Orami01/Test3 · Datasets at Hugging Face

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Note: In preparing a Form FRA F 6180.55a for a fatality involving a trespasser, the
railroad is responsible for acquiring additional documentation with regard to cause of
death.
The specific requirements for completing the various types of accident/incident forms are
described in the chapters addressing the individual forms. A single form is usually sufficient to
report most events; however, there are situations when multiple report forms are necessary. An
example is a highway-rail grade crossing collision resulting in reportable injuries. An accident
of this type would require the completion of a Form FRA F 6180.55a for each FRA reportable
injury sustained, and a Form FRA F 6180.57. In addition, if reportable on-track equipment and
track damage in this accident exceeds the current monetary threshold for train accidents, then a
Form FRA F 6180.54 must also be prepared.

Reports are to be arranged in the following order:
1. Form FRA F 6180.55
2. Form FRA F 6180.55a
3. Form FRA F 6180.54 (Attach Form FRA F 6180.81 when applicable)
4. Form FRA F 6180.57
5. Form FRA F 6180.56 (December report only)
1.2.4 Late, Amended, and Updated Reports
Late Reports. When a railroad finds that an accident/incident was omitted from a previous
month’s submission, a completed report and a letter explaining the reason for the late filing are
to be sent to FRA. The late report and letter are to be forwarded no later than the next monthly
filing. See § 225.13.
Late reports are not to be attached to or included in counts of reports prepared for the current
month. Any late report is to be filed for the year and month in which the original event occurred.
Take, for example, the following scenario: An employee sustains a minor injury in June, but
none of the reporting criteria are satisfied. He or she is reexamined in July because of
complications and is instructed to take prescription medication and remain off work for 3 days.
In this instance, a late report for the month of June must be prepared.
Amended Reports. When a railroad discovers that an accident/incident has been improperly
reported on a previous month’s submission, then an amended report must be submitted to FRA
with a letter of explanation. The amended report and letter are to be forwarded no later than the
next monthly filing. See § 225.13. The report should have the notation “Amended Report” at
the top of the form, and items being changed are to be circled in red.
FRA Guide for Preparing Accident/Incident Reports
8
Accident/Incident Recordkeeping and Reporting Requirements
When a railroad discovers that a report has been erroneously submitted for a non-reportable
event, a copy of the report is to be submitted with the notation “DELETE – Non-reportable” in
red. Those who submit reports electronically using Accident/Incident Report Generator (AIRG)
software provided by FRA must print out a copy of the report that is to be deleted as nonreportable, and note in red “DELETE – Non-reportable,” and submit this copy to FRA.
Close of the Calendar Year. FRA publishes final accident/incident counts following the
conclusion of a reporting year. Submission of the December report concludes the reporting year.
However, railroads are still required to provide to FRA late reports of unreported
accidents/incidents, and amended reports that correct or update earlier submissions.
FRA will receive and process late and amended reports for a period of 5 years following the
calendar year to which an amended or late report relates. This accommodation does not relieve a
railroad of its obligation to promptly file a late or amended report upon becoming aware of an
omission, mistake or otherwise, in accordance with § 225.13 and the late and amended reporting
guidance set forth in this Guide. FRA will continue to publish its Annual Report of Railroad
Safety Statistics; because the accident/incident databases will remain open for updating for a
period of 5 years, the statistics published in the Annual Report will be subject to change. The
authoritative source for rail safety statistics will now be the Office of Railroad Safety’s Web site:
http://safetydata.fra.dot.gov/OfficeofSafety.
To clarify:
(1) Railroads must file amended reports with FRA (unless otherwise specified in paragraph 3
below) through December 1 of the year following the year in which the accident/incident
was initially reported.
(2) Railroads must file late reports with FRA for 5 years (following the end of the calendar
year to which the accident/incident relates) for all unreported accident/incidents.
(3) Railroads must file amended reports for 5 years after the end of the calendar year to
which they relate for the following changes:
a) Railroad Injury and Illness Summary (Continuation Sheet) (Form FRA F 6180.55a):
Change from Injury to Fatality (only if the injured person dies within 180 days from
the date of the injury).
b) Highway-Rail Grade Crossing Accident/Incident Report (Form FRA F 6180.57):
Change from Injury to Fatality, change in Grade Crossing ID, change in the Rail
Equipment Involved.
c) Rail Equipment Accident/Incident Report (Form FRA F 6180.54): Change from
Injury to Fatality, change in Grade Crossing ID, Rail Equipment Involved, Primary
Cause Code, Contributing Cause Code, Type of Territory, Number of Cars Releasing
Hazardous Material or Evacuation.
FRA Guide for Preparing Accident/Incident Reports
9
Accident/Incident Recordkeeping and Reporting Requirements
d) Railroad Injury and Illness Summary (Continuation Sheet) (Form FRA F 6180.55a):
A significant change in the number of reportable days away from work or days
restricted; a significant change is at least a 10% variance in the number of actual
reportable days away from work or days restricted compared to the number of days
already reported.
e) Railroad Equipment Accident/Incident Report (Form FRA F 6180.54): A significant
change in the damage costs for reportable rail equipment accidents/incidents; a
significant change is a 10% variance between the damage amount reported to FRA
and the current cost figures.
Computer Submission of Reports. In order to assist railroads in maintaining and submitting
records and reports required by this rule, FRA developed the AIRG software package for
personal computers that have Microsoft Windows-based operating systems. See 61 FR 59485
(Nov. 22, 1996). FRA will provide copies of this software free of charge upon request by the
reporting officer. You can find information on how to obtain AIRG by referring to
http://safetydata.fra.dot.gov/OfficeofSafety and clicking on “Click Here for Changes in
Accident/Incident Recordkeeping and Reporting.” From that page, click on the
Forms/Publications tab and then click on the link “Current Railroad Accident/Incident
Recordkeeping and Reporting Procedures.” Finally, click the link in Answer 5 that says “Click
here for AIRG Request Form.” You can also access this information by clicking on the
Forms/Publications tab and clicking the link for FRA Forms. From the FRA Forms page, choose
Accident Incident Report Generator Request Form, then download and print. See Appendix K to
this FRA Guide.
Applicable Reporting/Recording Standards/Forms. When determining whether (and which
form(s) to use) to report/record an accident/incident, a railroad must use the forms and standards
that were in effect on the date that the accident/incident occurred. Therefore any reports,

Note: In preparing a Form FRA F 6180.55a for a fatality involving a trespasser, the

railroad is responsible for acquiring additional documentation with regard to cause of

death.

The specific requirements for completing the various types of accident/incident forms are

described in the chapters addressing the individual forms. A single form is usually sufficient to

report most events; however, there are situations when multiple report forms are necessary. An

example is a highway-rail grade crossing collision resulting in reportable injuries. An accident

of this type would require the completion of a Form FRA F 6180.55a for each FRA reportable

injury sustained, and a Form FRA F 6180.57. In addition, if reportable on-track equipment and

track damage in this accident exceeds the current monetary threshold for train accidents, then a

Form FRA F 6180.54 must also be prepared.

Reports are to be arranged in the following order:

1. Form FRA F 6180.55

2. Form FRA F 6180.55a

3. Form FRA F 6180.54 (Attach Form FRA F 6180.81 when applicable)

4. Form FRA F 6180.57

5. Form FRA F 6180.56 (December report only)

1.2.4 Late, Amended, and Updated Reports

Late Reports. When a railroad finds that an accident/incident was omitted from a previous

month’s submission, a completed report and a letter explaining the reason for the late filing are

to be sent to FRA. The late report and letter are to be forwarded no later than the next monthly

filing. See § 225.13.

Late reports are not to be attached to or included in counts of reports prepared for the current

month. Any late report is to be filed for the year and month in which the original event occurred.

Take, for example, the following scenario: An employee sustains a minor injury in June, but

none of the reporting criteria are satisfied. He or she is reexamined in July because of

complications and is instructed to take prescription medication and remain off work for 3 days.

In this instance, a late report for the month of June must be prepared.

Amended Reports. When a railroad discovers that an accident/incident has been improperly

reported on a previous month’s submission, then an amended report must be submitted to FRA

with a letter of explanation. The amended report and letter are to be forwarded no later than the

next monthly filing. See § 225.13. The report should have the notation “Amended Report” at

the top of the form, and items being changed are to be circled in red.

FRA Guide for Preparing Accident/Incident Reports

8

Accident/Incident Recordkeeping and Reporting Requirements

When a railroad discovers that a report has been erroneously submitted for a non-reportable

event, a copy of the report is to be submitted with the notation “DELETE – Non-reportable” in

red. Those who submit reports electronically using Accident/Incident Report Generator (AIRG)

software provided by FRA must print out a copy of the report that is to be deleted as nonreportable, and note in red “DELETE – Non-reportable,” and submit this copy to FRA.

Close of the Calendar Year. FRA publishes final accident/incident counts following the

conclusion of a reporting year. Submission of the December report concludes the reporting year.

However, railroads are still required to provide to FRA late reports of unreported

accidents/incidents, and amended reports that correct or update earlier submissions.

FRA will receive and process late and amended reports for a period of 5 years following the

calendar year to which an amended or late report relates. This accommodation does not relieve a

railroad of its obligation to promptly file a late or amended report upon becoming aware of an

omission, mistake or otherwise, in accordance with § 225.13 and the late and amended reporting

guidance set forth in this Guide. FRA will continue to publish its Annual Report of Railroad

Safety Statistics; because the accident/incident databases will remain open for updating for a

period of 5 years, the statistics published in the Annual Report will be subject to change. The

authoritative source for rail safety statistics will now be the Office of Railroad Safety’s Web site:

http://safetydata.fra.dot.gov/OfficeofSafety.

To clarify:

(1) Railroads must file amended reports with FRA (unless otherwise specified in paragraph 3

below) through December 1 of the year following the year in which the accident/incident

was initially reported.

(2) Railroads must file late reports with FRA for 5 years (following the end of the calendar

year to which the accident/incident relates) for all unreported accident/incidents.

(3) Railroads must file amended reports for 5 years after the end of the calendar year to

which they relate for the following changes:

a) Railroad Injury and Illness Summary (Continuation Sheet) (Form FRA F 6180.55a):

Change from Injury to Fatality (only if the injured person dies within 180 days from

the date of the injury).

b) Highway-Rail Grade Crossing Accident/Incident Report (Form FRA F 6180.57):

Change from Injury to Fatality, change in Grade Crossing ID, change in the Rail

Equipment Involved.

c) Rail Equipment Accident/Incident Report (Form FRA F 6180.54): Change from

Injury to Fatality, change in Grade Crossing ID, Rail Equipment Involved, Primary

Cause Code, Contributing Cause Code, Type of Territory, Number of Cars Releasing

Hazardous Material or Evacuation.

FRA Guide for Preparing Accident/Incident Reports

9

Accident/Incident Recordkeeping and Reporting Requirements

d) Railroad Injury and Illness Summary (Continuation Sheet) (Form FRA F 6180.55a):

A significant change in the number of reportable days away from work or days

restricted; a significant change is at least a 10% variance in the number of actual

reportable days away from work or days restricted compared to the number of days

already reported.

e) Railroad Equipment Accident/Incident Report (Form FRA F 6180.54): A significant

change in the damage costs for reportable rail equipment accidents/incidents; a

significant change is a 10% variance between the damage amount reported to FRA

and the current cost figures.

Computer Submission of Reports. In order to assist railroads in maintaining and submitting

records and reports required by this rule, FRA developed the AIRG software package for

personal computers that have Microsoft Windows-based operating systems. See 61 FR 59485

(Nov. 22, 1996). FRA will provide copies of this software free of charge upon request by the

reporting officer. You can find information on how to obtain AIRG by referring to

http://safetydata.fra.dot.gov/OfficeofSafety and clicking on “Click Here for Changes in

Accident/Incident Recordkeeping and Reporting.” From that page, click on the

Forms/Publications tab and then click on the link “Current Railroad Accident/Incident

Recordkeeping and Reporting Procedures.” Finally, click the link in Answer 5 that says “Click

here for AIRG Request Form.” You can also access this information by clicking on the

Forms/Publications tab and clicking the link for FRA Forms. From the FRA Forms page, choose

Accident Incident Report Generator Request Form, then download and print. See Appendix K to

this FRA Guide.

Applicable Reporting/Recording Standards/Forms. When determining whether (and which

form(s) to use) to report/record an accident/incident, a railroad must use the forms and standards

that were in effect on the date that the accident/incident occurred. Therefore any reports,