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An employee purchases a product or service he requires.
For instance , a sales person on a trip rents a car.
The employee submits an expense report with a list of items , along with the receipts for each item.
A supervisor reviews the expense report and approves or rejects the report.
Since the company has expense rules , there are circumstances where the supervisor can accept or reject the report upon first inspection.
These rules could be automated , to reduce the workload on the supervisor.
If the supervisor rejects the report , the employee , who submitted it , is given a chance to edit it , for example to correct errors or better describe an expense.
If the supervisor approves the report , it goes to the treasurer.
The treasurer checks that all the receipts have been submitted and match the items on the list.
If all is in order , the treasurer accepts the expenses for processing ( including , e.g.
, payment or refund , and accounting ).
If receipts are missing or do not match the report , he sends it back to the employee.
If a report returns to the employee for corrections , it must again go to a supervisor , even if the supervisor previously approved the report.
If the treasurer accepts the expenses for processing , the report moves to an automatic activity that links to a payment system.
The process waits for the payment confirmation.
After the payment is confirmed , the process ends . |