Once the dates are finalized ( by the Coordination Unit ) , the Support Officer updates all group calendars and creates meeting folders for each meeting and ensures all appropriate documents are uploaded to system.

Committee Members are advised a week before each meeting to read all related documents.

The Committee Members hold their meeting , and the Support Office then produces minutes including any Action Points for each Committee Member.

Within 5 working days , the Coordination Unit must conduct a QA check on the minutes , which are then sent to all Committee Members.

The Support Officer then updates all departmental records .