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FEDERAL RAILROAD ADMINISTRATION
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GUIDE FOR PREPARING
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U.S. DOT CROSSING INVENTORY FORMS
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U.S. Department of Transportation
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Federal Railroad Administration
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Office of Railroad Safety
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July 2016
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DOT/FRA/RRS-23
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Initial Publication: January 6, 2015
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Second Revision: July 19, 2016
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Revision Index
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Insertion of OMB-approved Inventory Form (Appendix A, U.S. DOT Crossing Inventory Form) -
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Insertion date: March 5, 2015.
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Updated e-mail address for the submission of scanned Inventory Forms. (Appendix E, Question
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10) - Revision date: March 5, 2015.
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Updated e-mail address for Inventory Number requests. (Appendix A, U.S. DOT Crossing
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Inventory Form) – Insertion date: July 19, 2016.
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Updated e-mail address for Inventory Number requests. (Appendix E, Question 4) – Revision
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date: July 19, 2016.
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Table of Contents
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I. INTRODUCTION ..............................................................................................................1
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II. INSTRUCTIONS FOR COMPLETING THE U.S. DOT CROSSING INVENTORY
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FORM .................................................................................................................................3
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1. Header Information ........................................................................................................3
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2. Part I – Location and Classification Information ...........................................................8
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3. Part II – Railroad Information ......................................................................................23
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4. Part III – Highway or Pathway Traffic Control Device Information ...........................28
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5. Part IV – Physical Characteristics ................................................................................40
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6. Part V – Public Highway Information .........................................................................46
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APPENDIX A – U.S. DOT Crossing Inventory Form ...................................................... A-1
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APPENDIX B – Responsibility Table for Periodic Updates to the Crossing Inventory ....B-1
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APPENDIX C – Reporting Crossings That Have Multiple Operating Railroads ..............C-1
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APPENDIX D – Definitions .............................................................................................. D-1
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APPENDIX E – Frequently Asked Questions (FAQs) ...................................................... E-1
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APPENDIX F – High-Speed Rail ID Corridor Designations and Codes ........................... F-1
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Highway-Rail Crossing Inventory Instruction and Procedures Manual
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1
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Instructions for Completing the U.S. DOT Crossing Inventory Form
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I. INTRODUCTION
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This Guide for Preparing U.S. DOT Crossing Inventory Forms (Guide) is intended to
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provide guidance to operating railroads and States on completing the U.S. DOT
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Crossing Inventory Form (Inventory Form) for highway-rail and pathway crossings.
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The type of crossing will dictate which parts of the Inventory Form must be completed
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by operating railroads for the initial reporting of new and previously unreported highwayrail and pathway crossings. The Inventory Form will be considered “completed” if the
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following parts are completed:
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Public Highway-Rail Grade Crossing: Complete entire Inventory Form (with the
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exception of I.20 and III.2.K.);
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Private Highway-Rail Grade Crossing: Complete Header, plus Parts I, II, and
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III.2.K. of the Inventory Form and the Submission Information section;
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Public Pathway Grade Crossing: Complete Header, plus Parts I and II of the
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Inventory Form (with the exception of I.20) and the Submission Information
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section;
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Private Pathway Grade Crossing: Complete Header, plus Parts I, II, and III.2.K.
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of the Inventory Form and Submission Information section;
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Pedestrian Station Grade Crossing (pedestrian station.): Complete Header, plus
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Parts I and II of the Inventory Form (with the exception of I.20) and Submission
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Information section;
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Grade-separated Crossing (highway-rail, pathway, and pedestrian station):
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Complete Header, plus Part I of the Inventory Form (with the exception of I.20)
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and the Submission Information section.
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Please refer to the Crossing Inventory Responsibility Table in Appendix B for
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detailed instructions regarding which data fields must be verified or updated at
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least every 3 years by the primary operating railroad, as part of the periodic
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updating process.
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When there has been a change in crossing characteristics (such as a change in
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the crossing surface or a change in the crossing warning devices) at a public
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highway-rail grade crossing, as required by Title 49 Code of Federal Regulations
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(CFR) Section 234.411(c), complete all of the data fields in the Header of the
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Inventory Form, check the “Change in Data” box in “Reason for Update” field and
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update all data fields in Parts II and III on the Inventory Form. If a hardcopy
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Highway-Rail Crossing Inventory Instruction and Procedures Manual
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2
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Instructions for Completing the U.S. DOT Crossing Inventory Form
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Inventory Form update will be submitted to the Crossing Inventory, complete the
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Submission Information section of the Inventory Form as well.
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Hardcopy Submission
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Please see FRA’s Web site for the correct mailing address for hardcopy
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U.S. DOT Crossing Inventory (Crossing Inventory) Submissions.
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Electronic Submission
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Completed Inventory Forms may also be submitted electronically to the
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Crossing Inventory. Detailed instructions for the electronic submission of
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Inventory Forms can be found in the Electronic Submission Instructions, which is
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a separate document.
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Updates to this Guide
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Please refer to FRA’s Web site for updates to this Guide.
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Highway-Rail Crossing Inventory Instruction and Procedures Manual
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3
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Instructions for Completing the U.S. DOT Crossing Inventory Form
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II. INSTRUCTIONS FOR COMPLETING THE U.S. DOT CROSSING
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INVENTORY FORM
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1. Header Information
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All Header data must be entered by the reporting agency
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Figure 2-1: U.S. DOT-FRA Crossing Inventory Form Heading
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Instructions
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A brief set of instructions is provided at the top of the form.
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A. Revision Date:
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Figure 2-2: U.S. DOT-FRA Crossing Inventory Form Heading, Item A
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