Orami01/Test3 · Datasets at Hugging Face

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facility. Work locations that are near each other can be treated as a single
establishment when they are part of a larger facility at that location. Permanent
work sites that are physically distant from each other, e.g., in another city, are
separate establishments and are covered by the term, “single physical location,”
contained in this FRA Guide. See §§ 225.25(g), 225.27 and 225.35 for FRA’s
requirements related to record maintenance and access.
Q3. Are there any particular forms that must be used to record injuries, illnesses,
accidents and/or incidents?
A3. For recording an accountable or reportable injury or illness for a railroad
employee, either the Railroad Employee Injury and/or Illness Record (Form FRA
F 6180.98), or an alternative railroad record can be used. If the alternative record
FRA Guide for Preparing Accident/Incident Reports
15
Accident/Incident Recordkeeping and Reporting Requirements
is used, the regulation states that it “shall contain all of the information required
on the Railroad Employee Injury and/or Illness Record.” See § 225.25(b).
For initially recording an accountable or reportable rail equipment
accident/incident, either the Initial Rail Equipment Accident/Incident Record
(Form FRA F 6180.97) or an alternative railroad-designed record can be used. If
the alternative record is used, the regulation states that it “shall contain all of the
information required on the Initial Rail Equipment Accident/Incident Record.”
See § 225.25(e).
Q4. I currently maintain a database of all conditions reported by employees,
passengers and others, regardless of severity or consequences. A lot of these
injuries require no treatment, or only need first aid. I document every
potential case, just in case it later becomes reportable. Does the requirement
to record entries involving employees on the Form FRA F 6180.98 or an
alternative railroad-designed form make it necessary for me to have two logs,
one for “accountable” injuries to employees and a separate record for
others? If possible, I would like to consolidate all of my records into a single
file.
A4. No, the alternative railroad-designed record may be used to record the additional
information described. The regulation only requires that you maintain certain
information about your employees which FRA inspectors may ask to see in order
to verify compliance. For example, the regulation does not require that Form
FRA F 6180.98 contain information about contractors or volunteers. You may
include records for any class of person in your file, and you may also include
additional information beyond what is required. To avoid any confusion about
those entries that are required by the regulation and additional records you may
choose to include in your file, there must be a means of identifying the two
categories incorporated in your system design. These same general guidelines
also apply for alternative railroad-designed Initial Rail Equipment
Accident/Incident Record, Form FRA F 6180.97, described in Chapter 5.
Q5. Does this mean we can maintain this information electronically? If so, what
are the requirements for centralized processing of this data?
A5. Yes. FRA addresses electronic record retention at § 225.27, where FRA sets forth
minimum system requirements for the electronic retention of accident/incident
records. Note the exception, however, with respect to FRA Form F 6180.55,
“Railroad Injury and Illness Summary.” If a railroad submits FRA Form
F 6180.55 to FRA electronically, the railroad must maintain a hard copy of the
original signed form and the electronic notification of receipt of the form. See
§ 225.27(c).
FRA Guide for Preparing Accident/Incident Reports
16
Definitions
2. Definitions
Section 225.5 contains definitions as used in Part 225. Section 225.19 sets forth which
accidents/incidents are reportable. The definitions and guidance listed below are supplemental to
the definitions found in Part 225, and are provided to assist railroads in the context of
accident/incident reporting.
Casualty. A reportable death, injury, or illness arising from the operation of a railroad.
Casualties may be classified as either fatal or nonfatal.
Classification of Persons.
Worker on Duty–Railroad Employee (Class A). An individual who receives direct
monetary compensation from the railroad. Whether the worker is under pay will generally,
but not always, be the deciding factor for determining “on duty” status. An employee who is
not under pay, but engaged in work-related activity is “on duty.”
Note: An employee in deadhead transportation is considered an “employee on duty,”
regardless of the mode of transportation. Deadhead transportation occurs when an employee
is traveling at the direction or authorization of the carrier to or from an assignment, or the
employee is involved with a means of conveyance furnished by the carrier or compensated
for by the carrier.
Exception: If an employee is housed by the carrier in a facility such as a motel, and part of
the service provided by the motel is the transportation of the employee to and from the work
site, any reportable injury to the employee during such transit is to be recorded as that of a
Railroad Employee Not On Duty (Class B). Likewise, if the employee decides upon other
means of transportation that is not authorized or provided, and for which he would not have
been compensated by the railroad, the injury is not considered work-related.
Railroad Employee Not On Duty (Class B). An individual who receives direct monetary
compensation from the railroad and who is on railroad property for purposes connected with
his or her employment or with other railroad permission but is not “on duty.”
Worker on Duty–Contractor (Class F). An employee of a contracting agency for a
railroad who does not receive direct monetary compensation from the railroad and who,
while on railroad property, is engaged in either 1) the operation of on-track equipment, or 2)
any other safety-sensitive function for the railroad as defined in § 209.303.
Section 209.303 describes “safety-sensitive functions” as applying to the following
individuals:
FRA Guide for Preparing Accident/Incident Reports
17
Definitions
(a) Railroad employees who are assigned to perform service subject to the Hours of Service
Act (45 U.S.C. 61-64b2
) during a duty tour, whether or not the person has performed or is
currently performing such service, and any person who performs such service;
(b) Railroad employees or agents who:
(1) Inspect, install, repair, or maintain track and roadbed;
(2) Inspect, repair, or maintain, locomotives, passenger cars, and freight cars;
(3) Conduct training and testing of employees when the training or testing is required by
the FRA’s safety regulations; or
(c) Railroad managers, supervisors, or agents when they:

facility. Work locations that are near each other can be treated as a single

establishment when they are part of a larger facility at that location. Permanent

work sites that are physically distant from each other, e.g., in another city, are

separate establishments and are covered by the term, “single physical location,”

contained in this FRA Guide. See §§ 225.25(g), 225.27 and 225.35 for FRA’s

requirements related to record maintenance and access.

Q3. Are there any particular forms that must be used to record injuries, illnesses,

accidents and/or incidents?

A3. For recording an accountable or reportable injury or illness for a railroad

employee, either the Railroad Employee Injury and/or Illness Record (Form FRA

F 6180.98), or an alternative railroad record can be used. If the alternative record

FRA Guide for Preparing Accident/Incident Reports

15

Accident/Incident Recordkeeping and Reporting Requirements

is used, the regulation states that it “shall contain all of the information required

on the Railroad Employee Injury and/or Illness Record.” See § 225.25(b).

For initially recording an accountable or reportable rail equipment

accident/incident, either the Initial Rail Equipment Accident/Incident Record

(Form FRA F 6180.97) or an alternative railroad-designed record can be used. If

the alternative record is used, the regulation states that it “shall contain all of the

information required on the Initial Rail Equipment Accident/Incident Record.”

See § 225.25(e).

Q4. I currently maintain a database of all conditions reported by employees,

passengers and others, regardless of severity or consequences. A lot of these

injuries require no treatment, or only need first aid. I document every

potential case, just in case it later becomes reportable. Does the requirement

to record entries involving employees on the Form FRA F 6180.98 or an

alternative railroad-designed form make it necessary for me to have two logs,

one for “accountable” injuries to employees and a separate record for

others? If possible, I would like to consolidate all of my records into a single

file.

A4. No, the alternative railroad-designed record may be used to record the additional

information described. The regulation only requires that you maintain certain

information about your employees which FRA inspectors may ask to see in order

to verify compliance. For example, the regulation does not require that Form

FRA F 6180.98 contain information about contractors or volunteers. You may

include records for any class of person in your file, and you may also include

additional information beyond what is required. To avoid any confusion about

those entries that are required by the regulation and additional records you may

choose to include in your file, there must be a means of identifying the two

categories incorporated in your system design. These same general guidelines

also apply for alternative railroad-designed Initial Rail Equipment

Accident/Incident Record, Form FRA F 6180.97, described in Chapter 5.

Q5. Does this mean we can maintain this information electronically? If so, what

are the requirements for centralized processing of this data?

A5. Yes. FRA addresses electronic record retention at § 225.27, where FRA sets forth

minimum system requirements for the electronic retention of accident/incident

records. Note the exception, however, with respect to FRA Form F 6180.55,

“Railroad Injury and Illness Summary.” If a railroad submits FRA Form

F 6180.55 to FRA electronically, the railroad must maintain a hard copy of the

original signed form and the electronic notification of receipt of the form. See

§ 225.27(c).

FRA Guide for Preparing Accident/Incident Reports

16

Definitions

2. Definitions

Section 225.5 contains definitions as used in Part 225. Section 225.19 sets forth which

accidents/incidents are reportable. The definitions and guidance listed below are supplemental to

the definitions found in Part 225, and are provided to assist railroads in the context of

accident/incident reporting.

Casualty. A reportable death, injury, or illness arising from the operation of a railroad.

Casualties may be classified as either fatal or nonfatal.

Classification of Persons.

Worker on Duty–Railroad Employee (Class A). An individual who receives direct

monetary compensation from the railroad. Whether the worker is under pay will generally,

but not always, be the deciding factor for determining “on duty” status. An employee who is

not under pay, but engaged in work-related activity is “on duty.”

Note: An employee in deadhead transportation is considered an “employee on duty,”

regardless of the mode of transportation. Deadhead transportation occurs when an employee

is traveling at the direction or authorization of the carrier to or from an assignment, or the

employee is involved with a means of conveyance furnished by the carrier or compensated

for by the carrier.

Exception: If an employee is housed by the carrier in a facility such as a motel, and part of

the service provided by the motel is the transportation of the employee to and from the work

site, any reportable injury to the employee during such transit is to be recorded as that of a

Railroad Employee Not On Duty (Class B). Likewise, if the employee decides upon other

means of transportation that is not authorized or provided, and for which he would not have

been compensated by the railroad, the injury is not considered work-related.

Railroad Employee Not On Duty (Class B). An individual who receives direct monetary

compensation from the railroad and who is on railroad property for purposes connected with

his or her employment or with other railroad permission but is not “on duty.”

Worker on Duty–Contractor (Class F). An employee of a contracting agency for a

railroad who does not receive direct monetary compensation from the railroad and who,

while on railroad property, is engaged in either 1) the operation of on-track equipment, or 2)

any other safety-sensitive function for the railroad as defined in § 209.303.

Section 209.303 describes “safety-sensitive functions” as applying to the following

individuals:

FRA Guide for Preparing Accident/Incident Reports

17

Definitions

(a) Railroad employees who are assigned to perform service subject to the Hours of Service

Act (45 U.S.C. 61-64b2

) during a duty tour, whether or not the person has performed or is

currently performing such service, and any person who performs such service;

(b) Railroad employees or agents who:

(1) Inspect, install, repair, or maintain track and roadbed;

(2) Inspect, repair, or maintain, locomotives, passenger cars, and freight cars;

(3) Conduct training and testing of employees when the training or testing is required by

the FRA’s safety regulations; or

(c) Railroad managers, supervisors, or agents when they: