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support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/ | Regulation Exceptions
The new regulations do not impact studies approved prior to January 21, 2019.Close
Federal Guidelines
The Institutional Review Board is mandated by federally regulated guidelines. Any research that deals with human subjects must be reviewed by the IRB. For information about human subject research visit the “Human Subject Research” webpage.Close
Recent Changes to the IRB
There have been a handful of changes to the IRB and the common rule. Read up on the most recent changes before submitting a proposal.Close
About the IRB
The Institutional Review Board is a federally mandated department that is responsible for ensuring the protection of human research participants.
Forms & Templates
When conducting research at the University involving human research subjects, it is important to follow the proper protocol. You can find all the necessary forms for your research proposal here.
Proposal Timeline
The board meets on a bi-weekly basis during the semester. Proposals that are contingent on a full board review must be received at least one week before the board meeting in order to be considered.
Proposal Guidance
For levels of review, proposal checklists, and any additional information on completing your proposal, our proposal guidance webpage can help. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/about/ | About the Institutional Review Board
The Institutional Review Board (IRB) at SUNY Brockport is responsible for ensuring the protection of human research participants. The IRB reviews protocols for research involving human participants when conducted by or under the direction of any employees, students, or agents of the University in connection with their institutional responsibilities or using any institutional property or facility. The office also provides educational resources, training sessions, and other programming to faculty, staff, and students of the University.
With representation from a range of disciplines within the University and from outside the academic community, the IRB strives to give prompt, but individualized attention to human research projects.
RESPONSIBILITIES
The IRB is responsible for and oversees:
- Human Subjects Research Training: CITI
- PACS System
- Forms and templates for proposals
- Project proposal guidance and approval
- Maintaining records
SCOPE OF THE IRB REVIEW
IRB review is conducted to ensure that proposed research involving human participants meets the criteria for IRB approval in accordance with 45 CFR 46.111 and 21 CFR 56.111. Specifically, to approve a study, the IRB must find that:
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Risks to participants are reasonable in relation to:
- anticipated benefits (if any) to participants and
- the importance of the knowledge that may be expected to result. In evaluating risks and benefits, the IRB should consider only those risks and benefits that may result from the research, as distinguished from risks and benefits to which participants would be exposed even if not participating in the research
- Risks to participants are minimized by using procedures which are consistent with sound research design and which do not unnecessarily expose participants to risk.
- Selection of participants is equitable. In making this assessment, the IRB takes into account the purposes of the research and the setting in which the research will be conducted and should be particularly cognizant of the special problems of research involving vulnerable populations, such as children, prisoners, persons with disabilities, or economically or educationally disadvantaged persons
- Informed consent will be sought from each prospective participant or the participant’s legally authorized representative in accordance with and to the extent required by part 50
- Informed consent will be appropriately documented in accordance with and to the extent required by 50.27
- Where appropriate, the research plan makes adequate provision for monitoring the data collected to ensure the safety of participants
- Where appropriate, there are adequate provisions to protect the privacy of participants and to maintain the confidentiality of data
- When some or all of the participants—such as children, prisoners, persons with disabilities, or economically or educationally disadvantaged persons—are likely to be vulnerable to coercion or undue influence, additional safeguards have been included in the study to protect the rights and welfare of these participants
- The principal investigator is qualified to conduct the proposed research
Revision & Resubmission
The IRB is charged to review protocols according to criteria listed above. On occasion, it may be difficult for an IRB reviewer to adequately assess those criteria due to the quality of the submission. Poor quality may be indicated by, and include, the following:
- Inadequate or insufficient information to determine the criteria are met,
- Insufficient scientific justification for the research protocol or plan, or
- Improper or incorrect supporting documentation to the protocol or research plan
In such cases, PIs will be asked to make significant revisions and resubmit their proposals. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/deadlines/ | Proposal Review Timeline
The proposal approval timeline is four to six weeks depending on the number of revisions required.
When a primary investigator (PI) submits a research proposal to the IRB, the IRB compliance officer will pre-screen the proposal and contact the PI with any immediate changes that must be made before it is eligible for further review. If a study does not qualify as human subjects research under the federal definition, IRB staff will determine this and notify the PI that no further oversight is required. The IRB office will provide a letter stating that the study does not meet the parameters for human subject research.
Exempt proposals are reviewed by the IRB office to ensure exempt status and to verify that all federal human subject protection guidelines are followed.
Exempt proposals that undergo limited review and expedited proposals are reviewed by the IRB office as well as at least one other Board member.
Full Board Review proposals must be reviewed by a quorum of Board members. They need to be received by the office at least one week before an IRB meeting in order to be considered for review at that meeting.
Once any initial changes are made, the approximate timeline to hear back from the IRB office with further revisions is as follows:
Exempt Review: 1–2 weeks
Expedited Review: 2–4 weeks
Full Board Review: Within one week of the IRB meeting that your proposal was reviewed.
Exempt and Expedited proposals may be submitted for review any time during the fall and spring semesters. For Full Board Review proposals, see below.
For your scheduling purposes, allow a minimum of two weeks for review of proposals and up to four weeks for final approval.
The IRB does not meet over the winter break in between semesters.
IRB Meeting Schedule
IRB Review Outcomes
The IRB will notify the researcher with one of the following once the application has been reviewed:
APPROVAL
The application is complete, the risks to subjects are minimal/minimized, and the procedures are appropriate. The IRB gives approval for the research to be conducted. Per the 2018 revisions to the common rule, Exempt proposals are not subject to continuing review. Expedited proposals are no longer subject to continuing review unless required by the board (justification will be provided). Full board reviewed studies are generally approved for one year. After that year all submissions may be reviewed for continuation. Note: it is up to the principal investigator to submit a continuation request before the issued expiration date.
REVISIONS/CLARIFICATIONS NEEDED
The application is complete but there are issues/changes that must be addressed before the project can begin. Once a satisfactory response to these contingencies is received and approved by the IRB, the review is complete.
INCOMPLETE REVIEW
Applications that are found to have deficiencies (risk to subjects, unclear procedures, serious omissions, ethical issues, or major contingencies) will be deferred. The researcher is sent an email listing the concerns that must be addressed for approval to proceed. The response of the researcher is reviewed by the IRB and will be approved or deferred until all issues are addressed satisfactorily.
NON-APPROVAL
Applications that are found to have risks that outweigh the potential benefits to subjects and/or society will receive a non-approval and the research will not be allowed to be conducted as designed. Institutional administrative officials may not override this decision. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/directory/ | -
Matthew Kotula
- Coordinator of Scholarship, Research and Sponsored Programs
- (585) 395-2472
[email protected]
Office: Allen Admin 520 A
-
Laura Merkl
- Director of Scholarship, Research + Sponsored Programs
- (585) 395-2444
[email protected]
Office: Allen Admin 512
-
Kim Remley
- Administrative Assistant 1
- (585) 395-2523
[email protected]
Office: Allen Admin 5 |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/educational-research/ | Normal Educational Practices Considered Exempt from Committee Review
FEDERAL EXEMPTION #1: EDUCATIONAL PRACTICES
Research conducted in established or commonly accepted educational settings, involving normal educational practices, such as
- research on regular and special education instructional strategies or
- research on the effectiveness of or the comparison among instructional techniques, curricula, or classroom management methods.
In Special Education, normal educational practices correspond to the Individualized Educational Program (IEP), which is tailored to each student with an identified disability and may be implemented in diverse settings (school, home, work, community).
This category does not apply to Food and Drug Administration (FDA) regulated research.
For specific guidance and/or questions about whether your proposal qualifies as educational research, please contact IRB.
More information about research with children can be found at Special Population Requirements. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/faq/ | What is human subjects research?
Research is defined as “a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge.”
Human subjects means a living individual about whom an investigator (whether professional or student) conducting research obtains:
- Data through intervention or interaction with the individual, or
- Identifiable private information
(Definitions provided by the Office of Human Research Protections: 45 CFR 46.102)
Is special training required to do human subjects research?
Yes. Federal regulations stipulate that researchers working with human participants must complete specialized training. Brockport requires the CITI training course for human subjects research. CITI certification is valid for three years from date of completion.
What is the submission process?
The proposal and all attachments are submitted electronically. The proposal receives an initial review by the IRB office, who provides feedback directly to the Primary Investigator (PI). If necessary, the revised proposal is then forwarded to one or more reviewers on the Institutional Review Board.
Depending upon the level of your review category and the time of the year, proposals are generally approved within two to four weeks after a complete application is submitted. Timing is dependent upon the proposal and the speed with any revisions are made and submitted to the IRB. Following the required guidelines will expedite the process. Please check your proposal carefully prior to submission.
When do proposals have to be submitted?
Proposals may be submitted at any time during the academic year. Proposals that require full board review must be submitted a week in advance of the meeting where it will be discussed. Meetings occur twice a month as needed. You can view the schedule here.
If you are submitting a grant proposal to an external funding source that involves human participant research, please contact the Grants Development Director at (585) 395-5118.
What are my responsibilities as an investigator?
It is the responsibility of all researchers to comply with the following:
- Complete the required human subjects research training
- Obtain IRB approval prior to collecting any data
- Acknowledge and accept your responsibility to protect the rights and welfare of human research participants and for complying with all applicable regulations.
- Provide a copy of the IRB-approved informed consent document to each participant at the time of consent.
- Promptly report proposed changes/modifications to approved studies to the IRB. You may not initiate changes without IRB review and approval.
-
Immediately report any problems to the IRB including, but not limited to:
- Injuries of participants
- Unanticipated problems
- Subject complaints
- Submit a continuation of research form if the study will go beyond your approved period. Continuation of research after expiration is a violation of federal guidelines. There is no grace period.
- Complete a close-out form when research is complete.
What happens if an investigator conducts research without IRB approval?
The researcher will need to meet with the board to decide how to continue. In these cases, the IRB will decide if the investigator:
- Can use the data already collected
- Must provide proof of consent, re-consent participants or retroactively consent
- Can continue the research (if not already completed), and which, if any, modifications need to be made
- Must destroy all data collected to data or
- Must take other actions at the discretion of the IRB
After the IRB meeting, the IRB office will send a letter to the investigator indicating the IRB review and what actions the IRB requires, as well as an opportunity for the investigator to respond.
Can IRB approval be suspended or terminated?
The IRB has the authority to suspend or terminate approval of research that is not being conducted in accordance with the IRB’s requirements or that has been associated with unexpected serious harm to participants.
Can I collaborate with an outside researcher?
Yes, but you will need to list them on your proposal and provide their CITI certificates.
Can I obtain approval from another institution?
If you are conducting human subjects research with another institution and have gone through that institution’s IRB approval process, SUNY Brockport will usually agree that we may rely on the designated IRB for review and continuing oversight of that research.
To obtain a letter of Outside Determination and an IAA, the researcher must submit both the full approved proposal and the proposal approval letter from the other institution. Once the University has reviewed the document, the office will provide a letter of Outside Determination and an IAA that both institutions should keep on file.
If needed, IAA forms are available on the forms webpage of the our website. Our FWA number is 0001867.
Can non-SUNY Brockport researchers conduct research on campus?
Researchers who have already obtained written approval from their institution’s IRB do not have to apply to the the University’s IRB for approval to conduct research on campus. However, they must provide the IRB Coordinator with a copy of their complete application and approval letter from their institution’s IRB prior to beginning research. The IRB office will then send them an official letter allowing them to do research on Brockport’s campus.
Are there special rules for working with children/minors (persons under 18)?
There are special rules and requirements for working with children/minors. Review our Special Population Requirements webpage for more information.
Can prisoners be research subjects?
There are special rules and requirements for working with prisoners. Review our Special Population Requirements webpage for more information.
Can you appeal a decision made by the IRB?
Yes, if the IRB makes a decision that an investigator believes to be unfair, unsubstantiated, or unduly restrictive on the proposal research. The investigator should first discuss the matter with the IRB chair(s) and be prepared to present reasons that the research is in compliance with the university policy and federal regulations.
If the issue cannot be resolved, the investigator may appeal the decision, in writing, to the IRB. The investigator must appear before the IRB to present their appeal and any supportive material or documentation obtained through consultation. Based upon this appeal, the IRB will issue a final recommendation on the proposed research.
Do class projects need IRB approval?
Class projects do not need IRB approval if:
- The instructor’s intention is to teach professional research methods such as interviewing, surveying, or experimental design
- The data are gathered solely for the purposes of teaching how to analyze specific data
- The results will remain in the classroom
These data can be presented at the end of the semester within the confines of the institution. However, if the results will be published, presented at a larger conference off-campus, or generalized in some other way, it will be necessary to obtain IRB approval.
What is the role of the faculty advisor?
The role of the faculty advisor is to guide students through the IRB process by discussing general principles of research ethics with the class/student prior to the initiation of any project involving human subjects.
Faculty members who supervise student research are responsible for the protection of human subjects and are required to:
- Be familiar with the ethical and regulatory requirements of human subjects research
- Determine whether projects require IRB review and assist students with the process. Faculty are encouraged to contact the IRB office to ensure they have made the correct determination. (If the project involves research in a non-US setting, then considerations of local regulations and customs must be understood and satisfied)
- Discuss research ethics with the students
- Advise students conducting international studies on understanding the local customs and ethics
- Monitor student projects, paying special attention to maintaining confidentiality, privacy, level of risk, voluntary participation and withdrawal, and informed consent
- Assure that any unexpected or adverse events are reported to the IRB
Am I allowed to offer compensation for participating in my study?
Compensation (gift cards, stickers or small toys, money, course credits, etc.) can be made to research participants as an incentive to participate in your study. This should not be considered as a benefit of the study, but rather as compensation for volunteering of time. The remuneration should not be so substantial that a potential participant feels they must participate in the study.
All participants must be provided equal payment and/or equal opportunity for rewards. Recruitment publicity may mention but not emphasize compensation. The IRB must determine whether the nature, amount, and method of compensation are appropriate and do not constitute undue inducement for participation.
How long should I retain the records related to my study?
SUNY recommends that faculty and student researchers should maintain all of their records permanently for any research that is published in books, papers, journal articles, and other materials made available to the public. Records for research that is not published should be kept for at least three years after research has concluded.
Are there opportunities for psychology students?
Yes, but only in special cases. Undergraduate students are permitted to conduct research projects of their own design, with the careful supervision of a faculty member.
In addition, psychology students may also participate in research as part of SONA. For more information please contact Rachael Mulvihill. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/forms/ | To edit the following documents, download and save them to your own device.
If you have any questions related to these forms, our FAQ webpage may have the answer. If you have any questions not answered in the FAQ or on this webpage, email the IRB Compliance Officer.
IRB Protocol Form
Template IRB protocol form for all levels of review. PIs should not delete or adjust the wording or numbering of any questions or sections.
- All PIs must complete the Group 2 portion.
- Faculty, staff, and graduate and undergraduate students must complete the Human Research CITI course.
- All student PIs must also complete the Students in Research module.
Quiz scores for CITI modules must be at least 80% in order to be considered complete.
Form A
INFORMED CONSENT REQUIREMENTS
Lists all federally mandated guidelines for informed consent. These can be used by PIs who want to write their own informed consent rather than using an approved template.
Click here for guidance on altering or waiving informed consent.
INFORMED CONSENT FOR ADULT PARTICIPANTS (18 OR OLDER)
This template contains all federally mandated guidelines.
- Must be edited for specific study
- Mandatory for study participants 18 or over
- Includes signature line for signed consent
A signed copy of Form A is kept in researcher’s files; another copy is given to the study participant or person giving informed consent.
INFORMED CONSENT FOR ADULT PARTICIPANTS (18 OR OLDER) APPROVED SIGNATURE WAIVER
This template contains all federally mandated guidelines.
- Must be edited for specific study
- No signature line for participants
- Mandatory for study participants 18 or over; does not include section for signature
- A copy of Form A is given to the study participant
Click here for guidance on waiving documentation of consent (i.e. waiving signed consent)
INFORMED CONSENT FOR ADULT PARTICIPANTS (18 OR OLDER) FOR ONLINE STUDIES
This template contains all federally mandated guidelines.
- Must be edited for specific study
- Mandatory for study participants 18 or over
- No signature line, but needs radio buttons to indicate consent or lack of consent unless signature waiver is approved
This form can be copied and pasted into the online platform (e.g. Qualtrics). It includes a request that study participants keep a copy for their files.
INFORMED CONSENT FOR ADULT PARTICIPANTS (18 OR OLDER) FOR ONLINE STUDIES—APPROVED SIGNATURE WAIVER
This template contains all federally mandated guidelines.
- Must be edited for specific study
- Mandatory for study participants 18 or over
- No signature line or radio buttons to indicate consent or lack of consent
This form can be copied and pasted into the online platform (e.g. Qualtrics). It includes a request that study participants keep a copy for their files.
Click here for guidance on waiving documentation of consent (i.e. waiving signed consent).
INFORMED CONSENT FOR PARENTS/GUARDIANS OF MINORS
This template contains all federally mandated guidelines.
- Must be edited for specific study
- Mandatory for parents/guardians providing consent for minors to participate in a study
- Includes signature line for signed consent
- Can also be used for researchers to access identifiable student records per FERPA rules
- A signed copy of Form A is kept in researcher’s files; another copy is given to parents/guardians
Form C
STATEMENT OF MINOR ASSENT—ELEMENTARY
This is only an example for elementary school students. Edit or rewrite this document for your specific study. This document should be kept in the researchers files.
- For study participants under 18.
- Includes signature line for signed assent for children 5 or over.
STATEMENT OF MINOR ASSENT—MIDDLE GRADES
This is only an example for middle grade students. Edit or rewrite this document for your specific study. This document should be kept in the researchers files.
- For study participants under 18.
- Includes signature line for signed assent.
STATEMENT OF MINOR ASSENT—HIGH SCHOOL
This is only an example for high school students. Edit or rewrite this document for your specific study. This document should be kept in the researchers files.
- For study participants under 18
- Includes signature line for signed assent
Form D—Research Involving Specialized Equipment
Mandatory only if subject(s) will be using any equipment which might subject him/her to the possibility of accidental harm or injury.
Form E— Research Involving Psychological Intervention
Mandatory if subject(s) will be exposed to any psychological intervention, such as deception, contrived social situations, manipulation of the participant’s attitudes, opinion or self-esteem, psychotherapeutic procedures, or other psychological influences.
Form F—Research Involving Physiological Intervention
Mandatory if subject(s) will be exposed to any physiological treatments or intervention upon the body by mechanical, electronic, chemical, biological, or any other means.
Form G—Research Involving Deception
Mandatory if subject(s) will be exposed to deception
Form H—Letter of Institutional Support
Mandatory when working with a school, agency, or other institution outside of SUNY Brockport. Must be physically signed by supervisor or administrator and copied on that institution’s letterhead, then scanned and submitted with proposal as a supporting document. Often, institutions have their own template for this, but researchers may also use the one provided by the IRB.
Form J— Advisor Certification of Responsibility for Student Researcher
Mandatory for all undergraduate or graduate students serving as Principal Investigators. Must be filled out and physically signed by project advisor, then scanned and submitted with proposal as a supporting document.
Form K—Project Continuation and/or Modification
Mandatory for all proposed changes to or continuations for research protocols/proposals submitted prior to July 1, 2018. The only modifications that can be made to exempt projects are minor changes that do not affect the risk level.
Form L—Close-Out Form
This MachForm is mandatory for all expedited and full board research protocols submitted before July 1, 2018. If all research-related interventions or interactions with human subjects have been completed and all data collection and analysis of identifiable private information described in the IRB-approved protocol has been finished, then the human subjects research study has been completed and the investigator should close the study with the IRB by submitting Form L.
Note: Projects submitted through the PACS system will not use this form.
Form M
RECRUITMENT LETTER FOR ADULT PARTICIPANTS (18 AND OLDER)
This is only and example. Edit or rewrite this document for your specific study.
- Necessary for most studies
- Can also be presented as an e-mail, verbal script, or first page of an online study
RECRUITMENT LETTER FOR PARENTS/GUARDIANS OF MINORS
This is only an example. Edit or rewrite this document for your specific study.
- Necessary for most studies
- Can also be presented as an e-mail, verbal script, or first page of an online study
Form P—Reportable New Information (RNI)
Mandatory if a research subject is affected by an adverse event or unexpected problem directly related to the research protocol.
Note: Projects submitted through the PACS system will not use this form. Instead, PIs will submit any Reportable New Information within the PACS system.
Class Projects (Research for University Courses)
It is no longer necessary to fill out a form for classroom projects as long as they are primarily being used as a teaching tool. See our FAQ for more information
Institutional Authorization Agreement (IAA)
BROCKPORT AS INSTITUTION OF RECORD OR REVIEWER AKA INSTITUTION A
A mandatory agreement signed by both SUNY Brockport and another institution. Necessary if Brockport is providing IRB review for a co-sponsored project with another institution or organization.
BROCKPORT AS RELYING INSTITUTION AKA INSTITUTION B
A mandatory agreement signed by both SUNY Brockport and another institution. Necessary if another institution or organization is providing IRB review for a co-sponsored project. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/human-subject-research/ | Human Subjects Rights
All activities involving humans as research participants must provide for the safety, health, and welfare of every individual. Rights, including the right to privacy, must not be infringed. No participant in a research activity shall be exposed to unreasonable risk to health or well-being.
An individual does not abdicate any rights by consenting to be a research participant. A participant has the right to withdraw from a research project at any time or can refuse to participate without loss of benefits to which the subject would otherwise be entitled. Further, a participant has the right to receive appropriate professional care, to enjoy privacy and confidentiality in the use of personal information, and to be free from undue embarrassment, discomfort, anxiety, and harassment.
The direct or potential benefits to the participant, or the importance of the knowledge to be gained, must not preclude consideration of the inherent risks to the individual.
The confidentiality of information received from participants in experiments or respondents to questionnaires or surveys shall be fully protected, both during and after the conduct of a research activity, within the limits of the law.
Participation in projects must be voluntary. Informed consent must be obtained from all participants and must be documented (unless the requirements for documentation of consent is specifically waived by the IRB). Methods in accordance with the requirements of 45 CFR 45.116 and 45.117, appropriate to the risks of the research, must be used to obtain the participants’ informed consent.
In research involving more than minimal risk or substantial stress or discomfort, such risk, stress, or discomfort shall be carefully explained to the participant before his or her participation and justified by the expected benefits of the research. The investigator shall be satisfied that the explanation has been understood by the participants, and the written consent of the participant (unless otherwise waived by the IRB), containing the substance of the explanation, shall be obtained and kept as a matter of record.
RESPONSIBILITIES OF THE INVESTIGATOR
Safeguarding the well-being of and information about an individual is a primary responsibility of the investigator. In accordance with the provisions of the University’s Federal Assurance Filing, research investigators who conduct human participants research under the auspices of the University (faculty, staff, students and affiliated researchers), acknowledge and accept their responsibility for protecting the rights and welfare of human research participants.
When the investigator is a student, responsibility for the conduct of the research, and for the welfare and supervision of human participants lies with both the students and the faculty sponsor. All student research must have a faculty sponsor.
45 CFR 46.115(b) and 21 CFR 56.115(b) require that all IRB records be retained for at least 3 years, and records relating to research which is conducted be retained for at least 3 years after completion of the research. Additionally, all IRB records must be shredded, deleted, or purged after 7 years unless the research is ongoing. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/human-subject-training/ | Human Subjects Research Training
Researchers at SUNY Brockport must complete online training focused on the protection of human subjects in research via an institutional subscription to the Collaborative Institutional Training Initiative (CITI). CITI provides convenient and comprehensive online training modules for all students, faculty and staff.
Please Note: Academic advisors of student researchers are required to have up-to-date CITI certification.
WHAT IS A HUMAN SUBJECT?
A living individual about whom an investigator conducts research and
- Obtains information, or through intervention or interaction with the individual, and uses, studies or analyzes the information; or
- Obtains, uses, studies, analyzes or generates identifiable private information
Intervention: Includes physical procedures by which data are gathered and manipulations of the subjects or the subjects’ environment that are conducted for research purposes.
Interaction: Includes communication or interpersonal contact between investigator and subjects. The interaction may be as remote as an anonymous, online survey
About whom: The investigator must be gathering information about the individual.
Definitions provided by the Office of Human Research Protections: 45 CFR 46.102.
REGISTERING FOR A COURSE
You can access the course at any time and you do not need to register for a course in advance.
- Go to the CITI website
- Click “Register” near the top of the page
- Under “Select Your Organization Affiliation,” enter “SUNY - College at Brockport” Enter the name exactly as it appears here
- Continue to follow the directions on the screen
- Take the appropriate modules listed below (students and faculty will have different requirements)
*Notes to ensure your CITI training will link to your IRB proposals:
- Enter your name the same way you will enter it in the IRB module. IE: If you use a middle initial in CITI, you must use a middle initial in IRB. If you use your given legal name, rather than a shortened version (Michael versus Mike) or vice versa, use the same version in the IRB module.
- Ensure your CITI training is up-to-date (needs to be renewed every three years.)
- You must wait 24 hours between completing your CITI training and submitting an IRB for CITI to run overnight and connect with IRB.
Each module will have a brief quiz at the end in which you need to receive a score of 80% to pass. If you don’t pass the first time, you can retake each quiz until you earn a passing score.
CITI Program issues “Completion Reports” for every course completed by a learner and are valid for up to three years. The IRB office does not keep CITI certifications on file, but your record of completion is available indefinitely for you to access online through the CITI website.
In response to many requests, CITI Program now also issues course “Completion Certificates” that learners may print or share. More information about CITI transcripts and Completion Reports are available here. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/meeting-schedule/ | IRB Meeting Schedule
Fall 2023 Semester Schedule
Meetings of the convened IRB will be conducted remotely via zoom on the below listed dates from 3:30 to 5:00 pm as scheduled by the IRB coordinator. All full board proposals must be submitted at least two weeks before the meeting date.
Investigators who submit proposals will receive an invitation to attend the meeting to discuss their submission, along with a discussion timeslot. Investigators are asked to log in to the Zoom session promptly at the start of their assigned time slot.
Within 24 hours of a completed meeting, investigators will receive official correspondence from the board regarding all voting measures related to their study, including any updates required to secure approval.
For questions about meeting attendance, or to schedule a time to discuss a study with the IRB Coordinator, please email [email protected].
- August 23
- September 6
- September 20
- October 4
- October 18
- November 1
- November 15
- November 29
- December 13 |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/pacs-submission/ | SUNY PACS
SUNY Pre Award and Compliance Systems (PACS) is a new online administrative tool designed to help researchers and administrators better manage grants. PACS integrates up to six aspects of grants management in a single system, including research agreements, financial conflict of interest, IRB and grants management.
All researchers and research advisers will need to create an account to access PACS. This system will be the primary mode of communicating about your proposal will the IRB office. All submissions must be uploaded through this system.
Please refer to the SUNY PACS website link below to sign in or register an account. If you are having issues creating your account, please refer to the instructions or contact our IRB officer.
CREATING A PACS ACCOUNT
Self-registration for a PACS account may take a day or more to go through, so plan accordingly
- Go to the PACS website
- Under “Tools & Applications” select “Pre-Award and Compliance System (PACS)”
- Under “Campus Login” select SUNY Brockport
- Login using the your NetID (same username and password that you use to login to any Brockport computer)
- Click on “Create New Study” and follow the prompts on the screen.
If you do not have a SUNY account please follow these instructions:
- Go to the PACS website.
- Under “Tools & Applications” select “Pre-Award and Compliance System (PACS)”
- Scroll down and click “Register”
- Follow the prompts on the screen
- Click on “Create New Study” and follow the prompts on the screen
Registration is open to:
- SUNY campus faculty, staff, and students.
- External SUNY campus partners who need access to the campus site in PACS, including collaborators from other SUNY campuses.
Once you have self-registered, you will receive an email letting you know when your registration has been processed. Your login for the PACS system will be your SUNY email login credentials.
NOTES ON PACS
- PACS works best in Google Chrome. For the best results, open their website in a new window, not just a new tab.
- With PACS, it is not necessary to combine the proposal form and all attachments into a single document. Instead, you will enter information into a series of online forms and upload documents as necessary. Each document (the protocol form, consent form, recruitment information, instrument(s), etc.) will be uploaded in a specific place. The PACS system is also linked to CITI, so CITI certifications will upload automatically.
- The IRB office can still be reached through email, but all proposals will be submitted, reviewed and approved through the PACS system. It is best to direct questions about submitted proposals through the PACS system. You can contact the Research Foundation’s Customer Service at (518) 434-7222 or Laura Merkl at 395-2444. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/policies/ | The following policies and procedures documents may be useful for both investigators and IRB members.
45 CFR 46—Code of Federal Regulation for the Protection of Human Subjects
Office of Human Research Protections (OHRP) website
The following policies and procedures documents may be useful for both investigators and IRB members.
45 CFR 46—Code of Federal Regulation for the Protection of Human Subjects
Office of Human Research Protections (OHRP) website |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/proposal-guidance/ | Does Your Research Require IRB Approval?
Research is defined as a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge. A project requires IRB review if it includes both research and human subjects. The IRB must make the final determination of whether or not a study requires review.
If you are wondering whether or not your research requires IRB oversight, the first question you should ask yourself is: Does your project involve human subjects? If your research does, then it requires IRB approval and you should continue reading this webpage. If it does not, then you do not need IRB approval.
Research That Involves Human Subjects
Below are a few examples of research that typically involve human subjects. This is not a comprehensive list and there are often exceptions to each research.
GENERALIZING FINDINGS
Activities that obtain data about individuals, systematically performed with the intent to generalize findings.
VIEWING IDENTIFIABLE PRIVATE INFORMATION
Identification of potential participants for a study or use of living individuals’ data for research purposes, whether or not the data will be recorded in an identifiable manner.
SURVEY, INTERVIEW, OBSERVATION
Collection of individuals’ data using surveys, interviews, or observation with the intent to generalize findings.
AUDIO OR VIDEOTAPING
Taping individuals for study in situations not normally expected to be recorded or when individuals can be identified from recordings.
Research That Does Not Involve Human Subjects
Below are a few examples of research that typically does not involve human subjects. This is not a comprehensive list and there are often exceptions to each research.
CODED DATA
Study or use of data that cannot be readily associated with the living individual about whom the information relates. There are some exceptions. Be sure to contact IRB for assistance.
QUALITY IMPROVEMENT
Activities involving individuals intended solely for internal use, performed to improve services or develop new services or programs, (e.g., satisfaction surveys) without intent to generalize findings, even if results will be presented or published; audits (internal or external) performed as a part of organizational operations. There are some exceptions. Be sure to contact IRB for assistance.
DATA BANKING
Collection and storage of private information, if the data may be used in the future for research purposes, whether or not the data will be recorded in an identifiable manner.
Examples of Research & IRB Approval
Below are examples of research and whether or not they need IRB approval. Research that do need IRB approval also have levels of review.
SURVEYS, QUESTIONNAIRES & INTERVIEWS WITH ADULTS
Not all survey, questionnaire, or interview research is minimal risk. For example, a survey or interview that asks questions about sensitive topics (childhood abuse, sexual functioning) likely to cause emotional stress or discomfort may require full IRB review. Some survey research may be classified as exempt from committee review if the information obtained is recorded in a way that the subject cannot be identified (either directly or through a code numbers or link); in other words, if the research data are anonymous.
A survey or interview study may also be considered exempt from committee review even when the data are not anonymous if the information being gathered could not reasonably place the subject at risk of criminal or civil liability or be damaging to the subject’s financial standing, employability, or reputation.
The most common classification for survey, questionnaire, or interview research is expedited approval. If the study is not anonymous and contains information that, if known, could be damaging as described above, but it does not rise to the level of more than minimal risk, it may be given expedited approval. Although the proposal application gives the investigator the opportunity to indicate a classification, the IRB makes the final determination as to the classification of exempt or expedited.
NORMAL EDUCATIONAL PRACTICES
Normal education practices are considered exempt from committee review, but must still be reviewed and approved by the IRB office. Some examples of this could be a students’
- Curriculum-related written work, test scores, grades, artwork and other work samples produced by children
- Curriculum-related oral and non-verbal communicative responses individually, such as in an interview, in small groups and with the whole class
- Responses (written, oral or behavioral) to curriculum-related activities
- Level of active participation in curriculum-related activities
Please note: A “normal educational setting” means preschool, elementary, secondary, and higher educational facilities, and after-school programs (if the project relates to tutoring, or homework help). In Special Education, normal educational practices correspond to the Individualized Educational Program (IEP), which is tailored to each student with an identified disability and may be implemented in diverse settings (school, home, work, community).
COLLECTION METHODS
The following list outlines the ways in which a researcher may collect the information for their research.
- Videotapes and photographs of curriculum-related classroom activities
- Audio tapes of teacher-student and student-student discourse related to the assignment
- Teacher’s non-participant observation of curriculum-related activity of individual children or groups of children, noting what will be observed and how it will be analyzed, or whether it will be used as anecdotal evidence in the study
- Teacher’s commentary on students’ curriculum-related written work, artwork and other artifacts produced by children
- Student journals and communication books related to the curriculum
- Student grades and test scores
- Teacher journals, notes and reflective comments on student responses and participation in curriculum-related activities
- Questionnaires or interviews with students, parents and family members, teachers and administrators
- Non-participant classroom observations by colleagues, with the class teacher’s permission, stating what will be observed and how it will be used (i.e. How data will be analyzed or whether it will be used as anecdotal evidence)
Research for University Courses
Research conducted solely for pedagogical purposes may be excluded from IRB review, under the following conditions:
- The instructor’s intention is to teach professional research methods such as interviewing, surveying, or experimental design
- The data are gathered solely for the purposes of teaching how to analyze them
- The results will remain in the classroom
These data can be presented at the end of the semester within the confines of the institution, for instance, at Scholars Day. However, if the results will be published (including on Digital Commons), presented at a larger conference off-campus, or generalized in some other way, it will be necessary to obtain IRB approval.
If a class project evolves into a research project that the student/instructor wishes to publish or generalize, then the research will need to undergo IRB review. This should occur as soon as it is known that the data will be used for research. If this is not determined until after the research is completed, the investigator should submit a protocol to the IRB requesting permission to use existing data.
PILOT STUDIES
Pilot studies with human research volunteers, no matter how small, must obtain IRB approval. You can include the pilot study as a smaller section of the complete protocol, or you can get approval for the pilot study first, then come through the IRB again for a review of the full “parent” study. At this stage, you may have modified your research to take into account the results of the pilot study. (For example, you may decide to change the survey questions as a result of the pilot study, or change inclusion/exclusion criteria.)
ORAL HISTORY
The researcher’s intention plays a large part in determining whether research is an oral history or not. If the intention is to interview informants who have a unique perspective on a particular historical event or way of life, and the researcher also intends to let the informant’s stories stand on their own as a “testimonial” or in an archive, with no further analysis, the research is most likely oral history.
However, if the surveys or interviews are conducted with the intention of comparing, contrasting, or establishing commonalities between different segments or among members of the same segment, it is safe to say your research will be regular survey/interview procedures, because you will be generalizing the results.
Historians explain a particular past; they do not create general explanations about all that has happened in the past, nor do they predict the future.
Moreover, oral history narrators are not anonymous individuals, selected as part of a random sample for the purposes of a survey. Interviewees are selected because of their personal relationship to the topic under investigation. An oral history interview provides one person’s unique perspective. A series of oral history interviews offers up a number of particular, individual perspectives on the topic, not information that may be generalized to all research volunteers in the event or time under investigation.
Oral history interviews are not analyzed in the same way that qualitative data is generally analyzed. No content analysis, discourse analysis, coding for themes or other qualitative analysis methods of data analysis are performed on the interviews. They stand alone as unique perspectives.
It is primarily on the grounds that oral history interviews, in general, are not designed to contribute to “generalizable knowledge” that they are not subject to the requirements of 45 CFR part 46 and, therefore, can be excluded from IRB review.
SECONDARY ANALYSIS OF EXISTING DATA
Research involving the secondary analysis of existing data must be reviewed by the IRB to ascertain whether or not it requires IRB oversight.
Such research will be considered exempt if one or more of the following are true:
- The sources of such data are publicly available
- The information is recorded by the investigator in such a manner that subjects cannot be identified, directly or through identifiers linked to the subjects
- The dataset has been stripped of all identifying information and there is no way that the data could be linked back to the subjects from whom it was originally collected
Such research will qualify for an expedited or full-board review if:
- The source of the data is not publicly available data and/or contains private identifiable information about living individuals
CONTENT EXPERTS/CONSULTANTS/KEY INFORMANT
It may not be necessary to get IRB approval if interview questions are with experts about a particular policy, agency, program, technology, technique, or best practice. The questions are not about the interviewee themselves, but rather about the external topic. For instance, questions will not include demographic queries about age, education, income or other personal information.
IRB review will be required when a researcher is interviewing individuals about content, but there is a research question or hypothesis involved and when a researcher intends to analyze and generalize the results–that look for common themes in the collected data, try to universalize the interviewees’ experiences, or quantify the results in some way.
EXAMPLES THAT MAY BE EXCLUDED FROM IRB REVIEW
In all the following examples, the questions are focused on the facts about the program, policy, software, curriculum, procedures or project. The researcher will simply report the facts as they are related by the content experts. You may not need to submit a protocol or an informed consent form for IRB approval if one or more of the following are true. You are,
- Interviewing managers in a company about their billing procedures, or their use of a particular software program
- Interviewing or surveying teachers about what should be included in the development of a particular curriculum unit
- Asking a panel of nurses and doctors to review your antismoking program for teens for correct medical content
- Interviewing social agency directors about their client intake procedures
Additional Resources
The following decision flowcharts can help you determine whether your project requires IRB oversight.
Is an Activity Research Involving Human Subjects? |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/regulation-changes/ | Within the past year there have been multiple changes to the federal regulations that guide the IRB office, as well as changes to how proposals are submitted. This webpage documents those changes.
Changes to the Common Rule
The Federal Policy for the Protection of Human Subjects (aka the Final Rule) was issued by the Department of Health and Human Services (HHS) on January 18, 2017. The changes went into effect on January 21, 2019. To read the updated rule click here.
CONTINUING REVIEW
Will no longer be required at the federal level for some minimal risk research. However, the Brockport IRB will still require continuing review for all categories of research.
EXEMPTIONS
New categories and clarification of existing categories. Some exemptions may require limited IRB review (similar to an expedited review process that focuses on data privacy and confidentiality).
INFORMED CONSENT
A new key elements section and a rearrangement of content is designed to facilitate a potential subject’s decision to participate or not.
DEFINITIONS
Several terms will be revised, including vulnerable, human subjects, research, and legally authorized representative.
Activities deemed not to be research: The final rule amends the definition of research to include four new activities that are deemed to not be research.
Final Rule
The final rule determines that there are four activities that are not deemed to be research. Please note that the list below refers to specific activities, not entire disciplines. You will not need IRB approval for the following:
- Scholarly and journalistic activities (e.g. oral history, journalism, biography, literary criticism, legal research, and historical scholarship)
- Public health surveillance activities authorized or required by a public health authority (e.g., an outbreak of disease or other event or crisis that threatens public health)
- Collection and analysis of information, bio-specimens, or records required for criminal justice or criminal investigative purposes
- Certain activities in support of intelligence, homeland, security, defense, or other national security missions
The following types of activities may not qualify as research under the federal definition but they are not specified in the Final Rule:
- Program improvement
- Quality assurance and quality improvement
- Ethnographic research
The IRB office has identified categories that may not need IRB review, such as:
- Supervised internships or field practicum/field study
- Community health needs assessment
- Instructional Technology web design evaluation
- Design and Industry product design assessment
- Field study designed to improve one’s own teaching practice
- Program evaluation, model curriculum, or a needs assessment, which does not lead to research activities such as field testing, and is not generalizable to the larger community (meaning that the results will be delivered only to one school or agency for the purpose of quality improvement, and will not be compared with other assessments, etc.)
- Quality improvement projects
- Interviews with content experts or consultants about factual issues only, in which no personal information is obtained from the interviewees
- Oral history projects which collect personal stories about particular events or periods of time, to let them stand on their own as testimonials or archived historical documents. The stories will not to be compared with each other, analyzed in any way, or used to prove an agenda or hypothesis.
- Case studies that report on treatment strategies that have already been applied to one patient in the course of treatment and are not meant to be generalizable to all patients. A report that “tells a story” of what has already been tried in the course of treatment is considered a case study.
A project that has been identified as a needs assessment, program evaluation or curriculum model development, and which does not contain any elements of research such as field testing, can be published or presented without any review by the IRB. A notice from the IRB that your project does not need further review because it has been determined to be a needs assessment, etc. is sufficient for journal publication or conference presentation.
Some types of research may be exempt from full IRB review, and some research may be excluded from IRB oversight. Check with the IRB coordinator if you are unsure if you project needs approval.
PHASED OUT CHANGES
For studies approved from July 19, 2018 through January 20, 2019, SUNY Brockport’s IRB is permitted, but not required, to apply three burden-reducing provisions.
Those three provisions are:
- The revised definition of “research,” which deems certain activities not to be research covered by the Common Rule.
- The elimination of the requirement for annual continuing review with respect to certain categories of research. Please note that the Brockport IRB will still require continuing review for all categories of research.
- The elimination of the requirement that institutional review boards (IRBs) review grant applications or other funding proposals related to the research.
Institutions taking advantage of the three-burden reducing provisions must comply with all other pre-2018 Requirements during the delay period. The three burden-reducing provisions of the 2018 Requirements can only be implemented during the delay period with respect to studies initiated prior to January 21, 2019 that will transition to compliance with the revised Common Rule. Any study that implements these three burden-reducing provisions during the delay period must, comply with all of the 2018 Requirements for the duration of the study.
SUNY PACS
On July 1, 2018, the PACS system was established as the only way to submit IRB proposals. All researchers and research advisers will need to create an account to access PACS.
EXCEPTIONS
Proposals approved via e-mail before July 1, 2018 will continue to use Form K for continuations and modifications and can be submitted to the IRB.
CITI Trainings
The Group 1 course for undergraduates has been phased out. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/reportable-new-information/ | Reportable New Information
Investigators conducting research with human subjects should familiarize themselves with the Reportable New Information (RNI) report, also known as Adverse Event and Unanticipated Problem reporting. The Principal Investigator must provide all key personnel with procedures and contact persons in case of an adverse event that may be directly related to their research study.
WHAT IS REPORTABLE NEW INFORMATION?
Any adverse event affecting one or more subjects participating in a research protocol whose nature, severity, or frequency is not consistent with either:
- The unknown or foreseeable risk of adverse events associated with the procedures involved in the research that are described in the protocol related-documents, such as: the IRB-approved research protocol, applicable investigator brochure, the current IRB-approved informed consent document, and/or other relevant sources of information, such as product labeling and package inserts; or
- The expected natural progression of any underlying condition of the subject(s) experiencing the adverse event.
WHAT IS A RELATED ADVERSE EVENT?
An adverse event that, in the opinion of the principal investigator, was more likely than not related to the investigational agent(s) or intervention. It is the responsibility of the Principal Investigator to make the initial determination of a relationship between an adverse event (either internal or external) and any investigational agent(s), intervention, or research study procedure.
WHEN IS REPORTING REQUIRED?
RNI reports are required during the duration of the study and up to 30 days after the study has been completed (unless otherwise noted by the IRB). After 30 days, the RNI reports are no longer required for submission to the IRB unless the study meets one of the three criteria below:
- Study has closed
- The initial study involved something that could potentially have long term side effects
- The investigator is required to report the Adverse Event to funding agencies
Investigators are asked to report all unanticipated problems and adverse events to the IRB for review even if the investigator considers the event as being unrelated to the subject’s participation in the study. The IRB will review the event and determine if there is a direct relation to the study and will also determine if changes need to be made to the study as a result of the event.
SUBMITTING A REPORT
You can submit a report using PACS. Find your study inside the “active” tab and then click the “Report New Information” button under “My Current Actions.”
Studies approved before July 1, 2018 that are not already in PACS
Complete Form P on our forms page and submit to the IRB office through email. Form P is used for reporting Adverse Events, Unanticipated Problems, and Protocol Deviations. Serious events (by definition) need to be reported by the PI within five business days. Non-serious events can be reported as part of the Continuation process.
IS FOLLOW-UP INFORMATION CONCERNING RNI REQUIRED?
A follow-up report is not required unless you receive new information that suggests:
- That the severity of an event has increased
- The event is more likely to be related to the study than currently thought
- The event seems to affect the rights and welfare of current participants
DEFINITIONS FOR REPORTING
Serious Event:An adverse event that is fatal or life threatening, permanently disabling, requires or prolongs hospitalization, or results in significant disability, congenital anomaly, or birth defect.
Non-Serious Event:An adverse event that does not meet the definition of a serious event.
Unanticipated Event: An adverse event that has not been previously observed or is not consistent in nature, severity, or frequency with existing risk information, such as in the investigator brochure, research protocol, consent form, or other available information.
Related to the Study: Associated or having a timely relationship with; a reasonable possibility exists that an outcome may have been caused or influenced by the event in question (e.g., administration of a study drug), although an alternative cause/influence may also be present. Related events may be definitely, probably, or possibly related.
Unrelated to the Study: Unassociated or without a timely relationship; evidence exists that an outcome is definitely related to a cause other than the event in question. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/review-board/ | Institutional Review Board 2023-2024
CHAIR MEMBERS
- Natalie Svrcek (Education and Human Development)
BOARD MEMBERS
- Jenise Anthony (Dance)
- Vista Beasley (Kinesiology, Sport Studies and Physical Education)
- Ya-Ling Chen (Recreation, Therapeutic Recreation & Tourism)
- Afeez Hazzan (Healthcare Studies)
- Huey Hing (Biology)
- Susan Lowey (Nursing)
- Jack Peltz (Psychology)
- Sara Silverstone (Community Representative)
- Natalie Svrcek (Education and Human Development)
Alternate BOARD MEMBERS
- Pamela Beach (Kinesiology, Sports Studies and Physical Education)
- Michael Chislock (Environmental Science and Ecology)
- Natalie Sarrazin (Theatre & Music Studies) |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/review-levels/ | Levels of Review
The review procedure is based on the category of your research. Review the following guidelines to determine the correct category for your proposal. The researcher—and if appropriate, the faculty advisor—makes the initial category determination. The IRB makes the final decision.
The researcher can always request a higher level of review than what is required. The IRB may also review proposed research at a higher level of review than what the researcher determines, at its discretion.
To qualify for exempt level review, the research study must fall into any of eight categories delineated in the federal regulations. The categories represent studies that present minimal risk to subjects. Risk is minimized through anonymity of responses or through the use of non-invasive paradigms that will not harm subjects. This definition of exempt research holds unless the data are both identifiable and potentially harmful if disclosed.
Exempt does not mean the study is exempt from any review by the IRB. It means that the study will not require a full board meeting. Instead, the IRB coordinator and one member of the board will review the proposal. Instead, the IRB coordinator will review the proposal, in consultation with a member of the board, as needed.
Common examples of Exempt level research at SUNY Brockport are:
- Anonymous surveys
- Interviews or surveys of adults that involve minimal risk
- Research of normal educational practices
Note: Specific guidelines apply to children included in research classified as Exempt. The section of this category pertaining to standardized educational tests may be applied to research involving children. This section is not applicable to survey or interview research involving children.
At SUNY Brockport, most studies requiring EXEMPT review fit into one of the following categories:
- Research, conducted in established or commonly accepted educational settings, that specifically involves normal educational practices that are not likely to adversely impact students’ opportunity to learn required educational content or the assessment of educators who provide instruction. This includes most research on regular and special education instructional strategies, and research on the effectiveness of or the comparison among instructional techniques, curricula, or classroom management methods.
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Research that only includes interactions involving educational tests (cognitive, diagnostic, aptitude, achievement), survey procedures, interview procedures, or observation of public behavior (including visual or auditory recording) if at least one of the following criteria is met:
- The information obtained is recorded by the investigator in such a manner that the identity of the human subjects cannot readily be ascertained, directly or through identifiers linked to the subjects;
- Any disclosure of the human subjects’ responses outside the research would not reasonably place the subjects at risk of criminal or civil liability or be damaging to the subjects’ financial standing, employability, educational advancement, or reputation; or
- The information obtained is recorded by the investigator in such a manner that the identity of the human subjects can readily be ascertained, directly or through identifiers linked to the subjects, and an IRB conducts a limited IRB review to make the determination required by §46.111(a)(7).
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Research involving benign behavioral interventions in conjunction with the collection of information from an adult subject through verbal or written responses (including data entry) or audiovisual recording if the subject prospectively agrees to the intervention and information collection and at least one of the following criteria is met:
- The information obtained is recorded by the investigator in such a manner that the identity of the human subjects cannot readily be ascertained, directly or through identifiers linked to the subjects;
- Any disclosure of the human subjects’ responses outside the research would not reasonably place the subjects at risk of criminal or civil liability or be damaging to the subjects’ financial standing, employability, educational advancement, or reputation; or
- The information obtained is recorded by the investigator in such a manner that the identity of the human subjects can readily be ascertained, directly or through identifiers linked to the subjects, and an IRB conducts a limited IRB review to make the determination required by §46.111(a)(7).
- For the purpose of this provision, benign behavioral interventions are brief in duration, harmless, painless, not physically invasive, not likely to have a significant adverse lasting impact on the subjects, and the investigator has no reason to think the subjects will find the interventions offensive or embarrassing. Provided all such criteria are met, examples of such benign behavioral interventions would include having the subjects play an online game, having them solve puzzles under various noise conditions, or having them decide how to allocate a nominal amount of received cash between themselves and someone else.
- If the research involves deceiving the subjects regarding the nature or purposes of the research, this exemption is not applicable unless the subject authorizes the deception through a prospective agreement to participate in research in circumstances in which the subject is informed that he or she will be unaware of or misled regarding the nature or purposes of the research.
- Research involving benign behavioral interventions in conjunction with the collection of information from an adult subject through verbal or written responses (including data entry) or audiovisual recording if the subject prospectively agrees to the intervention and information collection and at least one of the following criteria is met:
To qualify for expedited level review, new research must fall into any of nine regulated categories delineated in the federal regulations. The list below includes only research typically done at SUNY Brockport. The full list of all nine categories can be found at OHRP Expedited Review Categories. For research to be reviewed using the expedited review procedure, it must:
- Present no more than minimal risk to subjects
- Involve only procedures listed in one or more of the expedited categories
Expedited level reviews are normally conducted by the IRB coordinator and one or more qualified IRB members.
Common examples of research that may be reviewed at the Expedited level at SUNY Brockport are:
- Studies involving focus groups
- Studies involving some behavioral interventions, such as moderate exercise by healthy volunteers
- Studies involving minors outside of regular classroom activities
- Continued review or modification of an already-approved study
Note: Expedited review is used to review some or all of the research that falls into the federally regulated categories and review minor changes in previously approved research.
The specific circumstances of the proposed research must be considered when determining whether an activity listed above involves minimal risk. The expedited review procedure may not be used for research where identification of the subjects and/or their responses would reasonably place them at risk of criminal or civil liability or be damaging to the subjects’ financial standing, employability, insurability, reputation, or be stigmatizing, unless reasonable and appropriate protections will be implemented so that risks related to invasion of privacy and breach of confidentiality are not greater than minimal.
Common EXPEDITED Review categories at SUNY Brockport
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Collection of data through noninvasive procedures (not involving general anesthesia or sedation) routinely employed in clinical practice, excluding procedures involving x-rays or microwaves. Where medical devices are employed, they must be cleared/approved for marketing. (Studies intended to evaluate the safety and effectiveness of the medical device are not generally eligible for expedited review, including studies of cleared medical devices for new indications.)
Examples: (a) physical sensors that are applied either to the surface of the body or at a distance and do not involve input of significant amounts of energy into the subject or an invasion of the subject=s privacy; (b) weighing or testing sensory acuity; (c) magnetic resonance imaging; (d) electrocardiography, electroencephalography, thermography, detection of naturally occurring radioactivity, electroretinography, ultrasound, diagnostic infrared imaging, doppler blood flow, and echocardiography; (e) moderate exercise, muscular strength testing, body composition assessment, and flexibility testing where appropriate given the age, weight, and health of the individual.
- Research involving materials (data, documents, records, or specimens) that have been collected, or will be collected solely for non-research purposes (such as medical treatment or diagnosis). (NOTE: Some research in this category may be exempt from the HHS regulations for the protection of human subjects. 45 CFR 46.101(b)(4). This listing refers only to research that is not exempt.)
- Collection of data from voice, video, digital, or image recordings made for research purposes.
- Research on individual or group characteristics or behavior (including, but not limited to, research on perception, cognition, motivation, identity, language, communication, cultural beliefs or practices, and social behavior) or research employing survey, interview, oral history, focus group, program evaluation, human factors evaluation, or quality assurance methodologies. (NOTE: Some research in this category may be exempt from the HHS regulations for the protection of human subjects. 45 CFR 46.101(b)(2) and (b)(3). This listing refers only to research that is not exempt.)
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Continuing review of research previously approved by the convened IRB as follows:
- where (i) the research is permanently closed to the enrollment of new subjects; (ii) all subjects have completed all research-related interventions; and (iii) the research remains active only for long-term follow-up of subjects; or
- where no subjects have been enrolled and no additional risks have been identified; or
- where the remaining research activities are limited to data analysis.
- Continuing review of research, not conducted under an investigational new drug application or investigational device exemption where categories two (2) through eight (8) do not apply but the IRB has determined and documented at a convened meeting that the research involves no greater than minimal risk and no additional risks have been identified.
Proposed research studies involving human subjects that do not qualify for exempt or expedited level review must be reviewed by the IRB at a convened meeting. Studies requiring Full Board review present more than minimal risk to subjects, and/or involve vulnerable populations. The list below includes only research typically done at SUNY Brockport.
Common examples of research reviewed at the Full Board level at SUNY Brockport are studies that include:
- Maximal exercise (VO2 Max) by healthy volunteers
- Institutionalized persons (prisoners, patients in long term care facilities)
- Sensitive topics (criminal behavior, sexuality)
Note: Full Board studies are reviewed on a first come, first served basis by the IRB at scheduled meetings. Our schedule can be found online.
- Research which might put participants at risk of criminal or civil liability or be damaging to the subjects’ financial standing, employability, insurability, reputation, or be stigmatizing
- Research involving psychological or physiological intervention that involves more than minimal risk
- Interviews or surveys on sensitive topics that may pose more than minimal risk (e.g., sexual activity, alcohol or drug use, illegal behavior)
- Studies involving deception, when withholding information or debriefing raises the risk level of the study beyond minimal
- Studies involving populations requiring additional protections because of cultural, economic, or educational vulnerability (e.g., prisoners, adults with mental health issues or developmental delays) whether or not the research is covered by another assurance
- Some secondary analyses of existing data with non-publicly available data that contains private identifiable information about living individuals
- Studies including information that may be disclosed requiring mandatory legal reporting (e.g., child/elder abuse, HIV infection, etc.)
- Studies performed in populations different from the one(s) in whom risks have been identified and the possibility of unknown or increased risk exists (e.g., studies in children involving drugs previously tested only in adults)
- Continuing review of research previously approved by the full board that does not meet the specifications for expedited continuing review
Research often requires the collaboration of investigators, research assistants, and partners across multiple institutions. Some of the most common review procedures for external collaboration are described here.
Brockport as Reviewing Institution / Institution of Record (Institution A)
Definition: An external institution relies on a review of research completed by the SUNY Brockport IRB for co-sponsored research.
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There are several circumstances in which a researcher affiliated with SUNY Brockport will be subject to approval and/or confirmation of reliance from an external institution prior to beginning research activities, such as:
- A SUNY Brockport researcher intends to conduct research previously approved by the Brockport IRB at an external site which requires that all research conducted on premises is subject to approval of the local/external IRB.
- A SUNY Brockport researcher is part of a research team constituted of members from external institutions; the research team has determined it wishes to utilize the SUNY Brockport IRB as the IRB of record, with the IRBs of the home institutions of the research team functioning as relying sites.
Brockport as Relying Institution (Institution B)
Definition: SUNY Brockport’s IRB relies on a review of research completed by an external institution for co-sponsored research.
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There are several circumstances in which a researcher affiliated with SUNY Brockport may be involved with a study that is subject to external review, such as
- A Brockport researcher is part of a study team headed by a PI at a different institution, which will serve as the institution of record.
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Researcher is conducting research at a remote site that has its own separate, independent IRB, if:
- Local policy stipulates that this IRB must serve as IRB of record, or;
- Research funding is contingent upon a specified external IRB serving as IRB of record.
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An external researcher wishes to access affiliated members of the SUNY Brockport community (i.e., students, faculty, staff) to participate in research approved by the IRB at their home institution.
- External researchers must have secured prior approval from their home institution. SUNY Brockport will not permit human subject research to take place on campus without approval from both the external IRB (IRB of Record) and the local IRB.
- External researchers must contact the IRB coordinator prior to conducting research activities which specifically recruit from affiliated members of the SUNY Brockport community.
- The IRB Coordinator is authorized to approve or disapprove such research activities, in consultation with the chairs and board as appropriate relative to the degree of risk and level of review.
Procedure
The IRB has the right to review all study materials, letters, and external IRB correspondence.
Upon review of proposed research, the IRB will determine whether to approve or disapprove the activity. The IRB coordinator will communicate the decision in writing.
It is required that all researchers affiliated with SUNY Brockport formally disclose co-sponsored research activities to the SUNY Brockport IRB, even if it is not serving as the IRB of record.
Consistent with the level of review of proposed research, the board may review proposed studies to ensure compliance with federal, state, and local regulations for the protection of human subjects, even if they have already been approved by an external IRB or ethics review board.
Upon completion of review, the IRB Coordinator will furnish the researcher with an Institutional Authorization Agreement, which must be completed by the researcher and signed by a representative from the IRB of record. This form confirms that SUNY Brockport formally recognizes that an affiliated researcher is part of a study which has been approved by an external IRB.
The Final Rule preamble states that for certain exempt categories of research, a limited IRB review should be done to ensure that there are adequate provisions to protect the privacy of subjects and to maintain confidentiality of data in the proposed research.
- The extent to which identifiable private information is or has been de-identified and the risk that such de-identified information can be re-identified
- The use of the information
- The extent to which the information will be shared or transferred to a third party or otherwise disclosed or released
- The likely retention period or life of the information
- The security controls that are in place to protect the confidentiality and integrity of the information
- The potential risk of harm to individuals should the information be lost, stolen, compromised, or otherwise used in a way contrary to the contours of the research under the exemption
The IRB Coordinator is authorized to determine whether a limited review will be required for proposed research at the Exempt level of review. The Coordinator will complete the limited review along with at least one member of the board.
Note: Continuing review is NOT required for Exempt research requiring Limited Review.
[Refer to sections 45 CFR 46.109(a) and 46.109(f)(1)(ii) of the revised Common Rule for more information about Limited Review.]
The IRB is required to re-evaluate research projects at intervals appropriate to the degree of risk, but not less than once a year. The approval letter from the IRB will indicate the approval and expiration or review dates.
Note: The 2018 revisions to the Common Rule no longer require continuing review for Exempt and Expedited research. However, the IRB may at its discretion require continuing review for expedited research. In such cases, the IRB must provide written justification for mandating continuing review in the IRB approval letter.
It is the investigator’s responsibility to complete the continuation form, attach the appropriate information, and return the package to the IRB in advance of your project’s expiration date if you wish to continue your research. If continuing review of a research protocol does not occur prior to the end of the approval period specified by the IRB, IRB approval expires automatically, and research must cease. Enrollment of new subjects cannot occur after the expiration of IRB approval. If IRB continuation period has expired and you wish to continue your research, you will need to submit your project as a new study.
Submission
Continuations for proposals in all categories of research (exempt, expedited and full board) should be requested through PACS.
All modifications submitted should include the original approved IRB documents, with changes highlighted, and the new documents reflecting all proposed changes.
Under the University’s guidelines, a maximum of two consecutive continuations can be granted to faculty and staff research projects. After two continuations, the project must be resubmitted to the IRB as a new protocol for review and approval. Student projects may receive more than two continuations depending on the project’s timeline.
If your project was originally reviewed via full board review, your continuation and/or modification request will not require full board review if they meet one of the following guidelines:
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Continuing review of research previously approved by the convened IRB as follows:
- Where the research is permanently closed to the enrollment of new subjects; all subjects have completed all research-related interventions; and the research remains active only for long-term follow-up of subjects or
- Where no subjects have been enrolled and no additional risks have been identified or
- Where the remaining research activities are limited to data analysis of identifiable data.
- Continuing review of research where the convened IRB has determined and documented at a convened meeting that the research involves no greater than minimal risk and no additional risks have been identified
Note: The University no longer uses form K for modification/continuing review of studies. Please utilize the modification / continuing review function in PACS.
If all research-related interventions or interactions with human subjects have been completed and all data collection and analysis of identifiable private information described in the IRB-approved protocol has been finished, then the human subjects research study has been completed and the investigator should close the study.
The close out form formally closes the study in the PACS system, and serves as a final report to the IRB of study results, problems or significant events, and the status of research records and data.
Closure reports should be submitted to the IRB within 30 days of study conclusion.
Note: The University no longer uses form L to close out studies. Please utilize the study closeout function in PACS. |
support | institutional-review-board | https://www2.brockport.edu/support/institutional-review-board/special-population-requirements/ | Special/Vulnerable Populations
Who qualifies as a special/vulnerable population and what documents are needed in addition to the IRB proposal?
Children
Explanation: Anyone under the age of 18 will need additional consent documents in order to participate in the research.
Studies may include, but are not limited to, the following:
- Asking children to evaluate their peers or family
- Asking parents/guardians/teachers to report on the behavior of children
- Mandatory reporting of abuse
- Asking children for information about behavior unknown to parents / illegal behavior
- Children who are not under their parents’ care (wards of the state, foster children, etc.)
- Children with compromised mental/communicative capacities
DOCUMENTATION
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Parental/Guardian Consent (Form A)
- Exception: waivers can be approved, but are rare and at the board’s discretion.
- Child Assent (Form C)
ASKING CHILDREN TO EVALUATE THEIR PEERS OR FAMILY
- Some studies are interested in peer social interactions, resulting in a need to have identified children evaluate other identified children, for example to correlate what one says about oneself to others’ views of them. This creates some difficulty, however, because the named classmates are participants in the research, as the regulations define human subject as a person “about whom an investigator obtains identifiable private information.” The consequence is that researchers will need to get parental consent and child assent both for children who are evaluating others and those classmates who are being evaluated.
- If the evaluation of others is intended only to inform you about the views of the respondents, then there may be no need to obtain/maintain identifiers for the classmates. If that’s the case, the procedures to keep any information about those who are being evaluated anonymous should be made clear in the protocol and consent forms.
- See Special Populations: Classrooms and Students in this section for more information about classroom studies, as well as Classroom and School-based Research elsewhere on the IRB website.
- When researchers wish to ask children about their family environment or the behaviors that they witness from their family members, the family members are similarly participants in the study. In such cases, there may be significant risks to the family members if information about financial status, emotional well-being, illegal behaviors or other sensitive topics were disclosed. Their consent must be sought, or the researcher needs to explain why their consent should be waived.
ASKING PARENTS / GUARDIANS / TEACHERS TO REPORT ON THE BEHAVIOR OF CHILDREN
- As when children are asked to report on the behavior of peers and parents (see above), assent may be needed from the true subjects of the study, in this case, the children, when parents are being asked to report about their child’s behavior. This requirement is particularly important when the child can be identified, and the topics are sensitive ones. The IRB will consider the particular circumstances to determine if assent is needed in all such third-party interviews.
MANDATORY REPORTING OF ABUSE
- If the researcher or their staff obtains credible evidence that a child being evaluated for research purposes shows signs of abuse, it is mandated by state law that the researcher must report that information to the New York Statewide Central Register of Child Abuse and Maltreatment (sometimes referred to as the State Central Register or SCR). Research that, because of the topics explored (for example, parental discipline) or because of the population to be studied.
Classrooms and Students
Explanation: The college classroom is the site of many research activities, both when students are being trained in the research procedures and methods in the behavioral and social sciences, and when investigators are interested in research questions where students are the appropriate population.
Studies may include, but are not limited to, the following:
- Class projects
- Consenting minors (including college students who are younger than 18)
- Observing student behavior in a classroom setting
- Having students fill out surveys in a classroom setting
- Offering extra credit as compensation for participation
- Accessing academic records
- Students taken out of the classroom setting for testing
- Evaluating educational programs/tools
- Classroom observation
- Wanting to test students in a class where a researcher is teacher/supervisor/teacher’s aide, etc
- Use of classroom materials that have already been collected for non-research purposes
- Use of Banner ID for identifiers with students at SUNY Brockport
DOCUMENTATION
- Consent forms for adults (Form A)
- Parental/Guardian Consent (Form A)
- Exception: waivers can be approved, but are rare and at the board’s discretion.
- Child Assent (Form C)
Illegal Behavior
Explanation: Any research that is gathering data on participants who are engaging in illegal behavior puts those participants at risk of being discovered and perpetrator and facing legal repercussions. Even though the researchers do not condone any illegal behavior, it is the researchers’ and IRB’s responsibility to determine how to study this population to offer them and/or society some benefit, while protecting these participants from the risk of negative repercussions of participation in research.
Studies may include, but are not limited to, the following:
- Underage drinking
- Underage smoking
- Sexual behavior (due to the age of the participants involved)
DOCUMENTATION
- Consent forms for adults (Form A)
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Parental/Guardian Consent (Form A)
- Exception: waivers can be approved, but are rare and at the board’s discretion.
- Child Assent (Form C)
- Certificate of Confidentiality
Please note: Signatures on the consent forms can be waived in order to protect the participant’s anonymity.
Inclusion of Women and Minorities in Study Populations
Explanation: NIH has specific recommendations concerning the proper representation of women and minorities in research studies including:
Studies may include, but are not limited to, the following:
- Special emphasis should be placed on the need for inclusion of minorities and women in studies of diseases, disorders, and conditions which disproportionately affect them
- If one minority is excluded or is inadequately represented in this research a clear & compelling rationale for exclusion or inadequate representation should be provided
- Composition of study population must be described in terms of gender and racial/ethnic group, together with a rationale for its choice
- Gender and racial/ethnic issues should be addressed when developing a research protocol and sample size appropriate for the scientific objectives of the study
- Protocols must employ a study design with gender and/or minority representation appropriate to the scientific objectives of the research
- Whenever there are scientific reasons to anticipate differences between men and women, and racial/ethnic groups you should include an evaluation of these gender and minority group differences in the proposed study
- If adequate inclusion of one gender and/or minorities is impossible or inappropriate with respect to the purpose of the research because of the health of the subjects or if they are the only study population available the rationale for the study population must be well explained and justified
Non-English-Speaking Populations and International Research Projects
Explanation: A wide range of protocols involve potential participants whose primary language is not English, or who do not speak English at all.
Studies may include, but are not limited to, the following:
- Non-English Speaking Populations
- Illiterate populations
- Review of research activities by other countries and communities
- Cultural considerations in research
DOCUMENTATION
- Consent forms for adults (Form A)
Please note: In cases where the participant is illiterate a verbal consent can be acquired
Prisoners
Explanation: In the past, prisoners were sometimes seen as a convenient population for conducting all kinds of research where their ability to refuse to participate was compromised. The regulations are intended to afford these individuals additional protections because of this potential and historical vulnerability.
A prisoner is defined as: An(y) individual involuntarily confined or detained in a penal institution. The term is intended to encompass individuals sentenced to such an institution under a criminal or civil statute, individuals detained in other facilities by virtue of statutes or commitment procedures which provide alternatives to criminal prosecution or incarceration in a penal institution, and individuals detained pending arraignment, trial, or sentencing.
Studies are limited to the following:
- “A study of possible causes, effects, and processes of incarceration, and of criminal behavior”
- “Study of prisons as institutional structures or of prisoners as incarcerated persons”
- “Research on conditions particularly affecting prisoners as a class (for example vaccine trial and other research on hepatitis which is much more prevalent in prisons than elsewhere; and research on social and psychological problems such as alcoholism, drug addiction, and sexual assaults)” or
- “Research on practices, both innovative and accepted, which have the intent and reasonable probability of improving the health or well-being of the subject”
DOCUMENTATION
- Consent forms for adults (Form A)
- Certificate of Confidentiality
You can find all of the forms associated with the IRB here.
Compromised Cognitive and/or Communication Capacity
Explanation: Two crucial issues when a researcher wishes to collect data from cognitively challenged participants are
- Legal consent and
- Communication about the research with the participant.
Please note: Safety may also be a concern that the IRB would take into consideration |
support | null | https://www2.brockport.edu/support/issue-center/ | This page is for non-emergencies only. If this is an emergency, please call University Police at (585) 395-2222 (on campus) or 911 (off campus).
We are here to listen
SUNY Brockport is committed to providing a safe and supportive environment for all community members. We have a number of reporting structures established on campus. Please select from the following list which issue you would like to report.
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Bias Related Incident Reporting System
The term “bias related incident” refers to language and/or behaviors which demonstrate bias against persons or groups because of factors (actual or perceived).
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Facilities
Call the Service Center directly at ext. 2408 with any questions/concerns for issues of any kind of urgency. This number is monitored 24/7/365.
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University Police
For emergencies or to report immediate concerns, call University Police at
585-395-2222.
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Environmental Health & Safety
To report accidents or injuries or emergency spill responses.
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IT Service Desk
Let us know something is broken, access self-help and how-to articles, and request assistance from Information Technology Services.
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General Concern or Question?
Not sure who to go to when a concern arises? Review our reporting structures.
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Concerned about a Student?
Have a concern about a student? Share it with our behavioral intervention team here.
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Student Conduct
Concerned about a student’s behavior and/or a possible Code of Conduct Violation? Learn more about reporting it.
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Sexual/ Relationship Violence
Report concerns related to sexual assault, sexual harassment, stalking and dating violence (Title IX).
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University Police
For emergencies or to report immediate concerns, call University Police at
585-395-2222.
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Student Government (BSG)
Students can create petitions and get responses from BSG.
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Hazing
Report concerns about possible hazing.
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General Concern or Question?
Not sure who to go to when a concern arises? Review our reporting structures.
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Academic Dishonesty
Academic dishonesty is considered a serious breach of academic integrity and can result in a range of disciplinary actions.
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Grade Appeals
Students have certain rights to appeal grade as explained by the policy.
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Academic Dismissals and Probation
The University’s probation and dismissal policy is a system for warning students who are not meeting minimal academic standards and dismissing them if the problem continues.
Undergraduate Dismissal and Probation
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Credit Transfers
SUNY Brockport awards transfer credit for course work completed at accredited institutions and is accepted upon departmental recommendation.
Graduate Transfer Credit Approval
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Adding, Dropping and Withdrawing Courses
An explanation of the process for withdrawing from a course.
Withdrawal from a Graduate Program
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Tuition Refunds
An overview of the refund schedule and processes.
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General Concern or Question?
Not sure who to go to when a concern arises? Review our reporting structures.
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Affirmative Action, Harassment & Discrimination
SUNY Brockport is committed to a work environment in which all individuals are treated with respect and dignity.
Harassment and Discrimination Policy
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Disability Accommodation
To identify and implement such accommodation, the University engages in an “interactive process,” in which the University and individuals with disabilities who request accommodations work together to reach an appropriate outcome.
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Employee
Relations
Coaching, Counseling, Discipline, Contractual Agreements, Performance Management |
support | null | https://www2.brockport.edu/support/issue-center/structures/ | Reporting general concerns in Academic Affairs and/or Enrollment Management & Student Affairs
The lists below outline supervisory structures that you can consider utilizing as a mechanism to share concerns:
Concerns regarding an academic and/or classroom issue:
If you have a concern about a grade, see our Grade Appeals Policy.
- Address your concern with the relevant faculty member directly. If not resolved…
- Address your concern with the Department Chair. If not resolved…
- Address your concern with the Dean of the appropriate School. If not resolved…
- Address your concern to the Vice Provost and/or Provost.
Concerns regarding a student service/support office:
- Address your concern with the relevant staff member directly. If not resolved…
- Address your concern with the supervisor and/or Director of the department. If not resolved…
- Address your concern to the AVP and/or VP. |
support | parents | https://www2.brockport.edu/support/parents/ | Get Connected
SUNY Brockport encourages the families of our students to stay connected. Join our Parents of Brockport Students Facebook group to talk with other parents and keep up to date with what is happening around campus.
Stay Informed
We offer many services tailored to helping your student succeed, not only academically, but mentally as well.
Eagle Mail
Send your Golden Eagle a personalized postcard to let them know you are thinking about them! A customized postcard with your message will be sent directly to your student within two weeks of completing the above form.
Frequently Asked Questions
Sending your student off to college can lead to a handful of questions. Our FAQ answers the most common questions our parents tend to ask. If you cannot find an answer to your question, you can always reach us through email. |
support | parents | https://www2.brockport.edu/support/parents/connect/ | Connecting with people, particularly you and your students, is at the heart of what we do.
Campus Events
Connecting with people, particularly you and your students, is at the heart of what we do. SUNY Brockport provides several opportunities for the families of our students to connect with campus professionals, current students, and other parents all year long.
HOMECOMING & FAMILY WEEKEND
Homecoming and Family Weekend takes place every fall. The Village Parade allows our students to flaunt their school spirit through the streets of Brockport. Our Homecoming Festival incorporates carnival games, food trucks, and other activities. All this leads up to the Homecoming football game where everyone is encouraged to attend and support our Golden Eagles!
FAMILY ORIENTATION PROGRAMS
As a family member, you are invited to partake in Golden Eagle Orientation and learn more about how to support your student throughout their time at Brockport. Find out more about our orientation programs.
SENDING MAIL & PACKAGES TO CAMPUS
Follow the mailing instructions found on our sending and receiving packages webpage. |
support | parents | https://www2.brockport.edu/support/parents/faq/ | Check out the Undergraduate Admissions Web site for information about tours, visits, and Open Houses.
Golden Eagle Orientation for first-year students takes place the summer before they start at Brockport. We offer six overnight orientation sessions.
The overnight program includes course information, academic requirements, and addresses the transition from high school to college. It gives students a chance to stay overnight on campus, receive academic advisement, and meet peers, faculty, and staff. Family members and guests are welcome to attend — we offer a separate program specifically for you. More information about orientation for first-year students.
We also have a specialized orientation for transfer students! New transfer students will have an opportunity to meet Transfer Peer Mentors, obtain their student ID, interact with other new students, and learn about academic expectations and resources. YMore information about transfer orientation.
Yes SUNY Brockport’s Health Center is located in Hazen Hall. Some of the services include prescribing medication, appointments with a physician and routine physicals. The Health Center is regularly staffed by registered nurses and nurse practitioners.
The Health and Counseling Centers are open to all Brockport students. Those students who have paid the mandatory health fee are not charged for visits, although fees may be charged based on services needed.
The Counseling Center is also located in Hazen Hall. They offer individual, group, crisis and psychiatric counseling. The Counseling Center is regularly staffed by Counselors, Psychiatric Nurse Counselors and Psychiatric Consultants.
Brockport, in conjunction with the Brockport Student Government, funds more than 50 student clubs and organizations. Some are more academically focused, while others are strictly social. Each semester, notifications are distributed to students through their Brockport e-mail account and myBROCKPORT, encouraging them to get involved and participate in these and other extracurricular activities.
Yes! Parking for freshmen is restricted to specific lots. To receive a parking permit, students must visit Parking and Transportation Services. Parking options include year-long and semester-long permits, car, and bike rental options
No. In fact, not having a car is a great way to save money. The walk from the high-rises to Hartwell Hall (the furthest distance students usually need to walk) takes about 15 minutes.
Should students need a ride to Main Street, area banks, Wegmans, area malls, or even downtown Rochester, they can rely on the Campus Shuttle.
There is also the Rochester Genesee Regional Transportation Authority and Orleans Transit Service (OTS). These inexpensive public transportation options make stops on the Brockport campus and the Village of Brockport.
There are a few meal plan options that on-campus students can choose from. Each plan takes into account how much and where your student plans to eat. The “all you care to eat” meals are used in Brockway or Harrison dining halls. “Points” can be used in any retail dining location on campus.
You or your student can add Points, and/or Easy Money online or in-person at Brockway Hall anytime.
Optional Point purchases, including Bonus Points, are non-refundable. Only purchase what you’ll use in a semester. Points expire at the end of each semester and NOT roll over to the following semester.
The following banks have local branches in the Village of Brockport and surrounding area:
First-year students can live in suite or corridor-style residence halls. In the suites, there are two or three double rooms and share a private bathroom (residents are responsible for cleaning bathrooms in the suites).
In the corridor halls, double rooms open directly into the hallway and residents share a large bathroom (which is cleaned daily by maintenance staff). New transfer students have these options as well.
More Information on the Residence Halls
Juniors and seniors have the opportunity to apply for residence in our Campus Townhomes! They include four single rooms, a full kitchen with appliances (including a dishwasher), air conditioning, two full bathrooms, a partially-furnished living room and private entrance.
A Resident Assistant (RA) a student worker that lives in every section of each building. They are responsible for upholding the University’s policies, and serve as counselors, advisors and friends to their residents.
Along with the RAs, a Resident Director (RD) also lives in each building. RDs are professional employees of the University. Together, the RAs and RD provide a supportive and effective learning environment. Residential Life staff is trained extensively before students arrive to assist students in any way necessary.
Several security measures are taken to ensure the safety of our campus residents and visitors. To gain access to each hall, students must swipe their EagleOne ID card (their student ID) before entering the building. After 8 pm, students must show their EagleOne ID card to the Night Desk Attendant to verify that they are a resident. All guests are signed in under a resident’s name. Every night, an RA is available at the main desk to answer questions. Each residence hall also has a community police officer that assists in keeping the halls secure at all times.
University Police is committed to maintaining a safe and secure campus for students, faculty, staff, and visitors. They focus on crime prevention, deterrence, and personal safety education. Each residence hall has a community policing officer to provide information to students, and University Police patrol campus after dark on foot, by bicycle, and by car. They also coordinate with the staff in each hall to provide programming for residents throughout the year. Such efforts help build a strong partnership among University Police, Residential Life staff, and our students.
- Allow them to gradually take charge: It is easy to take over the college process for your student; make the calls, fill out the forms, ask questions, etc. Although doing so makes you feel at ease about your student’s transition, it doesn’t do them any good. It’s time for them to test the waters, take on responsibility and make their own arrangements and choices. You may be surprised at how well-organized and prepared for college they really are.
- Educate yourself on FERPA (the Family Educational Rights and Privacy Act): Your student’s records are protected by the law and will not be released to anyone who does not need them for professional purposes. Family members are NOT able to obtain academic information about their relatives unless they have written permission from the student.
- Refrain from calling an office for your student unless it is an emergency. Instead, encourage your student to find out what office to call and to do it on their own.
According to the Family Educational Rights and Privacy Act (FERPA), only students have the ability to disclose information about their educational records after entering a postsecondary institution. Family members cannot obtain information regarding a student’s records unless written consent from the student is given.
Students are assigned an academic advisor. An academic advisor is not the same as a school counselor and offer assistance in a different way than your student’s high school counselor does. For instance, academic advisors do not readily accept or expect calls from parents. Advisors are assigned to help plan your student’s academic program, tailoring it to fit their career goals.
If your student does need to speak to someone about other issues (emotional, overall well-being, etc.), there are counselors available through the Counseling Center, located in Hazen Hall.
Yes. It is strongly recommended that students visit Student Accessbility Services (SAS) before or early on in their first semester. This office works closely with students and faculty to ensure that students’ needs are met. Among the many other services available, they can provide note-takers, oral and sign language interpreters, and tape-recorded lectures.
Although Brockport has many services and accommodations for students with disabilities, it is important to remember that the services students receive in college may differ from what they are accustomed to in high school or at their previous institution. At the collegiate level, it becomes the student’s responsibility to self-identify with SAS and to provide current documentation of disability and accommodation needs.
Yes. There are so many great things to do at SUNY Brockport! Encourage your student to become involved in the numerous student organizations, activities, and events, and suggest stopping by the Brockport Student Government or Campus Life Offices, or The Space (all located in the Student Union) for more information on the opportunities available.
If you are concerned that your student is having trouble adjusting to college or you find they may need further help, you might want to encourage them to visit the Counseling Center where he/she could benefit from individual or group sessions, a workshop, or developmental programming. Sessions are confidential, and the highest ethical and legal standards associated with the profession are maintained, and are completely free of charge.
SUNY Brockport is a Division III institution.
Complete List of Men’s and Women’s Varsity Sports
If varsity sports aren’t quite what they were thinking, your student can also get involved in club and intramural sports through Recreational Services. |
support | parents | https://www2.brockport.edu/support/parents/ferpa/ | FERPA (Family Educational Rights and Privacy Act of 1974) is outlined in SUNY Brockport’s Student Handbook.
The Family Educational Rights and Privacy Act of 1974 grants certain rights, privileges, and protections to students concerning educational records maintained by the University. The law requires that the institution shall protect the confidentiality of student educational records.
For more information on Student Policies at the University, please refer to our policy website. |
support | parents | https://www2.brockport.edu/support/parents/informed/ | Stay Up to Date
Stay in the know about academic dates/deadlines, including add/ drop periods, breaks, and final exams. Also check out events happening on campus for students, families, and more.
Academic Support
SUNY Brockport has several support mechanisms in place to help our students. As a parent, your encouragement to seek out the help they need is sometimes necessary.
Academic Support Services
Resources for current students, regardless of their class year, academic major, credit hour status, campus residency status, age, etc.
Academic Success Center
Offers a writing lab, assistance with math courses, and tutoring for courses in across several disciplines. Also run workshops on time management, test taking and study skills, note-taking, and more.
Drake Memorial Library
Provides help with searching for resources to help your student complete academic assignments. Each course has a dedicated librarian who can assist your student.
Well-Being & Mental Health Support
We realize your number one concern is that your student is healthy and happy.
Please remember that our students are their own advocates, and should seek out these services on their own. That said, this information is provided so you can help them when they need a nudge in the right direction.
Hazen Center for Integrated Care
The Hazen Center for Integrated Care provides a holistic approach to student health and wellness, and supports students’ mind, body, and spirit throughout their Brockport experience.
Health Promotion & Prevention Education
Services, programs, and interventions that address the biological, psychological, and social factors that impact the health of students.
BeYou @ Brockport
We offer a variety of identity-based programs for you to find yourself, be embraced by a community of peers, and feel supported along the way. |
support | parents | https://www2.brockport.edu/support/parents/visit/ | Visiting SUNY Brockport
Homecoming Weekend and Family Weekend aren’t your only opportunities to visit campus. For a complete list of events throughout the year, visit the University Events Calendar
Transportation
- RTS and OTS: Bus schedules for transportation in and around Brockport and the greater Rochester area.
- Rochester International Airport: Information related to the airport and links to taxi and car rental information. |
support | parking | https://www2.brockport.edu/support/parking/ | Virtual Permitting – License Plate Readers Go Live for Spring Semester
Your Plate is Your Permit! Beginning Spring 2023, Parking & Transportation Services will begin using License Plate Recognition (LPR) — a virtual permit system that allows you to use your license plate as your permit. Physical permits will no longer be issued.
You will enter your license plate information in the parking portal, which will then be associated with your vehicle(s) or motorcycle and authorizes parking in a specific lot(s).
Brockport’s Main St Bridge Closure Alert – Bridging Brockport
The Main St bridge will undergo major repair slated to begin April 3, 2023. The closure is approximated for 18 months. For project and detour information, visit Village of Brockport.
Parking Portal
Access your Parking Account online, and complete the following:
- Purchase a Parking Permit
- Appeal Citations
- View Account History
- Pay Tickets
Campus IDs
Your ID Card serves as your official university identification. All students are required to have an ID card and will use it as your dining card, library card, for access to resident halls, to buy books, to get into sporting events, and more. New employees and students must submit photos using Get app.
Eagle Run Bus Locator
Use our NEW Real-Time Bus Locator to find the EagleRun shuttle at any time!
- Download the DoubleMap Bus Tracker App
- Select SUNY Brockport
Parking and Transportation is responsible for the issuance of parking passes, campus IDs, enforcement of parking regulations, coordination of visitor/event parking services, and providing many transportation alternatives including shuttle services, carsharing and rideshare. PTS is responsible for the construction, maintenance, and repair of most of the university’s existing and new parking facilities.
PTS is a self-funded auxiliary department. It receives no outside funding or tuition fees to support its parking, shuttle, or other transportation operations. Costs for all of our operations must be offset by fees assessed to parking and transportation system users.
To receive important information via text message from Parking & Transportation Services (PTS), click the link below: |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/ | Everyone who parks on campus, including visitors, must register each motor vehicle with Parking and Transportation Services.
Main Page Content
All vehicles must be properly registered and display a campus permit. During the first three days of each semester, those without a permit must park in lots V, V1 or X.
Click on the appropriate category for more parking information. |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/campus-visit/ | Visiting Campus
ALL VISITORS MUST OBTAIN A DAILY PERMIT OR PAY & PARK AT A METER/PAY STATION. YOU CAN PAY THE METER & PAY STATION THROUGH PARKMOBILE PAYMENT APP.
Pay Meters & Stations Using ParkMobile Payment App
Meters & Pay Station are located in Lot V (SERC).
When using the pay station, enter your license plate and park in lots T or V during the day and lots V1 or X overnight. Two-day permits are available at a pay station.
Day Permits
Day permits are available at the Conrad Welcome Center during business hours. Cost of a day permit is $5.
Visitors who arrive on campus after the Conrad Welcome Center has closed, may choose to use the pay station in lot V, use ParkMobile or park and pay at a meter until 7 pm.
Open Parking
Permits are not required:
- Monday - Thursday: 7 pm - 2 am
- Friday, 5 pm - Monday, 2 am
- Summer hours vary
If further assistance is needed after hours, visit/contact University Police
Hosting a Visitor?
Departments may secure guest permits ahead of time, by completing and submitting this form |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/contractors/ | Basic Rules
All persons parking on campus are responsible for knowing and following campus parking regulations. The University assumes no responsibility for any vehicle or its contents while parked or operated on University property. Permits are required for all vehicles in parking lots and may be purchased at the Raye H. Conrad Welcome Center. Vendor and contractor permits are valid for one academic year, beginning with the start of each fall semester. These permits are not available for students, faculty or staff of SUNY Brockport.
Cost of Permits
$80/year
$41/summer
$5/day for short-term parkers (max. 2 weeks)
Staging Areas
A staging area may be established for projects when appropriate. Approval must be obtained from both the University Project Coordinator and Parking and Transportation Services. Every effort must be made to minimize the impact on parking and existing traffic patterns. The staging area must be limited to equipment and material, and is NOT intended to become a private lot. The staging area must be shown on drawings. Signs and fencing must be provided and installed by the contractor. All personal vehicles are required to display a university-issued parking permit. This includes vehicles parked inside and outside the staging area. The University reserves the right to establish a fee to stage in a parking area.
Staging Areas Impacting Parking or Traffic Patterns
Staging areas that impact parking or traffic patterns require at least two weeks’ notice to Parking and Transportation Services to assure that ample advance communication is made to the campus community. The University reserves the right to establish a fee to stage in a parking area.
Additional Parking Spaces Needed to Support Work
When additional parking spaces are needed to support work, such as space for dumpsters, equipment, or supplies, arrangements need to be made via the University Project Coordinator. Such requests require a minimum of one week notice and approval from Parking and Transportation Services. The use of meters is discouraged and a daily fee may be assessed. As a last resort, the University Project Coordinator may request the relocation of a meter. Such requests would require approval from Parking and Transportation Services.
All Other Vehicles
Parking will be permitted and arranged as approved by Parking and Transportation Services. All lots will be available during the summer. Parking is available at no cost in the Park ’n Ride lot located on the corner of Route 31 and Commencement Drive.
Loading/Unloading/Deliveries
Access to the construction site for deliveries should be indicated on the drawings or as approved by the University Project Coordinator. Temporary parking for loading and unloading should be arranged through the University Project Coordinator with prior approval from Parking and Transportation Services. |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/electric-vehicles/ | Locations
Electric vehicle charging stations are available to all parkers and are currently available in lots G1 (Tower east), N, and V (SERC).
- Level 2 Charging provides electrical energy at either 240 VAC or 208 VAC
- Each station provides 7.2 kilowatts of charging power (3.6 kilowatts when shared)
How To Use
- Charging station reservations and fees will be arranged/charged via the “Chargepoint” app. Rate is $1/hr.
- Charge time is set at a 4 – hr max. Vehicles must be relocated after time has expired. Notices will be sent via the app when charge is complete.
- Users will be charged an hourly rate and a valid parking permit or meter payment is required. All university-issued parking credentials are permitted in EV space, regardless of classification.
For complete guidelines, review here. |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/faculty/ | Parking Information 2023-2024
PERMITS ARE AVAILABLE FOR SALE ONLINE
All permits are virtual by using your license plate. Permits are required by the first day of classes. During the first three days of classes, if you do not yet have a permit, you must park in lots V, V1 or X.
See our Faculty/Staff Parking Guide for more information
Virtual Permits
Transportation Options
Rideshare
This free online tool helps match riders and drivers from similar areas traveling to the same destination - either for a regular carpool relationship or for a one-time trip. If a regular ridesharing relationship is formed, consider applying for a Carpool Permit. Carpool permit holders can save money on permit costs (non-union employees), plus have access to premium parking spaces on campus!
Public Transportation
The Rochester Genesee Regional Transportation Authority (RGRTA) State employees may use pre-tax income to pay for public transportation using NYS Ride.
Reserved Spaces Available
Learn how you can “own” your own space for the year. More information in our lottery form, email [email protected] or call 395-7275.
Learn about pre-tax savings for state employees
Emeriti & Retirees
You will be allowed to register one vehicle at no cost to you. If at any time you return as an employee or contractor, a fee will be assessed for your parking privileges. Please include payment of $24.80 should you opt to register a second vehicle. This permit will allow you to park in any lot with the exceptions of service, reserved, and metered areas.
Hosting a Visitor?
ALL VISITORS MUST OBTAIN A DAILY PERMIT TO PARK ON CAMPUS OR PAY AND PARK AT A METER.
- You may pre-order a permit for your guest here.
- Visitors may use a meter or a pay station (lots T and V) to purchase the appropriate time needed. When using the pay station, display the receipt on the driver’s side dashboard and park in lots T, V, or V1 during the day and lots V1 or X overnight. A two-day pass may be purchased at a pay station.
- Payment for meters and pay stations will be accepted through the ParkMobile payment app.
- Day passes (in most cases) are $5 and can be obtained at the Conrad Welcome Center (during business hours).
- If further assistance is needed after hours, visit University Police in Lathrop Hall.
- No permit is required 7 pm - 2 am, Monday - Thursday, or 5 pm Friday - 2 am Monday.
- Refer to the campus map. |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/hosting-visit/ | Parking permits are required Monday - Thursday, 2 am - 7 pm and Fridays, 2 am - 5 pm.
Main Page Content
If you are hosting visitors on campus during these time periods, please make parking arrangements in advance based on the number of visitors/type of event you are hosting. Three weeks advance notice is required in most instances.
Make parking plans according to the following types of visitors being hosted:
- Group 1) Casual Visitors and Invited Guests/Small Events (under 25 participants)
- Group 2) SUNY Brockport Athletics & Arts Events
- Group 3) SUNY Brockport Large Events (over 25 participants)
- Group 4) NON SUNY Brockport Large Events (over 25 participants)
Casual Visitors and Invited Guests/Small Events (under 25 participants)*
- Instruct your guest(s) to park and pay at one of our meters or a pay station located in lots T (Tuttle) and V (SERC). We also accept payment through the ParkMobile payment app.
- Purchase a daily pass for $5 per day. For individuals or groups less than 10, passes are valid in any lot, except Lot L (Admissions). For groups of 10 - 24 guests, a Visitor/Event Pass Request form must be submitted to Parking and Transportation Services at least 10 business days prior to the event. Parking for these guests will be assigned in lot T, V, V1, D, or D1 with passes, if deemed appropriate by PTS. Guests can purchase their own passes at the Conrad Welcome Center using our convenient drive-thru window or departments may purchase up to 25 daily passes per semester ahead of time for their guests. By purchasing passes in advance, departments can send their guest(s) a pass before they arrive or have it ready for them when they arrive. To order day passes, please complete the Visitor/Event Pass Request Form.
- Departments may reserve a meter for their guest for $20 per day by completing the Visitor/Event Pass Request Form.
*In all instances, visitors to Admissions, parents of enrolled students, and members of various campus advisory boards are exempt from paying any parking fee. However, these visitors do need to obtain a parking pass from the Conrad Welcome Center. Admissions’ visitors have the option of obtaining a parking pass from the Admissions Office.
SUNY Brockport Inter-Collegiate Athletics & Arts Events
Visitors attending these events will incur no charge for parking. Payment for parking at these events will come from University funds.
Events occurring before 3 pm on weekdays:
- Departments need to contact Parking and Transportation Services at least three (3) weeks prior to the event to coordinate parking for events that occur before 3 pm on weekdays. During these events, a daily pass may be required in lots T and V for athletic events or lot D1 for arts events.
Events occurring after 3 pm on weekdays or on weekends:
- Departments need to contact Parking and Transportation Services at least 10 business days prior to the event to coordinate parking.
- During these events, a daily pass may be required (weekdays) in lots T and V for athletic events or lot D1 for arts events. A schedule of events must be forwarded to Parking and Transportation Services at least 10 business days in advance.
SUNY Brockport Large Events (more than 25 participants)
If planning a non-athletic/arts event with more than 25 participants:
- Departments need to contact Parking and Transportation Services and submit a completed Visitor/Event Pass Request Form at least three (3) weeks prior to the event to coordinate parking. Permits may be required.
- Event parking will be assigned in Lot V (south), X, or Park and Ride.
- Visitors will incur no charge for parking at these events.
- Payment for parking at these events will come from University funds.
NON SUNY Brockport Large Events (over 25 participants)
Examples include summer camps, weddings, Soccer Fest, Section V events, etc.
- A fixed fee will be assessed as part of the facilities fee process or payment by permit or meter.
- The fee process and amount will be developed based either on the number of participants, number of vehicles, or number of spaces. Permits may be required.
- Event parking will be assigned in Lot V (south).
- Event coordinators need to contact Parking and Transportation Services at least three (3) weeks prior to the event to coordinate parking. Complete this form.
Special Services Available for Event Parking
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Attendants for Hire
Lot attendants may be hired for $25 per hour.
-
Reserve a Parking Area
You may request a reserved parking area in lot D1, V, or V1. A fee of $1 per space per day will be assessed. A $40 set up and tear down fee applies.
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Campus Eagle Run Shuttle
In SOME circumstances, guests may ride the Eagle Run shuttle using the existing route.
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Charter Service
You may charter shuttle or bus service for your group. Advanced reservations are required.
To request any of the above services, indicate your needs on the Visitor Pass Request Form.
Visitors with Disabilities
Visitors with disabilities displaying the appropriately approved state plate or placard AND visitor pass issued by Parking and Transportation Services may park in any space reserved for persons with disabilities. Normal parking fees apply.
Designated Move In/Out Days
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Move In
- During designated move in days at the beginning of each semester, temporary two-hour loading and unloading parking is established in close proximity to the residence halls so that students may transfer their belongings between their vehicle and hall with minimal inconvenience. To expedite the process, and to allow access to the maximum number of customers, vehicles left beyond the two-hour time limit may be subject to a fine. After the two-hour time limit, we ask that students and parents move their vehicle(s) to any parking lot not located off of Residence Drive. Holly Street parking and lots T and V1 will be available.
- Parking permits are required first day of classes.
- More information about Move In is available on the Welcome Weekend Web page.
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Move Out
- Beginning at noon on Wednesday during the last week of the semester (finals week), resident students are allowed to park in any commuter lot for the purpose of loading their vehicles. Standard rules apply to metered, reserved, and handicapped spaces.
Overnight Guests
Passes may be obtained using a pay station located in Lot V (SERC). Visitors using the pay station should enter their license plate and park in lots T or V during the day and lots V1 or X overnight. Two-day permits are available at a pay station. If further assistance is needed, please contact University Police in Lathrop Hall. Day passes are available for $5 at the Conrad Welcome Center. |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/meters/ | Short-term parking (timed spaces) are available in a variety of locations.
Main Page Content
Meter locations include:
Multi-space pay station located in Lot V allow for a parker to purchase time with cash. Motorists may park in lots T, V, or V1 during the day or lots V1 or X if parking overnight. ParkMobile app may also be used for metered and areas with a pay station.
How to use a meter that is centered between two parking spaces
Each is considered a metered space. Two silver buttons correspond to either the right (bottom) or left spaces (top). Push the correct button before paying. Put the appropriate amount of coins in the slot located in the right side of the meter. Slowly insert the coins one at a time.
Do not park at a meter that is out of order. If the coins/bills do not register on the meter, please notify Parking and Transportation Services immediately at 395-PARK. |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/park-mobile/ | Parking & Transportation Services has partnered with ParkMobile to provide an electronic payment option for our campus community utilizing an area on campus zoned for meter parking, as well as a payment method for the pay stations located in lots T (Tuttle) and V (SERC).
How it works
- Download the ParkMobile app, available on the AppStore, Google Play, or Windows Store, or those without a smartphone may use the mobile web app.
- Sign up with your email, license plate number, and a payment method.
- Once registered, you may begin to use ParkMobile immediately to pay on-the-go by knowing your zone. See signage for your zone number.
About ParkMobile
ParkMobile, LLC is the leading provider of smart parking and mobility solutions in North America, using a contactless approach to help millions of people easily find, reserve and pay for parking on their mobile device. The company’s technology is used in thousands of locations across the country, including eight of the top 10 cities as well as college campuses, airports and stadiums. People can use ParkMobile solutions to quickly pay for on-street and off-street parking without having to use a meter or kiosk. Additionally, ParkMobile offers parking reservations at stadium venues for concerts and sporting events. Reservations are also available in metro-area garages, allowing people to drive into the city without having to worry about finding parking. ParkMobile has been named to the Inc. 5000, Deloitte Fast 500, Smart Cities Connect “Smart 50” and the Atlanta Journal Constitution’s Top Workplaces. Additionally, the company won the 2020 Stevie Awards for Achievement in Product Innovation and the 2019 Stevie Awards for Most Innovative Tech Company and Best Travel App. For more information, visit ParkMobile.io or @ParkMobile on Twitter. |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/parking-request-form/ | Skip to main content
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Parking & Transportation Services
Parking on Campus
Event and Guest Parking Request Form
Event and Guest Parking Request Form
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support | parking | https://www2.brockport.edu/support/parking/campus-parking/rates/ | Skip to main content Skip to page navigation
Commuter Student (Orange)
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Annual Fee - 1 car $172.35
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Annual Fee - 2 cars $172.35
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Semester Fee - 1 car $113.55
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Semester Fee - 2 cars $113.55
Commuter Student (Brown - evening only, after 4:30 pm)
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Annual Fee - 1 car $126.63
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Annual Fee - 2 cars $126.63
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Semester Fee - 1 car $93.30
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Semester Fee - 2 cars $93.30
Resident Student (Yellow)
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Annual Fee - 1 car $172.35
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Annual Fee - 2 cars $172.35
Resident Student (Purple)
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Annual Fee - 1 car $172.35
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Annual Fee - 2 cars $172.35
Resident Student (Red)
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Annual Fee - 1 car $172.35
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Annual Fee - 2 cars $172.35
Student Veteran - Must submit form to Veteran’s Affairs Office to be eligible
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Annual Fee - 1 car $27
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Annual Fee - 2 cars $27
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Semester Fee - 1 car $27
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Semester Fee - 2 cars $27
Faculty/Staff (UUP, CSEA, PEF, COUNCIL 82, GSEU)
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Annual Fee - 1 car $27
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Annual Fee - 2 cars $32 (GSEU $54)
MC and Auxiliary Services (BASC, Research, BCDC, etc.)
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Annual Fee - 1 car $172.35
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Annual Fee - 2 cars $199.35
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Semester Fee - 1 car $113.55
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Semester Fee - 2 cars $140.55
Open Recreation/Friend of SUNY
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Annual Fee - 1 car $64
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Annual Fee - 2 cars $91
Vendor
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Annual Fee - 1 car $64
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Annual Fee - 2 cars $91
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Annual Fee - 3 cars $118 |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/student/ | Parking Information
See our Student Parking Guide for more information
Virtual Permits
RESIDENT STUDENTS — PERMITS ARE AVAILABLE FOR SALE ONLINE
All permits are virtual by using your license plate. Permits are required by the first day of classes. During the first three days of classes, if you do not yet have a permit, you must park in lots V, V1 or X. Check the portal for important dates.
COMMUTER STUDENTS — PERMITS ARE AVAILABLE FOR SALE ONLINE
Option 1 — You can choose annual or semester permit. All permits are virtual by using your license plate. Permits are required by the first day of classes. During the first three days of classes, if you do not yet have a permit, you must park in lots V, V1 or X.
Option 2 — Pay as you go. Multi-space pay stations are available for you use in Lot V (SERC). Purchase an hour, up to 2 consecutive days with coin or bill. When using the pay station, enter your license plate and park in lots T, V, V1 during the day and V1 or X overnight.
Option 3 — Pay as you go. Coin operated single and double head meters are available in a variety of parking areas for your short–term parking needs. Maximum time allowed is 2 hours. $1/hour
Option 4 — Contactless payment through ParkMobile app. Purchase an hour, up to 2 days of consecutive parking through the app. $1/hour; $5/day
Transportation Options
1. EAGLE LIFT ASSIST
In collaboration with Parking and Transportation Services, BSG, Brockport Downtown and Division of Advancement we recognize some students who have mandatory coursework at Brockport Downtown, internship, or professional development event may need financial assistance to travel.
Each semester, Brockport students may apply for funding to assist with their transportation needs.
If accepted, a set dollar amount will be available through the BSG Business office. Reimbursement will occur monthly, provided a receipt is submitted to BSG business office. More information and application found online.
For more information, email [email protected].
2. EAGLE RUN SHUTTLE
3. RIDESHARE
This free online tool helps match riders and drivers from similar areas traveling to the same destination - either for a regular carpool relationship or for a one-time trip. If a regular ridesharing relationship is formed, consider applying for a Carpool Permit. Carpool permit holders can save money on permit costs (non-union employees), plus have access to premium parking spaces on campus!
4. PUBLIC TRANSPORTATION
The Rochester Genesee Regional Transportation Authority (RGRTA) Provides services inbound and outbound to our area.
State employees may use pre-tax income to pay for public transportation using NYS Ride.
RESERVED SPACES AVAILABLE
Learn how you can “own” your own space for the year. More information in our lottery form, email [email protected] or call (585) 395-7275. |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/virtual-permit-faculty/ | Virtual permits are here.
A virtual permit means your license plate serves as the parking permit. Physical permits will not be issued.
License plate information is registered with SUNY Brockport by you, and associated with your vehicle(s) or motorcycle and authorizes parking in a specific lot or zone.
Benefits
- Supports sustainable efforts: No more printing plastic tags, print receipt, mailing envelopes.
- Cost savings also include staff hours permit inventory, mailing, paper, permits.
- Prevents permit loss, theft, forgery.
- It’s easy: Register your plate-that’s all! No need to transfer permit between cars.
Your Responsibility
- Register your vehicle via the parking portal PRIOR to parking on campus. Once a virtual permit has been purchased, you will receive an email confirmation. You may add a new vehicle/license plate by signing into your parking account or calling Parking & Transportation Services.
- Enter vehicle information correctly. SUNY BROCKPORT is not obligated to void any citations issued due to inaccurate information supplied at the time of registration.
- Know where to park. Parking lot signs are a useful resource. Signs at entrance of each lot will indicate parker classification. (Note: parking at meters, pay station lots or other permit lots may require additional payment or authorization.) Refrain from parking in the following lots A (Harrison), C (off Holley St), L (Admissions), Y (TownHome). MAP
What Other Changes Can I Expect?
- Ability to register two active vehicles. Only one vehicle per permit may park on campus at any time (during enforcement periods). Concurrent use of permitted lots by more than one vehicle registered to a single permit will result in a citation being issued. If you need to change vehicles in the course of a single day, please contact our office. The registration of someone else’s vehicle to your account/permit is NOT allowed.
- Since the permit is tied to the vehicle registration (license plate), it is very important the entered information is correct. Temporary vehicles (rentals, etc.) can be tied to your permit for up to two weeks at a time. Please contact our office for more information.
- Vehicles must be parked so that a license plate is viewable from the driving lane. For vehicles registered in jurisdictions that do not issue front plates (i.e. Pennsylvania), this typically means the vehicle will need to be parked “nose-in”.
- License plates must be readable*. Devices that cover or obstruct a license plate are illegal in New York State (NY V&T § 402 (b)). The presence of such devices may result in the issuance of a citation. Vehicles registered in New York: the New York Department of Motor Vehicles has acknowledged that some older license plates are susceptible to “delamination (peeling) of their printed coating”. Replacements for license plates experiencing this issue may be obtained free of charge. More information is located at dmv.ny.gov.
- No longer need to park on campus? A virtual permit can be cancelled by sending an email request. Non union members may be eligible for a pro-rated refund by completing this form.
Alternate Parking Arrangements
All lots are subject to special event parking arrangements. If a planned event or a construction project requires assignment to a different lot, you will be notified via email. The LPR will verify that you are valid in the assigned alternate lot.
Brockport Downtown
Employees assigned to Brockport Downtown selecting to park on the downtown or main campus, are required to purchase an employee virtual permit through the parking portal.
Invited Guests
In most instances, a vehicle plate is required to complete the permit process. Examples include: copier repairs; guest speakers; perspective students visiting a specific academic department; seasonal camps (Example: junior eagles), and smaller events with participation of 10 or less guests. Complete MachForm.
Parking Rules and Regulations
Permit holders are responsible for compliance with all Parking Rules and Regulations.
*NY V&T § 402 (b): “Number plates shall be kept clean and in a condition so as to be easily readable and shall not be covered by glass or any plastic material, and shall not be knowingly covered or coated with any artificial or synthetic material or substance that conceals or obscures such number plates or that distorts a recorded or photographic image of such number plates, and the view of such number plates shall not be obstructed by any part of the vehicle or by anything carried thereon, except for a receiver-transmitter issued by a publicly owned tolling facility in connection with electronic toll collection when such receiver-transmitter is affixed to the exterior of a vehicle in accordance with mounting instructions provided by the tolling facility.” |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/virtual-permit-students/ | Virtual permits are here.
A virtual permit means your license plate serves as the parking permit. Physical permits will not be issued.
License plate information is registered with SUNY Brockport by you, and associated with your vehicle(s) or motorcycle and authorizes parking in a specific lot or zone.
Benefits
- Supports sustainable efforts: No more printing plastic tags, print receipt, mailing envelopes.
- Cost savings also include staff hours permit inventory, mailing, paper, permits.
- Prevents permit loss, theft, forgery.
- It’s easy: Register your plate-that’s all! No need to transfer permit between cars.
Your Responsibility
- Register your vehicle via the parking portal PRIOR to parking on campus. Once a virtual permit has been purchased, you will receive an email confirmation. You may add a new vehicle/license plate by signing into your parking account. If you are bringing a rental car, call Parking & Transportation Services.
- Enter vehicle information correctly. SUNY BROCKPORT is not obligated to void any citations issued due to inaccurate information supplied at the time of registration.
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Know where to park. Parking lot signs are a useful resource. Signs at entrance of each lot will indicate student classification. (Note: parking at meters, pay station lots or other permit lots may require additional payment or authorization.) MAP
- Commuting students: Park in any lot, with the exception of: A (Harrison), C (off Holley St), L (Admissions), Y (Townhome)
-
Residents: Location is based on residential location and in some cases, class status. Read carefully.
- Townhome students: Lot Y
- Eagle Hall: Limited amount of vehicles will be given permission to park in lot Y on a first-come; first-serve basis. All others will be assigned to lot V1 or X.
- Freshman: lots V1 and X
- All other residential units: Upperclassmen that registered early will have permissions to park in lots A and C. Once sold out, parking permissions will be in lots V1 and X.
What Other Changes Can I Expect?
- Ability to register two active vehicles. Only one vehicle per permit may park on campus at any time (during enforcement periods). Concurrent use of permitted lots by more than one vehicle registered to a single permit will result in a citation being issued. If you need to change vehicles in the course of a single day, please contact our office. The registration of someone else’s vehicle to your account/permit is NOT allowed.
- Since the permit is tied to the vehicle registration (license plate), it is very important the entered information is correct. Temporary vehicles (rentals, etc.) can be tied to your permit for up to two weeks at a time. Please contact our office for more information.
- Vehicles must be parked so that a license plate is viewable from the driving lane. For vehicles registered in jurisdictions that do not issue front plates (i.e. Pennsylvania), this typically means the vehicle will need to be parked “nose-in”.
- License plates must be readable*. Devices that cover or obstruct a license plate are illegal in New York State (NY V&T § 402 (b)). The presence of such devices may result in the issuance of a citation. Vehicles registered in New York: the New York Department of Motor Vehicles has acknowledged that some older license plates are susceptible to “delamination (peeling) of their printed coating”. Replacements for license plates experiencing this issue may be obtained free of charge. More information is located at dmv.ny.gov.
- No longer need to park on campus? A virtual permit can be cancelled by emailing the completed form to park@brockport. You may be eligible for a pro-rated refund.
Alternate Parking Arrangements
All lots are subject to special event parking arrangements. If a planned event or a construction project requires assignment to a different lot, you will be notified via email. The LPR will verify that you are valid in the assigned alternate lot.
Brockport Downtown
Invited Guests
In most instances, a vehicle plate is required to complete the permit process. Examples include: guest speakers, small events with expected number of guests 10 and less. Complete MachForm.
Parking Rules and Regulations
Permit holders are responsible for compliance with all Parking Rules and Regulations.
*NY V&T § 402 (b): “Number plates shall be kept clean and in a condition so as to be easily readable and shall not be covered by glass or any plastic material, and shall not be knowingly covered or coated with any artificial or synthetic material or substance that conceals or obscures such number plates or that distorts a recorded or photographic image of such number plates, and the view of such number plates shall not be obstructed by any part of the vehicle or by anything carried thereon, except for a receiver-transmitter issued by a publicly owned tolling facility in connection with electronic toll collection when such receiver-transmitter is affixed to the exterior of a vehicle in accordance with mounting instructions provided by the tolling facility.” |
support | parking | https://www2.brockport.edu/support/parking/campus-parking/visitors/ | Welcome Visitors
All visitors parking on campus require a parking permit. Click on the appropriate link below for information on how to obtain a permit.
All visitors parking on campus require a parking permit. Click on the appropriate link below for information on how to obtain a permit. |
support | parking | https://www2.brockport.edu/support/parking/directory/ | Johnna Frosini
- Director Parking and Transportation
- (585) 395-7275
[email protected]
Office: Welcome Center
Claire Golden
(She/Her/Hers)
- Office Assistant 1
- (585) 395-7275
[email protected]
Office: Welcome Center
Christopher Martinez
- Parking Systems Support Specialist
- (585) 395-7275
[email protected]
Office: Welcome Center
David Sevor
- Senior Parking Services Attendant
- (585) 395-7275
[email protected]
Office: Welcome Center |
support | parking | https://www2.brockport.edu/support/parking/faqs/ | Frequently Asked Questions
Parking FAQs
How do I know the registration class code and body style of my vehicle?
Below is a sample of a New York State registration document that highlights where to find the registration class code and body style.
I WANT TO PARK A CAR ON CAMPUS. WHAT DO I NEED TO DO?
Students and employees should log in to My Parking Account. If you are a visitor to campus (including a visiting student from the Brockport Downtown) or park occasionally, park and pay at a meter or use a pay station located in lots T (Tuttle) and V (SERC). Payment can be made via ParkMobile payment app. Two-day permits are available at a pay station. Meters require payment until 7 pm, Monday - Thursday, and until 5 pm on Fridays. Visitors may also stop at the Conrad Welcome Center (corners of New Campus and Commencement Drives) to purchase a permit. Daily fee is $5; exceptions include parents of enrolled students.
WHERE CAN I GET A PARKING PERMIT IF THE CONRAD WELCOME CENTER IS CLOSED?
Visitors who arrive on campus after 4 pm may park and pay at a meter until 7 pm or use a pay station (see above). Payment can be made via ParkMobile payment app. The pay stations provide parking credentials for lots T, V, and V1 during the day and V1 and X overnight. If further assistance is needed after hours, visit University Police in Lathrop Hall.
WHERE CAN I PARK WITH THE PERMIT/PASS?
Visitors may park in any lot with the proper permit or at a meter with the appropriate fee paid. Exceptions are lots A, C, and Y. Pay station receipts allow for parking in lots T and V, during the day and lots V1 and X overnight. Students are required to park in designated lots that correspond to the color of their permit.
I RECEIVED A PARKING CITATION. WHAT CAN I DO ABOUT IT?
Students and employees are required to use My Parking to appeal your citation. Visitors may download an Appeals Form.
I HAVE A PERMIT AND WANT TO PARK AT A METER. DO I HAVE TO FEED THE METER?
Yes. Meters are enforced until 7 pm Monday-Thursday, and until 5 pm on Fridays. Meters are enforced during holidays, campus breaks, winter session and summer! Overnight parking is not allowed at a meter.
I AM PARKED FAR FROM MY RESIDENCE HALL. IS THERE AN ESCORT SERVICE AVAILABLE?
Yes, University Police will provide a walking escort. Call 395-SAFE or use a blue light phone.
I AM DRIVING A DIFFERENT CAR TO CAMPUS. WHAT DO I NEED TO DO?
Students need to add a vehicle plate number using My Parking to add a vehicle plate number to your account. You may add another car as long as the car you are registering is not driven by or registered to another student, employee, or affiliate of the University. Employees represented by a collective bargaining unit may purchase a second permit for $5 via My Parking.
I HAVE TO LOAD/UNLOAD ITEMS FROM MY CAR. WHERE CAN I PARK?
Some areas have a space with a sign indicating it is for loading/unloading purposes. You are allowed to park in these areas for up to 15 minutes with your flashers on. You may always park and pay at a meter.
I HAVE A HANDICAP PASS. DO I STILL NEED A CAMPUS PERMIT TO PARK?
Yes. All vehicles need a university parking permit. Visitors need both the handicap permit and parking permit displayed, you may park in any lot regardless of designation. Faculty/Staff and employees’ university permit is virtual. Always refrain from parking in metered spaces without proper payment, and service and reserved spaces.
MY CAR WON’T START. WHO CAN I CALL?
Call us at 395-PARK. We offer a free Motorist Assistance Program (MAP) to on-campus motorists. This program provides jumpstarts, lock de-icers, and tire inflation during our normal business hours.
I AM A BROCKPORT DOWNTOWN STUDENT AND WOULD LIKE TO VISIT THE BROCKPORT CAMPUS. WHAT DO I NEED TO DO?
Your best option is to park at a metered space or in lot V, and pay for parking through the ParkMobile payment app.
Visitor FAQs
I am a visitor and want to spend the night. Where can I park?
With the proper visitor pass, you may park in Lot V1 or Lot X. Purchase your parking credential at the pay station located in lot V (SERC) through the ParkMobile payment app.
WHERE CAN I GET A VISITOR PASS IF THE CONRAD WELCOME CENTER IS CLOSED?
Visitors who arrive on campus after 4 pm may choose to park and pay at a meter until 7 pm or use a pay station in lot V (SERC). Payment can be made via ParkMobile payment app. Two-day permits are available at a pay station. Permits are not required Monday - Thursday 7 pm - 2 am or 5 pm Friday - 2 am Monday.
MY DEPARTMENT IS HOSTING AN EVENT. WHAT DO I NEED TO DO?
Refer to our Hosting Visitors page.
Transportation FAQs
Are riders required to show their University ID when boarding the Eagle Run?
Riders may be required to show their ID.
WHERE DOES EAGLE RUN STOP?
The Eagle Run has various routes to serve our students including campus, Walmart/Wegmans, and Brockport Village. View the shuttle schedule for detail information.
DOES THE EAGLE RUN OPERATE WHEN CLASSES ARE NOT IN SESSION?
In most cases, the Eagle Run does not operate when classes are not in session. However, service to transportation hubs is provided before and after each school break. View the shuttle schedule for complete information.
ARE EAGLE RUN STOPS MARKED AT EACH LOCATION?
On-campus Eagle Run stops are marked with a shuttle sign. Some off-campus stops located in the Village of Brockport aren’t marked. Please use the shuttle schedule to find the location of each stop.
DOES THE CAMPUS EAGLE RUN SHUTTLE OFFER RIDES TO THE AIRPORT?
Service to area transportation hubs are no longer offered. RTS provides an On Demand option.
DOES THE EAGLE RUN SHUTTLE RUN ON WEEKENDS?
Yes. Check the schedule carefully as the weekend stops differ from the weekday stops.
IS A FEE REQUIRED EACH TIME I USE THE EAGLE RUN SHUTTLE?
No. The Eagle Run shuttle is a student service funded by the transportation fee.
WILL THE EAGLE RUN SHUTTLE DROP ME OFF At A LOCATION OTHER THAN A POSTED STOP?
No. The bus stops are planned for maximum safety, schedule maintenance, and efficiency. To avoid delays, the schedule and stops must be adhered to.
HOW DO I ADDRESS A CONCERN I HAVE REGARDING ON CAMPUS SHUTTLE SERVICES?
Parking and Transportation Services always strives to improve service and your feedback is important to us. For immediate assistance, contact First Transit at (585) 317-9170.
ARE PETS ALLOWED ON THE EAGLE RUN?
Pets are not allowed on the Eagle Run unless they are service animals.
IS THERE A LUGGAGE CARRYON LIMIT?
Space varies based on ridership, so luggage should be kept to a minimum.
WHAT IS THE FOOD AND BEVERAGE POLICY ON THE EAGLE RUN?
To help maintain clean shuttles, open food and drink is not allowed on Eagle Run. |
support | parking | https://www2.brockport.edu/support/parking/green-initiatives/ | Skip to main content Skip to page navigation
What we’re doing
Recycle meter hardware
Offer contactless/paper free parking payment options:
ParkMobile
Introduced a campus bike borrowing program. Now offered through Recreation Services.
Electrical vehicle charging stations are now available in lots G1, N, and V. Get the App
Online
Rideshare tool to search for carpool and driving partners.
Carpool permit holders share driving and have access to a premium parking space on campus.
PTS drives a low emitting, fuel-efficient vehicle.
Online
My Parking Account reduces paper use. (Purchase permit, pay citations, appeal and review account).
Offer
Zipcar car sharing program.
Supported Special Event & Recreation Center (SERC) construction project for Leadership in Energy and Environmental Design (LEED) requirements— with no parking spaces added.
Parking attendants encouraged to patrol utilizing the bike donated by University Police.
Co-sponsor Annual Walk Bike Event - campus and village community give cars a rest and walk/bike to their designation.
Pay Stations are solar powered and have a battery saving sleep mode.
Parking lot greeters deter vehicular backup and idling by directing to open spaces.
Sponsored a landscape day where volunteers spruced up the landscaping at the Conrad Welcome Center.
Promote healthy living— staff is participates in the annual campus Eat Well, Live Well campaign.
Provide
shuttle services.
Communications are emailed instead of using paper, goal to go paperless.
Rechargeable batteries in handhelds, printers and office equipment.
Computers shut down when not in use.
Recycle paper, bottles, and cans.
Promote
NYS-Ride - allows employees to have pre-tax deductions made from their paycheck to reduce the out-of-pocket costs of using public transportation for their commute.
Supported Leadership in Energy & Environmental Design (LEED) Certification requirements for construction of the Liberal Arts building by providing reserved parking spaces for
low emitting, fuel-efficient vehicles. Vehicles with rating of 40 or higher are eligible.
What more can WE do?
What YOU can do
Share a ride with a buddy, but not your permit.
Purchase, pay, and appeal online using
My Parking Account.
Borrow a bike instead of driving.
Change light bulbs to energy efficient florescent bulbs.
Turn down the thermostat 1 degree in the winter and up 1 degree in the summer
Use power management to put computers to sleep when they are not in active use.
Buy recycled 100% post consumer waste paper, re-manufactured printer/toner cartridges, post it notes, scissors, and file folders.
Buy things in bulk to reduce packaging and waste.
Share all this information with fellow students and faculty. Knowledge is power. |
support | parking | https://www2.brockport.edu/support/parking/motorist-assistance-program/ | The Motorist Assistance Program (MAP) is free to anyone parked on campus.
Main Page Content
Parking and Transportation Services lent a helping hand to over 500 students on campus last year. During office hours, call (585) 395-PARK for assistance if you:
- Need a jump start
- Lock De-icing
- Have a flat tire |
support | parking | https://www2.brockport.edu/support/parking/policies/ | SUNY Brockport requires the registration of any motor vehicle parking on any property owned or leased by the University during times indicated in the “First Three (3) Days of Semester” Section. This includes recreation vehicles, mopeds. scooters, etc. Parking of a storage container must be coordinated with Parking and Transportation Services. A fee may be assessed.
- Most permits are virtual by using your license plate.
- It is the responsibility of the parker to know and provide accurate plate number information.
- Motorcycles must be properly registered with Parking and Transportation Services.
- Visitor/guest and temporary passes must be displayed from the rear-view mirror with the effective date facing outward, unless the permit is virtual.
-
Permits may be purchased in the following manner:
- Online, available 24 hours/day, is strongly recommended. Customer parking accounts can be viewed online.
- Contractors/Guests/Visitors/Vendors: In person at Conrad Welcome Center during business hours.
- After Conrad Welcome Center is closed, visitors may pay and park at a meter, use ParkMobile, or use the pay station located in Lot V. Overnight parkers must park in Lots V1 or X.
Applicable registration, permit and reserved space fees can be found on the Parking and Transportation website.
FACULTY/STAFF (BLUE PARKING PERMIT)
-
Faculty/Staff are defined as any employee on the non-student payroll of the SUNY Brockport as well as affiliated organizations. Examples of these affiliations include but are not limited to a non-student employee of:
- Brockport Auxiliary Service Corporation
- Brockport Child Development Center
- Brockport Student Government
- Research Foundation
- Migrant Education
- Annual Faculty/Staff registration will be open June 1. Permits are virtual. Payment may be made via cash, check, credit card. Online registration is strongly encouraged.
- Faculty/Staff, and affiliates described above, will be allowed to purchase one permit. A separate permit is available for purchase for a second vehicle registered to a Faculty/Staff member and affiliates. All vehicles must be properly registered with Parking and Transportation Services and the proper fee must be paid for all registered vehicles.
- If two Faculty/Staff or affiliates share the same household, each member must purchase a parking permit at the applicable price for each vehicle registered using their own parking account.
- Faculty/Staff that have purchased the appropriate annual parking permit will be issued a one-day temporary pass if registered vehicle is not driven. This pass may be obtained on a daily basis from Parking and Transportation Services. This practice can be done up to 10-business days. After 10 days within a semester, a second permit must be purchased.
- Contracted/temporary employees defined as individuals engaged by the University to provide a specific set of services, but not on the University payroll (i.e. Student Accessibility interpreters, Labor Ready).
- Emeritus and retirees who return on state payroll will be considered employees. The registration fee is required.
STUDENT
- A student is defined as any person registered at the University for academic credit. Teaching assistants, graduate assistants, and interns are considered students.
- Students are not allowed to use a Faculty/Staff, contractor, or vendor parking permit. Exceptions are graduate and teaching assistants.
- A student who is the spouse, son, or daughter of a Faculty/Staff member must register the vehicle he or she will be driving in compliance with the student registration regulations and must park in the appropriate parking areas.
- Permits are virtual and are transferable from vehicle to vehicle, but not person to person. Each vehicle must be properly registered with Parking and Transportation Services.
-
Commuter Students (Orange or Brown permits) - a student who does not reside on the campus, but parks a vehicle on campus
- A commuter student will be allowed to purchase one parking permit per semester or per academic year.
- Commuters will notice to register by mid-July. Payment may be made via cash, check, credit card, financial aid, or added to their student bill (up until the end of the third week of each semester). Online registration is required.
- Evening – Only commuter students parking on campus after 4:30 p.m. can apply for an “evening-only” permit.
- Commuters assigned with an orange permit are not permitted to park on campus from 2 am - 6:30 am. Commuters in possession of a brown permit are permitted to park on campus from 4:30 pm –2 am. If there is a need to park on campus before 4:30 pm, a meter must be fed. Pay by cellphone via ParkMobile is an option in some metered areas. Daily permits are available for a fee at the Conrad Welcome Center. Overnight stays require an overnight pass.
-
Resident Students (Yellow, Red, Purple permits) - a student who resides on the campus
- Senior resident students will be issued a yellow permit on a first-come, first-serve basis in accordance with the number of available spaces. After seniors are processed, juniors and sophomores will be processed until the yellow permits sell out. Lots for the yellow permit are located closer to many residence halls. To be placed on the wait list, you must request this using the online application at My Parking Account.
- Freshmen and other resident students who do not receive a yellow permit will be allowed to purchase a red parking permit on a first-come, first-serve basis in accordance with the number of available spaces.
- Freshmen are not allowed to purchase a yellow permit.
- Townhome residents are required to purchase a purple permit. Red permits will be issued once purple are sold out.
- Eagle Hall residents are required to purchase a red permit. In some instances, a few purple permits may be available.
- Resident students in possession of a resident permit are permitted to park in any commuter lot from 4:30 pm – 2 am. Students cannot park in metered space without the proper payment to the meter, pay station or mobile app.
- For more information, check the parking portal.
Vendors’ vehicles are required to have vendor parking permits, which will be issued by Parking and Transportation Services. Those exempt from registering are delivery trucks. Example: UPS, FedEx, STAPLES, AIRBORNE.
- A fee will be paid for each vehicle registered. The requestor must show proof they are associated with a company performing legitimate services on campus.
- Vendors are allowed to use the loading docks and/or load/unload zones for up to 15 minutes. If longer, vendors may park in any parking lot excluding visitor, reserved, service, metered, or handicapped spaces.
- Vendors who are invited to the University for the day, (craft vendors etc.) will be allowed to unload at designated locations and must park in Lots V or V1 with the proper permit displayed.
“Service Vehicle Only” parking locations are available for all University-owned vehicles, to include fleet, University Police, all BASC-owned vehicles, and those select vendors contracted by the campus.
- Service vehicles will be allowed to park in any parking space regardless of lot designation with the exception of reserved, metered or handicapped spaces.
- Service vehicles are allowed to load and unload in designated locations.
- Service vehicles are allowed to park in loading dock areas for up to 15 minutes to load and unload.
- Service vehicles may not block entrance doors while on breaks or lunch periods.
There are four types of loading areas.
- Loading docks are restricted to vendor deliveries.
- An entry close to a building including residence loops, as designated. Maximum time limit of 15-minutes is allowed. Flashers must be used.
- Load/unload spaces have signs indicating so. A maximum time limit of 15 minutes is allowed. Flashers must be used.
- Access ramps to building are restricted for emergency, service, and delivery vehicles.
- Reserved spaces are provided for President’s cabinet. Fees, plus cost of permit will be assessed.
- Departmental reserved spaces are provided if a business need is proved. The request letter is reviewed by the Parking Advisory Committee. Final approval is made by the Parking and Transportation Director. Space(s) are not intended for staff parking, but to serve guests and visitors. Random audits will be conducted by the Parking and Transportation Services staff. An annual questionnaire is to be completed by the department head. Results are reviewed and the decision to renew the space is dependent upon the frequency of usage. A fee for the space shall apply.
- Lottery spaces in select areas, as determined by Parking and Transportation Services, will be available on an annual basis to interested employees. A request form should be completed and submitted to Parking and Transportation Services. Winners are selected by lottery. Interested employees must resubmit their name each year. Fees, plus the cost of the permit, will be assessed.
- If custom signage is required, additional fees may be assessed.
- Temporary closure of a space may be required due to construction or unforeseen circumstances. If the space closure is prolonged, Parking and Transportation Services may reassign the location temporarily.
- Illegally parking in a reserved space may result in a citation, boot, and/or tow of the vehicle.
- EV charging stations are available to all parkers and are currently located in various lots throughout the campus. Initially, charging stations will be located in lots G1 (Tower east), N, and V (SERC).
- Charging station reservations and fees will be arranged/charged via the “Chargepoint” app users must download to their cell phones. It is expected users will not occupy a charging station for more than four hours at a time, and they will remove their vehicle when notified by their EV charging app that the charge is complete.
- Users will be charged an hourly rate and a valid parking permit or meter payment is required. All university-issued parking credentials are permitted in EV space, regardless of classification.
- The following defines the types of EV charging stations available at SUNY Brockport’s main campus: a. Level 2 Charging provides electrical energy at either 240 VAC or 208 VAC
- EV charging is authorized only at designated EV charging stations. No electric vehicle shall be charged by any other means, i.e., via the use of an extension cord.
- Failure to adhere to the campus parking regulations and the Electric Vehicle Charging Stations Policy may result in enforcement action, including towing of the vehicle at the expense of the vehicle owner.
- Parking a vehicle (at an EV charging station) that cannot be properly coupled to the EV charger plug and charged, is strictly prohibited, e.g.: gas-powered vehicles.
- Users are encouraged to use proper etiquette: Do not charge a vehicle if the charge is not needed or if your commute can be accomplished by charging at home; leave the charger available for another EV driver that may really need the charge.
- EV charging stations may be closed for maintenance, construction and special event parking without notice.
- Authorized campus personnel may disconnect vehicles from the EV charging station at any time.
- EV charging stations marked “official university use only” are solely for charging university or BASC-owned vehicles.
- SUNY Brockport assumes no responsibility or liability for damage to vehicles using the EV charging stations.
A visitor or guest is defined as a person non-affiliated with SUNY Brockport.
- Visitors, if applicable, must obtain a parking pass from the host department, Parking and Transportation Services, or proper payment to a meter if parking on campus Monday - Thursday, 2 am – 7 pm, or Friday, 2 am - 5 pm. If the Conrad Welcome Center is closed, one must park and pay at a meter, or pay at a pay station. Passes are not required from 7 pm – 2 am.
- Visitors and guests are not allowed to park in spaces handicapped (without a valid tag), service areas, loading areas, or areas blocking entrance doors. Visitors and guests cannot park free of charge in metered spaces.
- Visitor parking passes must be properly displayed from the inside, rear-view mirror facing outward, if the pass is not virtual.
- Parking violations received by a visitor may be paid no later than the close of business ten (10) days from the date of the citation. Payment may be sent to Parking and Transportation Services or paid online. Failure to respect this guideline will cause a late fee added to the fine amount. All applicable state and municipal laws will apply for non-payment of fines. Delinquent payments will be forwarded to a collection agency. Visitors may appeal parking violations using the published guidelines.
- Admissions visitors driving on campus are required to obtain a hangtag from Admissions or the Conrad Welcome Center for parking in Admissions Lot L.
- For special events see section titled “Special Events”
- Overnight guests will be assigned to Lots V1 or X.
- A department may request to reserve a meter for their guest. A fee has been established. Parking and Transportation Services will hood the meter; however, there is no guarantee that an unauthorized person would not park there. The policy breaks visitors into four categories. The following outlines the parking options for these groups of visitors:
Group 1: Casual Visitors and Participants in Small Events (less than 25 participants)
- Casual visitors may either use metered parking or purchase a daily pass.
- Departments are encouraged to order passes in bulk using the Event and Guest Parking Form and issue to visitors before their arrival.
- For casual visitors and events under 10 participants, parking will be permitted in any lot, except Lot L (Admissions).
- For small events (10 – 24 participants), a Event and Guest Parking Form must be submitted to Parking and Transportation Services at least 10 business days prior to the event. Parking for these guests will be permitted in lots T, V, V1, D, or D1 with passes, if deemed appropriate by Parking and Transportation Services.
Group 2: SUNY Brockport Inter-Collegiate Athletic and Arts Events
- Visitors will incur no charge for parking at these events.
- Payment for parking at these events will come from University funds.
Events Occurring Before 3 pm on Weekdays:
- Departments need to contact Parking and Transportation Services at least 3 weeks prior to the event to coordinate parking for events that occur before 3 pm on weekdays. During these events, a daily pass may be required in Lots T and V for athletic events or Lot D1 for arts events.
Events Occurring After 3 pm on Weekdays or on Weekends:
- During these events, a daily pass may be required (weekdays) in Lots T and V for athletic events or Lot D1 for arts events.
Group 3: SUNY Brockport Large Events (25 or more participants, other than athletic and arts events)
- Visitors will incur no charge for parking at these events.
- Payment for parking at these events will come from University funds.
- Departments need to contact Parking and Transportation Services and submit a completed Event and Guest Parking Form at least three weeks prior to the event to coordinate parking.
- Permits may be required.
- Event parking will be assigned in Lots V (south), X, or the Park and Ride.
Group 4: Non-SUNY Large Events (25 or more participants)
- A fixed fee will be assessed as part of the facilities fee process or payment by permit or meter.
- The fee process and amount will be developed based either on the number of participants, number of vehicles, or number of spaces.
- Permits may be required.
- Event parking will be assigned in Lot V (south).
- Departments need to contact Parking and Transportation Services and submit a completed Event and Guest Parking Form at least 3 weeks prior to the event to coordinate parking.
In all instances, visitors to Admissions, parents of enrolled students, and members of various campus advisory boards are exempt from paying any parking fee. However, these visitors do need to obtain a free pass from the Conrad Welcome Center. In addition, Admissions’ visitors have the option of obtaining a parking pass from the Admissions Office.
- Faculty/Staff or students who require the annual use of handicapped parking must purchase a valid parking permit and display their valid city, town, or village handicapped tag. The handicapped parking tag will be issued to the handicapped person - not a vehicle.
- If temporary parking in a closer lot is needed, students must provide a physician’s note verified by the Health Center indicating the necessary time period for this accommodation. If the requesting person has purchased an annual parking permit, a temporary permit will be issued which will allow closer parking to campus buildings but excludes handicapped, service, or reserved areas. Faculty/Staff must provide a physician’s note. The permit issued by Parking and Transportation Services will be for a maximum of two weeks.
- If the requesting person has not purchased a permit, they must purchase a permit prior to requesting closer parking due to temporary disability.
- A message from The New York State Department of Motor Vehicles.
- From the time a vehicle arrives on campus, the driver is responsible for ensuring they are in compliance with the campus parking and driving regulations.
- Permits are not required in lots V, V1, and X during the first three (3) days of classes to allow additional time to purchase your permit. This does not apply to metered, handicapped, reserved, service, or visitor areas. Vehicles with a physical permit must display it properly and park in their designated lots.
- Beginning at 12 am on the fourth day of classes, all vehicles require proper permit and must park in their designated lots.
All vehicles parking on campus overnight must park in an overnight lot. Overnight parking is available in lots:
- B, J, X (Blue permits only)
- A, C (Yellow permits only)
- V1, X (Red and guest permits)
- Y (Purple permits)
All autos must be removed from commuter lots by 2 am and may return at 6 am.
Open parking is defined as those times when no permit is required and any lot is permissible.
- Open Parking - Open parking is 5 pm Friday - 2 am Monday and Monday - Thursday, 7 pm – 2 am. (Resident students with a University permit will be allowed to park in any commuter lot after 4:30 pm. Exceptions include Lots A, C, Y, handicapped and reserved areas.)
- Summer - During the summer permits are required, except during Welcome Week in August. However, any parking lot is permitted, with the exception of Lot L (Admissions). Enforcement of permits will be until 4 pm Monday - Friday. Meters, handicapped, service, and reserved areas are enforced Monday - Thursday 6 am - 7 pm and Friday 6 am - 5 pm throughout the entire summer regardless of whether classes are in session.
- Winter Break - Permits are required until 4 pm and any lot is permitted, with the exception of Lot L (Admissions). Meter, handicapped, service, and reserved areas are enforced.
- Mid-Semester Breaks - Permits are required until 5 pm, however, any lot is permitted, with the exception of Lot L (Admissions). Meter, handicapped, service, and reserved areas are enforced.
- During the Academic Year - Vehicles may be parked in any lot during the following times: Monday - Thursday, 7 pm - 2 am* and 5 pm Friday - 2 am Monday.*
*Exceptions are lots A, C, and Y, reserved, handicapped, and service spaces.
The University sets the annual registration and parking fees. Permits purchased at a later date within a given semester or academic year will be charged as follows:
-
Semester Permits:
- 100% of the fee is required if purchased within first 4 weeks of classes.
- 75% of the fee is required if purchased between the fifth and eighth week of classes.
- 50% of the fee is required if purchased between the ninth and twelfth week of classes.
- 25% of the fee is required if purchased between the thirteenth and sixteenth week of classes.
-
Full Year Permits:
- 100% of the fee is required if permit is purchased within the first four weeks of classes.
- 87.5% of the fee is required if permit is purchased between the fifth and eighth week of classes.
- 75% of the fee is required if the permit is purchased between the ninth and twelfth week of classes.
- 62.5% of the fee is required if the permit is purchased between the thirteenth and sixteenth week of classes.
Sales tax is applied to parking fees
- Single and double spaced meters are mechanisms allowing a parker to purchase time. The screen on the meter will display the initial amount of time purchased and counts down from time used. Meters accept coins only. Meters are in full operation Monday - Thursday, 6 am - 7 pm and Friday, 6 am - 5 pm.
- A permit is not required to park at a meter. Vehicles with a permit must pay the appropriate fee if parked at a meter. Parking at a meter space that is malfunctioning or reserved is NOT permitted. Locations of single and double-space meters can be found online.
- Pay stations allow for a parker to purchase time via coin or credit card. With the appropriate time purchased, a parker may park in either Lot T or V until 2 am. Overnight parking is located in Lots V1 and X. After 4:30 pm until 2 am, vehicles may be parked in any commuter lot with the proper credential displayed.
- Metered spaces accept payment via mobile app, ParkMobile.
- Most metered spaces offer a maximum parking time of 2 hours. A couple of meters located in lot O offer a maximum of 30 minute.
- Parking and Transportation Services must be notified immediately of any malfunctioning meter or pay station.
- No refunds for unused time are offered.
- Overnight parking is not allowed between 1:59 am and 5:59 am.
- Overnight student parking is restricted to lots A, C, V1 as designated, X, and Y with the proper permit. There is no overnight parking allowed in any commuter designated lot*. All autos must be removed from commuter lots by 2 am. Information on SUNY Brockport snow removal program can be obtained from the Office of Facilities & Planning. Lack of familiarity or failure to comply with these regulations can result in vehicles being ticketed and/or towed at the owner’s expense.*Exception: reserved, handicapped, and by special permission.
- Snow Removal in Residential Lots: To allow for proper snow removal, students may be required to move their vehicle upon notice from the residential parking lots A, C, X, V1, and Y to any other parking lot. Instructions will be given as to when vehicles must be moved by and when they may be moved back to their designated parking lots. Students away from campus are required to make arrangements in advance to move their vehicle. Prompt and effective snow plowing requires orderly parking. Vehicles not in compliance during the emergency snow removal will be cited.
Parking and Transportation Services defines a special event as events that require the completion of the Activity and Room Reservation Form and/or when 25 or more vehicles are expected to park on campus.
- During the academic year, vehicles requiring parking for special events held between 9 am - 3 pm, must park in Lots V (south), X, or the Park & Ride lot. Parking and Transportation Services reserves the right to designate the parking area. After 3 pm any lot may be assigned. Permit required.
- During open parking periods (Section Open Parking), visitors may park in available spaces other than Lot L (Admissions), service, reserved, loading, metered, or handicapped spaces.
- The organizing department can arrange shuttle service for a fee.
- Lot attendants, signage, reserved (barricades) spaces may be available for a fee. During summer, reserved parking is not available. Any lot is permissible with parking permit.
- Special Services Required — In instances when an event or a collection of concurrent events requesting parking in the same vicinity or lot location, an attendant will be required to be in attendance before and during the event to encourage proper parking. The cost of the attendant (or proper number of attendants) will be shared by the hosts.
-
Lost/Stolen Permits
- Lost, misplaced, defaced, or stolen permits must be reported immediately to Parking and Transportation Services and replaced. Permits that are reported lost and later found, must be returned to Parking and Transportation Services.
- If a permit is lost prior to the recipient receiving the permit (i.e. lost in the mail) and is reported to Parking and Transportation Services before the end of the grace period, a new parking permit will be issued free of charge. If reported after the end of the grace period, the vehicle must be re-registered and the full registration and parking fee must be paid. A lost permit fee may be assessed in lieu of full payment.
-
A free permit will be issued when:
- a signed “Stolen Permit Report” is filed with University Police, or
- upon providing a police report or insurance verification of theft of the vehicle.
Please refer to Hours of Operation for proper lot enforcement times and days.
A vehicle may be subject to a citation and/or towed or immobilized for a variety of reasons, including but not limited to:
- no permit
- parking in an unauthorized parking lot or parking space
- parking in a lot not designated for overnight parking
- parking in a handicapped area without the proper permit
- blocking another vehicle
- parking in a roadway or driveway
- blocking a fire hydrant, fire lane, or other emergency zone
- parking in violation of temporary instructions during a declared snow emergency
- blocking a trash dumpster
- interfering with the free and proper use of a crosswalk or pedestrian way
- parking on grassy area
- parking in a metered parking space after time has expired
- parking or blocking a service drive or service area
- parking in a loading zone
- blocking entrances to buildings
- parking where signs or road markings prohibit parking
- parking a vehicle on the mall or sidewalk
- parking outside the lines designated for parking
- parking in a space posted as visitor lot
- failure to display permit properly
- parking at a malfunctioning meter
- five (5) or more outstanding violations associated with the same license plate
- vehicle not properly registered
- illegal use of lost/stolen permit
Uniform traffic summons (moving violations) are returnable to Sweden Town Court.
- Payment for parking violations on SUNY Brockport campus is returnable to Parking and Transportation Services or Office of Student Accounts and Accounting.
- Payment using My Parking Account is preferred. When paying in person, the citation should be presented for proper credit. If the citation is paid by mail, the payment and original citation should be sent to Parking and Transportation Services.
Violation amounts:
Penalty for Non-Payment of Fines:
- Student Blocks: A student who has outstanding obligations with Parking and Transportation Services will be blocked from receiving any University transcripts or registering from any further courses.
- Faculty/Staff: A faculty or staff members who has outstanding obligations with Parking and Transportation Services will be subject to payroll deductions through the campus Payroll Office.
- All: Applicable state and municipal laws and University policies will apply which could result in denial of renewal of driver’s license or vehicle registration. Accounts with outstanding fines may be sent to a collection agency for further action.
SUNY Brockport is not responsible for any damages that many occur as a result of the removal or immobilization of any vehicle. Parking and Transportation Services and/or University Police will tow or use the auto-boot immobilizer in the following situations:
- to impound a vehicle pertaining to an investigation (to preserve evidence) or to disable a vehicle so it cannot be moved before a tow truck arrives (i.e. accident)
- when the vehicle/license appears on the multiple ticket offender list
- other instances, when deemed necessary by Parking and Transportation Services and/or University Police
- removal fee must be paid by the violator at time of removal of immobilizer
The Parking Director is responsible for voiding tickets. The following criteria will be used for voiding tickets:
- violation caused by failure of University faculty or staff to inform or provide necessary parking arrangements for person(s) invited to the University
- pass or courtesy notice issued prior to violation
- meter malfunction with proof of malfunction
- officer error
- Individuals wishing to appeal a citation and/or tow must submit an Appeal Form online within 10 business days following the issuance of the citation.
- After the 10 business day period, the option of appeal expires.
- Appealed decisions will be sent to campus email or in writing. The Hearing Officer will adjudicate within 30 days of the receipt of the appeal.
- All decisions of the Hearing Officer are binding and final.
- Citation payments can be made at the Office of Student Accounts and Accounting or online using My Parking Account
- Penalty for non-payment of fines — See section above titled “Fine Schedule and Payment of Fines”
A refund of the parking fee will be granted when applicable and deemed appropriate by Parking and Transportation Services:
- the registration fee is non-refundable.
- refunds do not apply to temporary or visitor parking passes.
- permits, remnants or hangtag must be returned to the Conrad Welcome Center, if a physical permit was issued.
- refund request form must be completed and submitted to PTS office asap.
- amount of refund is determined when the permit/hangtag or refund request form is returned to the Conrad Welcome Center.
- refunds are issued on a declining schedule.
- refunds for half year permits are non-refundable after the fourth week of any semester.
- refunds for full year permits are non-refundable after the fourth week into the spring semester. |
support | parking | https://www2.brockport.edu/support/parking/portal/ | Permits are now virtual. Proper registration is required. Be sure your vehicle plate number is accurate.
Eliminate the need to wait in long lines at the Conrad Welcome Center. Purchase permits, pay for parking citations, add a plate number, or review your parking account history — all online.
Parking Portal
How to Purchase a Parking Permit
-
Sign in using your NetID
- If you are experiencing difficulties logging in, then please reset your NetID password. If you need further assistance resetting your NetID password, please visit the IT Service Desk Portal or call the IT Service Desk at 585-395-5151.
- Once you have successfully changed your NetID password, please close your web browser and navigate back to the parking portal to log in with your new password. Please note, the new password may take up to 30 minutes to sync with the Parking Portal.
-
Students may add the permit fee to their student bill during the first 3 weeks of each semester. The following must be done regardless if you are using your excess financial aid:
- Log on to online services
- Select financial aid
- Select financial aid authorization
- Choose term and submit
- Check both boxes to authorize financial aid
- Submit
- To make payment using credit card, system requires the use of IE11.0 or newer; Firefox 34 or newer; Chrome 41 or newer; Opera 28 or newer; or Safari 7.0 or newer.
- Call Brockport Parking and Transportation Services for further information at 585-395-7275. |
support | parking | https://www2.brockport.edu/support/parking/transportation/ | Campus Shuttle
Parking and Transportation Services (PTS) partners with Transdev to provide campus shuttle services. Transdev is an expert in the industry with a reputation for providing outstanding customer service on campuses throughout the country.
Charter Service
Transdev is pleased to offer chartered shuttle and bus services as a transportation option for groups. Eagle Run shuttles seat 20 passengers. Larger buses may be available if needed. Advanced reservations are required. All buses are ADA accessible.
Public Transportation
SUNY Brockport campus is among the locations serviced by the Rochester Genesee Regional Transportation Authority.
Rideshare
Share a ride, not a pass! 511NY Rideshare is here!
Electrical Vehicle Charging Stations
Electric Vehicle Charging Stations are available in lots G1, N, and V. |
support | parking | https://www2.brockport.edu/support/parking/transportation/charter-terms/ | Charter Service Terms
Transdev are pleased to offer chartered shuttle and bus services as a transportation option to University departments and registered student organizations for local trips. This service is provided on a limited basis and in combination with the availability of resources. Providing charter services is a secondary function of PTS and will not be operated if doing so has a negative impact on our fixed route system.
The decision to provide or deny services is solely at the discretion of Parking and Transportation management and Transdev. Eagle Run shuttles seat 20 passengers and all are ADA accessible. Larger buses may be available if needed. Advanced reservations are required.
- Reserve Eagle Run shuttles at least 21 days in advance and larger buses 30 days in advance. A late fee may be assessed for all charters booked less than 21 days in advance.
- The cost for chartered service is $75 per hour with a two hour minimum. This includes a professional driver. Extra charges may be incurred to cover the cost of tolls, parking, etc.
- Cancellations and reservation changes require a minimum of 72 hours of advanced written notice. A cancellation fee will be applied for late notices.
- Charter charges may begin accruing 30 minutes before the first pick-up time and end upon arrival back at the University. These rates will be charged if the bus is in motion or sitting still, and includes the driver, fuel, and mileage.
- In accordance with University policy, no alcohol or tobacco products will be allowed on the buses. Charter routes will be determined by Transdev.
- Transdev will determine the number of buses required.
- Each group is responsible for its passengers.
- The driver retains the right to cancel the charter any time they feel the group is acting in a manner that misrepresents the campus community or endangers the safety of the bus or other passengers.
- Any damage incurred by any rider, the organization securing the agreement will be held responsible for the cost of repairs and all related expenses.
- PTS, SUNY Brockport, and/or Transdev shall not be liable for delays caused by accidents, breakdowns, road conditions, storms and other circumstances beyond its control.
- Estimated prices do not necessarily reflect the final cost. Any changes in the itinerary may change the final cost of the charter. The final cost will be calculated after completion of the charter.
- You will receive an invoice shortly after your charter. Payment is due upon receipt of the invoice. All payments are to be made payable to Transdev. Please include charter invoice number on all checks and money orders. There is a $35 service charge for all checks returned for any reason. No additional charters may be contracted by your group until payment in full has been received.
- To the extent allowable by law, your organization agrees to indemnify and hold harmless SUNY Brockport, and any of its components, officers or employees from any claim, demand, or suit whatsoever, whether based upon personal injury, including death, or property damage, or otherwise, which relate in any way to services provided by Parking and Transportation Services
To request chartered service, please complete and submit the Charter Request Form. Forms cannot be submitted unless you agree with the terms and conditions outlined above. A representative will respond to your request within three business days via email. |
support | parking | https://www2.brockport.edu/support/parking/transportation/charter/ | Transdev is pleased to offer chartered shuttle and bus services as a transportation option for groups. Eagle Run shuttles seat 20 passengers.
Larger buses may be available if needed. Advanced reservations are required. All buses are ADA accessible.
- Reserve Eagle Run shuttles at least 10 days in advance.
- The cost for chartered service is $80 per hour with a two hour minimum. This includes a professional driver. Extra charges may be incurred to cover the cost of tolls, parking, etc.
- Cancellations and reservation changes require a minimum of 72 hours of advanced written notice. A cancellation fee will be applied for late notices.
To request chartered service, please complete and submit the form below. You must review and accept our terms of agreement. A representative will respond to your request within three business days. For questions regarding charter service, please contact Joshua at Transdev at 585-235-6670 and specify that you are calling from SUNY Brockport. |
support | parking | https://www2.brockport.edu/support/parking/transportation/public-transportation/ | Changes to RTS - Public Transportation
Reimagine RTS is a redesign of Monroe County’s public transit system to better meet our community’s needs, demands, and expectations. This mass transit plan is designed to work with new mobility options to provide customers with a modern, relevant transit system that is frequent, reliable, and connected.
WHAT THIS MEANS TO YOU
The new route will connect riders traveling from Brockport to the Rochester Tech Park connection hub. At the hub, riders will be able to transfer to Route 19 Buffalo Rd for service to the RTS Transit Center. Riders can use RTS ON Demand service within the Brockport On Demand Zone.. |
support | parking | https://www2.brockport.edu/support/parking/transportation/rideshare/ | PTS has partnered up with 511NY Rideshare to help match riders/drivers.
Main Page Content
The SUNY Brockport Rideshare Portal service helps the campus community find carpools, vanpools, bicycle buddies and alternative transit options. On the portal, you can quickly create a profile and find members of the campus community who have similar travel routes and patterns and with whom you can share a ride. Your profile preferences will determine what information is shared with potential rideshare partners. Visit the SUNY Brockport Rideshare portal for more information.
Benefits of becoming a 511NY Rideshare member
- Get up-to-date travel info and access to alternate routes
- Receive personalized public transit itineraries
- Participate in events like Car Free Day, Bike Month, and Earth month
- Receive discounts from partner organizations, like Enterprise CarShare
Benefits of Carpooling
- Convenient
- Premium parking with Carpool Permit.
- Each carpooler receives 5 day passes per semester to use on occasions when you need to bring a car to campus.
- Option for instant notifications via text message or voicemail.
- Commuter students can save on parking permit costs!
- Share the cost of fuel.
- Reduce the wear and tear on your car.
- There is no cost to join, and you will reduce our carbon footprint.
- Premium spaces have been identified in various locations for participants carpooling to campus.
Who is eligible for a Carpool Permit?
Participants must be current students, faculty or staff of SUNY Brockport, have similar class or work schedules, and reside in approximately the same area. Before you apply, determine if you reside close enough to use alternate methods of transportation (i.e. walk, bike, regional transportation). Those living within one mile of campus are not eligible for a Carpool Permit. Each vehicle is still required to be properly registered with Parking and Transportation Services.
How do I join?
Once registered, you can search the database for potential riders in your area. When a ridesharing relationship is formed, you may apply for a Carpool Permit. Complete the Agreement and use your Carpool Permit to gain access to premium parking spaces.
Carpooling Tips
- Be sure to share home, work, and cell phone numbers so that you can communicate in the event of an illness or mechanical problems. Carry this information with you. Be mindful of others and give as much advance warning as possible. On days you need to drive separately, use a day pass issued to you at time of sign-up.
- It’s best to plan for the unexpected. Familiarize yourself with local public transportation
- A carpool permit will be shared within your group. Be sure each vehicle is properly registered with Parking and Transportation Services.
- If a member of the carpool group no longer wants to participate and they are in possession of a Carpool Permit, it must be returned to the Conrad Welcome Center immediately.
- Parking lot attendants will monitor the vehicle(s) parked in premium carpool spaces to ensure compliance. Vehicles not in compliance will be cited and/or towed and parking privileges may be revoked.
- Decide who will drive on which days and determine the route and schedule.
- Decide on a method of reimbursing driving expenses.
- Decide how long the driver will wait for a passenger.
- Discuss smoking, music taste, and food.
- Agree that the arrangement is for a single purpose - commuting to and from work or school.
- Drive responsibly.
- Give it a chance. |
support | parking | https://www2.brockport.edu/support/parking/transportation/shuttle-feedback-form/ | Skip to main content
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support | parking | https://www2.brockport.edu/support/parking/transportation/shuttle-safety/ | Shuttle Rules
In order to ensure the safety of all shuttle riders, pedestrians, and motorists, it is important to follow these simple rules:
- Waiting
- Wait in an orderly line for the shuttle.
- Don’t knock on the driver’s door or chase the shuttle. Please wait for the next shuttle.
- Please respect the shuttle and the shuttle stops.
- Don’t run to board the shuttle.
- Shuttles may run a few minutes early or late. Please arrive at the shuttle stops early and be prepared for delays.
- Boarding
- Let passengers exit before you board the shuttle.
- Board the shuttle when it has fully stopped.
- Riders may be required to show their Eagle One ID card.
- Riding
- Standees must remain behind the white safety line.
- Please use headphones on the shuttle.
- No smoking, eating, or drinking is allowed on the shuttle.
- Please keep the aisles free.
- Disembarking
- Stand clear until the shuttle leaves and cross at the nearest crosswalk.
- Look carefully in all directions before you cross.
- Motorists
- Use caution when approaching a stopped shuttle from either direction.
- You must always stop for flashing yellow lights and yield to pedestrians.
- Pedestrians
- Stay on the sidewalk until the shuttle leaves the stop.
- Wait until the shuttle pulls out of an intersection before crossing the street.
ADA Accessible Service
To help you have a safe and comfortable ride:
- Inform the driver if you would like assistance.
- Center the wheelchair on the hydraulic platform and apply the brakes.
- Allow the driver to make sure that the wheelchair is secured properly.
- Allow the driver operate the lift gate manually if there is a power failure.
Who to Call for Help Safety
- If something happens at the shuttle stop or on the shuttle that makes you feel unsafe, tell the driver or call University Police at (585)395-2226.
- Report any unsafe road conditions or problems with pedestrian walkways (light outages, potholes, etc.) to (585)395-2408.
Lost Items
For any items left on the shuttle, call (585)395-2226.
Feedback
To report general feedback regarding the campus shuttle, complete the online Shuttle Feedback Form. |
support | parking | https://www2.brockport.edu/support/parking/transportation/shuttle/ | We are pleased to share that Transdev is our campus shuttle provider.
Main Page Content
Eagle Run shuttle provides a safe and convenient shuttle service around campus and the Brockport/Sweden communities.
Routes
- Route 1 & Express: Monday - Friday
- Route 2: Retail: Friday and Saturday
Bus Locator App
Find out where the Eagle Run bus is at any time.
- Download the DoubleMap Bus Tracker App.
- Select “SUNY Brockport”
Policies/Safety Reminders
- Shuttles may run up to a few minutes early or late. Please arrive at shuttle stops early and be prepared for minor delays.
-
The shuttle does NOT operate on the following dates when classes are not in session:
- Sept 4 (Labor Day);
- October 16, 17 ( mid semester break);
- November 22 – 25 (Thanksgiving break);
- December 18 – January 28;
- March 16 – 24 (Spring break).
- Last day of spring service May 16, 2024
- All stops may require riders to show their University Eagle One ID card when boarding
- Please review general shuttle rules to ensure the safety of all riders, pedestrians, and motorists.
For immediate assistance, please contact TransDev at 585-317-9170. Text messaging is preferred. You may also call Parking and Transportation Services during office hours at 585-395-PARK (7275). |
support | parking | https://www2.brockport.edu/support/parking/transportation/shuttle/route-1-express/ | Skip to main content
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Parents
Alumni
Apply
Request Info
Give
Quicklinks:
Quicklinks
Webmail
Web Banner (Brockportal)
Brightspace
Directory
Course Schedule
Accommodate
Student Bill Pay
EagleSUCCESS
myBROCKPORT
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Brockport Today
Events Calendar
Academic Calendar
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Home
Parking & Transportation Services
Transportation Options
Campus Shuttle
Route 1 & Express Shuttle Schedule
Route 1 & Express Shuttle Schedule
Enclave
Harmon/Gordon
Tower/ Fine Arts
Utica/Erie
Main/Erie
Main/ College
College/ Utica
Lot L - Rakov/ Union
Residence Dr. Briggs/ Bramely
Lot T/ New Campus Dr
SERC (FRONT)
New Campus Dr. Townhome
Lot X
7:15 AM
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support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/ | About
The Joint Planning and Budget Committee (JPBC) is a presidential advisory committee representing the University community. It serves as the institutional oversight body to ensure that institutional goals and unit-level planning/budgeting are interlinked. The decisions made by the Committee are informed by assessment to advance the strategic goals and priorities established by the University’s Strategic Plan.
2023–2024 Materials
Affiliated Committees, Boards & Other Resources:
- Campus-Based Fee Review Committee
- Campus-wide Facilities Planning Committee (CFPC)
- Enterprise Risk Management Committee (ERM)
- Internal Loan Fund
- Investment Funds 2017-2018
- Investment Funds 2018-2019
- Investment Funds 2019-2020
- Investment Funds 2022-2023
- Investment Funds 2023-2024
- Policy Management Steering Committee
- Strategic Plan |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/charge/ | Committee Charge
The mission and strategic plan of the university should drive both planning and budget. The Joint Planning and Budget Committee (JPBC) is a presidential advisory committee representing the campus community. It serves as the institutional oversight body to ensure that institutional goals and division level planning and budgeting are interlinked and informed by assessment to advance the strategic goals and priorities established in Building a Better Brockport, the strategic plan for the University.
JPBC is charged with making recommendations to the President regarding University planning and budgeting issues including, but not limited to, campus mission and strategic planning, input on proposed budget reductions or the allocation of new resources, shifts in resources or responsibilities from one division or unit to another, and assessment activities. JPBC is also charged with reporting actions to the campus community and governance groups on a regular basis, including through College Senate and Budget Town Halls, where the faculty Co-Chair will present alongside the VP for Administration and Finance. Individual members must take responsibility for reporting back on agenda items and actions taken to their constituent groups and the Co-chairs are charged with monthly updates to campus via The Daily Eagle. Members should take active rather than passive roles in relation to communication, engagement, and recommendations.
The Committee is responsible for reviewing and assessing the Strategic Planthrough the specially formulated Strategic Plan Assessment Committee; responding to the work of the Enrollment Management Committee; offering feedback on capital projects and plans as requested; assessing revenue generating ideas; and issuing calls for funding prioritization requests as required. At times, the committee will need to review budget reduction options and make recommendations to the President regarding methodology and outcomes.
The Committee will receive reports from the newly formed Strategic Plan Assessment Committee; and will receive reports from affiliated organizations such as BSG and BASC for informational purposes. A standing Campus-Based Fee Review Committee is responsible for reviewing annually any Broad-Based Fee requests and recommending changes in fee levels and fee policy to the JPBC.
JPBC may establish ad hoc work/study groups for discrete periods, as needed. Each year, the President shall assign a specific charge in addition to this wider charge, in order to ensure that academic and institutional priorities are maintained, and this may include the formulation of additional subcommittees.
Committee Membership
CO-CHAIRS
- Member of the Faculty 1 (ex officio); three-year term 3
- Vice President for Administration and Finance (ex officio); indefinite term
-
Faculty
1
Co-Chair Elect (ex officio); one-year term
2, 4
Membership
- President of the University (ex officio)
- College Senate President
-
Four faculty
1
(each school must have at least one representative, with consideration being given to a member of the teaching faculty in programs reporting to the vice provost or a librarian to fill the fourth position);
- 3- year term (staggered), with the opportunity for renewal 2, 4
- Four professional staff 3 ; 3-year term (staggered), with the opportunity for renewal 4
- One Administrative Services Unit (ASU) staff (appointed by COSAC); 3-year term, with the opportunity for renewal 4
- One Operational Services Unit (OSU) staff (appointed by Administration and Finance OSU Advisory Council); 3-year term with the opportunity for renewal 4
-
Seven administrative members (indefinite term):
- Provost and Vice President for Academic Affairs
- Vice President for Enrollment Management and Student Affairs
- Vice President for Advancement and Communications
- The Dean of each school
- Director of Assessment
- Three student representatives; two undergraduates and one graduate student appointed by BSG; up to 2-year term
- College Senate President-elect (ex officio)
Technical Consultants to the Committee 5
- Assistant Vice President for Enrollment Management & Student Affairs – Planning, Assessment, and Retention
- Assistant Vice President (AVP) for Finance and Management
- Vice Provost
- Chief Diversity Officer
- Director of Institutional Research
- Director of LITS (CIO)
- Director of Physical Plant
- Director of Graduate Studies
The Committee will meet Thursdays from 8:30–10:30 am, generally following a pattern of twice a month, but the actual meeting frequency will be determined each year depending on the amount of business before the committee. Meeting agendas and minutes will be posted on our homepage. The committee will operate during the academic year (concurrent with the dates of faculty obligation).
1 Faculty refers to all full-time teaching faculty and librarians, including those teaching in programs reporting to the Vice Provost.
2 The Faculty Co-Chair and Faculty Co-Chair Elect, and Faculty and Professional Staff representatives will be determined by a collaborative process involving the JPBC Co-Chairs, the College Senate and President’s Cabinet. On or before March 1 of each year, the JPBC Co-Chairs will transmit to the Executive Committee of the College Senate a slate of faculty and professional staff to fill positions to be vacant in the succeeding year. The slate must consist of a minimum of n+2 nominees (where n = # of available positions). In the second year of the Faculty Co-Chair’s term of service, the JPBC Co-Chairs will include on the slate their proposed candidate to fill the position of Faculty Co-Chair Elect. The Executive Committee will respond to the JPBC Co-Chair’s request within three weeks. The response may take the form of an endorsement of the slate, an indication that some or all candidates are not appropriate, and/or recommendation of additional faculty or professional staff warranting consideration. If the open position(s) are unable to be filled based on this response, the President of the University retains the right to fill the position(s), pending final consultation with the College Senate President and the incoming College Senate President. This process will be concluded prior to the final meeting of the College Senate for the current year.
3 The Faculty Co-Chair Elect serves for one year, concurrent with the Faculty Co-Chair’s final year of service, and then shall succeed to the Faculty Co-Chair position for a three-year term. The Faculty Co-Chair Elect serves ex officio, unless they simultaneously serve in a membership role as one of the four Faculty representatives.
4 After 6 years, a one-year break is required before reappointment.
5 Technical consultants to the Committee shall serve as subject matter experts (ex officio). Technical analysis to support the Committee will be coordinated through the Office of the AVP of Finance and Management.
Campus-Based Fee Review Committee
A sub-committee to the JPBC to be chaired by the AVP of Finance and Management and the incoming College Senate President, and consisting of appropriate staff members and student representation. The primary function of the committee will be to review annually Broad-Based Fee requests and to recommend changes in fee levels and fee policy to the JPBC.
In addition, every two years, the committee will be charged with providing the Joint Planning and Budget Committee a report:
- Evaluating current campus fee assessment, waiver and exemption guidelines;
- Recommending appropriate fee assessment, waiver and exemption guidelines for online courses and programs; and
- Reviewing and recommending revisions to the Campus Policy on the Assessment of Campus-Based Fees.
Instructional Technology and Classroom Renovation (ITCR) subcommittee
The Instructional Technology and Classroom Renovation standing sub-committee of JPBC will complete ateaching spaces needs assessment, which will include campus community input, to determine the instructional technology and classroom renovations necessary to ensure
an excellent educational experience in an inclusive and accessible learning environment. Subsequently, the sub-committee will annually recommend needed instructional technology upgrades as well as essential classroom renovations on a classroom-by-classroom basis and will provide updates to the campuscommunity on their work. Their recommendations to JPBC would form the basis for allocation of instructional technology funds and physical space improvements for specific classrooms or associated teaching spaces each year.
The priority listing for the two discrete needs would be assembled from school deans, department chairs, faculty, instructional technology staff, and others as necessary. The annual priority listwould be published for information to all faculty and staff by the JPBC as part of its regular communication with the campus.
Sub-Committee membership is recommended as follows with the sub-committee electing its own chair.Membership terms would be for three years, with rotation of one third of members each year after two initial years have elapsed.
- Three faculty representatives, one from each school
- One associate dean from any school
- One representative from the Registrar’s Office
- Two representatives from instructional technology
- Two representatives from budget, finance, and administration
- Coordinator of Student Accessibility Services
- Director of Facilities Maintenance and Operations
- CELT Director
Presidential JPBC charge 2022-23
In addition to the standing charge above, and overseeing the two subcommittees, JPBC should propose recommendations that ensure the campus does not operate under a structural deficit. If funds allow, it is hoped that there will be another round of Investment Funds, and if so, JPBC will oversee the recommendation process. This will be determined in the fall semester. JPBC should also consider how best to receive reports from the new Strategic Plan Assessment Committee. |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/committee-calendar-17-18/ | 2017-18 Meeting Dates Subject to change Day/Time: Thursdays 8:30-10:30am, unless otherwise noted Location: 220 Seymour Union, unless otherwise noted Date Location Topic(s) September 14, 2017 Union 220 Committee Orientation (PAB overview, charge, annual calendar)SP Operational Plan OrientationAssessment of 2016-17 Investment Fund Process September 28, 2017 Union 220 Call for 2018-19 Division Plans October 12, 2017 Union 220 Committee Operational GuidelinesBudget 101Enrollment 101Division Planning Call & Investment Fund Status November 9, 2017 Union 220 Enterprise Risk Management 101 & Ethics: Seth Gilbertson of SUNY Fee Based Budget Overview December 14, 2017 Union 220 Capital Planning 101: Robert Haelen, Nora McCabe & Ray Beaudoin of SUNY SUCF February 15, 2018 Union 220 Divisional Call LettersCall Letters for BSG, BASC and Residential LifeReport from Campus Based Fee Committee March 1, 2018 Union 220 Approval of Campus Based Fees March 29, 2018 Union 220 Investment Funds Requests April 5, 2018 Union 220 Division Presentations:EMSAUniversity Communications April 12, 2018 Union 220 Division Presentations (continued):Academic Affairs April 19, 2018 Union 220 Division Presentations (continued):AdvancementAdministration and Finance April 26, 2018 Union 220 Presentations by Residential Life, BASC & BSG May 3, 2018 Union 220 Enterprise Risk Management PresentationResponse to Division Budgets / Presentations May 17, 2018 Union 220 Response to Division Presentations May 31, 2018 Union 220 Presentation of 5-year Financial Model * This is the last meeting for the 2017-2018 Academic Year |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/committee-calendar-18-19/ | 2018-19 Meeting Dates Schedule is subject to change Day/Time: Thursdays 8:30 - 10:30 am, unless otherwise noted Location: Seymour Union, Room 220 Date Topic(s) September 13, 2018 Revisit Charge/Sub-committee structure Reaffirm JPBC Operating Principles 2019-20 Investment Funds September 27, 2018 Strategic Plan Goal Groups Progress Report Presentations October 4, 2018 Enterprise Risk Management Committee Update October 18, 2018 5-year Capital Plan Residential Life Capital Plan November 15, 2018 5-year Financial Model December 6, 2018 Moving Toward Continuous Improvement February 14, 2019 Investment Fund Recommendations Discussion & Vote Fee-based Budget Subcommittee Update Call Letters for New Resource Requests & Goal Group Presentations February 28, 2019 Call Letters for DIFR, BASC & BSG Budget Presentations Vote on proposed fee increases Campus Space Utilization Study Presentation by Jim Wall & John Osowski March 28, 2019 Report on 2017-18 Investment Funds; 2019-20 Investment Fund decisions April 11, 2019 Campus Based Fee Subcommittee -- Course-related Fees & Credit by Evaluation April 25, 2019 Goal Group Updates - all four will present May 2, 2019 5-year Financial Model Update May 9, 2019 BASC, DIFR & BSG budget presentations May 16, 2019 Task Force reports on (1) campus fleet & (2) tech-enhanced classrooms w/video facilities May 23, 2019 Report on Possible Budget Models by Vice President Wall and team |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/committee-calendar-19-20/ | 2019-20 Meeting Dates Schedule is subject to change Day/Time: Thursdays 8:30 - 10:30 am, unless otherwise noted Location: Seymour Union, Room 220 Date Topic(s) August 29, 2019 Review Charge, Operating Principles & Committee Roster September 12, 2019 Budget Model Update October 3, 2019 Goal Groups 1 & 4 Presentations & 2020-21 Budget Prioritization Requests October 10, 2019 Goal Groups 2 & 3 Presentations & 2020-21 Budget Prioritization Requests October 24, 2019 5-year Financial Model Update Discussion of Budget Prioritization Requests November 7, 2019 Update from Fee-Based Budget Subcomittee Recruitment and Retention Presentation November 14, 2019 Review of 2018-19 Division Spending & Trends Productivity Projects & Managed Print Services December 12, 2019 Report on 2018-19 Investment Funds Approve Call Letters for Res Life, BASC & BSG February 13, 2020 Hold for additional agenda items February 27, 2020 Fee-Based Budget Presentations March 12, 2020 Vote on Fee-Based Budgets March 16-20, 2020 Spring Break March 26, 2020 Goal Group Progress Reports (brief) April 23, 2020 5-year Financial Model Update April 30, 2020 BASC, Residential Life & BSG Budget Presentations May 7, 2020 Hold for additional agenda items |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/committee-calendar-20-21/ | 2020-21 Meeting Dates Schedule is subject to change Day/Time: Thursdays 8:30 - 10:30 am, unless otherwise noted Location: Microsoft Teams Date Topic(s) September 10, 2020 Review JPBC Charge, Operating Principles & Committee Roster Call for Nominations (Faculty Co-Chair Elect) Goal Group Materials & Call Letters Progress Report from Task Force October 8, 2020 Fee-Based budget update Admissions budget update (R. Wyant) DIFR budget update (M. Rew-Bigelow & C. Ross) October 22, 2020 Goal Groups Presentations & 2021-22 Budget Prioritization Requests October 29, 2020 Goal Groups Presentations & 2021-22 Budget Prioritization Requests November 12, 2020 5-year Financial Model Update (J. Wall) Discussion of/vote on Budget Prioritization Requests BASC budget update (D. Weiss) December 3, 2020 TBD December 17, 2020 (finals week) Approve Spring Call Letters for Res Life, BASC & BSG January 28 Review Task Force Report to Cabinet March 4 Fee-based Budget presentations March 11 5-Year Financial Model Update (invite TF members to attend) Vote on Fee-Based Budgets March 25 Goal Group Progress Reports April 22 TBD April 29 BASC, DIFR & BSG Budget Presentations May 20 Hold for additional agenda items |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/committee-calendar-21-22/ | 2021-2022 JPBC Meeting Schedule Fall 2021 Semester Date Description Thursday, September 9 Review Charge, Operating Principles & Committee Roster Thursday, September 23 UG Admissions Update (R. Wyant) Grad Admissions Update (M. Harrison) Middle States Update (F. Dearing) Thursday, October 7 Goal Group Updates & 2022-23 Budget Prioritization Requests (Goals Groups 2 & 3) Thursday, October 14 Goal Group Updates & 2022-23 Budget Prioritization Requests (Goals Group 4) 5-year Financial Model Update (J. Wall) Monday, October 18 – Tuesday, October 19 Fall break Thursday, November 18 Campus Based Fee Review Committee Update (K. Riotto) Goal Group Updates & 2022-23 Budget Prioritization Requests (Goals Groups 1) 5-year Financial Model Update (J. Wall) Thursday, November 25 Thanksgiving; No meeting Thursday, December 2 BASC & DIFR Budget Updates Retention Update (S. Kelly) Discussion of & Vote on Budget Prioritization Thursday, December 16 Discussion of & Vote on Budget Prioritization Spring 2022 Semester Date Description Thursday, January 27 NY State Budget Update – SUNY Items Approve Call Letters for BSG, BASC & DIFR JPBC Investment Fund UG Admissions Update Attrition Rate Update Strategic Plan Update Thursday, February 10 Cancelled Thursday, February 24 (starting at 8 am to allow for Q+A) Fee-Based Budget Presentations Thursday, March 10 Q&A Session for Fee-Based Budget Presentations Middle States Update Monday, March 14 - Friday, March 18 Spring Break – no meeting March 17 Thursday, March 24 CBFRC Fee Recommendations Divisional Budget Updates Strategic Plan Update Thursday, April 7 Campus Based Fee Review Committee (CBFRC) Update Pool Update 5-year Financial Model Update Enrollment & Retention Update Thursday, April 21 BASC, DIFR & BSG Budget Presentations Mon, May 11 – Fri, May 15 Final Exams Week Thursday, May 5 Review Investment Fund Subcommittee Recommendations Goal Group Updates Thursday, May 19 Academic Strategic Plan Update Instructional Technology and Classroom Renovation Subcommittee Update JPBC End of the Year Report |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/committee-calendar-22-23/ | 2022-2023 JPBC Meeting Schedule Last updated 04/10/23 Fall 2022 Semester Date Description Thursday, Sept 15 Introduce new members Cabinet response to year-end report Review Charge, Operating Principles, Meeting Dates 22-23 Budget Overview and Division Targets Thursday, Sept 29 UG Admissions Update (R. Wyant) Grad Admissions Update (M. Harrison) JPBC Working Group Strategic Plan Assessment Update Thursday, Oct 13 Division Budget Presentations Thursday, Nov 3 Campus Based Fee Review Committee Update 5-year Financial Model Update Thursday, Nov 10 Undergraduate Enrollment, Recruitment & Retention Thursday, Dec 15 Strategic Plan Assessment Update BASC Budget Update DIFR Budget Update Staffing Update Spring 2023 Semester Date Description Thursday, Jan 26 Approve Call letters for BASC, DIFR and BSG JPBC Working Group Report Rollovers Institutional Priority Funds Technology Update Managed Print Update Thursday, Feb 23 Summer Fee Update Strategic Plan Update Undergraduate Admissions Update Graduate Admissions Update Structural Deficit Update Thursday, Mar 9Starts at 8:00am Fee-Based Budget Presentations Thursday, Mar 23 Vote to Endorse Campus Based Fee Review Committee Recommendations Instructional Technology & Classroom Renovation Update Vote to Endorse Instructional Technology & Classroom Renovation Committee Recommendations Strategic Enrollment Management Update Thursday, Apr 20 BASC, BSG and DIFR Budget Presentations Investment Fund Proposals Update Thursday, May 18 Vote to endorse Campus Based Fee Review Committee’s Course Fee Recommendation Update on Budget Retreat BASC Follow-up Strategic Plan Assessment Update Purchasing Guideline & Appropriate Expenditure Presentation |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/committee-calendar-23-24/ | 2023-2024 JPBC Meeting Schedule Last updated 12/24/2023 Fall 2023 Semester Date Description Thursday, Sept 7 Introduce new members Review Charge, Operating Principles, Meeting Dates Thursday, Sept 28 Undergraduate Admissions Update Graduate Admissions Update Global Education and Engagement Update Thursday, Oct 12 Enrollment Management Division Budget Update Transformation Funds Update Athletics Investment Update Thursday, Oct 19 Advancement & Communications Division Budget Update Student Affairs Division Budget Update Academic Affairs Division Budget Update Transformation Funds Update Administration & Finance Division Budget Update Managed Print Update Thursday, Nov 2 Position Request Review Process 5-Year Financial Model Update Thursday, Nov 30 Campus Based Fee Review Committee Update Retention Update Return on Scholarship Investment Update Thursday, Dec 14 DIFR Budget Update BASC Budget Update Staffing Open Position Update Strategic Plan Assessment Update Spring 2024 Semester Date Description Thursday, Feb 1 TBD Thursday, Feb 15 TBD Thursday, Feb 29 TBD Thursday, Mar 14, Starts at 8:00am TBD Thursday, Mar 28 TBD Thursday, Apr 4 TBD Thursday, Apr 18 TBD Thursday, May 9 TBD Thursday, May 16 TBD |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/committee-roster/ | 2023-24 Joint Planning & Budget Committee Roster
Last updated 09/14/23
With initial term of obligation and date service obligation ends (may differ from normal appointment term indicated in footnotes, to create staggered terms).
Where no date is listed, position is yet to be filled or term is indefinite for incumbent of that office.
Co-Chairs
The Faculty Co-Chair Elect serves for one year, concurrent with the Faculty Co-Chair’s final year of service, and then shall succeed to the Faculty Co-Chair position for a three-year term. The Faculty Co-Chair Elect serves ex officio, unless they simultaneously serve in a membership role as one of the four Faculty representatives.
- Darson Rhodes, Faculty (EHHS), Ex officio, 3 years ending 2024
- Jackie Clark, Vice President for Administration & Finance, Ex officio
- Elliot Weininger, Faculty (A&S), Co-Chair Elect, 1 year ending 2024
Faculty
Charge calls for staggered 3-year terms, selected in consultation w/ College Senate; each School should have rep; 4th position is open.
- Austin Busch (Open), 3 years ending 2024
- Kathy Peterson (EHHS), 3 years ending 2026
- Elliot Weininger (A&S), 3 years ending 2025
- Yin Liu (Bus & M), 3 years ending 2025
Professional Staff
Charge calls for staggered 3-year terms, selected in consultation w/ College Senate.
- Kristin Hartway, 3 years ending 2024
- Stephanie Learn, 3 years ending 2026
- Carl O’Connor, 3 years ending 2025
- James Onley, 3 years ending 2026
OSU Representative
Charge calls for 3-year term; appointed by Admin & Finance OSU Advisory Board.
- Theresa Martinez, 3 years ending 2026
COSAC Representative
Charge calls for 3-year term; appointed by COSAC.
- Heather Raczkowski, 3 years ending 2025
Administrative Members
Terms of service are indefinite for incumbent of position.
- Heidi Macpherson, University President, Ex officio
- Martin Abraham, Provost & Vice President for Academic Affairs
- Mike Andriatch, Vice President for Advancement & Communication
- Sara Kelly, Vice President for Enrollment Management
- Lorraine Acker, Vice President for Student Affairs
- Monica Brasted, Interim Dean of the School of Arts & Sciences
- Michael Doyle, Interim Dean of the School of Business & Management
- Tom Hernandez, Dean of the School of Education, Health, & Human Services
- Frances Dearing, Director of Assessment
Student Representatives
Two undergraduate reps & one graduate rep appointed by BSG for up to a 2-year term.
- Grace Wright, Undergraduate Representative
- Gavin Miller, Undergraduate Representative
- Alexis Bradley, Graduate Representative
College Senate Representatives
Each serves 1-year term as incumbent of position.
- Skye Paine, College Senate President-elect, Ex officio
- Cathy Houston-Wilson, College Senate President |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/fee-review-committee/ | About
This sub-committee to the Joint Planning and Budgeting Committee (JPBC) is to be co-chaired by the Assistant Vice President of Finance and Management and the incoming College Senate President. It consists of appropriate staff members and student representation. The primary function of the committee will be to review annually broad-based fee requests and to recommend changes in fee levels and fee policy to the JPBC.
In addition, every two years, the committee will be charged with providing the JPBC a report on:
- Evaluating current campus fee assessment, waiver, and exemption guidelines
- Recommending appropriate fee assessment, waiver, and exemption guidelines for online courses and programs
- Reviewing and recommending revisions to the Campus Policy on the Assessment of Campus-Based Fees.
Meeting Summaries
2023-2024
2022-2023
Meeting Agendas
2023-2024 |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/fee-review-committee/roster/ | Skip to main content Skip to page navigation
Committee Roster
-
Skye Paine, College Senate President-elect (Co-Chair)
-
Crystal Hallenbeck-McPhall, Interim AVP for Finance & Management (Co-Chair)
-
Lorraine Acker, Assistant Vice President for Student Affairs
-
Eileen Daniel, Vice Provost
-
Peter Dowe, University Registrar
-
Vacant, Undergraduate Student Representative
-
Michael Harrison, Director of the Center for Graduate Studies
-
Melissa Feola, Graduate Student Representative
-
Vacant, Director of Budgeting
-
Susan Lowey, Director of Special Sessions and Programs
-
Teresa Major, Director of Student Accounts & Accounting
-
Lisa Robusto-Mack, Brockport Downtown Representative
-
Rongkun Shen, Faculty Representative
Staff to the Committee
-
Rachael Killion, Financial Analyst
-
Melissa Wight, Administrative Assistant for Finance and Management |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/fee-review-committee/student-fee-forum/ | In accordance with SUNY policy, SUNY Brockport provides participatory student involvement in the assessment of fees.
In an effort to keep all Brockport students informed and provide an opportunity to review student fees, the Campus Based Fee Review Committee hosted the Fall 2021 Student Fee Forum on Friday, November 5th.
All presentations were recorded and there is a form available for feedback.
View Student Fee Forum Videos & Take Survey
Fees being presented are:
- A Gift to the Fund for Brockport (Alumni)
- Athletic
- Brockport Student Government (BSG)
- Career Services
- Health Center
- Technology
- Transportation
- Student Recreation |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/jpb-agendas/ | 2023-2024
2022-2023
- JPBC Agenda: May 18, 2023
- JPBC Agenda: April 20, 2023
- JPBC Agenda: March 23, 2023
- JPBC Agenda: March 9, 2023
- JPBC Agenda: February 23, 2023
- JPBC Agenda: January 26, 2023
- JPBC Agenda: December 15, 2022
- JPBC Agenda: November 10, 2022
- JPBC Agenda: November 3, 2022
- JPBC Agenda: October 13, 2022
- JPBC Agenda: September 29, 2022
- JPBC Agenda: September 15, 2022 |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/jpb-budget-presentations/ | 2021-2022 Executive Summaries
2021-2022 Budget Presentations
FEE-BASED
- DIFR
- BASC
- BSG
2020-2021 Executive Summaries
2020-2021 Budget Presentations
FEE-BASED
- DIFR
- BASC
-
BSG
- Presentation available upon request
2019-2020 Budget Presentations
Due to the desire to have alignment with the University’s Strategic Plans and Priorities, the budget presentation formats were changed from divisional presentations to goal group presentations starting in Fall 2019.
FEE-BASED
- DIFR
- BASC
- BSG
Spring 2018-2019 Budget Presentations
DIVISIONS
- Enrollment Management and Student Affairs
- University Communications
- Academic Affairs
- Advancement
- Administration and Finance |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/jpb-minutes/ | 2023-2024
2022-2023
- JPBC Minutes: May 18, 2023
- JPBC Minutes: April 20, 2023
- JPBC Minutes: March 23, 2023
- JPBC Minutes: February 23, 2023
- JPBC Minutes: January 26, 2023
- JPBC Minutes: December 15, 2022
- JPBC Minutes: November 10, 2022
- JPBC Minutes: November 3, 2022
- JPBC Minutes: October 13, 2022
- JPBC Minutes: September 29, 2022
- JPBC Minutes: September 15, 2022 |
support | planning-budgeting | https://www2.brockport.edu/support/planning-budgeting/work-group/ | Chair:
Darson Rhodes, Faculty (School of Education, Health & Human Services), Ex-officio
COSAC Representative:
Heather Raczkowski (Accountability & Assessment)
Faculty:
- Austin Busch (School of Arts & Sciences)
- Yin Liu (School of Business & Management)
- Jason Morris (College Senate)
- Kathy Peterson (School of Education, Health & Human Services)
- Elliot Weininger (School of Arts & Sciences)
Professional Staff:
- Frances Dearing (Accountability & Assessment)
- Kristin Hartway (Human Resources)
- Crystal Hallenbeck (Budgeting)
- Carl O’Connor (Residential Life)
- Janet Roy (Communications)
- Mark Stacy (Campus Services)
OSU Representative:
Sondra Aman (Facilities)
Student Representatives:
- Thomas Hager, Undergraduate Rep
- Tegan Hughston, Undergraduate Rep
- Meghan Irving, Graduate Rep
Staff to the Committee:
Melissa Wight (Finance & Management), Ex-Officio |
support | policies | https://www2.brockport.edu/support/policies/ | All members of the University community (faculty, staff, students and visitors) are responsible for operating within the policy environment appropriate to their campus role.
This web site provides the University community with ready access to policy information to reduce risk and confusion and to provide a resource for policy management, development and review.
Contents include:
- Current campus policies accessible by category or searchable format.
- New York State, SUNY and Research Foundation policies and ethics and compliance resources.
- Campus policy management/development guidelines.
Campus Administrative Policy Development & Life Cycle Process
Recently Updated Policies
Harassment and Discrimination Policy
2023-12-18
SUNY Brockport is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equ
…
Retention of IT Privileges Policy
2023-10-05
IT privileges generally expire when an individual separates from the University.
UUP Professional Request for Promotion or Salary Increase Policy
2023-09-21
SUNY Brockport has established policies and procedures pertaining to the consideration of requests from Professional Staff represented by United University Professions (UUP), or the supervisors of said Professional Staff, for promotion and/or certain salary increases. Definitions of terms, guidelines, and procedures are described herein.
Title IX Grievance Policy
2023-08-11
Grievance Policy for Addressing Formal Complaints of Sexual Harassment Under the Title IX Regulations.
Attendance Guidelines Policy
2023-07-14 (Senate Resolution 2022-2023 #64)
University faculty value regular attendance in all classes, as explained in these guidelines.
Faculty are expected to publicize their attendance policy within their course syllabus, consistent with these guidelines. |
support | policies | https://www2.brockport.edu/support/policies/categories/ | -
Academic Affairs
- Academic Dishonesty Policy
It is important for students to understand that the University faculty and staff value student honesty and integrity as explained in this policy.
- Academic Dismissal From A Graduate Program Policy
An explanation of the dismissal process for graduate students.
- Academic Freedom Policy
The SUNY Policy of the Board of Trustees, Article XI, Title I states: “It is the policy of the University to maintain and encourage full freedom, within the law, of inquiry, teaching, and researc…
- Academic Probation and Dismissal at the Undergraduate Level Policy
To earn an undergraduate degree from SUNY Brockport students must complete their degree requirements with a minimum cumulative GPA of 2.0 or higher (referred to as “being in good standing” acad…
- Academic Standing / Academic Probation Policy
Matriculated graduate students who have completed at least nine graduate credits at Brockport and whose cumulative Brockport graduate GPA falls below 3.0 are placed on Academic Probation I.
Stu…
- Accelerated Pathway / Combined Degree Credit Limit Policy
This policy addresses the number of credits of graduate level coursework that students enrolled in Accelerated Pathways or Combined Degree programs may complete, while a matriculated undergraduate …
- Adding, Dropping and Withdrawing Courses Policy
Procedures for adding, dropping and withdrawing courses.
- Advising Student Organizations and Tutoring Policy
Section 210.15-16
- Allowable Credit Loads (Undergraduate) Policy
This policy refers to the maximum credit load allowed for undergraduate students in a semester based on Academic Class.
- Appeals of SUNY to SUNY Transfer Course Equivalency Policy
Students transferring from other SUNY units, whose initial request for transfer course equivalency to a lower-division course at Brockport is turned down, have a right to an appeal process at the l…
- Appeals of the Withdrawal Policy
Students can appeal the department chair’s decision not to allow a withdrawal from a course.
- Attendance Guidelines Appeal Process Policy
Under certain conditions, students can appeal a faculty decision on enforcement of the attendance guidelines.
- Attendance Guidelines Policy
University faculty value regular attendance in all classes, as explained in these guidelines.
Faculty are expected to publicize their attendance policy within their course syllabus, consistent with these guidelines.
- Bringing Minor Children to Class / Campus Policy
The University has rules that govern whether or not minor children may accompany students to class / campus.
- Course Buy-Out Policy
This policy provides the following terms and conditions applicable to a course buy-out:
- A faculty member whose teaching time is reassigned to another purpose by the campus will have their dep
- Course Objectives and Evaluation of Students Policy
Faculty are required to provide a course syllabus for all their students and to provide a file copy by the first day of class for their academic department office (this is also a Middle States requ…
- Credit for Courses that Include Both Graduate Students and Undergraduate Students Policy
Policy dealing with “swing” course credits.
- Credit Loads for Non-Matriculated Students (Undergraduate) Policy
This policy refers to the credit load limits allowed for non-matriculated students.
- Credit Loads in Summer Sessions Policy
This policy refers to credit load totals during Summer Sessions for undergraduate students.
- Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.
- Credits Required for Graduation at the Graduate Level Policy
An explanation of the number and level of graduate credits required for the awarding of a master’s degree.
- Cross-Listed Courses Policy
There are rules that govern credit for a course listed in more than one department (different discipline codes).
- Declaring a Major/Minor Policy
This policy describes how to declare a Major, second Major, or Minor.
- Determination of Academic Class at the Undergraduate Level Policy
This policy describes what your Academic Class status is based on the number of credits completed. It is important to note that a student’s class standing at any point is based only on the number…
- Directed Study (at the Graduate Level) Policy
An explanation of directed study courses at the graduate level, including how many may be carried each semester.
- Disability Accommodation Appeals Policy
Students as well as faculty have the right to protest the decisions of the Section 504 Coordinator in regard to academic accommodations using established appeal procedures.
- Dismissals Without Probation for Undergraduate Students in Their First Semester Policy
Students with very poor performance in their first semester at the University can be academically dismissed without a probationary semester.
- E-Mail and Network Policy
This policy informs the University community of the email and network rules and regulations.
- Earning a Second Master’s Degree Policy
An explanation of whether students can complete a second graduate degree at the University, including whether credits can be applied across both degrees.
- Earning Credit Policy
Failure to earn credits will cause a student’s status to become inactive.
- Extended Student Absence Policy
This policy includes the protocols to follow for an extended student absence.
- Family Educational Rights and Privacy Act (FERPA) Policy
Policies and Procedures for the Implementation of the Family Educational Rights and Privacy Act of 1974 (FERPA)
The Family Educational Rights and Privacy Act of 1974 grants certain rights, priv…
- Final Examination Policy
Faculty members have the right and the responsibility to determine the form and content of end-of- the-semester examinations, subject to various departmental regulations. In some instances, these e…
- Financial Aid for Study Abroad Policy
It is possible to receive additional financial aid for overseas study.
- Getting the Credit You Deserve Policy
This policy explains how and what credits will transfer to Brockport.
- Grade Appeals Policy
Students have certain rights to appeal grades as explained by this policy.
- Grade Point Average (GPA) at the Graduate Level Policy
An explanation of how and when the GPA is calculated at the graduate level, including what GPA is required for graduation.
- Grade Point Averages (GPA) at the Undergraduate Level Policy
How to compute your undergraduate GPA.
- Grading System at the Graduate Level Policy
An explanation of which course grades do and do not result in the awarding of credit at the graduate level.
- Graduate Academic Clemency Policy
An explanation of the criteria for academic clemency – an appeal to have up to 9 graduate credits stricken from the graduate cumulative GPA.
- Graduate Admissions Categories Policy
An explanation of the three admission categories at the graduate level.
- Graduate Continuous Enrollment Policy
An explanation of the minimum number of courses that must be completed each year for a graduate student to maintain matriculated status, including the consequences of noncompliance.
- Graduate Full-time Status for Enrollment Verification Purposes Policy
The University’s definition of graduate student full-time status for enrollment verification purposes.
- Graduate Thesis or Project Continuance Policy
An explanation of registration for thesis/project continuance credits, including when such registration is required and how the credits earned affect both degree requirements and GPA.
- Graduation/Completion and Transfer-Out Rates Policy
The Student Right-to-Know Act requires the University to disclose to all enrolled and prospective students statistics on the graduation rates of undergraduate students.
- Hazing Policy
This policy defines hazing and informs students and organizations of possible disciplinary action(s) when found in violation of The University’s hazing policy. Students and organizations may also
…
- How to Apply for Aid Policy
Applications are required when applying for financial aid.
- In-Progress (PR) Grades Policy
In-Progress (PR) Grades are given for certain courses that cannot be finished in one semester.
- Independent and Directed Study at the Undergraduate Level Policy
This deals with the criteria required to take a course as an Independent or Directed Study.
- Independent Study (at the Graduate Level) Policy
An explanation of the requirements for and limits on enrolling for independent study courses at the graduate level.
- Instructional Time and Statement of Course Policy
Instructional Time
Instructional time (excluding registration and final examination periods) may not be shortened from that designated in the academic calendar without the written approval of t
…
- Leave of Absence at the Graduate Level Policy
An explanation of leaves of absence at the graduate level, including how to apply for such a leave.
- Leaving Brockport or Withdrawing From All Courses Before Graduation and Returning Policy
This policy addresses matriculated undergraduate students who want to withdraw completely, either by leaving during a semester or not enrolling in an upcoming semester.
- Mandatory Leave with Conditions for Return Policy
This policy serves as a guide for safety intervention with students who have demonstrated behaviors that pose a substantial risk of harm to individuals within the University community, and/or whose…
- Minimum Number of Graduate Credits After Readmission or Program Change Policy
Delineation of the minimum number of graduate credits that must be completed after readmission to a graduate program or program change.
- Move-The-Box Policy
The SUNY system now requires SUNY institutions of higher learning to make admissions decisions in the absence of felony knowledge, and charged the campuses to create policies that would collect fel…
- Newly Accepted Graduate Student Enrollment Requirement Policy
An explanation of the requirement for newly accepted students to register in their first semester of matriculation.
- Office Hours Policy
All faculty are expected to maintain a regular schedule of office hours.
- Patents and Copyrights Policy
It is the policy of SUNY and the Research Foundation of SUNY to get inventions into the marketplace for the benefits of the inventor, the inventor’s campus, the University, industry, and the publ…
- Permanent Address Required Policy
Students are required to maintain an active permanent address on file with the University at all times.
- Phased Retirement Program for Academic Employees Policy
This policy has been established to provide eligible academic employees the opportunity to phase into retirement gradually.
- Plan of Study and Advisement Key Number (Graduate Level) Policy
An explanation of the process for and time limit to determine the Plan of Study and obtaining an advisement key number.
- Posthumous Degree Policy
This policy addresses criteria to award posthumous degrees.
- Procedures for Accessing Services for Students with Disabilities Policy
This policy informs students on rules and regulations for accessing services for students with disabilities.
- Procedures for Dealing with Students who are Disruptive in Class Policy
The University faculty and staff value maintaining an orderly learning environment in the classrooms and service areas as explained by this policy.
- Professional Education Unit Assessment Data Collection, Storage, Access, and Use Policy
Appropriate procedures to assure confidentiality must be used for the collection, storage, access, and use of Professional Education Unit (PEU) data for candidates and programs.
- Progress Toward the Degree Policy
This policy explains how your degree requirements are determined.
- Proper Registration is Required to Receive Credit for Courses Policy
All students are urged to note carefully the following course registration information in order to assure proper registration and receive credit for courses.
- Quality Points for Letter Grades at the Graduate Level Policy
An explanation of the relationship of grades to quality points at the graduate level.
- Re-Admission at the Graduate Level Policy
An explanation of the consequences of academic dismissal, including the required interval between dismissal and reapplication, consideration of previously earned credits, and limit on the number of…
- Readmission at the Undergraduate Level Policy
This policy outlines the policy for readmission to the University after separation, leave of absence, academic dismissal and/or conduct suspension.
- Registration for Credit Overload at the Graduate Level Policy
An explanation of the credit cap at the graduate level and the approvals necessary to exceed this cap.
- Reinstatement at the Undergraduate Level After Dismissal Policy
Students may appeal their first dismissal from the University for poor academic performance.
- Repeating Courses at the Graduate Level Policy
An explanation of which courses may be repeated at the graduate level and how the repeated course grades are reflected in the GPA and on the transcript.
- Repeating Courses at the Undergraduate Level Policy
Repeating classes can have an impact on a student’s GPA and/or financial aid package. Before repeating a class, students should be aware of what the impact of repeating that class will have on th…
- Reporting Absences, Verification of Class Rosters, and Unregistered Students Policy
Section 210.12
- Residency Requirement at the Graduate Level Policy
A statement of the official University graduate policy on institutional residency.
- Residency Requirement Policy
This policy discusses the minimum number of credits needed at Brockport for your degree, major and/or minor.
- Rule on other Official Academic Relationships with Relatives Policy
The University has rules that govern employee official interactions with close relatives in classes and the service offices.
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial AID - Graduate Level Policy
Students are advised that continued eligibility for federal financial aid awards requires that students maintain compliance with Federal Satisfactory Academic Progress Standards. Federal Satisfac…
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial Aid - Undergraduate Level Policy
This policy explains the federal academic requirements to maintain eligibility for Federal Title IV financial aid at the Undergraduate Level.
- Satisfactory Grades (at the Graduate Level) Policy
An explanation of Satisfactory/Unsatisfactory (S/U) grading at the graduate level, including limits on S/U credits and their relationship to GPA.
- Semester Index Policy
Section 240.02
- Special Opportunities after the Baccalaureate Degree Policy
Students who have already earned an undergraduate degree and do not wish to enroll in formal graduate study, have the option of further study at the undergraduate level by working toward a second b…
- State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
This policy explains the New York State academic requirements to maintain eligibility for state financial aid programs.
- Student Absence due to Religious Beliefs - Section 224-A of the New York State Education Law Policy
Student absences due to religious beliefs are protected under Section 224-A of New York State Education Law.
- Student Injury Policy
The policy covers the procedure for reporting student injury.
- Student Relatives of a Course Instructor Need Special Permission to take the Course - Nepotism Policy
The University has rules that govern the situation when students take courses taught by a close relative.
- Student Responsibility for Graduation Requirements (Undergraduate) Policy
The University provides you an advisor and a Degree Audit, to assist you in tracking your graduation requirements. However, it is ultimately your responsibility to track your graduation requirement…
- Student Right-to-Know Policy
The Student Right-to-Know Act requires the University to disclose certain information including crime statistics, institutional graduation rates and student privacy guidelines to all enrolled and p…
- Student’s Rights to make up work missed due to observation of religious holidays Policy
New York State Education law (Section 224-A) allows students to miss classes/work because of their observation of religious holidays.
- Time Limit for Completion of Graduate Degree Policy
An explanation of the time limits for graduate degree completion.
- Tobacco-free, Smoke-free & Vape-free Campus Policy
SUNY Brockport is committed to providing a tobacco-free environment including prohibiting the use of all forms of tobacco and vaping products on campus.
- Transfer Credits at the Graduate Level Policy
An explanation of requirements for transferring credits at the graduate level, and applying credits taken in non-matriculated status to degree requirements.
- Undergraduates Taking Graduate Courses Policy
Eligibility criteria for Brockport undergraduate students who wish to enroll in graduate courses; potential degree requirements fulfilled by those courses.
- Use of Electronic Devices in the Classroom Policy
The University is committed to educationally sound uses of technology in the classroom and preventing technology from becoming disruptive to the learning environment.
- Visiting Student Financial Aid Policy
It is possible to receive financial aid if you are taking courses at another institution.
- Warning: Campus E-mail, Downloads, and Social Networking Services are Not Private Policy
The University encourages students to obey the law when using electronic technology (downloads, file sharing) and to use good judgment with personal information that they send through email and pos…
- Withdrawal From a Graduate Program or From Non-degree Status Policy
An explanation of the process for withdrawing from a graduate program.
- Workload Policy
The SUNY Policies of the Board of Trustees defines the academic year as up to 10 months (e.g., approximately September 1 through June 30), but note that an “academic year employee may be required…
- Academic Dishonesty Policy
-
Research
- Academic Freedom Policy
The SUNY Policy of the Board of Trustees, Article XI, Title I states: “It is the policy of the University to maintain and encourage full freedom, within the law, of inquiry, teaching, and researc…
- Guide for Review of Research Involving Human Participants Policy
The purpose of these guidelines is to assist researchers planning to conduct research involving human participants to submit your proposal for review to the Institutional Review Board (IRB). This i…
- Royalty Distribution Policy
Pursuant to the SUNY Patents, Inventions and Copyright Policy (“Patent Policy”) royalties received from the management and licensing of Intellectual Property (as defined in the Patent Policy) a…
- Scientific Misconduct Policy
The University Policy on Scientific Misconduct adopted by the Faculty Senate (Resolution #14, 1989-1990) and implemented on March 7, 1990 is as follows.
- Academic Freedom Policy
Academic Affairs & Research
This category covers policies related to the college’s academic mission which includes teaching, academic research and outreach planning.
-
Policy
- Academic Freedom Policy
- Assessment of Campus-Based Fees Policy
This campus policy defines the review, assessment, modification, and submission of the University’s Broad Based, Local and Course-Related fees and a limited number of certain optional student cha…
- Building Security Policy
University Police (UP), Facilities Maintenance and Operations (FMO), and Brockport Information Technology Services (BITS) seek to maintain a safe campus environment for students, faculty, staff, an…
- Campus Administrative Policy Development and Life Cycle Process Policy
University Administrative Policies have broad application throughout the campus and significant impact to the University if not followed. They may be developed by a department or unit or campus adm
…
- Closing State Offices / Directing Early Departures Policy
The statewide policy gives only the Governor the authority to close state buildings and allow employees to be absent without charge to leave accruals.
- Departmental Funding Responsibility for the Purchase, Installation, Maintenance and Repair of Specialized Equipment Policy
Departments are responsible for all specialized equipment in their custody, including equipment they choose to purchase, acquire under grants and contracts, or are exclusive users of, and the follo…
- Energy Management Policy
It is the policy of SUNY Brockport to design and establish a fundamental institutional commitment to environmental responsibility and to implement methods to reduce energy consumption and related c…
- Environmental Sustainability Policy
SUNY Brockport has made a commitment to being a positive and innovative force for the protection and enhancement of the local, regional and global environment, through teaching, research and admini…
- Eye Safety Policy
- Graduation/Completion and Transfer-Out Rates Policy
The Student Right-to-Know Act requires the University to disclose to all enrolled and prospective students statistics on the graduation rates of undergraduate students.
- Guidelines for Dealing With News Media Policy
Employees of the University are in occasional contact with news media representatives carrying out their information-gathering tasks. Because the range of information sought in these contacts is so…
- Identification of Persons Policy
To protect life and property on the Brockport campus, it is necessary to be able to determine that persons on the grounds and in the various buildings have a legitimate reason for being there.
…
- Information Dissemination Policy
The State Legislature has declared, and SUNY Brockport is committed firmly to the principle, that good government is the public’s business and that the public (both individually and collectively, and represented by a free news media) should have unimpaired access to appropriate University records and information.
- Mail Service Policy
- Move-The-Box Policy
- Oath of Office Policy
It is the policy of the State University of New York to ensure that its officers and employees take and file an oath or affirmation in compliance with the Constitution of the United States and the …
- Patents and Copyrights Policy
It is the policy of SUNY and the Research Foundation of SUNY to get inventions into the marketplace for the benefits of the inventor, the inventor’s campus, the University, industry, and the publ…
- Possession of Firearms and Weapons Policy
Section 550
- Press Conferences for Visitors Policy
Among the visitors invited to the University are some in whom the public press may have special interest. The general purpose of a press conference for a speaker or other visitor is to minimize the…
- Procedures for Handling Investigations by State and Federal Agencies Policy
Section 320
- Project Priority Methodology Policy
Request priority is made according to the guidelines listed below.
- Public Statements and News Releases PolicyPHA+CiAgUHVibGljIHN0YXRlbWVudHMgb3IgbmV3cyByZWxlYXNlcyByZWdhcmRpbmcgU1VOWSBCcm9ja3BvcnQgc2hvdWxkIGJlIGlzc3VlZCB0aHJvdWdoIHRoZSBPZmZpY2Ugb2YgVW5pdmVyc2l0eSBDb21tdW5pY2F0aW9ucy4KPC9wPg==…
- Revocable Permits Policy
SUNY Brockport facilities and resources are available for use by faculty, students and campus organizations for educational, cultural, recreational and internal organizational activities that are i
…
- Scientific Misconduct Policy
The University Policy on Scientific Misconduct adopted by the Faculty Senate (Resolution #14, 1989-1990) and implemented on March 7, 1990 is as follows.
- Space Management Policy
SUNY Brockport Space Management Policy provides a framework to support academic and non-academic program needs. The University is committed to managing space based on our Strategic Plan and the 2018 Space Utilization Study by JMZ Architects.
- State-Funded Travel Policy
The policy outlines allowable travel expenses using state funds for SUNY Brockport students, faculty, and staff.
- Student-Athlete Sexual and Other Violence Annual Attestation Policy
As a member of the NCAA, SUNY Brockport is committed to developing and promoting a culture on campus that is free from violence - one that values, respects, and defends the dignity of all people and upholds the inherent value of every individual.
- Telephone Services Policy
University-provided telephone lines are to be used for official business only.
- Use of Roller Skates, Roller Blades, Bicycles and Skate Boards Policy
Policy on the use of bicycles, roller skates, roller blades, and skateboards on the SUNY Brockport campus.
- Use of State Vehicles Policy
State-owned, leased, privately-owned, or rental vehicles for which transportation costs are to be reimbursed by SUNY Brockport, will be used only for official University business.
- Use, Long-Term and Short-Term Removal of University Equipment Policy
University property is purchased exclusively for use by University employees, at their job-site, in the performance of their job-related responsibilities.
Department chairs and unit heads have …
- Academic Freedom Policy
-
Compliance
- Affirmative Action Compliance Statement
The State University of New York University at Brockport does not discriminate on the basis of race, gender, religion, national origin, age, disability, sexual orientation, marital status, or statu…
- Anti-Sweatshop Policy
- Bone Marrow / Organ Donor Leave Policy
Legislation enacted August 2001 (Chapter 214 of the Laws of 2001) amends the New York State Labor Law to authorize leave with pay without charge to accruals for state employees who are either bone
…
- Drug-Free Schools and Communities Act Policy
This policy provides information on the University’s compliance with the regulations set forth by the Drug-free Schools and Communities Act concerning alcohol and drug prevention services, progra…
- Move-The-Box Policy
- Pets and Animals on Campus Policy
All animals and pets, other than service animals and those used for research and instructional purposes, are strictly prohibited from the University’s internal building areas including, but not r
…
- Use of Campus Trademarks and Logos Policy
In an effort to protect the name of SUNY Brockport and its logos from inappropriate use, the University has partnered with a licensing group that issues license agreements to qualified vendors for …
- Affirmative Action Compliance Statement
-
Communications
- Guidelines for Dealing With News Media Policy
Employees of the University are in occasional contact with news media representatives carrying out their information-gathering tasks. Because the range of information sought in these contacts is so…
- Mail Service Policy
- Mass E-Mail: Faculty / Staff Policy
Overuse and/or inappropriate use of the University’s mass email capabilities tax our email system, make email less effective as a communication medium, and annoy many email users. This policy est…
- Password Practices and Standards Policy
The University has established a common mechanism - the NetID and corresponding password - through which individuals can uniquely identify themselves to the University, and through which the Univer…
- Press Conferences for Visitors Policy
Among the visitors invited to the University are some in whom the public press may have special interest. The general purpose of a press conference for a speaker or other visitor is to minimize the…
- Public Statements and News Releases PolicyPHA+CiAgUHVibGljIHN0YXRlbWVudHMgb3IgbmV3cyByZWxlYXNlcyByZWdhcmRpbmcgU1VOWSBCcm9ja3BvcnQgc2hvdWxkIGJlIGlzc3VlZCB0aHJvdWdoIHRoZSBPZmZpY2Ugb2YgVW5pdmVyc2l0eSBDb21tdW5pY2F0aW9ucy4KPC9wPg==…
- Retention of IT Privileges Policy
IT privileges generally expire when an individual separates from the University.
- Telephone Services Policy
University-provided telephone lines are to be used for official business only.
- Use of Campus Trademarks and Logos Policy
In an effort to protect the name of SUNY Brockport and its logos from inappropriate use, the University has partnered with a licensing group that issues license agreements to qualified vendors for …
- Web Privacy Policy
This policy describes Brockport’s privacy practices regarding information collected from visitors to this website. It also describes what data is collected and how that information is used. Brock
…
- World Wide Web Content Policy
The quality of information presented on the College’s Web pages plays an important role in shaping the image of SUNY Brockport. Thus a cogent and concise policy statement is in place.
This We
…
- Guidelines for Dealing With News Media Policy
-
Parking
- Electric Vehicle Charging Stations Policy
This policy enables all parkers access to electric vehicle charging stations on SUNY Brockport’s main campus.
- Parking Permit Registration, Enforcement, and Visitor Regulations Policy
The Operating Policy and Procedures of Parking and Transportation Services include parking permits and vehicle registration, visitor/guest parking, parking citations, parking enforcement times, m…
- Payroll Deduction for Collection of Parking Fines Policy
Parking fines imposed upon employees of SUNY Brockport, and not paid, may be deducted from the salary and wages of the offending employee.
Section 360 of the NYS Education Law authorizes the St…
- Snow Removal Program Policy
During adverse winter weather conditions, it is often necessary to prioritize the assignment of personnel and equipment for snow removal. This document describes the staff responsibilities, weather…
- Electric Vehicle Charging Stations Policy
Administration & Operations
This category covers policies related to the general administrative duties and operation of the College.
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Financial
- Assessment of Campus-Based Fees Policy
This campus policy defines the review, assessment, modification, and submission of the University’s Broad Based, Local and Course-Related fees and a limited number of certain optional student cha…
- Collection of Delinquent Accounts - External Agency and Attorney General Policy
Delinquent student debt is subject to referral to an external collection agency and/or the New York State Attorney General.
- Course Fee Financial Hardship Waiver Policy
Per SUNY requirements, this policy outlines the financial hardship waiver process for all or part of a course fee charged to a student for a course required to complete their program of study.
- Course Fee Waiver for 100 Percent Online Courses Policy
This policy dictates course fee waivers for all courses that are 100 percent online and do not utilize materials associated with a course fee.
- External Funds / Fundraising Policy
The purpose of this document is to clarify the process through which external funds are received and administered at SUNY Brockport. Appropriate classification and processing of external funds ensu…
- Family Educational Rights and Privacy Act (FERPA) Policy
Policies and Procedures for the Implementation of the Family Educational Rights and Privacy Act of 1974 (FERPA)
The Family Educational Rights and Privacy Act of 1974 grants certain rights, priv…
- Federal Aid Credit Census Policy
The Financial Aid Office is required by the US Department of Education to verify that a student is enrolled for the number of credits that they indicated on the FAFSA for federal aid eligibility.
- Financial Aid for Study Abroad Policy
It is possible to receive additional financial aid for overseas study.
- Fundraising/Vending Policy
SUNY Brockport realizes the importance of fund raising to its clubs, organizations and departments. The following policy has been established to allow for various fund raising while recognizing SUN…
- High School Final Transcript Policy
Final High School transcripts are required in order to receive federal financial assistance.
- How Eligibility is Determined, Awarded, and Disbursed Policy
Details regarding how aid eligibility is determined, awarded and disbursed are available for students studying at SUNY Brockport.
- How to Apply for Aid Policy
Applications are required when applying for financial aid.
- Late Fees (Fees, Rentals and Other Charges) Policy
This policy covers the penalty assessed when payments are not made by the published deadline.
- Miscellaneous Student Fees (Fees, Rentals, and Other Charges) Policy
Fees, rentals and other charges.
- Moving Expenses for New Appointees Policy
This policy summarizes SUNY Brockport’s guidelines for reimbursing moving expenses to a New York State new appointee when transporting themselves and their families and household effects to their…
- Paycheck Distribution Procedure Policy
SUNY Brockport is committed to maintaining appropriate internal controls regarding the security and distribution of paychecks. Departments are responsible for the security of paychecks and ensuring…
- Payment Deadline (Billing, Refunds, Collection, Write-Offs Policy for Tuition, Fees, Other Charges) Policy
SUNY-mandated payment deadline information.
- Payments (Including Web Payment and Installment Plan) Policy
Student payment options.
- Payroll Deduction for Collection of Parking Fines Policy
Parking fines imposed upon employees of SUNY Brockport, and not paid, may be deducted from the salary and wages of the offending employee.
Section 360 of the NYS Education Law authorizes the St…
- Payroll Loan Policy
SUNY Brockport offers a payroll loan to employees on the state or student payroll, when circumstances occur prohibiting an employee from receipt of his/her regularly scheduled payroll check.
- Refund Policy
This policy explains the refund schedule and process, the percentage of refund allowed each week and a link to the Office of Student Accounts for further details.
- Rights and Responsibilities of Students Receiving Financial Aid Policy
Students have certain rights and responsibilities regarding the receipt of financial aid.
- Royalty Distribution Policy
Pursuant to the SUNY Patents, Inventions and Copyright Policy (“Patent Policy”) royalties received from the management and licensing of Intellectual Property (as defined in the Patent Policy) a…
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial AID - Graduate Level Policy
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial Aid - Undergraduate Level Policy
This policy explains the federal academic requirements to maintain eligibility for Federal Title IV financial aid at the Undergraduate Level.
- Soliciting Funds on Campus Policy
Section 370.07
- State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
- Student Consumer Disclosure Requirement Policy
This policy provides students and prospective students with contact information for filing complaints with the University’s state approval agency and any other relevant state official or agency t…
- Title IV (Withdrawal) Refunds / Impact on Student Account Policy
Financial implications of reduced Title IV awards caused by student withdrawal from course(s).
- Tuition Overpayment Refunds Policy
Information regarding refunding student account overpayment(s) and the direct deposit option.
- Tuition Schedule Policy
- Types of Financial Aid Policy
There are federal, state and private aid funds available to graduate and undergraduate students.
- Use of Campus Trademarks and Logos Policy
- Visiting Student Financial Aid Policy
It is possible to receive financial aid if you are taking courses at another institution.
- Assessment of Campus-Based Fees Policy
Business & Financial
This category covers policies related to the financial or business functionality of the College – including, but not limited to: accounting, budgeting, procurement and travel.
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Affirmative Action
- Additional Sick Leave for Faculty / Professional Staff Policy
The University President may grant additional sick leave to a Faculty/Professional employee who has exhausted all accrued sick leave credits.
- Affirmative Action Recruitment Policy
SUNY Brockport is committed to eliminating discrimination and providing equal opportunity in education and employment. SUNY Brockport, in compliance with state and federal laws and regulations, tak…
- Consensual Relationship Policy - SUNY
The State University of New York is committed to ensuring that our students, faculty, and staff can learn and work in an environment that is free from nepotism, harassment, exploitation, and confli
…
- Equal Employment Opportunity Policy
SUNY Brockport expresses and demonstrates its commitment to equal opportunity for all persons in the university community, regardless of race, color, sex, age, ethnicity, religion, national origin,
…
- Filling Professional Staff Vacancies Through Succession Planning Policy
Statement of Intent
In order to increase the diversity of our faculty and staff, our Affirmative Action Plan requires that all job vacancies be openly searched. It is encouraged that regional
…
- Harassment and Discrimination Policy
SUNY Brockport is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equ
…
- Non-Discrimination of Persons with Disabilities Policy
It is the policy of SUNY Brockport that no otherwise qualified person with a disability shall, solely by reason of the disability, be excluded from participation in employment or access to programs
…
- Procedures for Handling Investigations by State and Federal Agencies Policy
Section 320
- Professional Promotion Program Policy
SUNY Brockport offers its employees the opportunity for promotion to professional positions at the SL-1 through SL-6 levels and select management confidential positions.
- Student Absence due to Religious Beliefs - Section 224-A of the New York State Education Law Policy
Student absences due to religious beliefs are protected under Section 224-A of New York State Education Law.
- Therapy Animal Policy
SUNY Brockport, Office of Residential Life/Learning Communities (ORL/LC) recognizes the importance of “Service Animals” as defined by the Americans with Disabilities Act (ADA), as well as the b
…
- Additional Sick Leave for Faculty / Professional Staff Policy
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Employment
- Additional Sick Leave for Faculty / Professional Staff Policy
- Affirmative Action Recruitment Policy
SUNY Brockport is committed to eliminating discrimination and providing equal opportunity in education and employment. SUNY Brockport, in compliance with state and federal laws and regulations, tak…
- Appealing CSEA Unsatisfactory Performance Evaluation Policy
Employees rated “Unsatisfactory” may seek to raise their rating to “Satisfactory” through the appeals process. Probationary employees and trainees are not entitled to appeal. Employees may …
- Bone Marrow / Organ Donor Leave Policy
Legislation enacted August 2001 (Chapter 214 of the Laws of 2001) amends the New York State Labor Law to authorize leave with pay without charge to accruals for state employees who are either bone
…
- Cell Phone Usage / Texting Policy
This document sets forth SUNY Brockport policies about cell phone usage and applies to all University employees. For purposes of this policy, the term “cell phone” is defined as any handheld el…
- Closing State Offices / Directing Early Departures Policy
The statewide policy gives only the Governor the authority to close state buildings and allow employees to be absent without charge to leave accruals.
- Commercial Enterprise Policy
(SUNY Administrative Policies Manual) No authorization will be given to private commercial enterprises to operate on State University campuses or in facilities furnished by the University other tha…
- Compensatory Time for Professional Employees Policy
The first type of compensatory time is accorded the State-UUP Agreement. An employee eligible to observe holidays but who is required to work on a holiday is entitled to a compensatory day off when
- …
- Consensual Relationship Policy - SUNY
The State University of New York is committed to ensuring that our students, faculty, and staff can learn and work in an environment that is free from nepotism, harassment, exploitation, and confli
…
- Consulting Policy
1. With prior written permission of the vice president concerned, academic and other professional employees who meet their professional obligation to the University may ordinarily accept consulting
…
- Domestic Violence in the Workplace Policy
Domestic violence permeates the lives and compromises the safety of thousands of New York State employees each day, with tragic, destructive, and often fatal results. Domestic violence occurs with
…
- Drug and Alcohol Use in the Workplace Policy
Illegal drug use and alcohol abuse adversely impacts the educational and work environment of SUNY Brockport. The University prohibits the unlawful possession, manufacture, use, distribution or disp…
- E-Mail and Network Policy - Staff Use
SUNY Brockport provides staff with access to the Internet for the benefit of the University. Every employee has a responsibility to use the Internet in a productive and responsible manner.
Al
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- Emeritus Faculty Space Policy
The University will continue to make an effort to provide convenient and secure office space for emeritus faculty and to provide such amenities as will foster a continuing relationship between emer
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- Employee Attendance Guidelines in the Case of Severe Weather Conditions or Other Extraordinary Circumstances Policy
This policy will provide guidelines on the impact of severe weather conditions or other extraordinary circumstances on employee attendance in the case of closing State offices and directed early
…
- Employee Organization Leave (EOL) Policy
Employee organization leave (EOL) is governed by provisions of the collective bargaining agreements. An employee granted EOL is permitted time off for a specified time period from the regularly s
…
- Equal Employment Opportunity Policy
SUNY Brockport expresses and demonstrates its commitment to equal opportunity for all persons in the university community, regardless of race, color, sex, age, ethnicity, religion, national origin,
…
- Excessive Heat Policy
There are several University administrative buildings or portions of buildings on campus that are not air-conditioned and, occasionally, buildings that are normally air-conditioned may experience s
…
- Extension of Probationary Periods Due to Leaves of Absence Policy
The State Personnel Management Manual (SPMM) allows for extensions of probation due to absence as follows:
“Absence During Probationary Term—Authorized or unauthorized absences may, in the
…
- Extra Service Policy
No employee may engage in other employment which interferes with the performance of the employee’s professional obligation to SUNY. No full-time employee of the State University may assume anothe…
- Extra Service Policy for Professionals Who Teach
To permit qualified professional staff at SUNY Brockport to be compensated for teaching credit-bearing courses at SUNY Brockport.
- Family and Medical Leave Act Policy
Employees who meet certain service requirements are entitled, through the federal Family and Medical Leave Act (FMLA), to take leave of up to 12 weeks per year for serious personal or family health
…
- Filling Professional Staff Vacancies Through Succession Planning Policy
Statement of Intent
In order to increase the diversity of our faculty and staff, our Affirmative Action Plan requires that all job vacancies be openly searched. It is encouraged that regional
…
- Freedom of Information Requests Policy
The University complies fully with the New York state “Freedom of Information Law” (Article VI, Public Officers Law, as amended effective January 1, 1978), which was enacted to assure public ac
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- Harassment and Discrimination Policy
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- Health Insurance Policy
Eligible SUNY Brockport employees may select a health insurance option from among four health insurance plans. The Empire Plan provides hospitalization coverage through Blue Cross and medical and m
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- HIPPA Policy
SUNY Brockport is committed to protecting the privacy and confidentiality of health information of the campus community it serves. Health information is strictly confidential and should never be di
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- Holiday Leave Policy
Calendar-year and college-year employees are eligible to observe the twelve following holidays which fall within their period of professional obligation:
- New Year’s Day
- Martin Luther Kin …
- Honorarium Reporting Policy
Honoraria, as defined in the Ethics Commission’s regulations, includes any payment, fee or other compensation given to a covered individual for services that are not related to the individual’s
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- Immigration Petitions: Legal and Financial Support Policy
Temporary Non-Immigration
Since immigration law requires the employer to petition on behalf of the employee for appropriate temporary non-immigration services (USCIS), it is the policy of the S
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- Indemnification for Legal Liability Policy
- Interview / Travel Expenses Incurred by Candidates for Staff Appointment Policy
Section 203 of the NYS State Finance Law and 8 NYCRR § 8.14 (Comptroller’s Regulations) serve as the basis of the University’s policy on reimbursement of interview travel expenses incurred by c
…
- Leave Donation Program Policy
The Leave Donation Program permits employees to donate vacation credits to eligible co-workers. Recipients have usually been absent for extended periods due to personal illness and
- Life Insurance Policy
TIAA Group Life Insurance (optional) is available in renewable five year terms.
Management/Confidential Life Insurance is available to all Management/Confidential Employees.
UUP Free Life I…
- Local Procedures for Out-of-Season Raises Policy
- Long-Term Disability Policy
Members of the professional staff automatically are enrolled in the Long-Term Disability Insurance Program upon initial appointment. There is no cost to employees for participation in this program.…
- Maintaining the Security, Confidentiality & Integrity of Personal Information Policy
The University has an obligation to protect the information of those we employ and those we serve.
- Management Confidential Tuition Reimbursement Program Policy
The M/C Tuition Reimbursement Program provides financial support for approved educational activities on a reimbursement basis for employees classified as Management Confidential.
- Maternity Leave - Classified Employees Policy
Classified employees may use sick leave accruals for up to four weeks prior to the anticipated due date and six weeks following the actual delivery date. If your disability begins prior to this per
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- Miscellaneous Insurance Policy
A number of additional insurance programs are available to employees as a function of their employment and their negotiating unit, but the employee or the employee’s union must pay premiums. They
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- Moving Expenses for New Appointees Policy
This policy summarizes SUNY Brockport’s guidelines for reimbursing moving expenses to a New York State new appointee when transporting themselves and their families and household effects to their…
- Non-Discrimination of Persons with Disabilities Policy
It is the policy of SUNY Brockport that no otherwise qualified person with a disability shall, solely by reason of the disability, be excluded from participation in employment or access to programs
…
- Non-Teaching Employee Phased Retirement Program for Non-Teaching Professionals and Classified Staff Policy
This program allows non-teaching employees to apply for a reduced work obligation for a period of one year. The reduced work obligation requested must be sufficient to keep the participant benefits
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- Nursing Employees - Express Breast Milk Policy
The University shall provide reasonable unpaid break time or permit an employee to use paid break time or meal time each day to allow an employee to express breast milk for their nursing child for …
- Oath of Office Policy
It is the policy of the State University of New York to ensure that its officers and employees take and file an oath or affirmation in compliance with the Constitution of the United States and the …
- On-Campus Housing for Newly Hired Employees Policy
In an effort to provide temporary housing to newly hired employees at SUNY Brockport, this policy outlines the roles and responsibilities of SUNY Brockport and those individuals who rent temporary on-campus housing accommodations (defined as no less than 30 days and no more than 90 days).
- Outside Employment Policy
Each employee should be aware of the policy with respect to non-University employment during the term of one’s professional obligation to the University.
Article XI (Appointment of Employees)
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- Overtime Policy
The subject of overtime compensation is covered by Federal Fair Labor Standards Act (FLSA) as well as in collective bargaining agreements. The FLSA deals with issues of minimum wage and overtime fo
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- Paycheck Distribution Procedure Policy
SUNY Brockport is committed to maintaining appropriate internal controls regarding the security and distribution of paychecks. Departments are responsible for the security of paychecks and ensuring…
- Payroll Deduction for Collection of Parking Fines Policy
Section 360 of the NYS Education Law authorizes the St…
- Payroll Loan Policy
SUNY Brockport offers a payroll loan to employees on the state or student payroll, when circumstances occur prohibiting an employee from receipt of his/her regularly scheduled payroll check.
- PEF Tuition Assistance Program (PSTP Voucher) Policy
The PSTP Voucher Program provides employees with vouchers, which act as payment for courses at PSTP participating colleges, universities, and institutions. Under the voucher system, the school will…
- Performance Program for UUP Professional Employees Policy
It is the practice of the SUNY Brockport, State University of New York, to provide Professional UUP Employees with a current written performance program for the ensuing evaluation period. At the en…
- Phased Retirement Program for Academic Employees Policy
This policy has been established to provide eligible academic employees the opportunity to phase into retirement gradually.
- Pre-Employment Background Investigations Policy
SUNY Brockport is committed to maintaining a safe environment for its faculty, staff, students, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring
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- Prior Service Policy
Academic Employees (Article XI, Title B. Section 3 d)
In determining eligibility for continuing appointment, satisfactory, full-time prior service in academic rank at any other accredited acade
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- Procedures for Handling Investigations by State and Federal Agencies Policy
Section 320
- Professional Promotion Program Policy
SUNY Brockport offers its employees the opportunity for promotion to professional positions at the SL-1 through SL-6 levels and select management confidential positions.
- Professional Staff Recruitment - Minimum Qualifications Policy
Philosophy statement: It is the University’s intent to attract, retain, and develop a highly qualified staff who share a commitment to service to the University and community. The University cont
…
- Re-Employment of Retirees Policy
Section 211 provides a waiver to the earnings limitation of $30,000 (as of 01/01/2007). The NYS Civil Service Commission may grant waivers under Section 211 for retired employees to be employed in …
- Retention of IT Privileges Policy
IT privileges generally expire when an individual separates from the University.
- Retirement Bridge Policy for Faculty Members Policy
- Sabbatical Leaves Policy
As established in Article XIII, Title E (5) of the State University of New York (SUNY) Policies of the Board of Trustees , “The objective of such leave is to increase an employee’s value to the …
- Safeguarding Customer Information Policy
Effective May 23, 2003, the Federal Trade Commission has issued a final safeguard rule as required by Section 501(b) of the Gramm-Leach-Bliley Act to establish standards relating to administrative,
- …
- Separation from Employment Policy
Classified employees must provide a minimum of two weeks written notice for resignations, including resignations for the purpose of retirement. Use of accruals duing the notice period is subject to
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- Sick Leave Abuse Policy
Unlike vacation, personal and compensatory leave accruals, sick leave accruals are NOT an entitlement. The use of sick leave accruals is limited to times when employees are ill or in specific cases
…
- Sick Leave at Half Pay - Classified Employees Policy
Permanent or contingent permanent classified state employees are eligible for one pay period of sick leave at half-pay for every six months of service. Temporary employees are not eligible for this benefit.
- Student Employment Basic Training Policy
This is a web based training program with online self-scoring quizzes that newly hired student employees are encouraged to go through.
- Student Employment Supervisor’ Manual Policy
The Supervisors’ Manual is a Web-only publication that is made available to supervisors to assist them in the management of student employees. It includes policies and/or procedures drawn from:
- …
- Student Injury Policy
The policy covers the procedure for reporting student injury.
- Survivor’s Benefits Policy
If, at retirement, an employee elects a retirement benefit option, which provides income benefits to a named beneficiary following the death of the employee, the beneficiary becomes eligible for Su…
- Tax Sheltered Annuities & Savings Bond Program Policy
Several tax sheltered programs are now available to employees depending on their negotiating unit.
- Tobacco-free, Smoke-free & Vape-free Campus Policy
- Unemployment Insurance Policy
State employees are eligible for unemployment insurance the same as employees in private industry.
- UUP Professional Request for Promotion or Salary Increase Policy
SUNY Brockport has established policies and procedures pertaining to the consideration of requests from Professional Staff represented by United University Professions (UUP), or the supervisors of said Professional Staff, for promotion and/or certain salary increases. Definitions of terms, guidelines, and procedures are described herein.
- UUP Tuition Assistance (UUP Space Available Tuition Waiver) Policy
Article 49 of the State-UUP Agreement provides a UUP Space Available Tuition Waivers program. This program provides UUP represented employees one Space Available Tuition Waiver per semester and spe…
- Vacation Leave Policy
This policy explains how employees accrue vacation leave.
- Voluntary Reduction in Work Schedule (VRWS) Policy
Voluntary Reduction in Work Schedule (VRWS) is a program that allows employees to voluntarily trade income for time off. The VRWS program is available to eligible annual-salaried CSEA, PEF and M/C …
- Volunteer Policy
Individuals who provide direct service in support of SUNY Brockport and its programs without remuneration are volunteers. All volunteer appointments must be reviewed and approved by the department
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- Workers’ Compensation/Accident Reporting Policy
Employees must report on-the-job accidents to both your supervisor and the ARS system at 1-888-800-0029 within 24 hours of the accident.
- Workplace Visitor Policy
The University values family life and has worked to develop employment policies and benefits that are supportive of families. While the University seeks to focus on providing an environment open to
…
- Additional Sick Leave for Faculty / Professional Staff Policy
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Environmental Health and Safety
- Campus Walkway Safety Policy
Vehicles are not to be driven in pedestrian areas (sidewalks, walkways, grass/landscaped areas), due to safety concerns.
- Domestic Violence in the Workplace Policy
Domestic violence permeates the lives and compromises the safety of thousands of New York State employees each day, with tragic, destructive, and often fatal results. Domestic violence occurs with
…
- Environmental Sustainability Policy
SUNY Brockport has made a commitment to being a positive and innovative force for the protection and enhancement of the local, regional and global environment, through teaching, research and admini…
- Eye Safety Policy
- Fire and Other Emergencies Requiring Building Evacuation Policy
- Fire Drills Policy
Section 807 of the Education Law requires a minimum of four fire drills to be held annually in all buildings on the campus. At least two of these must be unannounced. In every case, every person, i…
- Holiday Decorations - Fire Safety Policy
Each year, during the Christmas season, numerous fires result because of the flammability of Christmas trees and decorations.
- Identification of Persons Policy
To protect life and property on the Brockport campus, it is necessary to be able to determine that persons on the grounds and in the various buildings have a legitimate reason for being there.
…
- Key Control Policy
All faculty/staff, students, and affiliates must identify themselves by photo ID cards when requesting or receiving a key.
The Assistant Vice President for Facilities and Planning and the campu
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- Move-The-Box Policy
- Pets and Animals on Campus Policy
All animals and pets, other than service animals and those used for research and instructional purposes, are strictly prohibited from the University’s internal building areas including, but not r
…
- Possession of Firearms and Weapons Policy
Section 550
- Revocable Permits Policy
SUNY Brockport facilities and resources are available for use by faculty, students and campus organizations for educational, cultural, recreational and internal organizational activities that are i
…
- Sit-Stand Workstation Policy
This policy sets forth guidance on the acquisition and funding of sit-stand workstations.
- Snow Removal Program Policy
During adverse winter weather conditions, it is often necessary to prioritize the assignment of personnel and equipment for snow removal. This document describes the staff responsibilities, weather…
- Space Heaters Policy
The use of portable space heaters is prohibited except where it is determined by the Office of Facilities that the building HVAC system cannot maintain the university approved temperature set point…
- Student Right-to-Know Policy
- Tobacco-free, Smoke-free & Vape-free Campus Policy
- Use of Roller Skates, Roller Blades, Bicycles and Skate Boards Policy
Policy on the use of bicycles, roller skates, roller blades, and skateboards on the SUNY Brockport campus.
- Workplace Violence Prevention Policy
SUNY Brockport is committed to providing its employees a work environment that is safe, secure and free of threats, intimidation and acts of violence. In compliance with New York Labor Law §27-b
…
- Campus Walkway Safety Policy
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Health
- Campus Walkway Safety Policy
- Domestic Violence in the Workplace Policy
…
- Drug and Alcohol Use in the Workplace Policy
Illegal drug use and alcohol abuse adversely impacts the educational and work environment of SUNY Brockport. The University prohibits the unlawful possession, manufacture, use, distribution or disp…
- Drug-Free Schools and Communities Act Policy
This policy provides information on the University’s compliance with the regulations set forth by the Drug-free Schools and Communities Act concerning alcohol and drug prevention services, progra…
- Environmental Sustainability Policy
- Extended Student Absence Policy
This policy includes the protocols to follow for an extended student absence.
- Eye Safety Policy
- Family and Medical Leave Act Policy
Employees who meet certain service requirements are entitled, through the federal Family and Medical Leave Act (FMLA), to take leave of up to 12 weeks per year for serious personal or family health
…
- Fire and Other Emergencies Requiring Building Evacuation Policy
- Fire Drills Policy
Section 807 of the Education Law requires a minimum of four fire drills to be held annually in all buildings on the campus. At least two of these must be unannounced. In every case, every person, i…
- Guide for Review of Research Involving Human Participants Policy
- Hazing Policy
This policy defines hazing and informs students and organizations of possible disciplinary action(s) when found in violation of The University’s hazing policy. Students and organizations may also
…
- Health Insurance Coverage for International Exchange, Research and Study Programs Policy
International exchange, research and study program students are charged for SUNY-mandated health insurance coverage.
- Holiday Decorations - Fire Safety Policy
Each year, during the Christmas season, numerous fires result because of the flammability of Christmas trees and decorations.
- Identification of Persons Policy
…
- Immunization Requirements Policy
The University’s immunization requirements and consequences for non-compliance.
- Key Control Policy
All faculty/staff, students, and affiliates must identify themselves by photo ID cards when requesting or receiving a key.
The Assistant Vice President for Facilities and Planning and the campu
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- Mandatory Health Insurance for Domestic Students Policy
All enrolled students are required to have health insurance.
- Mandatory International Student Insurance Policy
All international students on visas are mandated to be covered under the SUNY international insurance program.
In order to be waived from this policy you will need to show proof of comparable c…
- Maternity Leave - Classified Employees Policy
Classified employees may use sick leave accruals for up to four weeks prior to the anticipated due date and six weeks following the actual delivery date. If your disability begins prior to this per
…
- Medical Transportation Policy
Policy on transportation for off campus medical care.
- Move-The-Box Policy
- Pets and Animals on Campus Policy
…
- Possession of Firearms and Weapons Policy
Section 550
- Procedures for Accessing Services for Students with Disabilities Policy
- Revocable Permits Policy
…
- Sit-Stand Workstation Policy
This policy sets forth guidance on the acquisition and funding of sit-stand workstations.
- Snow Removal Program Policy
- Space Heaters Policy
The use of portable space heaters is prohibited except where it is determined by the Office of Facilities that the building HVAC system cannot maintain the university approved temperature set point…
- Student Injury Policy
The policy covers the procedure for reporting student injury.
- Student Right-to-Know Policy
- Tobacco-free, Smoke-free & Vape-free Campus Policy
- Use of Roller Skates, Roller Blades, Bicycles and Skate Boards Policy
- Workplace Violence Prevention Policy
SUNY Brockport is committed to providing its employees a work environment that is safe, secure and free of threats, intimidation and acts of violence. In compliance with New York Labor Law §27-b
…
- Campus Walkway Safety Policy
Human Resources
This category covers policies (including rules, related procedures and information) that impact all employee groups’ working relationship with the College.
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Computing/Technology
- Cell Phone Usage / Texting Policy
This document sets forth SUNY Brockport policies about cell phone usage and applies to all University employees. For purposes of this policy, the term “cell phone” is defined as any handheld el…
- E-Mail and Network Policy
This policy informs the University community of the email and network rules and regulations.
- E-Mail and Network Policy - Staff Use
SUNY Brockport provides staff with access to the Internet for the benefit of the University. Every employee has a responsibility to use the Internet in a productive and responsible manner.
Al
…
- Electronic & Information Technology (EIT) Accessibility Policy
SUNY Brockport is committed to ensuring that people with disabilities have the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as individua…
- Employee Computer Replacement Policy
SUNY Brockport is committed to providing faculty and staff with the computing power they need to successfully fulfill their role. BITS will provide or partially fund replacement computers for facul…
- Mass E-Mail: Faculty / Staff Policy
Overuse and/or inappropriate use of the University’s mass email capabilities tax our email system, make email less effective as a communication medium, and annoy many email users. This policy est…
- Music, Video, Software and Games: Your Obligations and Rights Policy
With the entire world available on-line, it is sometimes difficult to know what is OK to do. While it might seem the most natural thing in the world to download a song and copy it to CD for a frien…
- Password Practices and Standards Policy
The University has established a common mechanism - the NetID and corresponding password - through which individuals can uniquely identify themselves to the University, and through which the Univer…
- Personal Mobile Device Policy
SUNY Brockport provides and supports baseline connectivity to the University’s Exchange email and calendaring environment through state-owned computers and mobile devices.
We are aware that u
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- Retention of IT Privileges Policy
IT privileges generally expire when an individual separates from the University.
- Security Camera Policy
SUNY Brockport reserves the right to place security cameras on campus where necessary. Security cameras will be limited to uses that do not violate the reasonable expectation of privacy of any indi
…
- Use of Electronic Devices in the Classroom Policy
- Web Privacy Policy
This policy describes Brockport’s privacy practices regarding information collected from visitors to this website. It also describes what data is collected and how that information is used. Brock
…
- World Wide Web Content Policy
The quality of information presented on the College’s Web pages plays an important role in shaping the image of SUNY Brockport. Thus a cogent and concise policy statement is in place.
This We
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- Cell Phone Usage / Texting Policy
Information Technology
This category covers policies that deal with the dissemination and protection of information and data which includes implementation of security standards for campus systems, access, and technology usage.
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Academic
- Academic Dishonesty Policy
- Academic Dismissal From A Graduate Program Policy
An explanation of the dismissal process for graduate students.
- Academic Freedom Policy
- Academic Probation and Dismissal at the Undergraduate Level Policy
To earn an undergraduate degree from SUNY Brockport students must complete their degree requirements with a minimum cumulative GPA of 2.0 or higher (referred to as “being in good standing” acad…
- Academic Standing / Academic Probation Policy
Stu…
- Accelerated Pathway / Combined Degree Credit Limit Policy
- Adding, Dropping and Withdrawing Courses Policy
Procedures for adding, dropping and withdrawing courses.
- Advising Student Organizations and Tutoring Policy
Section 210.15-16
- Allowable Credit Loads (Undergraduate) Policy
This policy refers to the maximum credit load allowed for undergraduate students in a semester based on Academic Class.
- Appeals of SUNY to SUNY Transfer Course Equivalency Policy
Students transferring from other SUNY units, whose initial request for transfer course equivalency to a lower-division course at Brockport is turned down, have a right to an appeal process at the l…
- Appeals of the Withdrawal Policy
Students can appeal the department chair’s decision not to allow a withdrawal from a course.
- Attendance Guidelines Appeal Process Policy
Under certain conditions, students can appeal a faculty decision on enforcement of the attendance guidelines.
- Attendance Guidelines Policy
University faculty value regular attendance in all classes, as explained in these guidelines.
- Bringing Minor Children to Class / Campus Policy
The University has rules that govern whether or not minor children may accompany students to class / campus.
- Course Buy-Out Policy
This policy provides the following terms and conditions applicable to a course buy-out:
- Course Objectives and Evaluation of Students Policy
Faculty are required to provide a course syllabus for all their students and to provide a file copy by the first day of class for their academic department office (this is also a Middle States requ…
- Credit for Courses that Include Both Graduate Students and Undergraduate Students Policy
Policy dealing with “swing” course credits.
- Credit Loads for Non-Matriculated Students (Undergraduate) Policy
This policy refers to the credit load limits allowed for non-matriculated students.
- Credit Loads in Summer Sessions Policy
This policy refers to credit load totals during Summer Sessions for undergraduate students.
- Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.
- Credits Required for Graduation at the Graduate Level Policy
- Cross-Listed Courses Policy
There are rules that govern credit for a course listed in more than one department (different discipline codes).
- Declaring a Major/Minor Policy
This policy describes how to declare a Major, second Major, or Minor.
- Determination of Academic Class at the Undergraduate Level Policy
This policy describes what your Academic Class status is based on the number of credits completed. It is important to note that a student’s class standing at any point is based only on the number…
- Directed Study (at the Graduate Level) Policy
- Disability Accommodation Appeals Policy
- Dismissals Without Probation for Undergraduate Students in Their First Semester Policy
Students with very poor performance in their first semester at the University can be academically dismissed without a probationary semester.
- E-Mail and Network Policy
This policy informs the University community of the email and network rules and regulations.
- Earning a Second Master’s Degree Policy
- Earning Credit Policy
Failure to earn credits will cause a student’s status to become inactive.
- Extended Student Absence Policy
This policy includes the protocols to follow for an extended student absence.
- Family Educational Rights and Privacy Act (FERPA) Policy
The Family Educational Rights and Privacy Act of 1974 grants certain rights, priv…
- Final Examination Policy
Faculty members have the right and the responsibility to determine the form and content of end-of- the-semester examinations, subject to various departmental regulations. In some instances, these e…
- Financial Aid for Study Abroad Policy
It is possible to receive additional financial aid for overseas study.
- Getting the Credit You Deserve Policy
This policy explains how and what credits will transfer to Brockport.
- Grade Appeals Policy
Students have certain rights to appeal grades as explained by this policy.
- Grade Point Average (GPA) at the Graduate Level Policy
- Grade Point Averages (GPA) at the Undergraduate Level Policy
How to compute your undergraduate GPA.
- Grading System at the Graduate Level Policy
- Graduate Academic Clemency Policy
- Graduate Admissions Categories Policy
An explanation of the three admission categories at the graduate level.
- Graduate Continuous Enrollment Policy
- Graduate Full-time Status for Enrollment Verification Purposes Policy
- Graduate Thesis or Project Continuance Policy
- Graduation/Completion and Transfer-Out Rates Policy
- Hazing Policy
…
- How to Apply for Aid Policy
Applications are required when applying for financial aid.
- In-Progress (PR) Grades Policy
In-Progress (PR) Grades are given for certain courses that cannot be finished in one semester.
- Independent and Directed Study at the Undergraduate Level Policy
This deals with the criteria required to take a course as an Independent or Directed Study.
- Independent Study (at the Graduate Level) Policy
- Instructional Time and Statement of Course Policy
Instructional Time
Instructional time (excluding registration and final examination periods) may not be shortened from that designated in the academic calendar without the written approval of t
…
- Leave of Absence at the Graduate Level Policy
An explanation of leaves of absence at the graduate level, including how to apply for such a leave.
- Leaving Brockport or Withdrawing From All Courses Before Graduation and Returning Policy
This policy addresses matriculated undergraduate students who want to withdraw completely, either by leaving during a semester or not enrolling in an upcoming semester.
- Mandatory Leave with Conditions for Return Policy
- Minimum Number of Graduate Credits After Readmission or Program Change Policy
- Move-The-Box Policy
- Newly Accepted Graduate Student Enrollment Requirement Policy
- Office Hours Policy
All faculty are expected to maintain a regular schedule of office hours.
- Patents and Copyrights Policy
- Permanent Address Required Policy
- Phased Retirement Program for Academic Employees Policy
- Plan of Study and Advisement Key Number (Graduate Level) Policy
- Posthumous Degree Policy
This policy addresses criteria to award posthumous degrees.
- Procedures for Accessing Services for Students with Disabilities Policy
- Procedures for Dealing with Students who are Disruptive in Class Policy
The University faculty and staff value maintaining an orderly learning environment in the classrooms and service areas as explained by this policy.
- Professional Education Unit Assessment Data Collection, Storage, Access, and Use Policy
- Progress Toward the Degree Policy
This policy explains how your degree requirements are determined.
- Proper Registration is Required to Receive Credit for Courses Policy
All students are urged to note carefully the following course registration information in order to assure proper registration and receive credit for courses.
- Quality Points for Letter Grades at the Graduate Level Policy
An explanation of the relationship of grades to quality points at the graduate level.
- Re-Admission at the Graduate Level Policy
- Readmission at the Undergraduate Level Policy
This policy outlines the policy for readmission to the University after separation, leave of absence, academic dismissal and/or conduct suspension.
- Registration for Credit Overload at the Graduate Level Policy
- Reinstatement at the Undergraduate Level After Dismissal Policy
Students may appeal their first dismissal from the University for poor academic performance.
- Repeating Courses at the Graduate Level Policy
- Repeating Courses at the Undergraduate Level Policy
Repeating classes can have an impact on a student’s GPA and/or financial aid package. Before repeating a class, students should be aware of what the impact of repeating that class will have on th…
- Reporting Absences, Verification of Class Rosters, and Unregistered Students Policy
Section 210.12
- Residency Requirement at the Graduate Level Policy
A statement of the official University graduate policy on institutional residency.
- Residency Requirement Policy
This policy discusses the minimum number of credits needed at Brockport for your degree, major and/or minor.
- Rule on other Official Academic Relationships with Relatives Policy
The University has rules that govern employee official interactions with close relatives in classes and the service offices.
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial AID - Graduate Level Policy
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial Aid - Undergraduate Level Policy
- Satisfactory Grades (at the Graduate Level) Policy
- Semester Index Policy
Section 240.02
- Special Opportunities after the Baccalaureate Degree Policy
Students who have already earned an undergraduate degree and do not wish to enroll in formal graduate study, have the option of further study at the undergraduate level by working toward a second b…
- State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
- Student Absence due to Religious Beliefs - Section 224-A of the New York State Education Law Policy
- Student Injury Policy
The policy covers the procedure for reporting student injury.
- Student Relatives of a Course Instructor Need Special Permission to take the Course - Nepotism Policy
The University has rules that govern the situation when students take courses taught by a close relative.
- Student Responsibility for Graduation Requirements (Undergraduate) Policy
The University provides you an advisor and a Degree Audit, to assist you in tracking your graduation requirements. However, it is ultimately your responsibility to track your graduation requirement…
- Student Right-to-Know Policy
- Student’s Rights to make up work missed due to observation of religious holidays Policy
New York State Education law (Section 224-A) allows students to miss classes/work because of their observation of religious holidays.
- Time Limit for Completion of Graduate Degree Policy
An explanation of the time limits for graduate degree completion.
- Tobacco-free, Smoke-free & Vape-free Campus Policy
- Transfer Credits at the Graduate Level Policy
- Undergraduates Taking Graduate Courses Policy
- Use of Electronic Devices in the Classroom Policy
- Visiting Student Financial Aid Policy
It is possible to receive financial aid if you are taking courses at another institution.
- Warning: Campus E-mail, Downloads, and Social Networking Services are Not Private Policy
The University encourages students to obey the law when using electronic technology (downloads, file sharing) and to use good judgment with personal information that they send through email and pos…
- Withdrawal From a Graduate Program or From Non-degree Status Policy
An explanation of the process for withdrawing from a graduate program.
- Workload Policy
The SUNY Policies of the Board of Trustees defines the academic year as up to 10 months (e.g., approximately September 1 through June 30), but note that an “academic year employee may be required…
- Academic Dishonesty Policy
-
Academic Advisement
- Allowable Credit Loads (Undergraduate) Policy
- Credit Loads for Non-Matriculated Students (Undergraduate) Policy
This policy refers to the credit load limits allowed for non-matriculated students.
- Credit Loads in Summer Sessions Policy
This policy refers to credit load totals during Summer Sessions for undergraduate students.
- Cross-Listed Courses Policy
- Declaring a Major/Minor Policy
This policy describes how to declare a Major, second Major, or Minor.
- Determination of Academic Class at the Undergraduate Level Policy
- Earning Credit Policy
Failure to earn credits will cause a student’s status to become inactive.
- Getting the Credit You Deserve Policy
This policy explains how and what credits will transfer to Brockport.
- Independent and Directed Study at the Undergraduate Level Policy
This deals with the criteria required to take a course as an Independent or Directed Study.
- Leaving Brockport or Withdrawing From All Courses Before Graduation and Returning Policy
- Progress Toward the Degree Policy
This policy explains how your degree requirements are determined.
- Readmission at the Undergraduate Level Policy
- Repeating Courses at the Graduate Level Policy
- Repeating Courses at the Undergraduate Level Policy
- Residency Requirement Policy
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial Aid - Undergraduate Level Policy
- State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
- Student Responsibility for Graduation Requirements (Undergraduate) Policy
- Undergraduates Taking Graduate Courses Policy
- Allowable Credit Loads (Undergraduate) Policy
-
Campus Life
- Campus Life Event Policy
- Disability Accommodation Appeals Policy
- Fundraising/Vending Policy
SUNY Brockport realizes the importance of fund raising to its clubs, organizations and departments. The following policy has been established to allow for various fund raising while recognizing SUN…
- Hazing Policy
…
- Identification of Persons Policy
…
- Immigration Enforcement Policy
This policy details SUNY State-operated University Police Department rules for responding to requests from Federal immigration officials.
CBP: U.S. Customs and Border Protection, a Division of
…
- Mandatory Leave with Conditions for Return Policy
- Pets and Animals on Campus Policy
…
- Posting Policy
Rules for posting posters, banners and signs on University property.
- Procedures for Accessing Services for Students with Disabilities Policy
- Relationship Statement Between SUNY Brockport and its Affiliated Fraternities and Sororities Policy
For an overview and description of SUNY Brockport policies governing our fraternity and sorority system, please refer to the following Website , for the Relationship Statement Between SUNY Brockport…
- Student Organization Registration Policy
To ensure the educational integrity of co-curricular activities on campus, SUNY Brockport has established registration procedures for student organizations.
- Student Right-to-Know Policy
- SUNY Policy Overview: Maintenance of Public Order, Use of Campus Facilities & Campus Procedures Policy
SUNY Brockport recognizes that we are a microcosm of the broader world, in which there are many differing experiences, perspectives, and understandings.
- Tobacco-free, Smoke-free & Vape-free Campus Policy
-
Code of Student Conduct
- Code of Student Conduct
- Hazing Policy
…
- Mandatory Leave with Conditions for Return Policy
- Move-The-Box Policy
- Student Organization Affiliation Policy
This University policy informs students of disciplinary action that may occur with affiliation with any organization or group that has had its University registration withdrawn.
- Tobacco-free, Smoke-free & Vape-free Campus Policy
-
Financial Aid
- Family Educational Rights and Privacy Act (FERPA) Policy
The Family Educational Rights and Privacy Act of 1974 grants certain rights, priv…
- Federal Aid Credit Census Policy
The Financial Aid Office is required by the US Department of Education to verify that a student is enrolled for the number of credits that they indicated on the FAFSA for federal aid eligibility.
- Financial Aid for Study Abroad Policy
It is possible to receive additional financial aid for overseas study.
- High School Final Transcript Policy
Final High School transcripts are required in order to receive federal financial assistance.
- How Eligibility is Determined, Awarded, and Disbursed Policy
Details regarding how aid eligibility is determined, awarded and disbursed are available for students studying at SUNY Brockport.
- How to Apply for Aid Policy
Applications are required when applying for financial aid.
- Rights and Responsibilities of Students Receiving Financial Aid Policy
Students have certain rights and responsibilities regarding the receipt of financial aid.
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial AID - Graduate Level Policy
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial Aid - Undergraduate Level Policy
- State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
- Student Consumer Disclosure Requirement Policy
This policy provides students and prospective students with contact information for filing complaints with the University’s state approval agency and any other relevant state official or agency t…
- Title IV (Withdrawal) Refunds / Impact on Student Account Policy
Financial implications of reduced Title IV awards caused by student withdrawal from course(s).
- Types of Financial Aid Policy
There are federal, state and private aid funds available to graduate and undergraduate students.
- Visiting Student Financial Aid Policy
It is possible to receive financial aid if you are taking courses at another institution.
- Family Educational Rights and Privacy Act (FERPA) Policy
-
Registration and Records
- Academic Honors for Undergraduates Policy
Information on the honors breakdown for undergraduates according to matriculation date.
- Adding, Dropping and Withdrawing Courses Policy
Procedures for adding, dropping and withdrawing courses.
- Auditing Courses at SUNY Brockport Policy
Matriculated, registered students and NYS citizens over 60 years of age may audit courses under certain conditions. This policy provides information on how to audit a course.
- Confidential Nature of Student Records Policy
Basic information that deals with the release of student records.
- Consumer Information Policy
The Official Compilation of Codes, Rules and Regulations of the State of New York, Title 8, Part 52 requires that every curriculum or program leading to the award of a degree be duly approved and r
…
- Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.
- Cross-Listed Courses Policy
- Differences Between Independent Study and Directed Study Policy
Information on the guidelines for taking an Independent Study or Directed Study
- Final Examination Policy
- Freedom of Information Requests Policy
The University complies fully with the New York state “Freedom of Information Law” (Article VI, Public Officers Law, as amended effective January 1, 1978), which was enacted to assure public ac
- …
- Grade Changes Policy
Information on the policy for a change of grade.
- Grade Point Averages (GPA) at the Undergraduate Level Policy
How to compute your undergraduate GPA.
- Graduation, Commencement, and Diplomas Policy
Information related to graduation, Commencement, and diplomas.
- In Case of Emergency (ICE) Contact Information Policy
In accordance with federal regulations, SUNY Brockport requires individuals to provide the institution with an emergency contact in case the person cannot be located.
- In-Progress (PR) Grades Policy
In-Progress (PR) Grades are given for certain courses that cannot be finished in one semester.
- Incomplete Grades – Application Process Policy
Information on taking an incomplete grade in a course.
- Independent and Directed Study at the Undergraduate Level Policy
This deals with the criteria required to take a course as an Independent or Directed Study.
- Mid-Term Grades at the Undergraduate Level Policy
Information on Mid-term Grades for Undergraduate Students.
- Move-The-Box Policy
- Proper Registration is Required to Receive Credit for Courses Policy
- Records Access Policy
This policy provides information on accessing student records.
- Registration and Records Definitions Policy
Definitions of terms used by the Office of Registration and Records.
- Registration Policy
This policy deals with student status as it relates to various registration opportunities, items that will prevent registration and affirming enrollment following registration.
- Repeating Courses at the Graduate Level Policy
- Repeating Courses at the Undergraduate Level Policy
- Reporting Absences, Verification of Class Rosters, and Unregistered Students Policy
Section 210.12
- Safeguarding Customer Information Policy
Effective May 23, 2003, the Federal Trade Commission has issued a final safeguard rule as required by Section 501(b) of the Gramm-Leach-Bliley Act to establish standards relating to administrative,
- …
- Satisfactory/Unsatisfactory Grading Policy
Students may take some courses graded only as satisfactory or unsatisfactory according to the rules stated in this policy.
- Semester Index Policy
Section 240.02
- Three Other Possibilities: “I”, “PR” and “W” Policy
Information on grades of I, PR and W.
- Transcript Policy
This information explains the student’s official academic record at SUNY Brockport.
- Undergraduate Cross-Registration Policy
Information on how to cross-register a course as an undergraduate student.
- Undergraduates Taking Graduate Courses Policy
- Academic Honors for Undergraduates Policy
-
Residential Life
- Disability Accommodation Appeals Policy
- Hazing Policy
…
- Immigration Enforcement Policy
This policy details SUNY State-operated University Police Department rules for responding to requests from Federal immigration officials.
CBP: U.S. Customs and Border Protection, a Division of
…
- Mandatory Leave with Conditions for Return Policy
- Missing Student Notification Policy for Residential Students Policy
The following policy and procedure has been established to assist in the location of a student living on campus at the University, based on the facts the student is identified as a missing student.…
- Parking Permit Registration, Enforcement, and Visitor Regulations Policy
- Posting Policy
Rules for posting posters, banners and signs on University property.
- Procedures for Accessing Services for Students with Disabilities Policy
- Student Injury Policy
The policy covers the procedure for reporting student injury.
- Therapy Animal Policy
SUNY Brockport, Office of Residential Life/Learning Communities (ORL/LC) recognizes the importance of “Service Animals” as defined by the Americans with Disabilities Act (ADA), as well as the b
…
- Tobacco-free, Smoke-free & Vape-free Campus Policy
- Disability Accommodation Appeals Policy
-
Student - Undergraduate
- Academic Dishonesty Policy
- Academic Honors for Undergraduates Policy
Information on the honors breakdown for undergraduates according to matriculation date.
- Academic Probation and Dismissal at the Undergraduate Level Policy
- Accelerated Pathway / Combined Degree Credit Limit Policy
- Adding, Dropping and Withdrawing Courses Policy
Procedures for adding, dropping and withdrawing courses.
- Advising Student Organizations and Tutoring Policy
Section 210.15-16
- Affirming Enrollment / Accepting Financial Responsibility Policy
As per the guidance from the New York State Office of the Attorney General, all SUNY schools are advised to require students to affirm enrollment and accept financial responsibility.
Each sem…
- Allowable Credit Loads (Undergraduate) Policy
- Appeals of SUNY to SUNY Transfer Course Equivalency Policy
- Appeals of the Withdrawal Policy
Students can appeal the department chair’s decision not to allow a withdrawal from a course.
- Attendance Guidelines Appeal Process Policy
- Attendance Guidelines Policy
University faculty value regular attendance in all classes, as explained in these guidelines.
- Billing Statements (Billing, Refunds, Collection, Write-Offs) Policy for Tuition, Fees, Other Charges
SUNY Brockport will generate electronic billing notification to students with an outstanding balance of $5 or more.
- Bringing Minor Children to Class / Campus Policy
- Code of Student Conduct
- Collection of Delinquent Accounts - External Agency and Attorney General Policy
Delinquent student debt is subject to referral to an external collection agency and/or the New York State Attorney General.
- Credit Loads for Non-Matriculated Students (Undergraduate) Policy
This policy refers to the credit load limits allowed for non-matriculated students.
- Credit Loads in Summer Sessions Policy
This policy refers to credit load totals during Summer Sessions for undergraduate students.
- Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.
- Declaring a Major/Minor Policy
This policy describes how to declare a Major, second Major, or Minor.
- Determination of Academic Class at the Undergraduate Level Policy
- Disability Accommodation Appeals Policy
- Dismissals Without Probation for Undergraduate Students in Their First Semester Policy
- E-Mail and Network Policy
This policy informs the University community of the email and network rules and regulations.
- Earning Credit Policy
Failure to earn credits will cause a student’s status to become inactive.
- Extended Student Absence Policy
This policy includes the protocols to follow for an extended student absence.
- Family Educational Rights and Privacy Act (FERPA) Policy
The Family Educational Rights and Privacy Act of 1974 grants certain rights, priv…
- Federal Aid Credit Census Policy
- Federal Title IV Authorization (Federal Aid Funds) Policy
Students must provide authorization in order to use federal Title IV aid to pay for miscellaneous account charges.
- Final Examination Policy
- Financial Aid for Study Abroad Policy
It is possible to receive additional financial aid for overseas study.
- Fundraising/Vending Policy
- Getting the Credit You Deserve Policy
This policy explains how and what credits will transfer to Brockport.
- Grade Appeals Policy
Students have certain rights to appeal grades as explained by this policy.
- Grade Point Averages (GPA) at the Undergraduate Level Policy
How to compute your undergraduate GPA.
- Graduation/Completion and Transfer-Out Rates Policy
- Guide for Review of Research Involving Human Participants Policy
- Hazing Policy
…
- Health Insurance Coverage for International Exchange, Research and Study Programs Policy
International exchange, research and study program students are charged for SUNY-mandated health insurance coverage.
- High School Final Transcript Policy
Final High School transcripts are required in order to receive federal financial assistance.
- How Eligibility is Determined, Awarded, and Disbursed Policy
- How to Apply for Aid Policy
Applications are required when applying for financial aid.
- Immigration Enforcement Policy
CBP: U.S. Customs and Border Protection, a Division of
…
- Immunization Requirements Policy
The University’s immunization requirements and consequences for non-compliance.
- In-Progress (PR) Grades Policy
In-Progress (PR) Grades are given for certain courses that cannot be finished in one semester.
- Independent and Directed Study at the Undergraduate Level Policy
This deals with the criteria required to take a course as an Independent or Directed Study.
- Late Fees (Fees, Rentals and Other Charges) Policy
This policy covers the penalty assessed when payments are not made by the published deadline.
- Leaving Brockport or Withdrawing From All Courses Before Graduation and Returning Policy
- Mandatory Health Insurance for Domestic Students Policy
All enrolled students are required to have health insurance.
- Mandatory International Student Insurance Policy
All international students on visas are mandated to be covered under the SUNY international insurance program.
In order to be waived from this policy you will need to show proof of comparable c…
- Mandatory Leave with Conditions for Return Policy
- Mid-Term Grades at the Undergraduate Level Policy
Information on Mid-term Grades for Undergraduate Students.
- Miscellaneous Student Fees (Fees, Rentals, and Other Charges) Policy
Fees, rentals and other charges.
- Move-The-Box Policy
- Music, Video, Software and Games: Your Obligations and Rights Policy
- Parking Permit Registration, Enforcement, and Visitor Regulations Policy
- Payment Deadline (Billing, Refunds, Collection, Write-Offs Policy for Tuition, Fees, Other Charges) Policy
SUNY-mandated payment deadline information.
- Payments (Including Web Payment and Installment Plan) Policy
Student payment options.
- Permanent Address Required Policy
- Posting Policy
Rules for posting posters, banners and signs on University property.
- Pregnant and Parenting Student Policy
This policy outlines pregnant and parenting students’ rights.
- Procedures for Accessing Services for Students with Disabilities Policy
- Procedures for Dealing with Students who are Disruptive in Class Policy
- Professional Education Unit Assessment Data Collection, Storage, Access, and Use Policy
- Progress Toward the Degree Policy
This policy explains how your degree requirements are determined.
- Readmission at the Undergraduate Level Policy
- Reinstatement at the Undergraduate Level After Dismissal Policy
Students may appeal their first dismissal from the University for poor academic performance.
- Relationship Statement Between SUNY Brockport and its Affiliated Fraternities and Sororities Policy
For an overview and description of SUNY Brockport policies governing our fraternity and sorority system, please refer to the following Website , for the Relationship Statement Between SUNY Brockport…
- Repeating Courses at the Undergraduate Level Policy
- Reporting Absences, Verification of Class Rosters, and Unregistered Students Policy
Section 210.12
- Residency Requirement Policy
- Residency, Establishment of for Tuition Purposes Policy
Residency eligibility for New York State tuition rates.
- Retention of IT Privileges Policy
IT privileges generally expire when an individual separates from the University.
- Rights and Responsibilities of Students Receiving Financial Aid Policy
Students have certain rights and responsibilities regarding the receipt of financial aid.
- Rule on other Official Academic Relationships with Relatives Policy
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial Aid - Undergraduate Level Policy
- Semester Index Policy
Section 240.02
- Special Opportunities after the Baccalaureate Degree Policy
- State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
- Student Absence due to Religious Beliefs - Section 224-A of the New York State Education Law Policy
- Student Employment Basic Training Policy
This is a web based training program with online self-scoring quizzes that newly hired student employees are encouraged to go through.
- Student Employment Supervisor’ Manual Policy
- …
- Student Injury Policy
The policy covers the procedure for reporting student injury.
- Student Organization Affiliation Policy
This University policy informs students of disciplinary action that may occur with affiliation with any organization or group that has had its University registration withdrawn.
- Student Organization Registration Policy
To ensure the educational integrity of co-curricular activities on campus, SUNY Brockport has established registration procedures for student organizations.
- Student Relatives of a Course Instructor Need Special Permission to take the Course - Nepotism Policy
- Student Responsibility for Graduation Requirements (Undergraduate) Policy
- Student Right-to-Know Policy
- Student-Athlete Sexual and Other Violence Annual Attestation Policy
- Student’s Rights to make up work missed due to observation of religious holidays Policy
- SUNY Policy Overview: Maintenance of Public Order, Use of Campus Facilities & Campus Procedures Policy
- Title IV (Withdrawal) Refunds / Impact on Student Account Policy
Financial implications of reduced Title IV awards caused by student withdrawal from course(s).
- Tobacco-free, Smoke-free & Vape-free Campus Policy
- Tuition Overpayment Refunds Policy
Information regarding refunding student account overpayment(s) and the direct deposit option.
- Tuition Schedule Policy
- Types of Financial Aid Policy
There are federal, state and private aid funds available to graduate and undergraduate students.
- Undergraduates Taking Graduate Courses Policy
- Use of Electronic Devices in the Classroom Policy
- Visiting Student Financial Aid Policy
It is possible to receive financial aid if you are taking courses at another institution.
- Warning: Campus E-mail, Downloads, and Social Networking Services are Not Private Policy
- Academic Dishonesty Policy
-
Student - Graduate
- Academic Dishonesty Policy
- Academic Dismissal From A Graduate Program Policy
An explanation of the dismissal process for graduate students.
- Academic Standing / Academic Probation Policy
Stu…
- Accelerated Pathway / Combined Degree Credit Limit Policy
- Advising Student Organizations and Tutoring Policy
Section 210.15-16
- Archiving Master’s Thesis and Capstone Projects Policy
An explanation of where to submit graduate theses and capstone projects for public availability and archival access.
- Code of Student Conduct
- Credit for Courses that Include Both Graduate Students and Undergraduate Students Policy
Policy dealing with “swing” course credits.
- Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.
- Credits Required for Graduation at the Graduate Level Policy
- Dematriculation at the Graduate Level Policy
An explanation of the grounds for de-matriculation at the graduate level.
- Directed Study (at the Graduate Level) Policy
- Disability Accommodation Appeals Policy
- E-Mail and Network Policy
This policy informs the University community of the email and network rules and regulations.
- Earning a Second Master’s Degree Policy
- Grade Appeals Policy
Students have certain rights to appeal grades as explained by this policy.
- Grade Point Average (GPA) at the Graduate Level Policy
- Grading System at the Graduate Level Policy
- Graduate Academic Clemency Policy
- Graduate Admissions Categories Policy
An explanation of the three admission categories at the graduate level.
- Graduate Continuous Enrollment Policy
- Graduate Full-time Status for Enrollment Verification Purposes Policy
- Graduate Thesis or Project Continuance Policy
- Guide for Review of Research Involving Human Participants Policy
- Independent Study (at the Graduate Level) Policy
- Leave of Absence at the Graduate Level Policy
An explanation of leaves of absence at the graduate level, including how to apply for such a leave.
- Mandatory Health Insurance for Domestic Students Policy
All enrolled students are required to have health insurance.
- Mandatory Leave with Conditions for Return Policy
- Minimum Number of Graduate Credits After Readmission or Program Change Policy
- Move-The-Box Policy
- Music, Video, Software and Games: Your Obligations and Rights Policy
- Newly Accepted Graduate Student Enrollment Requirement Policy
- Parking Permit Registration, Enforcement, and Visitor Regulations Policy
- Permanent Address Required Policy
- Plan of Study and Advisement Key Number (Graduate Level) Policy
- Posting Policy
Rules for posting posters, banners and signs on University property.
- Pregnant and Parenting Student Policy
This policy outlines pregnant and parenting students’ rights.
- Procedures for Accessing Services for Students with Disabilities Policy
- Professional Education Unit Assessment Data Collection, Storage, Access, and Use Policy
- Quality Points for Letter Grades at the Graduate Level Policy
An explanation of the relationship of grades to quality points at the graduate level.
- Re-Admission at the Graduate Level Policy
- Registration for Credit Overload at the Graduate Level Policy
- Repeating Courses at the Graduate Level Policy
- Reporting Absences, Verification of Class Rosters, and Unregistered Students Policy
Section 210.12
- Residency Requirement at the Graduate Level Policy
A statement of the official University graduate policy on institutional residency.
- Retention of IT Privileges Policy
IT privileges generally expire when an individual separates from the University.
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial AID - Graduate Level Policy
- Satisfactory Grades (at the Graduate Level) Policy
- Semester Index Policy
Section 240.02
- State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
- Student Employment Supervisor’ Manual Policy
- …
- Student Right-to-Know Policy
- Student-Athlete Sexual and Other Violence Annual Attestation Policy
- SUNY Policy Overview: Maintenance of Public Order, Use of Campus Facilities & Campus Procedures Policy
- Time Limit for Completion of Graduate Degree Policy
An explanation of the time limits for graduate degree completion.
- Tobacco-free, Smoke-free & Vape-free Campus Policy
- Transfer Credits at the Graduate Level Policy
- Undergraduates Taking Graduate Courses Policy
- Use of Electronic Devices in the Classroom Policy
- Withdrawal From a Graduate Program or From Non-degree Status Policy
An explanation of the process for withdrawing from a graduate program.
- Academic Dishonesty Policy
-
Student Accounts
- Affirming Enrollment / Accepting Financial Responsibility Policy
As per the guidance from the New York State Office of the Attorney General, all SUNY schools are advised to require students to affirm enrollment and accept financial responsibility.
Each sem…
- Assessment of Campus-Based Fees Policy
- Billing Statements (Billing, Refunds, Collection, Write-Offs) Policy for Tuition, Fees, Other Charges
SUNY Brockport will generate electronic billing notification to students with an outstanding balance of $5 or more.
- Collection of Delinquent Accounts - External Agency and Attorney General Policy
- Federal Title IV Authorization (Federal Aid Funds) Policy
Students must provide authorization in order to use federal Title IV aid to pay for miscellaneous account charges.
- Health Insurance Coverage for International Exchange, Research and Study Programs Policy
- Late Fees (Fees, Rentals and Other Charges) Policy
This policy covers the penalty assessed when payments are not made by the published deadline.
- Miscellaneous Student Fees (Fees, Rentals, and Other Charges) Policy
Fees, rentals and other charges.
- Payment Deadline (Billing, Refunds, Collection, Write-Offs Policy for Tuition, Fees, Other Charges) Policy
SUNY-mandated payment deadline information.
- Payments (Including Web Payment and Installment Plan) Policy
Student payment options.
- Permanent Address Required Policy
- Refund Policy
This policy explains the refund schedule and process, the percentage of refund allowed each week and a link to the Office of Student Accounts for further details.
- Residency, Establishment of for Tuition Purposes Policy
Residency eligibility for New York State tuition rates.
- Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial Aid - Undergraduate Level Policy
- State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
- Title IV (Withdrawal) Refunds / Impact on Student Account Policy
Financial implications of reduced Title IV awards caused by student withdrawal from course(s).
- Tuition Overpayment Refunds Policy
Information regarding refunding student account overpayment(s) and the direct deposit option.
- Tuition Schedule Policy
- Affirming Enrollment / Accepting Financial Responsibility Policy
Student
This category covers a broad range of policies which are applicable to those with the status of student.
-
General
- Affirmative Action Compliance Statement
- Credit Card and Third-Party Solicitation Policy
Campus vending policy specifically related to credit cards and third-party contracts.
- Drug-Free Schools and Communities Act Policy
- Equity in Athletics Disclosure Act Policy
This act requires co-educational institutions of post-secondary education that participate in a Title IV federal student financial assistance program and have an intercollegiate athletic program to…
- HIV and AIDS Confidentiality Policy
This policy informs The University community of the HIV and AIDS confidentiality and privacy regulations and expresses compliance with the New York State Public Health Law, Article 27-F.
- OSHA Blood-borne Pathogens Standard Policy
This policy addresses the University’s compliance with occupational safety and health standards promulgated under the OSHA Act of 1970, SEC.5.Duties.
- Radiation Safety and Hazardous Materials Policy
Radiation Safety
The University is in compliance with state and federal laws and regulations concerning the use of radio-chemicals, radio-isotopes, and radiation-producing equipment or utilizin
…
- Title IX Grievance Policy
Grievance Policy for Addressing Formal Complaints of Sexual Harassment Under the Title IX Regulations.
- Tobacco-free, Smoke-free & Vape-free Campus Policy
- University Bookstore Policy
The University Bookstore services are contracted with Barnes and Noble through BASC. The University Bookstore is SUNY Brockport’s exclusive retail buyer and seller of all required, recommended, or suggested course materials and supplies.
- Unmanned Aircraft System (UAS) Policy
To establish the SUNY Brockport oversight requirements for UASs, commonly known as drones, and includes Small Unmanned Aircraft Systems (SUASs) and Model Aircraft.
- Use, Long-Term and Short-Term Removal of University Equipment Policy
University property is purchased exclusively for use by University employees, at their job-site, in the performance of their job-related responsibilities.
Department chairs and unit heads have …
- Affirmative Action Compliance Statement
Other
This category covers policies that do not qualify for inclusion in the aforementioned categories. |
support | policies | https://www2.brockport.edu/support/policies/committee/ | Committee Charge
The policy infrastructure of a university is integral to sound business practices, effective institutional decision-making, management of risk, and accountability to the public trust. The Policy Management Steering Committee was established April 22, 2016 and meets bi-monthly to oversee university-wide administrative policy development and maintenance at SUNY Brockport.
The Policy Management Steering Committee is responsible for administering the University Administrative Policy Development and Life Cycle Process, including:
- Coordinating the development and review of University Administrative Policies
- Facilitating communication between Academic and Administrative policy stakeholders during policy review
- Addressing questions of policy categorization: Administrative or Academic
- Determining whether changes to current Administrative policies are substantive or editorial
- Ensuring there is an effective and appropriate communication plan and training in place to make the affected campus constituents aware of policy changes
- Ongoing review of the Campus Administrative Policy Development and Life Cycle Process
COMMITTEE MEMBER SELECTION PROCESS:
The Policy Management Steering Committee is comprised of members solicited from the following divisional areas across campus who have broad knowledge and understanding of divisional policy requirements relevant to their areas of responsibility, including shared governance representation from Brockport University Senate and student(s) referred by Brockport Student Government (BSG):
- Academic Affairs
- Administration and Finance
- Advancement and Communications
- Brockport Student Government (BSG)
- Brockport University Senate (BUS) - Faculty & Professional Staff Policies Committee and Student Policies Committee
- Enrollment Management
- Finance and Management
- Human Resources
- President’s Council on Diversity and Inclusion (PCDI)
- Student Affairs |
support | policies | https://www2.brockport.edu/support/policies/ethics/ | Compliance Officers
Clery Act Compliance: Daniel Vasile, Chief of Police, UP
University Ethics Officer: Tammy Gouger, Assistant Director of HR/Affirmative Action Officer
University Ethics Officer: Becky Gagne, Associate Director of HR
Internal Control and Risk Management Officer: Jackie Clark, VP for Administration & Finance
Title IX and University Compliance Officer: Denine Carr
Compliance Reports
Biennial Review of High-Risk Drinking and Substance Abuse Prevention Report
Campus Safety Report (Clery Act)
Fire Safety Report
Personal Safety Committee Report
SUNY Ethics Hotline
Individuals who want to report suspected fraud or irregularities directly to SUNY System Administration may utilize the fraud hotline maintained by the Office of the University Auditor.
These individuals may report in the following ways:
Email
Fax: (518) 320-1564
Voice mail: (518) 320-1539
Mail: University Auditor, State University Plaza, Albany, NY 12246
SUNY Whistleblower Policy
SUNY Policy on Fraud and Irregularities.
SUNY RF Ethics Hotline
Phone: (800) 670-7225
Mail: P.O Box 9, Albany, NY 12201-0009
SUNY RF Fraud and Whistleblower Policy
New York’s Joint Commission on Public Ethics
Report a Tip or call (800) 873-8442.
File a Complaint. |
support | policies | https://www2.brockport.edu/support/policies/graduate-policies/ | Academic Dishonesty Policy
It is important for students to understand that the University faculty and staff value student honesty and integrity as explained in this policy.
Academic Dismissal From A Graduate Program Policy
An explanation of the dismissal process for graduate students.
Academic Standing / Academic Probation Policy
Matriculated graduate students who have completed at least nine graduate credits at Brockport and whose cumulative Brockport graduate GPA falls below 3.0 are placed on Academic Probation I.
Stu…
Accelerated Pathway / Combined Degree Credit Limit Policy
This policy addresses the number of credits of graduate level coursework that students enrolled in Accelerated Pathways or Combined Degree programs may complete, while a matriculated undergraduate …
Advising Student Organizations and Tutoring Policy
Section 210.15-16
Archiving Master’s Thesis and Capstone Projects Policy
An explanation of where to submit graduate theses and capstone projects for public availability and archival access.
Code of Student Conduct
Credit for Courses that Include Both Graduate Students and Undergraduate Students Policy
Policy dealing with “swing” course credits.
Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.
Credits Required for Graduation at the Graduate Level Policy
An explanation of the number and level of graduate credits required for the awarding of a master’s degree.
Dematriculation at the Graduate Level Policy
An explanation of the grounds for de-matriculation at the graduate level.
Directed Study (at the Graduate Level) Policy
An explanation of directed study courses at the graduate level, including how many may be carried each semester.
Disability Accommodation Appeals Policy
Students as well as faculty have the right to protest the decisions of the Section 504 Coordinator in regard to academic accommodations using established appeal procedures.
E-Mail and Network Policy
This policy informs the University community of the email and network rules and regulations.
Earning a Second Master’s Degree Policy
An explanation of whether students can complete a second graduate degree at the University, including whether credits can be applied across both degrees.
Grade Appeals Policy
Students have certain rights to appeal grades as explained by this policy.
Grade Point Average (GPA) at the Graduate Level Policy
An explanation of how and when the GPA is calculated at the graduate level, including what GPA is required for graduation.
Grading System at the Graduate Level Policy
An explanation of which course grades do and do not result in the awarding of credit at the graduate level.
Graduate Academic Clemency Policy
An explanation of the criteria for academic clemency – an appeal to have up to 9 graduate credits stricken from the graduate cumulative GPA.
Graduate Admissions Categories Policy
An explanation of the three admission categories at the graduate level.
Graduate Continuous Enrollment Policy
An explanation of the minimum number of courses that must be completed each year for a graduate student to maintain matriculated status, including the consequences of noncompliance.
Graduate Full-time Status for Enrollment Verification Purposes Policy
The University’s definition of graduate student full-time status for enrollment verification purposes.
Graduate Thesis or Project Continuance Policy
An explanation of registration for thesis/project continuance credits, including when such registration is required and how the credits earned affect both degree requirements and GPA.
Guide for Review of Research Involving Human Participants Policy
The purpose of these guidelines is to assist researchers planning to conduct research involving human participants to submit your proposal for review to the Institutional Review Board (IRB). This i…
Independent Study (at the Graduate Level) Policy
An explanation of the requirements for and limits on enrolling for independent study courses at the graduate level.
Leave of Absence at the Graduate Level Policy
An explanation of leaves of absence at the graduate level, including how to apply for such a leave.
Mandatory Health Insurance for Domestic Students Policy
All enrolled students are required to have health insurance.
Mandatory Leave with Conditions for Return Policy
This policy serves as a guide for safety intervention with students who have demonstrated behaviors that pose a substantial risk of harm to individuals within the University community, and/or whose…
Minimum Number of Graduate Credits After Readmission or Program Change Policy
Delineation of the minimum number of graduate credits that must be completed after readmission to a graduate program or program change.
Move-The-Box Policy
The SUNY system now requires SUNY institutions of higher learning to make admissions decisions in the absence of felony knowledge, and charged the campuses to create policies that would collect fel…
Music, Video, Software and Games: Your Obligations and Rights Policy
With the entire world available on-line, it is sometimes difficult to know what is OK to do. While it might seem the most natural thing in the world to download a song and copy it to CD for a frien…
Newly Accepted Graduate Student Enrollment Requirement Policy
An explanation of the requirement for newly accepted students to register in their first semester of matriculation.
Parking Permit Registration, Enforcement, and Visitor Regulations Policy
The Operating Policy and Procedures of Parking and Transportation Services include parking permits and vehicle registration, visitor/guest parking, parking citations, parking enforcement times, m…
Permanent Address Required Policy
Students are required to maintain an active permanent address on file with the University at all times.
Plan of Study and Advisement Key Number (Graduate Level) Policy
An explanation of the process for and time limit to determine the Plan of Study and obtaining an advisement key number.
Posting Policy
Rules for posting posters, banners and signs on University property.
Pregnant and Parenting Student Policy
This policy outlines pregnant and parenting students’ rights.
Procedures for Accessing Services for Students with Disabilities Policy
This policy informs students on rules and regulations for accessing services for students with disabilities.
Professional Education Unit Assessment Data Collection, Storage, Access, and Use Policy
Appropriate procedures to assure confidentiality must be used for the collection, storage, access, and use of Professional Education Unit (PEU) data for candidates and programs.
Quality Points for Letter Grades at the Graduate Level Policy
An explanation of the relationship of grades to quality points at the graduate level.
Re-Admission at the Graduate Level Policy
An explanation of the consequences of academic dismissal, including the required interval between dismissal and reapplication, consideration of previously earned credits, and limit on the number of…
Registration for Credit Overload at the Graduate Level Policy
An explanation of the credit cap at the graduate level and the approvals necessary to exceed this cap.
Repeating Courses at the Graduate Level Policy
An explanation of which courses may be repeated at the graduate level and how the repeated course grades are reflected in the GPA and on the transcript.
Reporting Absences, Verification of Class Rosters, and Unregistered Students Policy
Section 210.12
Residency Requirement at the Graduate Level Policy
A statement of the official University graduate policy on institutional residency.
Retention of IT Privileges Policy
IT privileges generally expire when an individual separates from the University.
Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial AID - Graduate Level Policy
Students are advised that continued eligibility for federal financial aid awards requires that students maintain compliance with Federal Satisfactory Academic Progress Standards. Federal Satisfac…
Satisfactory Grades (at the Graduate Level) Policy
An explanation of Satisfactory/Unsatisfactory (S/U) grading at the graduate level, including limits on S/U credits and their relationship to GPA.
Semester Index Policy
Section 240.02
State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
This policy explains the New York State academic requirements to maintain eligibility for state financial aid programs.
Student Employment Supervisor’ Manual Policy
The Supervisors’ Manual is a Web-only publication that is made available to supervisors to assist them in the management of student employees. It includes policies and/or procedures drawn from:
- …
Student Right-to-Know Policy
The Student Right-to-Know Act requires the University to disclose certain information including crime statistics, institutional graduation rates and student privacy guidelines to all enrolled and p…
Student-Athlete Sexual and Other Violence Annual Attestation Policy
As a member of the NCAA, SUNY Brockport is committed to developing and promoting a culture on campus that is free from violence - one that values, respects, and defends the dignity of all people and upholds the inherent value of every individual.
SUNY Policy Overview: Maintenance of Public Order, Use of Campus Facilities & Campus Procedures Policy
SUNY Brockport recognizes that we are a microcosm of the broader world, in which there are many differing experiences, perspectives, and understandings.
Time Limit for Completion of Graduate Degree Policy
An explanation of the time limits for graduate degree completion.
Tobacco-free, Smoke-free & Vape-free Campus Policy
SUNY Brockport is committed to providing a tobacco-free environment including prohibiting the use of all forms of tobacco and vaping products on campus.
Transfer Credits at the Graduate Level Policy
An explanation of requirements for transferring credits at the graduate level, and applying credits taken in non-matriculated status to degree requirements.
Undergraduates Taking Graduate Courses Policy
Eligibility criteria for Brockport undergraduate students who wish to enroll in graduate courses; potential degree requirements fulfilled by those courses.
Use of Electronic Devices in the Classroom Policy
The University is committed to educationally sound uses of technology in the classroom and preventing technology from becoming disruptive to the learning environment.
Withdrawal From a Graduate Program or From Non-degree Status Policy
An explanation of the process for withdrawing from a graduate program. |
support | policies | https://www2.brockport.edu/support/policies/graduate-policies/index.php | Academic Dishonesty Policy
Academic Dismissal From A Graduate Program Policy
An explanation of the dismissal process for graduate students.
Academic Standing / Academic Probation Policy
Stu…
Accelerated Pathway / Combined Degree Credit Limit Policy
Advising Student Organizations and Tutoring Policy
Section 210.15-16
Archiving Master’s Thesis and Capstone Projects Policy
Code of Student Conduct
Credit for Courses that Include Both Graduate Students and Undergraduate Students Policy
Policy dealing with “swing” course credits.
Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.
Credits Required for Graduation at the Graduate Level Policy
Dematriculation at the Graduate Level Policy
An explanation of the grounds for de-matriculation at the graduate level.
Directed Study (at the Graduate Level) Policy
Disability Accommodation Appeals Policy
E-Mail and Network Policy
This policy informs the University community of the email and network rules and regulations.
Earning a Second Master’s Degree Policy
Grade Appeals Policy
Students have certain rights to appeal grades as explained by this policy.
Grade Point Average (GPA) at the Graduate Level Policy
Grading System at the Graduate Level Policy
Graduate Academic Clemency Policy
Graduate Admissions Categories Policy
An explanation of the three admission categories at the graduate level.
Graduate Continuous Enrollment Policy
Graduate Full-time Status for Enrollment Verification Purposes Policy
Graduate Thesis or Project Continuance Policy
Guide for Review of Research Involving Human Participants Policy
Independent Study (at the Graduate Level) Policy
Leave of Absence at the Graduate Level Policy
An explanation of leaves of absence at the graduate level, including how to apply for such a leave.
Mandatory Health Insurance for Domestic Students Policy
All enrolled students are required to have health insurance.
Mandatory Leave with Conditions for Return Policy
Minimum Number of Graduate Credits After Readmission or Program Change Policy
Move-The-Box Policy
Music, Video, Software and Games: Your Obligations and Rights Policy
Newly Accepted Graduate Student Enrollment Requirement Policy
Parking Permit Registration, Enforcement, and Visitor Regulations Policy
Permanent Address Required Policy
Plan of Study and Advisement Key Number (Graduate Level) Policy
Posting Policy
Rules for posting posters, banners and signs on University property.
Pregnant and Parenting Student Policy
This policy outlines pregnant and parenting students’ rights.
Procedures for Accessing Services for Students with Disabilities Policy
Professional Education Unit Assessment Data Collection, Storage, Access, and Use Policy
Quality Points for Letter Grades at the Graduate Level Policy
An explanation of the relationship of grades to quality points at the graduate level.
Re-Admission at the Graduate Level Policy
Registration for Credit Overload at the Graduate Level Policy
Repeating Courses at the Graduate Level Policy
Reporting Absences, Verification of Class Rosters, and Unregistered Students Policy
Section 210.12
Residency Requirement at the Graduate Level Policy
A statement of the official University graduate policy on institutional residency.
Retention of IT Privileges Policy
IT privileges generally expire when an individual separates from the University.
Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial AID - Graduate Level Policy
Satisfactory Grades (at the Graduate Level) Policy
Semester Index Policy
Section 240.02
State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate Policy
Student Employment Supervisor’ Manual Policy
- …
Student Right-to-Know Policy
Student-Athlete Sexual and Other Violence Annual Attestation Policy
SUNY Policy Overview: Maintenance of Public Order, Use of Campus Facilities & Campus Procedures Policy
Time Limit for Completion of Graduate Degree Policy
An explanation of the time limits for graduate degree completion.
Tobacco-free, Smoke-free & Vape-free Campus Policy
Transfer Credits at the Graduate Level Policy
Undergraduates Taking Graduate Courses Policy
Use of Electronic Devices in the Classroom Policy
Withdrawal From a Graduate Program or From Non-degree Status Policy
An explanation of the process for withdrawing from a graduate program. |
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support | policies | https://www2.brockport.edu/support/policies/resources/ | Use the resources on this page to assist in the development, revision, and management of administrative policies. Please refer to the Campus Administrative Policy Development & Lifecycle Process Policy for more information.
Start with the Policy on Policies:
Campus Administrative Policy Development & Lifecycle Process Policy
Submit Inquiry Form View and Comment on Policies Under Review
-
Policy Process Matrix
Detailed information on administrative policy phases and stakeholdersView Matrix (PDF)
-
Roles & Responsibilities
Who are the stakeholders? What actions do they need to take?View Roles & Responsibilities (PDF)
-
Policy Process Flow
Policy flow from start to finish
-
Policy Templates
New/Revised Policy Proposal Form
Policy Withdrawal Request Form |
support | policies | https://www2.brockport.edu/support/policies/review/ | The 30-day stakeholder review is waived when a policy is being revised with minor changes (as determined by the Policy Steering Committee), or when exigent circumstances require immediate processing and implementation of a policy / revised policy for the good of the campus.
Please provide any feedback on the above policy (or policies) while in 30-day review by clicking the Feedback Form (Machform) button below. Thank you! |
support | policies | https://www2.brockport.edu/support/policies/simplified_list/ | The Policy Coordinator oversees the progress of each policy, once received from the Responsible Cabinet Member in step 5.
- Precipitating factor: A need arises for a new or revised policy
- Originator (interested party) requests sponsorship from Responsible Cabinet Member
- Responsible Cabinet Member agrees to sponsor policy
- Originator drafts/revises policy in Policy Template, with input from stakeholders, and submits to Responsible Cabinet Member for review
- Responsible Cabinet Member reviews policy and submits to Policy Coordinator
- Policy Coordinator shares policy with Policy Management Steering Committee’s College Senate Representative, who presents it to College Senate Executive Committee in advance of Policy Management Steering Committee Meeting, for comment
- Policy Management Steering Committee reviews policy
- SUNY Legal reviews policy (if needed)
- President’s Cabinet reviews policy
- Policy Coordinator shares policy with Policy Management Steering Committee’s College Senate Representative, who presents it as a proposal to College Senate at the start of the 30-Day Campus Review posting which must not be near the end of a semester or over summer
- 30-Day Campus Review and Feedback (includes Brockport Student Government, College Senate, and Unions)
- President approves policy
- Policy is published and implemented |
support | policies | https://www2.brockport.edu/support/policies/student/ | All students enrolled at SUNY Brockport are expected to adhere to University policies and procedures, including the Code of Student Conduct. Students receive an annual notification email at the start of each semester. Review the links below or use the search tool to review policies and learn more about your rights and responsibilities. Student policies are updated regularly; refer to this web page for the most recent version.
For questions regarding Student Policies, please contact the Office of the Vice President for Enrollment Management and Student Affairs at (585) 395-2137.
Academic departments may have policies for students enrolled in a program that are not included on this Web page. To review these policies, please visit the appropriate undergraduate or graduate program page or call the department.
Cannabis & SUNY Brockport
Know the facts.
HEA Student Consumer Information - Student Right to Know Act
The Student Right-to-Know Act is a federal law that requires institutions that receive Title IV HEA student financial aid to collect, report and/or disclose graduation rates for full-time, first-time, and degree-seeking undergraduate students.
Campus Safety Report (Clery Act)
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose three years of crime statistics that occur on and around their campuses. This information is published in the annual Campus Safety Report.
HEOA Fire Safety Report
The Higher Education Opportunity Act (HEOA) expanded the Higher Education Act of 1965. In compliance with appropriate provisions of federal law, institutions maintaining on-campus student housing facilities must collect fire statistics, publish an annual Fire Safety Report, and keep a Fire Log.
Drug Free Schools and Communities Act
The Drug Free Schools and Communities Act Amendments of 1989 requires institutions who participate in federal student aid programs to provide information to its students, faculty, and staff concerning alcohol and drug prevention services, programs and policies and publication of the Biennial Review of High-Risk Drinking and Substance Abuse Prevention. In addition, this policy informs students of the implications for eligibility of financial aid when students are convicted of possession or sale of illegal drugs.
Statement of Non-Discrimination
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
Family Educational Rights and Privacy Act (FERPA)
FERPA protects the privacy of student education records, giving students the right to review their education records, seek to amend inaccurate information, and provide consent for the disclosure of their records.
Equity in Athletics Disclosure Act
Coeducational institutions of higher education that participate in a federal student aid program and have an intercollegiate athletics program are required to publish an annual Equity in Athletics report, containing participation rates, financial support, and other information on its men’s and women’s intercollegiate athletic programs. This report may be obtained from Brockport Athletics and also is available at Equity in Athletics Data Analysis. |
support | policies | https://www2.brockport.edu/support/policies/student/code_of_conduct/ | Introduction
SUNY Brockport is committed to fostering a safe and healthy campus environment conducive to education, study, work, and personal development. In order to establish and maintain this desired environment, the university has adopted the Code of Student Conduct by which all students and student organizations are expected to abide at all times.
The Code of Student Conduct states the behavioral expectations and standards of conduct for all students. Students are accountable for their behavior. The rules pertain to the actions of students, either on or off the campus grounds. When a nexus between a student’s behavior and the University exists and the University is aware of the behavior, a student may be subject to University disciplinary action. The student conduct officer shall use discretion regarding whether the Code of Student Conduct shall be applied to conduct occurring off campus.
Student groups and organizations may also be charged with violations of the Code of Student Conduct. A student group or organization and its officers may be held collectively and/or individually responsible when violations of this Code of Student Conduct occur.
The student conduct system procedures have been established to ensure due process and fundamental fairness to all individuals and organizations involved. The evidentiary standard that guides the student conduct system is preponderance of the evidence, which is required to determine if a student violated the Code of Student Conduct. The standard is met when the evidence brought forth through the conduct process proves the charges to be more likely true than not true.
This website provides an explanation of the process involved for responding to allegations of student misconduct, in addition to explaining what actions the College will take in dealing with violations of the Code. The Code of Student Conduct includes procedures for investigating and processing violations, organized by two distinct sets of procedures: Category I: General Student Conduct Case Policies & Procedures; and Category II: Sexual/Gender Based Discrimination and Interpersonal Violence Misconduct Policies & Procedures. Category II procedures are required by the Campus SaVE Act and New York State law, including Education Law Article 129-B. SUNY Brockport has a separate Title IX Grievance Policy, which will be utilized to address allegations of sexual harassment, as defined by the Final Rule under Title IX of the Education Amendments of 1972.
The student conduct officer may also determine that the Category II conduct procedures are appropriate for misconduct unrelated to Sexual/Gender Based Discrimination and Interpersonal Violence, based on the severity of the conduct, such as violations or incidents involving physical violence or hazing. If a student is charged with Category I and Category II violations, the University may proceed by using Category II conduct proceedings for all charges. |
support | policies | https://www2.brockport.edu/support/policies/student/code_of_conduct/sections_six_seven_eight/ | Section 6: Student Conduct System
-
Student Conduct Coordination: The director of student conduct oversees the student conduct system at SUNY Brockport. The director of student conduct, with support from the assistant director of student conduct, administers the conduct system. Responsibilities of the director of student conduct include, but are not limited, to:
- Administers the student conduct system.
- Publishes the Code of Student Conduct annually and recommends revisions that are subject to the approval of the vice president for student affairs or designee.
- Provides availability of the Code of Student Conduct to any party, upon verbal or written request to the student conduct office.
- Functions as a student conduct officer and trains and supervises other student conduct officers appointed by the vice president for student affairs or designee. The director of student conduct assigns student conduct cases among the student conduct officers for preliminary review and resolution.
- Monitors the process for receiving charges against individual students for violations of University regulations.
- Conducts an investigation (preliminary or full investigation) to determine if the charges have merit.
- Recruits and trains students, faculty, and staff conduct board members.
- Arranges conduct board hearings as required and presents student conduct cases at these hearings.
- Maintains the official student conduct records resulting from enforcement of the Code of Student Conduct.
-
Student Conduct Officers: Student conduct officers, including but not limited to, the director of student conduct, assistant director of student conduct, the student conduct coordinator(s), and residential life staff, are appointed by the vice president for student affairs or designee to adjudicate student conduct cases. The student conduct officer:
- Upon receipt of an incident report and/or complaint, schedules a preliminary review with each student who has been charged to explain the charge(s), the student’s rights, and potential sanctions. Students may choose to have the student conduct officer hear the case or may have the case referred to a conduct board, if applicable.
- Determines the sanction to be applied, when: 1) the student has admitted to charges in a preliminary review; or 2) is found responsible in an administrative hearing.
- Officially communicates all student conduct charges and decisions to each student so charged and communicates with any other University officials who have a legitimate interest in the disciplinary status of the student.
- Transmits student conduct files to the director or designee for filing when a case has been resolved.
- Administrative Hearing: An administrative hearing consists of a student conduct officer who is assigned to adjudicate the student conduct case.
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Conduct Board: A conduct board is a formal group comprised of trained faculty and staff appointed by the vice president or designee. The board is comprised of at least three members, including faculty and staff. board. The conduct board:
- Hears cases as scheduled by the student conduct officer.
- Hears statements and information/evidence related to the case in question.
- Seeks answers to all questions pertaining to statements and information/evidence presented.
- Determines whether the respondent is responsible for violating the charge(s), after a full discussion of the case in closed session.
- Recommends disciplinary action, if appropriate, to the student conduct officer.
Faculty, staff, etc. who serve as advisors, may at times, also serve as board members for other cases. A board member who acts as an advisor will not also preside on the board at the hearing.
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Appeals Chair and Panel
- In cases involving Category I General Student Misconduct, the vice president for student affairs or designee will hear appeals of student conduct cases and student organization conduct cases.
- In Category II Sexual/Gender Based Discrimination and Interpersonal Violence Misconduct cases, the vice president for student affairs or designee will i) serve as Appeal Chair; ii) appoint a panel, which may consist of no fewer than two persons; and iii) hear appeals of student conduct cases.
Section 7: Informal Resolution
Informal Resolution may be utilized when a case involves conflict among students, groups, or organizations. Student Conduct can also assist with providing informal resolution options for conflicts that do not rise to the level of violating the Code of Student Conduct. The student conduct officer will assess whether mediation or restorative conferencing would be an appropriate means for resolution. The director of student conduct or designee must approve the request.
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Restorative Conferencing. This is an alternative approach that promotes individual responsibility and community restoration. This process is designed to reach mutually beneficial solutions that foster repair, reconciliation, and the rebuilding of relationships. Restorative conferencing involves helping students to understand the harm they may have caused others, and facilitates the development of empathy for those harmed by the behavior.
This process is an option for students who are willing to take responsibility for harm they have created and be accountable for repairing that harm. It allows those who are harmed to explain how they have been impacted, and to develop solutions to address the harm. Restorative conferencing is facilitated by a neutral party.
Restorative conferencing may be included as an outcome to the student conduct process in cases where the respondent accepts responsibility for their actions and acknowledges the impact of their actions. A restorative conference will result in a voluntary and mutual agreement between the respondent and harmed parties who choose to participate in the process.
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Mediation*. When a case involves conflict between students, groups, or organizations, the parties may be assigned to mediation by the student conduct officer. Mediation is a confidential and nonjudgmental process whereby both parties to a dispute meet with a mediator (a neutral party), who will assist them in reaching a written agreement to resolve their conflict. Students are responsible for complying with the terms of the agreement. Violated agreements will not be remediated, but may necessitate further student conduct action.
*Note: Mediation may not be used in Category II, Sexual/Gender Based Discrimination, and Misconduct cases that involve sexual violence.
Section 8: Interim Measures/Loss of Privileges/Disciplinary Actions/Sanctions
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Interim Measures. The student conduct officer, Title IX coordinator 4 or vice president for student affairs or designee may impose interim measures, including interim suspension and loss of privileges, which may include residence hall relocation, no contact orders, and other reasonable measures, upon learning of a possible Code of Student Conduct violation. Loss of privilege interim measures may remain in place regardless of whether an investigation is conducted and regardless of outcome, if a hearing is held. Students have the right to challenge the terms of the interim measure(s) or request a modification, by submitting a letter and any supporting documents, to the vice president for student affairs or designee within three business days. A decision will be made within five business days of the request.
- Interim Suspension. An interim suspension may be implemented immediately and without prior notice, imposed by the President or designee: i) to ensure the safety and well-being of members of the University community or for the preservation of University property and/or ii) if the student poses a significant threat of disruption of or interference with the normal operations of the University. This is a temporary suspension, during which the student will be restricted from all or any portion of the University premises, including classes, access to the residence halls or other campus facilities, and/or all other University activities or privileges for which the student might otherwise be eligible, as determined to be appropriate by the President or designee. The student may request a review in writing to challenge the basis for such suspension. Absent such a request, these restrictions will remain in effect until the conclusion of i) an investigation and/or conduct board or administrative hearing; or ii) the criminal proceeding against the respondent, if applicable; at which time conditions for reinstatement to the University may be specified.
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Loss of Privileges. The student may be denied specific privileges for a designated period of time. The student conduct officer may designate any of the following loss of privileges to students against whom no conduct charges have been brought, if there is concern for the well-being of either the student(s), or the community, or to prevent disruption to the University community. Loss of privilege may include, but is not limited to:
- Facility Restriction. The student may be denied use of or may otherwise be restricted from specified campus facilities.
- Social Restriction. The student may be restricted from participation in University-sponsored activities for a specified period of time.
- Residence Hall relocation. The student may be relocated to a different residence hall or removed from residential life for a specified period of time.
- Guest Privilege Restriction. The student may be restricted from having guests on campus for a specified period of time.
- No Contact Order. This may include a directive that the parties refrain from having contact with one another, directly or through proxies, whether in person or via electronic means, and may be for a specified period of time.
Note: More than one stated interim measure may be imposed.
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Disciplinary Actions, and Sanctions. The following interim measures, disciplinary actions, and sanctions may be imposed by a student conduct officer or conduct board, upon a finding that a student or a student organization has violated the Code of Student Conduct and/or the On-Campus Housing License:
- Official Warning. This is an official acknowledgment that the student’s behavior violated a rule(s), and indicates more severe disciplinary sanctions may result if the student is found responsible for further violations.
- Vicinity Letter. When a student under the age of twenty-one (21) is found to be in the vicinity of alcohol, but not in possession of or consuming it, a Vicinity Letter may be issued. This sanction may only be given once as a warning, in response to this behavior, before additional consequences are taken.
- Revocation or Denial of Recognition. Group or organization misconduct may include revocation or denial of recognition (including all privileges) from SUNY Brockport.
- Conduct Probation. Conduct Probation may be issued for a period of one semester, two semesters, three semesters, or four semesters, and includes the probability of more severe disciplinary sanctions if the student is found responsible for violating the Code of Student Conduct or University policies during the probationary period. Any violation committed during the probationary period may result in a review of the student’s status at SUNY Brockport.5
- Conduct Suspension. This is the separation of the student from the University for a definite period of time. Conduct suspension may be issued for a period of one semester, two semesters, three semesters, or four semesters. Students who have been suspended are restricted from access to campus premises except by written permission from the vice president for student affairs or designee. Conditions for readmission may be specified. ”Suspension after a finding of responsibility for a code of conduct violation” with the period of suspension specified will appear on the student’s transcript. See Section 9, Category I, (8) (h) and Category II, Part G (C)(2)(r)) “Transcript Notation in Cases of Conduct Suspension or Conduct Dismissal,” regarding the process to appeal removal of the suspension notation.
- Conduct Dismissal. This is the permanent separation of the student from the University without opportunity to re-enroll in the future. Students who have been dismissed are restricted from access to campus premises except by written permission from the vice president for student affairs or designee. “Dismissal after a finding of responsibility for a code of conduct violation” will appear on the student’s transcript.
Note: Recommendations for interim suspension, conduct suspension and conduct dismissal are forwarded to the vice president for student affairs or designee.
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Discretionary Disciplinary Action/Sanctions: The student conduct system promotes an educational response in an effort to enhance student development. In cases involving student organizations, the student conduct officer may consult with campus offices or national groups that provide oversight to the student organization to determine sanctions that promote safety, education, and student development. In addition to or in lieu of disciplinary action/sanctions, the following conditions may apply:
- Restorative Conference/Mediation. This is an alternative approach that promotes individual responsibility and community restoration. This process is designed to reach mutually beneficial solutions that foster repair, reconciliation, and the rebuilding of relationships. This process involves helping students to understand the harm they may have caused others, and facilitates the development of empathy for those harmed by the behavior. This process is an option for students who are willing to take responsibility for harm they have created and be accountable for repairing that harm. It allows those who are harmed to explain how they have been impacted, and to develop solutions to address the harm.
- Developmental Experience. The student may be required to attend and/or participate in a workshop, group, program, and/or other related assignment. Students will be responsible for any associated costs.
- Required Mental Health and/or Behavioral Health Assessment. The student must complete a mental health and/or behavioral health assessment and follow through with all recommendations made as a result of the evaluation. By a specified date, the assessment may be done at the University’s Hazen Center for Integrated Care Counseling Center or at an accredited, community-based mental health facility. The student will be asked to sign a consent form allowing the University to verify attendance and participation.
- Restitution. The student may be required to compensate for loss, damage, defacement, theft, injury, or unauthorized use of property. This may take the form of monetary or material replacement and/or appropriate service.
- Community Service. The student may be assigned University community service, working in a campus department, or at a specified site within the local community. Failure to complete the assignment may result in a more severe sanction.
- Residence Hall Reassignment. The student is reassigned to another room and/or hall and may be restricted from their former residence.
- Removal from the Residence Halls. The student may be required to move out of their residence hall and be restricted from living on campus for a specified period of time.
Note: More than one stated disciplinary action/sanction may be imposed for any single conduct violation.
4The Title IX coordinator will only be involved in Category II cases.
5If a student is found “responsible” for non-consensual sexual intercourse, the University will impose either Conduct Suspension or Conduct Dismissal as a sanction. |
support | policies | https://www2.brockport.edu/support/policies/student/index.php | All students enrolled at SUNY Brockport are expected to adhere to University policies and procedures, including the Code of Student Conduct. Students receive an annual notification email at the start of each semester. Review the links below or use the search tool to review policies and learn more about your rights and responsibilities. Student policies are updated regularly; refer to this web page for the most recent version.
For questions regarding Student Policies, please contact the Office of the Vice President for Enrollment Management and Student Affairs at (585) 395-2137.
Academic departments may have policies for students enrolled in a program that are not included on this Web page. To review these policies, please visit the appropriate undergraduate or graduate program page or call the department.
Cannabis & SUNY Brockport
Know the facts.
HEA Student Consumer Information - Student Right to Know Act
The Student Right-to-Know Act is a federal law that requires institutions that receive Title IV HEA student financial aid to collect, report and/or disclose graduation rates for full-time, first-time, and degree-seeking undergraduate students.
Campus Safety Report (Clery Act)
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose three years of crime statistics that occur on and around their campuses. This information is published in the annual Campus Safety Report.
HEOA Fire Safety Report
The Higher Education Opportunity Act (HEOA) expanded the Higher Education Act of 1965. In compliance with appropriate provisions of federal law, institutions maintaining on-campus student housing facilities must collect fire statistics, publish an annual Fire Safety Report, and keep a Fire Log.
Drug Free Schools and Communities Act
The Drug Free Schools and Communities Act Amendments of 1989 requires institutions who participate in federal student aid programs to provide information to its students, faculty, and staff concerning alcohol and drug prevention services, programs and policies and publication of the Biennial Review of High-Risk Drinking and Substance Abuse Prevention. In addition, this policy informs students of the implications for eligibility of financial aid when students are convicted of possession or sale of illegal drugs.
Statement of Non-Discrimination
Family Educational Rights and Privacy Act (FERPA)
FERPA protects the privacy of student education records, giving students the right to review their education records, seek to amend inaccurate information, and provide consent for the disclosure of their records.
Equity in Athletics Disclosure Act
Coeducational institutions of higher education that participate in a federal student aid program and have an intercollegiate athletics program are required to publish an annual Equity in Athletics report, containing participation rates, financial support, and other information on its men’s and women’s intercollegiate athletic programs. This report may be obtained from Brockport Athletics and also is available at Equity in Athletics Data Analysis. |
support | policies | https://www2.brockport.edu/support/policies/student/substance_abuse_report/ | Biennial Report Introduction
H.R.3614 Drug-Free Schools and Communities Act Amendments of 1989; Part 86, the Drug-Free Schools and Campuses Regulations, requires that, as a condition of receiving funds or any other form of financial assistance under any federal program, an Institution of Higher Education (IHE) must certify that it has adopted and implemented a program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees.
In order to certify its compliance with the regulations, an IHE must adopt and implement a drug prevention program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by all students and employees both on school premises and as part of any of its activities. Creating a program that complies with the regulations requires an IHE to do the following:
- Prepare a written policy on alcohol and other drugs.
- Develop a sound method for distribution of the policy to every student and IHE staff member each year.
- Prepare a biennial review report on the effectiveness of its alcohol and other drug (AOD) programs and the consistency of policy enforcement.
- Maintain its biennial review report on file, so that, if requested to do so by the U.S. Department of Education, the campus can submit it.
Procedures for Distributing Annual AOD Notification to Students and Employees Section:
STUDENT NOTIFICATION:
Annual Student Notification of students, including new students (full-time and part-time), returning students and student employees and all students registered to attend SUNY Brockport is fulfilled by a mass email to all students at the beginning of each semester of the DFSCA policy and the Code of Student Conduct. This student email contains the following information:
Please note: Cannabis use or possession of cannabis, medical cannabis, cannabis concentrates (edibles or THC oils) or cannabis paraphernalia in any form is prohibited anywhere on SUNY Brockport property. For more information refer to the Cannabis & SUNY Brockport webpage.
Drug-free Schools and Community Act (DFSCA) Policy is available on the University-wide Policies web page and provides all students with the DFSCA annual notification of the following:
- Standards of conduct prohibiting the unlawful possession, use or distribution of illicit drugs and alcohol, and the disciplinary sanctions the University may impose for violations of laws and standards of conduct either on or off campus, are contained in the Code of Student Conduct.
- The health risks associated with the use of illicit drugs and alcohol abuse can be obtained by visiting Hazen Center for Integrated Care which includes the Health Center, Counseling Center, and Prevention and Outreach Services.
- For personal health information about the effects of alcohol use and abuse on the body, refer to the webpage on College Drinking Prevention - Alcohol and You. For a comprehensive list of health and social consequences of alcohol misuse among college students, refer to the webpage on College Drinking Prevention - Consequences.
- The legal sanctions imposed by local, state and federal laws for the illegal possession and/or distribution of illicit drugs or alcohol can be found on the New York State Law website, refer to NYS Penal Law Section 220.00 – 221.55 and in the University’s Campus Safety Report (Clery Act report).
- For information on illicit drug use and abuse, refer to the National Institute on Drug Abuse website.
- To learn about AOD screening and counseling at Hazen Center for Integrated Care, Counseling Center, stop in to Hazen Hall or call (585) 395-2414 for an appointment.
- The Biennial Review Report is available on the University-wide Policies webpage and at the Office of the Vice President for Enrollment Management and Student Affairs, 7th floor of Allen Administration Building. This report contains a comprehensive analysis of the University’s alcohol and drug prevention program, including information on policy and enforcement.
Hazen Center for Integrated Care, which includes the Health Center, Counseling Center, and Health Promotion (HPPE) is responsible for educating students on the use/misuse of alcohol and other drugs (AOD) and harm reduction strategies to reduce negative consequences. Hazen Health Center and Counseling Center screen students for AOD use and subsequent consequences related to use/misuse and provides ongoing education and prevention programs. Information and resources specific to Brockport students can be found at the Counseling Center webpage. Further information about substance use and abuse can be found at the U.S. Department of Health and Human Services webpage.
EMPLOYEE NOTIFICATION:
To fulfill the annual employee notification, Human Resources sends a mass email at the beginning of the academic year to all employees which includes the Drug and Alcohol Use in the Workplace Policy and the DFSCA policy.
EMPLOYEE AOD POLICY: EDUCATION AND RESPONSE
The Human Resources department enforces the workplace drug and alcohol policy and works closely with supervisors, campus leaders, unions and bargaining units to address violations of the workplace policy. The University provides support for employees through the Employee Assistance Program (EAP), which is available for any employee that may be experiencing alcohol and/or substance use issues. More information on the EAP can be found at the EAP Webpage.
STUDENTS AOD POLICY, EDUCATION, RESPONSE AND SUPPORT SECTION:
Education for New Students:
SUNY Brockport is dedicated to establishing, implementing, and sustaining programs that are effective in preventing high-risk drinking and substance abuse.
Mandatory Online Education for New Students and New Student Athletes:
All new students (first-year and transfers), including new student athletes are required to complete two online education modules on the Vector Solutions platform.
The overall purpose of this mandate is to provide students with the knowledge to make informed decisions concerning relationships, consent for sexual activity, alcohol and other drug use, university policies on alcohol and drugs, sexual misconduct and gender-based misconduct and how to report an incident of sexual assault, dating violence or stalking to the university. Students are also provided Brockport-specific resources for seeking help with alcohol and/or other drug use concerns.
For all new students this involves completing two modules, Alcohol EDU and Sexual Assault Prevention for Undergraduate Students prior to arrival on campus or the first day of classes. For new student athletes, there is an additional Sexual Assault Prevention module for Student Athletes. For student employees, the Sexual Assault Prevention Ongoing, an abbreviated module is required on an annual basis. Each module takes students approximately 1.5 to 2 hours to complete and maintains students’ interest with videos, realistic scenarios, and game-like activities that test knowledge on college health and social issues. Vector Solutions expanded the library of modules to include a module for adult students and an AlcoholEDU module for alcohol sanctions.
AlcoholEDU module content includes:
- Blood Alcohol Content (BAC) information and self-assessment exercises.
- Gender-based implications for women and alcohol metabolism.
- How to detect alcohol poisoning and what to do
- Drinking and university culture provides an overview of social norms and dispels myths and assumptions that all students engage in binge drinking.
- Statistics on sexual assault, alcohol and consent.
- Overview of the different types of drugs (cannabis, prescription drugs, psychedelics, heroin, etc.)
- Facts about the drugs (interactive section with knowledge based questions)
- Effects of drugs on the body
- Bystander intervention and how to help a friend.
The AlcoholEDU module effectiveness is reviewed on an annual basis utilizing the AlcoholEDU Impact Report and analyzing the AlcoholEDU pre and post survey results. SUNY Brockport reports an 81% compliance rate with completion of Alcohol EDU Part I and Part II. Part I is the educational module which nearly 95% of students completed and Part II is the post survey that some students did not complete.
For the academic year 2022-2023, the following data demonstrates the effectiveness of requiring new students to complete the AlcoholEDU module:
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Knowledge Gained: Pre and Post test scores demonstrate significant knowledge gain by students:
- Pretest score of 52% to Posttest score of 82% in alcohol knowledge;
- Pretest score of 61% to Posttest score of 88% in knowledge of physiological effects:
- Pretest score of 67% to Posttest score of 75% in knowledge of risk reduction;
- Pretest score of 65% to Posttest score of 86% in understanding the influence of alcohol; and
- Pretest score of 65% to Posttest score of 80% in factors influencing drinking behaviors.
- 98% of students reported the module prepared them to make responsible decisions about drinking;
- 99% of students reported the module prepared them to help someone who may have alcohol poisoning;
- 98% of students reported the module prepared them to prevent an alcohol overdose;
- 93% of students reported the module changed their perceptions of others’ drinking behavior;
- 93% of students reported the module prepared them to support someone’s decision not to drink or use drugs;
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68 to 86% of students responded that their drinking-related behavior will change and the majority reported that they will utilize harm reduction strategies within the next 30 days including:
- 86% of students reported they will alternate non-alcoholic beverages with alcoholic drinks;
- 69% of students reported they will reduce drinking frequency;
- 68% of students reported they will reduce the number of drinks each time they drink;
- 83% of students reported they will set a limit on how many drinks they will have; and
- 76% of students reported they will pace their drinks.
EDUCATIONAL RESPONSE TO STUDENT VIOLATIONS OF THE CODE OF STUDENT CONDUCT:
The following provides an overview of AOD Workshops for Violations of the Code of Student Conduct.
Alcohol and Other Drug Policies are contained in the Code of Student Conduct .
HPPE and the Student Conduct office work collaboratively with students that have been found responsible for alcohol and other drug violations. Utilizing harm reduction models, education, and best practices, a tiered system is followed in order to intervene with students using/abusing alcohol and other drugs. The sanction process is outlined as follows:
ALCOHOL EDUCATION WORKSHOP
This protocol is intended as a guideline for conduct decisions regarding the minimum sanctions and interventions which shall be imposed for student alcohol and cannabis violations. Sanctions may accelerate based on the progression, severity, or frequency of the violation, particularly when sale or distribution of alcohol or other drugs, or threatening, violent, and/or destructive behavior is present. Accelerated sanctions may include removal from campus housing, suspension, or expulsion. Criminal prosecution may also occur in cases that rise to the level of a crime. Violations accrue over the course of a student’s entire matriculation period. Violations accrue over the course of a student’s entire matriculation period. Once a student commits a Tier II violation, any future violations within a year of the date of the first will be considered Tier II, even if the violation is Tier I. If a full year passes without incident, then a Tier I violation will be considered as such.
Student Learning Outcomes:
- Describe University Policies, NYS laws, and village ordinances about alcohol and substance use, parties, and bystander interventions
- Identify and discuss low, moderate, and high risk drinking situations and what to do in those situations.
- Describe campus norms and how alcohol and substance use can affect the community.
- Articulate personal, academic and/or career goals and personal values and describe how their alcohol use may impact those goals and values.
Alcohol Education workshop: Because of the COVID-19 pandemic, the Tier 1 alcohol education workshop was moved from in-person delivery to an online education module provided by 3rd Millenium – Under the Influence. For students under the age of 21, they are sanctioned to “Under the Influence” and for students older than 21, they are sanctioned to “Alcohol-Wise 21+.” The latter program incorporates content about social host responsibilities and incorporates content previously delivered in “Party Smart” in-person workshops delivered before the COVID-19 pandemic.
Under the Influence alcohol intervention is geared toward individuals with high-risk drinking or campus alcohol violations, such as underage drinking or public intoxication. The course includes 6 lessons on key issues such as effects on health, drinking and driving, state-specific laws, and alcohol/prescription interactions. Utilizing the eCHECKUP TO GO brief intervention for alcohol, this course also includes a 30-day follow-up to measure changes in students’ attitudes and behavior. Students receive a confidential drinking profile that summarizes personal drinking-related problems, compares drinking habits with social norms, challenges personal expectations, and provides a range of non-drinking strategies.
Tier 1:
Offenses included in this tier:
- Consumption under twenty-one (21) years of age;
- Possession under twenty-one (21) years of age;
- Open container;
- Purchase of alcoholic beverages by any persons less than twenty-one (21) years of age;
- Possession of alcohol paraphernalia; and
- Public intoxication, regardless of age (may be Tier 2 if this involves other behaviors; i.e. vomiting in hall, vandalism while intoxicated, causing disruption to the residence hall floor)
In planning for Tier 1 education after the end of the pandemic, SUNY Brockport will continue to use the online psychoeducation option rather than return to in-person delivery.
Tier 2:
Brief Alcohol Screening and Intervention for College Students (BASICS) (2 session model).
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Meet with Health Promotion and Prevention Education (HPPE) staff member (BASICS survey not yet taken)
- Build rapport, talk about drinking habits, harm reduction, next steps;
- Explain BASICS software, review of questions, complete by next meeting; and
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Take AUDIT survey (after first session).
- Meet with HPPE staff members within 2 weeks to review survey and next steps.
If a student scores 12 or higher on the AUDIT they make their second appointment with the AOD counselor.
Offenses included in Tier 2 are:
- Consumption under twenty-one (21) years of age;
- Possession under twenty-one (21) years of age;
- Possession of alcohol paraphernalia;
- Public intoxication, regardless of age;
- Alcohol transport (1st time, may be Tier 3 if considerably high BAC or intoxication was serious concern for health); and
- Distribution to someone under twenty-one (21) years of age.
Tier 3:
Appointment with AOD counselor. Automatic AOD appointments include:
- DWI;
- Second AOD transport; and
- Anyone that has received a new sanction but has previously attended a Tier 2 sanction.
Due to the COVID-19 pandemic, the 2020-2021 BASICS sessions and required meetings with the AOD counselor were conducted remotely via Microsoft Teams and/or Zoom.
Cannabis EDUCATION WORKSHOP
This protocol is intended as a guideline for conduct decisions regarding the minimum sanctions and interventions which shall be imposed for student alcohol and cannabis violations on campus. Sanctions may accelerate based on the progression, severity, or frequency of the violation, particularly when sale or distribution of alcohol or other drugs, or threatening, violent, and/or destructive behavior is present. Accelerated sanctions may include removal from campus housing, suspension, or expulsion. Criminal prosecution may also occur in cases that rise to the level of a crime. Violations accrue over the course of a student’s entire matriculation period. Violations accrue over the course of a student’s entire matriculation period. Once a student commits a Tier II violation, any future violations within a year of the date of the first will be considered Tier II, even if the violation is Tier I. If a full year passes without incident, then a Tier I violation will be considered as such. For additional information, the University’s resource for students concerning cannabis use on campus can be found at our Cannabis & SUNY Brockport page.
Student Learning outcomes:
- Describe University Policies and NYS laws about cannabis.
- Identify and discuss low, moderate, and high risk cannabis use situations and what to do in those situations.
- Describe campus norms and how cannabis use can affect the community.
- Articulate personal, academic and/or career goals and personal values and describe how their cannabis use may impact those goals and values.
Cannabis Education Workshop
Tier 1:
Because of the COVID-19 pandemic, the cannabis education workshop for Tier 1 conduct offenses was moved from in-person delivery to an online education module provided by 3rd Millennium - Marijuana 101.
Offenses included in Tier 1 include:
- Possession of cannabis and/or cannabis paraphernalia
- Issued a ticket by a Police Officer for Unlawful Possession of Cannabis
THC 101 is a six-lesson, state law-specific course that addresses cannabis use. The course is
fast-paced, relevant, and customized for each student. Marijuana 101 integrates personalized feedback using the student’s responses. Utilizing the eCHECKUP TO GO brief intervention for cannabis, this course also includes a 30-day follow-up to measure changes in an individual’s attitudes and behavior.
SUNY Brockport will continue to use the online psychoeducation option rather than return to in-person delivery.
Tier 2:
BASICS for Cannabis (Two Sessions)
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Meet with HPPE staff member (BASICS survey not yet taken)
- Build rapport, talk about smoking/other cannabis use habits, harm reduction, next steps.
- Explain BASICS software, review of questions, to complete by next meeting.
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Take CUDIT survey (after first session).
- Meet with HPPE staff member within 2 weeks to review CUDIT* survey and next steps.
- Student takes survey after 1st session and meets again with HPPE staff 2 weeks later for second appointment where the survey is reviewed.
If student scores 12 or higher on the CUDIT they are required to have a second appointment with the AOD counselor.
Tier 3:
Appointment with AOD counselor.
- Anyone that has received a new sanction but has previously attended a Tier 2 sanction;
- Driving Under the Influence (DUI);
- Abuse of over-the-counter drugs;
- Abuse and or exchange or distribution of prescription drugs prescribed to self or another person;
- Use of illegal drugs other than cannabis; and
- Both alcohol and use of other drugs, prescription or illegal
The table below outlines how many students have participated in the Alcohol, Marijuana, and Party Smart (including students over 21) education workshops over the past seven academic years.
Brockport Data on Workshops and AOD Assessments:
*Students were sent home from on-campus housing March 2020, due to COVID 19.
**Housing occupancy was down due to COVID-19 and many students chose to complete their coursework remotely. This impacted the student conduct sanctions.
***The total alcohol and drug assessment numbers reflect referrals from the Brockport Village Court, the University and the Student Conduct Office and student self-referrals.
SUNY Brockport and Local Village Community Relations:
The University has a Town Gown Committee, formed in 2014 in collaboration with the Brockport Village. The committee consists of University officials and leaders and the Brockport Village stakeholders. The Town Gown committee is committed to developing and enhancing relationships between the University and the community through actively addressing issues of common concern, including but not limited to, violation of local ordinances, neighborhood quality of life, health and safety issues, and community involvement.
A subcommittee of the Town Gown committee is dedicated to AOD prevention. This subcommittee examines prevention efforts both on-campus and in the local Brockport community while also exploring and identifying other evidence-based and theory-driven prevention strategies that may reduce potential risk and/or harm to the community.
Town-Gown Committee, Alcohol and Other Drug Sub-Committee membership:
SUNY Brockport was awarded the New York State Office of Alcoholism and Substance Abuse Services College Environmental Prevention Grant. This grant provided SUNY Brockport with $125,000/annually for five years (2017-2022) to create long-standing environmental strategies to reduce the rates and harm from underage drinking. The OASAS Grant ended on June 30, 2022.
Shifting the Paradigm: From Education to Prevention
HPPE provides leadership in the coordination of a number of different campus-wide prevention programs, including but not limited to:
- General population-based prevention programs, HPPE also implements tailored programs based on the unique needs and interests of specific student groups (ie., students living off-campus, students in Greek organizations, residential students, student leaders, student athletes, etc.). Program assessments indicate that programs cannot be “one size fits all.”
- A focus on supporting first-year students as they acclimate themselves to a new environment, show increased independence, and navigate the university experience/environment. Prevention programming is infused into summer new student orientation and Welcome Week activities.
- The continuous improvement and additional education/training for HPPE Peer Educators and the Student Health Advocate (SHA) position who act as role models, educators, and “change agents” within the contexts of high-risk drinking and substance abuse prevention. Peer Educators and SHAs receive pre-semester training to prepare them for their role in facilitating AOD prevention programs and assist in program assessment.
- The Tier 1 policy violators workshop was enhanced to include asset development activities and value/goal clarification exercises.
Party Smart: High-Risk Drinking and Substance Prevention Program
An outcome of the AOD prevention work group was the development of a comprehensive and strategic plan focused on creating a campus culture that supports community development, student engagement, and healthy norms. The Party Smart: High- Risk Drinking and Substance Abuse Prevention program was designed with the following outcomes:
- Create a social, academic, and community experience that promotes and influences healthy norms.
- Develop, implement, and assess health protection strategies to guard students from short term negative consequences of high-risk drinking and substance abuse.
- Intervene and provide referrals to students with alcohol or drug abuse or dependency problems.
During the 2020-2021 academic year, Party-Smart workshops were transitioned to an online module through 3rd Millennium, Alcohol Wise 21+ and Under the Influence.
Alcohol-Wise 21+ and Under the Influence utilizes the evidence-based, NASPA-recognized eCHECKUP TO GO brief intervention, proven to reduce high-risk drinking behavior. Using NIAAA Tier 1 strategies, the one-hour online course uses motivational interviewing to provide personalized feedback. Additionally, custom, campus-specific resources seamlessly integrate into the course. This cost-effective program reduces negative consequences and when implemented effectively, Alcohol-Wise changes campus culture, educates students about the harmful effects of alcohol, and acts as a prevention tool for future alcohol-related violations.
Education and Interventions
HPPE facilitates the following programs listed below; working from a harm reduction approach to reduce the rates of high risk drinking. The curriculum is based on the student’s experiences and their location in the student lifecycle.
Other ongoing prevention programming includes residence hall programs, Alcohol Awareness Week, Hazing Prevention Days, tabling and outreach in the student union and curriculum infusion.
EagleCHECK: SUNY Brockport’s Bystander Intervention Program
EagleCHECK is SUNY Brockport’s alcohol and other drug focused bystander intervention campaign. Using public health, social norms, and psychology theory, this workshop explores the reality of alcohol and substance use among college students.
EagleCHECK, is designed to:
- Increase awareness and understanding of problematic and unjust behaviors;
- Instill a sense of responsibility for helping to solve problems and support others;
- Introduce and explore bystander intervention strategies;
- Develop skills related to intervene in unhealthy, risky, dangerous, or unjust situations; and
- Empower students to act individually and collectively to ensure a healthy and safe community.
During the 2020-2021 and 2022-2023 academic years, EagleCHECK workshops were delivered to first year students in their Academic Planning Seminars (first year seminar courses).
ASSESSMENT AND EVALUATION
Health Promotion and Prevention Education (HPPE) staff led a Council for the Advancement of Standards (CAS) review of Alcohol and Other Drug programs that was completed in October 2021. Using national standards and research informed best-practices to guide its work, the CAS report found a number of institutional strengths and opportunities for growth. The report was subject to an external review by another professional in the field.
Programming and Services Assessments
All programs, events, and services undertaken by Health Promotion and Prevention Education (HPPE) are assessed using research-informed and/or peer-reviewed methods. Data is shared with relevant campus and community stakeholders on an annual basis.
Additional Services
STUDENT HEALTH SERVICES
Provides confidential, comprehensive health care and advice to students including educating students on health risks (short and long term) of substance use and abuse. Referrals are made to the AOD counselor and to community treatment agencies.
The professional medical staff provides screening and early intervention services. Any student who is evaluated in the local hospital emergency room and/or admitted for alcohol or other drug problems is referred to the SUNY Brockport AOD counselor.
COUNSELING CENTER
The Counseling Center at SUNY Brockport promotes the personal development and psychological well-being of all students by providing quality mental health services and strives to improve accessibility of mental health resources to the diverse student population and their ever-changing mental health needs.
The counseling center is staffed with licensed professional counselors as well as a psychiatric consultant. They provide confidential short-term counseling and address a wide variety of mental health issues via individual and group counseling sessions. Clients with substance abuse or addiction issues are referred to the AOD Counselor.
RECOMMENDATIONS FOR AOD PREVENTION:
In concluding this report and reflecting upon the prevention efforts at SUNY Brockport, the following recommendations have been established:
List the improvements needed, the accompanying action plan, and the results of implementation of the action plan in priority order.
- Identify members of AODP staffing to conduct a cross-departmental, student-facing needs assessment to inform future work
- Create an AODP Strategic Plan
- Create a regular cycle of review to ensure learning outcomes are being met, programming upholds the departmental mission statement, and distribute analysis thereof.
- AODP staff should re-energize partnerships with off-campus partners to ensure the sustainability of these efforts after the termination of the OASAS grant.
-
Expand the scope of AODP assessment efforts
- Create a sustainability plan for assessment efforts
- Create a critical process plan to share assessment efforts
- Create a process to better understand the AOD experiences of diverse student populations.
- Create a plan to better articulate and disseminate the disaggregated data that illustrates AOD experiences of diverse student populations.
- AODP staffing needs to consider recruitment and retention practices to ensure the work is more representative of the student body
- AODP staff should continue to formalize its plan to improve the overall quantity and quality of outreach to Black and Latinx students as part of an institutional goal of improving retention and degree completion. |
support | policies | https://www2.brockport.edu/support/policies/suggestions/ | Have a comment, question, or suggestion on a policy? Please fill out the form below and we will be in contact with you. However, if you are requesting changes to or withdrawal of a policy, please refer to the Policy Templates section of the Policy Resources page, which must be submitted by the RCE (Responsible Cabinet Executive) or their assistant, or accompanied by an email approval from the RCE for processing.
You may also wish to visit our Policies Under Review - Policies listed here are in the 30-day campus review process. To comment on those policies, please use the Feedback Form on that page. |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/ | Printing Services
Printing Services provides printing, copying, and graphic design services to the Brockport community. Other services include laminating, bound books and stapled booklets, business cards, brochures, signage, posters and flyers, mailing assistance, and more.
Property Control
If you need help or have questions regarding any of the following areas, our Property Control Office will assist you.
- Decaling
- Equipment Transfer
- Removal of Equipment
- Handling of Surplus Equipment
- Annual Inventories |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/campus-agreements/ | The following is a review of the current procedures on how campus agreements and external contracts are developed, authorized and signed.
Procedures on Campus Agreements
Given the complexities of New York State and SUNY requirements and regulations when executing external) agreements and/or contracts, it is critical that the Division of Administration & Finance are involved in the initial discussions and developments of all agreements and provide final authorization/signature of all agreements before execution.
Failure to involve appropriate staff at the beginning of the process may lead to substantial delays in re-writing agreements or rejection of the request if they are not in compliance with all requirements and regulations that are necessary to protect the University, SUNY, and New York State from potentially serious liability and financial issues.
Procurement and Payment Services requires that all agreements/contracts, even when there are no funds exchanged, be submitted in a timely fashion using a purchase requisition. This will ensure the agreement is properly tracked and assigned to the appropriate staff for review/processing.
Lead time for review can be weeks to months, please plan accordingly.
External Agreements and/or Contracts
The following is a list of the agreements and/or contracts and the corresponding contact person in the Division of Administration & Finance responsible for the review and final authorization prior to finalizing:
-
-
Affiliation Agreement - An agreement used when a SUNY Brockport student is performing an internship at a clinical site as part of their course work. The agreement is necessary when the clinical site requires a certificate of liability insurance. Back-up sites are highly recommended.
Contact: Kathy Zunner
-
Contractual Agreements - Any agreement where SUNY Brockport is agreeing to terms/conditions and/or financial obligations.
Contact: Pamela Powell
-
IFR/Other Agency Accounts - IFR (Income Fund Reimbursable) accounts are self-supporting accounts that generate revenues and provide services that are not included in the State operating budget. Other Agency Accounts are where BASC acts as an agent for the receipt, custody, and disbursement of monies for campus organizations or informal associations of students, faculty, or staff members (e.g., Student Government.
Contact: Office of Finance and Management, (585) 395-5484.
-
Memorandum of Understanding (MOU) - An agreement between two State agencies. The agreement puts the essential terms of the agreement into writing so that both parties agree to those terms.
Contact: Pam Powell
-
Partnership Agreement - An agreement between SUNY Brockport and a not-for-profit organization with a common goal and wish to work together to accomplish the goal. Both parties contribute funds and/or share expenses (e.g., joint development of a program).
Contact: Pamela Powell
-
Revenue Contract - An agreement between the State and private individuals and/or businesses. In most cases, only revenues are derived from agreements between a State agency and a contractor (e.g., license concession agreement).
Contact: Pamela Powell
-
Revocable Permit - An agreement that provides terms/conditions for use of space at SUNY Brockport by an outside group or organization.
Contact: Kathy Zunner
- Affiliation Agreement - An agreement used when a SUNY Brockport student is performing an internship at a clinical site as part of their course work. The agreement is necessary when the clinical site requires a certificate of liability insurance. Back-up sites are highly recommended.
Exceptions (Do Not Require Review by Procurement and Payment Services)
These procedures do not apply to the following as they are separate legal entities (with exception to the overseas program) who should be contacted directly if there are questions about their policies on developing agreements.
- Alumni Association activities
- Contracts/Agreements with Brockport Auxiliary Service Corporation (BASC)
- Contracts/Agreements with the Brockport Foundation
- Research Foundation activities
- Articulation Agreements
Guidelines for Contracting
- All written agreements (unless noted above as an exception) between the University and a third party (external) entity must be reviewed and signed by staff in the Division of Administration & Finance before any commitments are made. These would include, for instance, any contracts/agreements for goods or services purchased by the University such as rental agreements for equipment, service contracts, office space, contracts for services to be performed, partnership agreements, credit cards (other than the Procurement Card), bank accounts, etc.
- Under no circumstances are faculty or staff members to sign any agreements with an external entity (unless noted above as an exception) since they do not have the legal authority to commit SUNY Brockport to the terms that might be included in the documents.
- Under no circumstances are faculty or staff members to make oral (non-written) agreements with an external entity or to begin programs requiring written agreements prior to a written agreement being finalized and signed by the Division of Administration & Finance.
- Any faculty or staff member making or signing such agreements without proper authorization may be held personally liable for costs incurred under the agreement or damages that might result. By law, any contract executed by a staff or faculty member, without express prior authorization, is not valid or binding on SUNY Brockport. The Public Officers Law is meant to protect state employees only in the performance of their “official duties,” which do not include signing unauthorized contracts. Faculty and staff place themselves at potentially great financial risk by entering into such agreements - written or oral - on behalf of the University without express prior authorization in writing.
- Some agreements may be sufficiently complex and require additional review by SUNY Counsel’s Office (determined by the Division of Administration & Finance). Depending upon the level of financial obligation, it may also be required to obtain approval by SUNY System Administration and/or the State Attorney General and Office of the State Comptroller before the agreement is finalized. These additional steps of review and approval will obviously add to the time required for final approval and authorization. Lead times for SUNY Counsel review may be lengthy.
- Any program, activity or commitment that is implemented prior to official approvals by the Division of Administration & Finance will be terminated, rather than developing proper agreements after the start of such an activity.
- Please allow sufficient time in the planning process for review and approval. Given current staffing realities and the increasing number of agreements that are received, please allow a minimum of seven business days for the initial review of the agreement. |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/candidates/ | Airfare
Airline arrangements are to be made by the appropriate SUNY Brockport dean’s secretary only. Candidate airline charges are to be paid using the University’s NET (Non-Employee Travel) credit card.
If a candidate makes arrangements and purchases an airline ticket with personal funds, SUNY Brockport will reimburse the candidate after their interview. The department must submit the following to Procurement & Payment Services:
- a standard voucher signed by the candidate
- a purchase requisition
- itinerary of the interview
- the ticket stubs and proof of purchase
- Substitute W-9
Meals
The candidate’s reimbursement cannot exceed the New York State food allowance for Monroe County.
If the search committee process includes taking a candidate out for a meal, a University employee will have to initially cover the costs. The University is tax exempt; therefore, a University employee should obtain a tax-exempt form from Procurement and Payment Services or their department secretary. Employees of the University cannot be reimbursed for tax, however, the candidate can be reimbursed tax for meals they purchased themselves.
If being paid through State funds, a request for reimbursement to the employee of the University who pays for the meal(s) should be submitted to their department secretary for reimbursement. A Travel/Expense Form must be submitted to Procurement & Payment Services and must include an Itemized Receipt from the restaurant. If the receipt is not itemized, the individual cannot be reimbursed. In addition, please include a list of names of those who attended the meal as well as the candidate interview agenda. Reimbursement cannot include alcoholic beverages. A tip is reimbursable; however, the tip amount should not exceed 20 percent.
Lodging
Every attempt should be made to make arrangements at facilities that charge the State per diem rate. Best Western, Victorian Bed and Breakfast and Hampton Inn will directly invoice the University. Please submit a requisition to Procurement & Payment Services with an agenda and the invoice following the candidate’s stay.
Mileage
If the candidate is requesting reimbursement for mileage, a Statement of Automobile Travel form showing mileage, mileage rate, and times of arrival/departure must be completed.
Reimbursement For Candidate Expenses
Reimbursement will be allowed to candidates who reside over 50 miles from the place of interview. Expenses may include transportation, food and lodging.
In order to reimburse the candidate for expenses that they have paid for, following completion of the interview process, the candidate must complete a State of New York Standard Voucher form and submit it with the proper paperwork, including a Substitute W-9. In addition, the department must prepare a purchase requisition form requesting reimbursement for the candidate. Attached to the requisition and standard voucher form should be the receipts for lodging, tolls, taxi, airfare, and mileage. The purchase requisition, voucher form, automobile travel form, and a copy of the interview agenda, along with appropriate receipts are to be submitted to the appropriate party (dean, vice president, search committee chairperson, department head, etc.) for signature and then submitted to Procurement & Payment Services. Payment will be made to the candidate requesting reimbursement. Please be sure that the voucher form shows the individual’s name, home address and signature of the individual requesting reimbursement. The appropriate account number to be charged and authorized department signature must be included on the purchase requisition.
Note: The search committee should advise the candidate to keep all travel receipts.
Contact
Please contact Megan Radder with any questions. |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/decaling/ | All equipment purchased by the University is owned by the State of New York, however, for property control purposes, the equipment is assigned to a department which is the ultimate user of the equipment.
Decaling
It is the responsibility of the Property Control Office to accurately record the decal and serial numbers, assign the equipment to the appropriate department and end user and record the building and room location of all equipment. This information is essential and your assistance is needed and appreciated to properly document the physical location of each asset. Once an asset has been recorded in the PCS, the information is transmitted to SUNY Administration. All assets for the University are inspected and audited annually.
Equipment that is delivered to the University through Central Receiving and is valued at $5,000 or higher and a useful life of two years or more will be decaled by the receiving staff upon arrival. If the equipment is delivered directly to the department, they will be contacted by the Property Control Coordinator to schedule an appointment to decal the item. The decal is permanently affixed to the asset in a location that is easily visible. Verification of manufacturer and location will be completed by the Property Control Coordinator. Accountability of equipment assigned to a department lies with the appropriate department director or chair.
Assets that are valued less than the $5,000 criteria are not included in the PCS but must be affixed with a SUNY Brockport ownership tag (property sticker) by the department. Ownership tags are available to all campus departments by contacting Procurement & Payment Services.
The following entities are exempt from this procedure
- Brockport Auxilliary Services (BASC)
- Brockport Foundation
- Research Foundation
Contact
For questions regarding Property Control, please contact Chelsea Donnelly. |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/diem-rates/ | Per Diem Rates
OSC Travel Manual-Per Diem using Method 1 & Method 2 is found in the Office of the State Comptroller Travel Manual
City/Count Allowance
The Office of the State Comptroller (OSC) uses the U.S. General Services Administration per diem list (GSA) for lodging and meal rates.
Using the allowance obtained above from the GSA website, see the chart below or go to NYS Travel Information to determine your meal allowance breakdown.
Note: Get Currency Conversions
Lodging
Western States Contract Alliance (WSCA) Lodging Program now offers a cost-saving option for lodging. Details can be found at NASPO ValuePoint Travel Center.
Meal Breakdown
Using the allowance obtained for a specific county, the per diem meal breakdown is as follows:
Rates Effective 10/1/23 - 9/30/24
DAY RATES
Day rates are reported as income to the IRS. Refer to page 5 of the link below for more information.
Foreign Per Diem Rates
To determine Foreign Per Diem Rates, please calculate 15% breakfast and 85% dinner
Personal Car Mileage Rate (Effective 01/01/23 - 12/31/23)
Current Rate = $0.655 per mile. |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/directory/ | Mark Stacy
- Director of Campus Services
- (585) 395-5149
[email protected]
Office: Allen Admin 526
Pamela A. Powell
- Assistant Director Procurement and Payment Services
- (585) 395-5148
[email protected]
Office: Allen Admin 525
Megan Radder
- Accounts Payable and P-card Coordinator
- (585) 395-2768
[email protected]
Office: Allen Admin 509
Amy Freeman
- Administrative Assistant 1
- (585) 395-2351
[email protected]
Office: Allen Admin 5th Floor
Meagan Oas
- Program Aide
- (585) 395-2338
[email protected]
Office: Allen Admin 510
Katherine Schaal
- Purchase Assistant
- (585) 395-5141
[email protected]
Office: Allen Admin 511
Kathy Zunner
- Purchase Assistant / Contract Specialist
- (585) 395-5144
[email protected]
Office: Allen Admin 507 |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/forms/ | Procurement Forms
- Purchase Requisition(Requisition Form changes often – do not save onto desktop/print ahead of time)
- Continuation Form
- Name Badge Order Form
- Single Order License
Payment Forms
Travel Forms
- Travel Voucher
- Overnight Travel Status Approval
- Statement of Automobile Travel
- Prepaid Airfare Reimbursement
- Tax Exempt Form - Lodging
- Moving Expenses - AC 1099
- Moving Expenses - AC 1099 Instructions
JP Morgan VISA Corporate Purchasing Card
- Order Form
- Credit Pending Form
- Tax Exempt Form AC946
- New York State JP Morgan Chase Travel Card/Procurement Card/NET Card Acknowledgement |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/honoraria/ | Honoraria are payments to non-State employees for one-time or limited services.
Payments are processed against personal temp service funds and coded as 1099 eligible for tax purposes. 1099’s are sent automatically from the Office of the State Comptroller (OSC) to the payee’s home address for accumulated incomes of $600 or more for a particular social security number for a calendar year.
All Honoraria should be sent to Procurement Payment Services with the following documentation:
- Purchase Requisition (identifying the account to be used for payment)
- Standard Voucher/ Invoice (detailing service and dates of service, with name, home address)
- Substitute W-9 Form
- Justification of Vendor
- Justification of Event (flyer or email advertising event)
Any individual providing a service to SUNY Brockport is considered a vendor of NYS and must be established as such with the Statewide Financial System (SFS). Once the Substitute W-9 information has been completed by the individual, submitted by the University to New York State (NYS) and has received approval by the same, the individual will be contacted through US mail or email by NYS as to their responsibilities as a New York State vendor.
Contact
Please contact Mark Stacy with any questions you have regarding honoraria. |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/insurance/ | The State of New York and SUNY Brockport fall under a “self-insurance” program.
The State of New York does not purchase insurance against liability arising out of the acts of the State, State University, or their respective officers or employees. Exceptions are made for policies that we currently have in place which cover fine arts, monies/securities for the Bursar’s Office and coverage for off site instruction.
Procurement & Payment Services can request insurance coverage for other exceptions if deemed appropriate, but the cost is typically high. A “Certificate in Lieu of Insurance” that addresses liability can also be issued. This is typically used for off-campus events.
Please contact Mark Stacy with any questions regarding insurance coverage. |
support | procurement-payment | https://www2.brockport.edu/support/procurement-payment/moving/ | Moving Services Procedure
These procedures are taken from the New York State Office of the State Comptroller Bureau of State Expenditures manual. The details are the same as SUNY Budget Bulletin G-200, moving expense regulations for management/confidential employees.
- Reimbursements are made directly to a new appointee. Payment cannot be made directly to a moving company.
- Maximum reimbursement should not exceed $3,000 - the New York State limit for moving expense reimbursement.
- Moving expenses may be reimbursed when the shortest distance along public highways between the old and new places of employment is at least 35 miles and the shortest distance along public highways between the old place of residence and the new place of employment is at least 35 miles.
- Claim must be made within one year from the effective date of appointment or the completion of probationary period, if required.
- No lodging, meals or airfare are allowed.
- Reimbursement may be made on only one vehicle. For example, if a moving company was used, mileage for one (1) personal vehicle may be reimbursed. If using a U-Haul, the traveler is expected to tow their vehicle and mileage will not be reimbursed. However, gasoline expenses for the U-Haul can be reimbursed with original receipts.
- Include a receipted copy of the bill of lading or freight bill issued by the commercial carrier showing the charges collected, or receipt from the rental establishment.
- An AC 1099 Request/Agreement for Moving Expense Reimbursement must be completed. AC 1099 must have the signature of the appointing officer. Employee/appointee must sign the AC 1099. (Click here for instructions on completing this form).
When submitting for payment include the following:
- State of New York Travel/Expense Voucher, including name, home address, and signature of employee/appointee. The home address is used to verify an employee’s direct deposit status. If a direct deposit account is not set up through Payroll, a paper check will be mailed to the address provided.
- Completed AC 1099 with signatures. Any items that are not completed will delay the payment process.
- Original receipts are required. |
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