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live | profiles | https://www2.brockport.edu/live/profiles/5708-closing-state-offices-directing-early-departures | Policy Statement
The statewide policy gives only the Governor the authority to close state buildings and allow employees to be absent without charge to leave accruals. That policy identifies emergency situations and enumerates the leave procedures to be utilized by the State University of New York’s state-operated campuses and the University’s System Administration, along with procedures for obtaining waivers to that policy. It is New York State policy not to close state facilities, offices, or operations as a result of extraordinary weather conditions. In all such circumstances, offices are considered open for business.
Purpose/Scope
The purpose of this policy is to provide guidance to all employees in the event of state office closure or early departure.
Applicability
This policy applies to all SUNY Brockport employees.
Definitions
There are no definitions for this policy at this time.
Policy Procedures
Presidential Authority
Upon receipt of a recommendation from the Emergency Manager, Chief of Police, and President’s Cabinet, the President may:
- cancel classes using the Extraordinary Weather Conditions / Internal Procedures for Cancellation of Classes (employees are still expected to make reasonable efforts to come to campus);
- excuse reasonable tardiness (without charge to leave accruals) when extraordinary weather conditions affect the arrival time of a number of employees (however, full-day absences cannot be excused without charge to leave accruals);
- authorize the early departure of employees (with appropriate charges to leave accruals) when weather conditions will likely severely disrupt employees’ return home travel;
- request authorization from the Civil Service Commission (CSC) and the Office of Employee Relations (OER) to direct the early departure of employees, except those represented by Council 82, (without charge to leave accruals) when weather conditions are severe enough to dangerously affect return home travel and that the continuation of employees on the job might endanger their health and/or safety; and/or
- request the Governor to authorize the restitution of accruals used in conjunction with extraordinary weather conditions so extreme as to have created a natural disaster situation affecting the ability of large numbers of employees over a wide geographic area to report to campus for periods in excess of one full day.
It is understandable that in certain extraordinary situations it may not be possible for employees to get to campus. This could be due to impassable roads, declaration of a state of emergency by a governmental official, etc. (NOTE: A declaration of emergency, even by the Governor, does not automatically mean closure of state offices. If there is to be closure of state offices in such a situation, that determination would result from a separate action by the Governor.) Certainly, employees as citizens are expected to abide by civil authority. Nevertheless, even in such situations, absence is the employee’s responsibility and employees will be expected to charge their absences as appropriate.
In an instance when the University is to be closed, the appropriate authorities must obtain authorization to close from the Office of Employee Relations (OER). OER will consult with the New York State Office of General Services and/or the Director of State Operations. Once authorization has been received, the University will release both internal agency communication and media announcements to the public. If questions arise as a result of a radio broadcast, telecast, or other announcement involving the campus, a telephone call to your supervisor is recommended to obtain clarification prior to taking action.
It should be noted that even when closures occur, employees performing essential services are expected to report to campus in emergencies as part of their job responsibilities related to the emergency itself. While some positions are always deemed essential, others may be deemed essential on a case-by-case basis depending on the particular extraordinary circumstance.
Links to Related Procedures and Information
NYS Executive Law, Article 2-B
Office of Employee Relations (OER) website
State Attendance and Leave Manual
Contact Information
History (in descending order)
Approval
This policy was approved by President’s Cabinet on 2023-04-03 |
live | profiles | https://www2.brockport.edu/live/profiles/5709-course-fee-financial-hardship-waiver-policy | Policy Statement
Per SUNY requirements, this policy outlines the financial hardship waiver process for all or part of a course fee charged to a student for a course required to complete their program of study.
Purpose/Scope
Due to circumstances wherein students may have exhausted their access to financial aid resources that are exclusive of loans or other debt-related options, they may apply for a financial hardship waiver of all or part of a course fee charged to a course required to complete their program of study. During the review of Course Fee Financial Hardship Waiver Applications, the institution will consider a student’s total cost of attendance and other applicable costs against applicable financial aid resources (exclusive of loans).
Applicability
This policy applies to students enrolled in a course with an associated fee charged to that course which is required to complete their program of study.
Definitions
Course Fee – A SUNY-approved fee charged to a course that has extraordinary associated costs.
Policy Procedures
Students must submit the Course Fee Financial Hardship Waiver Application every semester, for the specific applicable course fee(s), for consideration. Students with demonstrated financial hardship may qualify for a hardship waiver to be applied to the course fee(s).
A student must meet ALL of the following criteria to be considered:
- Currently a SUNY Brockport student matriculated into a program of study in which the course is required for completion of the program
- Eligible to receive federal financial aid
- Applied for federal financial aid and accepted all financial aid for which they qualify (not including the federal Parent PLUS loan)
- Exceeded or exhausted all financial aid
- Total qualified educational expenses (tuition, fees, room and board, and other expenses related to the Cost of Attendance) are greater than their financial aid package (state and federal supplemental grants, or other scholarships)
- Grants, scholarships, and other waivers/exemptions received by the student must be less than the total cost of attendance
Links to Related Procedures and Information
Course Fee Financial Hardship Waiver Application
SUNY’s Fees, Rentals, and Other Charges Policy
Contact Information
Assistant Vice President for Finance and Management
History (in descending order)
Approval
This policy was approved by President’s Cabinet on 2023-04-03 |
live | profiles | https://www2.brockport.edu/live/profiles/5754-unmanned-aircraft-system-uas-policy | Policy Statement
SUNY Brockport will comply with current FAA regulations and best management practices to ensure the safety and privacy of SUNY Brockport students, faculty, staff, and visitors. In accordance with the Federal Aviation Administration’s Small Unmanned Aircraft Systems (UAS) Regulations (Part 107), this policy highlights the methods by which SUNY Brockport will achieve compliance. Any new governmental regulations will supersede SUNY Brockport policy statements when those regulations are more stringent.
Purpose/Scope
The purpose of this Unmanned Aircraft System (UAS) Policy is to establish the SUNY Brockport oversight requirements for UASs, commonly known as drones, and includes Small Unmanned Aircraft Systems (SUASs) and Model Aircraft.
Applicability
This policy applies to all UAS Operators, including Recreational, Registered Student Organizations, and Non-University Business Operators, as defined below. Any of the identified groups who seek to operate an UAS at SUNY Brockport or for any Authorized University Activity must receive written approvals in advance in accordance with this policy.
Alternate requirements are outlined in the Policy Procedures section of this policy for the following SUNY Brockport entities: the Office of University Communications, the Athletic Communications Office, and academic departments’ University Credit Course offerings (under the supervision of the course instructor).
Definitions
Accident — Any incident that causes damage to persons or property.
Adverse Event — Any incident that may potentially cause an accident, including near misses, non-damage collision incidents, etc.
Authorized University Activity — Any SUNY Brockport program, function, or activity that involves or supports the educational, research, or public service mission, or any other non-recreational University-sanctioned, -approved, -hosted, or -affiliated activity or event, whether or not it occurs at a University Location.
Designated Campus Authority — SUNY Brockport University Police are the single point of contact for overseeing the development, implementation, and compliance of this policy, and any SUNY Brockport UAS policies and procedures.
Federal Aviation Administration (FAA) — A division of the Department of Transportation that inspects and rates civilian aircraft and pilots, enforces the rules of air safety, and installs and maintains air navigation and traffic control facilities.
Locations where there is a reasonable expectation of privacy — Examples include, but are not limited to, restrooms, locker rooms, student housing, and health treatment and medical facilities.
Model Aircraft — An unmanned aircraft that is capable of sustained flight in the atmosphere, flown within the visual line of sight of the person operating the aircraft, and flown for hobby or recreational purposes. FAA registration and appropriate marking may be required prior to any model aircraft flight operation, depending on the weight of the model aircraft.
Non-University Business Operator — An individual, public entity, or private entity that is not employed by, affiliated with, or hired to perform services for, SUNY Brockport and operates and/or sponsors the operation of UASs for commercial or recreational purposes not related to an Authorized University Activity. For example, a local high school sponsoring a “Drone Derby” on campus grounds would be considered a Non-University Business Operator. A news organization using UASs to take photographs or videos of a campus event would also be considered a Non-University Business Operator. However, an operator hired by the campus to take photographs of a campus event for an Admissions Office brochure would be considered a University Business Operator.
Office of University Communications — The Office of University Communications promotes the mission, reputation, and identity of SUNY Brockport through targeted marketing strategies and tactics, positive publicity generated in traditional and new media, and/or print and electronic communications.
Operator — The individual who exercises authority over initiating, conducting, or terminating the flight of an UAS.
Recreational Operator — An individual, public entity, or private entity that operates and/or sponsors the operation of UASs for personal interest and enjoyment and not for commercial or business purposes. For example, using an UAS to take photographs for personal use would be considered recreational; using the same device to take photographs or videos for compensation or sale to another individual would be considered a commercial operation. The FAA considers students as recreational operators when operating UASs for recreational purposes at educational institutions or when operating UASs in furtherance of their education.
Registered Student Organizations — Any student-driven group whose primary membership and entire leadership consists of students currently enrolled at SUNY Brockport, formed to contribute to the students’ personal development and the advancement of the University’s mission, is non-credit bearing, and is officially registered by SUNY Brockport, according to the Student Organization Affiliation Policy.
Restricted Area — Any area within a SUNY Brockport location that has been designated by the SUNY Brockport University Police as an area from, or in, which UASs may not be operated.
Small Unmanned Aircraft System (SUAS) — An unmanned aircraft weighing less than 55 pounds and its associated elements (including communication links and the components that control the small, unmanned aircraft) that are required for the safe and efficient operation of the small, unmanned aircraft in the national airspace system.
Temporary Flight Restrictions (TFR) — A certain area of airspace where air travel is limited by the FAA because of a temporary hazardous condition, a security-related event, or other special situations.
University Business Operator — An individual, public entity, or private entity that is employed by, affiliated with, or hired to perform services for, SUNY Brockport and operates UASs for purposes related to an Authorized University Activity.
University Credit Course Offerings — Any SUNY Brockport-offered course that is credit-bearing and requires students to take part in, or are instructed in, the use and operation of UASs (under the supervision of the course instructor).
University Location — Any property or building that is owned or leased by SUNY Brockport.
Unmanned Aircraft System (UAS) — An aircraft and its associated elements (including communication links and the components that control the unmanned aircraft) operated without the possibility of direct human intervention from within or on the aircraft.
Policy Procedures
General Procedures
Operation of any UAS at any University Location or for any Authorized University Activity is prohibited, unless first approved by the SUNY Brockport University Police.
Outdoor UAS Operation Requests
All individuals, public entities, or private entities seeking to operate and/or sponsor the outdoor operation of UASs at the SUNY Brockport main campus or for Authorized University Activities must submit a completed Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement to the SUNY Brockport University Police at least 14 business days in advance of operation, and receive written approval from same.
Alternate requirements for the Office of University Communications, the Athletic Communications Office, and academic departments’ University Credit Course offerings (under the supervision of the course instructor): These entities must submit a completed Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement to the SUNY Brockport University Police at least five business days in advance of operation, and receive verbal approval from same.
In addition, Non-University Business Operators and Non-Student Recreational Operators must also apply for and receive a revocable permit from SUNY Brockport, in compliance with SUNY’s Use of Facilities by Non-Commercial Organizations Policy or Commercial Use Policy (Use of University Facilities for Commercial Purposes), as applicable, prior to operating and/or sponsoring the operation of UASs at any University Location.
SUNY Brockport University Police, the Designated Campus Authority, will review and process the request and notify the applicant if the request is approved, denied, or will require further information. The request must be reviewed for the following:
- Compliance with applicable laws, regulations, and policies
- Impacts to public safety
- Impacts to privacy
- Compliance with insurance requirements – The Office of Procurement and Payment Services must sign off, validating that the University has received the required insurance documents
Indoor UAS Operation Requests
Requests for indoor UAS operation in any SUNY Brockport building must be made via the Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement at least 21 business days in advance of operation and will be considered on a case-by-case basis. Indoor UAS operation requests will require the written approval of SUNY Brockport University Police as well as the Director of Facilities, the Director of Environmental Health and Safety, and the University’s Emergency Manager. Once approved by all parties, the Emergency Manager will notify the Building Coordinator of the building where the UAS operation will take place and apprise them of the flight details. This will ensure that building systems, including fans, fire suppression systems, etc., will not be impacted by the UAS indoor operation, and will ensure that the operation date/time, pilot’s name, license number, and other pertinent information have all been communicated to the appropriate University officials.
Alternate requirements for the Office of University Communications, the Athletic Communications Office, and academic departments’ University Credit Course offerings (under the supervision of the course instructor): These entities must submit a completed Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement to the SUNY Brockport University Police at least five business days in advance of operation, and receive verbal approval from same.
For academic departments, the appropriate representative to complete the request form could be the Dean or Associate Dean, Department Chair or Vice Chair, or the Course Instructor that will be operating the UAS as part of a University Credit Course offering.
Approved UAS Operation Requests
Once approved, operators must follow the requirements of this policy as well as all applicable laws and regulations.
A copy of the approval must always be in the possession of the operator during the activity and must be presented to any University official or representative with authority over the activity, upon request.
UASs may not be used to monitor or record activities in locations where there is a reasonable expectation of privacy.
UASs must not be used for unapproved recordings of any campus events or performances, or any unlawful purpose.
Operators may be required to submit a completed UAS Post Flight Report to the SUNY Brockport University Police within 72 hours of operation. Any adverse event or accident must be reported to SUNY Brockport University Police and appropriate regulatory and law enforcement agencies immediately.
Any requests for exemptions from this policy must be submitted to, and approved by, the SUNY Brockport University Police.
Registration of UASs
UASs operated at University Locations or for Authorized University Activities must be registered in accordance with all applicable laws, regulations, and requirements, unless otherwise specified in this policy.
Registration documents for University-owned UASs must be submitted to the SUNY Brockport University Police prior to operation.
Indemnification and Liability Insurance
Recreational Operators, Non-University Business Operators, and operators hired to perform services for the University must provide a written agreement that indemnifies and holds the State of New York, the State University of New York, and SUNY Brockport harmless from any and all damages, expenses, claims, judgments, liabilities, losses, awards, and costs which may finally be assessed against the State of New York, the State University of New York, or SUNY Brockport in any action for, arising out of, or related to UAS operation.
SUNY Brockport students operating UASs in furtherance of their education are exempt from this requirement.
Recreational Operators, Non-University Business Operators, and operators hired to perform services for the University must have General Liability Insurance covering the liability of the operator for bodily injury, property damage, and personal injury arising from all operation in the amount of $2,000,000 per occurrence / $2,000,000 in the aggregate, with minimum coverage limits of $2,000,000, and naming the State of New York, the State University of New York, and SUNY Brockport as additional insured. A certificate of insurance demonstrating proof of coverage must be submitted to the Designated Campus Authority in advance of any UAS operation.
SUNY Brockport students operating UASs in furtherance of their education are exempt from this requirement.
Recreational Operators, at the discretion of the Designated Campus Authority, *may* be exempt from the liability insurance requirement if the Designated Campus Authority determines that the proposed recreational use poses minimal risk to the health and safety of persons, property, or the environment and/or that the cost of liability insurance would pose an undue hardship to the Recreational Operator.
Links to Related Procedures and Information
Commercial Use Policy (Use of University Facilities for Commercial Purposes) - SUNY
Federal Aviation Administration’s Small Unmanned Aircraft Systems (UAS) Regulations (Part 107)
Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement - SUNY Brockport
Use of Facilities by Non-Commercial Organizations Policy - SUNY
Contact Information
History (in descending order)
Approval
This policy was approved by President’s Cabinet on 2023-05-08 |
live | profiles | https://www2.brockport.edu/live/profiles/5799-student-athlete-sexual-and-other-violence-annual | Policy Statement
As a member of the NCAA, SUNY Brockport is committed to developing and promoting a culture on campus that is free from violence - one that values, respects, and defends the dignity of all people and upholds the inherent value of every individual. The NCAA Board of Governors Policy on Campus Sexual Violence was adopted in 2017 and revised on April 27, 2021, adding new attestation requirements for student-athletes, effective for the 2022-23 academic year.
Purpose/Scope
Effective academic year 2022-23, NCAA requires that all prospective and current student-athletes disclose annually whether they have been disciplined through a campus or school proceeding or had a criminal conviction for sexual, interpersonal, or other acts of violence. In addition, transfer student-athletes must disclose whether a campus proceeding related to the relevant misconduct was incomplete or pending at the time of transfer.
Applicability
This policy applies to all student-athletes.
Definitions
Interpersonal Violence — Violence that is predominantly caused due to the relationship between the victim and the perpetrator, including dating violence, domestic violence, sexual assault, and stalking.
Sexual Violence — A term used to include both forcible and nonforcible sex offenses, ranging from sexual battery to rape.
Other Acts of Violence — Crimes including murder, manslaughter, aggravated assault, or any assault that employs the use of a deadly weapon or causes serious bodily injury.
Discipline — Any action that a school takes in a Title IX or similar campus or school proceeding after a student has a final finding of responsibility for any form of sexual, interpersonal, or other act of violence, as defined herein. Discipline may include suspensions or dismissals, as well as informal resolutions based on campus policies and procedures.
Policy Procedures
NCAA Attestation and Disclosure Requirements
NCAA member institutions are required to gather information annually regarding the prior misconduct of any current, prospective, or transfer student, including a graduate student, who seeks to participate in intercollegiate athletics. Specifically, any current, prospective, or transfer student-athlete, including a graduate student, must annually disclose whether they have been disciplined through a campus or school proceeding or had a criminal conviction for sexual, interpersonal, or other acts of violence. In addition, transfer student-athletes must disclose whether a campus proceeding related to the relevant misconduct described above was incomplete or pending at the time of transfer. Failure of any student-athlete to make a full and accurate disclosure may result in penalties, including loss of eligibility to participate in athletics, as determined by the College.
All student-athletes must complete a Student-Athlete Sexual and Other Violence Annual Attestation Form annually, which will be made available to all student-athletes at the beginning of the academic year at the same time that student-athletes complete other annual paperwork required to participate in intercollegiate athletics (e.g., medical forms, NCAA compliance forms).
In addition to completing an Attestation Form, all new student-athletes (including transfers) are required to complete and sign a Statement of Disciplinary Standing. SUNY Brockport will take reasonable steps to confirm whether new (including transfers) and continuing student-athletes have been disciplined through a Title IX/Conduct proceeding or have been criminally convicted of sexual, interpersonal, or other acts of violence.
The Athletics Department will conduct a spot check of 15% of new high school student-athletes, requesting relevant information from the student-athletes’ former high schools, and will request relevant information for all transfer students from their former institutions.
All NCAA member institutions are required to share 1) relevant disciplinary information and 2) incomplete or pending Title IX/Conduct proceedings when student-athletes transfer or enroll in a new college or university.
When requested, and where authorized under FERPA, SUNY Brockport will share relevant disciplinary information as described above, as well as information about relevant pending proceedings and/or known criminal convictions for sexual, interpersonal, or other acts of violence, to institutions where SUNY Brockport student-athletes transfer.
In accordance with this policy, the Office of Student Conduct and/or Title IX Coordinator will apprise the College’s Athletic Department of any relevant Conduct outcomes that arise for continuing student-athletes.
In addition, SUNY Brockport will conduct criminal background checks of student-athletes, when deemed appropriate, and in those situations, student-athletes may be required to sign a release, allowing the College to request information to determine whether the student-athlete has been convicted of any relevant crimes, as set forth above.
The Student-Athlete Sexual and Other Violence Annual Attestation Form will be made available to all student-athletes at the mandatory compliance meeting held before the start of the season each Fall semester. Forms for all student-athletes, regardless of the season in which the sport is played, will generally be completed by October each year.
All new (including transfer) student-athletes must also sign the Statement of Disciplinary Standing at the mandatory compliance meeting.
The Director of Athletics, or designee, will collect and review all Attestation and Disciplinary Standing forms.
Failure to complete the Student-Athlete Sexual and Other Violence Annual Attestation Form and/or Statement of Disciplinary Standing, where required, or failure to intentionally disclose material information will result in a student-athlete’s inability to participate in intercollegiate athletics at SUNY Brockport.
Committee Review
If a student-athlete was involved in misconduct that resulted in discipline through a Title IX/Conduct proceeding or a criminal conviction for sexual, interpersonal, or other acts of violence, their eligibility to participate in intercollegiate athletics will be reviewed by a committee comprised of the Director of Athletics or designee, Director of Student Conduct, Title IX Coordinator, and Chief of University Police.
Links to Related Procedures and Information
SUNY Brockport’s policies and procedures related to complaints of sexual violence, students’ rights, and the College’s investigative and hearing processes are found at these links:
Code of Student Conduct
NCAA Compliance (information for potential and returning student-athletes)
Statement of Disciplinary Standing (all new student-athletes, including transfers)
Student-Athlete Sexual and Other Violence Annual Attestation Form
SUNY Brockport Golden Eagles
Title IX Grievance Policy
Title IX Webpage
Contact Information
History (in descending order)
Approval
This policy was approved by President’s Cabinet on 2022-08-04 |
live | profiles | https://www2.brockport.edu/live/profiles/6046-uup-professional-request-for-promotion-or-salary | Policy Statement
Purpose/Scope
The University supports and will conduct a thorough review for the promotion and/or salary increase for UUP Professional employees who have demonstrated a permanent and significant increase in duties and responsibilities.
Applicability
Decisions relevant to requests described in this document are made based on:
- criteria for Promotion as listed in the Memorandum of Understanding Between the State University of New York and United University Professions Relating to System of Promotion and Certain Salary Increases for Professional Employees (copies are available in the UUP office), and
- duties and responsibilities as delineated in the Performance Program of the Professional Staff member.
Definitions
Promotion — An increase in a professional employee’s basic annual salary accompanied by movement to a higher salary level with a change in title, resulting from a permanent significant increase or change in the employee’s duties and responsibilities as a consequence of a permanent increase in the scope and complexity of function of the employee’s position.
Salary Increase — An increase in an employee’s base salary due to a permanent and significant increase in duties and responsibilities as demonstrated by the employee’s performance program.
Permanent — Long-term in duration with no anticipated end date. Assuming additional duties to cover for an employee on leave, sabbatical, or temporary assignment does not constitute a promotion or salary increase under this process.
Significant — Results in a substantive impact on an employee’s daily work life. Not typically a task or responsibility that is done occasionally.
Scope — The range, extent, capacity, or span of an employee’s responsibilities; the scale or reach of an employee’s responsibilities.
Complexity — The difficulty, intricacy, level of involvement, or complicated nature of the duties and responsibilities.
Policy Procedures
Guidelines Pertaining to the System of Promotion and Certain Salary Increases
A promotion may affect the projected permanent appointment date or existing permanent appointment of the employee. Please consult with Human Resources.
The decision to provide a salary increase is within the discretion of the President, and the President’s decision shall be final.
The UUP Professional Request for Promotion and Salary Increase process is not the same as a Discretionary Salary Award/Increase (DSA/DSI). The DSA/DSI process is the collectively negotiated pool of money that can be distributed to members of the UUP bargaining unit as specifically detailed in the UUP Agreement. The DSA/DSI process may take into account an employee’s participation in short-term projects, community service related to the position, level of performance, etc. The Promotion and Salary Increase process does not take these into account unless they are directly tied to a permanent and significant increase in responsibilities.
The UUP Professional Request for Promotion and Salary Increase process is not used to correct inequity. Inequity is pursued directly with the employee’s supervisor. The President considers salary inequity separately from the promotion and salary increase request process.
If an employee attains a new degree or certification and the employee’s job responsibilities do not change, the employee would not qualify for a promotion or salary increase. It could, however, be utilized for a DSA/DSI under certain conditions. If an employee’s job responsibilities change based on the attainment of a degree or certification (e.g., The employee is assigned personnel to supervise, or the employee is now responsible for a new program area), the employee could apply under this process.
There are differences between a salary increase and a promotion. An employee can receive a salary increase for assuming additional responsibilities that do not necessarily require more knowledge, skills, or abilities, but are at a similar level as the employee’s current duties (e.g., an employee has routinely reported activities to New York State and the State has recently made a significant increase in its reporting requirements which directly impacts the requirements of the employee). A promotion is to recognize an addition or change in duties or responsibilities that increase the scope or complexity of the employee’s work and usually requires a higher level of knowledge, skills, and abilities to carry out those responsibilities, which may lead to a change in pay grade and budget title (e.g., An office is responsible for multiple program areas and to comply in a change in regulations, the office has added a substantial program and made the employee responsible for it).
When an employee is given additional responsibilities and also has some responsibilities taken away, a salary increase would not be warranted if duties were ‘exchanged’ and the knowledge, skills, and abilities required to perform the new responsibilities are similar to those required to perform the removed tasks. If the new tasks require a new skill set and have a significant impact on the employee’s daily work life, the employee may be entitled to a salary increase and/or promotion.
If an employee is not seeking a promotion or a salary increase, a request for a campus title change does not have to be made through the UUP Professional Request for Promotion or Salary Increase process. The request should be submitted to the employee’s immediate supervisor, in consultation with Human Resources, and all subsequent supervisory levels to the President by utilizing the Appointment Form with Approval Workflow.
Procedure to Follow for Promotion and Certain Salary Increases:
- Before applying for a promotion or salary increase, ensure that your Performance Program is current and on file.
- Either the employee or their supervisor may initiate the UUP Professional Request for Promotion or Salary Increase Application and provide all required documentation through the online form.
- The employee may be required to assist their supervisor in preparation of the required documentation. The employee/supervisor will complete the application online, consistent with the instructions provided therein. The application will start the review process.
- Review appropriate title/position standards, if applicable; these are available through the Office of Human Resources (ext. 2126).
- Each supervisory level is to review the contents of the online submission for accuracy and either agree or disagree. Each level is responsible for forwarding the application to the next level, regardless of response. Each level should follow the instructions listed in the online form for how to forward the application to the next level of supervision and ultimate submission to the appropriate vice president or equivalent.
- Upon completion of the vice president’s review, the online application must be sent to Human Resources for technical review by April 30 for review period 1, August 31 for review period 2, or December 31 for review period 3. Human Resources will forward their technical review to President’s Cabinet for review and final decision. All employees will be notified of the final decision of their application via a formal letter from their divisional vice president, or equivalent, by June 30 for review period 1, October 31 for review period 2, or February 28 for review period 3.
- If an application remains at any supervisory level beyond the due date of applications to Human Resources, as stated above, such inaction is considered denial and the employee has the right to appeal their request to the College Review Panel. The UUP Professional Promotion or Salary Increase Appeal form must be submitted within 10 business days of the inaction date.
- If the application for salary increase and/or promotion has been denied at the level of the vice president, the employee may appeal the decision to the College Review Panel. The Appeal form must be submitted within 10 business days of the denial notification.
- If the College Review Panel determines: a.) the promotion is not warranted, the Panel will notify the employee using the UUP Professional Promotion or Salary Increase Appeal Form and provide a copy of the notification to Human Resources. Further appeal of the College Review Panel is not permitted. If the Panel determines the promotion is warranted, it will forward its recommendation to the President and copy the employee and Human Resources. The President will render a decision within 90 calendar days. If a decision is not rendered within 90 calendar days by the President, it will be deemed to be denied for the purposes of the employee’s right to file with the University Review Board in accordance with appropriate provisions contained in the Memorandum of Understanding relating to Systems of Evaluation and Promotion for Professional Employees. b.) the salary increase is not warranted, the Panel will notify the employee and copy the supervisor, the President, and Human Resources using the UUP Professional Promotion or Salary Increase Appeal Form. Further appeal of the College Review Panel is not permitted. If the Panel determines the salary increase is warranted, it will forward its recommendation to the President and copy the employee and Human Resources using the UUP Professional Promotion or Salary Increase Appeal Form. The decision to provide a salary increase is within the President’s discretion, and the President’s decision is final.
- Requests for Promotion (change in title and salary level) that are disapproved may not be resubmitted for a period of 18 months, or until the employee’s performance program has been changed, whichever is sooner.
- Requests for Salary Increase, approved or disapproved, may not be resubmitted for a period of 12 months, or until the employee’s performance program has changed, whichever is sooner.
- Salary increases will be effective the first day of the pay period following presidential approval.
Links to Related Procedures and Information
Appointment Form with Approval Workflow.
UUP Professional Promotion or Salary Increase Appeal
UUP Professional Request for Promotion or Salary Increase Application
Reference:
UUP Contract Appendix A-28: Memorandum of Understanding between the State University of New York and United University Professions Relating to a System of Promotion and Certain Salary Increases for Professional Employees.
Contact Information
History (in descending order)
Approval
This policy was approved by President’s Cabinet on 2023-09-21 |
live | profiles | https://www2.brockport.edu/live/profiles/6055-pregnant-and-parenting-student-policy | Policy Statement
This policy outlines pregnant and parenting students’ rights.
SUNY Brockport is committed to creating and maintaining a community where all individuals enjoy freedom from discrimination, including discrimination on the basis of sex, pursuant to Title IX of the Education Amendments of 1972 (Title IX) and other applicable federal and state laws. Title IX prohibits sex discrimination in education programs and activities that receive federal funding. Sex discrimination includes discrimination based on pregnancy, childbirth, pseudo-pregnancy, termination of pregnancy or recovery therefrom, marital status, or parental status. SUNY Brockport does not discriminate against any student on any of these bases.
Discrimination and harassment of any member of the SUNY Brockport community based on pregnancy, childbirth, or parental status is prohibited by this policy, the Code of Student Conduct, the Title IX Grievance Policy, and SUNY Brockport’s Harassment and Discrimination Policy.
Faculty, staff, and other SUNY Brockport employees are prohibited from interfering with a student’s right to take an academic leave, seek accommodations, or otherwise exercise their rights under this policy.
Faculty, staff, and other SUNY Brockport employees are prohibited from retaliating against students for exercising their rights under this policy, including imposing or threatening to impose negative educational outcomes because students request a leave or accommodations, file a complaint, or otherwise exercise their rights under this policy.
Purpose/Scope
This policy and associated procedures have been created in accordance with state and federal laws to ensure the protection and non-discriminatory treatment of pregnant students, students with pregnancy-related conditions, and students who are parents.
This policy applies to all students in connection with all aspects of SUNY Brockport programs, including, but not limited to, admissions, education programs and activities, extracurricular activities, hiring, employment, and leave policies.
This policy is distinct from university policies applicable to students with disabilities. For more information regarding reasonable accommodations granted by the Office of Student Accessibility Services (SAS), please see the SAS webpage.
Applicability
This policy applies to SUNY Brockport students.
Definitions
Accommodations — Changes in the environment or typical operations of the university that enable pregnant students, students with pregnancy-related conditions including, but not limited to, temporary disabilities caused by pregnancy, or parenting students to continue to pursue their education.
Note that accommodations under this policy are different from reasonable accommodations that may be granted by Student Accessibility Services (SAS). The phrase “reasonable accommodation” refers generally to academic adjustments (which may include auxiliary aids and services), as well as modifications to academic requirements deemed necessary to ensure equal educational opportunity for students with disabilities under Section 504 of the of the Rehabilitation Act of 1973 (Section 504), which prohibits discrimination on the basis of disability. SAS conducts that process. For more information regarding reasonable accommodations granted by SAS, please visit the SAS webpage.
Parenting Students — Students who may be entitled to accommodation following the birth or adoption of a child or placement of a foster child.
Pregnancy or Pregnancy-Related Condition — Conditions include pregnancy, childbirth, pseudo-pregnancy, termination of pregnancy, conditions that arise in connection with pregnancy, and recovery from any of these conditions.
Pregnant Student — Refers to the student who is or was pregnant. This policy and its pregnancy-related protections apply to all pregnant persons, regardless of gender identity or expression.
Policy Procedures
Disclosure is Voluntary
Disclosure by the student of pregnancy, childbirth, or a related condition is voluntary, but disclosure is necessary to seek accommodations under this policy. Students who are seeking an accommodation or other assistance and wish to voluntarily disclose a pregnancy or related condition are encouraged to contact the Title IX Office, which can assist with the development of an appropriate plan for continuation of the student’s education.
Students’ Responsibility
It is the student’s responsibility to affirmatively seek any necessary accommodations. Students should contact the Title IX Office to request accommodation related to pregnancy or a pregnancy-related condition, and the Title IX Coordinator will coordinate accommodations and maintain all related documentation.
Following a student’s request for an accommodation, the Title IX Coordinator will provide the student with information about the next steps in the accommodation process, including whether the student is required to submit medical documentation identifying the condition and providing information to support the student’s need for the requested accommodation(s).
Faculty and Staff Responsibility
If a student makes a request for an accommodation to faculty or staff, the faculty or staff member should notify the Title IX .
Rights and Processes
Pregnancy and Pregnancy-Related Conditions
Students have the right to continue participating in classes and extracurricular activities during pregnancy or a related condition.
Students may request accommodations due to pregnancy or a pregnancy-related condition. The Title IX Coordinator will work with the student and, as appropriate, faculty and staff members to devise a plan to best address the student’s needs during pregnancy, childbirth, or any related condition, including anticipating the need for a leave and minimizing the impact of any related absences. Students affected by pregnancy, childbirth or related conditions will be provided the same benefits and services as those provided to students with temporary medical conditions.
A request for accommodation may be made at any time during a student’s pregnancy or pregnancy-related condition. Note however, that SUNY Brockport may be limited in its ability to implement accommodations retroactively.
Where appropriate, the Title IX Coordinator will work with SAS to review accommodation requests and any provided medical documentation.
Information about pregnant students’ requests for accommodations will be shared with faculty and staff only to the extent necessary to provide an approved accommodation. Faculty and staff will not disclose this information, unless necessary.
In situations where the timing of the education program or activity does not allow for a leave, such as clinical rotations, internships, field work, performances, and some lab or group work, SUNY Brockport will work with the student to devise a path to completion, which may need to be delayed.
Accommodations may include, but are not limited to:
- Continued participation in classes and other activities during pregnancy;
- Reasonable adjustments like attendance accommodations due to pregnancy, childbirth, pseudo-pregnancy, termination of pregnancy, or recovery from any of these conditions, for as long as a doctor deems necessary;
- Taking an “Incomplete” (which allow students more time to complete courses);
- Taking a temporary academic leave of absence: Temporary Academic Leave (for undergraduate students) or Leave of Absence at the Graduate Level Policy (for graduate students);
- The ability to return to the same academic status as before a leave began; and
- The opportunity to make up missed work because of pregnancy, childbirth, pseudo-pregnancy, termination of pregnancy, or recovery from any of these conditions.
Note that students requesting a temporary leave of absence that may qualify as an accommodation under this policy must contact the Title IX Coordinator prior to, or at the start of, the leave.
Parenting Students
Students who wish to remain engaged in their coursework following the birth or adoption of a child, or placement of a foster child, may request a leave or other accommodation, following the birth, adoption, or placement of the child. A student may request an extension of an accommodation due to extraordinary parenting responsibilities. The academic department or other campus office will determine whether the requested accommodation is reasonable, based upon the student’s field of study/educational program. The university reserves the right to require documentation to support a student’s request for accommodation.
Students seeking parenting accommodation should consult with the Title IX Office, which will coordinate with the academic department(s), and, if necessary, other relevant campus offices, to determine what appropriate accommodation, if any, will be provided. If applicable, the Title IX Office will communicate to the student’s academic advisor(s) any necessary information related to the accommodation request.
In timed degree, certification, or credentialing programs, students who seek a period of accommodation due to the birth, adoption, or placement of their child may be allowed an extension to prepare for and take preliminary and qualifying examinations, and an extension toward normative time to degree while in candidacy, to the extent SUNY Brockport controls those deadlines.
Lactation and Diaper Changing Rooms on Campus
Two lactation rooms are located on the SUNY Brockport main campus at 212 Fannie Barrier Williams Building (second floor, west hallway) and 118 Lathrop Hall (next to all gender restrooms in the Department of Nursing side of the building). These rooms are available for use without a reservation. Diaper changing rooms are also available in several restrooms on campus. See the Campus Interactive Map.
Brockport Downtown has a “Prayer, Meditation & Nursing room,” located in Room 556 of the REOC Building, 161 Chestnut Street, Rochester. Any student, faculty, or staff may use the space. If used for lactation, the space will be private for that purpose. If an additional room is needed, or if the lactating student is on a specific schedule, they may reserve a room by emailing Brockport Downtown. Walk-ins are welcome, but if multiple people need the room at the same time, other accommodations will be made.
Financial Aid and Leaves of Absence / Class Withdrawals
Students who receive financial aid must achieve certain criteria to continue receiving aid, whether from the federal government or New York State. Students who do not complete courses may lose the aid, which could result in a balance due to the university. Student aid may be adjusted if students leave or separate during the semester. If a student separates before the end of a term, they may owe a financial obligation to the university for items including tuition and fees, overpayment refunds disbursed prior to the withdrawal, and/or room and board. Before withdrawing or taking a leave of absence, students should review the Excelsior Scholarship Questions webpage (regarding New York State aid) and the Leaving Brockport or Withdrawing From All Courses Before Graduation and Returning Policy (regarding federal aid).
It is important for students to understand how their financial aid may be affected, and to learn their rights and responsibilities. Students should consult with the Financial Aid Office to determine how a potential leave of absence or other accommodation may affect their financial aid. Upon returning from a leave of absence, the student’s continuation of SUNY Brockport scholarships, New York State aid, and federal aid will be determined based upon their enrollment status (full-time or part-time) and their satisfactory academic progress.
The Title IX Coordinator will connect students to the Academic Compliance Officer and other appropriate offices, if needed, to help students decide if a leave of absence, withdrawal from a course(s), or taking an “Incomplete” is the best course of action for them.
Complaints and Inquiries
Complaints made under this policy should be directed to the Title IX Coordinator and may be made using the online reporting form: Gender-Based and/or Sexual Misconduct Report. If a student is not comfortable making a report or is unable or unwilling to submit an online complaint form, complaints and concerns may be referred by a faculty or staff member, on behalf of a student, to the Title IX Coordinator. All complaints brought under this policy will be promptly reviewed by the Title IX Office – SUNY Brockport. While the steps may vary from case to case, the complaint resolution process will typically include a review of the complaint, consideration of any necessary interim actions, and an investigation of the complained of conduct, which may include interviews of individuals with knowledge and a review of documentation. At the end of the process, the Title IX Office will notify the complainant of the determination and implement any corrective action(s).
Inquiries about the application of Title IX and its regulations may be referred to SUNY Brockport’s Title IX Coordinator and College Compliance Officer (see contact information at the end of this policy).
You may also inquire about the application of Title IX by contacting the Assistant Secretary for Civil Rights by emailing the U.S. Department of Education’s Office for Civil Rights or by calling (800) 421-3481.
Links to Related Procedures and Information
Excelsior Scholarship Questions webpage (regarding New York State aid)
Gender-Based and/or Sexual Misconduct Report Form
Leave of Absence at the Graduate Level Policy (for graduate students)
Leaving Brockport or Withdrawing From All Courses Before Graduation and Returning Policy (regarding federal aid)
Student Accessibility Services (SAS) webpage
Temporary Academic Leave (for undergraduate students)
Title IX Office – SUNY Brockport
U.S. Department of Education’s Office for Civil Rights
Contact Information
Title IX Coordinator and College Compliance Officer
History (in descending order)
Approval
This policy was approved by President’s Cabinet on 2023-09-21 |
live | profiles | https://www2.brockport.edu/live/profiles/6056-on-campus-housing-for-newly-hired-employees-policy | Policy Statement
In an effort to provide temporary housing to newly hired employees at SUNY Brockport, this policy outlines the roles and responsibilities of SUNY Brockport and those individuals who rent temporary on-campus housing accommodations (defined as no less than 30 days and no more than 90 days).
Purpose/Scope
The purpose of this policy is to outline the procedure for newly hired employees at SUNY Brockport to request temporary on-campus housing accommodations. Due to space limitations, temporary on-campus housing accommodations can only be provided to newly hired Dean/Director/Cabinet-level employees at SUNY Brockport. Temporary on-campus housing accommodation requests for newly hired employees outside of the Dean/Director/Cabinet-level are at the discretion of the President (or their designee).
By virtue of their positions, Resident Directors and live-on (campus) Residential Life Staff are exempt from this policy, as being housed on campus is part of their job responsibilities and included in their overall compensation package.
Temporary on-campus housing accommodations cannot be granted for auxiliary organizations, contractors, volunteers, campus visitors, or search candidates.
Applicability
This policy applies to newly hired Dean/Director/Cabinet-level employees at SUNY Brockport. Consideration of newly hired employees outside of the Dean/Director/Cabinet-level are at the discretion of the President (or their designee).
Definitions
Additional occupants — Additional occupants are defined as child, partner, spouse, sibling, or parent.
On-campus housing accommodations — These accommodations are defined as apartments.
Temporary on-campus housing accommodations — These accommodations are defined as no less than 30 days and no more than 90 days.
Policy Procedures
1. All requests for temporary on-campus housing accommodations for new hires must be made at the time of the employment offer to the individual’s hiring manager. These requests must be brought to the attention of the Assistant Vice President for Human Resources (AVP for HR) by the hiring manager. The AVP for HR will then secure approval from the President.
2. Once temporarily approved (based on the criteria stated above), the AVP for HR will contact the Office of Residential Life / Learning Communities to check availability. Once availability is confirmed, Human Resources will contact the new hire directly.
Length of stay:
The minimum length of stay is 30 days from check-in, with the maximum being 90 days from check-in. Any stay over 90 days must be approved by the President (or their designee). Extension requests must be received by the AVP for HR at least 30 days before the housing contract expires.
Background checks:
Any adult occupying the living space, in addition to the new hire, age 18 or older (child, partner, spouse, sibling, or parent), will be required to complete a background check. More information on this can be requested via Human Resources.
Animals:
Pets and non-service animals may be allowed with review and approval by the AVP for HR and the President.
Cleaning:
Prior to arrival, the apartment will be cleaned for the new tenant. During their stay, tenants are responsible for cleaning and trash removal. Tenants are asked to leave the apartment in the same condition on check-out as they found it upon check-in. Any damage or additional cleaning will be charged directly to the tenant.
Rent:
Rent will be based on the current market value of similar housing accommodations in the greater Brockport or Rochester area. Rent must be paid monthly, and checks are to be made payable to “SUNY Brockport.” Rent includes all applicable utilities (water, heat, internet, etc.).
Presidential accommodations:
Should the campus be required to temporarily house the President in a residence hall or student townhome, the campus would follow instructions from the Chancellor on accommodations.
The decision to provide temporary on-campus housing accommodations to a new hire is within the discretion of the President, and the President’s decision shall be final.
In addition, occupants should be compliant with the On-Campus Housing License. This License shall be interpreted according to the laws of the State of New York.
The occupant(s) shall comply with established State University and SUNY Brockport regulations and policies as may be charged from time to time and with all laws, rules, orders, regulations, and requirements of Federal, State, and municipal governments.
Any violation of this policy will be investigated by University Police and/or the Office of Human Resources.
Links to Related Procedures and Information
Contact Information
Assistant Vice President for Human Resources
Office of Residential Life / Learning Communities
History (in descending order)
Approval
This policy was approved by President’s Cabinet on 2023-09-21 |
research-foundation | null | https://www2.brockport.edu/research-foundation/ | About The Research Foundation for The State University of New York
SUNY BROCKPORT
The Research Foundation of State University of New York is a state-private, non-profit corporation chartered by the State of New York to conduct pre- and post-award grant administration for the SUNY system. The Research Foundation of SUNY is responsible for maintaining compliance with all federal, state, sponsor, Research Foundation and SUNY policies, rules and regulations.
The Brockport Research Foundation Office manages all post-award activities once a grant/contract/sub-award or other sponsored funding is awarded. For information on submitting proposals to funding agencies, please see our External Funding Policy and contact the Director of Scholarship, Research & Sponsored
Programs, Laura Merkl, at [email protected] or (585) 395-2444. |
research-foundation | null | https://www2.brockport.edu/research-foundation/about/ | The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country with offices at many SUNY campuses around New York State. It exists to serve the State University of New York (SUNY) by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. The RF is a private non-profit education corporation that is tax-exempt under Internal Revenue Code (IRC) Section 501(c) (3).
Mission
The RF provides talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world’s knowledge economy.
Vision
The RF partners with SUNY to make it the best place for faculty, students and staff to research, innovate, and solve the world’s most pressing problems.
Values
In carrying out its mission, the RF values:
- Service: Our support and assistance to the SUNY Community.
- Learning: A commitment to a pursuit of knowledge and the growth of our people, our abilities, and our business.
- Agility: Our ability to move quickly and adjust to changing customer needs.
- Transparency: Trust, accountability, and clear communication.
- Diversity: Inclusion and equity in our workforce for diversity of people, culture, thought, perspective, and background.
- Innovation: Creative problem solving, continuous improvement, and technological advancement.
- Integrity: Honesty, ethical behavior, and firm and committed adherence to our code of conduct. |
research-foundation | null | https://www2.brockport.edu/research-foundation/antisweatshop-legislation/ | SUNY Brockport has implemented Anti-Sweatshop Legislation for all apparel and sports equipment and Licensing Regulations and Usage Restrictions for any use of SUNY Brockport Logos and/or Trademarks. The Research Foundation is obligated to comply with these regulations.
SUNY Brockport’s Anti-Sweatshop Policy
It is advised, due to these new regulations, that you contact The Research Foundation Office at extension 2444 before making any purchases under these new regulations.
Please note: Although program logos are not SUNY Brockport logos and trademarks, and therefore not subject to the same licensing regulations and restrictions, it is strongly advised by The Research Foundation of SUNY that you adhere to the restrictions regarding the types of goods or services excluded from featuring a college logo when purchasing goods or services with a program logo. The goods and services excluded are considered inappropriate and thus, it is considered good business practice to adhere to the exclusion list. |
research-foundation | null | https://www2.brockport.edu/research-foundation/external-funding-policy/ | SUNY Brockport Campus Process for External Grant Submissions to Funders
PRIOR TO SUBMISSION OF APPLICATION:
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Any faculty/staff applying for awards, contracts, grants, external fellowships, travel grants, or any external funding must obtain campus review and approval prior to submission.
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The applicant is The Research Foundation for SUNY (exceptions may be fellows and travel grants dependent on the guidelines—contact the Scholarship, Research & Sponsored Programs Office (SRSPO) for determination).
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The submission process must be coordinated through the SRSPO. The SRSPO, will review the guidelines, application and completion of the required forms (such as application, sponsor forms, fellowship, etc.). SRSPO will review the budget guidelines and will draft, in coordination with the project investigator, the budget, budget narrative, and complete the budget forms. A course release or course buy-out being funded by external funds, must go through SRSPO for approval and a formal letter agreement according to the Course Buy-Out Policy.
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The Campus Impact Statement will be prepared by SRSPO after the applicant provides a copy of the funding agency’s guidelines and after the budget has been approved by SRSPO and the PI. (Please contact the office for assistance in formulating a draft.) Fringe benefits and administrative costs must be requested in addition to salary costs. If administrative costs are not permitted per guidelines, the cost will be included in the University contribution on the campus impact form. Fringes that are unallowable on fellowships will also be included as University contribution.
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The SRSPO will, after preparing the Campus Impact Statement, obtain required campus administrative signatures. Required signatures include the PI, Department Chair, Dean and signature of the VP for Administration and Finance or AVP for Finance and Management, who also serves as The Research Foundation Operations Manager and Deputy Operations Manager respectively. In addition, the Provost will sign all the Campus Impact Statements pertaining to fellowships.
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The SRSPO will submit the application and/or inform the applicant that their application can be submitted (dependent on application type and sponsor).
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All submissions for external funds will be recorded in the SRSPO annual report distributed to the campus.
AFTER AWARD IS MADE BY FUNDER:
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All paperwork received by the funder should be sent to SRSP Director for completion and coordination of signature(s). This includes notice of award, terms and conditions, contracts/agreements/MOUs. Please do not sign any paperwork.
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Checks from funder should be made out to: The Research Foundation for SUNY
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Contact person to receive checks: Ms. Laura Merkl, Director of Scholarship, Research & Sponsored Programs, SUNY Brockport, 350 New Campus Drive, Brockport, NY 14420.
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Funds will be accessed through SRSPO. SRSPO will contact you with the award number, specific terms of the award, report dates and processes. Departments will access funds to pay adjuncts through their normal department accounts working with their Dean’s and the Provost’s offices. Funds for adjuncts will be transferred from The Research Foundation to Campus Budget Office.
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Paperwork to be completed to hire adjuncts as replacements for faculty with course releases is the normal institutional paperwork.
Laura Merkl, Director of Scholarship, Research & Sponsored Programs, at (585) 395-2444 or [email protected]. |
research-foundation | null | https://www2.brockport.edu/research-foundation/external-funding-submission-process/ | Effective Date: February 20, 2015
Revised: February 28, 2019
Prior to submission of application:
- Any faculty/staff applying for awards, contracts, grants, external fellowships, travel grants, or any external funding must obtain campus review and approval prior to submission.
- The applicant is The Research Foundation for SUNY (exceptions may be fellows and travel grants dependent on the guidelines—contact the Scholarship, Research & Sponsored Programs Office (SRSP Office) for determination).
- The submission process must be coordinated through the SRSPO. The SPSPO, will review the guidelines, application and completion of the required forms (such as application, sponsor forms, fellowship, etc.). The SRSPO will review the budget guidelines and will draft, in coordination with the project investigator, the budget, budget narrative, and complete the budget forms. A course release or course buy-out being funded by external funds, must go through The SRSPO for approval and a formal letter agreement according to the Course Buy-Out Policy.
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The Campus Impact Statement will be prepared by The SRSPO after the applicant
provides a copy of the funding agency’s guidelines and after the budget has been approved by the SRSPO Office and the PI. (Please contact the office for assistance in formulating a draft.) Fringe benefits and administrative costs must be requested in addition to salary costs. If administrative costs are not permitted per guidelines, the cost will be included in the college contribution on the campus impact form. Fringes that are unallowable on fellowships will also be included as college contribution.
- The SRSPO will, after preparing the Campus Impact Statement, obtain required campus administrative signatures. Required signatures include the PI, Department Chair, Dean and signature of the VP for Administration and Finance or AVP for Finance and Management, who also serves as The Research Foundation Operations Manager and Deputy Operations Manager respectively. In addition, the Provost will sign all the Campus Impact Statements pertaining to fellowships.
- The SRSPO will submit the application and/or inform the applicant that their application can be submitted (dependent on application type and sponsor).
- All submissions for external funds will be recorded in the SRSPO annual report distributed to the campus.
After award is made by funder:
- All paperwork received by the funder should be sent to The SRSPO Director for completion and coordination of signature(s). This includes notice of award, terms and conditions, contracts/agreements/MOUs. Please do not sign any paperwork.
- Checks from funder should be made out to: The Research Foundation for SUNY
- Contact person to receive checks: Ms. Laura Merkl, Director of Scholarship, Research & Sponsored Programs Office, 350 New Campus Drive, Brockport, NY 14420.
- Funds will be accessed through the SRSPO and the office will contact you with the award number, specific terms of the award, report dates and processes. Departments will access funds to pay adjuncts through their normal department accounts working with their Dean’s and the Provost’s offices. Funds for adjuncts will be transferred from The Research Foundation to Campus Budget Office.
- Paperwork to be completed to hire adjuncts as replacements for faculty with course releases is the normal institutional paperwork.
Laura Merkl, Director of Scholarship, Research & Sponsored Programs, at (585) 395-2444 or [email protected]. |
research-foundation | null | https://www2.brockport.edu/research-foundation/forms/ | Forms are in progress and should be accessible soon. In the meantime, for non-personnel forms contact Debbie Fisher at [email protected] and for personnel forms contact Sandy Mosher at [email protected]. Thank you for your patience.
Personnel Forms
- Employment Application (pdf)
- Employee Assignment (pdf)
- Employee Termination (pdf)
- Employee Change (pdf)
- Payment Method (pdf)
- Fellowship (pdf)
- Fellowship Change (pdf)
- I-9 (pdf)
- AA Search Activity Report (pdf)
Tax Forms & Information
If you need further information or forms other than the forms available here, please call the office.
- NYS Tax Employees Withholding Allowance Certificate
- Certificate of Exemption from Withholding
- IRS Tax Forms and Information |
research-foundation | null | https://www2.brockport.edu/research-foundation/fringe-benefit-rates/ | Fiscal Year 2022 fringe benefit rates have been approved by the U.S. Department of Health and Human Services (DHHS), based on estimates of the average annual costs of the program. The new rates take effect on 7/1/21. Please note that the RF undergraduate and summer rates remain the same as they have been for several years and are not projected to increase. Rates for future years are also included for planning purposes, but are subject to change annually after DHHS review and approval.
The rates are as follows (all rates are percentages):
SUNY rates for IFR and other applicable transactions such as Extra Service are as follows: |
research-foundation | null | https://www2.brockport.edu/research-foundation/nys-mandated-time-off/ | Background
The Research Foundation allows eligible employees to earn accruals for vacation, sick, and personal leave, and to take other types of leave, such as holiday leave and leave without pay.
Under New York State Law, the RF is required to grant several other types of leave to employees upon request.
Blood Donation
Employees who work 20 or more hours a week are eligible for three (3) hours of unpaid leave in a 12 month period for donating blood.
Employees must provide advance notice of their intention to take this leave. Employees may use accrued time off.
Bone Marrow Donation
Employees who work at least 20 hours per week can take unpaid time off to donate bone marrow. The amount of time off should be determined by a physician and can be up to a total of 24 hours. The employer may request verification from the physician for the purpose and length of each leave.
Voting in Statewide Elections
If employees do not have sufficient time outside of working hours to vote in statewide elections they may take up to two (2) hours of paid time off at the beginning or end of the work shift.
Sufficient time is defined as four (4) consecutive hours either between the opening of the polls and the beginning of the work shift, or between the end of the work shift and the closing of polls.
Employees must provide notice of their intent to take this time off no more than 10, but not fewer than 2 days before the election. |
research-foundation | null | https://www2.brockport.edu/research-foundation/payroll-due-dates/ | This schedule as listed below allows our office sufficient time to prepare, input, and review the payroll for accuracy. Please note some modifications of the regular schedule dates due to holidays. ALL personnel and payroll materials are due in the Scholarship, Research and Sponsored Programs office no later than the close of business (4:00 PM) on the Thursday before the end of each pay period as listed below. Any forms received after these dates and times may be processed in the following payroll. Dates are subject to changes in system availability as scheduled by RF Central.
We appreciate your cooperation in meeting these deadlines. As always, if you have any questions regarding this, please contact me at (585) 395-5193 or [email protected].
Research Foundation Payroll Processing Due Date Schedule
** CHANGE IN DATES DUE TO HOLIDAYS ** |
research-foundation | null | https://www2.brockport.edu/research-foundation/permits-insurance-contracts/ | Permits
Permits required to conduct research through a grant must be under the name of The Research Foundation for SUNY and submitted by the Scholarship, Research & Sponsored Programs Office.
If you need a permit, please send the following to Laura Merkl at [email protected].
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Permit guidelines
- Note if a permitter is requiring to be listed as additional insured, their guidelines or other documentation must indicate this requirement.
- Completed permit
- Contact individual’s name and email (unless it must be mailed)
- Any additional information that needs to be included such as a map
Please allow at least two months to obtain the certificate of insurance and submit the permit.
Certificate of Insurance (COI)
Please contact Laura Merkl for certificates of insurance.
If you need a certificate of insurance, please send the following to Laura Merkl at [email protected].
- Certificate instructions
- Event date(s) and times
- Description of the event
- Event location
- Contact individual’s name and email (unless it must be mailed then include address)
- Any contract or agreement that must be signed for an event requiring a certificate of insurance must also be sent to Laura and signed by an authorized signatory.
Please allow at least one month to obtain the certificate of insurance.
Agreements & Contracts for Services, Events, Hotels, Buses, etc.
Any agreements or contracts for services, events, hotels, buses, or other activities that include terms and conditions and require signature need to reviewed by Laura Merkl, Director of Scholarship, Research & Sponsored Programs, to determine if the Project Investigator or an authorized signatory from the office should sign.
The terms and conditions need to be reviewed to ensure they are terms and conditions we can adhere to or if changes need to be negotiated. Further, it is necessary to have the correct signature and entity on the paperwork to ensure the liability of the activity.
If you have any questions, please contact Laura Merkl at [email protected] or (585) 395-2444. |
research-foundation | null | https://www2.brockport.edu/research-foundation/recruitment-screening-selection-procedures/ | The Research Foundation of SUNY employees are non union. Nevertheless, the Research Foundation’s commitment to Affirmative Action has resulted in a procedure for the review of applicants for Research Foundation positions at SUNY Brockport to assure Affirmative Action principles are enforced.
NO VACANCY WILL BE APPROVED FOR POSTING, NO VACANCY WILL BE FILLED, AND NO POSITION MAY BE RECLASSIFIED UNTIL THE APPROVALS SET FORTH IN THIS DOCUMENT HAVE BEEN RECEIVED. SUFFICIENT LEAD-TIME MUST BE PROVIDED TO ALLOW A THOROUGH REVIEW OF ALL MATERIALS PRIOR TO HIRING.
A. Exempt Positions
An Affirmative Action Search is required in all instances where non student employment is at least 50% time and extends for at least four (4) months or one semester. The position must be posted and a search must be implemented. A temporarily appointed employee must apply to be considered for permanent employment.
In cases of a vacancy that is filled by transferring or reinstating an employee in a similar position with similar duties or qualifications or where the employee is reinstated because of a grant renewal, there is no need to post and search. The Project Director should send the campus Research Foundation Office a position description of the new vacancy. If there exists a break in service of four (4) or more months between a previous Research Foundation appointment and a reinstatement to the position, a search must be done. If a new position is available, a search must be done whether or not a qualified former Research Foundation employee has been off the payroll for less than four months.
When the nature of a position changes (from below 50% time to 50% time or above or extended four (4) months beyond the original appointment date) and no search was previously done, a search must be conducted. The employee who filled the original position must formally apply in order to be considered for the position.
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Notification of Vacancy: Form RF A2
- The Project Director determines that a position is vacant and sends an Announcement of Vacancy – Exempt Position RF A2, to the campus Research Foundation.
-
This vacancy announcement should include:
- title and location of position;
- duties and responsibilities;
- minimum required qualifications;
- preferred qualifications;
- salary;
- duration of appointment; and
- special requirements, if any.
-
The campus Research Foundation Office determines:
- that funds are available for the position and
- that the position is properly classified by using the Salary and Wage Administration Manual, and
- whether Affirmative Action review is required.
- If Affirmative Action review is required, the campus Research Foundation Office will forward the Announcement of Vacancy to the Affirmative Action Office, which will determine if the qualifications and responsibilities are free of discriminating barriers. The Affirmative Action Officer will initial approval and return the original to the campus Research Foundation Office or will request a revision. The campus Research Foundation Office will work with the Project Director to resolve any problems.
- If the Affirmative Action Office approves, the campus Research Foundation Office will notify the Project Director that s/he may proceed.
- The vacancy announcement must be posted at least 10 calendar days for part time positions and 30 calendar days for full time positions.
-
Search Procedure: Form RF A3
- The Project Director will send the campus Research Foundation Office a Search Procedure RF A3 form to be ATTACHED to the Vacancy Announcement Form RF A2. This form will be sent to the Affirmative Action Office WITH the vacancy announcement. Attached to the Search Procedure will be the advertisement, initial screening form, and list of questions with rating and comment sections. The Research Foundation for SUNY Brockport’s commitment to Affirmative Action mandates the use of newspapers, journals, associations, and services that are directed at or have the capabilities of reaching Protected Classes. The Affirmative Action Office will review the proposed advertising and recruiting sources and assist the Project Director in fulfilling this obligation.
- The Project Director shall appoint a search committee of at least three people, including representatives from the department or related area and the population to be served, including members of Protected Classes wherever possible.
- The Affirmative Action Office will indicate approval on the original, return all forms as listed above in 2.a. to the office and retain a copy for their files. If the Affirmative Action Officer requires changes/additions/deletions on the Search Procedure or attachments, the campus Research Foundation Office will work with the Project Director in resolving these problems.
-
Search Activity Report Form - RF-A4
- After the required posting of a vacancy announcement, and search procedures, screening instruments and interview questions have been approved by the Affirmative Action Office, the search committee may begin review of the applicants’ files. Using the screening sheet for each, the search committee may then select and interview candidates. Second interviews are recommended to include the project/program director when they are not a part of the original search committee. N.B. Please avoid making notations on the original resumes/files because we need to keep such information confidential and maintain the original clean copies in our files.
- At the completion of the search, the Search Committee Chairman or Project Director will complete an Affirmative Action Search Activity Report RF-A4 recommending a candidate. The committee chairperson or project director must sign the Search Activity Report. The Affirmative Action Search Activity Report will be forwarded together with all the applicants’ credentials, including the screening forms, to the campus Research Foundation. The campus Research Foundation Office will review to determine if the required process has been followed. The completed search will then be forwarded to the Affirmative Action Office for approval. The Affirmative Action Office will ensure that viable efforts have been made to include Protected Class individuals among the candidates.
- If the search is found to be satisfactory, the Affirmative Action Office will initial and date the Search Activity Report and forward the original to the campus Research Foundation, retaining a copy for their files. The Affirmative Action Office will return the unsuccessful candidates’ credentials to the campus Research Foundation for the Candidate Resource Pool.
- If the search is found to be unsatisfactory or the search procedures were not followed the Affirmative Action Office will inform the campus Research Foundation Office of the specific problem. The Research Foundation will work with the Project Director and/or the search committee to resolve the differences.
- In cases where there is an immediate need to fill a position the Project Director may hire from a Candidate Resource Pool with the permission of the RF Human Resources and SUNY’s Affirmative Action Officers using a Search Waiver (RF-A5). The incumbent then serves pending the completion of a full search. The Candidate Resource Pool must be updated annually and will include qualified Protected Class individuals from prior searches/vacancies.
B. Non-Exempt Positions
An Affirmative Action Search is required in all instances where non student employment is at least 50% time and extends for at least four (4) months or one semester. The position must be posted and a search must be implemented. A temporarily appointed employee must apply to be considered for permanent employment. If the Project Director can hire from a current candidate resource pool, no search will be required.
In cases of a vacancy that is filled by transferring or reinstating an employee in a similar position or where the employee is reinstated because of a grant renewal, there is no need to post and search the vacancy.
-
Notification of Vacancy - Form RF-A1
- The Project Director determines that a position is vacant and sends an Announcement of Vacancy Non Exempt Position RF-A1, to the campus Research Foundation.
-
This vacancy announcement should include:
- title and location of position;
- duties and responsibilities;
- minimum qualifications;
- preferred qualifications;
- salary; and
- duration of appointment.
-
The campus Research Foundation Office determines
- that funds are available for the position and
-
that the position is properly classified by using the Salary and Wage Administration
Manual, and
- whether Affirmative Action review is required.
- If Affirmative Action review is required the campus Research Foundation Office will forward the Announcement of Vacancy to the Affirmative Action Office, which will determine if the qualifications and responsibilities are free of discriminating barriers. The Affirmative Action Officer will initial approval and return the original to the campus Research Foundation Office or request a revision/ clarification. The campus Research Foundation Office will work with the Project Director to resolve any problems.
- If the Affirmative Action Office approves and no modification is required, the campus Research Foundation will notify the Project Director that s/he may proceed.
- The vacancy announcement must be posted for a minimum of 10 calendar days.
-
Search Procedure - Form RF-A3
- The Project Director will send the campus Research Foundation Office a Search Procedure RF A3 form to be ATTACHED to the Vacancy Announcement Form RF A1. This form will be sent to the Affirmative Action Office WITH the vacancy announcement. Attached to the Search Procedure will be the advertisement, initial screening form, and list of questions with rating and comment sections. The Research Foundation for SUNY Brockport’s commitment to Affirmative Action mandates the use of newspapers, journals, associations, and services that are directed at or have the capabilities of reaching Protected Classes. The Affirmative Action Office will review the proposed advertising and recruiting sources and assist the Project Director in fulfilling this obligation.
- The Affirmative Action Office will indicate approval and return the original to the campus Research Foundation, retaining a copy for their files. If the Affirmative Action Officer requires changes/additions/ deletions on the Search Procedure or attachments, the campus Research Foundation Office will work with the Project Director in resolving these problems.
-
Search Activity Report - RF-A4
- After the required posting of a vacancy announcement, and search procedures, screening instruments and interview questions have been approved by the Affirmative Action Office, the project director may begin review of the applicants’ files. Using the screening sheet for each, the project director may then select and interview candidates. N.B. Please avoid making notations on the original resumes/files because we need to keep such information confidential and maintain the original clean copies in our files.
- At the completion of the search, the project director will complete an Affirmative Action Search Activity Report RF A4 recommending a candidate. The project director must sign the Search Activity Report. The Affirmative Action Search Activity Report will be forwarded together with all the applicants’ credentials, including the screening forms, to the campus Research Foundation. The campus Research Foundation Office will review to determine if the necessary process has been followed. The completed search will then be forwarded to the Affirmative Action Office for approval. The Affirmative Action Office will ensure that viable efforts have been made to include Protected Class individuals among the candidates.
- If the search is found to be satisfactory the Affirmative Action Office will initial and date the Search Activity Report and forward the original to the campus Research Foundation Office retaining a copy for their files. The Affirmative Action Office will return the unsuccessful candidates’ credentials to the campus Research Foundation Office for the Candidate Resource Pool.
- If the search is found to be unsatisfactory or the search procedures were not followed, the Affirmative Action Office will inform the Personnel/Payroll Officer of the specific problem. The Research Foundation will work with the project director to resolve the differences.
- In cases where there is an immediate need to fill a position the Project Director may hire from a candidate Resource Pool at the same time the vacancy is being advertised with the permission of the Affirmative Action Officer and the RF Human Resources Officer, using a Search Waiver. The incumbent then serves pending the completion of a full search. The Candidate Resource Pool must be updated annually and will include qualified Protected Class individuals from prior searches/vacancies.
Note: Requests for and receipt of approvals may be done via email. |
research-foundation | null | https://www2.brockport.edu/research-foundation/rental-car-faqs/ | Enterprise-Rent-A-Car is the preferred rental car agency used by both the State and Research. There is a contract with Enterprise which affords us good rates for rentals, therefore we encourage you to take advantage of the available savings. Please call or email Debbie Fisher at Research Foundation for reservations, (585) 395-5153 or [email protected]
. |
research-foundation | null | https://www2.brockport.edu/research-foundation/rental-car-policies/ | Purpose
This section provides guidance on the use of rental vehicles for Research Foundation (RF) travel, the expenses that are reimbursable, New York State (NYS) tax exemption, and documentation requirements for reimbursement and tax exemption.
Appropriate Use
Rental vehicles may be used when it is in the best interests of the project or the RF. For example, renting a vehicle would be considered appropriate under the following circumstances:
- renting is the least costly alternative
- renting is the only method of transportation available
- renting will eliminate substantial delays
Insurance
Vehicles should be rented in the name of the Research Foundation. This ensures that both the RF and the traveler are properly covered by insurance and eliminates any confusion regarding liability for coverage in the event of an insurance claim. Refer to Rental Insurance .
Reimbursable Expenses
Tolls, parking fees, fuel, and the cost of renting a vehicle are reimbursable.
Non-reimbursable Costs
INSURANCE
The cost of Personal Accident Insurance (PAI) or Personal Effects Insurance (PEI) is not reimbursable. Complete requirements, including those for foreign travel, are provided in Insurance Offered by Rental Agencies.
CITATIONS/VIOLATIONS INCURRED WHILE ON RF BUSINESS
In accordance with RF policy, fines and related towing charges for traffic violations, illegal parking, or speeding are not reimbursable.
DOCUMENTATION REQUIREMENTS
The rental invoice and, if required by the sponsor, an explanatory statement of the rental car use must be attached to the Travel Payment Request Form. Receipts for any additional costs, such as tolls and parking, must be attached to the form for each expenditure over $75 (or the lower dollar limit established by the operating location).
Rental Vehicles (Guidance on Insurance Coverage)
This section provides general, insurance-related guidelines that Research Foundation (RF) operating locations should follow when renting vehicles for RF business.
DEFINITIONS
The terms listed below are used in this document. (Each term below is linked to its definition in the RF glossary resource area of the RF Web Site.
- Covered Territories
- Damage Waiver Protection
- Foreign Territories
- Long-Term Rental Agreement
- Short-Term Rental Agreement
APPROPRIATE USE
Rental vehicles must be used for business purposes or for other authorized uses.
RESEARCH FOUNDATION PREFERRED RENTAL CAR COMPANY
The Research Foundation has established a master service agreement with Enterprise Rent-A-Car, based upon the New York State Contract #72001, PS65506/PS65507 for passenger vehicle rentals within New York State and the United States. This master agreement provides the RF with a corporate profile to ensure that RF employees are obtaining the appropriate rental vehicle insurance coverage and to ensure that the state contract rates are reserved. However, each campus should set up a separate billing account using the RF master agreement as a basis, and obtain a specifically assigned agency corporate code to facilitate campus billing requirements.
RENTING THE VEHICLE IN THE NAME OF THE RF
Vehicles should be rented in the name of the Research Foundation. This ensures that both the RF and the employee (driver) are properly covered. If a corporate credit card is not available and a personal credit card is used to rent the vehicle, the rental documents should clearly show that the vehicle is rented on behalf of the Research Foundation. This will eliminate any confusion regarding liability for coverage in the event of an insurance claim.
INSURANCE OFFERED BY RENTAL AGENCIES
Rental agencies may offer the following types of insurance for short-term vehicle rentals:
- Damage Waiver Protection
- Personal Effects Insurance
- Personal Accident Insurance
- Liability Insurance
OPERATING LOCATIONS SHOULD FOLLOW THE GUIDELINES DESCRIBED BELOW FOR EACH TYPE OF INSURANCE:
DAMAGE WAIVER PROTECTION
Damage waiver protection coverage, also known as loss-damage waiver (LDW) or collision damage waiver (CDW), is available and should be purchased for all short-term vehicle rentals. This cost is generally an allowable charge to the sponsored program account. Please note that insurance (damage waiver and liability protection) is now included in the Enterprise contract.
PERSONAL EFFECTS INSURANCE
Insurance for personal items is the responsibility of the individual. It is not an allowable charge against the sponsored program award and is not covered under the insurance policies of the RF. Personal items do not include sponsored program research equipment insured under the RF floater policy.
PERSONAL ACCIDENT INSURANCE
This coverage is not an allowable cost, because RF employees, program volunteers, and program participants are covered under Workers’ Compensation Policy. Personal Accident Insurance should not be purchased upon rental of the vehicle.
LIABILITY INSURANCE
It is not necessary to purchase additional liability coverage from the vehicle rental agency. Vehicles rented under short-term rental agreements are afforded primary liability coverage under the RF’s hired automobile insurance policy (see Automobile Use).
WHAT TO DO WHEN PRIMARY INSURANCE COVERAGE IS REQUIRED?
Some long-term rental agreements require that the RF carry primary insurance on the rented vehicle. In such cases, the vehicles must be individually listed on the RF’s owned automobile insurance policy. This policy is subject to appropriate deductibles for comprehensive and collision coverage. The deductible must be paid by the operating location. There is a premium charge for adding vehicles to the RF’s owned automobile insurance policy.
Reporting Accidents
TO THE RENTAL AGENCY:
All motor vehicle accidents must be reported immediately to the rental agency. In addition, the authorized driver is required to complete the agency’s accident report form. Failure to comply with the requirements of the rental agency for reporting an accident or damage to the rental vehicle could result in the driver being held personally liable for any costs.
TO THE RF CENTRAL OFFICE:
All motor vehicle accidents must also be reported to the Office of the Chief Financial Officer by calling (518) 434-7052, or by faxing information to (518) 935-6712 or sent via email to [email protected].
Claims
All claims must be forwarded to the Office of the Chief Financial Officer. The information can be faxed to (518) 935-6712, or sent via email to [email protected]. The RF’s insurance carrier reserves the right to deny coverage due to late reporting of a claim.
Travel in Foreign Territories
Insurance coverage purchased in the U.S. is generally not recognized outside of the covered territories. Therefore, when traveling outside of the covered territories, it is necessary to purchase the appropriate insurance from the rental agency in the country where the vehicle is rented. As a general rule, it is recommended that the traveler purchase all of the insurance offered by the rental agency in the foreign territory.
For the traveler’s protection, the Office of the Chief Financial Officer should be notified of plans to rent a vehicle in a foreign territory and will assist in determining the amount and types of insurance that should be purchased. |
research-foundation | null | https://www2.brockport.edu/research-foundation/rental-car-rates/ | Enterprise Rent-A-Car-Rates
Damage Waiver coverage is included. Research Foundation will not pay for any other insurance, so you must decline or be personally responsible for that expense. Please see Rental Car Policies for what additional coverage is and is not acceptable.
**Additional requirements, including but not limited to additional terms and conditions, shall apply to the rental of these classes of vehicles
Home City One-Way Rentals:
Home-City in-State One Way rental rate/drop fee – Daily rate plus $25 drop fee
Home-City Locations have an Additional $125 drop fee for One Way rentals out of State
Rental Mileage Allowance:
Economy, compact, intermediate, standard, full size, minivan, midsize/standard SUV, small pick-up truck, premium compact hybrid, intermediate hybrid and full size hybrid vehicles include UNLIMITED free miles
Rental Age Requirements:
Customer must be 18 years of age. Renters must be 25 years of age or older to rent 12 and 15 passenger vans.
Other services are available, such as early pick up. Please contact the RF Office
Additional fees for Airport locations. Please contact RF Office
The RF Office will make the reservations for you once you’ve determined the dates and what type of vehicle you require for your RF related travel. |
research-foundation | null | https://www2.brockport.edu/research-foundation/research-compliance-details/ | The Research Foundation for SUNY is subject to State, Federal, sponsor, and campus compliances. Although the large majority of compliance processes and procedures are internal to our office, the following is a list of compliances that are important for Project Investigators and project staff to be aware of and comply with.
- Conflict of Interest Policy (General) (pdf)
- Financial Conflict of Interest Policy (pdf)
- Responsible Conduct Research
- Export Controls (pdf)
- External Funding Submission Process
- Scientific Misconduct Policy
- Institutional Review Board
If you have any questions regarding these compliance documents or your role as it relates to compliance, please contact Laura Merkl at x2444 or [email protected]. |
research-foundation | null | https://www2.brockport.edu/research-foundation/responsible-conduct-of-research/ | Background
The National Science Foundation (effective January 4, 2010) requires that any institution that receives funding from them (including subcontracts) for research grants must certify that: “it has a plant to provide appropriate training and oversight in the responsible and ethical conduct of research to undergraduates, graduate students, and postdoctoral researchers who will be supported by NSF to conduct research.” This plan must include a required training on the Responsible Conduct of Research for the groups identified above, as well as the Project Investigator, research associates, and subawards received by Brockport, and include tracking of those who have been trained. As National Institutes of Health has a similar requirement, this policy will apply to all federal awards.
Online Training Requirement
To comply with this requirement, SUNY Brockport has identified an online Responsible Conduct of Training Tutorial through the University of Miami’s CITI Program. (This is the same source of mandated training for those conducting research involving human subjects.) This online site is available 24 hours a day and will provide an electronic certificate of completion to the trainee and to the Scholar and Grants Development office and the Research Foundation for SUNY office upon completion of the course.
In all cases where a federal research grant is received at the college, affected persons shall be required to successfully complete the CITI RCR Training Program at the aforementioned website prior to any involvement in the funded research.
There can be no participation in research until training is completed successfully. Project Investigators are responsible for informing affected persons, as listed above, of this policy and shall not permit participation by these individuals in the research prior to successful completion of the online training program. Note, training must be renewed every fourth year.
Accordingly, no student or other affected person shall be paid from a grant that requires RCR training for any period of time that predates completion of the RCR training program. Research Foundation will verify a training certificate has been awarded prior to any award funds being disbursed to personnel or subcontractors.
Approved by Lous Spiro, Vice President Administration and Finance/Research Foundation Operations Manager
Updated 5/25/2010 |
research-foundation | null | https://www2.brockport.edu/research-foundation/travel-rates-regulations/ | Current IRS Mileage Reimbursement Rate:
Maximum Amounts Allowed for Breakfast and Dinner 2022:
Maximum Amounts Allowed for Breakfast and Dinner 2023:
Method I Per Diem Allowances within the United States
Schedule 3
Per Diem Allowances Within the United States*
Location Method I**(Unreceipted)
*See DoD rates for Alaska and Hawaii
**See Schedule 4 for Method II lodging and meal rates
Link includes foreign per diem rates and Alaska, Hawaii, and U.S. possessions per diem rates. |
scholarships-aid | null | https://www2.brockport.edu/scholarships-aid/ | Scholarships & Aid
Affordability starts here. We invest millions of scholarship dollars in our students. We drive down out-of-pocket costs. And we make financial aid resources that are more accessible than ever.
Tuition & Cost
Brockport offers one of the lowest tuition rates in the nation. Why pay more?
Undergraduate
Costs by Year
Graduate
Costs by Semester
*Tuition amount reflects standard graduate programs. Learn more about tuition rates for specialized professional programs, including MSW, MBA and Doctor of Nursing Practice.
First-Year & Transfer Scholarships
Brockport’s scholarship program is one of the most competitive in New York State.
Gold Scholarship
$4,500/year
Awarded to students with high school GPAs of 93+.
Green Scholarship
$2,500/year
Awarded to students with high school GPAs of 88+.
Prometheus (Honors) Scholarship
$6,000/year
Awarded to qualified Honors Students. Includes: campus parking pass, priority registration privileges, first choice placement in a Living Learning Community, and more.
Empire Scholarship
for Out-of-State Students
$5,000/year
Awarded to qualified Non-NYS Residents to help offset the cost of out-of-state tuition.
Residential Scholars Award*
Free Housing for your First Year
One-time award for first-year residents with 96 or higher GPAs.
*Available to NYS residents only. Eligible out-of-state students will receive the Gold and Empire Scholarships (totaling $11,000) which will cover the cost of housing.
Eagle Scholarship
$1,000 one-time award
Awarded to help offset on-campus housing expenses.
Transfer Scholarships
$1,500 & $1,000 Transfer Awards
Scholarships for qualified students entering Brockport with 24 or more credits.
Questions about Scholarships?
Hours & Location
Rakov Center for Student Services (Main Office)
Mon – Fri: 8 am – 5 pm
Robert Wyant
Director, Undergraduate Admissions
Call: (585) 395-2751
Text: (585) 366-8886
Email: [email protected]
Graduate Aid
With SUNY tuition, getting your advanced degree is more affordable than ever. In addition to Federal Student Aid, we offer a variety of scholarships, fellowships, and graduate/teaching assistantships to assist in the funding of your graduate education.
Questions about Graduate Aid?
Hours & Location
Rakov Center for Student Services 101
Mon – Fri: 8 am – 4 pm
Michael Harrison
Director, Center for Graduate Studies
Call: (585) 395-2525
Email: [email protected]
Current Student Scholarships
Foundation Scholarships
350+ awards
created by Brockport donors.
Scholarships from the Brockport Foundation recognize students for their academic excellence, co-curricular activities, and professional promise. Current students in each of the three academic schools as well as participants in many student activities have opportunities to receive these scholarships.
Apply from November 15 – February 15.
Tuition-Free Programs
See if you can go to SUNY Brockport for free.
Through both state-aid programs and our own competitive initiatives, students have opportunities to complete their Brockport education for free.
Excelsior Scholarship
Full tuition for NYS residents in middle-class households.
Fannie Barrier Williams
Scholars
Total cost of attendance fully-covered for low-income students.
Amazon Career Choice
Pursue a fully pre-paid Brockport degree as an Amazon employee.
Financial Aid
Applying for aid can be difficult, but we’re here to help. Find resources for filling out your FAFSA, information on grants and loans, or speak to one of our seasoned financial aid professionals.
Questions about Financial Aid?
School Codes
Federal Code (FAFSA): 002841
New York State TAP Code: Undergraduate 0900
Kimberley Willis
Director, Financial Aid
Call: (585) 395-2501
Email: [email protected] |
scholarships-aid | null | https://www2.brockport.edu/scholarships-aid/excelsior/ | Eligible students can apply for full tuition awards through the Excelsior Scholarship program.
Main Page Content
Excelsior Scholarship Information
Applying for the Scholarship
To complete the application and review application deadlines please visit the Higher Education Corporation website at hesc.ny.gov
Frequently Asked Questions
Application Resources
Scholarships up to:
$7,070
annually for four years
Eligibility Requirements
New York state residents whose family household adjusted gross income does not exceed $125,000 are eligible for the Excelsior Scholarship.
You must be enrolled full time and complete 30 degree applicable credits per year (defined as 365 days). Students can use credits earned during winter or summer semesters to meet the 30 credit per year requirement.
Exceptions for Individuals with Disabilities
As with the TAP grants, students with disabilities will not be required to register full-time to be eligible for the scholarship, but must remain continuously enrolled and complete the number of credits that they attempt each semester.
Award Amount
An Excelsior Scholarship recipient can receive up to $5,500, minus any amounts received for TAP, Pell, or other grants or scholarships (unless specifically indicated for non-tuition expenses). The remainder of your tuition charge will be covered through a tuition credit paid through SUNY.
Income Guidelines
Guidelines are based on household adjusted gross income:
For 2019 and beyond, $125,000 (Federal household adjusted gross income can total up to $125,000 as filed on your 2020 federal tax return)
Award Length
You are eligible to get an award for up to 4 years for students pursuing their first bachelor’s degree.
Academic Requirements
According to HESC, recipients must earn a passing grade in their coursework to maintain the scholarship. HESC regulations may give more detail regarding the timeframe for certification and what constitutes a passing grade, especially as it relates to programs which require a specified grade (e.g. “C” or better) in a course.
Recipients must complete a total of 30 degree applicable credits over the course of a year (defined as 365 days) and be enrolled for a minimum of 12 credits in a semester. Recipients may use intersessions and summer terms in accumulating 30 credits within the year.
Keep in mind that that you may have other awards which also carry academic standards that differ from those required for the Excelsior Scholarship.
Maintaining Your Scholarship
You can lose the scholarship if you do not continue to meet all eligibility requirements. For example, you must enroll in at least 12 credits per term and complete 30 credits per year to continue to receive the scholarship. Students who do not meet all eligibility requirements will have their 2nd semester Excelsior award rescinded by NYS.
Residency Requirement
You must live in New York state for the number of years equal to awards you received.
For example, if you received four Excelsior Scholarship awards while getting your bachelor’s degree, you must live in New York state for four years after college. In addition, if you are working during those years, you must work in New York state. Failure to meet these requirements will result in the conversion of your award to a 10-year, 0% interest loan.
No Age Limit
You can enroll at any age and don’t have to be a recent high school graduate. However, you cannot be in default on existing federal or state student loans.
Undocumented Students
You must be a citizen, permanent resident, or refugee to be eligible for the Excelsior Scholarship.
Eligibility Determination
Incoming students who have had a change in their financial circumstances due to death, disability, divorce or separation of a parent or spouse may request an eligibility determination review based on current circumstances. An Income Appeal Form must be completed and submitted directly to HESC at https://www.hesc.ny.gov/ExcelsiorDetermination
Current recipients who do not meet the annual credit or continuous enrollment requirements due to one of the conditions indicated below may be able to retain their Excelsior Scholarship awards. If you meet any of the following conditions, please fill out the Excelsior Eligibility Determination Form. Please note that documentation will be required. The Office of Registration & Records will notify HESC if it is determined that you are eligible to receive your award.
- You experience a death of an immediate family member
- You are called to active military duty
- You interrupt your studies to take care of your new-born child (parental leave)
- Your medical or health care provider determines that your medical condition or mental health prevents you from beginning or continuing the term or from continuing a full-time course load.
- You interrupt your studies to care for an immediate family member, whose medical or heath care provider has determined to need additional support or care, which impacts your ability to begin or continue the term or from continuing a full-time course load.” |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/ | School Codes
Federal Code (FAFSA): 002841
New York State TAP Code: Undergraduate 0900
Free Application for Federal Student Aid (FAFSA) & FSA ID
Learn more about the FAFSA & how to apply.
NEW: The FAFSA Simplification Act will positively change the process for awarding federal student aid, starting in the 2024-2025 award year.
Learn more
Forms Center
In an effort to make the financial aid process as convenient as possible, our forms center houses all our forms that a student may need when applying for aid.
SUNY Smart Track
SUNY Smart Track is designed to provide the necessary financial tools for all students before, during and after their time at Brockport.
Veterans Affairs Office
The Veterans Affairs Office provides resources and educational benefits to veterans and children of veterans who plan on attending the University.
Student Consumer Information
Our comprehensive list gathers the resources that a student may need when attending Brockport.
Mailing Address
Financial Aid Office
SUNY Brockport
State University of New York
350 New Campus Drive
Brockport, NY 14420-2937 |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/aid-distribution/ | Packaging & Distribution
Packaging is the term used to describe the method of awarding different types of financial assistance. It is the process of finding the best combination of aid to meet a student’s financial need, given limited resources and institutional constraints.
Factors & Priority
A student’s financial aid package may often be a combination of scholarships and grants, loans and employment. When determining the type and amount of assistance to be awarded by the Financial Aid Office at SUNY Brockport, the following factors will be considered:
- Priority is given to those who apply for aid by the required deadlines and show the largest need.
- Campus-based financial aid (Federal Work-Study Program and FSEOG) will be awarded after any Federal PELL Grant, State TAP, outside aid, and the maximum Federal Direct loan aid is taken into account.
How eligibility is determined at SUNY Brockport |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/aid-options/ | Grant Options
A grant is money given to a student that does not have to be repaid. Undergraduate students have many options for both federal and state grants. Graduate students can pursue the Federal TEACH Grant if they plan to teach in particular high-need fields.
Loan Options
A loan is a sum of money that is expected to be paid back over time with interest. We offer federal loan options for our students in both undergraduate and graduate programs.
Scholarships
A scholarship is an award of financial aid for a student to further their education that does not require repayment. Scholarships as awarded based upon various criteria, which can be established by the donor or the founder of the award, or the academic.
Student Employment
The University offers many opportunities for our students to work on campus while pursuing a degree through student employment.
Aid for Students in Certificate Programs
Please Note: Federal financial aid, including Federal Direct Stafford Loan, is not available to those students only enrolled in a certificate program at the University.
Students enrolled and taking courses for a certificate program while concurrently taking courses in a bachelor’s or master’s degree program may qualify for federal aid. Individuals enrolled in certificate programs only may apply for private alternative loans to finance their education. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/american-rescue-act-special-circumstance-guidance/ | Students with documented “Special Circumstances” that negatively affected you or your family’s financial situation may be eligible for additional financial aid funds. For example, because of COVID-19 some employers had to shut down, reduce work hours, furlough employees and others may not have been able to work due to illness.
SUNY Brockport’s Financial Aid Office will be able to review your situation and possibly adjust the amount of your financial aid package due to you or your family having experienced one of the following reasons:
- Loss of job or permanent/indefinite reduction of work hours
- Separation or divorce
- Personal bankruptcy that occurs during the current financial aid year
- Death of a parent
- Reduction/loss of child support
- High medical expense not covered by insurance
- One time distribution from a pension/retirement plan to help cover expenses
- Other documented special circumstances outside of the student’s control
Special Circumstance Appeals
If you would like to apply for a Special Circumstance Appeal, please go to our forms center and select from the forms at the bottom of the page: either Dependent Appeal Form for Additional Financial Assistance 2021-22 OR Independent Appeal Form for Additional Financial Assistance 2021-22.
Please remember that appropriate supporting documentation is required to be submitted with the appeal form. You may mail, fax, email, or drop off your completed Special Circumstance form along with all the required to the Financial Aid Office.
Although Federal financial aid appeal decisions (Special Circumstances) are at the discretion of the campus and are based on guidance provided by the U.S. Department of Education, all appeals are completed on a case-by-case basis and all decisions are final. Not all appeals will result in additional funding. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/applications-forms/ | Financial Aid Requirements
Where do I Start?
The Free Application for Federal Student Aid (FAFSA) is the first step to determine eligibility for federal and state financial aid programs. You are encouraged to file your FAFSA electronically.
Instructions for filing the FAFSA on the Internet
What is an FSA ID?
The FSA ID is your identifier to let you access your personal information in various U.S. Department of Education systems and serves as your electronic signature. You can apply for your FSA ID online.
When do I Apply for Aid?
The recommended deadline is January 1 to file your FAFSA.
Any verification documents requested by our office should be submitted by May 1. Student applicants meeting this deadline should have their financial aid package prior to the admissions deposit deadline or before summer school begins. Applications or forms filed after these deadlines will continue to be processed on a first-come, first-served basis until funds are exhausted.
Information on Federal Financial Aid Consequences for non-attendance of classes.
New York State Application for the Tuition Assistance Program (TAP)
If you are a New York state resident, you are eligible to file the TAP application if you are applying to a college in New York (designated on your FAFSA). The application link is available after you submit the FAFSA. If you miss the link, you can use the link below.
Excelsior Scholarship
Eligible students can apply for full tuition awards through the Excelsior Scholarship program.
Applying for the Scholarship
To complete the application and review application deadlines please visit the Higher Education Corporation website.
Note: students who have received the Excelsior Scholarship previously only need to complete the TAP application.
Transfer Information:
If you are transferring FROM SUNY Brockport to another college mid-year
If you are transferring TO SUNY Brockport from another college mid-year
High School Graduation Requirement
Proof of graduation from high school is a requirement for all students wishing to receive federal or state financial aid. A final high school transcript showing date of graduation or a copy of a Graduate Equivalency Diploma (GED) must be sent to the Office of Undergraduate Admissions as soon as possible to facilitate the financial aid process.
Financial Aid Adjustments/Appeals (Professional Judgment)
The Financial Aid Office at SUNY Brockport realizes that students and their families experience unforeseen circumstances and/or expenses during an academic year. Appeal forms for changes in family circumstances or reconsideration of dependency status may be found in the Financial Aid Forms Center.
Aid Adjustment Due to Changes in Credits
All original financial aid packages will be based on a student taking 12 credits for undergraduates or 6 credits for graduate students for both the fall and spring semesters. Original billings will reflect aid based on this attendance. On or about August 1 for fall and January 1 for spring, an adjusting mechanism will be initiated. Financial aid packages will be automatically adjusted based on the actual number of credits that a student is registered for on that date. Subsequently, adding or dropping of a course will cause corresponding adjustments in financial aid. Students should attempt to register for all classes when possible before those deadlines so that your financial aid will be accurately reflected. Subsequent adjustments in the number of credits registered for could result in potentially delayed refunds if aid increases or amounts owed if a student reduces the number of credits they are registered for.
Financial aid will continue to be automatically adjusted as you add or drop courses until the financial aid census date (the day after the drop period ends). A final aid adjustment will be made on that date and no further adjustments will be made for the rest of the semester unless the student totally withdraws from all courses or drops a second quarter course.
Additional Resources
The following links have detailed explanations:
- What is an “expected family contribution”?
- Federal aid credit census dates
- Federal Financial Aid consequences for non-attendance of classes
- Financial Aid Glossary
- How and when financial aid will be disbursed
- How SUNY Brockport distributes and packages aid
- How eligibility is determined at SUNY Brockport
- Student Rights and Responsibilities |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/calculator/ | Skip to main content
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scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/directory/ | Ms. Heather M Allen, BS
- Senr Fin Aid Advisor/ Loan Coord
- (585) 395-2501
[email protected]
Office: Rakov Center 114
Ms. Nora Y Bell-Owens, MA
- Associate Director of Financial Aid
- (585) 395-2501
[email protected]
Office: Rakov Center 112
Cassidy Brown
- Financial Aid Advisor
- (585) 395-2501
[email protected]
Office: Rakov Center 115
Mr. Thomas Hickey
- Customer Service Coordinator
- (585) 395-2501
[email protected]
Office: Rakov Center 116
Ms. Emily Hutchison, BS
- Financial Aid Advisor
- (585) 395-2501
[email protected]
Office: Rakov Center 105
Ms. Hillary Kulago, BA
- Assistant Financial Aid Advisor
- (585) 395-2501
[email protected]
Office: Rakov Center 104
Ms. Tonia Risse, BS
- Financial Aid Advisor
- (585) 395-2501
[email protected]
Office: Rakov Center 115
Jennifer Roberts
- Financial Aid Loan Coordinator
- (585) 395-2501
[email protected]
Office: Rakov Center 115
Kimberley Willis, D.M.
- Director of Financial Aid
- (585) 395-2501
[email protected]
Office: Rakov 101 D |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/fafsa-instructions/ | School Codes
FAFSA: 002841
TAP: 0900
What You Need
What you need to complete your 2023-2024 Free Application for Federal Student Aid (FAFSA) starting October 1, 2022 :
- You and your parent (if dependent) should obtain a Federal Student Aid Identification Number (FSA ID) to serve as your electronic signature
- Your social security number
- Your driver’s license number, if you have one.
- Your 2021 W-2 Forms.
- Your 2021 federal income tax return.
- Your current bank statements and records of stocks, bonds, and other investments.
- Your business or farm records, if applicable.
- Your alien registration number, if you are not a U.S. citizen.
-
If you are a dependent student, you will also need:
- Your custodial parent(s) and current spouses’ social security number(s) and date(s) of birth.
- Your custodial parent(s)’ and current spouses’ 2021 federal income tax return, 2021 W-2 Forms, and financial records.
If you would like help filing your FAFSA, please call our office at (585) 395-2501 to set up an appointment.
Helpful Tips
Tip 1
Apply for a Federal Student Aid Identification Number (FSA ID): It is recommended that you and your parent (if dependent) apply for a FSA ID in order to complete requirements online. If you already have a FSA ID but forgot it, visit www.studentaid.gov and follow the instructions to retrieve your FSA ID.
Sign Your Application: It is recommended you sign the FAFSA using your FSA ID. Your FSA ID is an electronic signature which allows you to electronically sign your FAFSA. Otherwise, you must print, sign and mail the signature page. If you are dependent, one parent must sign your FAFSA as well. Your parent can sign either by using his/her own FSA ID or by mailing in a signed signature page.
Tip 2
Print the Pre-Application Worksheet: The FAFSA on the Web Worksheet allows you to read and complete the questions before entering your information on line.
Tip 3
Save Your FAFSA: Save your application often using the “Save” button at the bottom of each screen. If you lose your Internet connection, you can return to the FAFSA you already started. Note: Clicking the “Exit” button will close your application and erase all the information you entered since the last time you saved it.
Tip 4
IRS Data Retrieval: We encourage everyone filing the FAFSA to utilize the IRS Data Retrieval feature by checking ‘yes’ when prompted.
Tip 5
Help: Read the “Help and Hints” box to the right of each screen for additional information to help you answer questions. For questions regarding problems or difficulties, call 1-800-4-FED-AID.
Tip 6
Submit Your Application: Click the “Submit” button located on the very last page of the online FAFSA. You will receive a confirmation number that confirms your FAFSA submission.
Tip 7
Tuition Assistance Program (TAP): Please remember to follow the link on the last page of the online FAFSA to file the electronic TAP application if you are an undergraduate student and a New York State Resident.
What You Can Do With Your FSA ID
- Sign your FAFSA electronically
- Review and if necessary, correct answers on your processed FAFSA
- Conduct electronic entrance and exit loan interviews
- Sign loan promissory notes electronically
- View information about your federal loans and grants
- Reapply for financial aid in the future
- Conduct other online business with the U.S. Department of Education
- Print a copy of your Student Aid Report (SAR)
Remember, if you are a dependent, your parent(s) should also electronically sign your FAFSA with their own FSA ID. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/fafsa-simplification-act/ | What is the FAFSA Simplification Act?
The FAFSA Simplification Act will result in:
- a more streamlined application process
- expanded eligibility for federal financial aid
- reduced barriers for students; and
- a better user-experience for the FAFSA form
Key Changes
1. New Application release date: january 1, 2024
The 2024-2025 FAFSA application will not be available until January 1, 2024. Students and families who file the FAFSA should expect to receive their financial aid packages in April 2024.
2. Expected Family Contribution (EFC) to be replaced with the Student Aid Index (SAI)
Starting with the 2024–25 award year, students and families will see a different measure of their ability to pay for college. The new formula removes the number of family members in college from the calculation and implements separate eligibility criteria for Federal Pell Grants. The new formula gives Financial aid administrators more insight when making determinations for students with especially challenging situations.
3. Expanded Access to Federal Pell Grants
The FAFSA Simplification Act expands the Federal Pell Grant to more students and links eligibility to family size and the federal poverty level. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/financial-literacy/ | EllsWORTH
EllsWORTH is a comprehensive financial literacy program available to our students. It is designed to provide the necessary financial tools to both undergraduates and graduates before, during, and after their education at the University. The various components include workshops, individual financial counseling sessions, college-wide events, online tutorials, and other media.
Our online tutorial courses teach you the basics of personal money management. From budgeting to identity theft, it offers a variety of courses, tools, and resources that will help you now and in the future.
SUNY Smart Track Financial Literacy Tutorials
Additional Resources
- Financial Planning Tips
- How to obtain your free credit report
- Stop by the the Financial Aid Office in the Rakov Center for Printed financial literacy material on display right outside our door. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/forms-center/ | In an effort to make the financial aid process as convenient as possible, we have made many of our forms available online.
Instructions for Completing Federal Verification & Requested Documentation in Brockport Student Forms
- Go to https://brockport.studentforms.com/ (please use Google Chrome as the supported/preferred browser)
-
Login with your SUNY Brockport credentials (NetID and password)
- Unsure of your NetID or password? Please utilize the “NetID Lookup and Password Change System” link on the SUNY Brockport website to change/set your NetID password.
- Create your student user profile (all requested information MUST match exactly how the FAFSA was filled out)
-
Complete requested online financial aid form(s)
- Please note that help text is available to the right of each task. Hold your cursor over the symbol and the help text will appear
- Click Fill out form (or for upload only forms, click “upload”
-
Household Information Form
- Student demographic information is automatically filled in
- Add any person that lives in the household who is supported greater than 50% by your parent(s) if dependent, or by you as the student if independent (Only add individuals who live in your household).
- Click Continue once household information is complete
- Dependent students should request the verification form be sent to the parent for review and e-signature by entering the parent email address.
-
Student Taxes – complete only if you as the student filed taxes
- Choose the option that describes the tax filing status of you as the student. If you filed taxes and choose to use the IRS Data Retrieval tool here and did not select that option when completing the FAFSA, you must login to the FAFSA here and make the change.
- Click continue once this section is complete
-
Parent Taxes – Complete if you are applying for financial aid as a dependent of your parent(s)
-
Choose the option that describes the tax filing status of your parent(s).
- If your parent(s) filed taxes and choose to use the IRS Data Retrieval tool here and did not select that option when completing the FAFSA, you as the student must login to the FAFSA here and make changes.
- Click continue once this section is complete
- Choose the option that describes the tax filing status of your parent(s).
-
Review & Sign
- Review the form and scroll down to the bottom to e-sign.
- You (the student) will e-sign by creating a unique PIN number – please note once created this PIN will be used to e-sign documents in StudentForms
-
Dependent students should request the verification form be sent to the parent for review and e-signature by entering the parent email address.
- Parents of dependent students will need to create their own login and password in order to access and e-sign the form.
-
Once your parent receives the email referenced above, your parent must create an account (all requested information must match exactly how FAFSA was filled out). Parent will create a username and password/pin in order to e-sign the form. Please note that if a parent has more than one student attending SUNY Brockport, the parent will need an account for each student attending.
- Your parent will get another email indicating that their email address must be verified and should follow the steps to do so.
- Your parent will then login to the parent link provided in the email
- After your parent has completed the above steps, log back in to see if further information is needed. Upload any requested documentation to your account.
- Once all tasks are complete you will click Submit
You must click Finish at the end so the information will be submitted for review. This step is very important. If Finish is not selected, your documents will remain pending.
Note: Click arrow in drop down menu to view forms for that aid year.
Forms for 2023-2024:
To view and print these forms, you will need the Adobe Acrobat Reader plug-in, which is a free download, and which you probably already have.
If you need assistance in completing or downloading any of our forms, you may call our office at (585) 395-2501.
Once your documents are complete, please submit them to the Financial Aid Office via:
- Submit using our secure electronic drop box
- USPS Mail -350 New Campus Drive, Brockport, NY 14420
- Fax – (585) 395-5445
Please note that we are currently unable to accept electronic signatures. The document must contain an actual signature of the required individual(s). |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/graduate-grants/ | In order to be considered for grant money awarded by the federal government, you need to complete the FAFSA application each year. If you are interested in reading more information about the FAFSA, such as how to apply and deadlines, please view the Applications and Deadlines page.
Federal TEACH Grant
The Federal TEACH Grant provides up to $4,000 a year to students that are planning on teaching in particular high-need fields. In order for a student to receive this grant, they must agree to complete a service obligation by teaching in one of these fields and at a school that serves low-income students. If the teaching obligation is not completed, then the grant will convert to a Federal Direct Unsubsidized Stafford loan with interest charged from the date the original grant was received.
To qualify for this grant, you must:
- Have scored above the 75th percentile of an academic achievement test (SAT Math or Verbal; ACT Math, Verbal or Composite; or GRE Verbal or Quantitative Reasoning, or the GRE Analytical Writing); OR
- Maintain a 3.25 GPA at Brockport (freshmen must have earned a 3.25 GPA (87.5) in high school and then will have to maintain a 3.25 at Brockport).
For more detailed information, please refer to the Department of Education’s TEACH Grant Fact Sheet. This will provide you with all the terms and conditions of the award, including valuable information for those recipients who are called to active military duty. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/graduate-loans/ | William D. Ford Federal Direct Loan
Unsubsidized Stafford Loans
This federal loan is for matriculated students who are enrolled at least half-time (six credits). It has a low fixed interest rate and repayment begins six months after the student graduates or falls below half-time enrollment. The Federal Unsubsidized Stafford Loan is not need based and interest does accrue during in-school periods. Apply yearly by filing the FAFSA by the University’s suggested deadline to ensure funds for the fall. No separate application is required. Limits exist as to how much Federal Stafford Loan a graduate student can borrow. The limits are annual and aggregate.
Federal Direct Unsubsidized Stafford loans made on or after July 1, 2023 will carry a fixed interest rate of 7.05%. These loans also have an origination fee of 1.057%.
Federal Stafford Loan Annual Limits
Federal Stafford Loan Aggregate Limits
For more information pertaining to the Federal Direct Unsubsidized Stafford loan program, please view the plain language loan disclosure statement.
Important Federal Stafford Loan Websites
It is a requirement for students receiving the Federal Direct Stafford Subsidized or Unsubsidized Loan to sign a MPN. A paper MPN is mailed to students. The quickest and easiest way is to complete the MPN online by using your FSA ID.
Federal Direct Loan Entrance Counseling
Please follow the instructions on the Federal Direct Loan Entrance Counseling page to complete your required entrance counseling session. This session will provide information on the rights and responsibilities of taking out a loan, sample monthly repayment schedules, etc., and will satisfy our requirements for the entrance counseling at SUNY Brockport. As always, if you have any questions, please contact our office.
Please follow the instructions on the Federal Direct Loan Exit Counseling page to complete your required exit counseling session. This session will provide information pertaining to repayment options, loan forgiveness, cancellation, etc., and will satisfy our requirements for the exit counseling at the University. As always, if you have any questions, please contact our office.
National Student Loan Data System (NSLDS)
The National Student Loan Data System receives data from schools and agencies that guaranty loans, the Federal Direct Loan program, the Federal Pell Grant program and other US Department of Education programs. NSLDS provides a centralized, integrated view of Title IV loans and Federal Grant programs which are tracked through their entire cycle, from aid approval through closure. All federal student loans will be submitted by the University to NSLDS and will be accessible by authorized agencies, lenders, and institutions. Note: To use the NSLDS Student Access Website, you will need to provide your FSA ID.
Federal Grad PLUS Loan
Federal PLUS loans are available to graduate students who wish to obtain a loan to assist with the cost of education. The loan approval is based on the borrower’s credit history. This loan has a fixed interest rate and repayment begins 60 days after the last disbursement date. Payment of this loan may be deferred by calling the servicer of the loan. Please note that PLUS loan applicants who are determined to have an adverse credit history, but who qualify for the loan by documenting extenuating circumstances or by obtaining an endorser will be required to complete a loan counseling tutorial on the US Department of Education’s website.
Alternative Loans
Alternative loans are private loans through various lenders to assist with the cost of education. These loans are not guaranteed student loans and are generally based on income and credit history. Most students would be required to have a cosigner to obtain one of these private loans. Individuals may only apply for up to the cost of education minus any financial aid received. Please review the borrower benefits, loan fees, interest rates, and repayment terms when comparing different loans. This information should be available on the web sites of the lenders. Once you have been approved for a loan, all required documents have been completed with the lender including the self certification form, and the certification request has been received by the Financial Aid Office, it may take up to 10-14 business days to process.
In an effort to raise awareness of money management and budgeting, SUNY Brockport requires for all alternative loan borrowers to complete the Foundations of Money Course at the SUNY Smart Track Literacy website. Your account will be updated within two business days of the course being completed.
If you are experiencing problems with the Financial Avenue website, a customer service representative at Inceptia will be able to assist you at [email protected] or (888) 454-4668.
If you have any other questions pertaining to your alternative loan, please contact the Financial Aid Office at (585) 395-2501.
Please note that SUNY Brockport does not participate in any Preferred Lender Arrangement or use a Preferred Lender List. View our Student Loan Practices Code of Conduct.
The Ombudsman Group
If you are in dispute about your federal student loan and cannot resolve it through normal methods, the Federal Student Aid (FSA) Ombudsman Group contact information is listed below:
FSA Student Loan Ombudsman Group
Phone: (877) 557-2575
Fax: (202) 275-0549
Mail:
U.S. Department of Education
FSA Ombudsman Group
830 First Street, N.E.
Mail Stop 5144
Washington, DC 20202-5144 |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/higher-education-emegency-grant-student-aid-funds/ | The Federal Government established the Higher Education Emergency Relief Fund (HEERF) under the Coronavirus Aid, Relief, and Economic Stability Act (CARES) on March 27, 2020 a portion of which, Student Aid Funds, is to be used to provide emergency assistance to students. Supplemental funds were later authorized through the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA)/(HEERF II) and the American Rescue Plan (ARP)/(HEERF III) to continue support for institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.
SUNY Brockport has been allocated HEERF Student Aid Funds to provide emergency grants to students experiencing financial hardship specifically due to the COVID-19 pandemic for expenses related to any component of the student’s cost of attendance and/or for emergency costs that arise due to coronavirus.
As a recipient of HEERF Student Aid Funds, SUNY Brockport is required by the federal Education Department (ED) to report the following elements on a quarterly basis
- An acknowledgement that the certification agreement was signed and returned to the federal Education Department (ED) and the assurance that the institution has used, or intends to use, all of the Student Aid Funds to provide emergency grants to students.
- The total amount of HEERF Funds that the institution will receive or has received.
- The total amount of emergency grants distributed to students.
- The estimated total number of students eligible to receive an emergency grant.
- The total number of students who received an emergency grant.
- The method the institution used to determine which students will receive emergency grants and how much funding they will receive. [Awarding Methodology]
- Any instructions, directions, or guidance provided by the institution to students concerning the emergency grants.
The above reporting elements are included within following links and/or as part of the Federal Disclosure Reporting Chart below:
HEERF III (ARP) Student Emergency Grant
HEERF II (CRRSAA) Student Emergency Grant
HEERF I (CARES) Student Emergency Grant
Federal Disclosure Reporting Chart
Below is the combined quarterly reporting summary for the HEERF Student Aid Funds made available through CARES, CRRSAA, and the ARP satisfying the required reporting elements numbers 2, 3, and 5 listed above:
Student Aid Funds Required Federal Disclosures
¹The reported disbursements may include redistributions of unclaimed emergency grants previously reported.
2 This reported disbursement also includes grants paid to students from HEERF Institutional Funding.
Click the HEERF I, II, and III links for the following required reporting elements listed above: (1) the acknowledgement that the institution signed and returned to the Department the Certification and Agreement; (4) the estimated total number of students at the institution that are eligible to receive emergency grants; (6) Awarding Methodology; and (7) any instructions, directions, or guidance provided by the institution to students concerning the emergency grants.
HEERF Institutional Funds
Below is the required quarterly reporting for HEERF Institutional Funds made available through CARES, CRRSAA, and the ARP:
09/30/2020 Quarterly HEERF Institutional Report (pdf)
12/31/2020 Quarterly HEERF Institutional Report (pdf)
03/31/2021 Quarterly HEERF Institutional Report (pdf)
06/30/2021 Quarterly HEERF Institutional Report (pdf)
09/30/2021 Quarterly HEERF Institutional Report (pdf)
12/31/2021 Quarterly HEERF Institutional Report (pdf)
03/31/2022 Quarterly HEERF Institutional Report (pdf)
Quarterly Budget and Expenditure Reporting for all HEERF I, II and III Grant Funds
Below is the required and final quarterly reporting for HEERF Student and Institutional Funds made available through CARES, CRRSAA, and the ARP:
06/30/2022 Quarterly HEERF Student and Institutional Report (pdf)
For Additional Information
For more information, contact the Financial Aid Office at SUNY Brockport at (585) 395-2501. You may also email the office at [email protected]. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/higher-education-emergency-grant-one/ | The federal Coronavirus Aid, Relief, and Economic Security (CARES) Act authorizes colleges to award emergency grants to students for their expenses related to the disruption of campus operations due to COVID-19. Related expenses such as food, housing, course materials, technology, health care, transportation, and child-care expenses are considered.
SUNY Brockport has received or will receive $3,875,074 from the Department of Education pursuant to the Certification and Agreement [for] Emergency Financial Aid Grants to Students
SUNY Brockport has created the Ellsworth CARES Fund to support students during the COVID-19 pandemic. All requests will be considered; however funding constraints may limit the number and size of awards. Priority will be given to high-need students with limited available resources.
Student Eligibility
Eligible students include those who are enrolled in credit-bearing courses at SUNY Brockport during the award period, have filed a 2019/20 or 2020/21 FAFSA and submitted all required verification documents, are meeting Satisfactory Academic Progress, and are deemed to be eligible for federal student aid. Students who have not previously completed a FAFSA are encouraged to file both award year FAFSA applications immediately.
Allowable Costs Include:
- Food
- Housing
- Utilities
- Course Materials
- Technology
- Health Care
- Child Care
- Transportation
Award Range
Based upon the student’s request for funding, the University will make an initial award equal to the student’s requested amount up to $1200 for PELL eligible students and up to $600 for non-PELL eligible students. After the priority deadline, available funding will be reviewed and additional supplemental awards may be made up to the student’s full request.
Under Section 18004(a)(1) of the CARES Act, students received awards ranging from $100 to $1,200. The maximum award per student across all application periods is $6,195.
Guidelines for Awards
The application for awards will begin with the Spring 2020 semester. Priority will be given to those PELL-eligible students that complete the ELLSWORTH CARES Fund Application by June 19, 2020. The next priority of students to receive funding will be non-PELL eligible students and graduate students. All requests will be considered; however, funding constraints may limit the number and size of awards. Applications will be processed in the order in which they were received.
Award Periods may include:
- Spring 2020
- Summer 2020
- Fall 2020
- Spring 2021
Application Process
***The deadline to complete the CARES Act Application has passed and the awarding process for disbursing the remaining CARES Act funding has been revised. (see December 4 amendment below)***
Students in need will make their requests by completing the ELLSWORTH CARES Fund Application. Please note you cannot access the application using Internet Explorer.
The University will review all requests and provide initial awards on a weekly basis. Awards will be posted on and paid through the student’s account. Award amounts will be unaffected by any outstanding charges. That is, 100 percent of all Ellsworth CARES Fund awards will go directly to the student. If unallocated funds exist at the end of an application period, the University will develop a methodology to equitably distribute the remaining funds to students.
Please note: Financial Aid reserves the right to request additional information, receipts and documentation.
Acknowledgment of the CARES Act
SUNY Brockport acknowledges the President of the institution has signed and returned to the Department the Certification and Agreement and the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students
As of September 30, 2020, SUNY Brockport has distributed $2,107,908 in CARES Act funding to students under Section 18004(a)(1) of the CARES Act
SUNY Brockport has determined approximately 6017 students at the institution are eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. Please see “Student Eligibility” above for the definition of an eligible student.
As of September 30, 2020, a total of 2688 students have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.
**Due to additional CARES Act funding remaining, SUNY Brockport amended its CARES Act Funding Plan on October 22, 2020. We amended the maximum amount of funding awarded to Priority 1 students to $1700 and Priority 2 students to $1200. These amendments are effective June 1, 2020. The new award amounts would go to students that originally requested and certified for these amounts or higher or completed a new application indicating a higher amount of eligible expenses.
CARES Act Emergency Grants to Students Quarterly Report
As of December 4, 2020, SUNY Brockport amended the CARES Act funding plan. This amendment is due to having remaining CARES Act funds of $761,817. The campus has decided to distribute the remaining funds equitably by awarding a base grant to Pell eligible students who attended the Spring 2020 semester and who have not received a previous CARES Act award. The amount of the base grant will be posted once the amount has been determined.
SUNY Brockport will communicate eligibility for the remaining CARES Act funding by sending an email to those Pell eligible students the campus has deemed eligible for the base grant.
Cares Act Revision History
CARES ACT Plan created: April 30, 2020
1st Plan Revision: October 16, 2020
2nd Plan Revision: October 22, 2020
3rd Plan Revision: December 4, 2020
For Additional Information
For more information, contact the Financial Aid Office at SUNY Brockport at (585) 395-2501. You may also email the office at [email protected]. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/higher-education-emergency-grant-three/ | SUNY Brockport received Student Aid funding under section 2003(7) of the ARP. This program, with some changes, provides supplementalStudent Aid funds to the CARES Act section 18004(a)(1) program. SUNY Brockport signed and returned to the Education Department a Certification and Agreement as required under the CARES Act section 18004(a)(1) program. We acknowledge that by drawing down the ARP Student Aid funds, our institution agrees to be bound by the conditions set forth in the ARP Supplemental Agreement including using 100 percent of these Student Aid funds to provide emergency aid grants to students.
SUNY Brockport will receive $10,901,269 through the Higher Education Emergency Relief Fund III (HEERF III) to be disbursed in the form of emergency grants to students. These funds are provided as an emergency grant for expenses related to any component of your cost of attendance or for emergency costs that arise due to Coronavirus. Eligible expenses include tuition, food, housing, health care (including mental health), or childcare. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/higher-education-emergency-grant-two/ | SUNY Brockport received Student Aid funding under the CRRSAA section 314(a)(1) program. This program, with some changes, provides supplemental Student Aid funds to the CARES Act section 18004(a)(1) program. SUNY Brockport signed and returned to the Education Department a Certification and Agreement as required under the CARES Act section 18004(a)(1) program. We acknowledge that by drawing down the CRRSAA Student Aid funds, our institution agrees to be bound by the conditions set forth in the CRRSAA Supplemental Agreement including using 100 percent of these Student Aid funds to provide emergency aid grants to students.
SUNY Brockport **has received $3,875,074 from the Department of Education in Higher Education Emergency Relief Funds (HEERF II). These funds are provided as an emergency grant for expenses related to any component of your cost of attendance or for emergency costs that arise due to Coronavirus. Eligible expenses include tuition, food, housing, health care (including mental health), or childcare. **
**SUNY Brockport had determined that there are 3,368 students eligible for HEERF II Emergency funds.
To be eligible a student must be eligible for federal Title IV financial aid as demonstrated by having a completed FAFSA with a valid EFC for 2020-21. Verification requirements must also have been met. Students must fall within Pell eligible Expected Family Contribution (EFC) ranges (EFC less than or equal to $5,711).
Award amounts were determined using a template provided by SUNY Administration. Three percent of HEERF II funds were set aside for extended EFC ranges. Grants were sent to 3,368 students in the form of a paper check or direct deposit.
The University began disbursing the HEERF II funds on Thursday, April 29, 2021 to eligible students. There is no application process to receive these funds. If you do not have direct deposit, we strongly encourage you to do so. Paper checks will take longer to process and mail.
Please note: It is the student’s responsibility to notify the Financial Aid Office immediately if you did not incur expenses that meet or exceed the amount of their emergency grant issued.
It is the student’s responsibility to notify the Financial Aid Office immediately if you did not incur expenses that meet or exceed the amount of their emergency grant issued.
HEERF II student aid funds will not need to be repaid.
HEERF II student aid funds will not impact your current or future financial aid.
Grant recipients and award amounts were determined based on CRRSSA requirements and methodology created by SUNY Administration. The template included EFC cell ranges and enrollment statuses. The award amounts ranged from $100-$1,610 depending on the student’s EFC range and enrollment status.
3% of CRRSAA funding was also awarded to students with EFCs ranging from 5712 – 9914.
The University began disbursing the HEERF II funds on Thursday, April 29, 2021 to eligible students. Grants were sent to 3,368 students in the form of a paper check or direct deposit. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/higher-education-opportunity-act/ | Higher Education Opportunity Act (HEOA) for Veterans Returning from Active Duty
The primary contact will likely occur with returning veterans in the offices of Undergraduate Admissions, Graduate Studies, Academic Advisement, or Veteran Affairs Office.
Students who had deferred admission and have exceeded one year without attending will be reviewed on a case by case basis. Those students who have served in the uniformed services will have the new HEOA regulations applied to them.
Students, who were granted a Leave of Absence and have exceeded the approved leave time frame, will need to complete an appeal from when they return. Students will be reviewed on a case by case basis. HEOA guidelines will be applied to students returning after serving in the uniformed services. If the department is unable to comply due to their accreditation, alternatives will be offered on a case by case basis.
The Veterans Affairs Office will
- Ask student if they have attended/ applied previously when meeting prospective veterans
- Add questions regarding past enrollment and application on their new student survey
- Past enrollment/applications will be checked at the time of certification
- Notify appropriate office when a student contacts them that may qualify under the HEOA regulation
Case by case reviews will be done by committee to be made up of representatives from the Veterans Affairs Office/Financial Aid Office, Graduate Studies, Undergraduate Admissions, Student Accounts and Academic Advisement offices.
The Veterans Affairs Office/Financial Aid Office will keep a record of the veterans who have been reviewed by the committee to ensure their Veterans Affairs benefits and Financial Aid cover the veterans’ current charges for tuition and fees.
In cases where the students Veterans Affairs benefits do not cover the current tuition and fees. The Office of Student Accounts will reset to the value they were when the student left the University. This reset will occur for the duration of one year per HEOA. The Office of Student Accounts will be notified by the Financial Aid Office/Veterans Affairs Office when this situation is required. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/how-to/ | The following webpages and information provide information on how to complete important tasks related to financial aid.
How To…
Complete a Free Application for Federal Student Aid (FAFSA) and Create an FSA ID
View Outstanding Financial Aid Requirements
- Access Web Banner
- Enter your User ID (your complete Social Security Number or Banner ID)
- Enter your PIN. Click the “Login” button. Change your PIN if you are required to do so.
- Click on: “Financial Aid,” then “My Overall Status of Financial Aid”
- Click the drop down box and select “2020-21 Aid Year,” then submit
- Click “Unsatisfied Student Requirements”
Accept and/or Decline Offered Financial Aid Awards
Complete Federal Direct Stafford Loan Entrance Counseling
Stafford Loan Entrance Counseling
Apply for a Federal Parent PLUS Loan
Apply for a Federal Graduate PLUS Loan
Apply for New York State Tuition Assistance Program (TAP)
New York State Aid (TAP and SUNY Tuition Credit) is applied for with the NYS Student Aid Payment Application. This application can be completed directly after completing the FAFSA, through the FAFSA submission confirmation page. If you did not complete this application directly after the FAFSA, you can access the application at the link below.
Please note that the NYS Student Aid Payment Application is an annual application and must be completed every year.
Apply for the Excelsior Scholarship Program
The Excelsior Scholarship Program application can be reached using the link below. Please note that in order to receive the Excelsior Scholarship, students must complete the NYS Student Aid Payment Application annually.
I do not qualify for either of the programs above. Are there other forms of State Aid I could be eligible for?
If you do not qualify for State Aid under its standard eligibility requirements, you may be eligible under Senator José Peralta’s New York State DREAM Act.
Complete a FERPA form
In compliance with the Federal Family Education Rights and Privacy Act of 1974 (FERPA), SUNY Brockport is prohibited from providing certain information from your student records to a third party, such as information pertaining to grades, billing and payment, tuition and fee assessment, and financial aid (including scholarships, grants, work-study, or loan amounts). If a student would like to give permission to a third party, including their parent(s) and/or step-parent(s), their spouse, or a sponsor, they can now fill out a form online to give permission. They may do so by following these instructions:
- Log onto Web Banner
- Go to Student Services
- Go to Student Records
- Complete the Consent to Release Student Information at the bottom of the list
Affirm Enrollment & Accept Financial Responsibility
Accept Financial Responsibility
Authorize Federal Title IV Aid for Non-institutional Expenses
Authorize Federal Title IV Aid |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/indigenous-student-resources/ | Native American SUNY: Western Consortium
The Native American SUNY: Western Consortium is supported by the State University of New York (SUNY) to provide assistance to students in Haudenosaunee or Six Nations communities in western and central New York State. Their office is located on SUNY Fredonia campus.
There are many local and regional, public and private funding sources that students can consult. For a comprehensive listing of sources, please visit the State University of New York Native American Western Consortium.
Contact Info & Location
G108 Williams Center
Fredonia, NY 14063
Phone: 716.673.3170 or 1.800.851.5020
New York State Aid
- NYSED: New York State Indian Aid (NYSIA) Program - https://www.nysed.gov/indigenous-education/new-york-state-indian-aid-program-information
- SUNY: Graduate Diversity Fellowship Program - https://www2.brockport.edu/graduate/financing/fellowships/
Federal Aid
- S. Department of Interior - Bureau of Indian Education (BIE): https://www.bie.edu/landing-page/scholarships-internships |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/non-attendance-consequences/ | Non-Attendance Consequences
For courses that you failed to attend and did not drop, you are responsible for your tuition and fees which are unable to be covered by financial aid due to non-attendance of classes.
Per federal regulations, you establish eligibility for federal financial aid only if you attend your classes or login to online courses. Any non-presence in a class will be documented by the instructor. This will be done at the end of the late add period for a regular fall/spring semester (shorter time frames apply for mini-terms like WinterSession and summer). All courses must be verified.
Please Note: This also applies to online classes, thesis/dissertation hours, labs, study abroad, and internships.
- Processing of federal aid is affected by non-attendance in the following ways:
- Disbursement of federal aid will not be held while the University confirms that you have attended class.
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At the end of the late add period, instructors will document cases where students have never attended a class.
Immediately following the end of the late drop period, Financial Aid will “lock in” your enrollment based on your class schedule as of the end of that day-and only for those courses where attendance has been verified. These are the credit hours that will be used to determine your final federal aid eligibility for the term. Any previously disbursed aid may have to be adjusted, which may result in reduced aid amounts and/or repayment to your student account. Please visit the Academic Calendar to confirm the dates for each term.
Eligible Aid for Non-Attendance Consequences
Financial Aid consequences only relate to Federal Title IV aid. Below is a comprehensive list of applicable aid.
- Federal Pell Grant
- Iraq and Afghanistan Service Grant
- Supplemental Educational Opportunity Grant (SEOG)
- Work-Study
- Federal Direct Loans
- Federal Perkins Loan
- Direct PLUS Loans
Institutional awards (extraordinary scholarships and state grants including TAP) are not affected by the following consequences. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/other-resources/ | Student Aid
This website was built by the U.S. Department of Education in collaboration with students. This site is intended to be the go-to source for information and resources about planning, preparing, and paying for post-secondary education
FAFSA4caster
Estimate your Expected Family Contribution by using the FAFSA4caster.
General Federal Income Tax Information
Refer to the FAFSA instructions for detailed instructions on filling out the FAFSA form or the Internal Revenue Service (IRS) for complete information regarding filing your tax returns. If you have trouble accessing any of our online forms, you may contact our office for assistance at (585) 395-2501.
Get information on the IRS Data Retrieval Process
Additional Resources
- BPT Basic Needs - Information provides students with the important resources for day-to-day needs such as food and emergency housing
- Common FAFSA Errors & Federal Income Tax Tips
- Web Resources - Important Web Sites for Financial Aid.
- Financial Aid Glossary - Important vocabulary used in Financial Aid.
- Financial Aid Acronyms - Financial Aid Terms, Abbreviations and Acronyms.
- Early Awareness - Planning for College Costs - Information on New York State’s 529 College Saving Program.
- Consumer Financial Protection Bureau - Get help to make informed financial decisions about how to pay for college. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/special-and-unusual-circumstance/ | The Financial Aid Office at SUNY Brockport realizes that students and their families experience unforeseen circumstances and/or expenses during an academic year. A financial aid appeal is a way for a student and their family to communicate with the Financial Aid Office about changes and circumstances that could not be reflected or explained on the FAFSA.
Special Circumstances are defined as changes in a student and/or parent’s financial circumstances.
Unusual Circumstances are defined as changes in a student’s dependency status.
Downloadable appeal forms can be found in our Financial Aid Forms Center , towards the bottom of the page. Please download and complete the form that corresponds with the financial aid year you are wishing to submit an appeal for.
Examples of Special Circumstances:
- Significant/unexpected changes in family income (student and/or parent) due to loss of job, child support loss/reduction
- Change in martial status (separated, divorced, widowed) after the FAFSA was filed
- Unreimbursed medical expenses
- Additional private educational expenses
- Other special circumstances outside of the student’s control
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Cost of attendance budget increases (*This appeal is intended to increase a student’s overall cost of attendance so that the student may obtain additional loan funding, this appeal does not result in non-loan funding*)
- Additional required fees and/or educational expenses during the enrollment period
- Additional transportation expenses
- Additional meals/housing expenses (only medical related food expenses will be considered)
- Additional personal/family care expenses
- Additional or unexpected medical expenses
- Other reasonable, education-related expenses reviewed and approved by the Financial Aid Office
Unusual Circumstances and Dependency Status:
All applicants for federal financial aid are considered either “dependent” or “independent” based on criteria set by the Department of Education . However, dependent students could be considered independent by the Financial Aid Office if there are unusual circumstances.
Unusual circumstances exist when there is an involuntary dissolution of a relationship between the student and their parent(s).
Examples of Unusual Circumstances can include:
- Parental abuse or abandonment where the parent(s) cannot be located or shouldn’t be contacted.
Examples that are NOT considered Unusual Circumstances include:
- The student is self-supporting and/or reside separately from parent(s)
- The student and parent(s) are not on speaking terms
- The parent(s) does not claim the student as a dependent for income tax purposes
- Parent(s) refusal to contribute to students’ education
Students who have questions regarding a Special or Unusual Circumstance are encouraged to call the Financial Aid Office at 585-395-2501, to speak with a member of our staff about possible appeal options based on their situation.
All decisions regarding appeal requests are at the discretion of SUNY Brockport financial aid staff and cannot be appealed. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/student-aid-report/ | 30-Day Report – June 12, 2020:
- As of June 12, 2020, SUNY Brockport has distributed a total of $0 in CARES Act funding to students under Section 18004(a)(1) of the CARES Act. The total number of students who have received a CARES ACT Emergency Financial Aid Grant as of June 12, 2020 is zero.
45-Day Report – July 27, 2020:
- As of July 27, 2020, SUNY Brockport has distributed a total of $1,506,614 in CARES Act funding to students under Section 18004(a)(1) of the CARES Act. The total number of students who have received a CARES Act Emergency Financial Aid Grant as of July 27, 2020 is 1761.
Quarterly Report - September 30, 2020:
- As of September 30, 2020, SUNY Brockport has distributed $2,107,908 in Cares Act funding to students under Section 18004(a)(1) of the CARES Act. The total number of students who have received a CARES Act Emergency Financial Aid Grant as of September 30, 2020 is 2688.
From July 27, 2020 (our last reporting date), to September 30, 2020, 927 students have received CARES Act Emergency Financial Aid Grants totaling $601,294.
Quarterly Report – December 31, 2020
- As of December 31, 2020, SUNY Brockport has distributed $3,824,222 in Cares Act funding to students under Section 18004(a)(1) of the CARES Act. The total number of students who have received a CARES Act Emergency Financial Aid Grant as of December 31, 2020 is 3704 .
From September 30, 2020 (our last reporting date), to December 31, 2020, 1016 students have received CARES Act Emergency Financial Aid Grants totaling $1,716,314.
Quarterly Report – March 31, 2021
- As of March 31, 2021, SUNY Brockport has distributed $3,870,024 in Cares Act funding to students under Section 18004(a)(1) of the CARES Act. The total number of students who have received a CARES Act Emergency Financial Aid Grant as of March 31, 2021 is 3697.
From December 31, 2020 (our last reporting date), to March 31, 2021, the unduplicated number of students that received a CARES Act Emergency Financial Aid Grants has decreased as SUNY Brockport cancelled unclaimed refund checks and redistributed the funds. The total amount awarded from December 31, 2020 to March 31, 2021 is $45,802.
Quarterly Report – June 30, 2021
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As of June 30, 2021, SUNY Brockport has distributed $3,875,074 in Cares Act funding to students under Section 18004(a)(1) of the CARES Act. The total number of students who have received a CARES Act Emergency Financial Aid Grant as of June 30, 2021 is 3701.
From March 31, 2021 (our last reporting date), to June 30 2021, the unduplicated number of students that received a CARES Act Emergency Financial Aid Grants is 4. The total amount awarded from March 31, 2020 to June 30, 2021 is $5,050.
The reported disbursements may include redistributions of unclaimed emergency grants previously reported. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/student-loan-practices-code-of-conduct/ | SUNY Brockport works diligently to ensure that its officers, employees and agents avoid conflicts of interest in connection with their responsibilities relating to providing and administering student loans for our students.
In accordance with state and federal law, you should be aware that the following activities are prohibited. Some of these prohibitions involve technical definitions which can be found by referring to the applicable state and federal law. If you wish to obtain this information, please contact SUNY Brockport Financial Aid Office.
- SUNY Brockport, State University of New York, does not enter into any revenue-sharing arrangement with any lender.
- No officer, employee or agent of SUNY Brockport, State University of New York, who is employed in the Financial Aid Office or who otherwise has responsibilities with respect to education loans, will solicit or accept any gift or other thing of value from a lender, guarantor, or servicer of education loans. Note that certain items provided or contributed by lenders are not considered gifts, such as training materials, philanthropic contributions unrelated to education loans, and entrance and exit counseling services.
- No officer, employee or agent of SUNY Brockport, State University of New York, who is employed in the Financial Aid Office or who otherwise has responsibilities with respect to education loans, will accept from any lender or affiliate of any lender, any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.
- SUNY Brockport, State University of New York, will not, for any first-time non-federal loan borrowers, assign, through award packaging or other methods, the borrower’s loan to a particular lender or refuse to certify, or delay certification of, any loan based on the borrower’s selection of a particular lender.
- SUNY Brockport, State University of New York, will not request or accept from any lender, any offer of funds to be used for private education loans, including funds for an opportunity pool loan, to students in exchange for the campus providing concessions or promises regarding providing the lender with a specified number of loans made, insured, or guaranteed, a specified loan volume, or a preferred lender arrangement for such loans.
- SUNY Brockport, State University of New York, does not request or accept from any lender any assistance with call center staffing or financial aid office staffing.
- No officer, employee or agent of SUNY Brockport, State University of New York, who is employed in the Financial Aid Office or who otherwise has responsibilities with respect to education loans or other student financial aid and who serves on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors, will receive anything of value from the lender, guarantor, or group of lenders or guarantors for such service. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/student-rights-responsibilities/ | Education after high school costs you time, money and effort. It is a big investment and you should carefully evaluate the school(s) you are considering. To help you make an educated choice, you should have information on the school’s academic programs, facilities, cost of education, refund policy and financial aid programs.
Student Rights
You Have the Right to Ask a School:
- The names of its accrediting and licensing organizations. You also have the right to ask for a copy of the documents describing the institution’s accreditation or licensing.
- About its programs, its instructional, laboratory and other physical facilities, and its faculty.
- About its completion and transfer-out rates.
- If the school advertises its job placement rates as a means of attracting students and what information it has to back up its claims.
- What the cost of attending is, what it is composed of and what the policy is on refunds to students who drop out.
- What financial assistance is available, including information on all federal, state, local, private and institutional financial aid programs.
- Who its financial aid personnel are, where they are located, how to contact them for information, and what the counseling procedures are.
- What the procedures and deadlines are for submitting applications for each available financial aid program.
- How it selects financial aid recipients.
- How it determines your financial need. This process includes how costs for tuition and fees, room and board, travel, books and supplies, and personal and miscellaneous expenses are considered in your cost of education. It also includes the resources considered in calculating your need (such as parental contribution, other financial aid, assets, etc.).
- How much of your financial need, as determined by the school, has been met.
- How and when you will receive your financial aid.
- To explain each type and amount of assistance in your financial aid package.
- What the interest rate is on any student loan you have, the total amount you must repay, the length of time you have to repay, when you must start repaying, and what cancellation or deferment (postponement) provisions apply.
- If you are offered a Federal College Work-Study job - what kind of job it is, what hours you must work, what your duties will be, what the rate of pay will be, and how and when you will be paid
- About its loan default rates.
- For a copy of its campus security report.
- How the school determines whether you are making satisfactory academic progress, and what happens if you are not.
- To reconsider your aid package if you believe a mistake has been made, or if your enrollment or financial circumstances have changed.
- What special facilities and services are available to the disabled.
Note: All of SUNY Brockport’s student consumer disclosure items may be found on the SUNY Brockport website.
Student Responsibilities
It Is Your Responsibility To:
- Review and consider all information about a school’s program before you enroll.
- Pay special attention to your application for student financial aid, complete it accurately, and submit it on time to the right place. Errors can delay or prevent your receiving aid.
- Know all the deadlines for applying or reapplying for aid, and meet them.
- Provide all documentation, corrections, and/or new information requested by either the financial aid office or the agency to which you submitted your application.
- Notify your school of any information that has changed since you applied for financial aid.
- Read, understand, and keep copies of all forms you are asked to sign.
- Be aware of and meet any of the terms of an award that you may accept, including maintaining Satisfactory Academic Progress.
- Repay any student loans you have. When you sign a promissory note, you are agreeing to repay your loan.
- Conduct an entrance counseling: Annual Student Loan, Acknowledgment, and an exit interview at your school if you have a Federal Nursing Loan, Federal Stafford Loan (subsidized or unsubsidized), Federal PLUS or Parent’s Loan, or any type of federal loan.
- Notify your school of a change in your name, address or attendance status (half-time, three-quarter time, or full-time). If you have a loan, you must also notify your lender of these changes.
- Satisfactorily perform the work agreed upon in a Federal College Work-Study job, if you have one.
- Understand your school’s refund policy. If you drop out of school within a short time after you start, you may be able to get a part of your education expenses returned to you. But after a certain date, you will not get any money back. Check with your school to find out what expenses you may have to pay if you drop out. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/transfer-to-brockport/ | Are You Transferring to Brockport from Another School?
If you are transferring between colleges and want to know what to do about your financial aid, follow the appropriate steps below for the types of aid you may be receiving. Please complete these steps as soon as possible to avoid any delay in the processing of your aid.
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For ALL federal Title IV aid, including Federal Pell, Federal Campus-Based Aid (Federal Supplemental Educational Opportunity Grant [SEOG] and Federal College Work-Study), Federal TEACH and Federal Student Loans:
- You must add Brockport as a school of record on your FAFSA. Our school code is 002841. You may list it on your original FAFSA if the FAFSA is already filed. You may add it electronically using your Federal Student Aid Identification (FSA ID) from the federal government.
- The National Student Loan Data System will be used to verify aid received at prior institutions, which can be accessed here (you will need your FSA ID and password).
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For Federal Student Loans (Direct Federal Stafford, Subsidized and Unsubsidized, and Federal PLUS):
- Provide written documentation to your old school to decline the loan or to cancel any remaining disbursements for this academic year.
- Your maximum loan eligibility will automatically appear on your award notice from Brockport. No separate application is required. Double check the amount to make sure you have not exceeded your annual loan limits.
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For TAP:
- You may list SUNY Brockport on your original TAP application or if already filed, you may file a TAP change to notify HESC of your change of schools ― go to the HESC website to make the change.
- For Federal Campus-Based Programs (Federal Supplemental Educational Opportunity Grant [SEOG] and Federal College Work-Study), SUNY Brockport will determine your eligibility for these programs once your FAFSA record is received. Your eligibility will appear on your SUNY Brockport award notice. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/transferring-from-brockport/ | Are You Transferring From SUNY Brockport?
If you are transferring from SUNY Brockport mid-year and want to know what to do about your financial aid, follow the steps below appropriate for the type of aid you are currently receiving in your financial aid package:
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For ALL federal Title IV aid, including Federal Pell, Federal Campus-Based Aid (Federal Supplemental Educational Opportunity Grant {SEOG} and Federal College Work-Study), Federal TEACH and Federal Student Loans:
- You must add the school you are transferring to as a school of record on your FAFSA. You may do this electronically using your Federal Student Aid Identification Number (FSA ID).
- The National Student Loan Data System should be used to verify aid received at prior institutions, which can be accessed online. Login in with your FSA ID.
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Specific to Federal Student Loans (Federal Direct Stafford, Subsidized and Unsubsidized, and Federal PLUS):
- Provide written documentation to SUNY Brockport to cancel any remaining disbursements.
- Contact the school you are transferring to in order to determine additional paperwork required. A separate loan application may be required. Double check the amount to make sure you have not exceeded your annual loan limits using the National Student Loan Data System (NSLDS).
- Complete Exit Counseling for SUNY Brockport. You may do this electronically using your FSA ID here.
- Complete Perkins Exit Counseling, if needed. This can be completed online
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For TAP:
- File a TAP change to notify HESC of your change of schools ― go to the HESC website to make the change.
- For Federal Campus-Based Programs (Federal Supplemental Educational Opportunity Grant {SEOG} and Federal College Work-Study), contact the school you are transferring to regarding any additional requirements. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/undergraduate-grants/ | In order to be considered for grant money awarded by the federal government, you need to complete the Free Application For Federal Student Aid (FAFSA) application each year. If you are interested in finding out more information about the FAFSA, including how to apply and deadlines, please view the Applications and Deadlines page.
Federal Grants
Federal Pell Grant
The Federal Pell grant is the foundation of Federal Student Aid. It is awarded to eligible undergraduate students working toward their first bachelors degree. Student eligibility is based on the Expected Family Contribution (EFC), calculated from information provided on the FAFSA. Students with lower EFC have greater financial need, making them eligible for larger Federal Pell Grants. As a students’ EFC increases, there is less financial need, and the award amount of the Federal Pell Grant decreases. The amount of the Federal Pell Grant may be prorated based on a students’ enrollment status (full-time, part-time, full academic year attendance or less). Unlike many other types of aid, students who are enrolled less than half-time may be eligible to receive a Federal Pell Grant. The maximum Federal Pell Grant award amount is $6,495 for the 2021-2022 aid year..
In some cases, where a student may have received a Federal Pell grant at multiple schools over the past few years, SUNY Brockport may be required to verify that this Unusual Enrollment History (UEH) is valid and that the student is entitled to additional grant funds. A review of transcripts from prior schools is required to determine that actual academic credit(s) were received at the schools. In cases where it was not, the student could become ineligible for further funding. Students selected for review will be contacted by the Financial Aid Office if there is a UEH problem. Students wishing to appeal a loss of funding should address a letter of explanation to the Financial Aid Office.
Federal Supplemental Educational Opportunity Grant (FSEOG)
This campus based award program is awarded to students with exceptional financial need. Priority is given to those students with a Federal Pell Grant. Unlike Federal Pell Grants, the amount of FSEOG that a student can receive depends not only on their financial need but, also, on the amount of other aid they receive and the availability of funds at the institution. FSEOG award amounts can range from $100 to $4,000. You can apply for the FSEOG by filing your FAFSA.
Federal TEACH Grant
The Federal TEACH Grant provides up to $4,000 a year to students that are planning on teaching in particular high-need fields. In order for a student to receive this grant, they must agree to complete a service obligation by teaching in one of these fields and at a school that serves low-income students. If the teaching obligation is not completed, then the grant will convert to a Federal Direct Unsubsidized Stafford loan with interest charged from the date the original grant was received.
To qualify for this grant, you must:
- Have scored above the 75th percentile of an academic achievement test (SAT Math or Verbal; ACT Math, Verbal or Composite; or GRE Verbal or Quantitative Reasoning, or the GRE Analytical Writing); OR
- Maintain a 3.25 GPA at Brockport (freshmen must have earned a 3.25 GPA (87.5) in high school and then will have to maintain a 3.25 at Brockport).
For more detailed information, please refer to the Department of Education’s TEACH Grant Fact Sheet. This will provide you with all the terms and conditions of the award, including valuable information for those recipients who are called to active military duty.
New York State Grants
NYS Aid for Part-time Study (APTS)
APTS is a grant program funded by New York State and is available to matriculated, part-time, undergraduate students who meet certain eligibility requirements. Generally, to be eligible to receive APTS a student must,
- Be working toward an undergraduate degree as a part-time student taking a minimum of three, but less than 12 semester credit hours;
- Be a resident of New York State;
- Be either a US citizen, permanent resident alien, or refugee;
- Meet the income limits (taxable income less than $50,550 for a dependent student or an independent student with dependents. Taxable income less than $34,250 for an independent student without dependents);
- Not have exhausted Tuition Assistance Program eligibility;
- Have a tuition charge of at least $100 per year (after employee reimbursements and related grants);
- Not be in default of a Federal Direct Stafford Loan or Federal Family Education Loan;
- Must have a GPA of at least 2.0;
- Submit all documentation by the published deadline.
Applications for APTS are available in the Financial Aid Office and online during the month of August and are generally due six weeks into the semester for which you are applying. APTS is not available for the summer semester.
NYS Tuition Assistance Program (TAP)
The TAP grant is processed by Registration and Records. To find out more information concerning the NYS TAP program or other types of New York State aid, please visit their website or reach them by telephone at (585) 395-2531.
NYS Excelsior Scholarship Program
The Excelsior Scholarship Program is administered through the New York State Higher Educational Services Corporation (HESC). This program provides assistance up to the amount of tuition to New York State residents attending public (SUNY or CUNY) institutions. Further information is available from HESC or on our Excelsior webpage. |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/undergraduate-loans/ | William D. Ford Federal Direct Loan
Subsidized and Unsubsidized Stafford Loans
These federal loans are for matriculated students who are enrolled at least half-time (six credits). They have a low fixed interest rate and repayment begins six months after the student graduates or falls below half-time enrollment.
The two types of Federal Stafford Loans are subsidized and unsubsidized. The U.S Department of Education pays the interest that accrues on the subsidized loans while the borrower is enrolled for at least six credits and during their grace period. In order to be eligible for the subsidized loan the student must show financial need. The unsubsidized version is not need based and interest does accrue during in-school periods. Apply yearly by filing the FAFSA by the University’s suggested deadline to ensure funds for the fall. No separate application is required. Limits exist as to how much Federal Stafford Loan an undergraduate student can borrow. The limits are annual and aggregate.
Federal Subsidized and Unsubsidized Stafford loans made on or after July 1, 2023 will carry a fixed interest rate of 5.5%. Both types of loans have an origination fee of 1.057%.
Federal Stafford Loan Annual Limits
Federal Stafford Loan Aggregate Limits
For more information pertaining to the Federal Direct Subsidized and Direct Unsubsidized loan program, please view the plain language loan disclosure statement.
Important Federal Stafford Loan Websites
It is a requirement for students receiving the Federal Direct Stafford Subsidized or Unsubsidized Loan to sign a MPN. A paper MPN is mailed to students. The quickest and easiest way is to complete the MPN online by using your FSA ID.
Federal Direct Loan Entrance Counseling
Please follow the instructions on the Federal Direct Loan Entrance Counseling page to complete your required entrance counseling session. This session will provide information on the rights and responsibilities of taking out a loan, sample monthly repayment schedules, etc., and will satisfy the requirements for the entrance counseling at SUNY Brockport.
Please follow the instructions on the Federal Direct Loan Exit Counseling page to complete your required exit counseling session. This session will provide information pertaining to repayment options, loan forgiveness, cancellation, etc., and will satisfy the requirements for the exit counseling at the University.
National Student Load Data System (NSLDS)
The National Student Loan Data System receives data from schools and agencies that guaranty loans, the Federal Direct Loan program, the Federal Pell Grant program and other U.S. Department of Education programs. NSLDS provides a centralized, integrated view of Title IV loans and Federal Grant programs which are tracked through their entire cycle, from aid approval through closure. All federal student loans will be submitted by the University to NSLDS and will be accessible by authorized agencies, lenders, and institutions. Note: To use the NSLDS Student Access Web site, you will need to provide your FSA ID.
Federal Nursing Loan
The Federal Nursing Loan is a low-interest (5%) loan for matriculated junior and senior nursing majors with financial need. There is no origination fee on this loan and repayment begins nine months after the student graduates or falls below half-time enrollment.
Federal PLUS Loan (for parents)
Federal PLUS loans are available to parents who wish to obtain a loan to assist their dependent undergraduate child with the cost of education. This loan has a fixed interest rate of 8.05% and an origination fee of 4.228%. Please note that PLUS loan applicants who are determined to have an adverse credit history, but who qualify for the loan by documenting extenuating circumstances or by obtaining an endorser will be required to complete a loan counseling tutorial on the US Department of Education’s website.
Borrowers may apply for deferment through their servicer to defer repayment until six months after the student graduates or falls below half-time enrollment. To request a deferment, please call the servicer of your Federal PLUS loan.
Alternative Loans
Alternative loans are private loans through various lenders to assist with the cost of education. These loans are not guaranteed student loans and are generally based on income and credit history. Most students would be required to have a cosigner to obtain one of these private loans. Individuals may only apply for up to the cost of education minus any financial aid received. Please review the borrower benefits, loan fees, interest rates, and repayment terms when comparing different loans. This information should be available on the web sites of the lenders. Once you have been approved for a loan, all required documents have been completed with the lender including the self certification form, and the certification request has been received by the Financial Aid Office, it may take up to 10-14 business days to process.
In an effort to raise awareness of money management and budgeting, SUNY Brockport requires for all alternative loan borrowers to complete the Foundations of Money Course at the SUNY Smart Track Literacy website. Your account will be updated within two business days of the course being completed.
If you are experiencing problems with the Financial Avenue website, a customer service representative at Inceptia will be able to assist you at [email protected] or (888) 454-4668.
If you have any other questions pertaining to your alternative loan, please contact the Financial Aid Office at (585) 395-2501.
Please note that SUNY Brockport does not participate in any Preferred Lender Arrangement or use a Preferred Lender List.
View our Student Loan Practices Code of Conduct
FSA Student Loan Ombudsman Group
If you are in dispute about your federal student loan and cannot resolve it through normal methods, the Federal Student Aid (FSA) Ombudsman Group contact information is listed below:
FSA Student Loan Ombudsman Group
Phone: (877) 557-2575
Fax: (202) 275-0549
Mail:
U.S. Department of Education
FSA Ombudsman Group
830 First Street, N.E.
Mail Stop 5144
Washington, DC 20202-5144 |
scholarships-aid | financial-aid | https://www2.brockport.edu/scholarships-aid/financial-aid/veterans/ | The Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020 requires educational institutions to make certain disclosures to students using federal military and/or VA educational benefits. To view and print a copy of an estimated personalized cost of attendance you can visit the SUNY Net Price Cost Calculator and select Brockport from the dropdown. Additional financial information can be found at the NCES College Navigator site.
The SUNY Financial Aid Plan (FAP) will provide a more in-depth analysis and accurate picture of student cost once the student has filed their FAFSA, completed a SUNY application, and has been accepted by a campus.
The Veterans Affairs Office at SUNY Brockport is located within the Financial Aid Office on the main floor of Rakov Center for Student Services, in the Division of Enrollment Management and Student Affairs.
The University provides educational benefits for veterans and children of veterans who plan on attending the University.
Please Note: If you are serving in the military and plan to receive Tuition Assistance from the Army, Air Force, Coast Guard, etc., contact the education liaison at your unit for information and paperwork.
Contact Information
SUNY Brockport
Veterans Affairs Office
350 New Campus Drive
Brockport, NY 14420-2937
Please email [email protected] to schedule an appointment.
Phone Number: (585) 395-2315
Fax Number: (585) 395-5445
Email Address: [email protected]
Forms
Below are forms that our office requires you fill out prior to receiving U.S. Department of Veterans Affairs educational benefits. Each semester you will be required to submit again. If you have any questions please contact the Veterans Affairs Office.
Request to Certify VA Educational Benefits (form T13)
US Department of Veterans’ Affairs Educational Benefits
Monthly education benefits: If you’ve served in the military, or are the dependent of a military service member, you may be eligible to receive a monthly benefit. To determine the category of benefit you are eligible for, visit the Department of Veterans Affairs website or contact our office and we will be able to assist you.
On the Department of Veterans Affairs website you can find information regarding eligibility requirements, the amount of the benefits, and other important information. To apply for these benefits we suggest you contact our office to set up an appointment or stop in during the hours listed above.
National test reimbursement: To apply for reimbursement for a National Test (such as: SAT, ACT, MCAT, CLEP, LSAT, GRE, GMAT, etc.) using your VA benefits, please contact our office.
Request Military Transcript
You may be able to earn credit for your military training. Click on your service component below to request a transcript.
US Army/US Navy/US Marine Corps/US Coast Guard
Please request the transcript(s) be sent to:
The Office of Undergraduate Admissions
SUNY Brockport
350 New Campus Drive
Brockport, NY 14420
When do I apply for aid?
The recommended deadline to file the FAFSA is January 1.
Any supplemental forms requested by our office should be submitted by February 15. Student applicants meeting this deadline should have their financial aid package prior to the admissions deposit deadline or before summer school begins. Applications or forms filed after these deadlines will continue to be processed on a first-come, first-served basis until funds are exhausted. Get information on federal financial aid consequences for non-attendance of classes.
Grants and Scholarships
New York State Veterans Tuition Award
If you served in the regions below you may be eligible for the NYS Veterans Tuition Award. To find more information and to fill out the application, click on the link above. Paper applications are available in our office.
- Indochina between December 22, 1961 and May 7, 1975
- Persian Gulf between August 2, 1990 and Sept. 10, 2001
- Persian Gulf on or after September 11, 2001
- Afghanistan during hostilities on or after September 11, 2001
If you are a veteran and plan to become a teacher, you may be eligible for some money. Click on the link above to find out more information.
VAMortgageCenter Scholarship Fund
This scholarship is for current and prospective ROTC program students, Active-duty military personnel with plans to attend college, honorably discharged veterans of the US military, and sons and daughters of veterans or active-duty military members.
Veterans Services
Deferrals: The University will allow you to defer all or part of your semester bill if you are receiving monthly checks. If interested, please contact the Veterans Affairs Office.
Tutoring: Free tutoring for all students is available through the Academic Success Center. The VA may also pay for individual tutoring if a veteran would benefit by this.
Veterans Affairs Work-Study: If interested, please see the coordinator of veterans affairs at the University.
Parking: If you are a student who served in the armed forces during a time of war and was honorably discharged or released, you will be exempt from the parking fee at the University. Provide our office with a copy of your DD 214 to begin the process. Please contact our office if you have any questions.
Please Note: You will still be required to pay the vehicle registration fee.
Students Returning to the University : Students who have left the University or who have deferred admission due to active military service and wish to return to the University should notify the Veterans Affairs Office.
ROTC
If you are interested in putting your military experience to work, gaining academic credit, have your tuition and fees or room and board up to $10,000 per year and earn a $420 per monthly stipend and a commission upon graduation, contact Dan Fletcher at (585) 395-2769 or email. I took the liberty to correct it as well as dress up the Air Force and Marine options.
Air Force ROTC: You can attend the University and participate in AFROTC through the Rochester Institute of Technology.
Marine Corps PLC: Are you interested in becoming a Marine Corps Officer? If so, you may be interested in the Marine Corps Platoon Leadership Class. This program is for full-time undergraduate and graduate students.
Allowing Veterans to Attend or Participate in Courses Pending VA Payment
Background
Section 103 of Public Law (PL) 115-407, ‘Veterans Benefits and Transition Act of 2018,’ amends Title 38 US Code 3679 by adding a new subsection (e) that requires disapproval of courses of education, beginning August 1, 2019, at any educational institution that does not have a policy in place that will allow an individual to attend or participate in a course of education, pending VA payment, providing the individual submits a certificate of eligibility for entitlement to educational assistance under Chapter 31 or 33.
Pending Payment Compliance
In accordance with Title 38 US Code 3679(e), SUNY Brockport adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) Post-9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation & Employment (Ch. 31) benefits, while payment to the institution is pending from VA. SUNY Brockport will not:
- Prevent the student’s enrollment;
- Assess a late penalty fee to the student;
- Require the student to secure alternative or additional funding;
- Deny the student access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.
However, to qualify for this provision, such students may be required to:
- Produce the VA Certificate of Eligibility (COE) by the first day of class;
- Provide a written request to be certified;
- Provide additional information needed to properly certify the enrollment as described in other institutional policies
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA).
More information about education benefits offered by VA is available at the official U.S. government web site. |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/ | First-Year Scholarships
Award amounts listed below begin with the 2023-2024 entering freshmen class. New scholarship amounts are not retroactive for previous scholarship recipients.
Students do not need to apply for the below first-year merit-based awards. Students’ applications are automatically reviewed during the admissions process for eligibility for this program.
Gold Scholarship: $4,500/year
Green Scholarship: $2,500/year
Empire Scholarship for Out-of-State Students: $5,000/year
Empire Scholarships are reserved for non-NYS residents to help offset the cost of out-of-state tuition. Students who receive the Empire Scholarship must maintain full-time status in order to receive the award.
Residential Scholars Award: Free Housing for your First Year
when stacked with other awards (Gold, Prometheus, Empire, Eagle)
Eagle Scholarship: $1,000
Terms of Award International Student Scholarships Contact Us
Prometheus (Honors) Scholarship
The Prometheus Scholarship is awarded to qualified first-year students every fall semester. For the fall entering class of first-year Honors students, the Prometheus Scholarship includes an award in the amount of $6,000 and a campus parking pass. In addition to the Prometheus Scholarship, Honors students receive priority registration privileges, first choice placement in a Living Learning Community, and other benefits.
Learn more about the Prometheus Scholarship
Transfer Scholarships
Brockport also awards transfer scholarships designed for students who come to Brockport after completing a minimum of 24 college credits at another College or University. These awards are competitive and reviewed following a student’s admission to Brockport.
$1,500 Transfer Award
$1,000 Transfer Award
Learn More about Transfer Scholarships
Additional Scholarships
Foundation Scholarships
Scholarships from the Brockport Foundation are created by donors to Brockport. These donors are alumni, friends, faculty, emeriti, staff and parents who share the goal of making an exceptional Brockport education available to a wide range of students.
Students need to complete an application for any of the more than 350 Brockport Foundation scholarships. The application requires an essay, a résumé and a reference. Students who complete the application process are automatically matched with scholarship opportunities for which they qualify. Based on their answers to questions, they may receive recommendations for additional scholarships. These additional scholarships have additional criteria, such as a question about future plans, an additional essay, an additional reference or similar information.
Have questions? Contact the Foundation Scholarship Office at (585) 395-5105.
Learn more about Foundation Scholarships Email the Coordinator
Fannie Barrier Williams Scholars
The Fannie Barrier Williams Scholars (FBWS) program will provide four-year scholarships (with the option of a fifth year) to high potential students with unmet financial need. Approximately 30 students per year will receive these awards, which will supplement existing State and Federal programs and cover traditional out-of-pocket expenses such as room-and-board and fees.
Learn More about Fannie Barrier Williams Scholars
Excelsior Scholarship
The NYS Excelsior Scholarship awards full tuition to NYS residents whose family household adjusted gross income does not exceed $125,000. An Excelsior Scholarship recipient can receive up to $5,500, minus any amounts received for TAP, Pell, or other grants or scholarships, with the remainder of their tuition covered through a tuition credit paid through SUNY.
Learn More about the Excelsior Scholarship
NYS Grants, Scholarships and Loan Programs
State aid offers a variety of grants, loans and scholarships for students in specific programs and from specific backgrounds. See if you qualify for additional state aid.
Have questions? Contact the Office of Registration and Records at [email protected].
Learn more about NYS Grants, Scholarships & Loans
New York State STEM Incentive Program
The New York State Science, Technology, Engineering and Mathematics (STEM) Incentive Program provides a full SUNY tuition scholarship for the top 10 percent of students in each New York State high school if they pursue a STEM degree in an associate’s or bachelor’s degree program and agree to work in a STEM field in New York State (NYS) for 5 years after graduation.
Learn more about the New York State STEM Incentive Program
Army ROTC Scholarships
The US Army has an education program that supersedes all. Ensuring that educated Officers are leading the Army’s Soldiers is a primary concern for the Army. To assist its future Officer leaders with college expenses, the Army provides them with ROTC Scholarships.
Have questions? Contact the ROTC Scholarship Director at (585) 395-2769 or (585) 395-2249.
Learn more about the Army ROTC Scholarships
UUP Benefit Trust Fund Scholarship
Scholarships of $750 per semester are available for eligible dependent children of active, UUP-represented SUNY employees.
Member of a different union? Contact your union directly to see if there are scholarships available.
Learn more about UUP Trust Fund Scholarships
A scholarship is an award of financial aid for a student to further their education that does not require repayment. Scholarships as awarded based upon various criteria, which can be established by the academic institution, donor or the founder of the award. Scholarships are not related to state and federal financial aid programs such as Pell grants, loans, or NYS TAP, which are applied for through the FAFSA (Free Application for Federal Student Aid), and NYS TAP (Tuition Assistance Program applications.
Scholarships are automatically credited to the recipient’s student account. However, financial aid received may need to be adjusted due to the receipt of a scholarship or award.
Please note: NCAA Division III Bylaws prohibit the awarding of financial awards, grants and scholarships to intercollegiate student-athletes on the basis of athletic participation, leadership, ability or performance. As a result, eligibility for scholarships will be assessed without the consideration of athletic participation, leadership, ability or performance. |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/eagle-scholarship/ | Terms of Award
If you are a first-time freshman student (domestic or international) and meet our criteria you may be eligible to receive an Eagle Scholarship. You do not have to complete a separate application to be considered. This scholarship is a one-time, non-renewable award. This scholarship may be combined with the Extraordinary Academic Scholarships and/or the Honors College Prometheus Scholarship. It may also be combined with scholarships from the Brockport Foundation.
Nature of Award
The Eagle Scholarship consists of a waiver that is applied to room or other non-tuition charges. On campus residency is required. This non-tuition award will be credited to the recipient’s account as a credit to assist with coverage of these on-campus resident expenses. This award is a one-time award and is non-renewable.
On Campus Residency
Students receiving a Gold, Green, Eagle, Prometheus or Out-of-State Recognition Scholarship are required to reside on campus in the residence halls (double occupancy room) and select a campus meal plan during the fall and spring semesters, and all subsequent semesters that they receive the scholarship. Failure to do so will result in the immediate loss of the scholarship for the current and all subsequent semesters.
Please note: Prometheus Scholarship students are eligible to reside in the student townhomes and the new Eagle Hall. However, students will not qualify for their full award and will only receive a $1,000 credit ($500 per semester) against their room charge and will be financially responsible for the balance.
Coordination with Other Financial Aid
In no case may a student’s total aid exceed the cost of attendance figure as calculated by the Financial Aid Office. In addition, if federal self-help aid (federal loans or work-study employment) is received, total aid may not exceed the student’s documented financial need as displayed on the student’s financial aid award letter. If an overaward does occur, it will be necessary to reduce offered aid by first reducing federal self-help aid (loans or employment) and then reducing the Extraordinary Academic Scholarship if necessary. Receipt of additional aid after the initial award letter has been sent may result in an aid adjustment.
Taxability of Scholarships
The Federal 1986 Tax Reform Act affects all scholarships and fellowships, including New York Tuition Assistance Program (TAP), Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Federal Teach, institutional grants, scholarships or fellowships, which are to be considered as federal taxable income. Student loans are not considered income for federal tax purposes. Matriculated students may exclude amounts used for tuition and fees, books, supplies, and equipment required for courses of instruction. Extraordinary Academic Scholarship Program Awards are applied to room or other non-tuition expenses and as such are considered to be taxable income. It is very important that students keep receipts to document any excludable expenditures. The law places upon the student the obligation to determine the taxable amount of their scholarships and fellowships by offsetting the above allowable expense against the total of all grants received. Domestic students please contact the U.S. Internal Revenue Service or your tax preparer if you have any questions. |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/extraordinary/ | The Extraordinary Scholarships are awarded as students (including international students) are accepted for fall admission.
No separate application or essay is required. Simply complete the Undergraduate Admissions Application to SUNY Brockport.
Requirements
Candidates must be first-time college students entering directly from high school, and meet minimum GPA requirements to qualify. Our scholarship team holistically reviews all qualified candidates for consideration each year, and SAT/ACT tests are not required. For more information, click below.
US Students International Students
Renewal
These awards are renewable for students who attend full time (12+ credits Fall/ 12+ credits Spring), maintain a 3.25 institutional GPA at the end of each spring semester and live on campus in one of our residence halls. Freshmen students may receive up to four years of the scholarship.
History of the Awards Program
Since 1998, SUNY Brockport has awarded thousands of scholarships through the Extraordinary Academic Scholarship Program to high achieving students. These generous scholarships have provided financial support during a time when the cost of attending college continues to escalate.
The generosity and support from all sectors of our community — alumni, corporations and foundations, emeriti, faculty, families of students, and staff — has continued SUNY Brockport’s long tradition of providing a high-quality education. These private gifts continue to provide financial assistance to a scholarship program of this magnitude.
Today, the Extraordinary Academic Scholarship Program continues to grant scholarships to our entering freshman and awarded more than $2.4 million in 2016-2017 to extraordinary students for excellence in the classroom. |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/extraordinary/scholarship-int/ | First-Year International Student Scholarships
All accepted first-year international applicants are guaranteed the
Green & Empire awards, totaling $7,500.
Additionally, international students will be automatically considered for our Gold + Empire awards and/or recommendation to our Honors program. On-campus residency is required. Scholarships are merit based and not applicable for athletes.
Eligibility Requirements Terms of Award
Prometheus (Honors) Scholarship
The Prometheus Scholarship is awarded to qualified first-year students every fall semester. For the fall entering class of first-year Honors students, the Prometheus Scholarship includes an award in the amount of $6,000 and a campus parking pass. In addition to the Prometheus Scholarship, Honors students receive priority registration privileges, first choice placement in a Living Learning Community, and other benefits.
Learn More about the Prometheus Scholarship
Transfer International Student Scholarships
Brockport also awards transfer scholarships designed for students who come to Brockport after completing a minimum of 24 college credits at another College or University. These awards are competitive and reviewed following a student’s admission to Brockport.
$3,000 Transfer Award
- Transfer GPA (if you are transferring from multiple institutions, the GPA will be combined)
- Number of credits completed
- Preference given to Phi Theta Kappa members
Brockport Foundation Scholarships
Upon admission to Brockport, additional scholarships will become available to you through the Brockport Foundation. Scholarships from the Brockport Foundation are created by donors to Brockport. These donors are alumni, friends, faculty, emeriti, staff and parents who share the goal of making an exceptional Brockport education available to a wide range of students. |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/extraordinary/scholarship-us/ | NYS Residents
Award amounts listed below begin with the 2023-2024 entering freshmen class. New scholarship amounts are not retroactive for previous scholarship recipients.
Students may elect to submit SAT/ACT scores as part of their application. If students apply without either exam, they are still eligible for these merit scholarships. Test optional applicants must meet GPA requirements while the Admissions Committee will review each applicant using a holistic process. Holistic review includes review of Core GPA, Regents (if available), Extra-curricular involvement, and essay.
Please note: These scholarships cannot be combined with one another, nor can they be combined with the Honors College (Prometheus) Scholarship. However, out-of-state students who are awarded the Recognition Scholarship can also receive the Gold, Green or Prometheus Scholarship as long as the student meets the academic requirements for one of those awards. FAFSA and/or TAP applications are also required to receive these awards.
NCAA Division III Bylaws prohibit the awarding of financial awards, grants and scholarships to intercollegiate student-athletes on the basis of athletic participation, leadership, ability or performance. As a result, eligibility for scholarships will be assessed without the consideration of athletic participation, leadership, ability or performance.
Out-of-State Students
Empire Scholarship: $5,000/year
This award for first year students from outside New York State is valued at $5,000 a year. Students must have earned at least a 88 average on a 100-point scale or the appropriate equivalent, and will be considered holistically for full consideration. On-campus residency is required, full-time status (30 credits per year), and a 3.25 Institutional GPA are required to maintain the award for three additional years. The Recognition Scholarship can also receive the Gold, Green or Prometheus Scholarship as long as the student meets the academic requirements for one of those awards. |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/extraordinary/terms/ | SUNY Brockport’s Extraordinary Academic Scholarships are awarded to qualified students with the offer of admission to the University. The Terms of Award a student must meet to receive and renew these scholarships are listed below.
Nature of Award
The Extraordinary Academic Scholarship Program Awards (Gold, Green and Recognition Scholarships) consist of a waiver that is applied to room expenses. This non-tuition award will be credited to the recipient’s account as a credit to assist with coverage of these on-campus resident expenses.
Confirming Eligibility Requirements
Final high school transcripts noting date of graduation are required and failure to provide final transcripts before study begins will result in the cancellation of the award. The Office of Undergraduate Admissions should receive these no later than two weeks prior to the semester of enrollment. Continued eligibility in terms of GPA and SAT/ACT, if applicable, will be checked by the Office of Undergraduate Admissions. Failure to meet requirements for your particular scholarship may either cause you to become eligible for a lesser scholarship or to lose eligibility for the scholarship program. Please check with the Office of Undergraduate Admissions to determine if these final transcripts have been received.
On Campus Residency
Students receiving a Gold, Green, or Out-of-State Recognition Scholarship are required to reside on campus in the residence halls during the fall and spring semesters, and all subsequent semesters that they receive the scholarship. Failure to do so will result in the immediate loss of the scholarship for the current and all subsequent semesters.
Please note: Scholarship students are eligible to reside in the student townhomes and Eagle Hall. However, students will not qualify for their full award and will only receive a $1,000 credit ($500 per semester) credit against their room charge and will be financially responsible for the balance.
Campus Involvement
It is expected and encouraged that all scholarship recipients will become involved in campus activities and events. Extraordinary Academic Scholarship recipients are expected to serve as role models for their peers and actively participate in and contribute to campus life through the various clubs and organizations, the Brockport Student Government, in the residence halls or by other means.
Full Time Study Status
All scholars must maintain full-time status (minimum 12 credits per semester) for the fall and spring semesters while receiving a scholarship. Anyone taking or reducing their academic load to less than full-time study will lose eligibility for the scholarship for the current and all subsequent semesters. Although 12 credits are considered to be full-time status, all scholarship recipients are encouraged to take a minimum of 15 credits per semester. Credits taken at Brockport during the summer or courses taken elsewhere will not be considered toward meeting this credit requirement.
Grade Point Average
All scholars must maintain an institutional GPA of at least 3.25 for the renewal of the scholarship for the next academic year. This criterion will be reviewed annually after the spring semester, at which time all scholars must have a minimum 3.25 institutional GPA. If an institutional GPA falls below a 3.25 after the fall semester, scholars will have the spring semester to bring their institutional GPA back up to at least a 3.25.
Continuous Attendance
Scholars are expected to maintain continuous attendance for the fall and spring semesters for the duration of their scholarships. Those separating from the University or taking a leave of absence will forfeit eligibility for the scholarship and may not regain eligibility if they return in a subsequent semester.
Overseas Study/Washington Semester/Public Service Semester/Disney Semester
A number of students may wish to take advantage of an overseas semester of study or take part in the Washington, Public Service or Disney semester programs. Students may not receive a scholarship for a period of Overseas, Washington, Public Service or Disney study. Their scholarship may be reinstated upon return providing all other requirements have been met. This exception will be granted for only one semester of Overseas, Washington, Public Service or Disney study.
Note: This exception does not apply to a semester of study taken through another institution.
Function Attendance
There may be occasions where Extraordinary Academic Scholars are invited or required to attend functions such as receptions, honors and award ceremonies, focus groups, etc. They are encouraged to attend these events and are required to attend mandatory events. Absences from mandatory events must be excused prior to the events. Excused absence requests should be submitted to Deidre Strutz, Assistant Director of Financial Aid.
Filing of Financial Aid Applications
It is encouraged that all Extraordinary Academic Scholars annually apply for federal and state aid by filing both the Free Application for Federal Student Aid (FAFSA), NYS Tuition Assistance Application (TAP) and other required forms by the published recommended deadlines.
Coordination with Other Financial Aid
In no case may a student’s total aid exceed the cost of attendance figure as calculated by the Financial Aid Office. In addition, if federal self-help aid (federal loans or work-study employment) is received, total aid may not exceed the student’s documented financial need as displayed on the student’s financial aid award letter. If an overaward does occur, it will be necessary to reduce offered aid by first reducing federal self-help aid (loans or employment) and then reducing the Extraordinary Academic Scholarship if necessary. Receipt of additional aid after the initial award letter has been sent may result in an aid adjustment.
Extraordinary Scholars as Resident Assistants (RA)
Each year there are Extraordinary Academic Scholarship Program recipients that are hired as resident assistants in the residence halls. Students who are employed as resident assistants receive a full room and partial board waiver. This benefit duplicates the funds already received from an Extraordinary Academic Scholarship and will result in the cancellation of the scholarship. The original scholarship received with the offer of admission would be reinstated if the student ceases to be a resident assistant, providing all other eligibility criteria have been met.
Taxability of Scholarships
The Federal 1986 Tax Reform Act affects all scholarships and fellowships, including New York Tuition Assistance Program (TAP), Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Federal Teach, institutional grants, scholarships or fellowships, which are to be considered as federal taxable income. Student loans are not considered income for federal tax purposes. Matriculated students may exclude amounts used for tuition and fees, books, supplies, and equipment required for courses of instruction. Extraordinary Academic Scholarship Program Awards are applied to room expenses and as such are considered to be taxable income. It is very important that students keep receipts to document any excludable expenditures. The law places upon the student the obligation to determine the taxable amount of their scholarships and fellowships by offsetting the above allowable expense against the total of all grants received. Domestic students please contact the U.S. Internal Revenue Service or your tax preparer if you have any questions.
Tax Withholding Regulations for Nonresident Alien Scholarships
Federal policy requires all Colleges and Universities to withhold a designated dollar amount from scholarships and grants awarded to nonresident aliens as anticipated tax payments. The amount withheld may differ based upon the student’s country of origin’s tax treaty with the United States.
The school must withhold tax at 14% (or lower treaty rate depending on a student’s country of origin) of the taxable part of any grant or scholarship for nonresident alien students or grantees with an *F, *J, *M, or *Q visa who receive a U.S. source grant or scholarship that is not fully exempt. Payments made to nonresident alien students in any other immigration status are subject to 30% withholding. An alien student may claim a tax treaty exemption for a scholarship by submitting Internal Revenue Service (IRS) Form W-8BEN to the Payroll Office. The scholarship recipient must provide his or her SS# or Individual Taxpayer Number (ITIN) on Form W- 8BEN if their country of origin has such a treaty with the United States.
This federal taxation policy will reduce the amount that a scholarship covers for room expenses. Students will most likely have an amount owing on their student bill and will be required to pay this remaining balance to the Office of Student Accounts.
International students may visit the IRS website for further information on the taxability of scholarships regarding nonresident aliens. For further questions regarding this tax policy, please contact the Office of International Education at (585) 395-2119.
Conduct
It is expected that all Extraordinary Scholars will adhere to the Codes of Student Social Conduct and all University policies. They are expected to foster integrity, civility and justice. Scholarship students subject to disciplinary action may lose their scholarship eligibility as a result.
U01 (4/2/20) |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/fannie-barrier-williams-scholars/ | Note to Editors: The above gallery can be updated on a per-group or per-page basis by following these instructions, or hidden by adding the tag "No Header Gallery" to this page.
The Fannie Barrier Williams Scholars (FBWS) program will provide four-year scholarships (with the option of a fifth year) to students from low-income families with unmet financial need. Approximately 30 students per year will receive these awards, which will supplement existing State and Federal programs and cover traditional out-of-pocket expenses such as room-and-board and fees.
Crafted in the tradition of Brockport alumna Fannie Barrier Williams, class of 1870 and the first African-American woman to graduate from the University, this program is intended to support a student’s ability to persist to graduation by providing academic, personal, and career support.
The program is aimed at enrolling high potential students who demonstrate financial need, with an intentional focus on students who demonstrate resilience and have overcome adversity.
Student Eligibility
Fannie Barrier Williams Scholars Criteria
All students must first be accepted as an incoming freshman student and enrolled in a degree program at SUNY Brockport.
Fannie Barrier Williams Scholars FAQs
Fannie Barrier Williams was the first Woman of Color to graduate from what was then the Brockport Normal & Training School (the predecessor of SUNY Brockport) in 1870. She was recognized throughout the country in the late 19th and early 20th centuries as a major national leader. She and her husband were associated with Booker T. Washington, Susan B. Anthony, Elizabeth Cady Stanton, Mary Church Terrell, Ida B Wells, and Frederick Douglass, and she played a part in the founding of the NAACP. We could not be more honored to have Fannie Barrier Williams be the namesake of this new scholarship program.
The Fannie Barrier Williams Scholarship will consist of thirty, non-transferable, last-dollar-in awards that are renewable for a student’s four-year duration at Brockport (with the option of a fifth year). This award will cover the remaining gap following a student’s TAP, Pell, Excelsior, Federal Loan, private scholarship, and other merit aid or additional state grants. This award will cover the remaining gap of a student’s direct bill for all four years — including non-tuition expenses such as fees, room/board, and textbooks.
Students selected for the Fannie Barrier Williams Scholarship will be awarded based on their financial aid package. Students must first accept any state and/or federal grants such as the Pell Grant or Tuition Assistance Program (TAP) Grant and any federal student loans awarded to a student. Additionally, the Excelsior Scholarship and any additional grants and/or scholarships such as TEACH or STEM may be awarded first. The Fannie Barrier Williams Scholarship will then fund the remaining unmet need. These amounts will vary based on each student’s financial situation as determined by the FAFSA and financial aid staff.
No additional application or essay is required. Students must complete the SUNY or Common application and follow the guidelines for a traditional first-year student. From there, students must complete the FAFSA and be admitted to SUNY Brockport. A review committee will periodically meet to determine eligibility from the documents students submit to the Admissions Office.
Students must live on campus and participate in one of our award-winning Living Learning Communities. Returning second-year students will attend a full-day orientation during Welcome Week prior to the start of their second year. Students must also meet with their Academic Success Center advisor for academic coaching and support, two times a semester. Students must successfully complete a 3-credit, graded first-year seminar class. Lastly, students are expected to embrace campus engagement opportunities such as identity-conscious programming (view our Belonging website) and explore participation in such high impact practices like internships, undergraduate research, etc.
During a student’s first year, they will participate in a 3 credit first-year seminar course, participate in a Living Learning Community and become immersed in campus life. Students will meet with their first-year seminar instructor/Academic Success Center advisor throughout the first year and beyond.
Yes. Students must participate in an early arrival, extended orientation program. Students must live on campus and participate in one of our award-winning Living Learning Communities and participate in Academic Success Center engagement programming.
Returning second-year students will attend a full-day orientation during Welcome Week prior to the start of their second year. Students must also meet with their Academic Success Center advisor for academic coaching and support, two times a semester. Students must successfully complete a 3-credit, graded first-year seminar class. Lastly, students are expected to embrace campus engagement opportunities such as identity-conscious programming (view our Belonging website) and explore participation in such high impact practices like internships, undergraduate research, etc.
Yes. Students who are eligible for the Excelsior Award must apply and accept any award from New York State be eligible for this award. If you are not eligible for Excelsior or do not receive an award from the state, you may still be eligible for the Fannie Barrier Williams Scholarship.
Yes. On-campus residency is required for all four years to assist students with programming and other requirements expected as a Fannie Barrier Williams scholar.
Taxability of Scholarships
The Federal 1986 Tax Reform Act affects all scholarships and fellowships, including New York Tuition Assistance Program (TAP), Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Federal Teach, institutional grants, scholarships or fellowships, which are to be considered as federal taxable income. Student loans are not considered income for federal tax purposes. Matriculated students may exclude amounts used for tuition and fees, books, supplies, and equipment required for courses of instruction. Extraordinary Academic Scholarship Program Awards are applied to room expenses and as such are considered to be taxable income. It is very important that students keep receipts to document any excludable expenditures. The law places upon the student the obligation to determine the taxable amount of their scholarships and fellowships by offsetting the above allowable expense against the total of all grants received. Domestic students please contact the U.S. Internal Revenue Service or your tax preparer if you have any questions. |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/rotc/ | Army ROTC Scholarship
This scholarship is for full-time undergraduate students, including transfer students. All Army ROTC Scholarship applicants must be US citizens, conduct and interview with the chair of the Department of Military Science, and meet certain age, physical and medical qualifications. To be eligible for a two or three year scholarship, applicants must have a cumulative college GPA of 2.5, or greater. Students interested in a four year scholarship must have a cumulative high school GPA of 2.5, or greater, and have taken the SAT, or and ACT. Final selection is based upon each candidate’s merit, including performance in extracurricular activities. If selected, a student may choose any major field of study at the University. All Army ROTC Scholarship recipients incur a military service obligation of eight years after graduation and commissioning into the US Army. Four-year scholarship recipients have an additional option to terminate their scholarship without penalty or service obligation at any point during their first year of study.
Army ROTC Nursing Scholarship
This scholarship is for full-time undergraduate students, including transfer students. ROTC Nursing Scholarships have the same eligibility requirements and offer the same monetary benefits as the Army ROTC Scholarship. In addition, applicants are required to declare intent to major in nursing and must be accepted to the Department of Nursing during their sophomore year. All Army ROTC Scholarship recipients incur a military service obligation of eight years after graduation and commissioning into the US Army.
Army ROTC Residence Hall Scholarship
This scholarship is for recipients of any Army ROTC Scholarship, Army ROTC Nursing Scholarship or Guaranteed Reserve Forces Duty Army ROTC Scholarship. Applicants must demonstrate financial need, academic excellence, and exemplary performance of duty. This scholarship is renewable for up to four years, subject to the semiannual reevaluation of the chair of the Department of Military Science and the availability of funds. Recipients must perform some service to the University community approved by the chair of the Department of Military Science, beyond service performed as an Army ROTC Cadet.
Guaranteed Reserve Forces Duty Army ROTC Scholarship
This scholarship is for full-time undergraduate students, including transfer students, who wish to serve their military service obligation in the Reserve Component, either in the Army Reserve or Army National Guard. Academic eligibility for this scholarship is the same as the regular Army ROTC Scholarship. In addition, while attending the University, the student enlists into the Army Reserve or Army National Guard, and actively drills with a Reserve Component unit (one weekend a month and two weeks during the summer) as a Cadet Officer, and in the status, cannot deploy overseas. All Army ROTC Scholarship recipients incur a military service obligation of eight years after graduation and commissioning into the US Army, but they must fulfill this obligation through active drilling in a Troop Program Unit for at lease six years.
Air Force ROTC at Rochester Institute of Technology (RIT)
Air Force ROTC at RIT offers a wide range of benefits to SUNY Brockport students as one of our cross-town colleges. Not only will you receive a world-class education at Brockport, your Air Force ROTC classes (which take place at the Detachment at RIT) will expand and enhance your college experience and prepare you to serve as an officer in the best Air Force in the world!
One of the Air Force’s greatest needs today is dedicated, professionally trained nurses. The scholarship emphasis is for technical and foreign language majors. Scholarships are available to current and incoming students majoring in nursing, meteorology, engineering, computer science, chemistry and physics. A limited number of non-technical scholarships may be available for highly qualified students. The scholarship program is extremely competitive. However, once activated scholarships include the following:
- Type I— full tuition and fees
- Type II —full tuition up to $18,000 per year (out of state students)
- Type VII —full tuition up to $9,000 per year (in-state students)
Plus, scholarship recipients receive a monthly stipend adding up to $3,600 to $6,000 per year, depending on enrollment year, and an additional $900 each year for books.
As an Air Force ROTC cadet, you could be eligible to participate in a variety of activities, including fulfilling roles of leadership and flying in C-130 aircraft. As an ROTC cadet, you also are eligible to participate in summer programs that include flying single engine airplanes through the Civil Air Patrol orientation pilot program, gliders at the Air Force Academy, and parachute training. Lastly, all successful graduates are commissioned as a 2nd Lieutenant and are guaranteed at least four years of active duty as an Air Force Officer. |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/stem/ | The New York State Science, Technology, Engineering and Mathematics (STEM) Incentive Program provides a full SUNY tuition scholarship for the top 10 percent of students in each New York state high school if they pursue a STEM degree in an associates or bachelor degree program and agree to work in a STEM field in New York state (NYS) for 5 years after graduation.
Eligibility
An applicant must:
- Be a New York state resident.
- Be a US citizen or eligible non-citizen.
- Be enrolled full time at a SUNY or CUNY institution beginning with the fall term following his or her high school graduation.
- Be ranked in the top 10% of his/her high school graduating class of a NYS high school.
- Be matriculated in an undergraduate program leading to a degree in science, technology, engineering or mathematics at a SUNY or CUNY institution.
- Earn a cumulative grade point average (GPA) of 2.5 or higher each term after the first semester.
- Execute a service contract agreeing to reside and work in NYS for five years in the field of science, technology, engineering or mathematics.
- Not be in default on a student loan made under any NYS or federal education loan program or repayment of any state award
- Be in compliance with the terms of any service condition imposed by a state award |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/transfer-scholarships/ | Transfer Scholarships
Brockport also awards transfer scholarships designed for students who come to Brockport after completing a minimum of 24 college credits at another College or University. These awards are competitive and reviewed following a student’s admission to Brockport.
$1,500 Transfer Award
$1,000 Transfer Award
THE ADMISSIONS OFFICE WILL CONSIDER THE FOLLOWING WHEN AWARDING A TRANSFER SCHOLARSHIP:
- Transfer GPA (if you are transferring from multiple institutions, the GPA will be combined)
- Financial need
- Number of credits completed
- Preference given to Phi Theta Kappa members |
scholarships-aid | scholarships | https://www2.brockport.edu/scholarships-aid/scholarships/transfer/ | The Transfer Scholarship(s) is awarded to qualified students with the offer of admission to the University. In order to receive and renew this scholarship students are required to meet the terms of award which are listed below.
Nature of Award
The Transfer Scholarship(s) consists of a waiver that is applied to non-tuition expenses. The award will be credited to the recipient’s account to assist with coverage of these expenses. The award is for a maximum of four consecutive semesters.
Full-Time Study Status
All scholars must maintain full-time status (minimum 12 credits per semester) for the fall and spring semesters while receiving a scholarship. Anyone taking or reducing their academic load to less than full-time study will lose eligibility for the scholarship for the current and all subsequent semesters. Although 12 credits are considered to be full-time status, all scholarship recipients are encouraged to take a minimum of 15 credits per semester.
Grade Point Average (GPA)
Scholars must maintain an institutional GPA of at least 3.25 for the renewal of the scholarship for the next academic year. This criterion will be reviewed annually after the spring semester, at which time all scholars must have a minimum 3.25 institutional GPA.
Continuous Attendance
Scholars are expected to maintain continuous attendance for the fall and spring semesters for the duration of their scholarship. Those separating from the University or taking a leave of absence will forfeit eligibility for the scholarship and may not regain eligibility if they return in a subsequent semester.
Filing of Financial Aid Applications
It is encouraged that all scholars annually apply for federal and state aid by filing both the Free Application for Federal Student Aid (FAFSA), NYS Tuition Assistance Application (TAP) and other required forms by the published recommended deadlines.
Coordination with Other Financial Aid
In no case may a student’s total aid exceed the cost of attendance figure as calculated by the Financial Aid Office. In addition, if federal self-help aid (federal loans or work-study employment) is received, total aid may not exceed the student’s documented financial need as displayed on the student’s financial aid award letter. If an overaward does occur, it will be necessary to reduce offered aid by first reducing federal self-help aid (loans or employment) and then reducing the Transfer Scholarship if necessary. Receipt of additional aid after the initial award letter has been sent may result in an aid adjustment.
Taxability of Scholarships
The Federal 1986 Tax Reform Act affects all scholarships and fellowships, including New York Tuition Assistance Program (TAP), Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Federal Teach, institutional grants, scholarships or fellowships, which are to be considered as federal taxable income. Student loans are not considered income for federal tax purposes. Matriculated students may exclude amounts used for tuition and fees, books, supplies, and equipment required for courses of instruction. Prometheus Scholarships are applied to room expenditures and as such are considered to be taxable income. It is very important that students keep receipts to document any excludable expenditures. The law places upon the student the obligation to determine the taxable amount of their scholarships and fellowships by offsetting the above allowable expense against the total of all grants received. Domestic students please contact the U.S. Internal Revenue Service or your tax preparer if you have any questions.
Tax Withholding Regulations for Nonresident Alien Scholarships
Federal policy requires all Colleges and Universities to withhold a designated dollar amount from scholarships and grants awarded to nonresident aliens as anticipated tax payments. The amount withheld may differ based upon the student’s country of origin’s tax treaty with the United States.
The school must withhold tax at 14% (or lower treaty rate depending on a student’s country of origin) of the taxable part of any grant or scholarship for nonresident alien students or grantees with an *F, *J, *M, or *Q visa who receive a U.S. source grant or scholarship that is not fully exempt. Payments made to nonresident alien students in any other immigration status are subject to 30% withholding. An alien student may claim a tax treaty exemption for a scholarship by submitting Internal Revenue Service (IRS) Form W-8BEN to the Payroll Office. The scholarship recipient must provide his or her SS# or Individual Taxpayer Number (ITIN) on Form W- 8BEN if their country of origin has such a treaty with the United States.
This federal taxation policy will reduce the amount that a scholarship covers for room expenses. Students will most likely have an amount owing on their student bill and will be required to pay this remaining balance to the Office of Student Accounts.
International students may visit the IRS website for further information on the taxability of scholarships regarding nonresident aliens. For further questions regarding this tax policy, please contact the International Student Services at (585) 395-5899 or [email protected].
Conduct
It is expected that all Transfer Scholarship recipients will adhere to the Codes of Student Social Conduct and all University policies. They are expected to foster integrity, civility and justice. Scholarship students subject to disciplinary action, either due to academic misconduct (e.g., cheating, plagiarism) or student behavioral conduct actions, may lose their scholarship eligibility. |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/ | Division Leadership
The leaders of the Division of Administration and Finance oversee the five major units within the division and work to achieve four major goals of the University’s Strategic Plan.
Related Committees
The following committees are overseen by Vice President for Administration and Finance, Jim Wall.
- Enterprise Risk Management Steering Committee
- Joint Planning & Budget Committee
- Policy Management Steering Committee
- Space Utilization Committee |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/deans-council-policy-on-stipend-requests/ | Deans’ Council Policy on Stipend Requests in Investment Funds Proposals (9/29/17)
Investment funds may be used to provide faculty and staff with stipends or allowances only if the work involved falls well outside of their normal job responsibilities. An example would be a project that requires an employee to work during a period when they are off contract. Stipends provided by non-Investment Funds budgets may be used as match. Stipends must be pegged to adjunct faculty compensation rates, i.e., 40 hours of work is equivalent to 1 credit hour (currently $800). Proposers who wish to include stipends or allowances in their Investment Funds projects must have approval to do so from the Dean’s Council (deans, provost, vice provost) before they can submit their proposal to the Joint Budget and Planning Committee.
Developed by:
- James Haynes, Interim Provost & VP of Academic Affairs
- Eileen Daniel, Vice Provost of Academic Affairs
- Joyendu Bhadury, Dean of Business & Management
- Thomas Hernandez, Dean of Education, Health & Human Services
- Jose Maliekal, Dean of Arts & Sciences |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/directory/ | -
Jacqueline-Ann Clark, MBA, CPA
- Vice President for Administration and Finance
- (585) 395-2129
[email protected]
Office: 708 Allen Admin
Julie Caswell
- Director of Facilities Maintenance & Operations and EHS
- (585) 395-2495
[email protected]
Office: Commissary F1 B
-
Stephen Cook
- Interim Cio
- (585) 395-5152
[email protected]
Office: Allen Admin 216
-
Tammy Gouger
(She/Her/Hers)
- Assistant VP (Human Resources), Committee Member (President’s Council on Diversity & Inclusion)
- (585) 395-2442
[email protected]
Office: Allen Admin 408
-
Dr. Crystal Hallenbeck-McPhall
- Interim Avp for Finance and Management
- (585) 395-2393
[email protected]
Office: Allen Admin 521
-
Gary Morog
- Director of Facilities Planning and Construction
- (585) 395-2404
[email protected]
Office: Commissary F1
Laurie Ann Smith
- Executive Assistant to the V P for Administration + Finance
- (585) 395-2129
[email protected]
Office: Allen Admin 705
-
Dana Weiss
- Executive Director of BASC
- [email protected] |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/division-initiatives/ | Enterprise Risk Management
Enterprise Risk Management (ERM) is a coordinated approach to assess and respond to all risks affecting the achievement of an organization’s strategic, financial, operational, compliance, and reputational objectives.
Physical Master Plan Overview
A comprehensive Physical Master Plan provides an enterprise-wide vision for the on-going physical development of the University.
Space Analysis Study
In response to the various changes since the completion of the Facilities Master Plan 2013-2023, the University has worked with JMZ Architects and Planners to assess various aspects of the University’s space resources.
START-UP NY
START-UP NY helps new and expanding businesses through tax-based incentives and innovative academic partnerships, offering new and expanding businesses the opportunity to operate tax-free for 10 years on or near eligible college campuses in New York.
Vice President Presentations
James Wall, Vice President of Administration and Finance, gives a semi-annual Budget Town Hall presentation that is open to all members of the University and covers updates on the University’s budget and and future projects.
Budget Town Hall Presentation 11/16/2023
Budget Town Hall Presentation 03/01/2023
Budget Town Hall Presentation 11/17/2022
Budget Town Hall Presentation 05/03/2022
Budget Town Hall Presentation 10/28/2021
Budget Town Hall Presentation 04/29/21
Budget Town Hall Presentation 11/13/20
Budget Town Hall Presentation 05/11/20
Budget Town Hall Presentation 11/07/19
Budget Town Hall Presentation 02/19/19 |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/enterprise-risk-management/ | Enterprise Risk Management Overview
Enterprise Risk Management (ERM) is a coordinated approach to assess and respond to all risks affecting the achievement of an organization’s strategic, financial, operational, compliance, and reputational objectives. It is a management practice essential to advance the University’s strategic plan, Building a Better Brockport.
The University strives to embed ERM into all its operations through a framework that ensures decisions trading value and risk will be made on an informed basis and be aligned with institutional risk tolerance and strategies.
The University’s management of risk will be consistent with the SUNY’s Enterprise Risk Management Program Policy.
Enterprise Risk Management Steering Committee Charge
The Enterprise Risk Management Steering Committee was established October 2, 2017 and is charged with providing leadership for university-wide risk management and overseeing the development of an enterprise-wide Risk Register to identify and prioritize risk mitigation priorities annually.
A common language for managing risks will be established with a balanced view – one that attempts to minimize hazards, influence and control uncertainties, and manages opportunities.
Membership will consist of the senior level managers of the primary operational and compliance functions of the University to assure that risk management decisions are aligned with University operations, made on an informed basis and shared across the institution.
The SUNY designated Campus Risk Management Officer (Vice President for Administration and Finance) will serve as chair of the Committee.
The Committee will advise the President’s Cabinet and the Joint Planning and Budget Committee (JPBC) semi-annually on the full range of risks faced by the University.
Committee Member Selection Process
The Enterprise Risk Management Steering Committee is comprised of the following members, as recommended by the Chair, including shared governance representation from College Senate and student(s) referred by Brockport Student Government (BSG):
- Assistant to the Vice President for Student Affairs (staff to committee)
- Assistant Vice President for Communications
- Assistant Vice President for Human Resources
- Brockport Auxiliary Service Corporation (BASC) Representative
- Brockport Student Government (BSG) Representative
- Chief Information Officer, BITS
- College Senate Representative
- Director of Business Affairs, REOC
- Director of Facilities Maintenance & Operations and EHS
- Emergency Manager (staff to committee)
- Enrollment Management Representative
- Executive Assistant to the VP for Administration & Finance (staff to committee)
- Facility and Event Manager, Brockport Downtown
- Vice President for Administration and Finance (Chair)
- Vice Provost
Committee Roster
Duties and Responsibilities
The Committee will:
- Advise the President’s Cabinet and the Joint Planning and Budgeting Committee on all matters related to Enterprise Risk Management.
- Design a comprehensive and common-sense approach to manage risk across the entire organization; to include a risk register approach that incorporates measurement methodologies to quantify, compare and prioritize institutional risks against the University’s willingness to tolerate.
- Assess campus risk management strategies on an ongoing basis to assure they remain current with regulatory, operational and legal changes as well as business objectives.
- Retrospectively review incurred financial or operational losses and prepare recommendations or corrective action plans for future prevention.
- Increase the University’s risk intelligence – meaning how it gathers information about risks and analyzes, applies and learns from the results.
- Be the point of communication to the SUNY ERM Program Office.
Meetings
The Committee will meet bi-monthly, or more frequently if deemed necessary. Subject matter experts will be invited to attend, as needed. |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/guidelines-investment-fund-for-core-needs/ | The Investment Fund for Core Needs (IFCN) has been established to make available one-time funds to support pressing unbudgeted or under-supported academic / operational / administrative needs, as well as initiatives that will build long-term capacity, such as staff development, investment in infrastructure, and risk management initiatives. The IFCN is not intended to replace a permanent loss of funds or eliminate an ongoing budget gap. Funding is derived from the net-growth in year-end central reserve balances over the prior two years. Annual IFCN levels will be 10% of any net-growth or $250,000, whichever is lower. A total of up to $249,600 is available in the current budget request cycle for funding in 2017 / 18.
Main Page Content
Guidelines
- The IFCN has been established to provide one-time funds to address unanticipated and unbudgeted or under-supported academic / operational / administrative needs, as well as initiatives that will build long-term capacity, such as staff development, investment in infrastructure or equipment, and risk management
- Any unit, academic or administrative, can apply for IFCN funding
- Applications are to be submitted through MachForm available here. An application form template is attached for reference.
- Proposals will be evaluated on the extent to which the request supports the stability of the mission, programs, and ongoing operations of the University and mitigates risk.
-
Proposals must meet clearly documented needs, have identifiable outcomes and include implementation and assessment plans.
- Consideration will be given to initiatives having a cost sharing component.
- Proposals should specify why they cannot be self-funded at a division or school level.
- Deans and Cabinet members (Sponsor) may submit for consideration up to three or five prioritized requests, respectively.
- Requests will be reviewed by the Campus-wide Budget and Resource Committee (BRC).
- President’s Cabinet, informed by BRC’s review, will make final funding decisions based on their professional judgement and understanding of campus needs, priorities, and operational risk mitigation.
- Funded proposals will be required to provide mid-year and year-end progress reports. |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/internal-loan-fund/ | Prior Investment Funds processes identified numerous strategic opportunities and critical infrastructure needs which heretofore had gone unaddressed.
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Investment Funds projects are a testament to the fiscal capacity of the University to advance key priorities through appropriate resource allocation policy and budget processes. Several proposals exceeded the capacity of the Investment Funds to support either in part or their entirety due in part to their overall cost. In response, the campus established, and the President’s Cabinet endorsed, a fund by which internal loans can be made for priority proposals of this type.
The Internal Loan Fund (ILF) provides the campus with a tool to allocate resources more effectively to leverage fiscal capacity and support strategic priorities and infrastructure needs that are beyond the means of any single funding source (unit operating funds, academic equipment replacement funding, fee based revenue, Investment Funds, etc.) to address.
The campus maintains a central reserve fund to operate in fiscal balance, make new one-time and permanent commitments and maintain appropriate reserve balances. The Internal Loan Fund expands the use of central reserve funds by allocating up to 5% of the trailing year reserve balance as ‘working capital’ to finance approved loans consistent with the following terms:
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Individual loan amount not to exceed 20% of the loan portfolio.
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Individual loan amount not to exceed 75% of other available sources of matching funds; e.g. some combination of unit operating funds and/or campus grants: academic equipment replacement funding, tech fee, investment funds, etc. *
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Term not to exceed the depreciable life of the equipment or activity being financed or five years, whichever is less.
- Computer/Servers (three years
- Other Activities (five years)
Request & Approval Process
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Requests for internal loan financing can be made through Investment Fund(s), Academic Equipment Replacement Funding, Technology Support Initiative Grants, or LEEP funding requests, or alternatively considered by the Vice President of Administration and Finance during the process of proposal review and funding discussion to optimize project funding across all fund sources.
-
ILF financing commitments are subject to President’s Cabinet final review and approval.
* For example an Investment Fund proposal with a total costs of $90,000 and an up-front match of $10,000 from the proposing unit, might receive an investment fund award of $30,000 and an internal loan of $50,000 ($10,000/yr. for five years) |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-2017/ | 2017-18 Investment Fund Report
Proposals being funded July 1, 2017:
Investment Fund for the Future (IF 2 )
Of the 29 IF 2 proposals submitted, 13 were funded in full or in part for a total of $201,464
FULLY FUNDED
- Supporting Expansion and Academic Success of Biology Service Courses
- Student Engagement: Preparing for Research at Brockport and Beyond
- Brockport International Film Festival
- Exploring Alternate Majors In Health and Medicine
- EDI Professional Development Certificate Initiative
- Developing International Networked Courses
- Partnership Outreach Initiatives
- B3: The Disney Effect (Procurement of a Sidewalk/Roadway Sweeper)
- Campus-Wide On-Line Payment Solution
PARTIALLY FUNDED
- Health-Related Drake Library Resources and Materials Upgrade
- Erie Canal Interdisciplinary Research Laboratory
- Online Course Build Support for Graduate Nursing Program
- Everyday Wheelchairs for Campus Activities
Investment Fund for Core Needs (IFCN)
Of the 36 proposals submitted, 22 were funded in full or in part for a total of $286,498
FULLY FUNDED
- Microbiology Lab Microscope Replacement
- Purchase of Chemical Inventory System
- Campus Information Reporting Solution
- Opening Doors Diversity Project Retreat Funding
- Leading-edge Classroom Technology for Engagement and Skill Building of Generation Z Students
- Multi-Purposing Tower 120
- SUNY Brockport Leadership Development Program
- Operations and Maintenance Asbestos Abatement Team
- Compliance Program for Hearing Conservation Regulations
- Add Public Space Seating at the Perimeter of Edwards Hall
- Bullex Bull’s Eye Fire Extinguisher Training System
- Electrical Grid and Lighting Update for TV Studios
- Conferences & Events Revenue Allocation & Cost Recovery
- Athletic Training Clinic Flooring Initiative
- Investing in a Career Advising Community
- Ready to Protect - Proud to Serve - But is our Equipment?
- Swipe Tracking for the ASC and Beyond
- Seymour College Union Card Swipes
PARTIALLY FUNDED
- Development of an Optics and Electronics Laboratory Course
- Creating a Culture of Accessibility: Universal Course Design & Assistive Technology Resource Ctr.
- Building an Internship Enterprise
- Professional Development for Accreditation
The President’s Cabinet, in consultation with the campus-wide Budget and Resource Committee (BRC) is pleased to announce the creation of two Investment Funds:
- The Investment Fund for the Future (IF 2 ) (up to $330,000 available) — The IF 2 is intended to provide one-time see funds to jump start projects of impact that advance the priorities — Excellence, Community, Engagement and Transformation — of the College’s Strategic Plan, Building a Better Brockport 2017-2022
- The Investment Fund for Core Needs (IFCN) (up to $249,600 available) — The IFCN is intended to provide one-time funds to support pressing unbudgeted or under-supported academic/operational/administrative needs, as well as initiatives that will build long-term capacity, such as staff development, investment in infrastructure, and risk management initiatives.
Any unit, academic or non-academic, can submit Investment Fund proposals for review for funding in 2017/18.
Links
CALL FOR PROPOSALS
INVESTMENT FUND GUIDELINES
PROPOSAL SUBMISSION AND REVIEW TIMELINE
- March 9 - Deadline for unit application to division / school
- March 23 - Deadline for division / school submission of prioritized proposals |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-2018/ | 2018-19 Investment Fund Report
The following are proposals being funded July 1, 2018. Of the 38 IF Proposals submitted, 19 were funded, for a total of $417,897 as follows:
Investment Fund for the Future (IF2)
- Community Service Tracking Service
- Development of the Power Training Program in the Biomechanics Lab
- Green Dot Program and Training
- International Speakers Series
- Preserving the Past for a Sustainable Future: The Hartwell Hall / Alumni House Art Furniture Initiative
- Rebranding of Homecoming and Family Weekend
- SUNY Brockport Graduate Nursing (FNP) Program Start-Up Needs
- Website Accessibility Compliance Tool
Investment Fund for Core Needs (IFCN)
- Bloomberg Lab for Business Majors and Minors
- Computer Lab Access for Online Students
- Emergency Preparedness and Procedures Guide Project
- John Deere Multi-Use Vehicles
- Photographic Services Manager
- Principles of Biology (BIO111) Laboratory Equipment and Anatomy Model Improvement
- Security Camera Program Initiative
- Seymour College Union Ballroom Projectors
- Seymour College Union Main Lounge Furniture
- Seymour College Union Technology Additions
- University Police - LiveScan Software
The President’s Cabinet, in consultation with the Joint Planning and Budget Committee (JPBC) is pleased to announce the second annual offering of two Investment Funds:
- The Investment Fund for the Future (IF2) (up to $380,925 available) – For new projects, to provide one-time seed funds to jump-start projects of impact that advance the Goals of the College’s Strategic Plan, Building a Better Brockport 2017-2022.
- The Investment Fund for Core Needs (IFCN) (up to $250,000 available) – For new projects, to provide one-time funds to support pressing unbudgeted or under-supported academic / operational / administrative needs, as well as initiatives that will build long-term capacity, such as staff development, investment in infrastructure, and risk management initiatives.
Any unit, academic or non-academic, can submit Investment Fund proposals for review for funding in 2018/19.
Links
CALL FOR PROPOSALS
GUIDELINES
TIMELINE FOR PROPOSAL SUBMISSION AND REVIEW
- February 2, 2018 (extended) — Deadline for unit proposal submissions to division / school
- February 12, 2018 — Deadline for division / school submission of prioritized proposals
APPLICATION TEMPLATE
Optional for reference/printable.
PROPOSAL MACHFORM
Required to submit a proposal. |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-2019/ | 2019-2020 Investment Fund Report
The President’s Cabinet has set aside Investment Funds to provide one-time, temporary funding for a variety of campus projects. Any person or unit, academic or administrative, can apply for Investment Funds. Successful applications will meet clearly documented needs, have identifiable outcomes, and include implementation and assessment plans. Investment Funds may not be used to fund faculty lines of any sort or to fund permanent staff lines. However, they may be used to fund undergraduate or graduate student workers.
The 2019-20 Investment Funds differ in significant ways from those established in prior years. Both the number and type of funds have changed, as well as the competitive process to apply for funds.
The following are all the proposals being funded July 1, 2019. Across the three funds (Strategic Priorities, CNFA, and Venture), 32 full proposals were submitted, of which 16 proposals were funded, totaling $467,750, as follows:
Strategic Priorities Fund
- APS Peer Mentor Program
- Creating Resources for a Diverse Population through Mobile Technology
- Golden Eagle Pride - Hall of Fame Kiosk & Display
- Important Tutor Resources
- Making Online Course Content Compliant with ADA Course Accessibility Guidelines
- Technology Enhancement to the Physical Education - Teacher Education Pedagogy Lab
Core Needs, Facilities & Alterations Fund (CNFA)
- Body Cameras - University Police Department
- Campus Information Advanced Analytical Reporting
- Equipment Replacement & Improvement for High Enroll BIO Courses
- Increasing Accessibility of Hands-on Learning within Anatomy & Physiology Laboratories
- Making Instrument Computers of Dept of Chem & BioChem compatible
- Portable Ticket Booth at Eunice Kennedy Shriver Stadium
- Security Camera Program
- Seymour College Union Meeting Room Chairs
- Union Computer/Commuter Lounge Upgrades
- University Police Dispatch, Mobile, and Portable Radios Upgrade Project
Venture Fund
- None funded
The President’s Cabinet, in consultation with the college-wide Joint Planning and Budget Committee (JPBC), is pleased to announce the availability of three Investment Funds for fiscal year 2019-20, as listed below.
A new, streamlined application process has been developed for the 2019-20 funding cycle that differs from prior years. Applications go through a two-step competitive process involving the submission of a short Letter of Intent, and after careful review of these, select applicants will be invited to submit a full proposal.
- The Strategic Priorities Fund — To provide one-time temporary funds for projects that directly address a measure of success in the strategic plan that have been identified as funding priorities by Goal Groups for the 2019-20 funding cycle. Applications for Strategic Priorities funds must directly address one (and only one) of the measures of success listed below. A full description of each measure can be found in the College’s Strategic & Operational Plans.
- Core Needs, Facilities & Alterations Fund — To provide one-time funds to support pressing unbudgeted or under-supported academic/operational/administrative needs, facilities and alterations, and initiatives that build long-term capacity, such as staff development (but not lines), investment in infrastructure, and risk management initiatives.
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Venture Fund — To temporarily fund new pilot projects, including new academic offerings or delivery systems, that respond to student demand or promise to increase new student enrollment; retention efforts; and/or other new projects that will serve as demonstration or “proof of concept” projects. These funds are not intended to fund new academic programs. New academic programs require significant research and development and entail separate approval activities, placing them well outside the definition of “pilot projects” to which this fund is aimed.
Any person or unit, academic or non-academic, can submit Investment Fund proposals for review for funding in 2019-20. The application guidelines and timeline are attached, and also available online.
Important deadlines to note include Monday, October 1, 2018 for submitting initial Letters of Intent and, for those invited to submit full proposals, Friday, November 30, 2018.
The Cabinet, informed by JPBC review, will make final funding decisions. The target date for final award notification is late February, 2019.
For questions about the Investment fund proposal process, how to develop a Letter of Intent, or about the three specific types of funds available, please contact Denise Copelton or Rey Sia.
For MachForm functional questions, please contact Pat Maxwell.
Links
Call Letter
Guidelines
Timeline
Letter of Intent
RESOURCE DOCUMENTS
Internal Loan Fund
Dean’s Council Policy on Stipend Requests
Budget Template
Scoring Template |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-2022/ | The President’s Cabinet has set aside Investment Funds to provide one-time, temporary funding for campus initiatives that directly impact student enrollment and retention. Any person or unit, academic or administrative, can apply for Investment Funds. Projects that engage multiple departments/divisions are strongly encouraged. Successful applications will have identifiable outcomes and include implementation and assessment plans. Investment Funds may not be used to fund faculty lines of any sort or to fund permanent staff lines. However, they may be used to fund undergraduate or graduate student workers.
The 2022-2023 Investment Funds differ in significant ways from those established in prior years. Specifically, funds are to be used for projects that have measurable impacts on student enrollment and retention. Applicants need to ensure that proposed projects are not duplicative of efforts that already exist on campus but projects that complement such efforts are encouraged. Refer to the Investment Funds website to review some already existing enrollment and retention initiatives.
APPLICATION PROCESS:
Prior to drafting a proposal, applicants should review the “Proposal Submission Tools for Success” materials available on the Investment Funds webpage. Upon doing so, review the following guidelines to which all proposals must adhere:
-
Full proposals must include an itemized budget using the Excel budget template found on the Investment Fund webpage, and a detailed budget explanation.
- Applicants must upload the completed Excel budget template with their MachForm application or their application will be considered incomplete.
- Proposals must include a realistic timeline for implementation of the initiative/project that also aligns with the budget and utilizes all funding by no later than June 30, 2023.
-
Applications must include a detailed assessment plan that outlines:
- the measurable objectives the initiative/project seeks to achieve,
- the metrics/data that will be collected to determine whether or not those objectives were met, and
- an implementation timeline for assessment plan.
-
Before submitting an application, applicants should consult with the necessary supervisors regarding the appropriateness of their proposed project and to verify costs.
- For proposals involving computer technology (e.g., computer software, networking, etc.), applicants must consult with the Chief Information Officer (Bob Cushman or their designee) and submit with their application evidence of such consultation (e.g., e-mail or letter verifying costs and feasibility).
- For proposals involving facilities, applicants must consult with the Director of Facilities Planning and Construction (Gary Morog or their designee) and/or the Director of Facilities Maintenance and Operations (Kevin Rice or their designee), as appropriate, and submit with their application evidence of such consultation (e.g., e-mail or letter verifying costs and feasibility).
-
In general, Investment Funds may not be used for faculty and staff stipends. Exceptions to this rule require separate justification and Dean’s Council (for faculty stipends) or Cabinet member (for staff stipends) approval.
- Applicants wishing to include a faculty or staff stipend request in their full budget proposal are required to consult with Deans/VPs about the appropriateness of such a request before submitting their application.
- A Stipend Request Authorization form is available on the Investment Funds webpage. The completed form must be signed by either the Dean (for faculty stipends) or Vice President (for staff stipends) to whom the individual potentially receiving the stipend reports. The form requires Deans/VPs to indicate that the stipend is both a legitimate expense (i.e., the work involved falls outside the intended recipient’s normal job duties) and that the requested stipend amount is reasonable given the work involved. Deans/VPs may suggest an alternate amount.
- Those requesting a stipend must upload the signed Stipend Request Authorization form to their application in MachForms or the stipend request will not be considered.
- Dean/VP authorization of a stipend request via their signature on the form does not guarantee funding.
Full proposals will be evaluated on:
- the completeness and quality of the project description including the measurability of outcomes,
- the likelihood and potential strength of impact on student enrollment and retention,
- the quality of the assessment plan, and
- the appropriateness of the proposed budget.
Proposals will be reviewed by the Investment Fund (IF) Subcommittee of the Joint Planning and Budget Committee (JPBC). The IF Subcommittee will make funding recommendations to the full JPBC. Subsequently, JBPC makes funding recommendations to President’s Cabinet. President’s Cabinet, informed by JPBC’s review, will make final funding decisions based on their professional judgement.
ADDITIONAL POINTS TO CONSIDER:
- Investment Funds may not be used to fund faculty lines of any sort or to fund permanent staff lines. However, they may be used to fund undergraduate or graduate student workers.
-
Because all Investment Fund monies are state dollars, all purchases using these funds, including travel reimbursement, must follow state purchasing rules and regulations and must constitute valid state purchases.
- All purchases must be made through the standard purchasing and procurement process established at the University.
- For questions regarding the appropriate use of state funds and appropriate purchasing procedures, please contact Procurement and Payment Services at (585) 395-2351.
-
Funding will be made available upon notification of award.
- Funding for successful projects will become available July 1, 2022.
- Unused funds will be forfeited on June 30, 2023.
- Specific deadlines for the submission of purchase requisitions and other expenses will be communicated in award notification letters.
- Funds may not be used for reimbursement of prior purchases/expenses that occurred before July 1, 2022.
- Funded projects will be required to provide mid-year and year-end progress reports. Failure to submit these reports will disqualify a recipient from receiving future Investment Funds for other projects for a period of five years.
For questions about the proposal process, please contact Darson Rhodes.
Links
RESOURCE DOCUMENTS
Dean’s Council Policy on Stipend Requests
Stipend Request Authorization Form
Budget Template
Scoring Guide
PROPOSAL SUBMISSION TOOLS FOR SUCCESS
Budget Reference Guide and Objectives
Assessment Plan Reference Guide |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-2023/ | The President’s Cabinet has set aside Investment Funds to provide one-time, temporary funding for campus initiatives that directly align with the University’s 2022-2027 strategic plan. Any person or unit, academic or administrative, can apply for Investment Funds. Projects that engage multiple departments/divisions are strongly encouraged. Successful applications will have identifiable outcomes and include implementation and assessment plans. Investment Funds may not be used to fund faculty lines of any sort or to fund permanent staff lines. However, they may be used to fund undergraduate or graduate student workers.
APPLICATION PROCESS:
Prior to drafting a proposal, applicants should review the “Proposal Submission Tools for Success” materials available on the Investment Funds webpage. Upon doing so, review the following guidelines to which all proposals must adhere:
-
Full proposals must include an itemized budget using the Excel budget template found on the Investment Fund webpage, and a detailed budget explanation.
- Applicants must upload the completed Excel budget template with their MachForm application or their application will be considered incomplete.
- Proposals must include a realistic timeline for implementation of the initiative/project that also aligns with the budget and utilizes all funding by no later than June 30, 2024.
-
Applications must include a detailed assessment plan that outlines:
- the measurable objectives the initiative/project seeks to achieve,
- the metrics/data that will be collected to determine whether or not those objectives were met, and
- an implementation timeline for assessment plan.
-
Before submitting an application, applicants should consult with the necessary supervisors regarding the appropriateness of their proposed project and to verify costs.
- For proposals involving computer technology (e.g., computer software, networking, etc.), applicants must consult with the Chief Information Officer (Bob Cushman or their designee) and submit with their application evidence of such consultation (e.g., e-mail or letter verifying costs and feasibility).
- For proposals involving facilities, applicants must consult with the Director of Facilities Planning and Construction (Gary Morog or their designee) and/or the Director of Facilities Maintenance and Operations (Julie Caswell or their designee), as appropriate, and submit with their application evidence of such consultation (e.g., e-mail or letter verifying costs and feasibility).
-
In general, Investment Funds may not be used for faculty and staff stipends. Exceptions to this rule require separate justification and Dean’s Council (for faculty stipends) or Cabinet member (for staff stipends) approval.
- Applicants wishing to include a faculty or staff stipend request in their full budget proposal are required to consult with Deans/VPs about the appropriateness of such a request before submitting their application.
- A Stipend Request Authorization form is available on the Investment Funds webpage. The completed form must be signed by either the Dean (for faculty stipends) or Vice President (for staff stipends) to whom the individual potentially receiving the stipend reports. The form requires Deans/VPs to indicate that the stipend is both a legitimate expense (i.e., the work involved falls outside the intended recipient’s normal job duties) and that the requested stipend amount is reasonable given the work involved. Deans/VPs may suggest an alternate amount.
- Those requesting a stipend must upload the signed Stipend Request Authorization form to their application in MachForms or the stipend request will not be considered.
- Dean/VP authorization of a stipend request via their signature on the form does not guarantee funding.
Full proposals will be evaluated on:
- the completeness and quality of the project description including the measurability of outcomes,
- the strength of alignment with the University’s strategic plan,
- the quality of the assessment plan, and
- the appropriateness of the proposed budget.
Proposals will be reviewed by the Investment Fund (IF) Subcommittee of the Joint Planning and Budget Committee (JPBC). The IF Subcommittee will make funding recommendations to the full JPBC. Subsequently, JBPC makes funding recommendations to President’s Cabinet. President’s Cabinet, informed by JPBC’s review, will make final funding decisions based on their professional judgement.
ADDITIONAL POINTS TO CONSIDER:
- Investment Funds may not be used to fund faculty lines of any sort or to fund permanent staff lines. However, they may be used to fund undergraduate or graduate student workers.
-
Because all Investment Fund monies are state dollars, all purchases using these funds, including travel reimbursement, must follow state purchasing rules and regulations and must constitute valid state purchases.
- All purchases must be made through the standard purchasing and procurement process established at the University.
- For questions regarding the appropriate use of state funds and appropriate purchasing procedures, please contact Procurement and Payment Services at (585) 395-2351.
-
Funding will be made available upon notification of award.
- Funding for successful projects will become available July 1, 2023.
- Unused funds will be forfeited on June 30, 2024.
- Specific deadlines for the submission of purchase requisitions and other expenses will be communicated in award notification letters.
- Funds may not be used for reimbursement of prior purchases/expenses that occurred before July 1, 2023.
- Funded projects will be required to provide mid-year and year-end progress reports. Failure to submit these reports will disqualify a recipient from receiving future Investment Funds for other projects for a period of five years.
For questions about the proposal process, please contact Darson Rhodes.
Links
RESOURCE DOCUMENTS
Dean’s Council Policy on Stipend Requests
Stipend Request Authorization Form
Budget Template (xlsx)
Scoring Guide
PROPOSAL SUBMISSION TOOLS FOR SUCCESS
Budget Reference Guide and Objectives
Assessment Plan Reference Guide |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-core-needs-18-19/ | The President’s Cabinet has established an Investment Fund for Core Needs (IFCN) to make available one-time funds to support pressing unbudgeted or under-supported academic/operational/administrative needs.
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This also includes initiatives that will build long-term capacity, such as staff development, investment in infrastructure, and risk management initiatives. The IFCN is not intended to replace a permanent loss of funds or eliminate an ongoing budget gap. Funding is derived from the net-growth in year-end central reserve balances over the prior two years. Annual IFCN levels will be 10% of any net-growth or $250,000, whichever is lower.
A total of up to $250,000 is available in the current budget request cycle for funding in 2018-2019.
Process
Applications must be submitted through the Investment Funds Proposal MachForm. The application template is also attached for reference. Submitted applications are then forwarded to the unit head (Deans and/or Cabinet members) for prioritization/approval.
- Cabinet members may submit for consideration up to five prioritized proposals.
-
Schools (with Dean approval) may submit up to the following number of prioritized proposals:
- School of Business (three)
- School of Education, Health & Human Services (four)
- School of Arts & Sciences (seven)
- Schools may submit up to two additional compelling and high priority proposals with Provost approval.
- Compelling and high priority cross divisional/school proposals require sign-off by the responsible administrative officers (Deans/Cabinet members) and do not count against a Dean’s or Cabinet member’s quotas outlined above.
- Proposals will be reviewed by the Campus-wide Joint Planning and Budget Committee (JPBC).
- President’s Cabinet, informed by JPBC’s review, will make final funding decisions based on their professional judgement.
Guidelines
- The IFCN has been established to provide one-time funds to address unanticipated and unbudgeted or under-supported academic / operational / administrative needs, as well as initiatives that will build long-term capacity, such as staff development, investment in infrastructure or equipment, and risk management.
- Any unit, academic or administrative, can apply for IFCN funding. Cross-unit proposals are encouraged.
-
Proposals must meet clearly documented needs, have identifiable outcomes and include implementation and assessment plans.
- Consideration will be given to initiatives having a cost sharing component.
- Proposals should specify why they cannot be self-funded at a division or school level.
- IFCN funds may not be used to fund faculty lines of any sort.
-
In general, funds may not be used for faculty and staff stipends. Exceptions to this rule require separate justification and Dean’s Council (for faculty stipends) or Cabinet member (for staff stipends) approval.
- Authorization by Deans and/or Cabinet members must be indicated at the time of Dean/Cabinet member prioritization/approval/signature.
- Deans / Cabinet members must indicate if a requested stipend is a legitimate expense (e.g., the work involved falls outside the applicant’s normal job duties) and if the requested stipend amount is reasonable given the work involved. Deans/Cabinet members may suggest an alternate amount. However, Dean/Cabinet member authorization of a stipend request does not guarantee funding.
- Applicants wishing to include a faculty or staff stipend request in their budget are encouraged to consult with Deans/Cabinet members about the appropriateness of such a request before submitting their application.
- More information on requesting a faculty stipend can be found in the Dean’s Council Policy on Stipend Requests
- All funding requests must include a detailed budget using the Budget Template (in Excel format). Applicants must upload the completed Budget Template with their MachForm application or their application will be considered incomplete.
- Proposals may include a request for an Internal Loan. Please refer to the Internal Loan Fund for more information.
-
Before submitting an application, applicants should consult with appropriate supervisors regarding the appropriateness of their proposed project and to verify costs.
- For proposals involving computer technology (computer software, networking, etc.), applicants must consult with The Chief Technology Officer (Bob Cushman or his designee) and submit with their application evidence of such consultation (email or letter verifying costs).
- For proposals involving facilities, applicants must consult with the Director of Facilities and Planning (John Osowski or his designee) and submit with their application evidence of such consultation (email or letter verifying costs).
- Because IFCN monies are state dollars, all purchases using IFCN funds must follow state procurement rules and must constitute valid state purchases.
- Proposals will be evaluated on their alignment with the College’s four strategic goals, the completeness and quality of the written proposal, and the extent to which the request is supported by assessment data.
- Funded proposals will be required to provide mid-year and year-end progress reports. |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-fund-future-18-19/ | The President’s Cabinet has established an Investment Fund for the Future (IF 2 ) to provide one-time seed funds to jump start projects of impact that advance the strategic goals of the College’s Strategic Plan, Building a Better Brockport 2017 – 2022.
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These include the following:
- To be a great place to learn
- To be a College engaged with its community
- To be a sustainable institution
- To be a great place to work
To help inform the development of proposals, please see the College’s strategic plan and operational plan.
Funding is derived from Divisional year-end surpluses in non-Personal Service Regular (PSR) accounts* and is made available through a competitive award process for projects to be initiated in the 2018-2019 academic year.
A total of up to $380,925 is available in the current budget request cycle for funding in 2018-2019.
Process
Applications must be submitted through the Proposal MachForm. The application template is also attached for reference. Submitted applications are then forwarded to the unit head for prioritization/approval (Deans and/or Cabinet members).
- Cabinet members may submit for consideration up to five prioritized proposals.
-
Schools (with Dean approval) may submit up to the following number of proposals:
- School of Business (three)
- School of Education, Health, and Human Services (four)
- School of Arts & Sciences (seven
- Schools may submit up to two additional compelling and high priority proposals with Provost approval
- Compelling and high priority cross divisional / school proposals require sign-off by the responsible administrative officers (Deans / Cabinet members) and do not count against a Dean’s or Cabinet member’s quotas outlined above.
- Proposals will be reviewed by the Campus-wide Joint Planning and Budget Committee (JPBC).
- President’s Cabinet, informed by JPBC’s review, will make final funding decisions based on their professional judgement.
Guidelines
- The IF 2 has been established to fund small scale projects that will have rapid and significant impact and/or possess scale-up and self-funding potential.
- Any unit, academic or administrative, can apply for IF 2 funds. Cross-unit proposals are encouraged.
- Proposals addressing issues of campus climate are encouraged, as are cross-divisional proposals.
-
Proposals must meet clearly documented needs, have identifiable outcomes and include implementation and assessment plans.
- Consideration will be given to initiatives having a cost sharing component.
- Proposals should specify why they cannot be self-funded at a division or school level.
- IF 2 funds may not be used to fund faculty lines of any sort.
-
In general, funds may not be used for faculty and staff stipends. Exceptions to this rule require separate justification and Dean’s Council (for faculty stipends) or Cabinet member (for staff stipends) approval.
- Authorization by Deans and/or Cabinet members must be indicated at the time of Dean / Cabinet member prioritization/approval/signature.
- Deans / Cabinet members must indicate if a requested stipend is a legitimate expense (e.g., the work involved falls outside the applicant’s normal job duties) and if the requested stipend amount is reasonable given the work involved. Deans / Cabinet members may suggest an alternate amount. However, Dean / Cabinet member authorization of a stipend request does not guarantee funding.
- Applicants wishing to include a faculty or staff stipend request in their budget are encouraged to consult with Deans / Cabinet members about the appropriateness of such a request before submitting their application.
- More information on requesting a faculty stipend can be found in the Dean’s Council
- All funding requests must include a detailed budget using the Budget Template (in Excel format). Applicants must upload the completed Budget Template with their MachForm application or their application will be considered incomplete.
- Proposals may include a request for an Internal Loan. Please refer to the Internal Loan Fund for more information.
-
Before submitting an application, applicants should consult with appropriate supervisors regarding the appropriateness of their proposed project and to verify costs.
- For proposals involving computer technology (e.g., computer software, networking, etc.), applicants must consult with The Chief Technology Officer (Bob Cushman or his designee) and submit with their application evidence of such consultation (e.g., e-mail or letter verifying costs).
- For proposals involving facilities, applicants must consult with the Director of Facilities & Planning (John Osowski or his designee) and submit with their application evidence of such consultation (e.g., e-mail or letter verifying costs).
- Because IF 2 monies are state dollars, all purchases using IF 2 funds must follow state procurement rules and must constitute valid state purchases.
- Proposals will be evaluated on their alignment with the College’s four strategic goals, the completeness and quality of the written proposal, and the extent to which the request is supported by assessment data.
- Funded proposals will be required to provide mid-year and year-end progress reports.
*Divisions will retain carry-forward balances of 5% their non PSR budgets (Other than Personal Service [OTPS] / Supplies and Expense [S&E], Temporary Personnel Costs [Temp Services], and Overtime / Holiday). Amounts greater than 5% will be pooled to provide one-time funding for the College’s Investment Fund for the Future. |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-fund-scoring-rubric/ | Note: Reviewers must recuse themselves if named as a project lead or sponsor for the specific proposal under review. The measure is scored 1 (poor) – 5 (excellent).
Section 1 – Required
Section 2 – Preferred
Section 3 – Project Description and Impact
Section 4 – Strategic Plan Alignment
Section 5 – Sustainability
Section 6 – Implementation Plan
Section 7 – Consultation
Yes (costs have been verified and proof of verification was provided.)
No (costs have not been verified and/or proof of verification was not provided)
Section 8 – Budget & Other Resources
- 8-1. Budget spreadsheet is complete
- 8-2. Costs are appropriately itemized and described
Section 9 – Assessment Plan
- 9-1. Goals/outcomes are clear and reasonable.
- 9-2. Specific measures of success are tied to each goal/outcome.
Section 10 – Additional Reviewer Comments
Additional reviewer comments will be left in this section. |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/investment-funds-request-form-template/ | Application form for Investment Fund for the Future (IF2) and Investment Fund for Core Needs (IFCN).
Main Page Content
What type of funding are you looking for?
INVESTMENT FUND FOR THE FUTURE (F2)
For new projects, to provide one-time seed funds to jump start projects of impact that advance the Goals of the University’s Strategic Plan, Building A Better Brockport 2017-2022. Funds may not be used to support new faculty lines of any sort.
INVESTMENT FUND FOR CORE NEEDS (IFCN)
For new projects, to provide one-time funds to support pressing unbudgeted or under-supported academic/operational/administrative needs, as well as initiatives that will build long-term capacity, such as staff development, investment in infrastructure, and risk management initiatives. Funds may not be used to support new faculty lines of any sort.
How to Submit the Request for Funding
PROJECT LEAD
- Complete the form.
- Enter your signature and submit the form.
- Your sponsor(s) will review the form AFTER it is submitted.
QUESTIONS?
- MachForm functional questions, contact Pat Maxwell
- IFCN or IC2 proposal questions, contact Denise Copelton
Request Form Template
This is a only template. Please use the Investment Funds Request Form for an actual submission.
Proposal Summary
Title:
Project Lead Name:
Project Lead Department:
Project Lead School/Division:
Project Lead email address:
Did you receive IF2/IFCN funding for 2017/18?
- Yes (If yes, you will be prompted to identify the title of the funded request)
- No
Proposal Sponsors
Check the box below if:
- This proposal is cross-unit; It will be managed by more than one school and/or division.
Sponsor 1: Name of Sponsor
Sponsor 2 (If proposal is cross-unit):
- Name of Sponsor 2
- Sponsor 2 School/Division
Sponsor 3 (If proposal is cross-unit):
- Name of Sponsor 3
- Sponsor 3 School/Division
Proposal Description & Impact
A-1. Description of the Initiative
A-2. Impact Statement: What change will this project deliver in the short term? What are the expected longer term impacts?
Strategic Alignment
B-1. Outline the ways in which the proposed investment will contribute to the University Strategic Plan Goals, and if appropriate, their Measures of Success.
Your narrative must:
- Identify the primary strategic goal, and
- Be explicit in describing how the project contributes to the goal(s).
Sustainability
C-1. How will this initiative become self-sustaining beyond the initial funding period?
Implementation Plan
D-1. Identify the specific activities to be funded from the Investment Fund. Provide an estimated timeline for implementation and for activities anticipated to be ongoing.
Consultation
Confirmation that required consultation has occurred, where applicable.
E-1. For requests involving technology: Indicate whether the Chief Information Officer (Bob Cushman or his designee) has reviewed this proposal and verified potential costs as it relates to technology.
- Yes - please attach proof of consultation (e.g., email or letter) in section H-2 of this form.
- No
- Not Applicable
E-2. For requests involving facilities: Indicate whether the Director of Facilities & Planning (John Osowski or his designee) has reviewed this proposal and verified potential costs as it relates to facilities.
- Yes - please attach proof of consultation (e.g., email or letter) in section H-2 of this form.
- No
- Not Applicable
E-3. The Project Lead has confirmed other required resources with the appropriate supervisor.
- Yes - please attach proof of consultation in section H-2 of this form.
- No
- Not Applicable
E-3.1 Enter supervisor’s name (if answer to E-3 is ‘Yes’).
Budget & Other Funding Sources
F-1. Upload your itemized budget here. Use the Budget Spreadsheet (Excel format only).
F-2. Total Amount Requested from IFCN or IF2:
F-3. This proposal includes (check as many as apply):
- Cost sharing.
- A faculty stipend.
- A staff stipend.
F-4. Have you considered applying to any of the following funding sources* for this proposal? Select all that apply.
- Facility Alteration Projects - Improvements and/or significant renovations/changes (as opposed to maintenance or repair) to campus facilities, typically costing more than $1,500.
- Internal Loan Fund- When a unit has some funds to apply, this can provide up to 75% of total project cost, while remains are covered by unit; loan to be repaid over the following five years in equal annual payments, no interest.
- MCM Fund- Minor Critical Maintenance Fund - For alteration requests (need better description and perhaps dollar range)
- LEEP Fund - Learning Environments Enhancement Project
- Other, identify:
F-5. Is the success of the project contingent on receipt of funds from any additional funding source(s)?
- No
- Yes, please explain:
Assessment Plan
G-1. How will you assess/measure the effectiveness of this initiative? Provide anticipated outcomes and specific measurements for success.
Additional Information
H-1. Please provide any additional information to assist in the review of the proposal, including why the initiative cannot be funded from divisional resources.
H-2. Supplemental Materials: Upload up to 3 supplemental files here (not required)
You can upload up to three files providing any supplemental information that might assist in the review of your proposal. These files can be images or related materials.
If request involves technology or facilities, please attach proof of consultation with appropriate designee.
Signatures
Directions for Project Lead:
- Enter your signature and submit your application.
- Your sponsor(s) will review and sign the form AFTER you have submitted it.
Project Lead Signature:
Project Lead Email: |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/memo-18-19/ | Date: November 22, 2017
To: President’s Cabinet and Deans
CC: Department Chairs, Directors
From: James (Beau) Willis, PhD
Re: Campus-wide Call for Investment Fund Proposals
The President’s Cabinet, in consultation with the campus-wide Joint Planning and Budget Committee (JPBC), is pleased to announce the availability of the following two Investment Funds:
-
The Investment Fund for the Future (IF 2 ) (up to $380,925 available) – The IF 2 is intended to provide one-time seed funds to jump start projects of impact that advance the goals of the College’s Strategic Plan, Building a Better Brockport 2017 – 2022, and
-
The Investment Fund for Core Needs (IFCN) (up to $250,000 available) – The IFCN is intended to provide one-time funds to support pressing unbudgeted or under-supported academic / operational / administrative needs, as well as initiatives that will build long-term capacity, such as staff development, investment in infrastructure, and risk management initiatives.
Any unit, academic or non-academic, can submit Investment Fund proposals for review for funding in 2018 / 19. Application guidelines and calendar are attached and are also available online.
An Investment Fund Workshop has been scheduled for Friday, December 8, 2017, from 3 to 4:30 pm in LAB 202 to answer questions and assist with proposal preparation. Anyone wishing to attend the workshop should RSVP to Laurie Smith via email no later than Wednesday, December 6, 2017.
Important deadlines to note include January 29, 2018, for submitting initial applications and February 12, 2018, for divisional / school prioritization.
Proposals will be reviewed by the JPBC. The Cabinet, informed by JPC review, will make final funding decisions. Award announcements will be made in May 2018.
Cc: President Macpherson
College Senate President (Sandeep Singh)
JPBC Co-Chair (Denise Copelton)
BSG President (Eli Madison) |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/mission/ | Mission
Our contribution to the University’s mission “to be an inclusive learning community that inspires excellence through growth, engagement, and transformation” is to assist students, faculty and staff and keep the campus functional, attractive, and growing through the delivery of high quality financial, human, physical plant, and student services while ensuring the sustainability of our operations.
Vision
The division and its staff will be seen by the campus as efficient, knowledgeable, creative, and talented problem solvers and business partners and recognized across SUNY for their expertise and leadership.
Values
RESPECT
We respect the skills, knowledge and abilities of our staff and provide them the tools and training to excel in a climate of civility, diversity, equity, and inclusion.
INTEGRITY
We are committed to making sound ethical business decisions in compliance with University, SUNY and New York State regulations and policies with the highest standards of ethics and integrity.
PASSION & EXCELLENCE
We are committed to delivering our very best in all we do, holding ourselves accountable for results and providing timely and accurate communication to our clients.
EFFICIENCY & EFFECTIVENESS
We seek effective and efficient ways to solve problems and better serve our customer based on assessment.
Division Goals
- Become a Great University at Which to Work through the development of our human capital — HR transformation, skills development, work/life balance, appropriate tools, systems and processes. (Strategic Plan Goals #3 and #4)
- Ensure ongoing operational sustainability — risk management, succession planning, business continuity, systems and process improvements, etc. (Strategic Plan Goals #3 and 4)
- Establish a culture of management accountability — Develop a culture of planning, data informed assessment, and ongoing improvement across all units. (Strategic Plan Goal #3)
- Build a Better Brockport through the quality of our facilities. (Strategic Plan Goals #3 and #4) |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/newsletters/ | Issue 28: October 31, 2023 Issue 27: October 2, 2023 Issue 26: September 5, 2023 Issue 25: August 21, 2023 Issue 24: August 7, 2023 Issue 23: July 24, 2023 Issue 22: July 10, 2023 Issue 21: June 26, 2023 Issue 20: June 12, 2023 Issue 19: May 30, 2023 Issue 18: May 15, 2023 Issue 17: May 1, 2023 Issue 16: April 17, 2023 Issue 15: April 3, 2023 Issue 14: March 20, 2023 Issue 13: March 7, 2023 Issue 12: February 20, 2023 Issue 11: February 6, 2023 Issue 10: January 23, 2023 Issue 9: January 9, 2023 Holiday Message: December 14, 2022 Issue 8: December 6, 2022 Issue 7: November 21, 2022 Issue 6: November 7th, 2022 Issue 5: October 24, 2022 Issue 4: October 10, 2022 Issue 3: September 26, 2022 Issue 2: September 13, 2022 Issue 1: August 29, 2022 |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/organizational-charts/ | Below you will find a list of organizational charts for each unit within the Division of Administration and Finance.
- Division of Administration and Finance Organizational Chart
- Brockport Auxiliary Service Corporation (BASC)
- Brockport Information & Technology Services (BITS)
- Environmental Health and Safety
- Facilities Maintenance and Operations
- Facilities Planning and Construction
- Finance and Management
- Human Resources & Payroll |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/scholarships/ | Philosophy & Purpose
The Edward J. Kumar Administration and Finance Scholarship was established in 2007 to recognize and provide financial means for incoming or current students (or students, if the fund balance allows multiple awards in a given year) who are related to a current or retired employee of the Division of Administration & Finance, Brockport Auxiliary Service Corporation (BASC), or the Research Foundation at SUNY Brockport. The funds are disbursed to recipients as non-tuition educational expense grants that may be used to cover educational costs such as room, board or university fees.
Eligibility, Criteria, & Application Process
For a detailed description of the $1,000 scholarship, including eligibility and criteria, please see the Brockport Foundation’s Edward J. Kumar Administration & Finance Scholarship.
To learn more about the application process, please see the Brockport Foundation Scholarships webpage.
Recipient Selection Process
The Edward J. Kumar Administration & Finance Scholarship is a competitive scholarship that is fortunate enough to provide at least one, if not multiple, $1,000 awards annually to eligible students.
A Selection Committee consisting of direct reporting staff to the current Vice President for Administration & Finance will select the annual recipient/recipients based on the criteria outlined for this scholarship, with preference given to the student(s) with the greatest financial need. The Foundation Scholarship Office will verify financial need based on the FAFSA filed by the student(s).
The Selection Committee will notify the Brockport Foundation’s Scholarship Office of the committee’s selection each spring. The Scholarship Office will vet the selection and then notify the recipient(s) and the Vice President for Administrative Services Emeritus Edward J. Kumar. |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/space-analysis-study/ | Executive Summary
Overview
Since the SUNY Brockport Facilities Master Plan 2013-2023 (FMP) was completed, program enrollments have shifted, departmental space needs have changed, and strategic directions have been fine tuned. In response to these changes, SUNY Brockport engaged JMZ Architects and Planners to assess various aspects of the University’s space resources. This study includes an analysis of instructional and office space utilization; a review of academic program enrollment trends and their effect on space requirements; and an assessment of current and future space needs.
Study recommendations are based on space projections through 2028 for all academic and non-academic departments. A list of capital projects has been generated to ensure the University has the necessary space resources to accommodate academic programs over the next several years. Buildings that should be renovated in the next ten years have also been identified, but several program studies targeted at specific buildings and programs will be necessary to shape future capital projects. The results of this study contribute to an understanding of where the University is now and will serve as a guide for the future alignment of space resources with strategic planning priorities.
Methodology
JMZ toured campus buildings to gain an overall understanding of building conditions and space use. A comprehensive instructional space utilization assessment was then conducted of the main campus. Meetings were held with representatives of the Registrar’s Office to discuss classroom utilization, trends in section sizes, and scheduling challenges. Campus leaders and representatives of Brockport’s three schools were engaged to discuss the results of the utilization study, as well as:
- Academic programs and new initiatives,
- Enrollment trends,
- Current and future space needs,
- Pedagogical changes affecting the size and configuration of instructional space, and
- Other facility-related issues.
The campus formed a Steering Committee to guide decisions related to space recommendations, collaborate on ideas for underutilized space, and prioritize the final list of proposed capital projects.
Instructional Space Utilization
Instructional space utilization was analyzed using the fall 2016 course schedule for the Brockport Campus. The study showed that, in aggregate, there is sufficient instructional space to meet the University’s current and future needs. There is hourly capacity in classrooms and class labs to accommodate additional course meetings. Some fine-tuning of room sizes and departmental assignments is required:
- Additional large classrooms (51 to 80 seats) are needed. Lecture halls in Edwards Hall have seating capacity and hourly capacity to meet some of this need.
- Additional lab space is needed in specific disciplines (e.g. Biology and Anatomy & Physiology), while surpluses exist in others.
Enrollment Projections
SUNY Brockport reported an enrollment target of 7,746 FTE by fall 2028, which is an additional 300 FTE over fall 2017 enrollment. This could be accomplished with enrollment growth of 0.4 percent per year, on average.
- The School of Business and Management is expected to experience faster growth than the University as a whole due to new programs, strong existing programs, and program adjustments.
- The growth rate of undergraduate programs in the School of Education, Health, & Human Services is expected to exceed the University’s rate of overall growth. Masters programs in Public Health and Addiction Counseling could stabilize graduate enrollment within the School.
- The School of Arts & Sciences is likely to grow more slowly than the University as a whole, yet programs in the sciences; refreshed programs in Communications, Journalism, and Gender Studies; and new programs that are in the planning phase are expected to attract new students.
Space Projections
Projected space needs reflect the University’s enrollment target for 2028. University-wide, 20,983 NASF of additional space will be required in the next decade.
- Instructional space needs include an additional 8,402 NASF of lecture space and 22,449 NASF of class lab space. Most of this space need could be satisfied by reconfiguring/renovating existing underutilized space. The art department, however, requires additional studio space, which may not be available within Tower Fine Arts Center.
- An additional 2,846 NASF is required for meeting rooms, a Veterans’ Center, and a meditation room.
- A storage building is required for to house large field equipment and boats.
- The physical space inventory included 10,645 NASF of unassigned space, which could offset some space needs depending on location.
Recommendations
IMPROVE SCHEDULING PRACTICES TO MEET UTILIZATION TARGETS
Brockport’s programmatic space needs could be met within its existing space if the use of existing of classrooms and class labs was optimized.
CREATE ADDITIONAL LARGE CLASSROOMS
Underutilized classrooms should be strategically combined and renovated to create larger classrooms for project-based, collaborative instruction. Six classrooms with up to 80 seats will be needed by 2028. Many classrooms with 21 to 50 seats could be converted to other uses if target utilization is achieved.
RENOVATE LECTURE HALLS
None of the lecture halls met seat utilization targets, yet many approached target hourly use. The lecture halls should be renovated with flexible furnishings, updated instructional technology, and power and data for students’ devices.
MEET BIOLOGY AND ANATOMY & PHYSIOLOGY PROGRAM NEEDS
Convert underutilized Chemistry and Physics labs to meet Biology and A&P space shortages. This approach would make use of the existing lab facilities in Smith Hall.
RIGHT-SIZE OFFICES AND RECLAIM SURPLUS OFFICE SPACE FOR OTHER USES
In areas where comprehensive renovations take place, right-size offices and reclaim surplus office space for other uses.
IN-DEPTH STUDIES ARE RECOMMENDED FOR THE FOLLOWING BUILDINGS
- Drake Memorial Library
- Tuttle North, Tuttle South, and SERC
- Seymour Union
- Holmes Hall
- Tower Fine Arts Center
JMZ’s Planning Study Presentation 2/28/19: “Space and Where the College is Now” |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/startup/ | Overview
The START-UP NY Program helps new and expanding businesses through tax-based incentives and innovative academic partnerships. The program offers new and expanding businesses the opportunity to operate tax-free for 10 years on or near eligible university or college campuses in New York State. Partnering with these schools gives businesses direct access to advanced research laboratories, development resources, and experts in key industries.
For more information on the program and SUNY Brockport’s involvement, please use the links below.
Campus Plan for Designation of Tax-Free Area(s) Memorandum (CPM) |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/timeline-17-18/ | Events Expected Completion Call for proposals December 7, 2016 Strategic plan priorities and goals (draft) available January 19, 2017 Investment Fund Workshops February 16 & 24, 2017 Deadline for unit application to division / school March 9, 2017 Deadline for division / school submission of prioritized proposals March 23, 2017 BRC review / recommendations April 6 & 13, 2017 Cabinet review May 3, 2017 Awards announced May 5, 2017 Funds available July 1, 2017 |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/timeline-18-19/ | Event Date Call for proposals November 22, 2017 Investment Fund Workshop December 8, 2017 Deadline for applications to division / school February 2, 2018 (extended) Deadline for division / school submission of prioritized proposals February 12, 2018 JPBC review / recommendations March 29, 2018 Cabinet review May 2, 2018 Awards announced May, 2018 Funds available July 1, 2018 |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/timeline-22-23/ | Event Date Call for proposals is released February 21, 2022 Proposals are due March 28, 2022 Review of proposals March 28 - April 28, 2022 Funding recommendations due to JPBC April 29, 2022 JPBC meeting to discuss recommendations May 5, 2022 Cabinet review of JPBC recommendations and final decisions on award winners Mid-May 2022 Letters to proposers Late-May 2022 Release of funds July 1, 2022 Progress reports from award recipients December 1, 2022 Final reports from award recipients July 15, 2023 |
support | administration-finance | https://www2.brockport.edu/support/administration-finance/units/ | Brockport Auxiliary Service Corporation (BASC)
BASC is a non-profit 501c(3) corporation contracted by the University to provide and manage dining services, the bookstore, catering services, laundry services, vending services, ATM’s, conferences and events, and our Easy Money program.
Brockport Information & Technology Services (BITS)
The Information & Technology Services team provides support to students, faculty and staff in the following areas: academic systems and instructional support, academic technology support, applications, systems and networking, IT security, and technology support services.
Environmental Health & Safety
The Office of Environmental Health and Safety is responsible to develop, implement, and oversee environmental health and safety programs that will positively impact working, learning, and living conditions on campus.
Facilities Maintenance & Operations
Facilities Maintenance and Operations consists of the maintenance, grounds, and custodial services across campus and the management of service requests including keys, signs, and rental vehicles.
Facilities Planning & Construction
Campus construction and planning is a vital piece toward achieving the University’s mission and strategic goals. Stay up to date with the latest available information and updates for projects on campus.
Finance & Management
The Finance and Management team provides high quality financial and support services for both internal and external clients to promote student success and fiscal accountability.
Human Resources
The Office of Human Resources provides quality service that supports the University’s efforts to recruit and retain a talented and diverse workforce. |
support | null | https://www2.brockport.edu/support/assistive-technology/ | Assistive Technology is any product, device, or system that enhances a student’s ability to learn or provides a student with disabilities the ability to learn.
SUNY Brockport offers a wide variety of devices from notetaking pens to text to audio conversion software. The following resources are available to all Brockport students.
Available to All Students
TEXT-TO-SPEECH AND SPEECH-TO-TEXT SOFTWARE
With Kurzweil 3000 text-to-speech functions you can listen to e-textbooks, and other text documents on your smartphone or laptop. Kurzweil’s speech-to-text functions allow students to dictate papers, presentations, and notes. Kurzweil also has a Read the Web extension for your browser. Brockport offers Kurzweil 3000 in all campus computer labs as well as in our online virtual lab for students with an active account.
- Quick overview of Kurzweil 3000
- Students with accommodations, please contact Student Accessibility Services at [email protected]
- An account activation request can be filled out to request a new account or reactivate an existing account.
MOBILE APPS
We can recommend a number of free or low-cost apps that can be used to manage your schedule, assist with note taking, help you study for a test, and more. Just ask!
Available to Students with Accommodations
MAGNIFIERS
Closed-Circuit TV Systems (CCTVs) allow students with low vision to magnify documents up to 24x. Adjustable cameras allow students to pivot between class material and the lecturer.
BRAILE & 3D PRINTING
Both braille and 3D printing are available at SUNY Brockport. Print papers, projects and class materials in braile upon request.
We can also provide students with 3D printed maps and various tactile objects.
To make a request please email [email protected].
Assistive Technology Training
Students with accommodations can request a technology training appointment in Accommodate. All other students can schedule training for Kurzweil 3000 in EagleSUCCESS. |
support | null | https://www2.brockport.edu/support/bits/about/mission-vision/ | Brockport Information & Technology Services
Mission
To provide leadership, access and support for the library, information, and technology needs of the University community.
Vision
“To provide anywhere, anytime access to applications, systems, and support needed by the University in pursuit of its mission.
Main Page Content
Strategies we are using to meet that vision are:
- Develop an agile organizational to accommodate the changing IT environment. Develop and adapt IT resources as needed for future demands.
- Work across organizations to implement solutions that benefit the entire University and are supportable with current staffing levels.
- Continually work with clients to improve our support. Create more opportunities for University input into IT direction.
- Standardize on technology platforms with scalable support that optimize resources.
- Migrate to system wide applications, solutions, and support models where possible.
- Look to reduce redundancy and duplication of effort. Combine efforts where necessary and use resources more efficiently.
- Mobile should be “built-in.” There should be a mobile component in all we do.
Overall as an organization, we must transition from a “Systems-based” organization to a “Services-based” organization. |
support | null | https://www2.brockport.edu/support/bits/academic-technology/policies/ | Media Duplication Policy
Academic Technology Services provides only such duplication services that comply with the Copyright Law of the United States and the Fair Use Guidelines for Educational Multimedia
- ATS will not utilize College equipment or personnel to illegally duplicate copyrighted media.
- ATS will only duplicate entire copyrighted media for academic use with prior written permission from the copyright owner.
- It is the responsibility of the user to obtain the proper written permission.
- ATS will only duplicate portions of copyrighted media for academic use as governed by the Fair Use Guidelines for Educational Multimedia.
- ATS will not duplicate any media that shows evidence of being an unlicensed copy.
- The user should supply the blank media for audio/video duplication.
- Brockport’s informational site on copyright
- Copyright Law of the United States
Other Policies
ATS staff will train faculty/designee regarding the presentation of classroom media, but will not assume responsibility of conducting the class (i.e. take attendance, administer exams, distribute paperwork, etc.). |
support | null | https://www2.brockport.edu/support/bits/helpdesk/ | The IT Service Desk is the primary technology support for students, faculty and staff of SUNY Brockport.
Main Page Content
You can reach us:
- by phone, (585) 395-5151 Option 1
- by a remote session directly to your computer
- by an in-person visit to the walk-up support desk in Drake Memorial Library
- through our self-service portal
IT Self-Service Portal (Login Required)
You can use the IT Self-Service Portal to look for instructions, place a ticket, check the status/update your tickets, and see announcements about upcoming manintenance and outages.
Report Phishing
The first line of defense against Phishing attacks is you! In an effort to quickly address and reduce the impact that these Phishing Scams have on our community, Information Technology has created a simple 3 step process for you to report these Phishing email messages.
- Receive a Phishing email or suspected email
- Use the “Report Message” option in your email to report it as phishing or forward the message to [email protected]
- You may receive a Service Now notification if the reported message needs further investigation.
Together we can reduce the risk to our vibrant community!
LITS Technology Solutions
For information and help with software, hardware, email, Blackboard, and other LITS offerings, check the IT Knowledge Base. Our most searched topics: |
support | null | https://www2.brockport.edu/support/bits/policies/ | Computing Policies and Regulations
Brockport InCommon Participant Operational Practices
The following policies can be found at the main University-wide policy webpage.
- Policy on Password Practices and Standards
- Mass Email Policy
- Email and Network Policy
- Web Privacy Policy
- Retention of IT Privileges
- Web Content Policy
- Use of Electronic Devices in Classroom
- HR Policy: Email & Network Policy
- HR Policy: Personal Information
- FERPA: Family Education Rights and Privacy Act |
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