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<h1>Leslie Mendoza</h1>
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Migrant Educator
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<h1>Hercilia Cassell</h1>
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<li> <a href="/academics/">Academics</a></li><li> <a href="/academics/migrant-education/">Migrant Education Program</a></li><li> <a href="/academics/migrant-education/migrant-educator/">Migrant Educator Job Description</a></li>
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<h1>Migrant Educator Job Description</h1>
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<h3>Migrant Educator</h3>
<h4>Location: Brockport Migrant Education Program | SUNY Brockport</h4>
<h5>Salary Range: $18+/hour</h5>
<h5>Date to be Filled: ASAP</h5>
<h5>HOURS: Part-Time, Up to 37.5 hours/week (some evenings)</h5>
<p>Persons interested in the above position should submit a resume along with a letter of application and three (3) letters of reference to:</p>
<h4><a class="go" href="mailto:[email protected]?subject=">Magaly Rosario</a></h4>
<p>Director | Brockport Migrant Education Program<br />SUNY Brockport<br />350 New Campus Drive<br />Brockport, NY 14420-2945<br />(585) 395-2356</p>
<h3>Function & Scope</h3>
<p>The Brockport Migrant Education Program is a Title I federally funded program that provides educational support to the children of migratory agricultural workers in Monroe, Niagara, Ontario, Orleans, Seneca and Yates Counties. Migrant Educators provide advocacy leading to self-advocacy and tutoring support to eligible students age 3-21.</p>
<h3>Brief Description of Duties (Including Level of Supervision Required)</h3>
<ul>
<li>
Assess the needs of every migrant child within a specified service area and plan appropriate interventions, which will enable each student to reach a high standard of academic performance.
</li>
<li>
Provide tutorial services to at risk students either through virtual platforms or in-person following approved safety guidelines.
</li>
<li>
Provide advocacy by linking with service providers in the area and referring students and families as needed.
</li>
<li>
Provide advocacy within the school district to support appropriate grade placement for students, entrance into special programs as needed, access to interpretation, and other district provided requirements.
</li>
<li>
Support students and parents to develop skills for self-advocacy.
</li>
<li>
Support communication between assigned school district and parents through home contact on a regular basis.
</li>
<li>
Transport students/ parents for Program activities when necessary and following approved safety guidelines.
</li>
<li>
Participate in Migrant Education Parent Engagement meetings and student enrichment activities.
</li>
<li>
Attend local and State professional development training and meetings using virtual platforms.
</li>
<li>
Maintain records on every assigned student that includes a statement of goals, a plan of action, periodic updates and record of supplemental services provided. Fulfill data collection requirements.
</li>
<li>
Perform other duties as assigned by the Director.
</li>
</ul>
<h3>Required Qualifications</h3>
<ul>
<li>
Excellent oral and written communication skills
</li>
<li>
Post secondary education, preferably a B. S. Degree
</li>
<li>
Career goals related to education
</li>
<li>
Driver’s license and reliable vehicle
</li>
<li>
Ability to work with a culturally diverse population
</li>
<li>
Bilingual (English-Spanish)
</li>
</ul>
<h3>Preferred Qualifications</h3>
<ul>
<li>
Teaching/tutoring experience
</li>
<li>
Excellent math skills
</li>
</ul>
<hr />
<h3>Special Notes</h3>
<ul>
<li>
Request application and forward credentials.
</li>
<li>
Work sites in Monroe, Orleans & Niagara Counties.
</li>
<li>
Includes some evening and weekend hours
</li>
<li>
This position is a Research Foundation for The State University of New York (RF) position and is subject to The Research Foundation for SUNY policies and procedures, sponsor guidelines, and the availability of funding< 2 l. All finalists for this position will be subject to suitable pre-employment back-ground investigation and may include confirmation of credentialing. Offers may not be extended until we receive a positive outcome from the pre- employment background investigation.
</li>
<li>
The Research Foundation for The State University of New York (RF) is a private non-profit educational corporation. The RF is not an agency or instrumentality of the State of New York. RF employees are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The RF operates under a contract with The State University of New York and receives no directly appropriated state funding.
</li>
<li>
Applicants will not be reimbursed for any travel expenses.
</li>
<li>
Research Foundation employees working more than 50% of the time receive fringe benefits.
</li>
</ul>
<h6>The Research Foundation for The State University of New York (RF) is committed to equal opportunity and nondiscrimination in employment for all qualified persons without regard to race, color, religion, sex, gender identity or expression, national origin, citizenship, age, creed, disability, veteran status, marital status, familial status, military status, domestic violence victim status, sexual orientation, genetic characteristics/genetic information, or any other trait protected by federal, state, or local law. This policy applies to all employment practices including recruitment, advertising, selection, hiring, promotion, upgrade, demotion, transfer, layoff, termination, return from layoff, performance evaluation, rate of pay or other forms of compensation and fringe benefits, and selection for training and development.</h6>
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<h1>Gena Willis</h1>
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<h3>Gena Willis</h3>
<dl>
<dt>
Senior Counselor
</dt>
<dd>
(585) 395-5434<br/>
<a id="email_address" href="mailto:[email protected]">[email protected]</a><br/>
Office: Rakov Center G28<br/>
</dd>
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<h3>Bio</h3>
<p>
Gena graduated with a bachelor’s degree in Psychology from Brockport as an EOP student in December 2009. Gena began her college career as a Business Administration major and Psychology minor at York College, City University of New York (CUNY) in the fall of 2005. She transferred to Brockport in the fall of 2008 and changed her major to Psychology. While completing her degree at Brockport Gena tutored Statistics for Dr. Brennan-Jones and worked on research with Professor Kevin Sager. She continued her education in the SUNY system and now holds a Master of Arts degree in Higher Education Administration from Stony Brook University.
</p>
<p>
Gena is currently a Senior Counselor for the Arthur O. Eve Educational Opportunity Program (EOP) where she works with students one-on-one and in groups. She is also the Chair of the Faculty and Staff of Color Affinity Group, where she leads the faculty, staff, and allies in the support of people of color on campus.  She previously held the role of Career Advisement Coordinator in the School of Business and Management’s Center for Student Success over the last seven and a half years where she taught Business Career Seminar and Accounting Professions courses. She was responsible for guiding business students through career planning and the development of career goals. She was also responsible for professional development programming for students and handled employer relations for the school.
</p>
<p>
Gena is currently the advisor for the Chi Alpha Epsilon Honor Society, the Caribbean Student Association (CSA), Delta Sigma Theta Sorority Inc. (DST), a member of the College at Brockport’s UUP College Review Panel, Marion Shrank Award Committee, Rochester Area Career Development Association (RACDA) serving on the professional development committee, ROC 2025 in conjunction with the Rochester Chamber of Commerce, and SUNY Career Development Organization where she serves as the Secretary/New Member Coordinator and has served on both the professional development and programming committees, as well as the newly formed Diversity, Equity and Inclusion Committee.
</p>
<h3>Education</h3>
<p>
Doctorate of Education in Educational Leadership and Change, SUNY Empire State University, 2026
</p>
<p>
Masters of Arts in Higher Education Administration, SUNY Stony Brook University, 2018
</p>
<p>
Bachelors of Science in Psychology, SUNY Brockport University, 2009
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Self, College, & Career, GEP 120
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Accounting Professions, ACC 389
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Business Career Seminar, BUS 389
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<h1>Timothy Johnson</h1>
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<h1>DaNeille Kruger</h1>
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<h1>Isabella Santana</h1>
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Senior Counselor
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(585) 395-5437<br/>
<a id="email_address" href="mailto:[email protected]">[email protected]</a><br/>
Office: Rakov Center G 30<br/>
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<h1>Daniel Kandris</h1>
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Office: Rakov Center G9a<br/>
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<h1>Extraordinary Academic Scholarships for US Students</h1>
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<h2>NYS Residents</h2>
<p>Award amounts listed below begin with the 2023-2024 entering freshmen class. New scholarship amounts are not retroactive for previous scholarship recipients.</p>
<p><a class="tiny button" href="/scholarships_aid/scholarships/extraordinary/terms.html">Terms of Award</a></p>
<table><tbody>
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<th>Criteria</th>
<th>Gold</th>
<th>Green</th>
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<tr>
<td><strong>Current Annual Value</strong></td>
<td>$4,500</td>
<td>$2,500</td>
</tr>
<tr>
<td><strong>Required Minimum High School Average</strong></td>
<td>93</td>
<td>88</td>
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<td><strong>Campus Residency Requirement</strong></td>
<td>Yes</td>
<td>Yes</td>
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<td><strong>Required Institutional GPA for Renewal/</strong><br /><strong>Students must be Enrolled Full Time</strong><br /><strong>(30 credits per year)</strong></td>
<td>3.25</td>
<td>3.25</td>
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<td><strong>Maximum Years of Eligibility</strong></td>
<td>Four Years<br />(freshmen only)</td>
<td>Four Years<br />(freshmen only)</td>
</tr></tbody></table>
<p>Students may elect to submit SAT/ACT scores as part of their application. If students apply without either exam, they are still eligible for these merit scholarships. Test optional applicants must meet GPA requirements while the Admissions Committee will review each applicant using a holistic process. Holistic review includes review of Core GPA, Regents (if available), Extra-curricular involvement, and essay.</p>
<p><strong>Please note:</strong> These scholarships cannot be combined with one another, nor can they be combined with the Honors College (Prometheus) Scholarship. However, out-of-state students who are awarded the Recognition Scholarship can also receive the Gold, Green or Prometheus Scholarship as long as the student meets the academic requirements for one of those awards. FAFSA and/or TAP applications are also required to receive these awards.</p>
<p>NCAA Division III Bylaws prohibit the awarding of financial awards, grants and scholarships to intercollegiate student-athletes on the basis of athletic participation, leadership, ability or performance. As a result, eligibility for scholarships will be assessed without the consideration of athletic participation, leadership, ability or performance.</p>
<hr />
<h2>Out-of-State Students</h2>
<h3>Empire Scholarship: $5,000/year</h3>
<p>This award for first year students from outside New York State is valued at $5,000 a year. Students must have earned at least a 88 average on a 100-point scale or the appropriate equivalent, and will be considered holistically for full consideration. On-campus residency is required, full-time status (30 credits per year), and a 3.25 Institutional GPA are required to maintain the award for three additional years. The Recognition Scholarship can also receive the Gold, Green or Prometheus Scholarship as long as the student meets the academic requirements for one of those awards.</p>
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<h1>Course Details</h1>
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<h2>Developing Your Syllabus</h2>
<p>For each course taught, faculty are required to provide a course syllabus for all their students, and to provide a file copy (by the first day of class) for their academic department office.</p>
<ul>
<li>
In preparing the syllabus, it should be kept in mind that a failure “to make the standards and expectations for the grade known” and/or failure “to apply the announced standards and expectations of the course” are considered legitimate grounds for a student grade appeal.
</li>
<li>
Accordingly, the syllabus should be very clear about the grading system, and any subsequent changes that deviate from your syllabus during the semester should be dated, announced, and distributed to the students in writing.
</li>
<li>
Your syllabus shall also include all policy statements required by the College Senate, including
<ol>
<li>
University attendance policy,
</li>
<li>
sexual harassment and Title IX statement,
</li>
<li>
emergency alert system,
</li>
<li>
statement of equity and open communication,
</li>
<li>
student accessibility service statement,
</li>
<li>
student code of conduct,
</li>
<li>
statement on disruptive student behavior,
</li>
<li>
electronic devices policies,
</li>
<li>
academic dishonesty policy,
</li>
<li>
and most recently COVID policy.
</li>
</ol>
</li>
</ul>
<p>More details can be found at <a href="/academics/academic-affairs/faculty-guide/instructor-responsibilities#syllabus" target="_blank" rel="noopener">Instructor Responsibilities: Course Syllabus Preparation & Distribution</a>.</p>
<hr />
<h2>Office Hours</h2>
<p>Full-time faculty should be available in their office for a minimum of four regularly scheduled office hours per week. Part time faculty are encouraged to be available before and after class for at least one hour per week, per course or otherwise schedule equivalent office hours coverage.</p>
<p>Unless teaching only online courses, employees are expected to hold office hours in their faculty office on campus.</p>
<p>More details can be found at <a class="go" href="/support/policies/adopted/aa_academic_affairs_office_hours.html">University-wide Policies: Office Hours</a></p>
<hr />
<h2>Teach Class as Assigned</h2>
<p>All classes must be taught during the assigned days and times as well as in the modality indicated on the schedule. Changes to dates, times, or modality cannot be made unilaterally by the instructor.</p>
<p>Night classes meet for 2.5 full hours each week. Class should not be shortened and do NOT omit the 10-15 minute break to “let class out early”. Students need the break in order to keep up with a 2.5 hour class, especially since many of them also work in the day prior to the night class.</p>
<hr />
<h2>Class Cancellation Policy</h2>
<p>Faculty are expected to be present at all classes for which they are scheduled. A faculty member who cannot hold a class because of illness or other extraordinary circumstance must notify their chairperson and administrative assistant as soon as possible prior to the scheduled class. In consultation with the chair, a decision will then be made to provide alternative coverage for the class or for make-up of the missed class at another time.</p>
<hr />
<h2>EagleSUCCESS</h2>
<p>EagleSUCCESS is an early alert and communication tool that supports student success. Faculty participation is critical for early interventions and creating a complete picture of our students’ progress for Advisors to be better able to support them.</p>
<p>Learn more about this program by viewing these <a href="https://www.youtube.com/channel/UC5_VcDCUCCLyoFNyvZN4Q3g/videos" target="_blank" rel="noopener">short Faculty Tutorials on Youtube</a>.</p>
<p><strong>There are 4 essential features for faculty:</strong></p>
<ul>
<li>
Set up your profile and notification preferences
</li>
<li>
Set up your schedule
</li>
<li>
Respond Accurately to Roster Verification Surveys
</li>
<li>
Give a Flag, Referral, or Kudos anytime
</li>
</ul>
<p><strong>Add a statement to your syllabus</strong></p>
<p>I Care About Your Success! I will be using EagleSUCCESS to communicate with you about your academic progress and connect you to support if you need it. Throughout the term, you may receive emails from <a href="mailto:[email protected]">[email protected]</a> regarding your attendance, course grades, or academic performance. To benefit, it is important that you check your SUNY Brockport email regularly and follow through on my recommended actions as quickly as possible. You may also be contacted directly by someone in the Academic Success Center or another campus support professional. Remember, the best students ask for help.</p>
<hr />
<h2>Student Concerns</h2>
<p>All students must respect the rights of others.</p>
<p>The SUNY Policies of the Board of Trustees states that “No person…shall deliberately disrupt or prevent the peaceful and orderly conduct of classes, lectures, and meetings.” Where such behaviors do occur, it is the faculty member’s responsibility to deal with the situation. This includes:</p>
<ul>
<li>
Documenting all behavioral infractions and disciplinary actions taken
</li>
<li>
Discussing the situation with the student(s) to allow opportunities to change the disruptive behaviors
</li>
<li>
Notifying University Police (if a student needs to be forcibly removed from class) or one’s chairperson or dean (if questions arise about how to handle a situation).
</li>
</ul>
<p>More details can be found at <a class="go" href="/support/policies/adopted/aa_vprovost_academicaffairs_disruptive_students_inclass.html">Procedures for Dealing with Students Who are Disruptive in Class</a></p>
<p>Disruptive students can also be referred directly to the <a class="go" href="/support/student_behavioral_consultant_team/">Student Behavioral Consultant Team (SBCT)</a></p>
<hr />
<h2>Unregistered Students and Roster Verification Survey</h2>
<p>Under no circumstances should any instructor knowingly allow an unregistered student to continue attending class. Doing so is against University policy. This means attendance will need to be taken in some manner and checked against the final class roster issued at the beginning of each semester.</p>
<p>In accordance with federal regulations, students receiving federal financial aid must attend at least one session of a class that they are registered for in order to receive that aid. The University is responsible to monitor cases where such a student never attends a class (or in the case of online students, fails to logon at least once).</p>
<p>All faculty will thus be required to report non-attending students and verify course roster via the EagleSUCCESS system at the beginning of Week 3 of each semester. You will receive multiple notifications to guide you through this process each semester.</p>
<hr />
<h2>Academic Dishonesty Policy</h2>
<p>Any episode of academic dishonesty is a major violation of University policy and should not be tolerated. Repeated offenses are particularly egregious and can result in Conduct Dismissal from the University. For these reasons, faculty are expected to both respond to cases of academic dishonesty and to provide a record of such transgressions. This means that even if no official penalty has been applied, a record of the offense should still be established.</p>
<p>Faculty are also expected to design and clearly state their academic dishonesty policy in the syllabus (e.g., how plagiarism, cheating, or other violations may affect assignment grades and course grades).<br />More details can be found at <a href="/support/policies/adopted/aa_vprovost_academicaffairs_academic_dishonesty.html">Academic Dishonesty Policy</a></p>
<hr />
<h2>Mid- term Grades</h2>
<p>For undergraduate courses, specific policies also exist for mid-term grades and final exams.</p>
<p>In regard to Mid-term grades, faculty are required to provide “Mid-Term Progress Reports” for their undergraduate students. Accomplishing this, in turn, requires that at least one graded assignment, examination, or performance measure be completed prior to the deadline set for submission of the Mid-term Progress Report (to ensure a meaningful basis for the reported grade).</p>
<p>Issuing a single or common grade (“blanket” grades) for all students in a course, failure to provide a graded assignment or exam, or any other failure to meaningfully evaluate students prior to the Mid-term Progress Report deadline, is violation of this policy.</p>
<p>Any justifiable exception to this rule must be approved by the department chair and the Dean (in such cases the chair will notify the Registrar of this exception). Faculty should immediately report to the Registrar any student who is participating in class but not on the Mid-term grade list.</p>
<hr />
<h2>Incomplete (I) & “PR” Grades</h2>
<p>A grade of Incomplete or “I” should be submitted only where circumstances beyond the student’s control prevent the student from completing a minor part of the required work and some additional time is needed. In this case, an “I” Contract, which specifies the work that needs to be completed, must be submitted to the Registrar. The electronic form is available on the faculty Banner system. Information required includes the date by which the work must be done (no later than the end of the following semester) and an alternate grade to be assigned if the specified work is not completed as described (which in many cases is an “E”).</p>
<p>Faculty should keep in mind that unless formal course policy (stated in the course syllabus) allows such opportunities to all students, additional time for extra work to raise poor grades, for work missed because of unexcused absences, etc., are not legitimate grounds for assigning a grade of Incomplete.</p>
<p>Faculty must not, under any circumstances, offer a student an “I” as a method of retaking an entire course or a substantial portion of a course without reregistering for the course in a succeeding semester. “I” grades issued when more than a minor part of the work is outstanding are very often fated to become “E” grades when the work is not completed on time as specified.</p>
<p>Students cannot be graduated with an uncompleted “I” grade on their transcript.</p>
<hr />
<h2>Grade Appeal Policy</h2>
<p>Students should address any question or disagreement about grades as quickly as possible with the course instructor and/or department chair. An attempt to resolve the issue informally with the instructor and or department chair is required in all cases.</p>
<p>After carrying out the informal process, however, the student may wish to initiate a further appeal to Associate Deans/Deans.</p>
<p>Time limits for grade appeals: The student must file a written grade appeal with the department chairperson within thirty (30) calendar days from the date on which the registrar posts the grades for the semester in which the course was taken. During this 30-day period, the student must also engage in the informal attempt to resolve the disagreement.</p>
<p>More information can be found at <a href="/support/policies/adopted/aa_vprovost_academicaffairs_grade_appeals.html">Grade Appeal Policy</a></p>
<hr />
<h2>Final Exams</h2>
<p>The final exam will be scheduled during the final exam week and is not allowed to be scheduled during the last week of class per university policy.</p>
<p>Please follow the University’s <a href="/academics/calendar/">Academic Calendar</a>, <a href="/support/registration-records/final-exam-schedule-fall/">Fall Final Exam Schedule</a>, and <a href="/support/registration-records/final-exam-schedule-spring/">Spring Final Exam Schedule</a> to schedule your final exams.</p>
<p>Students sometimes find that they are scheduled for more than two examinations on one day during the final examination period, or they may have two examinations scheduled for the same time period. When this happens, the student may request rescheduling of one of the examinations.<br />More information can be found at <a href="/academics/success_center/index.html">Final Examination Policy</a></p>
<hr />
<h2>Student Course Evaluations (IAS)</h2>
<p>Students will be sent the evaluation form for each course they are enrolled by the Academic Systems & Instructional Support department. Please encourage students to complete the survey. Reporting of scores is required for all faculty in their annual reports.</p>
<hr />
<h2>Additional Resources</h2>
<p><a href="/academics/academic_affairs/">Division of Academic Affairs</a></p>
<p><a href="/academics/academic-affairs/faculty-guide/instructor-responsibilities/">Faculty and Staff Guide</a></p>
<p><a href="/academics/success_center/index.html">Academic Success Center</a></p>
<p><a href="https://www2.brockport.edu/support/registration-records/">Registration and Records</a></p>
<p><a href="/graduate/index.html">Center for Graduate Studies</a></p>
<p><a class="go" href="https://gobrockport.com/">Department of Athletics</a></p>
<p><a href="https://library.brockport.edu/faculty-support">Drake Memorial Library Faculty and Staff Support Guide</a></p>
<p><a href="https://library.brockport.edu/c.php?g=801836&p=6118945">Open Educational Resources</a></p>
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<h1>Jeffrey W. Thompson</h1>
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Assistant Director, Academic Systems and Instructional Supp
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(585) 395-2061<br/>
<a id="email_address" href="mailto:[email protected]">[email protected]</a><br/>
Office: Drake Library 44 F<br/>
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<h3>Bio</h3>
<p>
Jeff Thompson, Assistant Director of Academic Systems & Instructional Support (ASIS), manages the ASIS instructional design team in their drive to support faculty in the design, development, and delivery of their online course content. Jeff is also a system administrator for Brockport’s learning management system, faculty annual review system, and student survey system. Jeff has supported students and faculty for over 25 years. This work has included student aide positions at Monroe Community College (MCC) and SUNY Oswego; an assistant director at MCC overseeing campus classroom, lab, and event space technology; an adjunct associate professor at MCC teaching computer, business, and communications classes; an adjunct professor at Herkimer County Community College teaching communications; an adjunct professor at Medaille College teaching business and computer classes; and a SMART Board sales representative and trainer for K-12 education. Jeff has acquired three degrees in business administration – an AS from MCC, BS from SUNY Oswego, and an MBA from Medaille College.
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<h1>Faculty and Staff Planning Events</h1>
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<h3 tabindex="-1">How to Request Space</h3>
<p><em>For internal and student organization requests:</em></p>
<ol tabindex="-1">
<li tabindex="-1">
<strong tabindex="-1">Determine when and where you might want to hold your event.</strong>
<ul tabindex="-1">
<li tabindex="-1">
Think about the date, time, and location.
</li>
<li tabindex="-1">
Consider other events going on around campus.
</li>
<li tabindex="-1">
Make sure you have enough lead time to plan your event!
</li>
</ul>
</li>
<li tabindex="-1">
<strong tabindex="-1">Utilize the “who to contact” list (see links to left) to check on availability of the space(s) you’d like to use before publicizing or further planning for your event.</strong>
<ul tabindex="-1">
<li tabindex="-1">
Making sure space and services are available and appropriate is essential to planning a successful event!
</li>
<li tabindex="-1">
If you need assistance with identifying an appropriate space, contact University Events.
</li>
</ul>
</li>
<li tabindex="-1">
<strong tabindex="-1">Submit your completed <a class="file file_4360 lw_files_pdf" title="room_reservation.pdf" href="/live/files/4360-roomreservationpdf" target="_blank" rel="noopener">Event and Room Request Form (PDF)</a> to the appropriate scheduling office (see “who to contact” at left).</strong>
<ul tabindex="-1">
<li tabindex="-1">
<strong tabindex="-1">10 days advance notice required</strong> for events with services.
</li>
<li tabindex="-1">
Submission of the form does not guarantee use of space!
</li>
<li tabindex="-1">
If your event is in <strong tabindex="-1">more than one venue</strong>, send all forms to University Events.
</li>
<li tabindex="-1">
The “event description” section of the form is used to explain and promote your event on the <strong tabindex="-1">University Events Calendar</strong>.
</li>
</ul>
</li>
<li tabindex="-1">
<strong tabindex="-1">Allow at least two business days for the events team to review and process your request.</strong>
<ul tabindex="-1">
<li tabindex="-1">
A member of the events team may contact you for more information to better assist you with your request.
</li>
<li tabindex="-1">
Processing time depends on the complexity of the request. Events with services will take longer than simple meetings.
</li>
</ul>
</li>
<li tabindex="-1">
<strong tabindex="-1">A confirmation email will be sent when your request is approved. This means your reservation is all set!</strong>
<ul tabindex="-1">
<li tabindex="-1">
Review the attached confirmation document to double check all details.
</li>
<li tabindex="-1">
Your Event Coordinator is your most important resource. Find their name on the document, because they are your point of contact and connection to the many campus departments that make events happen!
</li>
<li tabindex="-1">
If you need to change or cancel your reservation, contact your Event Coordinator.
</li>
</ul>
</li>
<li>
<strong>Promoting Your Event</strong>
<ol tabindex="-1">
<li>
Submit an event description for university-wide events and events that are open to the public.
</li>
<li>
If your event is a <strong>university-wide event and/or open to the public</strong>, you will be asked to submit a short description of the event during the reservation process. <strong>A description for university-wide and/or public events is required as part of the University’s event process.</strong> (Note: Internal meetings and trainings do not require a description.)
</li>
<li>
Event descriptions of university-wide events and public events will be added to the <a href="https://today.brockport.edu/calendar/">University Events Calendar</a>, making the information visible to everyone that visits our website. Adding an event description is a simple way to share information across campus and with the public. It also helps the entire community plan ahead to attend the event or activity.
</li>
<li>
For questions regarding promotion of your event on the University website, email <a tabindex="-1" href="mailto:[email protected]">[email protected]</a>.
</li>
</ol>
</li>
</ol>
<h3 tabindex="-1">External Inquiries</h3>
<p><a class="go" href="/support/university-events/directory/">Contact the University Events Team</a></p>
<p>Inquiries must be submitted at least two (2) weeks prior to the proposed event date.</p>
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<h1>Special Events Recreation Center</h1>
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<p class="intro" tabindex="-1">The Special Events Recreation Center, or SERC, is our newest state-of-the-art facility on campus. This 138,000 square foot, three-story building serves as the home for Campus Recreation and SUNY Brockport’s Golden Eagles Track and Field programs.</p>
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<p tabindex="-1">A major component of the facility is the Field House - designed to accommodate large-scale competitions, including national NCAA track and field events and a variety of recreational activities. The SERC is the preferred venue for large concerts and major academic ceremonies and will host several area <a href="/support/university-events/highschool/">High School graduations</a> in the summer of 2013.</p>
<h3 tabindex="-1">Capacity</h3>
<p tabindex="-1"><strong tabindex="-1">Total Seating:</strong> 5,500 people including retractable bleacher seating for 3,850</p>
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10,000 sq. ft. fitness center with available community memberships
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200 meter Running Track with wide lanes for accessibility
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Dedicated Shot Put and Discus Areas
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Four Basketball Courts
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Tennis Courts
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Annex with meeting space and multipurpose rooms
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Full-service <a tabindex="-1" href="http://garnishescatering.com/">catering</a>, cafe and retail space
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<p tabindex="-1">The SERC FIeld House and adjoining meeting spaces can be set up in a <a href="/support/university-events/SERCimages/">variety of layouts</a> for a wide range of activities.</p>
<p tabindex="-1">Contact <a href="/live/profiles/1223-richard-klancer">Richard Klancer</a> to inquire about reserving SERC for your next event.</p>
<p tabindex="-1">Read our <a href="/support/university-events/SERCguide/">rules and guidelines</a> for using SERC.</p>
<p tabindex="-1">Find out more about a <a href="/life/campus-recreation/membership/">membership at SERC</a>.</p>
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<h1>STUDENT RIGHTS & RESPONSIBILITIES</h1>
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<p>Education after high school costs you time, money and effort. It is a big investment and you should carefully evaluate the school(s) you are considering. To help you make an educated choice, you should have information on the school’s academic programs, facilities, cost of education, refund policy and financial aid programs.</p>
<h2>Student Rights</h2>
<h3>You Have the Right to Ask a School:</h3>
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The names of its accrediting and licensing organizations. You also have the right to ask for a copy of the documents describing the institution’s accreditation or licensing.
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About its programs, its instructional, laboratory and other physical facilities, and its faculty.
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About its completion and transfer-out rates.
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If the school advertises its job placement rates as a means of attracting students and what information it has to back up its claims.
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What the cost of attending is, what it is composed of and what the policy is on refunds to students who drop out.
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What financial assistance is available, including information on all federal, state, local, private and institutional financial aid programs.
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Who its financial aid personnel are, where they are located, how to contact them for information, and what the counseling procedures are.
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What the procedures and deadlines are for submitting applications for each available financial aid program.
</li>
<li>
How it selects financial aid recipients.
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<li>
How it determines your financial need. This process includes how costs for tuition and fees, room and board, travel, books and supplies, and personal and miscellaneous expenses are considered in your cost of education. It also includes the resources considered in calculating your need (such as parental contribution, other financial aid, assets, etc.).
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<li>
How much of your financial need, as determined by the school, has been met.
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<li>
How and when you will receive your financial aid.
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<li>
To explain each type and amount of assistance in your financial aid package.
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<li>
What the interest rate is on any student loan you have, the total amount you must repay, the length of time you have to repay, when you must start repaying, and what cancellation or deferment (postponement) provisions apply.
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If you are offered a Federal College Work-Study job - what kind of job it is, what hours you must work, what your duties will be, what the rate of pay will be, and how and when you will be paid
</li>
<li>
About its loan default rates.
</li>
<li>
For a copy of its campus security report.
</li>
<li>
How the school determines whether you are making satisfactory academic progress, and what happens if you are not.
</li>
<li>
To reconsider your aid package if you believe a mistake has been made, or if your enrollment or financial circumstances have changed.
</li>
<li>
What special facilities and services are available to the disabled.
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<p><strong>Note:</strong> All of SUNY Brockport’s student consumer disclosure items may be found on the <a href="/life/disclosures">SUNY Brockport website</a>.</p>
<h2>Student Responsibilities</h2>
<h3>It Is Your Responsibility To:</h3>
<ul>
<li>
Review and consider all information about a school’s program before you enroll.
</li>
<li>
Pay special attention to your application for student financial aid, complete it accurately, and submit it on time to the right place. Errors can delay or prevent your receiving aid.
</li>
<li>
Know all the deadlines for applying or reapplying for aid, and meet them.
</li>
<li>
Provide all documentation, corrections, and/or new information requested by either the financial aid office or the agency to which you submitted your application.
</li>
<li>
Notify your school of any information that has changed since you applied for financial aid.
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<li>
Read, understand, and keep copies of all forms you are asked to sign.
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<li>
Be aware of and meet any of the terms of an award that you may accept, including maintaining Satisfactory Academic Progress.
</li>
<li>
Repay any student loans you have. When you sign a promissory note, you are agreeing to repay your loan.
</li>
<li>
Conduct an entrance counseling: Annual Student Loan, Acknowledgment, and an exit interview at your school if you have a Federal Nursing Loan, Federal Stafford Loan (subsidized or unsubsidized), Federal PLUS or Parent’s Loan, or any type of federal loan.
</li>
<li>
Notify your school of a change in your name, address or attendance status (half-time, three-quarter time, or full-time). If you have a loan, you must also notify your lender of these changes.
</li>
<li>
Satisfactorily perform the work agreed upon in a Federal College Work-Study job, if you have one.
</li>
<li>
Understand your school’s refund policy. If you drop out of school within a short time after you start, you may be able to get a part of your education expenses returned to you. But after a certain date, you will not get any money back. Check with your school to find out what expenses you may have to pay if you drop out.
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<h1>Student Loan Practices Code of Conduct</h1>
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<p class="intro">SUNY Brockport works diligently to ensure that its officers, employees and agents avoid conflicts of interest in connection with their responsibilities relating to providing and administering student loans for our students.</p>
<p>In accordance with state and federal law, you should be aware that the following activities are prohibited. Some of these prohibitions involve technical definitions which can be found by referring to the applicable state and federal law. If you wish to obtain this information, please contact SUNY Brockport Financial Aid Office.</p>
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<li>
SUNY Brockport, State University of New York, does not enter into any revenue-sharing arrangement with any lender.
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<li>
No officer, employee or agent of SUNY Brockport, State University of New York, who is employed in the Financial Aid Office or who otherwise has responsibilities with respect to education loans, will solicit or accept any gift or other thing of value from a lender, guarantor, or servicer of education loans. Note that certain items provided or contributed by lenders are not considered gifts, such as training materials, philanthropic contributions unrelated to education loans, and entrance and exit counseling services.
</li>
<li>
No officer, employee or agent of SUNY Brockport, State University of New York, who is employed in the Financial Aid Office or who otherwise has responsibilities with respect to education loans, will accept from any lender or affiliate of any lender, any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.
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SUNY Brockport, State University of New York, will not, for any first-time non-federal loan borrowers, assign, through award packaging or other methods, the borrower’s loan to a particular lender or refuse to certify, or delay certification of, any loan based on the borrower’s selection of a particular lender.
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SUNY Brockport, State University of New York, will not request or accept from any lender, any offer of funds to be used for private education loans, including funds for an opportunity pool loan, to students in exchange for the campus providing concessions or promises regarding providing the lender with a specified number of loans made, insured, or guaranteed, a specified loan volume, or a preferred lender arrangement for such loans.
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SUNY Brockport, State University of New York, does not request or accept from any lender any assistance with call center staffing or financial aid office staffing.
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No officer, employee or agent of SUNY Brockport, State University of New York, who is employed in the Financial Aid Office or who otherwise has responsibilities with respect to education loans or other student financial aid and who serves on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors, will receive anything of value from the lender, guarantor, or group of lenders or guarantors for such service.
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<h1>American Democracy Project</h1>
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<p class="intro">The American Democracy Project at SUNY Brockport is a coalition of faculty, staff and students that seeks to foster a greater understanding of civic life and equip all members of the Brockport community with the knowledge, skills, attitudes and experiences they need to be informed and engaged citizens.</p>
<h2 class="bport_structure_hidden">Main Page Content</h2>
<h2>Upcoming Events</h2>
<h3>Join us for our <strong>Democracy 101 Series</strong> this Spring!<br /><br /></h3>
<h4>WEDNESDAY, FEBRUARY 27</h4>
<h3>Depolarizing America with <img class="" src="/live/images/9328-betterangelslogo" alt="Better Angels Logo" width="327" height="47" /></h3>
<p>In December, 2016, 10 Trump supporters and 11 Clinton supporters gathered in South Lebanon, Ohio, in what became the first Better Angels Red/Blue Workshop. The goal? To see if they could respectfully disagree and find any common ground. Since then, the citizens’ organization, which has been featured in the New York Times and on ABC, CBS, CNN and numerous others, has sought to depolarize American and bring people together from all sides of the aisle to engage in meaningful dialogue.</p>
<p>The American Democracy Project is pleased to announce that on <strong>Wednesday, February 27th</strong>, Better Angels is coming to Brockport! We invite all members of campus and the surrounding community to join us as we look for common ground and ways to work together with two unique events:</p>
<h3>Communicating Across Political Divides Skills Workshop</h3>
<h4><strong>2:00PM - 4:30PM, Seymour UNION 119<br /><a class="go" href="https://forms.brockport.edu/view.php?id=3040710" target="_blank" rel="noopener">PRE-REGISTER HERE</a></strong></h4>
<p>Come learn proven techniques for depolarizing conversations across the political divide! Repairing relationships across the divide is a crucial first step to healing the country’s current polarization, reinvigorating the lively and respectful exchange of ideas that is crucial for a robust democracy.</p>
<p>While no one is likely to change their positions, both are likely to understand one another’s perspectives, feel more mutual respect, and identify any common ground.</p>
<h3>Understanding Polarization in America</h3>
<h4><strong>6:30PM – 8:00PM, MCCUE AUDITORIUM, LIBERAL ARTS BUILDING</strong></h4>
<p>Research shows that there is a growing divide between the values of Democrats and Republicans, coupled with an increasing animosity against members of the opposite political party. During this session, members of Better Angels will share information about polarization, the unintended consequences, how the organization is bringing people together and ways individuals can work to repair this divide in their own social networks.</p>
<hr />
<h3>Partner With Us</h3>
<p><a class="go" href="https://forms.brockport.edu/view.php?id=1411910" target="_blank" rel="noopener">Submit a project idea or request for funding</a></p>
<h3>National Organization</h3>
<p><a class="go" href="http://www.aascu.org/programs/ADP/" target="_blank" rel="noopener">AASCU’s American Democracy Project</a></p>
<h3>Local Contacts</h3>
<p>Feel free to contact the Brockport ADP Project Co-Chairs:</p>
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<li>
Dena Levy, Associate Professor and Interim Chair of Political Science and International Studies: <a href="mailto:[email protected]?subject=">[email protected]</a>, (585) 395-5276
</li>
<li>
Kim Piatt, Associate Director of Community Development: <a href="mailto:[email protected]">[email protected]</a>, (585) 395-2987
</li>
</ul>
<blockquote><p>“Democracy has to be born anew in each generation, and education is its midwife.”<br />– John Dewey, 1916</p></blockquote>
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About ADP
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The Mission of ADP
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The American Democracy Project is a national, multi-campus initiative - with 250 participating colleges and universities - focused on public higher education’s role in preparing the next generation of informed, engaged citizens for our democracy. The project seeks to foster a greater understanding of the civic life of the United States and to produce graduates who are committed to being knowledgeable, involved citizens in their communities.
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The project began in 2003 as an initiative of the American Association of State Colleges and Universities (AASCU), in partnership with <em>The New York Times</em>.
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Learn more through the national <a href="http://www.aascu.org/programs/adp/" target="_blank" rel="noopener">ADP website</a>.
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ADP at Brockport
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<h1>History</h1>
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<p class="intro">Brockport began its participation in the American Democracy Project in 2003. It has sponsored a number of initiatives over the years. Here is a brief highlight:</p>
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Initiated a <a href="/academics/american_democracy_project/summer_reading_program/index.html">Summer Reading Program in 2004</a> which continues
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2003-2004 <a href="/academics/american_democracy_project/audit2004/engagement.html">Campus Audit of Civic Engagement</a>
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Hosted Dr. George Mehaffy, AASCU’s ADP coordinator at a <a href="/academics/american_democracy_project/kickoff/index.html">Feb 13, 2004 Colloquium</a>
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Followed with a series of town-hall meetings in spring 2004, which generated a <a href="/academics/american_democracy_project/kickoff/recommendation.html">set of recommendations</a>
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A tsumani hit the Indian Ocean in December, 2004. The University responded by <a href="/academics/american_democracy_project/tsunami.html">raising money for an orphanage</a> in Tirukkovil, Sri Lanka
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In 2006, ADP began a <a href="/academics/american_democracy_project/speakers.html">lecture series</a>, which continues as a grant opportunity to enhance civic engagement on campus
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ADP coordinates the University’s recognition of Constitution Day (Sept. 17), and has annually hosted a <a href="/academics/american_democracy_project/constitution.html">naturalization ceremony</a> near that date since 2008
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<p>You can learn more about the history of ADP in its <a href="/academics/american_democracy_project/news.html">news archive</a>.</p>
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<h1>Distinguished Speakers Series</h1>
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<p class="intro">The American Democracy Project has created a proud tradition of vibrant intellectual exchange through its distinguished speakers series.</p>
<h2 class="bport_structure_hidden">Main Page Content</h2>
<p>Each year, ADP awards grants to academic departments and campus organizations to support lectures on topics related to its mission of promoting civic engagement. Unless otherwise noted, all events are free and open to the public.</p>
<h2>Spring 2018 Speakers</h2>
<h3><br />Dr. Martin Luther King, Jr. Commemoration<br />The Rev. Marvin A. McMickle, PhD<br />Friday, January 12, at 11 am<br />Rochester Educational Opportunity Center<br />161 Chestnut Street</h3>
<p>Born in Chicago in 1948, Dr. McMickle served as the senior pastor of Antioch Baptist Church in Cleveland, OH, from 1987 to 2011. He led the church in establishing a ministry for people affected by HIV/AIDS — the first of its kind in the country. Under his leadership, the church tithed one-tenth of its annual income to community-based programs every year.</p>
<p>He is a member of the Martin Luther King, Jr. Board of Preachers at Morehouse College in Atlanta, GA, and has authored 14 books and dozens of articles that regularly appear in professional journals and magazines. He has served as president of Colgate Rochester Crozer Divinity School since 2011.</p>
<p>McMickle’s talk will be followed by a screening of the film <em><a href="http://www.pbs.org/show/black-america-mlk-and-still-i-rise/" target="_blank" rel="noopener">Black America Since MLK: And Still I Rise</a></em> and the traveling museum exhibit <em>Journey to the North</em>, about the Underground Railroad.</p>
<hr />
<h3 id="jelaca"><em>A Good Wife</em>: The Sound of Silence: Engendering Ethno-Politics<br />Dr. Dijana Jelača<br />Monday, January 29, at 6:30 pm<br />Liberal Arts Building, McCue Auditorium</h3>
<p>Kicking off the Brockport International Film Festival, Jelača will introduce, screen, and discuss the award-winning Serbian/Bosnian film <em>A Good Wife</em>, which she screened at the 2017 Bosnian Film Festival in New York City. The film is a moving story about the difficult dialogues common to illness, trauma, and national conflict.</p>
<p>Jelača is the author of <em>Dislocated Screen Memory: Narrating Trauma in Post-Yugoslav Cinema</em> and teaches in the Department of Communication and Media Studies at Fordham University.</p>
<hr />
<h3 id="goss">Locked and Loaded: The Great American Gun Debate in a Polarized America<br />Dr. Kristin Goss<br />Monday, February 12, at 6 pm<br />Cooper Hall, New York Room</h3>
<p>Goss will trace the major continuities and changes in gun politics and policy over the past 15-20 years and discuss how gun policy is a reflection of the 2016 election. She is co-author of the book <em>The Gun Debate: What Everyone Needs to Know</em> as well as other publications on public policy and gender.</p>
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<h3 id="robinson">The Black Superhero in ‘Postracial’ Popular Culture<br />Dr. Timothy Robinson ’98<br />Saturday, February 24, at 1 pm<br />Liberal Arts Building, Room 206</h3>
<p>Robinson received his bachelor’s degree in English from Brockport, where he was a McNair Scholar. His work examines the intricacies of race and gender in popular cultural genres, including comic books, film, and television. This lecture is part of Brockport’s annual <a href="https://dspace.sunyconnect.suny.edu/handle/1951/71699" target="_blank" rel="noopener">SEGue symposium</a> for English graduate students, which is also free and open to the public.</p>
<hr />
<h3 id="germano">Fight Like a Girl<br />LtCol Kate Germano, USMC (Ret.)<br />Thursday, April 5, at 7 pm<br />Seymour Union, Ballroom West</h3>
<p>A 20-year-career Marine and combat veteran, Kate became a national figure in the press in 2015 by speaking out against gender bias and advocating for higher expectations and standards for women in the military. She has been featured by <em>The New York Times</em>, <em>TIME</em> magazine,<br /><em>U.S. News & World Report</em>, <em>The Washington Post</em>, NPR, C-SPAN, PBS Newshour, and many more.</p>
<p>Following her talk, Kate will sign copies of her book, <em>Fight Like a Girl: The Truth Behind How Female Marines Are Trained.</em></p>
<hr />
<h3 id="nichols">The Death of Expertise<br />Dr. Tom Nichols<br />Tuesday, May 1, at 6 pm<br />Liberal Arts Building, McCue Auditorium</h3>
<p>Nichols will speak on the themes of his recent book, <em>The Death of Expertise: The Campaign Against Established Knowledge and Why It Matters</em>, in which he argues that democracy only works with an informed citizenry and explains how uninformed citizens are failing in their duty. Nichols is professor of national security affairs at US Naval War College; adjunct professor at the Harvard Extension School; and a five-time undefeated <em>Jeopardy!</em> champion.</p>
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<li> <a href="/academics/">Academics</a></li><li> <a href="/academics/american-democracy-project/">American Democracy Project</a></li><li> <a href="/academics/american-democracy-project/speakers-archive/">Speakers Archive</a></li>
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<h1>Speakers Archive</h1>
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<p class="intro">Here are details of the speakers and sponsors from previous years. We are pleased to have been able to bring such a diverse group of scholars to campus to enrich our academic community.</p>
<h2 class="bport_structure_hidden">Main Page Content</h2>
<p>Please consider submitting a <a href="https://forms.brockport.edu/view.php?id=1411910" target="_blank" rel="noopener">grant request</a> for next year’s lecture series;</p>
<h2>Fall 2017</h2>
<h3>Images that Demand Change: Democracy and Social Justice in African American Children’s Literature</h3>
<p><strong>Speaker:</strong> Dr. Katharine Capshaw</p>
<p><strong>Sponsor:</strong> Dr. Althea Tait</p>
<p><strong>Date:</strong> Tuesday, October 24, 7 pm, in the SERC, Eagle’s Lookout</p>
<p><strong>Description:</strong> How have images of black youth promoted democracy and exposed inequity? By thinking about the mobilization of the photograph and illustration against public visual rhetoric of black criminality and deprivation, Capshaw, who is a professor of English at the University of Connecticut, will explore a range of writers, photographers, and illustrators who employ images of childhood innocence, anger, and resistance in order to argue for social and political change.</p>
<h3>Crazy Love: Surviving Relationship/Domestic Violence</h3>
<p><strong>Speaker:</strong> Leslie Morgan Steiner</p>
<p><strong>Sponsor:</strong> Dr. Karen Logsdon</p>
<p><strong>Date:</strong> Wednesday, October 25, 7 pm, in the Seymour Union Ballroom</p>
<p><strong>Description:</strong> At 22, Leslie Morgan Steiner seemed to have it all: a Harvard diploma, a glamorous job at Seventeen magazine, a New York City apartment, and a boyfriend who adored her. But behind a façade of success, this golden girl hid a dark secret. Steiner’s New York Times bestseller Crazy Love is an inside look at the violent, devastating world of abusive love. Her TED Talk, <a href="https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&cad=rja&uact=8&ved=0ahUKEwi66OeI4uvWAhUBcSYKHdRXBsoQyCkIKDAA&url=https%3A%2F%2Fwww.ted.com%2Ftalks%2Fleslie_morgan_steiner_why_domestic_violence_victims_don_t_leave&usg=AOvVaw30BeKbmBZoLJk9Cb_khZe7" target="_blank" rel="noopener">“Why Domestic Violence Victims Don’t Leave,”</a> has over three million views.</p>
<h3>Creating and Sustaining Positive Dreams</h3>
<p><strong>Speaker:</strong> TheArthur A. Duncan II, Esq.</p>
<p><strong>Sponsor:</strong> Dr. Korni Kumar</p>
<p><strong>Date:</strong> Monday, October 30, 3:45 pm, in the Seymour Union Ballroom</p>
<p><strong>Description:</strong> “From hustling crack on a corner to practicing law in a courtroom…this is my story! I am living proof that despite your past, your dreams can still come true.</p>
<p>“My story begins as I escape the violence of the Crips and Bloods street gangs in South Central LA and the abuse of a cocaine-addicted stepfather, only to go back to Buffalo, New York and perpetuate both ills by becoming a drug dealer myself. Ironically, I became a part of what victimized my family and me in Los Angeles….”<br />— Excerpted from the book jacket of Duncan’s <em><a href="https://www.amazon.com/Felon-Attorney-TheArthur-Duncan-II-Esq/dp/1631771876" target="_blank" rel="noopener">Felon-Attorney</a></em></p>
<p>Duncan recounts in compelling fashion how he lifted himself from the societal scrap heap to morph into a pillar of the community. An uplifting, modern parable about a real-life Prodigal Son proving that anything is possible with faith in the Lord.</p>
<h3>Feminist Political Economy in a Globalized World: African Women Migrants in South Africa and the US</h3>
<p><strong>Speaker:</strong> Dr. Mary Osirim</p>
<p><strong>Sponsor:</strong> Dr. Denise Copelton</p>
<p><strong>Date:</strong> Monday, November 6, 7 pm, in the Liberal Arts Building, McCue Auditorium</p>
<p><strong>Description:</strong> Osirim, provost and professor of sociology at Bryn Mawr College, will discuss how the paradigm of feminist political economy assists us in understanding the socioeconomic challenges, intersectionality, and resilience experienced by African women migrants in South Africa and African women immigrants and refugees in the US.</p>
<h3>The Issues in Our Tissues: Neurobiology, Trauma, Embodiment, and Social Justice</h3>
<p><strong>Speaker:</strong> Jacoby Ballard</p>
<p><strong>Sponsor:</strong> Dr. Milo Obourn</p>
<p><strong>Date:</strong> Tuesday, November 28, 6:30 pm, in the SERC, Eagle’s Lookout</p>
<p><strong>Description:</strong> Ballard is a trans yoga and meditation teacher with over 20 years of unique experience. He will lead a conversation about the effect of mindfulness on our nervous system, how the trauma of injustice lives in our bodies/hearts/minds, and tools for the work we must do to evolve together as a campus and as a society.</p>
<p>Ballard will also offer a workshop, “Stress Reduction, Self Care, and Resilience Through Yoga,” from 2 to 4 pm in the SERC Multipurpose Room.</p>
<hr />
<h2>Spring 2017</h2>
<h3>Behind the Kitchen Door</h3>
<p><strong>Speaker:</strong> Saru Jayaraman</p>
<p><strong>Sponsor:</strong> Dr. Susan Orr</p>
<p><strong>Date:</strong> Thursday, March 23, 6:30 pm, in the Liberal Arts Building, McCue Auditorium</p>
<p><strong>Description:</strong> Do you eat ethically? Do you know who touches your food? Did you know the minimum wage for tipped workers is $2.31? Saru Jayaraman is the Co-Founder and Co-Director of the Restaurant Opportunities Centers United (ROC United); author of <em>Behind the Kitchen Door</em>; and Director of the Food Labor Research Center at the University of California, Berkeley. After 9/11, together with displaced World Trade Center workers, she co-founded ROC, which now has more than 18,000 worker members, 200 employer partners, and several thousand consumer members in a dozen states nationwide.</p>
<h3>The Pink Tide? Women Presidents of Latin America</h3>
<p><strong>Speaker:</strong> Farida Jalalzai</p>
<p><strong>Sponsor:</strong> Dr. Steven Jurek</p>
<p><strong>Date:</strong> Wednesday, March 29, 7 pm, in the Liberal Arts Building, McCue Auditorium</p>
<p><strong>Description:</strong> Farida Jalalzai, who earned her PhD from the University at Buffalo, studies the representation and behavior of women and minorities in politics and the role of gender in the political arena. She is the author of <em>Shattered, Cracked and Firmly Intact: Women and the Executive Glass Ceiling Worldwide</em> and is the Hannah Atkins Endowed Chair and Associate Professor of Political Science at Oklahoma State University.</p>
<hr />
<h2>Fall 2016</h2>
<h3>Muslim Voices Series</h3>
<p>The Muslim Voices project gives American Muslims a platform to speak for themselves, instead of being defined by stereotypes and media caricatures. This speaker series will bring together five Muslim scholars and community leaders to share their experiences of what it is like to be a Muslim in the United States and their views toward faith, culture, and politics.</p>
<p><strong>Series Sponsor:</strong> Dr. Nilay Saiya</p>
<p><strong>Speaker:</strong> Faizan Haq, PhD, SUNY Buffalo<br /><strong>Topic:</strong> “Muslims and the Western Media”<br /><strong>Date:</strong> Monday, September 19, 6:30-7:30 pm, McCue Auditorium, Liberal Arts Building<br /><strong>Description:</strong> Faizan Haq has been teaching Islamic Cultural History and US and the Muslim World since 1996 at State University of New York at Buffalo. He is a fellow of the Association of Diplomatic Studies and Training in Washington, DC, and a lifetime member of Asian Studies Association. Currently he serves on the Executive Board of the New York Conference on Asian Studies. He is one of the founding members of the Center for the Study of Islam and Democracy and the co-founder and President of Pakistani American Research and Information Center. He has served as Secretary and Vice President of the Association of Muslim Social Scientists and as Secretary General and Vice President of Pakistani American Congress. He has also served as the President of the Pakistani American Association of Western New York. Faizan Haq is a known media analyst and has been asked to render his opinions for various media networks on diverse international issues, including ABC, CBS, NBC, Voice of America, and CNN. He is the founder and Publisher of WNYMuslims.org and an active member of the Western New York interfaith community.</p>
<p><strong>Speaker:</strong> Amer Aziz, Muslim Writer’s Guild of America<br /><strong>Topic:</strong> “True Islam versus the Extremists”<br /><strong>Date:</strong> Monday, September 26, 6:30-7:30 pm, McCue Auditorium, Liberal Arts Building<br /><strong>Description:</strong> Amer Aziz is a writer and editor with The Muslim Writer’s Guild of America, a body of writers committed to combating stereotypes and media caricatures of Islam and Muslims while educating the public on true Islamic values. Amer writes opinion editorials in newspapers and blogs on Patheos and Beliefnet, two of the most popular religion blogzines. He is Vice President of the Buffalo Chapter of the Ahmadiyya Muslim Community, a 19th-century reformist movement in Islam founded by Mirza Ghulam Ahmad, who Ahmadi-Muslims believe was the Messiah foretold by Muhammad. The movement currently spans 200 countries with membership in the tens of millions.</p>
<p><strong>Speaker:</strong> Mohammed Shafiq, PhD, Nazareth College<br /><strong>Topic:</strong> “Micro-messaging and Muslims”<br /><strong>Date:</strong> Monday, October 10, 6:30-7:30 pm, McCue Auditorium, Liberal Arts Building<br /><strong>Description:</strong> Muhammad Shafiq is professor and Executive Director of the Center for Interfaith Studies and Dialogue at Nazareth College. He is also Interim Executive Director of the Islamic Center of Rochester. He has been an active worker and participant in several interfaith forums and dialogue groups in America and abroad for over three decades. Dr. Shafiq has written over 50 articles and several books, including Interfaith Dialogue: A Guide for Muslims. His most recent article addresses the level of interfaith dialogue between different interfaith groups in the Rochester area.</p>
<p><strong>Speaker:</strong> Sareer Fazili, Esq., Islamic Center of Rochester<br /><strong>Topic:</strong> “Growing Up Muslim”<br /><strong>Date:</strong> Monday, November 7, 6:30-7:30 pm, McCue Auditorium, Liberal Arts Building<br /><strong>Description:</strong> Sareer Fazili is a Rochester-based litigation attorney. He currently serves as the President of the Islamic Center of Rochester. He is a current member of the Board of Directors of the Kashmiri American Council and serves on an executive subcommittee for Torts, Insurance and Compensation Law for the New York State Bar Association. He is a former member of the Board of Directors of the Monroe County Bar Association and currently sits on a number of the County Bar’s subcommittees. He is a proud husband and father of three daughters.</p>
<p><strong>Speaker:</strong> Najmah Abdulmateen, Women’s International Network<br /><strong>Topic:</strong> “Islam and Gender”<br /><strong>Date:</strong> Monday, November 14, 6:30-7:30 pm, McCue Auditorium, Liberal Arts Building<br /><strong>Description:</strong> Najmah Abdulmateen is a retired principal of the Rochester City School District and founded the Sister Clara Muhammad School in Rochester in the early eighties. She currently serves on the Board of Trustees at the University Preparatory Charter School for Young Men and co-chairs the Interfaith Collaborative of The Children’s Agenda. Najmah is also an active member of the women’s international network. Her hobbies include gardening and studying piano and Arabic.</p>
<h3><em>Kings, Queens, and In-Betweens</em></h3>
<p><strong>Speaker:</strong> Gabrielle Burton, director</p>
<p><strong>Sponsor:</strong> Dr. Brooke Starkoff</p>
<p><strong>Date:</strong> Monday, November 14, 7 pm, in the Seymour Union Ballroom</p>
<p><strong>Description:</strong> Join us for a screening of the documentary film <em>Kings, Queens, and In-Betweens</em>, introduced by director Gabrielle Burton and followed by a Q&A with Burton and performer Dr. Cool Ethan. The film explores the concept of gender expression and identity as seen through the window of drag queens and kings and transgender performers in Columbus, Ohio.</p>
<hr />
<h2>Spring 2016</h2>
<h3>Bad Faith: When Religious Belief Undermines Modern Medicine</h3>
<p><strong>Speaker:</strong> Dr. Paul Offit</p>
<p><strong>Sponsor:</strong> Dr. Susan Orr</p>
<p><strong>Date:</strong> Thursday, March 24, 6:30 pm in Edwards Hall, Room 100</p>
<p><strong>Description:</strong> Dr. Offit will discuss his new book which provides a look into the minds of those who choose to medically martyr themselves, or their children, in the name of religion. Offit chronicles the stories of these faithful and their children, whose devastating experiences highlight the tangled relationship between religion and medicine in America. Religious or not, this issue reaches everyone - whether you are seeking treatment at a religious hospital or trying to keep your kids safe from diseases spread by their unvaccinated peers.</p>
<h3>Reconsidering “Resilience Thinking”: Critiquing and Engaging an Emerging Paradigm</h3>
<p><strong>Speaker:</strong> Dr. Lisa Keränen</p>
<p><strong>Sponsor:</strong> Dr. Robert Mejia</p>
<p><strong>Date:</strong> Tuesday, March 29, 3:30 pm in the Seymour Union, Room 119</p>
<p><strong>Description:</strong> Dr. Lisa Keränen will discuss how constant medical crisis - such as Avian Flu, Swine Flu, Ebola, and Zika - affects public confidence and participation in public health practices, and the larger social consequences of our ongoing public health anxiety.</p>
<h3>The Politics of Consolation: Memory and the Meaning of September 11th</h3>
<p><strong>Speaker:</strong> Dr. Christina Simko</p>
<p><strong>Sponsor:</strong> Dr. Tara Tober</p>
<p><strong>Date:</strong> Thursday, March 31, 7 pm in the Liberal Arts Building, McCue Auditorium</p>
<p><strong>Description:</strong> Dr. Simko will discuss her new book, The Politics of Consolation: Memory and the Meaning of September 11. She examines how political leaders narrated the events of September 11, 2001, arguing that they were mediated through memories of past suffering - from Valley Forge and Gettysburg to Pearl Harbor, Hiroshima and Vietnam - in powerful ways. She will also connect to her current work on the transformation of the meaning of the term “ground zero” after September 11.</p>
<hr />
<h2>Fall 2015</h2>
<h3>Education + Justice: How and Why Prisons and Universities Can Partner or a Better World</h3>
<p><strong>Speaker:</strong> Dr. Rebecca Ginsburg, Director of the Education Justice Project and Associate Professor of Education at the University of Illinois at Urbana-Champaign</p>
<p><strong>Sponsor:</strong> Dr. Robert Mejia</p>
<p><strong>Date:</strong>Friday, October 9, 4-5:30 pm in Seymour Union, Room 114</p>
<p><strong>Description:</strong> Universities and prisons may not appear to be natural allies. However, there is significant common ground between them, especially when both are state agencies committed to supporting the wellbeing of society through transformative work with individuals in their care. Rebecca Ginsburg is director of the Education Justice Project (EJP) and Associate Professor of Education at the University of Illinois at Urbana-Champaign. EJP creates partnerships between a men’s medium-security state prison and the campus on multiple levels. It offers a rigorous college-in-prison program, conducts outreach to family members of incarcerated men and women, hosts events to educate the campus and local community about criminal justice issues, supports re-entry of formerly incarcerated individuals, and provides resources to support their continuing education. She’ll address how prisons, universities, and the wider public stand to benefit when university communities opt for critical engagement with the incarcerated.</p>
<h3>Understanding and Combating Racial Inequity and Injustice in America</h3>
<p><strong>Speaker:</strong> Dennis Parker, Director of the ACLU’s Justice Program</p>
<p><strong>Date:</strong> Thursday, October 22, 7 pm in Union Ballroom</p>
<p><strong>Description:</strong> Parker will discuss how education, economics, police profiling, and systemic biases contribute to contemporary racial inequalities and injustice, and he will describe how the ACLU’s Racial Justice Program works with citizens and public leaders to combat these national problems.</p>
<hr />
<h2>Spring 2015</h2>
<h3>The Divide: American Injustice in the Age of the Wealth Gap</h3>
<p><strong>Speaker:</strong> Matt Taibbi</p>
<p><strong>Sponsor:</strong> Dr. Susan Orr</p>
<p><strong>Date:</strong> Thursday February 26, 6:30 pm in the New York Room, Cooper Hall</p>
<p><strong>Description:</strong> Taibbi will lecture on his New York Times bestselling book “The Divide: American Injustice in the Age of the Wealth Gap.” Taibbi argues that in contemporary America our basic rights are determined by our wealth and poverty. The criminal rich go unprosecuted while the poor go to jail, often for their poverty.</p>
<h3>Hunger Amid Abundance: The History and Future of Nutritional Assistance</h3>
<p><strong>Speaker:</strong> Janet E. Poppendieck</p>
<p><strong>Sponsor:</strong> Dr. Amy Guptil</p>
<p><strong>Date:</strong> Thursday, March 26, 5 - 5:45 pm, McCue Auditorium, Liberal Arts Building</p>
<p><strong>Description:</strong> Sociologist and historian of food assistance Jan Poppendieck will look back over 80 years of federal food programs to explain why food assistance has been so much more “successful”—i.e. popular, acceptable and funded—than cash welfare, and she will reflect upon the implications of this history and emerging concerns about childhood obesity for the politics of federal food programs.</p>
<hr />
<h2>Fall 2014</h2>
<h3>Policy and the Politics of Wealth and Inequality in America</h3>
<p><strong>Speaker:</strong> David Cay Johnston</p>
<p><strong>Sponsor:</strong> Dr. Jaime Spiller</p>
<p><strong>Date:</strong> Tuesday, September 16, 6 - 8:30 pm in the Liberal Arts Building 103/4A</p>
<p><strong>Description: David Cay Johnston</strong>, a Pulitzer Prize winning journalist and best-selling author who writes broadly on economic issues will lecture about how national economic policies have, in his estimation, exacerbated inequality of income, wealth and opportunity in the United States. This is the focus of his new book Divided: The Perils of Our Growing Inequality.</p>
<h3>More Than a Few Good Men: A Lecture on American Manhood and Violence Against Women</h3>
<p><strong>Speaker:</strong> Jackson Katz</p>
<p><strong>Sponsor:</strong> Caitlin Powalski</p>
<p><strong>Date:</strong>Wednesday, October 22, 9:30 pm in the SERC</p>
<p><strong>Description:</strong> Jackson Katz is an internationally recognized educator, author and filmmaker who works in the field of gender violence prevention. Katz co-founded Mentors in Violence Prevention (MVP); a program focused on engaging and training professional and college male athletes in the prevention of violence against women. His lecture will coincide with other events coordinated for Domestic Violence Awareness Month. is coordinating this lecture.</p>
<hr />
<h2>Spring 2014</h2>
<h3>Creating and Sustaining a Positive School Environment</h3>
<p><strong>Speaker:</strong>Armando Ramirez</p>
<p><strong>Sponsor:</strong> Dr. Kumar</p>
<p><strong>Date:</strong> Tuesday, April 22, at 7 pm in the Seymour Union Ballroom</p>
<p><strong>Description:</strong> Brockport Alum Armando Ramirez struggled with motivation in his scholarly endeavors until he found his passion for learning and teaching. Once a D student he is now an educational leader - the Principal of Monroe County’s James Monroe High School. Mr. Ramirez has been described as a “Latino to Watch” by Raquel Serrano of LaVoz, who wrote of him:</p>
<blockquote>Mr. Ramirez inspires… While his life story is filled with a myriad of disappointments and ironies — it is the epiphany of believing in oneself, and the dedication of positive role models that helped him overcome statistical disadvantages. Everything he’s learned over the years, he tries to share with his students.</blockquote>
<p>In his lecture Mr. Ramirez will share with the Brockport community his experience and ideas about creating a positive and welcoming school environment in which students from diverse backgrounds can thrive.</p>
<h3>The Fracking of America: Ethics and Impact</h3>
<p><strong>Speaker:</strong> Dr. Sandra Steingraber</p>
<p><strong>Sponsor:</strong> Susan Orr</p>
<p><strong>Date:</strong> Tuesday, February 11, at 7 pm in the New York Room, Cooper Hall</p>
<p><strong>Description:</strong> Dr. Sandra Steingraber has been hailed as “a poet with a knife” and proclaimed by the Sierra Club to be “the new Rachel Carson.” Her research explores the ways in which chemicals in the environment effect human health. She is well known for her ability to “translate” scientific studies in ways that make them readily understandable and highly readable for the general public. One of her goals is to educate citizens about problems in the environment and their connection to “human rights.” She does this with a view to motivating us all to come together to resolve the crisis of environmental degradation and in so doing improve our public health. Steingraber’s passion and motivation are perhaps best capture in her own words:</p>
<blockquote>What I often say to my audiences is that it is now time to play the Save the World Symphony. It is a vast orchestral piece, and you are but one musician. You are not required to play a solo, but you are required to know what instrument you hold and play it as well as you can. Because in the end, the environment is not just something else to worry about. It is connected to all the things we already worry about - our children, our health, our homeland - and love with all our hearts.</blockquote>
<p>An enthusiastic and sought-after public speaker, Steingraber has keynoted conferences on human health and the environment throughout the United States and Canada. She is recognized for her ability to serve as a two-way translator between scientists and activists. She has testified in the European Parliament, before the President’s Cancer Panel, and has participated in briefings to Congress and before United Nations delegates in Geneva, Switzerland. Interviews with Steingraber have appeared in The Chicago Tribune, USA Today, on National Public Radio, “The Today Show,” and “Good Morning America.” You can see here in an interview with Bill Moyers <a href="http://billmoyers.com/segment/sandra-steingrabers-war-on-toxic-trespassers/">here</a>.</p>
<hr />
<h2>Fall 2013</h2>
<h3>The Audacity to Heal: Our Rape Culture</h3>
<p><strong>Speaker:</strong> Dr. Salamishah Tillet</p>
<p><strong>Sponsor:</strong> Karen Logsden</p>
<p><strong>Date:</strong> Wednesday, October 2, at 7 pm in the Seymour Union Ballroom</p>
<p><strong>Description:</strong> Dr. Salamishah Tillet is one of the foremost feminist activists and academics of her generation. Dr. Tillet believes the public has reached a “tipping point” in our response to and prevention of sexual assault. All over the country, activists, legislators, and students are organizing to change how individuals and institutions perpetuate a rape culture and harm sexual assault victims. Using her own story of reclaiming her voice, sexuality, and self-esteem after being sexually assaulted in college as well as her two decade long leadership in the movement to end violence against women, Dr. Tillet will provide a road map for how colleges can organize to end campus rape.</p>
<h3>Covered: Activists, Journalists, and the News in a Shifting Media Landscape</h3>
<p><strong>Speaker:</strong> Dr. Sarah Sobieraj</p>
<p><strong>Sponsor:</strong> Dr. Denise Copelton</p>
<p><strong>Date:</strong> Thursday, October 24, at 7 pm in the New York Room in Cooper Hall</p>
<p><strong>Description:</strong> There is an elaborate and often invisible carnival that emerges alongside presidential campaigns as innumerable activist groups attempt to press their issues into mainstream political discourse. Dr. Sarah Sobieraj’s fascinating research follows fifty diverse organizations over the course of two campaign cycles and reveals that while most activist groups equate political success with media success and channel their energies accordingly, their efforts fail to generate news coverage and come with deleterious consequences. Sobieraj shows that activists’ impact on public political debates is minimal, and carefully unravels the ways in which their all-consuming media work and unrelenting public relations approach undermine their ability to communicate with pedestrians, comes at the expense of other political activities, and perhaps most perniciously, damages the groups themselves.</p>
<hr />
<h2>Spring 2013</h2>
<h3>Colorblind: The Rise of Post-Racial Politics and the Retreat from Racial Equality</h3>
<p><strong>Speaker:</strong> Tim Wise</p>
<p><strong>Sponsor:</strong> Margery Sounders and Barbara Kasper</p>
<p><strong>Date:</strong> Tuesday, April 16, at 7 pm in the New York Room, Cooper Hall</p>
<p><strong>Description:</strong> Ever since the civil rights movement, liberals have advocated a retreat from color-conscious public policies such as affirmative action, and even from open discussion of racism as a key factor in the perpetuation of racial inequity in the United States. They have argued that the barriers faced by black and brown Americans are largely divorced from racism, and that these stem, instead, from economic factors such as deindustrialization, capital flight from the cities, spiraling healthcare costs and inadequate funding for education, jobs programs, and other programs of social uplift. From this starting point, they contend that “universal” programs intended to help the poor and working class are the best means for narrowing the racial inequalities with which the nation is still plagued.<br />In discussing the pitfalls of “colorblindness” in the Obama era, Wise argues against colorblindness and for deeper color-consciousness in both public and private practice. We can only begin to move toward authentic social and economic equity through what he calls illuminated individualism - ;acknowledging the diverse identities that have shaped our perceptions and the role that race continues to play in the maintenance of disparities between whites and people of color in the United States today.</p>
<h3>Candidate Without a Prayer</h3>
<p><strong>Speaker:</strong> Herb Silverman</p>
<p><strong>Sponsors:</strong> Susan Orr and Sanford Miller</p>
<p><strong>Date:</strong> Thursday, April 11, at 2 pm in Seymour Union 119</p>
<p><strong>Description:</strong> Herb Silverman is Founder and President of the Secular Coalition for America, and Distinguished Professor Emeritus of Mathematics at the College of Charleston. He ran for governor of South Carolina in the 1990s to challenge a state law that required religious belief to hold public office. After an eight-year battle, Herb won a unanimous decision in the South Carolina Supreme Court, which struck down this religious test requirement. The lecture will be based on Herb’s experiences as a “Candidate Without a Prayer” which are also chronicled in his critically acclaimed auto-biography of the same name.</p>
<h3>On Liberty and Justice in the Twenty-First Century</h3>
<p><strong>Speaker:</strong> Glenn Greenwald</p>
<p><strong>Sponsor:</strong> The History Forum (President and contact is Nick Lind)</p>
<p><strong>Date:</strong> Thursday, March 7, at 7 pm in the New York Room</p>
<p><strong>Description:</strong> Glenn Greenwald is a columnist on civil liberties and US national security issues for the Guardian. A former constitutional lawyer, he was until 2012 a contributing writer at Salon. He is the author of How Would a Patriot Act? (May 2006), a critique of the Bush administration’s use of executive power; A Tragic Legacy (June, 2007), which examines the Bush legacy; and With Liberty and Justice For Some: How the Law Is Used to Destroy Equality and Protect the Powerful.</p>
<h3>Political Movement: Dancing Democracy</h3>
<p><strong>Speaker:</strong> Candace Feck, “Of Politics, Performance, and the Seeping Nature of Democratic Values.”</p>
<p><strong>Sponsors:</strong> Maura Keefe and Karl Rogers, Department of Dance</p>
<p><strong>Date:</strong>Wednesday, February 27, 2:30-3:30 pm, Hartwell Dance Theatre</p>
<p><strong>Description:</strong> Too often dance is considered solely on its aesthetic merits, as rarefied art or entertainment rather than a site of proposing, participating in, and propelling the action of change. From the physical reality of engagement with the body politic to choreographic activism, democratic impulses - freedom, enfranchisement, and ideas “of the people” - are often central to choreography. Notions of inclusivity, long present in vernacular forms of dance and non-Western dance practices, have fed into concert dance as both theoretical underpinnings and practical applications. This project seeks to investigate the role of dance as civic engagement, with particular attention to US concert dance from the 1930s to today. Lecture by Candace Feck</p>
<p>There will also be a Roundtable Discussion on <strong>Thursday, February 28</strong>, 12:30-1:45 pm in Hartwell Dance Theatre: “<strong>The Choreographies of Politics</strong>” with David Dorfman, Dr. Candace Feck, professor, the Ohio State University, Dr. Barb LeSavoy, Director of Women and Gender Studies (Brockport), Dr. Andrea Ciliotta-Rubery, professor of political science (Brockport, and Karl Rogers, company member and assistant professor of dance (Brockport), moderated by Maura Keefe, PhD, chair of the Department of Dance (Brockport)</p>
<h3>Plenitude: The Economics of True Wealth</h3>
<p><strong>Speaker:</strong> Dr. Juliet Schor</p>
<p><strong>Sponsor:</strong> Susan Orr</p>
<p><strong>Date:</strong> Wednesday, February 20, at 7 pm in the New York Room</p>
<p><strong>Description:</strong> Economist and sociologist Dr. Juliet Schor is author of such acclaimed works as “The Overworked American”, “Born to Buy” and the “Over Consumed American.” In this lecture she will discuss her new book “Plenitude: The Economics of True Wealth” which tackles issues of sustainability.</p>
<p>In Plenitude, Juliet B. Schor offers a groundbreaking intellectual statement about the economics and sociology of ecological decline, suggesting a radical change in how we think about consumer goods, value, and ways to live.</p>
<p>Humans are degrading the planet far faster than they are regenerating it. As we travel along this shutdown path, food, energy, transport and consumer goods are becoming increasingly expensive. The economic downturn that has accompanied the ecological crisis has led to another type of scarcity: incomes, jobs, and credit are also in short supply. Our usual way back to growth - a debt-financed consumer boom - is no longer an option our households, or planet, can afford.</p>
<p>Responding to our current moment, Plenitude puts sustainability at its core, but it is not a paradigm of sacrifice. Instead it’s an argument that through a major shift to new sources of wealth, green technologies, and different ways of living, individuals and the country as a whole can actually be better off and more economically secure. Come along and join in the conversation about how this can be achieved.</p>
<hr />
<h2>Fall 2012</h2>
<h3>Shelby Knox on Social Justice</h3>
<p><strong>Speaker:</strong> Shelby Knox</p>
<p><strong>Sponsor:</strong> Karen Logsdon</p>
<p><strong>Date:</strong> Tuesday, October 3, at 7 pm in Seymour Union Ballroom</p>
<p><strong>Description:</strong> Shelby Knox is a dynamic leader in the social justice movement and began her activism when she was 15 years old. She is nationally recognized for her social justice action projects and her advocacy for GLBTQ communities. Shelby Knox became known nationally as the subject of the Sundance award-winning film, The Education of Shelby Knox, a 2005 documentary chronicling her teenage activism for comprehensive sex education and gay rights in her Southern Baptist community. Shelby is currently the Director of Women’s Rights Organizing at <a href="http://www.change.org/">change.org</a>, she lives in New York City and working on a book about the next generation of feminist activism and plotting the revolution via Twitter.</p>
<hr />
<h2>Spring 2012</h2>
<h3>Dead Man Walking: The Journey Continues</h3>
<p><strong>Speaker:</strong> Sister Helen Prejean</p>
<p><strong>Sponsors:</strong> Frank Kuhn and Kristin Heffernan</p>
<p><strong>Date:</strong> Thursday, February 29, at 7:30 pm in Hartwell Hall</p>
<p><strong>Description:</strong> Roman Catholic nun and noted anti-death penalty activist Sister <strong>Helen Prejean</strong> will bring her message to SUNY Brockport. Prejean is best known as the author of <em>Dead Man Walking</em>, an autobiographical account of her relationship with inmates on death row-where she frequently ministered to those awaiting capital punishment. The book was on <em>The New York Times</em> best-seller list for 31 weeks and was later turned into a movie that starred Sean Penn and Susan Sarandon. The film was nominated for four Academy Awards, including best actress - which Sarandon won for her portrayal of Prejean.</p>
<h3>Surviving Acid Attack: We Have Lost Our Face But Not Our Voice</h3>
<p><strong>Speakers:</strong> Monira Rahman, executive director of the Acid Survivors Foundation, and Ms. Fazilatunnessa, an activist and acid attack survivor</p>
<p><strong>Sponsor:</strong> Rehnuma Karim</p>
<p><strong>Date:</strong> Friday, March 2, at 1:15 pm in Seymour Union 220</p>
<p><strong>Description:</strong> Every year, Bangladesh records hundreds of cases of people being attacked with acid, usually as a form of domestic violence. Most of the victims are women. Acid attacks can be devastating, causing blindness, scarring and irreparable physical and emotional damage. Rahman and Fazilatunnessa will talk more about the dangers of acid attacks and share their personal stories.</p>
<h3>Cutting Through Red Tape: Public Funding of Abortion</h3>
<p><strong>Speaker:</strong> Danielle Bessett</p>
<p><strong>Sponsor:</strong> Eric Kaldor</p>
<p><strong>Date:</strong> Thursday, March 22, at 7:30 pm in Edwards Hall</p>
<p><strong>Description:</strong> Dr. Bessett conducts research on issues of women’s reproductive health, access to healthcare, and health care policies. Her talk, will provide students with a greater understanding about how public policies affect real people’s lives. Abortion is a hot button debate topic often. Dr. Bessett’s approach focuses on real lives, not abstract policy principals. This is perfect topic to help students understand how important civic engagement is for the quality of our lives and communities.</p>
<h3>Mining the Sky: Untold Riches from the Asteroids, Comets, and Planets</h3>
<p><strong>Speaker:</strong> John S Lewis</p>
<p><strong>Sponsor:</strong> Mark Chadsey</p>
<p><strong>Date:</strong> Thursday, April 26, at 6 pm in Edwards Hall</p>
<p><strong>Description:</strong> While we worry over the depletion of the earth’s natural resources, the pollution of our planet, and the challenges presented by the earth’s growing population, billions of dollars worth of metals, fuels, and life-sustaining substances await us in nearby space. Noted planetary scientist John S. Lewis explains how we can mine these precious metals from the asteroids, comets, and planets in our own solar system for use in space construction projects. And this is just one of the possibilities. Join John S. Lewis as he contemplates milking the moons of Mars for water and hollowing out asteroids for space-bound homesteaders-all while demonstrating the economic and technical feasibility of plans that were once considered pure fiction.</p>
<hr />
<h2>Fall 2011</h2>
<h3>Citizens Fracking Forum</h3>
<p><strong>Speakers:</strong> Dr. Ron Bishop and Mr. Greg Souvas</p>
<p><strong>Sponsors:</strong> Bernie Lobrocco and Susan Orr</p>
<p><strong>Date:</strong> Thursday, September 29, at 7 pm in the Seymour Union Ballroom</p>
<p><strong>Description:</strong> At this forum you will learn about hydro-fracking a method of extracting gas from the shale rock under our state that is currently an issue of great public concern and debate. Should the state permit hydro-fracking, permit hydro-fracking subject to regulations and limits, or ban hydro-fracking entirely? While some experts and citizens see this gas drilling technique as a threat to our environment and potential source of water pollution, others feel it is a vital source of energy and way to revitalize our economy. During the forum you will hear from two experts with extensive knowledge and diverse views on the potential impact of hydro-fracking in our state. You will also have an opportunity to ask questions. This is especially important at this time as the New York Department of Environmental Conservation has just released a report about hydro-fracking and is looking for public comments on the matter. You will be provided with information about how to comment at the forum.</p>
<p><strong>Dr. Ron Bishop</strong>, lecturer in chemistry and biochemistry at SUNY Oneonta, and a nationally certified chemical hygiene officer. Dr. Bishop has presented widely on technical aspects of the natural gas extraction industry, and is author of the report: “Chemical and Biological Risk Assessment for Natural Gas Extraction in New York”, available at www.sustainableotsego.org.</p>
<p><strong>Mr. Greg Souvas</strong> worked at the NYS Department of Environmental Conservation (NYSDEC) for 33 years until his retirement in 2001. For the last twenty-two years at the NYSDEC, he was the Director of the Division of Mineral Resources overseeing the management and regulation of the oil and gas industry and the mining industry in NY. He is currently President of his own one-person consulting firm, XRM, LLC; a principal and director of Lake Country FracWater Specialists, LLC; and is the primary consultant to the Twin Tiers Landowners Coalition currently helping landowners leasing land for natural gas development focusing on Steuben County, NY and Tioga County, PA.</p>
<h3>Exposing the Invisible and Silent Monster That Is Devouring Our Children</h3>
<p><strong>Speaker:</strong> Ralph Spezio</p>
<p><strong>Sponsor:</strong> Dale Hartnett</p>
<p><strong>Date:</strong> Thursday, October 6, 7-8 pm in Seymour Union Ballroom</p>
<p><strong>Description:</strong> When Brockport alum Dr. Ralph Spezio became principal of Rochester’s School 17 in the early 1990’s, he was shocked to learn that more than 40 percent of the students in his school were unable to learn because of lead poisoning. The permanent damage to the children’s processing skills, auditory skills and ability to deal with frustration marked these children for life. Dr. Spezio will outline how he discovered the problem, how he and others in the Rochester community have joined forces to lead the battle against lead poisoning, and what we can do to join the fight. This issue touches many majors across the Brockport campus.</p>
<h3>Poetry reading and reflection: on the roots of poetry in politics, religion and environment activism</h3>
<p><strong>Speaker:</strong> Kimberly Johnson</p>
<p><strong>Sponsor:</strong> Brooke Conti</p>
<p><strong>Date:</strong> Thursday, October 20, at 7.30 pm in Drake Memorial Library</p>
<p><strong>Description:</strong> Kimberley Johnson is a current Guggenheim Fellow, an Associate Professor of English at Brigham Young University (Ph.D. Berkeley), and author of “Leviathan with a Hook” and “A Metaphorical God” both published by Persea Books, as well as of various essays on Renaissance literature. Kimberley will read some of her poetry and engage the audience in discussion of how they engage politics, religion and the environment. To find out more about Kimberly and her poetry, visit her website <a href="http://www.kimberly-johnson.com/">http://www.kimberly-johnson.com/</a></p>
<h3>John Adams Unbound: Foundations of Democracy</h3>
<p><strong>Speaker:</strong> Dr. Lynn Parsons</p>
<p><strong>Sponsor:</strong> Pam O’Sullivan</p>
<p><strong>Date:</strong> Wednesday, October 26, 4 pm, main floor of Drake Library</p>
<p><strong>Description:</strong> This will be an informative talk on one of our nation’s founding fathers, John Adams and the influences that shaped his life. The talk is in conjunction with the “John Adams Unbound” tour, a collection of writings by John Adams that will be exhibited in the college library - the University was one of only 20 across the nation selected to host the exhibit.</p>
<p>Dr. Lynn Parsons was a member of the SUNY Brockport Department of History from 1971 to 2005. He received his Bachelor’s degree from Grinnell College in 1958 and his PhD. from the Johns Hopkins University in 1967. While at Brockport he received the Chancellor’s Award for Excellence in Teaching. He has published three books (John Quincy Adams: A Bibliography in 1993, John Quincy Adams in 1998, The Birth of Modern Politics in 2009). His unpublished play, “The Tie More Binding”, based on the letters of John and Abigail Adams, has been performed in the Brockport-Rochester area.</p>
<h3>Debunking Myths about Lobbyists</h3>
<p><strong>Speaker:</strong> Mr. Tom Gosdeck</p>
<p><strong>Sponsor:</strong> Dena Levy</p>
<p><strong>Date:</strong> Thursday, November 10, at 7 pm in New York Room</p>
<p><strong>Description:</strong> Brockport alum and successful NY State lobbyist Tom Gosdeck will share his experiences of lobbying in Albany. He aims to educate the college community about the day to day process of lobbying and undercut some of the “myths”associated with how money is used in the political process.</p>
<h3>Biblical Protest and the Political Self</h3>
<p><strong>Speaker:</strong> Mark Brummitt, Professor of Old Testament Studies, Colgate Rochester Crozer Divinity School</p>
<p><strong>Sponsor:</strong> Austin Busch</p>
<p><strong>Date:</strong> Tuesday, November 29, 7:30 pm, New York Room, Cooper Hall</p>
<p><strong>Description:</strong> Prof. Brummitt will give a presentation, which will include significant time for discussion, about how discrete biblical literary commonplaces (e.g., that of the beleaguered prophet) have influenced American political discourse from the Puritan colonists to the recent emergence of the influential Tea-party movement.</p>
<hr />
<h2>Spring 2011</h2>
<h3>The New York State Constitution and the Imperative for Social Welfare for All: Article 17, the State Budget and Public Policy</h3>
<p><strong>Speaker:</strong> Anne Erickson, President and CEO, Empire Justice Center</p>
<p><strong>Sponsor:</strong> Margery Saunders, Department of Social Work</p>
<p><strong>Date:</strong> Thursday, April 21, at 6:30 pm, 100 Edwards Hall with reception to follow</p>
<p><strong>Description:</strong> Anne Erickson is President and CEO of the Empire Justice Center, a leading statewide organization working to secure social and economic security. Empire Justice combines litigation and legal assistance; policy analysis and advocacy; and training and technical assistance in over 30 areas of law to drive high-end impact on critical programs and services for those who are poor, disabled or disenfranchised in New York State. Anne currently serves on the Chief Judge’s Task Force to Expand Access to Civil Legal Services and has been active in securing funding for legal services in the state budget for many years.</p>
<h3>Women, Presidents, and Prime Ministers: A Global Perspective and Implications for Democracy</h3>
<p><strong>Speaker:</strong> Dr. Farida Jalalzai</p>
<p><strong>Sponsor:</strong> Steve Jurek, Political Science</p>
<p><strong>Date:</strong> Thursday, March 24, at 7 pm in the New York Room</p>
<p><strong>Description:</strong> Political Scientist Farida Jalalzai is a 1996 graduate from SUNY Brockport. She is a leading researcher in women in politics and gender studies in the United States and worldwide and a scholar of Muslim-American political behavior. Her accomplishments highlight not only the successes of women in political science, but also are testimony to SUNY Brockport.</p>
<h3>Lived Realities of Mayan Culture: Leveraging Gender Equality and Social Change through Education</h3>
<p><strong>Speaker:</strong> Randall Shea</p>
<p><strong>Sponsor:</strong> Andrea Parada, Foreign Languages and Literature</p>
<p><strong>Date:</strong> Wednesday, March 30, 6 pm in the Hartwell Dance Theater</p>
<p><strong>Description:</strong> Randall Shea is a Brockport alum who graduated with a double major in Business and French. After working for Campbell’s Soup for many years he became involved in human rights advocacy coordinating 15 delegations of US citizens to Nicaragua, Southern Mexico and Guatemala and documenting human rights abuses in Nicaragua. In 1995 he became Program Coordinator of Santa María Tzejá Middle School, a small Guatemalan village located in the northwestern part of the country that in 1982 was brutally attacked by the Guatemalan army forcing members of the community to find refuge in Mexico.</p>
<hr />
<h2>Fall 2010</h2>
<p><strong>Speaker:</strong> Sean Thomas Dougherty</p>
<p><strong>Sponsor:</strong> Steve Fellner, English</p>
<p><strong>Description:</strong> For the last fifteen years, poet and performer Sean Thomas Dougherty has been quietly completing his project to fuse Modernist avant-garde writing with populist traditions that extend back to the father of American poetry Walt Whitman and beyond. Imagine a hip hop poem written in a thirteenth century Italian form and you will be in the uncharted territory of Dougherty. He is a writer who seems to scoff at boundaries and borders. As he has written, “borders offend my democratic principles”.</p>
<h3>The Future of the Commons: Reflections from 20 years of Public Service</h3>
<p><strong>Speaker:</strong> The Honorable Susan John</p>
<p><strong>Sponsor:</strong> Margery Saunders, Social Work</p>
<p><strong>Description:</strong> After serving in the New York State legislature for over 20 years, Assemblymember John has been at the forefront of creating many significant shifts in public policy. Since she is leaving office this Fall, she is uniquely positioned to reflect on her years of service. Susan John will address several themes related to civic engagement and participatory citizenship by reviewing the role of government in modern society; these include: the shredding of our social safety net, the anti-tax movement, and the future of public policies that promote the public good.</p>
<hr />
<h2>Spring 2010</h2>
<p><strong>Vernon Wall:</strong> One of the founders and facilitators of the Social Justice Training Institute. He is a nationally known speaker in the areas of social justice and leadership styles.</p>
<p><strong>Title:</strong> “<em>One Better World</em>” (sponsored by Community Development and the Student Leadership Program)</p>
<p><strong>Donald Grinde:</strong> Professor and Chair, Department of American Studies, University at Buffalo</p>
<p><strong>Title:</strong> “The Iroquois/Haudenosaunee and the Development of American Government” (sponsored by Anthropology and History Departments)</p>
<p><strong>Robert Westbrook:</strong> Professor of History, University of Rochester</p>
<p>“Creative Democracy - The Task Before Us” (sponsored by Political Science Department)</p>
<hr />
<h2>Fall 2009</h2>
<p><strong>Dr. Rosemary Ommer:</strong> Head of the Center for Earth and Ocean Research at the University of Victoria in British Columbia.</p>
<p><strong>Title:</strong> “Coasts Under Stress - Interdisciplinary Research on Fisheries Sustainability, Communities, and Policy” (sponsored by History Department)</p>
<p><strong>Ruben Carranza:</strong> Senior Associate at the International Center for Transitional Justice (ICTJ).</p>
<p><strong>Title:</strong> “The Past is Prologue: How Transitional Justice Can Help Build Democracy” (sponsored by Criminal Justice Department)</p>
<hr />
<h2>Spring 2009</h2>
<p><strong>Allan Johnson</strong>, PhD, writer, public speaker, and teacher who has published several books including <em>The Gender Knot: Unraveling Our Patriarchal Legacy and Privilege, Power, and Difference</em>. (sponsored by the History Department)</p>
<p><strong>Ethel Long Scott</strong>, Executive Director of the Women’s Economic Agenda Project (WEAP), and a leader in the fight to end poverty among the poor.</p>
<p><strong>Title:</strong> “Women, Poverty, and the Struggle of the Poor: Correcting Social Inequalities” (sponsored by the Department of Social Work)</p>
<hr />
<h2>Fall 2008</h2>
<p><strong>Jason Torreano</strong>, Brockport Alum ’06, Reporter /Anchor, KXMB-TV, Bismarck, ND</p>
<p><strong>Title:</strong> “Cultural Collision: How South African Street Kids Changed a 20-Something’s View of the World” (sponsored by Department of Communication)</p>
<hr />
<h2>Spring 2008</h2>
<p><strong>Dr. Elaine Miller</strong>, Faculty Emerita, Foreign Languages and Literatures,</p>
<p><strong>Title:</strong> “Drawing Conclusions: Political Cartoonists on the 2008 Election” (sponsored by Women’s Studies Department)</p>
<p><strong>Azim Khamisa</strong> of the Tariq Khamisa Foundation</p>
<p><strong>Title:</strong> “Engagement in Community and Society: A Journey of Forgiveness, Peace, and Purpose” (sponsored by Political Science Department)</p>
<hr />
<h2>Fall 2007</h2>
<p><strong>Bruce Niles</strong>, Sierra Club and <strong>Fred Palmer</strong>, Vice President of Peabody Energy</p>
<p><strong>Title:</strong> “Reducing Coal Dependence and Powering America with Clean Energy”</p>
<p><strong>Alan Wolfe</strong>, Professor of Political Science and the Director of the Boisi Center for Religion and American Public Life at Boston College</p>
<p><strong>Title:</strong> “Who’s Afraid of American Religion?” (sponsored by Political Science Department)</p>
<hr />
<h2>Spring 2007</h2>
<p><strong>Dr. Trevor Parry-Giles</strong>, Department of Communication, University of Maryland</p>
<p><strong>Title:</strong> “Campaign 2008 and the Political Image: Toward a Political Grammar for 21st Century American Politics”(sponsored by the Department of Communication)</p>
<p><strong>Ms. Raheel Raza</strong>, Journalist for the Toronto Star and Author of “Their Jihad Not My Jihad”</p>
<p><strong>Title:</strong> “Multicultural Discourse in the American Electoral Process” (sponsored by the Departments of History and Anthropology)</p>
<hr />
<h2>Fall 2006</h2>
<p><strong>Tim O’Brien:</strong> Author of the freshman reading selection, <em>The Things They Carried</em></p>
<p><strong>Kim Gandy:</strong> President of the National Organization for Women (NOW) and Chair of NOW’s Foundation and Political Action Committees</p>
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<p tabindex="-1"><strong tabindex="-1">What is cardholder data?</strong><br tabindex="-1" />Cardholder data includes credit/debit card number, cardholder name, cardholder address, expiration date, and security (CVC) code</p>
<p tabindex="-1"><strong tabindex="-1">How should papers/printouts that contain cardholder data be handled?</strong><br tabindex="-1" />Any document containing cardholder data should be stored in a locked fipng cabinet or drawer at all times. Access must be pmited to those employees with a position-related need for the information. Cardholder data must be destroyed appropriately (per PCI standards found at pcisecuritystandards.org) as soon as it is no longer needed, or according to the PCI-comppant retention schedule, whichever comes first. Departments should avoid writing cardholder information whenever possible; instead, cardholder data should be entered immediately into the transaction terminal without being written down.</p>
<p tabindex="-1"><strong tabindex="-1">May I create a departmental deposit or other document(s) containing cardholder data on my computer?</strong><br tabindex="-1" />No. Creating a document, even though it may not be saved on the computer, will create temporary copies of the cardholder data on the computer. Any paper document used for processing credit cards or handpng cardholder data must remain in that form for creation, storage, and transmission. Cardholder information may not be stored - or received - electronically on any device (including, but not pmited to, computer hard drives, scanning devices, multi-function copiers and/or faxes, CDs, disks, and other external storage media).</p>
<p tabindex="-1"><strong tabindex="-1">May I use my work computer to store or transmit cardholder data for someone other than myself as a part of my SUNY Brockport work?</strong><br tabindex="-1" />No. SUNY Brockport computers may not be used to store or transmit cardholder data, even if the objective is to purchase University products or services.</p>
<p tabindex="-1"><strong tabindex="-1">May I use my work computer to enter cardholder data into SUNY Brockport web/onpne form for someone other than myself as a part of my University work?</strong><br tabindex="-1" />No. SUNY Brockport computers may not be used to enter cardholder data into a University web/onpne form for another person. Note: For information regarding acceptable use of campus purchasing cards (“p-cards”), please contact SUNY Brockport Procurement and Payment Services Office (http://www.brockport.edu/pps/)</p>
<p tabindex="-1"><strong tabindex="-1">May I take cardholder data via email for a campus service or event?</strong><br tabindex="-1" />No. Cardholder data should never be sent, received, or stored via email systems due to security concerns. See <a tabindex="-1" href="/support/information_security/pci/guidelines.html">http://www.brockport.edu/support/information_security/pci/guidelines</a> for approved credit card processing methods.</p>
<p tabindex="-1"><strong tabindex="-1">My department needs a new onpne web form created to accept credit card numbers as payment for an event or service. What is the process to request this?</strong><br tabindex="-1" />The University maintains multiple mechanisms to support certain kinds of onpne credit card transactions. Please contact the Director of Student Accounts and Accounting ([email protected]), to review possible options.</p>
<p tabindex="-1"><strong tabindex="-1">My department is considering a new software apppcation that will accept credit cards as payment for an event or service. How should I proceed?</strong><br tabindex="-1" />Please contact the Director of Student Accounts and Accounting ([email protected]), and/or the Associate Provost and CIO ([email protected]), to review possible options.</p>
<p tabindex="-1"><strong tabindex="-1">My department wants to accept credit card payments for merchandise or products for a conference, event or fundraiser. What is the process for this?</strong><br tabindex="-1" />The University does not currently have an approved solution for order fulfillment functionapty specific to individual departments/events. The department may wish to contact Brockport Auxipary Services Corp. ([email protected] ) to determine if they can offer a viable, PCI-comppant solution.</p>
<p tabindex="-1">Last Reviewed: 11/2019<br tabindex="-1" />Last Reviewed by: PCI Oversight Committee</p>
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<li> <a href="/support/bits/">Brockport Information Technology Services</a></li><li> <a href="/support/bits/policies/">Information Technology Policies and Regulations</a></li>
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<h1>Information Technology Policies and Regulations</h1>
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<h1>PCI Oversight Committee</h1>
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<p class="intro" tabindex="-1">SUNY Brockport PCI Oversight Committee coordinates ongoing reviews of the University current credit card systems and day-to-day processes, develops and implements PCI-compliant credit card transaction- and cardholder data-related policies and procedures, and is responsible for administration of annual PCI-related training for appropriate staff.</p>
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<p tabindex="-1">The group is also responsible for ensuring the annual completion of the appropriate PCI DSS Self- Assessment Questionnaire (SAQ).</p>
<p tabindex="-1">SUNY Brockport’s Payment Card Oversight (PCI) Committee includes staff from several key areas of University operations, including:</p>
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Assistant Vice President Finance & Management
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Associate Provost and Chief Information Officer
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<p tabindex="-1">Last Reviewed: 11/2019</p>
<p tabindex="-1">Last Reviewed by: PCI Oversight Committee</p>
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<h1>
Glossary
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<div id="main-content-area" class="editable"><p tabindex="-1">
<strong tabindex="-1">Account Number</strong><br tabindex="-1"/>
Payment card number (credit or debit) that identifies the issuer and the particular cardholder account. Also called Primary Account Number (PAN)
</p>
<p tabindex="-1">
<strong tabindex="-1">Application</strong><br tabindex="-1"/>
Includes all purchased and custom software programs or groups of programs designed for end users, including both internal and external (web) applications
</p>
<p tabindex="-1">
<strong tabindex="-1">Approved Scanning Vendor (ASV)</strong><br tabindex="-1"/>
An organization that validates adherence to the PCI DSS by performing vulnerability scans of Internet facing environments or merchants and service providers
</p>
<p tabindex="-1">
<strong tabindex="-1">Attestation of Compliance (AOC)</strong><br tabindex="-1"/>
A form for merchants and service providers to attest to the results of a PCI DSS assessment, as documented in the Self-Assessment Questionnaire or Report on Compliance
</p>
<p tabindex="-1">
<strong tabindex="-1">Audit Log</strong><br tabindex="-1"/>
Also referred to as “audit trail.” Chronological record of system activities. Provides an independently verifiable trail sufficient to permit reconstruction, review, and examination of sequence of environments and activities surrounding or leading to operation, procedure, or event in a transaction from inception to final results
</p>
<p tabindex="-1">
<strong tabindex="-1">Card Validation Value (CVV)</strong><br tabindex="-1"/>
Also known as Card Verification Code (CVC) or Value, or Card Security Code (CSC). Refers to either: (1) magnetic-stripe data, or (2) printed security features
</p>
<p tabindex="-1">
<strong tabindex="-1">Cardholder</strong><br tabindex="-1"/>
Non-consumer or consumer customer to whom a payment card is issued to or any individual authorized to use the payment card
</p>
<p tabindex="-1">
<strong tabindex="-1">Cardholder Data (CHD)</strong><br tabindex="-1"/>
At a minimum, cardholder data consists of the full PAN (Primary Account Number). Cardholder data may also appear in the form of the full PAN plus any of the following: cardholder name, expiration date and/or service code See Sensitive Authentication Data for additional data elements that may be transmitted or processed (but not stored) as part of a payment transaction
</p>
<p tabindex="-1">
<strong tabindex="-1">Cardholder Data Environment (CDE)</strong><br tabindex="-1"/>
Area of computer system network that possesses cardholder data or sensitive authentication data and those systems and segments that directly attach or support cardholder processing, storage, or transmission. Adequate network segmentation, which isolates systems that store, process, or transmit cardholder data from those that do not, may reduce the scope of the cardholder data environment and thus the scope of the PCI assessment
</p>
<p tabindex="-1">
<strong tabindex="-1">Cellular Technologies</strong><br tabindex="-1"/>
Mobile communications through wireless telephone networks, including but not limited to Global System for Mobile communications (GSM), code division multiple access (CDMA), and General Packet Radio Service (GPRS)
</p>
<p tabindex="-1">
<strong tabindex="-1">Compensating Controls</strong><br tabindex="-1"/>
Compensating controls may be considered when an entity cannot meet a requirement explicitly as stated, due to legitimate technical or documented business constraints, but has sufficiently mitigated the risk associated with the requirement through implementation of other controls. Compensating controls must: (1) Meet the intent and rigor of the original PCI DSS requirement; (2) Provide a similar level of defense as the original PCI DSS requirement; (3) Be “above and beyond” other PCI DSS requirements (not simply in compliance with other PCI DSS requirements); and (4) Be commensurate with the additional risk imposed by not adhering to the PCI DSS requirement
</p>
<p tabindex="-1">
<strong tabindex="-1">Compromise</strong><br tabindex="-1"/>
Also referred to as “data compromise,” or “data breach.” Intrusion into a computer system where unauthorized disclosure/theft, modification, or destruction of cardholder data is suspected
</p>
<p tabindex="-1">
<strong tabindex="-1">Console</strong><br tabindex="-1"/>
Screen and keyboard which permits access and control of a server, mainframe computer or other system type in a networked environment
</p>
<p tabindex="-1">
<strong tabindex="-1">Consumer</strong><br tabindex="-1"/>
Individual purchasing goods, services, or both
</p>
<p tabindex="-1">
<strong tabindex="-1">Egress</strong><br tabindex="-1"/>
Traffic exiting a network across a communications link and into the customer’s network
</p>
<p tabindex="-1">
<strong tabindex="-1">Egress Filtering</strong><br tabindex="-1"/>
Method of filtering outbound network traffic such that only explicitly allowed traffic is permitted to leave the network
</p>
<p tabindex="-1">
<strong tabindex="-1">Firewall</strong><br tabindex="-1"/>
Hardware and/or software technology that protects network resources from unauthorized access. A firewall permits or denies computer traffic between networks with different security levels based upon a set of rules and other criteria
</p>
<p tabindex="-1">
<strong tabindex="-1">Host</strong><br tabindex="-1"/>
Main computer hardware on which computer software is resident
</p>
<p tabindex="-1">
<strong tabindex="-1">Hosting Provider</strong><br tabindex="-1"/>
Offers various services to merchants and other service providers. Services range from simple to complex; from shared space on a server to a whole range of “shopping cart” options; from payment applications to connections to payment gateways and processors; and for hosting dedicated to just one customer per server. A hosting provider may be a shared hosting provider, who hosts multiple entities on a single server
</p>
<p tabindex="-1">
<strong tabindex="-1">Intrusion Detection System (IDS)</strong><br tabindex="-1"/>
Software or hardware used to identify and alert on network or system anomalies or intrusion attempts. Composed of: sensors that generate security events; a console to monitor events and alerts and control the sensors; and a central engine that records events logged by the sensors in a database. Uses system of rules to generate alerts in response to detected security events. See “Intrusion Prevention System”
</p>
<p tabindex="-1">
<strong tabindex="-1">Intrusion Prevention System (IPS)</strong><br tabindex="-1"/>
Beyond an IDS, an IPS takes the additional step of blocking the attempted intrusion
</p>
<p tabindex="-1">
<strong tabindex="-1">Magnetic Stripe Data</strong><br tabindex="-1"/>
Also referred to as “full track data” or “track data.” Data encoded in the magnetic stripe or chip used for authentication and/or authorization during payment transactions. Can be the magnetic-stripe image on a chip or the data on the track 1 and/or track 2 portion of the magnetic stripe
</p>
<p tabindex="-1">
<strong tabindex="-1">Malware/Malicious Software</strong><br tabindex="-1"/>
Software or firmware designed to infiltrate or damage a computer system without the owner’s knowledge or consent, with the intent of compromising the confidentiality, integrity, or availability of the owner’s data, applications, or operating system. Such software typically enters a network during many business-approved activities, which results in the exploitation of system vulnerabilities. Examples include viruses, worms, Trojans (or Trojan horses), spyware, adware, and rootkits
</p>
<p tabindex="-1">
<strong tabindex="-1">Masking</strong><br tabindex="-1"/>
A method of concealing a segment of data when displayed or printed. Masking is used when there is no business requirement to view the entire PAN. Masking relates to protection of PAN when displayed or printed. See Truncation for protection of PAN when stored in files, databases, etc.
</p>
<p tabindex="-1">
<strong tabindex="-1">Merchant</strong><br tabindex="-1"/>
For the purposes of the PCI DSS, a merchant is defined as any entity that accepts payment cards bearing the logos of any of the five members of PCI SSC (American Express, Discover, JCB, MasterCard or Visa) as payment for goods and/or services. Note that a merchant that accepts payment cards as payment for goods and/or services can also be a service provider, if the services sold result in storing, processing, or transmitting cardholder data on behalf of other merchants or service providers. For example, an ISP is a merchant that accepts payment cards for monthly billing, but also is a service provider if it hosts merchants as customers
</p>
<p tabindex="-1">
<strong tabindex="-1">Monitoring</strong><br tabindex="-1"/>
Use of systems or processes that constantly oversee computer or network resources for the purpose of alerting personnel in case of outages, alarms, or other predefined events
</p>
<p tabindex="-1">
<strong tabindex="-1">Network</strong><br tabindex="-1"/>
Two or more computers connected together via physical or wireless means
</p>
<p tabindex="-1">
<strong tabindex="-1">Network Security Scan</strong><br tabindex="-1"/>
Process by which an entity’s systems are remotely checked for vulnerabilities through use of manual or automated tools. Security scans that include probing internal and external systems and reporting on services exposed to the network. Scans may identify vulnerabilities in operating systems, services, and devices that could be used by malicious individuals.
</p>
<p tabindex="-1">
<strong tabindex="-1">PAN</strong><br tabindex="-1"/>
See “Primary Account Number”
</p>
<p tabindex="-1">
<strong tabindex="-1">Payment Cards</strong><br tabindex="-1"/>
For purposes of PCI DSS, any payment card/device that bears the logo of the founding members of PCI SSC, which are American Express, Discover Financial Services, JCB International, MasterCard, or Visa, Inc
</p>
<p tabindex="-1">
<strong tabindex="-1">PCI</strong><br tabindex="-1"/>
Payment Card Industry
</p>
<p tabindex="-1">
<strong tabindex="-1">PCI DSS</strong><br tabindex="-1"/>
Payment Card Industry Data Security Standard
</p>
<p tabindex="-1">
<strong tabindex="-1">PCI Security Standards Council</strong><br tabindex="-1"/>
Global organization responsible for the administration of the PCI DSS. Certifies Qualified Security Assessors (QSA) and Approved Scanning Vendors (ASV). Founded by American Express, Discover Financial Services, JCB International, MasterCard Worldwide, and VISA, Inc.
</p>
<p tabindex="-1">
<strong tabindex="-1">Point of Interaction (POI)</strong><br tabindex="-1"/>
Acronym for “Point of Interaction,” the initial point where data is read from a card. An electronic transaction-acceptance product, a POI consists of hardware and software and is hosted in acceptance equipment to enable a cardholder to perform a card transaction. The POI may be attended or unattended.
</p>
<p tabindex="-1">
<strong tabindex="-1">Point of Sale (POS)</strong><br tabindex="-1"/>
Hardware and/or software used to process payment card transactions at merchant locations
</p>
<p tabindex="-1">
<strong tabindex="-1">Public Network</strong><br tabindex="-1"/>
Network established and operated by a telecommunications provider, for specific purpose of providing data transmission services for the public. Data over public networks can be intercepted, modified, and/or diverted while in transit. Examples of public networks in scope of the PCI DSS include, but are not limited to, the Internet, wireless, and mobile technologies
</p>
<p tabindex="-1">
<strong tabindex="-1">Qualified Security Assessor (QSA)</strong><br tabindex="-1"/>
Person qualified by PCI SSC to perform PCI DSS on-site assessments
</p>
<p tabindex="-1">
<strong tabindex="-1">Removable Electronic Media</strong><br tabindex="-1"/>
Media that store digitized data and which can be easily removed and/or transported from one computer system to another. Examples of removable electronic media include CD-ROM, DVD-ROM, USB flash drives and removable hard drives
</p>
<p tabindex="-1">
<strong tabindex="-1">Report on Compliance (ROC)</strong><br tabindex="-1"/>
Form completed by a Qualified Security Assessor (QSA). Used to validate a merchant/service provider’s compliance with PCI DSS
</p>
<p tabindex="-1">
<strong tabindex="-1">Rootkit</strong><br tabindex="-1"/>
Type of malicious software that when installed without authorization, is able to conceal its presence and gain administrative control of a computer system
</p>
<p tabindex="-1">
<strong tabindex="-1">Self-Assessment Questionnaire (SAQ)</strong><br tabindex="-1"/>
Reporting tool used to document self-assessment results from an entity’s PCI DSS assessment
</p>
<p tabindex="-1">
<strong tabindex="-1">Security Event</strong><br tabindex="-1"/>
An occurrence considered by an organization to have potential security implications to a system or its environment. In the context of PCI DSS, security events identify suspicious or anomalous activity
</p>
<p tabindex="-1">
<strong tabindex="-1">Sensitive Authentication Data</strong><br tabindex="-1"/>
Security-related information (including but not limited to card validation codes/values, full track data (from the magnetic stripe or equivalent on a chip), PINs, and PIN blocks) used to authenticate cardholders and/or authorize payment card transactions
</p>
<p tabindex="-1">
<strong tabindex="-1">Spyware</strong><br tabindex="-1"/>
Type of malicious software that when installed, intercepts or takes partial control of the user’s computer without the user’s consent
</p>
<p tabindex="-1">
<strong tabindex="-1">Track Data</strong><br tabindex="-1"/>
Also referred to as “full track data” or “magnetic-stripe data.” Data encoded in the magnetic stripe or chip used for authentication and/or authorization during payment transactions. Can be the magnetic-stripe image on a chip or the data on the track 1 and/or track 2 portion of the magnetic stripe
</p>
<p tabindex="-1">
<strong tabindex="-1">Truncation</strong><br tabindex="-1"/>
Method of rendering the full PAN unreadable by permanently removing a segment of PAN data. Truncation relates to protection of PAN when stored in files, databases, etc. See Masking for protection of PAN when displayed on screens, paper receipts, etc.
</p>
<p tabindex="-1">
<strong tabindex="-1">Vulnerability</strong><br tabindex="-1"/>
Flaw or weakness which, if exploited, may result in an intentional or unintentional compromise of a system
</p>
<p tabindex="-1">
<strong tabindex="-1">Web Application</strong><br tabindex="-1"/>
An application that is generally accessed via a web browser or through web services. Web applications may be available via the Internet or a private, internal network
</p>
<p tabindex="-1">
<strong tabindex="-1">Web Server</strong><br tabindex="-1"/>
Computer that contains a program that accepts HTTP requests from web clients and serves the HTTP responses (usually web pages)
</p>
<p tabindex="-1">
<strong tabindex="-1">Wide Area Network (WAN)</strong><br tabindex="-1"/>
Computer network covering a large area, often a regional or company-wide computer system
</p>
<p tabindex="-1">
<strong tabindex="-1">Wireless Network</strong><br tabindex="-1"/>
Network that connects computers without a physical connection to wires
</p>
<p tabindex="-1">
Special thanks to the PCI Security Standards Council (<a tabindex="-1" href="http://www.pcisecuritystandards.org/">www.pcisecuritystandards.org</a>) for glossary information
</p>
<p tabindex="-1">
Last Reviewed: 11/2019
</p>
<p tabindex="-1">
Last Reviewed by: PCI Oversight Committee
</p></div>
</article>
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<h1>PCI Policy</h1>
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<p class="intro" tabindex="-1">PCI Compliance - SUNY Brockport Payment Card Policy</p>
<h2 class="bport_structure_hidden" tabindex="-1">Main Page Content</h2>
<h3 tabindex="-1">Purpose</h3>
<p tabindex="-1">The purpose of this policy is to help assure that SUNY Brockport is:</p>
<ol tabindex="-1">
<li tabindex="-1">
Acting as good stewards of personal information entrusted to it by its constituents
</li>
<li tabindex="-1">
Making ongoing efforts to protect the privacy of its constituents
</li>
<li tabindex="-1">
Complying with Payment Card Industry Data Security Standards
</li>
<li tabindex="-1">
Minimizing the potential for a security breach resulting from unauthorized and inappropriate use of cardholder information.
</li>
</ol>
<h3 tabindex="-1">Policy</h3>
<p tabindex="-1">The University prohibits employees, including student workers, from processing any credit card transactions on behalf of customers using the Brockport IT network (both wired and wireless connections). This restriction also applies to all 3rd party organizations, vendors, and service providers operating on SUNY Brockport campus. Credit card transactions on behalf of customers using any University-issued workstations (desktop, laptop, tablet, mobile device) are prohibited.</p>
<p tabindex="-1">The approved mechanisms for University departments that need to process credit card transactions electronically are:</p>
<ul tabindex="-1">
<li tabindex="-1">
Enable patrons to use Self-Service options so department is not processing credit card transactions on their behalf:
<ul tabindex="-1">
<li tabindex="-1">
Utilize the University’s payment gateway (NelNet) where appropriate
</li>
<li tabindex="-1">
Utilize an alternate PCI-compliant payment gateway that doesn’t utilize the campus network and is approved by the Payment Card Oversight Committee
</li>
<li tabindex="-1">
Utilize a Payment Card Oversight Committee authorized POS device that connects to the University’s traditional phone lines or over an authorized cellular network
</li>
</ul>
</li>
</ul>
<p tabindex="-1">Faculty, staff, students, and visitors should use University workstations and the IT network only for purposes approved by SUNY Brockport. Unless specifically noted, the transmission of an individual’s personal information including credit card information for non-business reasons using University workstations is done at the user’s own risk.</p>
<ul tabindex="-1">
<li tabindex="-1">
Compliance with the Payment Card Industry Data Security Standards (PCI DSS) is required of all SUNY Brockport employees and departments that accept, process, transmit, or store payment cardholder information.
</li>
<li tabindex="-1">
Only SUNY Brockport employees, including student workers, who are properly trained may accept and/or access cardholder information, devices, or systems which store or access cardholder information.
</li>
<li tabindex="-1">
Only PCI DSS compliant equipment, systems, and methods may be utilized to process, transmit, and/or store cardholder information. Similarly, all 3rd party vendors utilized by the University must provide evidence of annual PCI compliance both prior to entering into a contract, and on an annual basis thereafter.
</li>
<li tabindex="-1">
Each SUNY Brockport employee, including student workers, with access to cardholder information is responsible for protecting that information in accordance with PCI DSS and University policy and procedures.
</li>
<li tabindex="-1">
The events and circumstances of a suspected security breach which could negatively affect cardholder information or the University’s compliance with PCI DSS must be immediately reported and investigated in accordance with University policy.
</li>
<li tabindex="-1">
Vendors and service providers operating on SUNY Brockport campus that accept credit cards must execute a contract addendum affirming evidence of their annual compliance with PCI DSS. Non-SUNY Brockport employees who are acting on SUNY Brockport’s behalf must comply with PCI DSS, and provide annual evidence therein.
</li>
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<p tabindex="-1">Because of the substantial penalties and fines that can be levied against SUNY Brockport, as well as the ethical obligation of the University to protect customer information, PCI compliance is of the utmost importance. Please refer to the PCI website, <a tabindex="-1" href="/support/information_security/pci/">http://www.brockport.edu/support/information_security/pci/</a>, for PCI contact and other information.</p>
<p tabindex="-1">Last Reviewed: 11/2019</p>
<p tabindex="-1">Last Reviewed by: PCI Oversight Committee</p>
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<h1>PCI Compliance - Overview</h1>
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<p class="intro" tabindex="-1">The Payment Card Industry (PCI) Security Standards Council has developed a set of financial and information technology standards, called Payment Card Information Data Security Standards (PCI-DSS), to protect credit cardholders’ data.</p>
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<p tabindex="-1">These standards govern all merchants and organizations that collect, process, store, or transmit credit card information. Learn more at <a tabindex="-1" href="http://www.pcisecuritystandards.org/">www.pcisecuritystandards.org</a>.</p>
<p tabindex="-1">Effective July 1, 2010, banks are required to ensure that their credit card merchants (including SUNY Brockport) use only payment applications that are compliant and that the use of these applications follow strict requirements. In addition, SUNY Brockport itself must be PCI compliant, which includes stringent standards regarding manual and electronic handling and processing of credit cards. Failure to comply with the standards may result in fines and/or penalties being assessed against an organization. In the event of a credit data compromise, the credit card association may levy fines of as much as $500,000 and $25 per card compromised. In addition, there would be a number of other costs associated with such an information breach. In certain cases, an organization could have its ability to process credit cards terminated.</p>
<p tabindex="-1">In an effort to ensure the University incurs the lowest level of potential risk in this realm, several initiatives are underway, including standardization of payment processing, establishment of a Payment Card Oversight Committee, and more. The Committee acts as a resource for campus departments, coordinates ongoing reviews of the University’s current credit card systems and processes, develops credit card policy and procedures, and retains a consultant to assist with the University’s required PCI certification.</p>
<p tabindex="-1">The Director of Student Accounts and Accounting is the primary functional contact for the University’s credit card processing and services. If you have questions or need additional information about credit card processing in your department, please contact the Director at <a tabindex="-1" href="mailto:[email protected]">[email protected]</a>.</p>
<p tabindex="-1">Last Reviewed: 11/2019</p>
<p tabindex="-1">Last Reviewed by: PCI Oversight Committee</p>
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<h1>Credit Card Processing Guidelines</h1>
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<p class="intro" tabindex="-1">The purpose of this document is to describe the general responsibilities inherent with the collection, processing, storage, or dissemination of credit card data.</p>
<h2 class="bport_structure_hidden" tabindex="-1">Main Page Content</h2>
<p tabindex="-1">The document is intended as an overview only, and may not address all facets of PCI compliance. Questions remaining unanswered following a thorough review of these guidelines should be directed to [email protected].</p>
<ul tabindex="-1">
<li tabindex="-1">
All credit card processing is subject to review by the Payment Card Oversight Committee. This includes credit card payments received via:
<ul tabindex="-1">
<li tabindex="-1">
web forms
</li>
<li tabindex="-1">
walk-in
</li>
<li tabindex="-1">
mail
</li>
<li tabindex="-1">
phone calls
</li>
<li tabindex="-1">
off-site events<br tabindex="-1" /><br tabindex="-1" />
</li>
</ul>
</li>
<li tabindex="-1">
Cardholder information cannot be accepted/processed via e-mail. If a student/family member/customer should send his/her credit card information to a University department/individual email, the following steps should be taken:
<ul tabindex="-1">
<li tabindex="-1">
<strong tabindex="-1">DO NOT PROCESS THE TRANSACTION!</strong>
</li>
<li tabindex="-1">
Click “Reply” on the email
</li>
<li tabindex="-1">
<strong tabindex="-1">Delete the credit card number</strong> from the original portion of the email.
</li>
<li tabindex="-1">
In your response, Copy and paste the following:
<ul tabindex="-1">
<li tabindex="-1">
“Thank you for contacting (<em tabindex="-1">insert department or name)</em>. We appreciate your business, however as part of our compliance effort with the Payment Card Data Security Standard and our commitment to protecting our students and their families, we are unable to process the credit card information that you sent through email. We ask that you use one of the accepted methods of processing the sale. Those methods are:
<ul tabindex="-1">
<li tabindex="-1">
(List here, e.g., mail to xxx, phone via extension xxx)
</li>
</ul>
</li>
</ul>
</li>
<li tabindex="-1">
Then promptly delete the original email from your “in-box” <strong tabindex="-1">AND</strong> empty the item from your “Deleted” email folder.
</li>
</ul>
</li>
</ul>
<p tabindex="-1"><strong tabindex="-1"><em tabindex="-1">***NEVER PROCESS THE CREDIT CARD TRANSACTION USING THE INFORMATION FROM THE EMAIL!</em></strong> <strong tabindex="-1"><em tabindex="-1">Doing so violates PCI compliance/brings the computer via which the card information was received “into scope”.</em></strong> Call the person and relay the alternate ways in which s/he can provide you with secure payment card information.</p>
<p tabindex="-1">Cardholder information can only be accepted/processed via FAX if ALL of the following conditions are met:</p>
<ul tabindex="-1">
<li tabindex="-1">
Fax machine is <strong tabindex="-1">stand-alone, land-line paper fax</strong> ( <strong tabindex="-1">cannot</strong> be connected to the network) located in an area not accessible to the public,
</li>
<li tabindex="-1">
Documents are immediately distributed to the individual responsible for key-entering the information into a swipe terminal,
</li>
<li tabindex="-1">
The payment card information is removed and cross-cut shredded after the transaction has been processed
</li>
<li tabindex="-1">
The merchant copy is attached to the fax and filed in an appropriate place
</li>
<li tabindex="-1">
The customer copy is faxed/mailed/emailed back to the customer (optional).
</li>
</ul>
<p tabindex="-1">If <strong tabindex="-1">ALL</strong> the above conditions are <strong tabindex="-1">NOT</strong> met, you cannot process the credit card payment.</p>
<p tabindex="-1">If your office uses a <strong tabindex="-1">network-connected fax</strong> (e.g., a multi-function network copier with fax capability) and a customer sends his/her credit card information to the department, <strong tabindex="-1">DO NOT PROCESS THE TRANSACTION</strong> ! Instead, the following steps must be taken:</p>
<ul tabindex="-1">
<li tabindex="-1">
<strong tabindex="-1">IMMEDIATELY SHRED</strong> the fax
<ul tabindex="-1">
<li tabindex="-1">
Contact the payer via phone or email and let them know the PCI-compliant mechanisms by which credit card information can be received/processed.
<ul tabindex="-1">
<li tabindex="-1">
(List options here, e.g., mail to xxx, phone via extension xxx)
</li>
</ul>
</li>
<li tabindex="-1">
Contact LITS and ask that the fax be deleted/”scraped” from the multi-function device’s hard drive so that no electronic record of the secure cardholder data exists
</li>
</ul>
</li>
</ul>
<p tabindex="-1"><strong tabindex="-1"><em tabindex="-1">***NEVER PROCESS THE CREDIT CARD TRANSACTION USING THE INFORMATION FROM A FAX CONNECTED TO THE NETWORK!</em></strong><strong tabindex="-1"><em tabindex="-1">Doing so violates PCI compliance.</em></strong> Call the person and relay the alternate ways in which s/he can provide you with secure payment card information</p>
<ul tabindex="-1">
<li tabindex="-1">
Cardholder information may not be stored electronically on any device (e.g. computer hard drives, CDs, disks, and other external storage media). This includes reports from hosted credit card processing vendors.
</li>
<li tabindex="-1">
The PIN and CVV2 or card verification code (on the back of the card) are NEVER allowed to be stored.
</li>
<li tabindex="-1">
POS (point of sale) or card swipe terminals must be approved by the Payment Card Oversight Committee prior to implementation/use.
</li>
<li tabindex="-1">
Access to cardholder information (in any form) must be limited to those individuals whose job responsibilities require it (e.g., accepting credit cards at a service counter).
</li>
<li tabindex="-1">
Any media, including paper copies that contain cardholder information, must be treated as secure, privileged and confidential, and should be appropriately protected as such.
<ul tabindex="-1">
<li tabindex="-1">
All pre-existing cardholder information must be deleted from electronic databases, including computer hard drives, CDs, disks, and other external storage media, using mechanism(s) approved by the Payment Card Oversight Committee.
</li>
</ul>
</li>
<li tabindex="-1">
Manual credit card payment slips or other form(s) that include credit card processing data must be transported via Campus Police to the Office of Student Accounts and Accounting; remittance of those forms should occur on a daily basis using a secure (sealed or locked) bag.
</li>
<li tabindex="-1">
Any paper copies of cardholder information must be securely stored in a locked location prior to processing. Cardholder information must be destroyed according to PCI guidelines immediately after processing.
</li>
<li tabindex="-1">
Cardholder information (in any form) must never be displayed publically or left unattended; cardholder information should never be disclosed to others.
</li>
<li tabindex="-1">
Employees, including student workers, handling cardholder information are subject to a background check and must acknowledge understanding of these SUNY Brockport Credit Card Processing Guidelines. Generally, student employees should not have access to cardholder information unless their job requires it. All employees, including student workers, handling cardholder information (including credit cards) are required to attend PCI compliance training on an annual basis.
</li>
<li tabindex="-1">
Workstations, including “general purpose” and/or laptop devices, may not be used to process credit/debit cards and/or cardholder information; this ban includes input to online web forms.
</li>
</ul>
<p tabindex="-1">Last Reviewed: 11/2019</p>
<p tabindex="-1">Last Reviewed by: PCI Oversight Committee</p>
</div>
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<h1>PEU Assessment Data</h1>
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<h3>CAEP Accountability Measures</h3>
<p>CAEP (Council for the Accreditation of Educator Preparation) sets forth annual reporting measures for institutions to inform the public on the program impact and outcomes of its educator preparation programs. The following is a list of the annual measures. Click on each link to see Brockport’s performance on each measure.</p>
<p>Please note that performance data are often disaggregated by “initial” and “advanced” or “professional” programs. We describe which programs are considered “initial” and which programs are considered “advanced” or “professional” on <a href="/academics/professional-education/our-programs/">our programs page</a>.</p>
<h4>MEASURE 1: COMPLETER EFFECTIVENESS</h4>
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<li> <a href="/academics/">Academics</a></li><li> <a href="/academics/advisement/">Advisement & Engagement</a></li><li> <a href="/academics/advisement/second-year/">Second Year Experience</a></li><li> <a href="/academics/advisement/second-year/champions/">Second Year Champions</a></li>
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<h1>
Second Year Champions
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What is a Second Year Champion?
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<p>
A second year champion is an individual who has mentored, inspired, motivated, challenged, and supported a student during their journey in their second year at SUNY Brockport. Whether big or small, known or unknown, these individuals have made a difference in our student’s journey to success. Our champions are nominated by a current Brockport student, The Second Year Experience program would like to take a moment to recognize the following individuals for the 2020-2021 Second Year Champion class.
</p>
<p>
<strong>Second Year Champion class of 2020-2021:</strong>
</p>
<ol>
<li>Dr. Andrea Ciliotta-Rubery
</li>
<li>Dr. Christopher Norment
</li>
<li>Diana Klkenberg
</li>
<li>Heather DiFino
</li>
<li>Coach John Feeney
</li>
<li>Major Jose Ledezma
</li>
<li>Dr. Laurel McNall
</li>
<li>Dr. Mark Chadsey
</li>
<li>Dr. Mark Noll
</li>
<li>Dr. Michel Pelletier
</li>
<li>Dr. Susan Lowey
</li>
<li>Dr. Susan Orr
</li>
<li>Vanessa Taylor
</li>
</ol>
<p>
<strong>Second Year Champion class of 2019-2020:</strong>
</p>
<ol>
<li>Mary Tiede-Koszuta
</li>
<li>Dr. Laurel McNall
</li>
<li>Thomas Chew
</li>
<li>Chaynna Colon
</li>
<li>Dr. Chris Norment
</li>
<li>Dr. Katie Amatangelo
</li>
<li>Dr. Ismael Souto Rumbo
</li>
<li>Michael Krickmire
</li>
<li>Dan Kandris
</li>
<li>Dr. Peter Hager
</li>
<li>Dr. Kathleen Peterson
</li>
<li>Melanie Riley
</li>
<li>Dr. Steve Jurek
</li>
<li>Amy Aiezza
</li>
<li>Michaela Luedke
</li>
<li>Frank Noll
</li>
<li>Devin McDermott
</li>
<li>Kathryn Warren
</li>
<li>Lieutenant Price
</li>
<li>Megan Henry
</li>
<li>Zaula Kennedy
</li>
<li>Michael Chojnowski
</li>
<li>Dr. Meredith Roman
</li>
<li>Dr. Sara Kelly
</li>
<li>Monique Rew-Bigelow
</li>
<li>Dr. Kiera Duckworth
</li>
<li>Stephanie Learn
</li>
<li>Darlene Schmitt
</li>
<li>Dr. Althea Tait
</li>
<li>Dr. Jennifer Ratliff
</li>
<li>Gena Wilis
</li>
<li>Jess Rodriguez
</li>
<li>Melissa Pierce
</li>
<li>Dan Askey
</li>
<li>Dr. Laurie Cook
</li>
<li>Karen Podsiadly
</li>
<li>Dr. Amanda Lipko-Speed
</li>
<li>Dr. Caitlin Abar
</li>
<li>Dr. Jeffery Snarr
</li>
<li>Dr. Craig Waleed
</li>
<li>Ruth Childs
</li>
<li>Jennifer Chesebro
</li>
<li>Dr. Joshua Fegley
</li>
<li>Dr. Courtney McDaniel
</li>
<li>Dr. Jessica Sniatecki
</li>
<li>Gary Metz
</li>
<li>Dr. James Cordeiro
</li>
<li>Dr. Trang Thai
</li>
<li>Dr. Carol Wade
</li>
<li>Dr. Mark Chadsey
</li>
<li>Sarah Scott-Demmin
</li>
<li>Chloe Vazzana
</li>
<li>Dr. Adam Rich
</li>
<li>Heather DiFino
</li>
<li>Dr. James Spiller
</li>
<li>Pam O’Keefe
</li>
<li>Vanessa Taylor
</li>
<li>Dr. Andie Graham
</li>
<li>Dr. Cameron Harwick
</li>
<li>Mariah Maloney
</li>
<li>Brittany Profit-Reinwald
</li>
<li>Dr. Kim Haines
</li>
<li>Darrell Deas
</li>
<li>Ryan Giglia
</li>
<li>Sarah Scott-Demmin
</li>
<li>Danielle Drews
</li>
</ol>
<p>
If you see these individuals around campus be sure to thank them for their dedication to our student’s success!
</p></div>
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<h2>APS Peer Mentors—Fall 2023</h2>
<h3>Position Description</h3>
<p>Peer mentors are representatives of SUNY Brockport who collaborate with the Second Year Experience Coordinator to support first-year students with their transition to Brockport through participation in the Academic Planning Seminar (APS) course. They play a vital role in mentoring incoming students through the classroom, Welcome Week and additional programs throughout the semester.</p>
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A continuing Brockport student who will be matriculated in the Fall of 2023.
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In good disciplinary (conduct) and academic standing (minimum cumulative GPA of 2.5).
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Professional and personable
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Commitment to educate, understand, and respect one another in a safe, inclusive, and diverse environment
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Knowledgeable of campus resources, policies, campus life, and activities
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Strong time management and communication skills
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Intrinsically motivated and collaborative
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Ability to follow through to complete tasks
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Spring
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Attend one Peer Mentor training session at the end of the spring semester
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Summer
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Attend training the week before classes begin
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Fall
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Facilitate the first APS group meeting during Fall 2023 Welcome Week 
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Attend APS class and Peer Mentor class weekly
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Send weekly informational emails and answer questions from mentees
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Facilitate group discussions during APS class
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Meet two times throughout the semester, once with the Second Year Experience Coordinator and once with a Peer Mentor Coordinator
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<h1>Sunday, August 20: Move-In Instructions</h1>
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<h3 tabindex="-1">Happy Move-In Day! </h3>
<ul tabindex="-1">
<li tabindex="-1">
Move-in assistance will be provided from <strong tabindex="-1">12 pm - 4 pm.</strong>
</li>
<li tabindex="-1">
Residential Life will continue to <strong tabindex="-1">check-in students outside of those hours</strong>, but no move-in assistance will be available after 4 pm.
</li>
</ul>
<h3 tabindex="-1">Where to Unload & Park</h3>
<p tabindex="-1"><a class="tiny button button" href="https://webapp.brockport.edu/map/move-in">Move-In Map</a></p>
<p tabindex="-1">When arriving to campus between the <strong tabindex="-1">hours of 12 pm - 4 pm</strong>, please report DIRECTLY to the unloading lot assigned to you based on your residence hall.</p>
<p tabindex="-1"> </p>
<table tabindex="-1"><tbody tabindex="-1">
<tr tabindex="-1">
<th tabindex="-1"><strong tabindex="-1">Your Residence Hall</strong></th>
<th tabindex="-1"><strong tabindex="-1">Report directly to & unload vehicle in:</strong></th>
<th tabindex="-1"><strong tabindex="-1">After unload,</strong> move vehicle/park in<strong tabindex="-1">:</strong></th>
</tr>
<tr tabindex="-1">
<td tabindex="-1">MacVicar</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">McFarlane</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">McLean</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Thompson</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Harmon</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D or D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Gordon</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D or D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Briggs</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Bramley</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Perry</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Dobson</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Eagle</td>
<td tabindex="-1">Eagle Loop (Townhome Terrace)</td>
<td tabindex="-1">Lot V</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Townhomes</td>
<td tabindex="-1">Lot Y (Townhome Terrace)</td>
<td tabindex="-1">Lot V</td>
</tr></tbody></table>
<p tabindex="-1"> </p>
<hr tabindex="-1" />
<h3 tabindex="-1">Recommended Campus Entry Points</h3>
<p tabindex="-1">As noted, campus will be heavily impacted by construction during move-in and many routes will not be accessible. Here are our recommended points of entry to campus for Thursday’s move-in:</p>
<p tabindex="-1">If you coming from the <strong tabindex="-1">West:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Enter via the main campus entrance on Route 31 (Fourth Section Road) & Commencement Drive
</li>
</ul>
<p tabindex="-1">If you are coming from the <strong tabindex="-1">East:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Enter via the main campus entrance on Route 31 (Fourth Section Road) & Commencement Drive
</li>
</ul>
<p tabindex="-1">If you are coming from the <strong tabindex="-1">North</strong>:</p>
<ul tabindex="-1">
<li tabindex="-1">
Enter campus via Adams Street (off Route 19)
</li>
</ul>
<p tabindex="-1">If you are coming from the <strong tabindex="-1">South</strong>:</p>
<ul tabindex="-1">
<li tabindex="-1">
Enter campus via Adams Street (off Route 19)
</li>
</ul>
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<h1>Friday Move-In Instructions</h1>
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<h3>Happy Move-In Day to our <strong>First-Year & Transfer Student Residents</strong>!</h3>
<ul>
<li>
Move-in assistance will be provided from <strong>8 am - 5 pm.</strong>
</li>
<li>
Residential Life will continue to <strong>check-in students until 8 pm</strong>, but no move-in assistance will be available after 5 pm.
</li>
</ul>
<h3>Where to Unload & Park</h3>
<p><a class="tiny button button" href="http://brockport.edu/map/move-in">Move-In Map</a></p>
<p>When arriving to campus between the <strong>hours of 8 am - 5 pm</strong>, please report DIRECTLY to the unloading lot assigned to you based on your residence hall.</p>
<table><tbody>
<tr>
<th><strong>Your Residence Hall</strong></th>
<th><strong>Report directly to & unload vehicle in:</strong></th>
<th><strong>After unload,</strong> move vehicle/park in<strong>:</strong></th>
</tr>
<tr>
<td>MacVicar</td>
<td>Lot Q</td>
<td>Lot D-1 or T</td>
</tr>
<tr>
<td>McFarlane</td>
<td>Lot Q</td>
<td>Lot D-1 or T</td>
</tr>
<tr>
<td>McLean</td>
<td>Lot Q</td>
<td>Lot D-1 or T</td>
</tr>
<tr>
<td>Thompson</td>
<td>Lot Q</td>
<td>Lot D-1 or T</td>
</tr>
<tr>
<td>Dobson</td>
<td>Lot Q</td>
<td>Lot A</td>
</tr>
<tr>
<td>Benedict</td>
<td>Lot Q</td>
<td>Lot A</td>
</tr>
<tr>
<td>Harmon</td>
<td>Lot Q</td>
<td>Lot D or D-1</td>
</tr>
<tr>
<td>Gordon</td>
<td>Lot Q</td>
<td>Lot D or D-1</td>
</tr>
<tr>
<td>Briggs</td>
<td>Lot Q</td>
<td>Lot A</td>
</tr>
<tr>
<td>Bramley</td>
<td>Lot Q</td>
<td>Lot A</td>
</tr>
<tr>
<td>Perry</td>
<td>Lot Q</td>
<td>Lot A</td>
</tr>
<tr>
<td>Mortimer</td>
<td>Lot Q</td>
<td>Lot A</td>
</tr>
<tr>
<td>Eagle</td>
<td>Eagle Loop (Townhome Terrace)</td>
<td>Lot V</td>
</tr>
<tr>
<td>Townhomes</td>
<td>Lot Y (Townhome Terrace)</td>
<td>Lot V</td>
</tr></tbody></table>
<h3>Recommended Campus Entry Points</h3>
<p>As noted, campus will be heavily impacted by construction during move-in and many routes will not be accessible. Here are our recommended points of entry to campus for Thursday’s move-in:</p>
<p>If you coming from the <strong>West:</strong></p>
<ul>
<li>
Enter via the main campus entrance on Route 31 (Fourth Section Road) & Commencement Drive
</li>
</ul>
<p>If you are coming from the <strong>East:</strong></p>
<ul>
<li>
Enter via the main campus entrance on Route 31 (Fourth Section Road) & Commencement Drive
</li>
</ul>
<p>If you are coming from the <strong>North</strong>:</p>
<ul>
<li tabindex="-1">
Enter campus via <strong>Holley Street</strong> & Commencement Drive
</li>
</ul>
<p>If you are coming from the <strong>South</strong>:</p>
<ul>
<li>
Enter via the main campus entrance on Route 31 (Fourth Section Road) & Commencement Drive
</li>
</ul>
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<h1>Sunday, August 27: Move-In Instructions</h1>
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<h3 tabindex="-1">Happy Move-In Day to our <strong tabindex="-1">Returning Residents</strong>!</h3>
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<p tabindex="-1">When arriving to campus between the <strong tabindex="-1">hours of 8 am - 2 pm</strong>, please report DIRECTLY to the unloading lot assigned to you based on your residence hall.</p>
<p tabindex="-1"> </p>
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<th tabindex="-1"><strong tabindex="-1">Your Residence Hall</strong></th>
<th tabindex="-1"><strong tabindex="-1">Report directly to & unload vehicle in:</strong></th>
<th tabindex="-1"><strong tabindex="-1">After unload,</strong> move vehicle/park in<strong tabindex="-1">:</strong></th>
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<td tabindex="-1">MacVicar</td>
<td tabindex="-1"><strong tabindex="-1">Lot D-1,</strong> no move-in assistance available</td>
<td tabindex="-1">Lot D-1</td>
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<td tabindex="-1">McFarlane</td>
<td tabindex="-1"><strong tabindex="-1">Lot D-1</strong>, no move-in assistance available</td>
<td tabindex="-1">Lot D-1</td>
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<td tabindex="-1">McLean</td>
<td tabindex="-1"><strong tabindex="-1">Lot D-1</strong>, no move-in assistance available</td>
<td tabindex="-1">Lot D-1</td>
</tr>
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<td tabindex="-1">Thompson</td>
<td tabindex="-1"><strong tabindex="-1">Lot D-1</strong>, no move-in assistance available</td>
<td tabindex="-1">Lot D-1</td>
</tr>
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<td tabindex="-1">Dobson</td>
<td tabindex="-1"><strong>Lot Q</strong></td>
<td tabindex="-1">Lot A, D, D-1 or T</td>
</tr>
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<td>Benedict</td>
<td><strong tabindex="-1">Lot Q</strong></td>
<td>Lot A, D, D-1 or T</td>
</tr>
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<td tabindex="-1">Harmon</td>
<td tabindex="-1"><strong tabindex="-1">Lot C,</strong> no move-in assistance available</td>
<td tabindex="-1">Lot C</td>
</tr>
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<td tabindex="-1">Gordon</td>
<td tabindex="-1"><strong tabindex="-1">Lot C</strong>, no move-in assistance available</td>
<td tabindex="-1">Lot C</td>
</tr>
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<td tabindex="-1">Briggs</td>
<td tabindex="-1"><strong>Lot Q</strong></td>
<td tabindex="-1">Lot A, D, D-1 or T</td>
</tr>
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<td tabindex="-1">Bramley</td>
<td tabindex="-1"><strong>Lot Q</strong></td>
<td tabindex="-1">Lot A, D, D-1 or T</td>
</tr>
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<td tabindex="-1">Perry</td>
<td tabindex="-1"><strong>Lot Q</strong></td>
<td tabindex="-1">Lot A, D, D-1 or T</td>
</tr>
<tr>
<td>Mortimer</td>
<td><strong>Lot Q</strong></td>
<td>Lot A, D, D-1 or T</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Eagle</td>
<td tabindex="-1">Eagle Loop (Townhome Terrace)</td>
<td tabindex="-1">Lot V</td>
</tr>
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<td tabindex="-1">Townhomes</td>
<td tabindex="-1">Lot Y (Townhome Terrace)</td>
<td tabindex="-1">Lot V</td>
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<h1>Saturday Move-In Instructions</h1>
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<h3 tabindex="-1">Happy Move-In Day to our <strong tabindex="-1">Returning Residents</strong>!</h3>
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Move-in assistance will be provided from <strong tabindex="-1">8 am - 5 pm.</strong>
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Residential Life will continue to <strong tabindex="-1">check-in students until 8 pm</strong>, but no move-in assistance will be available after 5 pm.
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<h3 tabindex="-1">Where to Unload & Park</h3>
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<p tabindex="-1">When arriving to campus between the <strong tabindex="-1">hours of 8 am - 5 pm</strong>, please report DIRECTLY to the unloading lot assigned to you based on your residence hall.</p>
<table tabindex="-1"><tbody tabindex="-1">
<tr tabindex="-1">
<th tabindex="-1"><strong tabindex="-1">Your Residence Hall</strong></th>
<th tabindex="-1"><strong tabindex="-1">Report directly to & unload vehicle in:</strong></th>
<th tabindex="-1"><strong tabindex="-1">After unload,</strong> move vehicle/park in<strong tabindex="-1">:</strong></th>
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<tr tabindex="-1">
<td tabindex="-1">MacVicar</td>
<td tabindex="-1"><strong tabindex="-1">Lot D-1,</strong> no move-in assistance available</td>
<td tabindex="-1">Lot D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">McFarlane</td>
<td tabindex="-1"><strong tabindex="-1">Lot D-1</strong>, no move-in assistance available</td>
<td tabindex="-1">Lot D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">McLean</td>
<td tabindex="-1"><strong tabindex="-1">Lot D-1</strong>, no move-in assistance available</td>
<td tabindex="-1">Lot D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Thompson</td>
<td tabindex="-1"><strong tabindex="-1">Lot D-1,</strong> no move-in assistance available</td>
<td tabindex="-1">Lot D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Dobson</td>
<td tabindex="-1"><strong tabindex="-1">Lot Q</strong></td>
<td tabindex="-1">Lot A, D, D-1 or T</td>
</tr>
<tr>
<td>Benedict</td>
<td><strong tabindex="-1">Lot Q</strong></td>
<td>Lot A, D, D-1 or T</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Harmon</td>
<td tabindex="-1"><strong tabindex="-1">Lot C</strong>, no move-in assistance available</td>
<td tabindex="-1">Lot C</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Gordon</td>
<td tabindex="-1"><strong tabindex="-1">Lot C</strong>, no move-in assistance available</td>
<td tabindex="-1">Lot C</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Briggs</td>
<td tabindex="-1"><strong>Lot Q</strong></td>
<td tabindex="-1">Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Bramley</td>
<td tabindex="-1"><strong>Lot Q</strong></td>
<td tabindex="-1">Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Perry</td>
<td tabindex="-1"><strong>Lot Q</strong></td>
<td tabindex="-1">Lot A</td>
</tr>
<tr>
<td>Mortimer</td>
<td><strong>Lot Q</strong></td>
<td>Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Eagle</td>
<td tabindex="-1">Eagle Loop (Townhome Terrace)</td>
<td tabindex="-1">Lot V</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Townhomes</td>
<td tabindex="-1">Lot Y (Townhome Terrace)</td>
<td tabindex="-1">Lot V</td>
</tr></tbody></table>
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<h1>Thursday Move-In Instructions</h1>
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<h3 tabindex="-1">Happy Move-In Day to our <strong tabindex="-1">Honors College and Living Learning Communities (LLCs) residents</strong>!</h3>
<ul tabindex="-1">
<li tabindex="-1">
Move-in assistance will be provided from <strong tabindex="-1">8 am - 5 pm.</strong>
</li>
<li tabindex="-1">
Residential Life will continue to <strong tabindex="-1">check-in students until 8 pm</strong>, but no move-in assistance will be available after 5 pm.
</li>
<li tabindex="-1">
Honors students should be moved in by 2 pm.
</li>
</ul>
<h3 tabindex="-1">Where to Unload & Park</h3>
<p tabindex="-1"><a class="button button" href="https://webapp.brockport.edu/map/move-in">Move-In Map</a></p>
<p tabindex="-1">When arriving to campus between the <strong tabindex="-1">hours of 8 am - 5 pm</strong>, please report DIRECTLY to the unloading lot assigned to you based on your residence hall.</p>
<table tabindex="-1"><tbody tabindex="-1">
<tr tabindex="-1">
<th tabindex="-1"><strong tabindex="-1">Your Residence Hall</strong></th>
<th tabindex="-1"><strong tabindex="-1">Report directly to & unload vehicle in:</strong></th>
<th tabindex="-1"><strong tabindex="-1">After unload,</strong> move vehicle/park in<strong tabindex="-1">:</strong></th>
</tr>
<tr tabindex="-1">
<td tabindex="-1">MacVicar</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D-1 or T</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">McFarlane</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D-1 or T</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">McLean</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D-1 or T</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Thompson</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot D-1 or T</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Dobson</td>
<td tabindex="-1">Lot Q</td>
<td tabindex="-1">Lot A</td>
</tr>
<tr>
<td>Benedict</td>
<td>Lot Q</td>
<td>Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Harmon</td>
<td tabindex="-1">Lot C</td>
<td tabindex="-1">Lot D or D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Gordon</td>
<td tabindex="-1">Lot C</td>
<td tabindex="-1">Lot D or D-1</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Briggs</td>
<td tabindex="-1">Lot A</td>
<td tabindex="-1">Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Bramley</td>
<td tabindex="-1">Lot A</td>
<td tabindex="-1">Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Perry</td>
<td tabindex="-1">Lot A</td>
<td tabindex="-1">Lot A</td>
</tr>
<tr>
<td>Mortimer</td>
<td>Lot A</td>
<td>Lot A</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Eagle</td>
<td tabindex="-1">Eagle Loop (Townhome Terrace)</td>
<td tabindex="-1">Lot V</td>
</tr>
<tr tabindex="-1">
<td tabindex="-1">Townhomes</td>
<td tabindex="-1">Lot Y (Townhome Terrace)</td>
<td tabindex="-1">Lot V</td>
</tr></tbody></table>
<p tabindex="-1"> </p>
<hr tabindex="-1" />
<h3 tabindex="-1">Recommended Campus Entry Points</h3>
<p tabindex="-1">As noted, campus will be heavily impacted by construction during move-in and many routes will not be accessible. Here are our recommended points of entry to campus for Thursday’s move-in:</p>
<p tabindex="-1">If you coming from the <strong tabindex="-1">West:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Enter via the main campus entrance on Route 31 (Fourth Section Road) & Commencement Drive. 
</li>
</ul>
<p tabindex="-1">If you are coming from the <strong tabindex="-1">East:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Enter via the main campus entrance on Route 31 (Fourth Section Road) & Commencement Drive. 
</li>
</ul>
<p tabindex="-1">If you are coming from the <strong tabindex="-1">North</strong>:</p>
<ul tabindex="-1">
<li tabindex="-1">
Enter campus via <strong>Holley Street</strong> & Commencement Drive. 
</li>
</ul>
<p tabindex="-1">If you are coming from the <strong tabindex="-1">South</strong>:</p>
<ul tabindex="-1">
<li>
Enter via the main campus entrance on Route 31 (Fourth Section Road) & Commencement Drive.
</li>
</ul>
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<h1>Emma Wisniewski</h1>
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Certified Personal Trainer
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<h1>Molly Falkenstein</h1>
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Certified Personal Trainer
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(585) 395-2355<br/>
<a id="email_address" href="mailto:[email protected]">[email protected]</a><br/>
Office: Lathrop Hall 106<br/>
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<h1>Week 35: February 24, 2023</h1>
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With February winding down, let’s hope our little storm this week is the end of “winter” for this year. (That’s not likely, but we can hope …).
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Here are some updates:
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<li>John F. and Debbie did a great job presenting updates on marketing, branding, and the website to the College Council on Wednesday evening. We also had a good presentation from the Provost on new academic offerings.
</li>
<li>Also yesterday you should have seen the notice from President Macpherson about Katy Wilson’s upcoming retirement as Vice President of Enrollment Management & Student Affairs and the appointments of alumni Lorraine Acker (Student Affairs) and Sara Kelly (Enrollment Management) as Vice Presidents. We are excited to welcome Lorraine and Sara to the institution’s leadership team.
</li>
<li>The President and I have been visiting with legislators (on Zoom and in person) regarding the state budget. We will continue these visits through the cycle (which we hope is concluded by April 1 with a finalized budget).
</li>
<li>Numerous Alumni House renovations have been completed (woohoo!!), and we hope to have it back on-line in the coming weeks. Thanks to Betsy and Adam for planning and enacting the needed fixes.
</li>
<li>Kaci Chiappone begins her time as our Coordinator of University Events on Thursday, March 2. Please join us for some treats the next morning, March 3, at about 9 am on the 3<sup>rd</sup> floor as we welcome her.
</li>
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Upcoming events to note:
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<li>There will be a Budget Town Hall on Wed., March 1, at 12:10 pm in the McCue Auditorium. In addition to Jim Wall discussing the budget, Sara Kelly will share details on our Strategic Enrollment Management (SEM) plans.
</li>
<li>The next Brockport Alumni Association Board of Directors meeting also is this coming Wednesday, March 1, at 6 pm.
</li>
<li>The March First Friday is set for this coming Friday from 4:00 to 5:30 pm in the NY Room of Cooper Hall.
</li>
<li>The Brockport Foundation will hold its spring meeting in NYC on Friday, March 10. The evening prior will include an alumni and donor event, hosted by BF Board Chair Chris Moschovitis, at the Penn Club in Manhattan.
</li>
<li>Another reminder that the annual Day of Giving is coming up. This intense 24-hour stretch – midnight to midnight on <strong>Tuesday, March 21</strong> – will be focused on bringing as many gifts and donors as possible to the campus during that time. Support for any and all funds will be the focus, with special challenges sprinkled in throughout the entire day. Mark it on your calendars!
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Enjoy your weekend!
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<h1>Week 15: October 7, 2022</h1>
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As we move through Homecoming & Family Weekend, a couple of motivational quotes to start your Friday::
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“I never lose. Either I win or learn.” – Nelson Mandela
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“Success is stumbling from failure to failure with no loss of enthusiasm.” – Winston Churchill
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<hr />
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What a fantastic event yesterday as we dedicated the Fannie Barrier Williams Liberal Arts Building! Thanks to Jamie for her leadership and everyone on the team who assisted. It was a true team effort, and a great day for our institution.
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And Homecoming rolls on today with many more events, including the Alumni Awards and Hall of Fame dinner tonight where well more than 300 are expected. Saturday is full of fun events as well. Thanks to Betsy, Kelsey, Kevin, Kerry and all for the hard work you are doing to make this a successful weekend.
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The gold BPORT letters are posted around campus this weekend. Be sure to get your photo in front of them at some point. They are on the mall today and will be over at the stadium tomorrow.
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Kudos to Brad and Darcy for leading us through Tuesday’s Team Day … and to Patrick for scaring us on the last stop in Hartwell!
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In other news:
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<li>The Brockport Foundation (BF) and Brockport Alumni Association (BAA) meet at noon today for their annual joint gathering. Former BF Chair Michael Doyle will be honored for his five-year service as Chair and the two boards will vote on the audit and the spending rate (what students receive in scholarship support) at the meeting.
</li>
<li>Two representatives of ESL Federal Credit Union were on campus yesterday to meet with the Fannie Barrier Williams Scholars. They had lunch in the Academic Success Center and one was able to stay for the building dedication. Two of the students and program director Jianna Howard will present at the BF and BAA meeting this afternoon.
</li>
<li>We heard in Cabinet that the Seymour Union Ballroom, which has been going through a major renovation, should be completed in the next couple of months, but audio and technical equipment won’t be available until late in 2023 (because of supply chain issues). I’ll provide updates as we get them. This will have an impact on some of our spring and fall 2023 events.
</li>
<li>I am travelling with the President to NYC on Oct. 12 and 13 to meet with donors, and then representing the College at the SUNY Oneonta Presidential Inauguration on Oct. 14, so I won’t be in the office those days.
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Upcoming events:
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<li>BPort Homecoming & Family Weekend, Friday and Saturday, 10/7-8
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Enjoy the weekend!
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<h1>Week 29: January 13, 2023</h1>
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Sending this a day early because I’m off tomorrow.
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This week’s announcements:
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<li>(Almost) everyone’s new Advancement & Communications gear was delivered today. Enjoy it and wear it proudly!
</li>
<li>The Governor held her “State of the State” address on Tuesday. As the first quarter of the year progresses, and after the Chancellor’s “State of SUNY” address, we will have a clearer picture on how the state and SUNY budget picture is coming into focus.
</li>
<li>We will do December and January birthdays on <strong>Thursday, Jan. 26</strong>. Amy will send a calendar invite to everyone with the exact time. It won’t be a Teams Day, but we will gather those who are on campus that day for some treats. Hope you can join!
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<li>As a new way to bring excitement to our Golden Eagle hockey games this season, the University and 58 Main BBQ and Brew have partnered to bring the <strong>58 Main BBQ Pit</strong> to all home hockey games this season. Each home game in 2022-23 will have a special group as VIP guests to the 58 Main BBQ Pit in the Wegmans Ice Arena. The Division of Advancement and Communications has their own night set aside to enjoy some delicious food and take in a game. We are scheduled for <strong>Friday, January 27, at 7 pm</strong> for a game against SUNY Plattsburgh. We would love to have as many staff (up to 25) join us for a fun night to support Golden Eagle hockey. Please RSVP directly to Adam (x5113 or <a href="mailto:[email protected]">[email protected]</a>) to reserve your spot. For those who RSVP more details will follow as we get closer to the game on the 27th. Any questions please reach out to Adam.
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<li>Zach and Sophia just completed a fantastic video with Tim Henry in KSSPE about the role of Athletic Trainers in the Damar Hamlin situation and others like it. Take a look: <a href="https://www.youtube.com/watch?v=fGF8Ijz9jZU">Tim Henry video</a>
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<li>Next Wednesday through Friday (Jan. 18-20) I will be in Florida for a number of donor and alumni gatherings from Naples to Tampa. I’ll bring some nice weather back with me. 
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<li>We do have a date for a Day at the Ballpark: Wednesday, May 31. We have secured a suite for the Rochester Red Wings’ game that day with Syracuse. First pitch is 11:05 am. More to come as that gets closer, but please save it on your calendars.
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Upcoming events to note:
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<li>The Campus Leadership Summit, which will focus on mental health topics related to students, faculty, and staff, will be held on Tuesday, Jan. 17.
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Because I am out of town at the end of next week there won’t be a newsletter next Friday. And as penance for being in Florida in January, I have Jury Duty the week of Jan. 23, so we’ll see how that goes …
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Enjoy the weekend!
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<h1>Year 2, Issue 5: October 30, 2023</h1>
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As the weather gets colder and we get ready to roll into November, please know how much I appreciate the hard and creative work everyone is doing. It has been a very busy semester, and a productive one as well. We are doing our part to continue to advance the University toward its strategic goals. Keep up the great work while at the same time taking care of yourselves.
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News and Notes …
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<li>As always, the spring will be a busy time, and the April 8 total solar eclipse will just add to the fun. We will be needing staff and students, as well as community members, to help with parking, traffic, stadium support, and many other roles. Please let Kaci know what you would like to do to assist. And thank you in advance!
</li>
<li>Alumnus and cybersecurity hall of famer Eugene Spafford ’79 was on campus on Friday for a variety of activities, including an afternoon presentation in the Union. Thanks to everyone who participated in his visit.
</li>
<li>A booklet highlighting the students who completed 2023 summer undergraduate research projects has been published. Contact Brad if you would like a copy.
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<li>The Faculty & Staff Campaign will launch next week with numerous opportunities for all to make a private gift to the University through the Foundation. In addition to the usual methods, other dates to participate include national Giving Tuesday (Nov. 28) and the Day of Giving (March 6, 2024).
</li>
<li>Advancement & Communications will be managing the institution’s State Employees Federated Appeal (SEFA) Campaign again this year. Thanks to Janet, Amy, Dan, and Kaci for taking the lead. It will begin on Dec. 4th and will run through the close of the semester on Dec. 22.
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<li>Please communicate with your supervisors on your semester-break work schedule. We discussed plans and options at last week’s divisional leadership meeting.
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<h3>
Upcoming events to note:
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<li>Important dates and events for your calendar:
<ul>
<li>Both Brockport soccer teams host the SUNYAC semifinal playoffs this Wednesday, Nov. 1, with our own Dan Lynd and the men’s team playing at 3:00 against Oneonta and the women facing Geneseo at 6:00.
</li>
<li>The November issue of The Port comes out this Thursday the 2nd.
</li>
<li>“First Friday” is this Friday (Nov. 3) at 4 pm at Alumni House. Try to stop by to say hello to friends and to meet new colleagues and community members.
</li>
<li>The Campus-wide Holiday Party is Tuesday, Dec. 5, at 3 pm in the New York Room.
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<li>Our divisional holiday party will be at the ROC Holiday Village at MLK Jr. Memorial Park at Manhattan Square, on Wednesday, Dec. 13, from 4 to 7 pm.
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October Work anniversaries: Betsy, 11/6/2000 … Amy, 11/11/2021 … Stevie, 11/10/2022
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October Birthdays: Brian on the 19th, Melissa on the 27th, and Sophia on the 30th
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Enjoy any and all Halloween festivities you partake in tomorrow.
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<h1>Year 2, Issue 1: June 30, 2023</h1>
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News and Notes …
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<li>Welcome to the close of the fiscal year! It’s been a busy stretch for those on the fundraising side of the house, so thanks to Donnie and Kerry for all of the planning and implementation; John, Jenny, Joanne, and Melissa for the gift processing and acknowledging; Kevin for the assistance with any and all communications; and everyone for your support of these and our on-going private support efforts, including those who have made their year-end gifts in support of the institution through the Brockport Foundation. We’ll share final results in the coming weeks when the books are officially closed.
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<li>Please continue to work with your supervisors on completing 2022-23 evaluations and finalizing 2023-24 performance programs. They can be submitted electronically to HR at <a href="mailto:[email protected]">[email protected]</a>.
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<li>The Advancement & Communications Annual Report is in progress, being led by our two outstanding AVPs. Thanks to Brad and John for pulling all of the details together for the Division. We will share the final version with everyone when it is completed.<br />
o If you are interested in volunteering for student Move-In days in August (the link has been posted several times in the Daily Eagle), please sign up. We are always looking for more hands to help.
</li>
<li>The MLK Boys Academy – a subset of 3rd to 8th grade boys at School #9 in the Rochester City School District – will be holding their summer program on campus once again this year. They start Monday, July 10, and run through Friday, August 11, and will be over at Alumni House most days for lunch. Three-degree alumnus and RCSD Assistant Principal Burnice Green runs the program. Thanks to our friends in OEDI and at Wegmans, Jimmy Z’s, and 58 Main BBQ for providing the lunches each day.
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Upcoming events to note:
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<li>The Backyard BBQ at President Macpherson’s home will be Saturday, July 15. Please continue to spread the word and register if you would like to attend.
</li>
<li>For those who can join, an Advancement & Communications Happy Hour will be on Tuesday, July 18, at Custom House (1 Main Street in Brockport) starting at 4 pm. Hope to see you there!
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<li>Our Divisional “Retreat” will be Wednesday, Aug. 23, from 2 to 4 pm at a TBD site. This will really be a chance to gather, discuss (in general) plans for the year with the entire team, and enjoy each other’s company.
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<h3>
Work anniversaries:
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<li>Dan, 7/1/2022 … Joanne, 7/18/2011 … Donnie, 7/25/2019 … and Megan, 7/30/2015
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Birthdays:
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<li>Mike A. on the 4th … Michele & Zach on the 13th … and Adam on the 26th 
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Enjoy the weekend and the upcoming 4th of July holiday!
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<h1>Week 23: December 2, 2022</h1>
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The signage for the newly-named Wegmans Ice Arena went up earlier this week. Kudos to Adam for all of the great work in pulling this together. It’s likely the naming ceremony won’t be held until Homecoming 2023.
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<p>
Our College (now University?) Communications team has been working with DS & Co. for months on some new branding initiatives. We had an excellent brainstorming session with them right before the holiday, and more will be revealed in the coming week.
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Many event updates as we roll into December …
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<li>The final First Friday of the fall semester is today at 4 pm in the New York Room of Cooper Hall. I’m out of town and will miss it, but I hope several of you can attend.
</li>
<li>The Care & Celebration Committee (C&C), Full Professors Forum (FPF), and Brockport Employee Altogether Collective (BEAC) are tri-sponsoring a night out next Thursday, Dec. 8. Check out this link in today’s <em>Daily Eagle</em> for more info. <a href="https://today.brockport.edu/calendar/event/11581">Brockport Today: Events Calendar</a> We hope you can join us.
</li>
<li>The next night, Friday, Dec. 9, from 9 to 11 pm, BSG is sponsoring a “Moonlight Breakfast” in Harrison Dining Hall. All are welcome to participate. Ellsworth will be in attendance. Activities include: Face Painting, a Roaming Magician, and Giant Light Bright (and Free long-sleeve shirts for students). Food Options include BASCs “standard breakfast options:” eggs, French toast, waffles, etc. Let me know if you are interested.
</li>
<li>Our next Team Day is Tuesday, Dec. 13. It will have a holiday theme and there may be (… OK, there will be) prizes.
</li>
<li>The next day, Wednesday, Dec. 14, is the campus-wide Holiday Open House from 3 to 5 pm in the New York Room.
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<li>Our Divisional holiday party will be Wednesday, Dec. 21, starting at 4 pm at the ROC Holiday Village on Court Street. We have arranged for parking for everyone at the REOC (161 Chestnut Street) that evening.
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That’s a long stretch of eating and beveraging
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Birthdays
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<li>Jenny is our only December birthday (12/4)
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Work anniversaries
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<li>Mike, 12/2/1985
</li>
<li>Debbie, 12/6/2012
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<li>Janet, 12/13/2004
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Enjoy a great weekend!
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<h1>Week 16.5: October 18, 2022</h1>
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Because I was traveling the last three days of last week, and because I’ll be on vacation Thursday and Friday (and this coming Monday of next week), I am combining the Oct. 14 and 21 e-newsletters into one. Here is the Week 16.5 newsletter.
</p>
<p>
Please join me in welcoming our newest Advancement & Communications team member, Sophia Timber. Sophia started last Thursday and is the new multimedia producer in College Communications. Her office is located in room 14 on the group floor and she will work with Zach on numerous video and multimedia projects. Welcome Sophia!
</p>
<p>
Everyone should have seen Janet’s Monday email about the JPBC sub-committee related to ideas around the University’s structural deficit. If you have any ideas related to cost-cutting moves or idea generation, please share them with Janet. Any and all ideas will be reviewed and considered.
</p>
<p>
The SEFA Campaign runs from Oct. 19<sup>th</sup> to the 28<sup>th</sup> and a BIG thank you to Janet, Danique, Dan, and Amy for leading the charge for the College. You can use the on-line form from the Monday email to make your gift to support any number of worthy causes in New York State. The team will be communicating upcoming SEFA news through the <em>Daily Eagle</em> and other sources, so stay tuned!
</p>
<p>
The Advancement part of our Division is working through the annual “Thank You” process for our scholarship donors. It is somewhat time consuming and involves significant manual steps within the process. If anyone in the Division would like to offer two hours (2-4 pm) this Thursday (10/20) to help, please let Jamie know and you will get a crash training course and the tools needed. All available hands will be welcomed.
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</p>
<p>
In other news:
</p>
<ul>
<li>The Writers Forum event on Wednesday (Oct. 19) will feature our friend and former colleague, Dave Mihalyov, who will read from and discuss his book of poetry and other short stories. The session will be held at 7:30 pm in the McCue Auditorium in the Fannie Barrier Williams Liberal Arts Building. For those who are interested, some of us will be meeting at Bill Gray’s Tap Room at 6 pm to grab a bite to eat and a beverage prior to the session.
</li>
<li>Wednesday is an all-day enrollment and budget retreat for Cabinet. We will be joined by key staff related to these two critical areas. I’ll share updates and actions in next week’s newsletter.
</li>
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Upcoming events:
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<li>Take Back the Night Rally & March, 10/19, 7 pm, Seymour Union Fireside Lounge
</li>
<li>Writers Forum featuring Dave Mihalyov, 10/19., 7:30 pm, McCue Auditorium, FBWLAB
</li>
<li>Fall Open House, 10/22, 9 am (campus)
</li>
<li>Grand Opening of the Center for Gender & Sexual Diversity, 10/24, 1 pm, Seymour Union, B129
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See you next week!
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<h1>Week 50: June 9, 2023</h1>
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News and Notes …
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<li>It has been almost a full year since we started doing these newsletters – this is week 50! – and we are going to make some modifications moving forward. There won’t be newsletters the next two weeks. Starting June 30, we will move this to a monthly update rather than weekly. We will still include birthdays and work anniversaries along with all of the other valuable info you love to read. 
</li>
<li>A group of our team has been at a couple of conferences this week: the local Association of Fundraising Professionals (AFP) on Tuesday and SUNYCUAD from Wednesday to Friday. I hope all who attended were able to network and enjoy some valuable professional development.
</li>
<li>We are awaiting final word from SUNY on the extension of the Work From Home (WFH) policy (which expires June 30). We have our WFH plan for the summer – nothing that we are currently doing will change – but Cabinet will be discussing plans for the fall if the extension occurs. Stay tuned.
</li>
<li>Two important pieces of good information from the Governor and Chancellor came out this week: The UUP contract has been agreed to (ratification still needs to happen) and the SUNY campuses are getting some one-time and permanent funding as part of the new state budget. There will be more details to come on both in the coming weeks.
</li>
<li>Keep working on getting those evaluations for 2022-23 and performance programs for 2023-24 moving and submitted through your supervisor. The deadline to get them to HR is July 1.
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<h3>
Upcoming events to note:
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<li>Long-time EOP Director Gary Owens (also a BAWAFAS, Class of 1972) is retiring and there will be a reception for him this coming Monday, June 12, at 3:30 pm in the New York Room of Cooper Hall.
</li>
<li>Invitations will go out next week for the Summer BBQ being hosted at the President’s House on Saturday, July 15.
</li>
<li>The University is once again a sponsor of the Rochester International Jazz Festival (June 23-July 1). All attendees will be wearing their tickets on SUNY Brockport lanyards as they attend the hundreds of shows in downtown Rochester.
</li>
<li>We will be hosting three local high school graduations on campus later this month. Spencerport High School (6/23, 7 pm), Brockport HS (6/24, 9 am), and Hilton HS (6/24, 2 pm) will have their ceremonies in SERC.
</li>
<li>For the first time since 2019, the MLK Boys Academy – a subset of 3rd to 8th grade boys at School #9 in the Rochester City School District – will be holding their summer program on campus once again this year. They will be here Monday through Friday, July 10-August 11, and will be over at Alumni House most days for lunch. Three-degree alumnus and RCSD Assistant Principal Burnice Green runs the program. Thanks to our friends in OEDI and at Wegmans, Jimmy Z’s, and 58 Main BBQ for providing the lunches each day.
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Enjoy your weekend!
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<h1>Week 25: December 16, 2022</h1>
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This will be our last Divisional newsletter of 2022. I will put the next one together for January 6, 2023.
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Today is Jamie Beers-Wilson’s last day at SUNY Brockport. We thank Jamie for her great work on the Advancement team over the past 16 years and wish her the best of luck in her new role.
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I was so sorry to be under the weather and had to miss all of you on our Team (Holi)Day, but I’m glad everyone got their gifts, including a chocolate package from our own Candy Hall of Famer and Brockport Foundation member, Troy Pearley.
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As a Division, our first quarter numbers in Managed Print were strong. Thanks to everyone for working within the system to help the institution save money and be more “green.” And just a reminder that any significant print jobs can be run through the University’s Print Shop on the main floor of Allen. Dan Dippel and his team are quick – and less expensive.
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Upcoming events to note:
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<li>Our Divisional holiday party will be this coming Wednesday, Dec. 21, starting at 4 pm at the ROC Holiday Village on Court Street. We have arranged for parking for everyone at the REOC (161 Chestnut Street) that evening. <strong>I will send a note later today or Monday with any specifics needed.</strong>
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<li>We have Brockport Foundation meetings on Jan. 13 and March 10, the latter being at the Penn Club in New York City and preceded the night before with a donors, friends, and alumni event.
</li>
<li>The Golden Eagle Experience (formerly the Unity Trip) will be held in New Orleans, LA, during spring break in March.
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<li>The Diversity Conference is March 29 and 30 and the theme is “Sharing Stories, Bridging Divides.” If you have any ideas for presenters or programs, reach out directly to Damita Davis or Melis Kural in the Office of Equity, Diversity, and Inclusion.
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And one final reminder: During the first week we are back in the offices in January, BITS will be conducting a manual “reboot” of all campus systems. They expect to complete these before 8 am each morning, and anticipate all to go smoothly, but there may be some hiccups or delays. Please keep this in mind as you plan your week. Anyone working off-site during that stretch should not be impacted.
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Enjoy a cold and snowy and windy weekend and we’ll see everyone in person on Wednesday night!
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<h1>Week 47: May 19, 2023</h1>
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<strong>More kudos!!</strong>
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<li>With the academic year now over, some additional kudos to the team:
<ul>
<li>For those who haven’t seen it, the post-Commencement video that Zach and Sophia put together is another award-winning production. Awesome work! Here’s the link: <a href="https://www.youtube.com/watch?v=pDg8PcJkhxk">Post-Commencement Video</a>
</li>
<li>Great job led by the Alumni Engagement team – Betsy and Kelsey! – on the series of Senior Week and Make Your Mark activities heading into last Friday’s Commencement ceremonies. Some traditions were continued, and many new ones begun, and the students really enjoyed their final days on campus. Thanks for putting everything together and already working on ways to do even more in 2024!
</li>
<li>Last night’s Recognition Dinner was a smashing success with about 25 current and former faculty and staff being honored with retiree recognition, campus awards, and SUNY Chancellor’s Awards. Kaci and Dan did a beautiful job setting the tone and theme and getting all of the details in order, and John F.’s script was just right. Great night!!
</li>
<li>Finally, another THANK YOU to all who helped make last Friday’s Commencement a memorable day for our graduates. I continue to hear from people across campus about how well everything went. Kudos to everyone, because everyone had some role.
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<li>A follow-up to the diploma cover situation: Dan and I met with the local Jostens rep yesterday to share our displeasure with the situation that resulted in our covers not arriving in time for last Friday’s ceremonies. After our discussion, Jostens has agreed to pay for the mailing of the covers to all of our graduates.
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As for other news and notes …
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<li>It is annual report, evaluations, and performance program season, so please start working toward completing yours with your supervisor. The evaluations and performance programs should be to HR by July 1 (or VERY soon after), and our annual reports will need to be completed by July 15. More to come on that from a Divisional level.
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<p></p>
<p>
Upcoming events to note:
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<li>The annual REOC Commencement is Tuesday, May 23, at the Eastman Theater starting at 7 pm. If you are interested in attending let me know and I’ll connect you with Roosevelt’s team.
</li>
<li>For those who signed up, the JP Morgan Corporate Challenge is on Thursday, May 25. We have another great crowd of campus colleagues participating.
</li>
<li>Our Divisional day at a Rochester Red Wings game is Wednesday, May 31. First pitch is at 11:05 am.
</li>
<li>Because of the SUNYCUAD Conference and some other conflicts, we are going to cancel the June 7 retreat/team day activities. We will do some type of retreat activity later in the summer.
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Have a great weekend!
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<h1>Week 42: April 14, 2023</h1>
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New and Notes …
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<li>This week you started seeing announcements in the Daily Eagle about Commencement and the need for help. Dan and Kaci are leading the campus team, and numerous other staff and faculty will be assisting as leaders on a number of fronts. I would expect that everyone in Advancement & Communications will have some role during the day, from doing our regular job to assisting with ushering, lineup, etc. Please be sure to connect with Dan or Kaci or your supervisor. THANK YOU!
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<li>Tomorrow is the second of the spring Accepted Student Days. We are currently leading all of the SUNY Comprehensives in terms of freshmen deposits. More than 300 prospective freshmen are expected on Saturday. Here’s hoping for another great day!
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<li>President Macpherson and I had lunch with four representatives from Canandaigua National Bank yesterday as a thank you for their $150,000 gift that allowed us to get the new video board at Eunice Kennedy Shriver Stadium. The board is now functioning and looks fantastic! It will be used for track and field events starting TODAY and then for football games in the fall.
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<li>We got a nice delivery of some Divine Chocolate as a thank you from our friend and alumnus Troy Pearley earlier this week. If you have not received your bar yet – Debbie has one for all on the Communications side and I’ve taken care of a few in the Advancement world – please let me know and I’ll get you yours. Let me know if you prefer dark or milk chocolate.
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Upcoming events to note:
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<li>It is “Awards Season” with many different events going on:
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<li>The Honors & Awards Ceremony is next Friday, April 21. The recipients of the six major School awards (undergraduate and graduate) and the President’s Citation will be recognized at this event.
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<li>The following day (April 22) is the annual EOP Honors & Recognition Banquet at 6 pm in the Seymour Ballroom. Anyone wishing to attend or sponsor a student can do so by calling Terri Stymus at x2547.
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<li>The Student Leadership Awards Ceremony is Monday, April 24, and will include the announcement of the Marion Schrank Student Leadership award recipient.
</li>
<li>Also that day, after the Student Leadership ceremony, is the Senior Student-Athlete dinner. The George Rich Award will be presented that evening.
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<li>The Lavender Ceremony is May 6 from 1:00 to 2:30 pm in the McCue Auditorium as we recognize our LGBTQIA+ graduates and alumni for their many accomplishments and achievements while on campus.
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<li>The campus will be hosting a “Stomp Out Hunger” event on Friday, April 28, from 11 am to 1 pm with Foodlink’s “Curbside Market” coming to the mall outside the Seymour Union. More details and ways you can help combat food insecurity among our students are in today’s Daily Eagle.
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Have a great weekend!!
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<h1>Week 41: April 7, 2023</h1>
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New and Notes …
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<li>April opened with a bang!
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<li>On Tuesday, SUNY Chancellor Dr. John King continued his tour of all 64 campuses by visiting Brockport. The Chancellor was joined by SUNY Trustee James Haddon, who was making his first campus visit, and Congressman Joe Morelle. The group met with campus leadership; visited the Drake Memorial Library where they were inspired by three students who did research projects during last summer’s undergraduate research projects; visited with the Fannie Barrier Williams Scholars and toured the Academic Success Center; met with students and faculty in labs in Smith and Lathrop; and walked through the Union and visited with students in the Joey Jackson Intercultural Center, before concluding with a lunch in Allen with Cabinet.
</li>
<li>Because of the Chancellor’s visit I apologize for being unable to get to Tuesday’s Team Day. Thanks to Amy for getting the dessert and to Kerry for leading the fun … and the beer trivia! And happy April birthdays to Brad, Mike Z., Kevin, and Kaci.
</li>
<li>On Thursday, the one-year-out press conference for the April 8, 2024, Total Solar Eclipse was held at the Rochester Museum and Science Center. SUNY Brockport’s sponsorship, including having our logo on 500,000 eclipse glasses, was highlighted during the one-hour session with all Rochester-area politicians in attendance.<br />
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<img width="378" height="504" alt="Total Solar Eclipse, April 8, 2024 Rochester, New York" data-caption="Total Solar Eclipse, April 8, 2024 Rochester, New York" src="/live/image/gid/203/width/378/height/504/9649_solar_eclipse_poster.rev.1680883659.png" title="solar eclipse poster" data-max-w="378" data-max-h="504" loading="lazy"/>
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<li>A reminder that First Fridays returns to Alumni House later today. It will be the first session of the year back at its home and will run from 4:00 to 5:30 for those who can attend. Hope to see you there!
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Upcoming events to note:
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<li>As noted last week, Scholars Day is this coming Wednesday, April 12. Try to get out and see some of the sessions, one of which will be the Golden Eagle Experience (GEE) trip that 10 students and Will Walker (SULA) took to New Orleans during Spring Break.
</li>
<li>The Honors & Awards Ceremony is Friday, April 21. The recipients of the six major School awards (undergraduate and graduate) and the President’s Citation will be recognized at this event.
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<li>The Student Leadership Awards Ceremony is Monday, April 24, and will include the announcement of the Marion Schrank Student Leadership award recipient.
</li>
<li>Also that day, after the Student Leadership ceremony, is the Senior Student-Athlete dinner. The George Rich Award will be presented that evening.
</li>
<li>The campus will be hosting a “Stomp Out Hunger” event on Friday, April 28, from 11 am to 1 pm with Foodlink’s “Curbside Market” coming to the mall outside the Seymour Union. More details and ways you can help combat food insecurity among our students will be shared in the Daily Eagle.
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Looks like a beautiful stretch of spring weather is coming. Enjoy!
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<h1>Week 43: April 21, 2023</h1>
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New and Notes …
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<li>Congratulations to Garrett Roe on his new role as Associate Director of Advancement. Garrett will continue to oversee the Brockport Foundation Scholarship Office – a new staff member will be hired on Emily Teator’s vacant line to be the Scholarship Coordinator – while picking up a significant major gift portfolio, some donor relations and stewardship pieces, and leading the implementation of the Engage software program. The vacant “Engagement Officer—Major Giving” position will not be filled.
</li>
<li>In addition, Ben DiMatteo, who had been serving in a temp role from January through March, will rejoin the Finance & Advancement Services team on July 6 in a one-year temporary role. The vacant Office Assistant 2 position will remain vacant over the next year.
</li>
<li>The first iterations of the new campus website re-design have been shared among some members of the Division and everything is looking fantastic. Kudos to everyone working on this project.
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<li>Don’t forget to connect with Dan & Kaci for your work assignment for Commencement, or to assist with the party the night before. Thank you for helping with our year-end celebrations.
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<li>Plan your travel accordingly:
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<li>The Park Avenue bridge in the Village has been going through some renovations and is scheduled to open back up a few days before Commencement.
</li>
<li>Construction on the Main Street bridge over the canal will begin the week of May 15.
</li>
<li>Repaving on Route 31 between Transit Way and Sweden-Walker Road will run from June 1 to Sept. By move-in, the majority of the work will be completed. Work around the Gary Drive signal (coming out of the Wal-Mart parking lot) will be completed before June.
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Upcoming events to note:
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<li>This is the busiest season of the year for events:
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<li>This afternoon is the Honors & Awards Ceremony in the Seymour Ballroom. The recipients of the six major School awards (undergraduate and graduate) and the President’s Citation will be recognized at this event.
</li>
<li>Tomorrow is the annual EOP Honors & Recognition Banquet at 6 pm in the Seymour Ballroom. Anyone wishing to attend or sponsor a student can do so by calling Terri Stymus at x2547.
</li>
<li>The Student Leadership Awards Ceremony is Monday, April 24, and will include the announcement of the Marion Schrank Student Leadership award recipient.
</li>
<li>Also that evening, after the Student Leadership ceremony, is the Senior Student-Athlete dinner. The George Rich Award will be presented that night.
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<li>A reminder that the campus will be hosting a “Stomp Out Hunger” event on Friday, April 28, from 11 am to 1 pm with Foodlink’s “Curbside Market” coming to the mall outside the Seymour Union. 
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Have a great weekend!!
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<h1>Week 46: May 12, 2023</h1>
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<strong>It’s here!!!</strong>
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<li>Happy Commencement Day! Congrats to Megan and Stevie as they cross the stage today and complete their most recent academic journey. We are so happy for you! Who’s next???
</li>
<li>Last night’s “Almost Alum Block Party” was fantastic! It was exciting to see the crowd continue to roll across the street from Parking Lot V to the Toast and all of the festivities. Thanks to Kaci for her vision and leadership and EVERYONE who played a role in this brand-new tradition.
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<li>Today’s the day that caps the 2022-23 academic year. I’m extremely proud of all of the work that has gone into the planning, organization, and execution to make this all happen. Kudos to Dan for putting everything together in his first year coordinating such a massive event and to everyone – and that’s all of you – who have worked tirelessly, made adjustments, and brought all of campus together to create this important and meaningful experience for our graduates. From the beautiful images already on the website, to the social media posts, perfect signage, positive vibes all will be giving off to our students as they enter SERC and Tuttle and the lineup, the smiles and greetings we will share with the attending families and other faculty and staff … it ALL is critical to the success of today. Enjoy every aspect and know the hard work is appreciated.
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As for other news and notes …
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<li>The NYS budget details are slowly coming in, and it was a very good year for SUNY on a number of fronts. I’ll share more as the specifics come in, but it appears as though the leaders in Albany made good on several promises. Cabinet will have a budget retreat on Wednesday, May 17.
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<li>A reminder that the Main Street bridge in the Village of Brockport closes this coming Monday (May 15). It will likely be shut down for 18 months.
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<li>I am out of the office on Tuesday, May 16.
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Upcoming events to note:
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<li>The Recognition Dinner is Thursday, May 18, starting at 5:30 pm.
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<li>For those who signed up, the JP Morgan Corporate Challenge is on Thursday, May 25. We have another great crowd of campus colleagues participating.
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<li>Our Divisional day at a Rochester Red Wings game is Wednesday, May 31. First pitch is at 11:05 am.
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May Birthdays and Anniversaries
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<li>We already celebrated the lone May birthday (Stevie on the 4<sup>th</sup>) last week.
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<li>SUNY Brockport work anniversaries this month: Zach (5/2/19), John S. (5/5/97), Jenny (5/16/19), and Kerry (5/29/12).
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Enjoy the day, a beautiful weekend, and Happy Mother’s Day to all of the moms out there!
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<h1>Week 34: February 17, 2023</h1>
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We’re about a month into the semester with a great number of events and functions coming up in the next few weeks leading into spring break. Be sure to take care of your self during this hectic time of the year. And for those who are taking some vacation next week during the school break – enjoy yourselves!
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Here are some updates:
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<li>We are happy to announce that we are adding another BAWAFAS – Brockport Alumni Who Are Faculty And Staff! – to the team in University Events. Kaci Chiappone ’19 will start on March 2 as the Coordinator of University Events and will work with Dan Lynd. We will welcome Kaci that morning.
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<li>Two candidates for the Vice President for Administration & Finance will be on campus today and early next week for open forums. Today’s session is at 10 in the McCue Auditorium of the Fannie Barrier Williams Building. Watch the <em>Daily Eagle</em> for more details and try to attend, when possible.
</li>
<li>As I noted last week, the Investment Fund process for the spring is upon us. Dollars will be available in 2023-24 for accepted proposals. If you have ideas, share with your supervisor. Proposals are due mid-March and will be reviewed by the JPBC.
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Upcoming events to note:
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<li>College Council meets next Wednesday, Feb. 22, at Brockport Downtown. John F. and Debbie will be sharing details on marketing, branding, and the website with the Council members.
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<li>The MLK Lecture with author and Princeton University professor Imani Perry will be Thursday, Feb. 23, at 7 pm in the McCue Auditorium of the Fannie Barrier Williams Building
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<li>There will be a Budget Town Hall on Wed., March 1, at 12:10 pm in the McCue Auditorium. In addition to Jim Wall discussing the budget, Sara Kelly will share details on our Strategic Enrollment Management (SEM) plans.
</li>
<li>Later that same day will be the next Brockport Alumni Association Board of Directors meeting.
</li>
<li>The Brockport Foundation will hold its spring meeting in NYC on Friday, March 10. The evening prior will include an alumni and donor event, hosted by BF Board Chair Chris Moschovitis, at the Penn Club in Manhattan.
</li>
<li>Another reminder that the annual Day of Giving is coming up. This intense 24-hour stretch – midnight to midnight on <strong>Tuesday, March 21</strong> – will be focused on bringing as many gifts and donors as possible to the campus during that time. Support for any and all funds will be the focus, with special challenges sprinkled in throughout the entire day. Mark it on your calendars!
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<li>We have tentatively scheduled our own alumni Candy Hall of Fame member, Troy Pearley ’92, for a March 27 visit to campus. He will go to some classes, do a lecture/presentation, and more. Hold the date on your calendar. There may be chocolate samples.
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<h1>Week 33: February 10, 2023</h1>
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I’m still laughing from the fun on Team Day during Super Bowl Family Feud. Thanks to John for organizing, congrats to the winning team, and a nice job by Anthony for holding it together despite some questionable survey lists. 
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Here are some updates:
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<li>Dan Lynd has been appointed as the permanent Manager of University Events. Congratulations to Dan and thank you to Kelsey and the search team for a thorough process. We hope to name the Coordinator of University Events very soon.
</li>
<li>It’s NYS budget season and President Macpherson and I will be out and about meeting with our state legislators over the next few weeks. The Governor is in town on Monday to do a presentation on her proposed budget.
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<li>Earlier this week the <em>Daily Eagle</em> shared news about the Investment Fund process for the spring. Dollars will be available in 2023-24 for accepted proposals. If you have ideas, share with your supervisor. Proposals are due mid-March and will be reviewed by the JPBC.
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Upcoming events to note:
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<li>OEDI is hosting two events next week: the Invitation to Dialogue Series will be Tuesday the 14<sup>th</sup> in 119 of the Union, and the Brown Bag Lunch and Learn will be Friday at 12:20 in 220 of the Union.
</li>
<li>The Green & Gold Star Award recognition ceremony was re-scheduled to Friday, Feb. 17, at halftime of the women’s (5:30 pm) and men’s (7:30 pm) basketball games in Tuttle.
</li>
<li>One upcoming alumni event to note: Amerks’ Kids Day with SUNY Brockport is Sunday, Feb. 19. If you are interested you need to buy tickets ($20 each, $10 for children under 10) by <strong>today</strong>. Contact Kelsey if you are interested.
</li>
<li>The MLK Lecture with author and Princeton University professor Imani Perry will be Thursday, Feb. 23, at 7 pm in the McCue Auditorium of the Fannie Barrier Williams Building
</li>
<li>Jim Wall, VP for Administration & Finance, will present a Budget Town Hall on Wed., March 1, at 12:10 pm in the McCue Auditorium.
</li>
<li>Another reminder that the annual Day of Giving is coming up. This intense 24-hour stretch – midnight to midnight on <strong>Tuesday, March 21</strong> – will be focused on bringing as many gifts and donors as possible to the campus during that time. Support for any and all funds will be the focus, with special challenges sprinkled in throughout the entire day. Mark it on your calendars!
</li>
<li>We have tentatively scheduled our own alumni Candy Hall of Fame member, Troy Pearley ’92, for a March 27 visit to campus. He will go to some classes, do a lecture/presentation, and more. Hold the date on your calendar. There may be chocolate samples.
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Enjoy the Super Bowl on Sunday!
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<h1>Year 2, Issue 2: August 4, 2023</h1>
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It has been a BUSY summer, as I know all of you can attest, but your great work is truly appreciated. With the academic year just around the corner, here are some quick updates.
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<strong>News and Notes …</strong>
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<li>The hanging of the new campus banners started yesterday and all will be in place before the weekend is out. Those that are up already look fantastic. Thanks to Debbie for stewarding this project and to Alex for the creative work. The quality is perfect, and you can see and read them from great distances. As an example, here’s a sample of what they look like from my 7<sup>th</sup> floor window view.
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<li>Final year-end philanthropic numbers show $3,688,009 in private support for the 2022-23 fiscal year, just a few thousand less than last year. Highlights included the 1,440 donors and $165,000 raised during the March Day of Giving and several new space namings, including the Wegmans Ice Arena. Not counted among the current-year giving were new planned gift commitments (15) totaling more than $1,000,000 in future support for student scholarships, athletic teams, and other university priorities. It was a good year!
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<li>Homecoming (Oct. 5-8) registration is LIVE! <a href="https://www2.brockport.edu/life/homecoming/">https://www2.brockport.edu/life/homecoming/</a>
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Upcoming events to note:
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<li>Important dates and events for your calendar:
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<li>Join the rest of campus for a Cabinet-sponsored Lugia’s Ice Cream Day on Aug. 14 at Alumni House starting at noon.
</li>
<li>Tuesday, Aug. 22, is the Faculty & Staff Convocation (10 am) followed by the Employee Appreciation Lunch (11:30 am), all in SERC.
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<li>The Academic Convocation is Sunday, August 27, at 1:30 pm in SERC.
</li>
<li>The initial First Friday of the semester will be Sept. 1 starting at 4 pm at Alumni House.
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<li>Our Divisional “Retreat” will be Wednesday, Aug. 23, from 2 to 4 pm at Alumni House. This will really be a chance to gather, discuss (in general) plans for the year with the entire team, play some games, and enjoy each other’s company.
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Work anniversaries: Michele, 8/16/2012 … Kevin, 8/4/2014 (first of his two start dates at Brockport
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Birthdays: Darcy on the 20<sup>th</sup> … Garrett on the 30<sup>th</sup>
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It looks like a beautiful weekend. Enjoy!!
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<h1>Week 38: March 17, 2023</h1>
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I know, it wasn’t spring break for us! But I do hope you were able to catch up on some things, maybe do a little planning, and get some time to refresh with less people on campus. I know I’m looking forward to enjoying a series of St. Patrick’s Day festivities and NCAA basketball games this weekend!
</p>
<p>
Last week:
</p>
<ul>
<li>Thanks to everyone who made last week’s donor, alumni, and Brockport Foundation functions in NYC so successful. On Thursday night we had a fantastic reception at the Penn Club – completely sponsored by our Foundation Board Chair, <strong>Chris Moschovitis</strong> – and shared some important campus and campaign news and significant conversations at the meeting on Friday. And <strong>Troy Pearley</strong> even brought some chocolate for all of us who were there. 
</li>
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<p>
<picture class="lw_image lw_image9591 lw_align_left lw_block">
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<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.webp 1x, /live/image/scale/2x/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.webp 2x, /live/image/scale/3x/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.webp 3x"/>
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<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.jpg 1x, /live/image/scale/2x/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.jpg 2x, /live/image/scale/3x/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.jpg 3x"/>
<img width="609" height="539" alt="Brockport faculty, staff, and alumni sitting at a table at the Penn Club reception" data-caption="Brockport faculty, staff, and alumni sitting at a table at the Penn Club reception" src="/live/image/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.jpg" srcset="/live/image/scale/2x/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.jpg 2x, /live/image/scale/3x/gid/203/width/609/height/539/9591_penn-club-reception-1.rev.1679058499.jpg 3x" data-max-w="3200" data-max-h="2831" loading="lazy"/>
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<picture class="lw_image lw_image9592 lw_align_left lw_block">
<source type="image/webp" media="(max-width: 500px)" srcset="/live/image/gid/203/width/500/height/525/9592_penn-club-reception-2.rev.1679058499.webp 1x, /live/image/scale/2x/gid/203/width/500/height/525/9592_penn-club-reception-2.rev.1679058499.webp 2x, /live/image/scale/3x/gid/203/width/500/height/525/9592_penn-club-reception-2.rev.1679058499.webp 3x"/>
<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.webp 1x, /live/image/scale/2x/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.webp 2x, /live/image/scale/3x/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.webp 3x"/>
<source type="image/jpeg" media="(max-width: 500px)" srcset="/live/image/gid/203/width/500/height/525/9592_penn-club-reception-2.rev.1679058499.jpg 1x, /live/image/scale/2x/gid/203/width/500/height/525/9592_penn-club-reception-2.rev.1679058499.jpg 2x, /live/image/scale/3x/gid/203/width/500/height/525/9592_penn-club-reception-2.rev.1679058499.jpg 3x"/>
<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.jpg 1x, /live/image/scale/2x/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.jpg 2x, /live/image/scale/3x/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.jpg 3x"/>
<img width="609" height="639" alt="Multiple Brockport faculty, staff, and alumni grouped in conversations at the Penn Club reception" data-caption="Multiple Brockport faculty, staff, and alumni grouped in conversations at the Penn Club reception" src="/live/image/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.jpg" srcset="/live/image/scale/2x/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.jpg 2x, /live/image/scale/3x/gid/203/width/609/height/639/9592_penn-club-reception-2.rev.1679058499.jpg 3x" data-max-w="2576" data-max-h="2704" loading="lazy"/>
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<source type="image/webp" media="(max-width: 500px)" srcset="/live/image/gid/203/width/500/height/374/9593_penn-club-reception-3.rev.1679058500.webp 1x, /live/image/scale/2x/gid/203/width/500/height/374/9593_penn-club-reception-3.rev.1679058500.webp 2x, /live/image/scale/3x/gid/203/width/500/height/374/9593_penn-club-reception-3.rev.1679058500.webp 3x"/>
<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.webp 1x, /live/image/scale/2x/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.webp 2x, /live/image/scale/3x/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.webp 3x"/>
<source type="image/jpeg" media="(max-width: 500px)" srcset="/live/image/gid/203/width/500/height/374/9593_penn-club-reception-3.rev.1679058500.jpg 1x, /live/image/scale/2x/gid/203/width/500/height/374/9593_penn-club-reception-3.rev.1679058500.jpg 2x, /live/image/scale/3x/gid/203/width/500/height/374/9593_penn-club-reception-3.rev.1679058500.jpg 3x"/>
<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.jpg 1x, /live/image/scale/2x/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.jpg 2x, /live/image/scale/3x/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.jpg 3x"/>
<img width="609" height="456" alt="Brockport faculty, staff, and alumni sitting at a table at the Penn Club reception" data-caption="Brockport faculty, staff, and alumni sitting at a table at the Penn Club reception" src="/live/image/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.jpg" srcset="/live/image/scale/2x/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.jpg 2x, /live/image/scale/3x/gid/203/width/609/height/456/9593_penn-club-reception-3.rev.1679058500.jpg 3x" data-max-w="2978" data-max-h="2232" loading="lazy"/>
</picture>
</p>
<p>
Upcoming events to note:
</p>
<ul>
<li>As we all are aware, the Day of Giving is Tuesday, March 21, and will be focused on bringing as many gifts and donors as possible to the campus during that time. Thanks to Kerry and Donnie and everyone involved in all of the details. And if you have not seen the creative video that Zach and Sophia produced, here it is from Instagram: <a href="https://www.instagram.com/reel/CpxmCOzuVQU/">https://www.instagram.com/reel/CpxmCOzuVQU/</a>
</li>
<li>Brockport Alumni will be taking over Barry’s Irish Pub in Webster on Sunday, March 26, from Noon to 2 pm. Talk to Kelsey if you would like to register and attend.
</li>
<li>The aforementioned <strong>Troy Pearley</strong> ’92, Executive VP at Divine Chocolates, will be on campus March 27-28 for a series of functions, including an alumni panel, “Here to Career,” sponsored by our Division and the Schools of Arts & Sciences and Business & Management. The lineup for that event also includes: <strong>Melissa Hawryschuk ’00</strong>, Chief Executive Officer and Board Member at Brighton Securities Holdings, Inc.; <strong>Eddy Daoreuang ’20</strong>, Recruiter for Booz Allen Hamilton (IT Consulting); and <strong>Rachel Kelley ’21/’22</strong>, Tax Consultant at Deloitte. The panel discussion will kick off at 4 pm on the 27th in the Union Ballroom.
</li>
</ul>
<p>
Have a safe, fun, and relaxing weekend!
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<h1>Week 36: March 3, 2023</h1>
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The days are getting longer, winter seems to be arriving (!!!), and it just seems like we are busier every day. Everyone is doing great work as we continue to do our part to move the University forward. Keep it up!
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Here are some updates:
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<li>The Troy Pearley “yield” boxes of Divine Chocolate bars will debut this weekend when they are presented to prospective students during Scholars Sleepover. Kudos to Debbie, Patrick, and every one on the marketing team for all of the efforts to pull this delicious promotion together. We likely will be using Divine Chocolates and Troy’s name and face on some other upcoming marketing efforts, so stay tuned. And Troy will be on campus March 27-28 for a panel lecture and other “treats.”
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<li>Today (Friday) is a Giving Summit with several members of the Advancement operation as we pull plans, processes, and ideas together for the re-launch of the Comprehensive Campaign. The plans will be shared with the Brockport Foundation next Friday at their meeting in NYC.
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<li>The Alumni Association Board of Directors met last night with Robert Wyant making a presentation on Undergraduate Admissions’ efforts, and Sylvia Rooney, a current Alumni Scholarship recipient from Spencerport, sharing her impressive story. Betsy and Kelsey ran a great meeting.
</li>
<li>Mornings with the Professors kicked off its spring schedule on Tuesday. It continues every Tuesday through April 18. Thanks to Kevin for subbing for the vacationing Dan as the spring session launched.
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<li>Info on how to sign up for Brockport’s JP Morgan Corporate Challenge team will be coming out right after spring break. This year’s race is Thursday, May 25, and starts and finishes at Innovative (Frontier) Field.
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March birthdays:
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<li>It’s a busy month of birthdays and we’ll celebrate on Tuesday at 1 pm. This month’s are: Dan on the 4<sup>th</sup>, Donnie on the 7<sup>th</sup>, David on the 16<sup>th</sup>, Patrick AND John F. on the 19<sup>th</sup>, and Anthony on the 26<sup>th</sup>.
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Work anniversaries this month:
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<li>John F. started on 3/31/2011
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<li>Matthew started on 3/17/2022
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<li>Kaci started … yesterday.
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<h1>Year 2, Issue 3: September 1, 2023</h1>
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We are off and running! THANK YOU to everyone who supported Welcome Week(end) in any way, shape or form, including the convocations, polo shirts distribution, Move-In Days, the great PR we received, awesome signage, etc. I hope everyone gets to enjoy at least a three-day weekend to re-energize those batteries.
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<strong>News and Notes …</strong>
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<li>Last week, Betsy had the “Interim” tag removed from her title and she is now the Director of Alumni Engagement. Congratulations on this well-deserved promotion as we continue to Build a Better Brockport through our alumni network.
</li>
<li>The initial First Friday of the semester is TODAY starting at 4 pm at Alumni House.
</li>
<li>Kevin, Anthony, and G worked furiously to get the Alumni website moved over from iMods to Brockport.edu. If folks are interested, they can see the new site at <a href="https://www2.brockport.edu/alumni/">https://www2.brockport.edu/alumni/</a> — and when we complete the full-site redesign, it will look EVEN BETTER!
</li>
<li>G worked with Residential Life to develop the ability for our campus events calendar to feed into the University’s “Reach Screens.” Our academic calendar is now feeding into those screens and there is the possibility for much more in the future.
</li>
<li>Take a look at the soon-to-be-released “Excellence Within Your Reach” website, and thanks to Megan for the great design, Michele for the coding, and Zach and Sophia for much of the content. It looks fantastic! <a href="https://www2.brockport.edu/info/excellence-within-your-reach/">https://www2.brockport.edu/info/excellence-within-your-reach/</a>
</li>
<li>Through the SUNY Impact Foundation, there is a great opportunity for donors of gifts at $10,000 or more (up to $100,000) to get a significant tax credit. Feel free to share our information: <a href="https://www2.brockport.edu/alumni/be-generous/ways-to-give/suny-impact-foundation/">https://www2.brockport.edu/alumni/be-generous/ways-to-give/suny-impact-foundation/</a>
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<li>Homecoming (Oct. 5-8) registration is LIVE! <a href="https://www2.brockport.edu/life/homecoming/">https://www2.brockport.edu/life/homecoming/</a>
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Upcoming events to note:
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<li>Important dates and events for your calendar:
<ul>
<li>If you don’t know it, our own Dan Lynd is the assistant coach for the men’s soccer program which opens its season TONIGHT at home at 7 pm against RIT. Go Dan and the Golden Eagles!
</li>
<li>The A&C monthly birthday celebration is Tuesday, 9/5, at 1 pm on the 3<sup>rd</sup> See the team members celebrating September birthdays down below.
</li>
<li>Club Craze – where our students get to explore all of the great clubs and organizations that are offered – is Thursday evening, Sept. 7, in SERC.
</li>
<li>The football home opener is next Saturday, Sept. 9, at noon against Susquehanna (PA).
</li>
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<p style="font-weight: 400;">
Work anniversaries: Melissa, 09/10/07 … Darcy, 09/05/2017 … Brad, 9/12/85 (first of two stints)
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Birthdays: Alex on the 5<sup>th</sup>, Joanne on the 17<sup>th</sup>, Megan on the 20<sup>th</sup>, Janet & Matthew on the 28th
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It looks like a beautiful and WARM holiday weekend. Enjoy!!
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<h1>Year 2, Issue 4: September 29, 2023</h1>
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September winding down means Homecoming starts … Monday! It will be a busy but fun week, and the always fickle WNY weather looks like it is going to cooperate. In advance, THANK YOU to Betsy, Kelsey, Dan, Kaci, Kevin, Darcy, and everyone who has worked so hard to bring this week of activities to life. And thank you for bringing the energy that makes this coming week one of the most exciting of the year on campus. Can’t wait!
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<strong></strong>
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<strong>News and Notes …</strong>
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<li>If you need it, the Homecoming schedule is <a href="https://www2.brockport.edu/life/homecoming/">here</a>.
</li>
<li>Monday is Monday, but it’s also “First Monday” (not First Friday).” Follow. In addition to the typical First Friday food and beverages, we are encouraging attendees to bring non-perishable items for The Pantry. And, alumnus Stu Krieger ’73 will be on hand to share thoughts and sign copies of his new book, Raft.
</li>
<li>Speaking of The Pantry, pop over to Dailey Hall on Monday at noon for its grand opening.
</li>
<li>Our Fall 2023 commercial will begin to air in the Rochester market next week. Zach and Sophia did an incredible job putting this together, so be sure to <a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.youtube.com%2Fwatch%3Fv%3DnzJOtEzxssI&data=05%7C01%7Cmandriat%40brockport.edu%7C4d108bc721004917021f08dbc051f209%7C696ec4990f244fd9b691252a2884ef3b%7C0%7C0%7C638315230415194156%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=IhlAotNm%2BXwF3XwKyJWl94pRC4pdLzwbAnXRTsRL3tg%3D&reserved=0">check it out</a>. The spot builds on the affordability campaign of a year ago and emphasizes all that can be accomplished with a SUNY Brockport degree. A number of our alums are featured. Last year’s commercial, which again heavily emphasized affordability, also will continue to air to a lesser degree. A special thank you to Sophia, who spent a great deal of time researching how to get the spot ready for air on the local networks. This task has historically been outsourced to our partners at DS+CO, but Sophia’s great work saved us thousands of dollars.
</li>
<li>The Web Team has spent the last several months working on developing an in-house email newsletter solution. That solution will begin to roll out next week and will be used to send the President’s newsletter as well as many of the various divisional newsletters to start. A second phase, which would allow various departments across campus to build and create some dynamic newsletters, will roll out in the spring. This work allowed us to discontinue our EMMA contract, saving the university close to $8,000 a year. Kudos to G, Michele, Megan, and Matthew for their hard work to make this happen.
</li>
<li>The Brockport Foundation was given a clean audit report with no management letters earlier this week. The full presentation will take place at next week’s Joint Boards meeting of the BF and Alumni Association.
</li>
<li>Solar Eclipse planning continues. I know there are a ton of questions, and we hope to begin sharing answers in the near future. Oct. 8 marks six months until this major event.
</li>
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<p style="font-weight: 400;"></p>
<p style="font-weight: 400;">
Upcoming events to note:
</p>
<ul>
<li>Important dates and events for your calendar:
<ul>
<li>In the midst of Homecoming activities, the A&C monthly birthday celebration is Tuesday, 10/3, at 1 pm on the 3<sup>rd</sup> See the team members celebrating October birthdays down below.
</li>
<li>The College Council meets on Tuesday night, and the annual Joint Boards meeting of the Foundation and Alumni Association is next Friday (Oct. 6) as part of Homecoming.
</li>
<li>Alumnus and Cyber Security Hall of Famer Gene Spafford ’79 played an instrumental role in the addition of the Cybersecurity major. He will be returning to campus on Oct. 27 for a talk at 2 p.m. on the trends of computing over the last 30 years.
</li>
</ul>
</li>
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<p style="font-weight: 400;">
October Work anniversaries: Sophia, 10/13/22 … Patrick, 10/17/19 … Alex, 10/17/19 …
</p>
<p style="font-weight: 400;">
Kevin, 10/18/21 (second of two stints) … Brad, 10/30/06 (second of two stints)
</p>
<p style="font-weight: 400;">
October Birthdays: Kerry on the 4<sup>th</sup>, John S. on the 6th
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Get all your green and gold clothes clean for next week!!
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<h1>Week 40: March 31, 2023</h1>
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As March closes today we start to really ramp up with campus activities, award ceremonies, celebrations, and ultimately Commencement on May 12, followed the next week by the Recognition Dinner on May 18. Settle in for a very busy stretch. 
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New and Notes …
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<li>As the dust is settling from the historic Day of Giving, where the current total raised for the campaign is $160,000+, with 1300+ donors and 1400+ gifts, we want to thank everyone for the role you played in making it our most successful DoG ever. Special thanks to our individual challenge sponsors: Rich & Joan ’79 Fenton, Conner Wolfe ’16, Scott Flieger ’77, Mike Prounis ’77, Janie Hill ’85, Bob Baden ’79, and Chris Leichtweis ’83. And thanks to our corporate sponsors as well, including: Wegmans Food Markets, Inc., VSP Graphic Group, Enterprise Holdings, Advantage Federal Credit Union, Precision Optical Transceivers, ESL Federal Credit Union, and Canandaigua National Bank & Trust. Next week we will reveal our challenge winners.
</li>
<li>The Diversity Conference was a great success and I hope many of you were able to get to some of the sessions. Alumni Kiara Alfonseca ’18 and Burnice Green ’92 had fantastic presentations that were very well attended, and Tim Wise closed the conference last night with an amazing keynote session.
</li>
<li>Last Sunday’s alumni event at Barry’s Irish Pub in Webster was a huge success – packed house and an informative presentation by John Daly (Department of History). Kudos to Betsy and Kelsey for a fun event.
</li>
<li>Interested in some new Brockport apparel before the on-line site is revealed? Check out brockportgear.com. Thanks to the team of Debbie, Kerry, Kevin, and others for getting this launched. More options will be available as this site and program evolves.
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Upcoming events to note:
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<li>A reminder that next week’s First Friday will be at Alumni House from 4:00 to 5:30 pm. Our new VP for Administration and Finance, Jackie Clark (she doesn’t officially start until April 27) will be in town and will be attending, as will an alumni couple celebrating their 25th anniversary of meeting as students. Hope you can join us.
</li>
<li>Scholars Day is Wednesday, April 12. Try to get out and see some of the sessions, one of which will be the Golden Eagle Experience (GEE) trip that 10 students and Will Walker (SULA) took to New Orleans during Spring Break.
</li>
<li>The Honors & Awards Ceremony is Friday, April 21. The recipients of the six major School awards (undergraduate and graduate) and the President’s Citation will be recognized at this event.
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<li>The Student Leadership Awards Ceremony is Monday, April 24, and will include the announcement of the Marion Schrank Student Leadership award recipient.
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<li>Also that day, after the Student Leadership ceremony, is the Senior Student-Athlete dinner. The George Rich Award will be presented that evening.
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As the weather gets better … ??? … enjoy the weekend!
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<h1>Week 21: November 18, 2022</h1>
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After 16 years at SUNY Brockport, in a number of roles in Advancement and currently serving as the Director of Donor Relations & Stewardship, Jamie Beers-Wilson has announced plans to take a new position at the Memorial Art Gallery. Jamie has been an integral member of the leadership team in Advancement and will be greatly missed. Her last day at Brockport will be December 16 and, on behalf of the entire Division of Advancement & Communications, we thank her for her tremendous service to SUNY Brockport and wish her well in her new position!
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A reminder that our Divisional holiday party will be Wednesday, Dec. 21, starting at 4 pm at the ROC Holiday Village on Court Street. We have arranged for parking for everyone at the REOC (161 Chestnut Street) that evening.
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<li>As I shared with the Directors yesterday, our Division will slightly modify our spring Telecommuting plans starting Jan. 16. As the Communications side of the Division has been doing, anyone who is going to take the two-day-a-week WFH plan will now work at home on Wednesday and one other day each week. With this change, everyone will know that A&C is WFH on Wednesday. This is a change for ADV, but the same system that COMM has been using. This new model will bring more people in the office on the other four days of the week. Directors will share more information with everyone.
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<li>Applications to Brockport for incoming students are nearing 6,000 – well ahead of any previous year! – as we attempt to reach our enrollment goals. Last weekend’s Open House was well attended with nearly 300 students and more than 700 total visitors.
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<li>Yesterday afternoon, Jim Wall (VP for Administration & Finance) and Darson Rhodes (co-chair, with Jim, of the Joint Planning & Budget Committee) presented a budget Town Hall for campus and shared details on our funding sources, enrollment, budget projections and initial strategies to close gaps. We have a current reserve of $31 million as we continue to work toward resolving a $10 million annual structural deficit.
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<li>November 29, 6 pm, OEDI Lecture: Indigenous Resilience and the Modern Native American, with Military Science instructor Major Cherelle Garner, 223 Seymour Student Union
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<li>November 30, 4:30 pm, College Council meeting, REOC
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<li>December 2, First Friday, 4:00-5:30 pm, NY Room, Cooper Hall
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<li>December 14, Campus-wide Holiday Open House, 3:00-5:00 pm, NY Room, Cooper Hall
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Stay safe in the snow and wind this weekend and have a great Thanksgiving!
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<h1>Week 28: January 6, 2023</h1>
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Happy New Year to everyone! I hope you all had a great holiday season and a nice break.
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A few general announcements as we jump into 2023:
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<li>The holiday party at the ROC Holiday Village was a lot of fun – I hope everyone who was there agrees – and we are already planning to do the same thing next year. We won’t have a date until fall 2023.
</li>
<li>We do have a date for a Day at the Ballpark: Wednesday, May 31. We have secured a suite for the Rochester Red Wings’ game that day with Syracuse. First pitch is 11:05 am. More to come as that gets closer, but please save it on your calendars.
</li>
<li>Because there are no pressing items to vote on, the Brockport Foundation meeting scheduled for next Friday, Jan. 13, will not be held via Zoom. Instead, all information will be sent to Board members next week and they will be able to submit any questions they have.
</li>
<li>Brad will soon be sharing news of a hire in our Engagement Officer/Major Giving search.
</li>
<li>The search is on-going for our two University Events positions. Thanks to Kelsey for chairing it.
</li>
<li>A 1993 Brockport alumnus, Enrique Morales-Diaz, was just named yesterday as the new Provost at SUNY Oneonta. He was a very active student leader while a student here.
</li>
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Upcoming events to note:
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<li>The Alumni Holiday Party at The Daily Refresher in downtown Rochester is scheduled for next Thursday, Jan. 12. A nice group of ROC-area alumni is already registered … and all are welcome. See Kelsey if you would like to register.
</li>
<li>The Campus Leadership Summit, which will focus on mental health topics related to students, faculty, and staff, will be held on Tuesday, Jan. 17.
</li>
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<p>
January birthdays:
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<ul>
<li>21<sup>st</sup> ... Both Amy and Kelsey
</li>
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Brockport start date anniversaries:
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<li>Brian, Jan. 10, 2008
</li>
<li>Garrett, Jan. 15, 2015
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Enjoy the weekend!
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<h1>Week 44.5: May 1st, 2023</h1>
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New and Notes …
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<li>I’m off Thursday and Friday of this week so I decided to do a combo newsletter for last week and this.
</li>
<li>Tomorrow is Team Day for the Division and our host, John Sapienza, has some fun plans for our 1 pm session. Hoping everyone can make it!
</li>
<li>Our campus “Stomp Out Hunger” day last Friday was very successful with students, faculty, staff, and community members meeting at the mall outside the Seymour Union to pick up fresh fruit and other perishable items, make donations, and learn more about food insecurity issues. Thanks to all who assisted and participated.
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<li>There are a variety of Senior Week activities that begin in a few days. If you are interested in assisting with any – including volunteering to work the Almost Alum Block Party the night before Commencement – reach out to Kelsey (Senior Week) or Kaci (Block Party). And thanks to everyone who has had a hand in creating the signs that seniors (and other alumni) can purchase next week to put on their lawns. We hope to see them popping up all over NYS.
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<li>Speaking of NYS, the major components of the state budget have been agreed to by the Governor, Senate, and Assembly. We’ll share key aspects as they relate to higher ed when we have more details.
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<li>The final edition of <em>The Port</em> for 2022-23 comes out this Thursday.
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<li>As a series of reminders for your travels:
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<li>The Park Avenue bridge in the Village has been going through some renovations and is scheduled to open back up later this week.
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<li>Construction on the Main Street bridge over the canal will begin the week of May 15.
</li>
<li>Repaving on Route 31 between Transit Way and Sweden-Walker Road will run from June 1 to Sept. By move-in, the majority of the work will be completed. Work around the Gary Drive signal (coming out of the Wal-Mart parking lot) will be completed before June.
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Upcoming events to note:
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<li>The final First Friday of the year is this week at Alumni House. Come meet with colleagues and friends from 4:00 to 5:30 pm on May 5. Spread the word!
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<li>Today and next Monday, May 8, are the final two College Senate meetings of 2022-23. Today’s meeting from 3:35-5 pm is in the NY Room in Cooper.
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<li>Next Monday from 1 to 2 pm in the Seymour Union Ballroom is a welcome reception for our new VP for Administration & Finance, Jackie Clark (who is on campus for the first time today). If you are free, pop over to say hello.
</li>
<li>The ROTC Commissioning is next Thursday, May 11, at 10 am in the Tower Fine Arts Theatre. If you have never been it’s something you may want to take in.
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<li>The Commencement Ceremonies are at 9 am and 2 pm on Friday, May 12, in SERC.
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<li>The Recognition Dinner is Thursday, May 18, starting at 5:30 pm.
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Enjoy the week!
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<h1>Week 19: November 4, 2022</h1>
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The campus climate survey was sent to everyone, via email, on Tuesday. If you have not had a chance to complete it yet, please do so before it closes later this month.
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<p>
We are excited to announce that Stevie Rudak has joined our College Communications team as a communication specialist and will begin next Thursday, Nov. 10. She will be located in the first floor offices. Stevie was working previously as a graduate assistant in the School of Business & Management and is a 2021 SUNY Brockport graduate – another BAWAFAS! – and is finishing her MBA this year.
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<p>
I was able to join Cabinet virtually this week and we continued to discuss budget and enrollment. For those who joined the JPBC meeting yesterday, you heard that we have set targets of 1,250 first-year students, 600 transfers, a five percent increase (total) in undergraduate retention over the next four years, and a 12 percent increase in graduate enrollment growth. We know these are aggressive targets, but we feel they are attainable.
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The first batch of free green polos was distributed this week, thanks to the Care & Celebration committee. We will be placing another order for those who were unable to get theirs before their size ran out or because they could not get to SERC this week. Look for more information in the coming weeks.
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I’m out of the office most of next week: SUNY meeting in Syracuse on Monday, and California for alumni and donor events in Los Angeles (9<sup>th</sup> and 10<sup>th</sup>) and San Diego (11<sup>th</sup>). I’ll be back on campus around noon on Monday the 14<sup>th</sup>.
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November birthdays in the Division:
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19<sup>th</sup> … Brian
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27<sup>th</sup> … Melissa
</p>
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30<sup>th</sup> … Sophia
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Start dates in November:
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11/06/2000 … Betsy
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11/11/2021 … Amy
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Upcoming events:
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<li>November “First Friday,” TODAY, 4-5:30 pm (NY Room, Cooper)
</li>
<li>The second Fall Open House, 11/12, 9 am (campus)
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<li>Budget Town Hall, Thursday, 11/17, 12:45 pm
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Hope to see some of you at First Friday this afternoon. Enjoy the warm weather this weekend!
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<h1>Week 48: May 26, 2023</h1>
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<strong>News and Notes …</strong>
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<li>I am off on Friday for a four-day weekend of yard work, so sending this out today. I know many of you also are off, so enjoy a relaxing weekend!
</li>
<li>This week was the start of outreach to Foundation members around their year-end and Campaign giving. I had three very productive meetings in anticipation of formal asks of these and other board meetings during the summer. These meetings will continue throughout June.
</li>
<li>The University Communications team held four website content strategy sessions with campus constituents earlier this week. More than 100 people participated as the website re-do continues.
</li>
<li>Steve Cook (BITS) shared information in Extended Cabinet yesterday that the SUNY budget from NYS includes $200 million in infrastructure upgrades around the system. This is great news for our technology front moving forward.
</li>
<li>We had a robust discussion in Extended Cabinet on EDI topics based around the following short video. It is well worth the watch: <a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fyoutu.be%2FGNhcY6fTyBM%3Ft%3D416&data=05%7C01%7Cjpruss%40brockport.edu%7C6978539c8abb44f0ae8908db5647a98a%7C696ec4990f244fd9b691252a2884ef3b%7C0%7C0%7C638198637999417304%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=gCT2vo7ouG2wdFsvt9CnKFgqraRKfQO6trBrygctG0g%3D&reserved=0">https://youtu.be/GNhcY6fTyBM?t=416</a>
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<li>A reminder from last week: It is annual report, evaluations, and performance program season, so please start working toward completing yours with your supervisor. The evaluations and performance programs should be to HR by July 1 (or VERY soon after), and our annual reports will need to be completed by July 15. More to come on that from a Divisional level.
</li>
<li>I am out of town next Friday and the following Monday (June 2-5), so we won’t have another newsletter until June 9.
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<p></p>
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Upcoming events to note:
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<li>I’ll see some of you at the JP Morgan Corporate Challenge tonight. We have more than 50 faculty and staff registered to represent the University at the race/walk.
</li>
<li>Don’t forget about our Divisional day at the Rochester Red Wings game this coming Wednesday, May 31. First pitch is at 11:05 am. If you need a ride, please reach out and we’ll make sure you get in one of the cars that is headed to Innovative Field.
</li>
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June birthdays and anniversaries:
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<li>Here are the June dates we want to celebrate:
</li>
<li>Birthdays:
</li>
<li>June 6<sup>th</sup>, Betsy
</li>
<li>June 23<sup>rd</sup>, Debbie
</li>
<li>Work Anniversaries:
</li>
<li>June 1<sup>st</sup>, Kelsey (one year)
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<li>June 26<sup>th</sup>, Anthony (six years)
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Have a great weekend!
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<h1>Week 18: October 28, 2022</h1>
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<span class="s1"><span class="Apple-converted-space"></span></span>I saw this great quote last night and wanted to share:<span class="Apple-converted-space"></span>
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<p class="p2">
“Better is possible. It does not take genius. It takes diligence. It takes moral clarity. It takes ingenuity. Above all, it takes a willingness to try.” – <i>Atul Gawande, an American surgeon, writer, and public health researcher. He practices general and endocrine surgery at Brigham and Women’s Hospital in Boston.<span class="Apple-converted-space"></span></i>
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<hr />
<p class="p2">
The SEFA Campaign ends today. Once again, a BIG thank you to Janet, Danique, Dan, and Amy for leading the charge for the University. If you have not had your chance to make a gift, or would like more information before the books are closed, connect with one of them before today ends.<span class="Apple-converted-space"></span>
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Cabinet discussions the last couple of weeks have centered on budget and enrollment. We are working hard across all areas of the campus to stabilize enrollment over the next year, then attempt to grow again in the coming five years. Kudos to everyone on the marketing side on all of the advertising that is making an early difference in applications, and to our alumni efforts, especially in NYC, where we are providing assistance at college fairs.<span class="Apple-converted-space"></span>
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The campus climate survey will be sent to everyone on Tuesday. Please take the time to complete this important document. David is our A&C representative on the Presidential Campus Climate Committee.<span class="Apple-converted-space"></span>
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<p class="p2">
Don’t forget to pick up your FREE green polo over at SERC next week. Check the <i>Daily Eagle </i>post for days and times, and remember to bring your Brockport ID and Banner number. If you get there and we do not have your size, don’t fret: another order will be coming in soon.<span class="Apple-converted-space"></span>
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<p class="p2">
We have four searches going on, at various stages, within the Division. We hope to announce a new hire in Communications very soon, and the three in Advancement are moving forward.<span class="Apple-converted-space"></span>
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I am on the road Tuesday and Wednesday next week, then Nov. 7 and 9-13 the following week. I’ll always be accessible via email and text for those who need to reach me.<span class="Apple-converted-space"></span>
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<p class="p2">
Please mark your calendar for Wednesday, Dec. 21, from 4 to 7 pm for the Divisional holiday party in downtown Rochester. More details to come. Thanks to John F. for the creative idea and Amy and the Finance & Advancement Services team for the quick legwork in getting our space reserved.<span class="Apple-converted-space"></span>
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Upcoming events:<span class="Apple-converted-space"></span>
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<li class="p2">Team Day for Advancement & Communications, 11/1<span class="Apple-converted-space"></span>
</li>
<li class="p2">November “First Friday,” 11/4, 4-5:30 pm (NY Room, Cooper)<span class="Apple-converted-space"></span>
</li>
<li class="p2">The second Fall Open House, 11/12, 9 am (campus)<span class="Apple-converted-space"></span>
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Enjoy the sunshine!<span class="Apple-converted-space"></span>
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<h1>Week 32: February 3, 2023</h1>
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Hope everyone stays safe from the cold and wind today and early tomorrow. It’s bitter out there … but next week looks warmer than usual!
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Here are some updates from a very busy week:
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<li>The team from White Whale that will be working on the year-long re-do of the campus website is leaving today after meeting with numerous campus constituents over the last couple of days. Thanks to everyone who worked with them and shared valuable input.
</li>
<li>Mike Zaccardo began his role as an Engagement Officer/Major Giving yesterday. Stop by and welcome him to the team. He is located in 310 Allen.
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<li>The searches for the two permanent team members in University Events (Manager and Coordinator) continue with several candidates on campus yesterday and more to come next week. We hope to make appointments in the next week or two.
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<li>Another reminder that the annual Day of Giving is coming up. This intense 24-hour stretch – midnight to midnight on <strong>Tuesday, March 21</strong> – will be focused on bringing as many gifts and donors as possible to the campus during that time. Support for any and all funds will be the focus, with special challenges sprinkled in throughout the entire day. Mark it on your calendars!
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Upcoming events to note:
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<li>The February First Friday is today in the New York Room of Cooper Hall. Try to stop by between 4:00 and 5:30 pm.
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<li>Fall recipients of Green & Gold Star Awards will be recognized at halftime of the women’s (5:30 pm) and men’s (7:30 pm) basketball games tonight.
</li>
<li>We have a Team Day this coming Tuesday, Feb. 7. John Follaco is our leader for this one.
</li>
<li>For those who are interested, the Department of Transportation (DOT) will be hosting a public meeting on Thursday, Feb. 9, regarding the April closing of the Main Street Bridge in the Village of Brockport (for repairs).
</li>
<li>We have tentatively scheduled our own alumni Candy Hall of Fame member, Troy Pearley ’92, for a March 27 visit to campus. He will go to some classes, do a lecture/presentation, and more. Hold the date on your calendar. There may be chocolate samples.
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<h1>Week 31: January 27, 2023</h1>
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For those of us who live in Monroe County, it looks like winter has finally arrived. For those who are a little further to the west, you’ve been dealing with winter since November!
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Anyway, here are some announcements for this week:
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<li>Danique’s last day as Manager of University Events is next Wednesday, Feb. 1. Stop in to 307 Allen during the day to grab a treat and to say goodbye before she heads off to Cornell. Danique, thanks for all you have done for the University over these last few years, especially in this stretch when you were a part of Advancement & Communications. You did great work at your alma mater and will be missed!
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<li>The newest member of the Advancement team, Mike Zaccardo, will begin his role as an Engagement Officer/Major Giving next Thursday, Feb. 2. Stop by and welcome him to the team. He will be located in 310 Allen.
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<li>The new student newsletter, <em>Things to Know</em>, debuts this coming Monday and will be emailed to all students each week. Thanks to Darcy for the research and all of the work in pulling this together. For those who are interested in reading it, there will be a link included in the <em>Daily Eagle</em>.
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<li>As a reminder, the University and 58 Main BBQ and Brew have partnered to bring the <strong>58 Main BBQ Pit</strong> to all home ice hockey games this season. Each home game in 2022-23 will have a special group as VIP guests to the 58 Main BBQ Pit in the Wegmans Ice Arena. The Division of Advancement and Communications has their own night set aside to enjoy some delicious food and take in a game. We are scheduled for <strong>TONIGHT at 7 pm</strong> for a game against SUNY Plattsburgh. We would love to have as many staff join us for a fun evening to support Golden Eagle hockey. Please let Adam (x5113 or <a href="mailto:[email protected]">[email protected]</a>) know ASAP if you are coming. He will send details to those who can attend.
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<li>The annual Day of Giving is coming up. This intense 24-hour stretch – midnight to midnight on <strong>Tuesday, March 21</strong> – will be focused on bringing as many gifts and donors as possible to the campus during that time. Support for any and all funds will be the focus, with special challenges sprinkled in throughout the entire day. Mark it on your calendars!
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Upcoming events to note:
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<li>The February First Friday will be a week from today ( <strong>3</strong>) in the New York Room of Cooper Hall. Try to stop by between 4:00 and 5:30 pm.
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<li>Fall recipients of Green & Gold Star Awards will be recognized at halftime of the women’s (5:30 pm) and men’s (7:30 pm) basketball games that same evening. More details have been sent to each recipient and have been posted in the <em>Daily Eagle</em>.
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Stay warm and enjoy the weekend!
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<li> <a href="/academics/">Academics</a></li><li> <a href="/academics/convocation/">Convocation</a></li>
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<h1>Convocation</h1>
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<p class="intro">A Brockport tradition since 1994, Academic Convocation represents many beginnings — new academic endeavors and studies, new opportunities for exploration and self-discovery, and new friendships. It is the official welcoming ceremony of new students to the Brockport community and celebrates the beginning of the academic year.</p>
<h2 class="bport_structure_hidden">Main Page Content</h2>
<p>Academic Convocation is the kickoff of <a href="/life/welcome_week/" target="_blank" rel="noopener">Welcome Week</a> and is a celebration of Brockport pride and achievement. During the event, faculty, staff, and students celebrate through a diverse array of presentations, highlighting aspects of Brockport’s excellence.</p>
<h4><strong>DATE:</strong> Sunday, august 27, 2023<br /><strong>LOCATION:</strong> SERC FIELD HOUSE<br /><strong>TIME:</strong> PLEASE ARRIVE BY 1 PM</h4>
<p>The ceremony will begin promptly at 1:30 pm.</p>
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<h3>Faculty Participation</h3>
<p>Please RSVP for Academic Convocation no later than Wednesday, August 23, at 5 pm by <a href="https://forms.brockport.edu/view.php?id=2721803">completing this form</a>. We want to be sure that appropriate seating is arranged for all of our faculty participants. Academic regalia is not required to process in the ceremony. </p>
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<h3>Sankofa African Dance and Drum Ensemble</h3>
<p>The <a href="/academics/dance/sankofa.html" target="_blank" rel="noopener">Sankofa African Dance and Drum Ensemble</a> leads the procession of invited guests, faculty, and staff in a ceremony that launches the start of the new academic year.</p>
<p>Sankofa is a symbolic, Ghanaian expression represented by a bird whose head turns back looking toward the past. The Sankofa African Dance and Drum Ensemble retrieves the cultural essences of the past and brings them into the present.</p>
<p>Sankofa presents dance and theater works expressing the dynamic presence of African culture in America. Some of the presentations are replicas of traditional African prototypes, and some are re-creations, employing contemporary themes and movement motifs.</p>
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<h3 class="go"><a href="/live/profiles/5766-"> Kaci Chiappone</a></h3><dl><dt> University Events Coordinator </dt><dd> (585) 395-5160<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin. 311 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/1208-daniel-lynd"> Daniel Lynd</a></h3><dl><dt> University Events Manager </dt><dd> (585) 395-2332<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin. 312 </dd></dl></li></ul></div>
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<h1>JPBC Minutes: November 10, 2022</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Frances Dearing
</li>
<li>Michael Doyle
</li>
<li>Thomas Hager
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Tegan Hughston
</li>
<li>Yin Liu
</li>
<li>Jason Morris
</li>
<li>Carl O’Connor
</li>
<li>Kathy Peterson
</li>
<li>Heather Raczkowski
</li>
<li>Janet Roy
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Damita Davis
</li>
<li>Crystal Hallenbeck
</li>
<li>Mike Harrison
</li>
<li>Cathy Houston-Wilson
</li>
<li>President Macpherson
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Karen Riotto
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Nathan Bull
</li>
<li>Steve Cook
</li>
<li>Deborah Ferris
</li>
<li>Johnna Frosini
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Rachael Killion
</li>
<li>Tammy Jo Manz
</li>
<li>Brad Menear
</li>
<li>Mary Jo Orzech
</li>
<li>Garrett Roe
</li>
<li>Bonnie Swoger
</li>
<li>Sarah Unger
</li>
<li>Susan Wielgosz
</li>
<li>Rachel Winter
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Martin Abraham
</li>
<li>Austin Busch
</li>
<li>Meghan Irving
</li>
<li>Jose Maliekal
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the November 3, 2022, meeting. Dr. Peterson motioned to approve the minutes; Ms. Dearing seconded the motion. 15 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
The following announcements were made:
</p>
<ul>
<li>The Budget Townhall will be on November 17, 2022, at 12:45pm in the McCue Auditorium and will be streaming for Brockport Downtown.
</li>
<li>The Campus Climate survey has opened. Please complete the survey and encourage others to provide feedback as well.
</li>
</ul>
<h4>
Undergraduate Enrollment, Recruitment & Retention Update
</h4>
<p>
<em>(Presentation is available on Teams)</em>
</p>
<p>
Dr. Kelly and Ms. Prajitura presented an update on undergraduate enrollment, recruitment and retention. The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the emerging scholars and the concern over a quarter of them being dismissed after three semesters. It was stated that with this new analysis, Dr. Kelly, Mr. Chew and Mr. Wyant are meeting to discuss this concern. They are reviewing each student, looking at their major and progression to see if there are trends and how this information can influence Admissions with how they are guiding students into the program as well as the Academic Success Center with the Bridge Program. This analysis and planning will also assist with how we help these students.
</li>
<li>The question was raised regarding what the institution’s focus regarding these retention numbers should be and is the retention issue related to academic problems or social/environment issues. It was stated that there isn’t one specific area that is causing the retention issue. For a planning perspective, we have to look at engagement within the academic program and engagement outside of it. We have to figure out how to create an environment that students want to be a part of and are satisfied.
</li>
<li>The request was made for directions on what faculty and staff can do to help with retention numbers. It was stated that there has been focus on academic advisement this year. This is an area that we can all invest in. Also, creating connection and support with students. Noticing early on when a student isn’t connected or is struggling. In addition, information was sent out to the academic areas regarding the top five things you can do for recruitment and the top five things to think about for retention. This information will be shared with the committee. It was also stated that the institution is still adapting to the needs and level of preparation of the incoming students. Other campuses are trying to adapt as well. The students have different needs and preparation levels than past students.
</li>
<li>The question was raised regarding who the contact person is to help areas understand what support services are being provided now. It was stated the Thomas Chew is the contact person.
</li>
<li>The question was raised if there is a way to find out what some of the comprehensives are doing to achieve their success in retention because we may be able to adopt their ideas. It was stated that we are in touch with colleagues at sister institutions and we have a lot of comparable programming. The plan is to visit the campuses to see what is being done. We are also trying to compare their incoming class to see how similar or different we are and how that impacts the retention rates.
</li>
<li>It was stated that faculty have said they would like to know the attributes and deficiencies that students bring to the University to better plan and assist students. We have to work with the students in a way that resonates with them. This could help make a dent in the retention numbers.
</li>
<li>The question was raised regarding how the students who are on a leave of absence are factored into the retention numbers. It was stated that they are not counted as retained because the numbers are based on active and enrolled students for that given semester.
</li>
<li>The question was raised regarding what the number is of students that take a leave of absence and recapture them. It was stated that the number has been calculated and can be shared at a later time.
</li>
<li>The question was raised regarding what the status of the Talon Academy is since the staff member that was leading the program has left the University. It was stated that Tim Johnson from EOP is assisting with the program. The program was relaunched about a month ago and students are still being invited into the program. There is a search in progress for the vacant staff position.
</li>
<li>The question was raised regarding the goal of 50 international students for the coming fall and what resources and strategies are being used to obtain that goal. It was stated that there is not additional investment in the program in terms of the recruiting activities. We will be making scholarships that are available to domestic students available for international students. We also will be completing some targeted marketing in the areas that international students should be interested in. Some examples of the areas are business and stem disciplines. There are some other items that are being worked on. One example is food due to diet restrictions.
</li>
<li>The question was raised regarding what the retention strategies will be for the international students. It was stated that discussions are being initiated, but there is not a specific outline of strategies yet.
</li>
<li>The concern was stated that with the decrease in retention numbers at the undergraduate level there is anticipation that the institution is planning strategies for the potential impact this will have on the graduate retention numbers.
</li>
<li>The concern was raised regarding how we report our retention numbers externally and the impact it has on our reputation. It was stated that all SUNY schools report their numbers in this format.
</li>
<li>It was stated that faculty are seeing that the students are lacking in coping and life management skills. If we could take the opportunity to address this issue, we can set ourselves apart as an institution and we can serve our students to help them develop these skills. It was stated that Student Engagement is collaborating with Academic Affairs on what engagement efforts will be during the coming spring and fall semesters in regards to the students’ “out of classroom” experience. It was also stated that faculty should be consulted on the issues they are seeing in the classroom to assist with developing ways to support our students.
</li>
</ul>
<h4>
Additional Items from the Committee
</h4>
<p>
The following items were discussed:
</p>
<ul>
<li>Members were encouraged to wear their Brockport apparel tomorrow for Green and Gold Friday.
</li>
</ul>
<p>
The meeting was adjourned at 9:57 a.m.
</p>
<p>
DR/JW/mw
</p>
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<h1>JPBC Minutes: September 28, 2023</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Martin Abraham
</li>
<li>Lorraine Acker
</li>
<li>Mike Andriatch
</li>
<li>Alexis (Lexi) Bradley
</li>
<li>Monica Brasted
</li>
<li>Austin Busch
</li>
<li>Frances Dearing
</li>
<li>Michael Doyle
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Sara Kelly
</li>
<li>Stephanie Learn
</li>
<li>Yin Liu
</li>
<li>Theresa Martinez
</li>
<li>Carl O’Connor
</li>
<li>James Onley
</li>
<li>Kathy Peterson
</li>
<li>Heather Raczkowski
</li>
<li>Elliot Weininger:  Co-Chair Elect
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Julie Caswell
</li>
<li>Steve Cook
</li>
<li>Eileen Daniel
</li>
<li>Mike Harrison
</li>
<li>Skye Paine
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Don Bigelow
</li>
<li>Laurie Boyd
</li>
<li>Nathan Bull
</li>
<li>Keith Davis
</li>
<li>Kandie Gay
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Debbie Jacob
</li>
<li>Rachael Killion
</li>
<li>Joseph Long
</li>
<li>Jose Maliekal
</li>
<li>Frank Mancini
</li>
<li>Tammy Jo Manz
</li>
<li>Tim McNamara
</li>
<li>Brandon Nunnery
</li>
<li>Janet Roy
</li>
<li>Darlene Schmitt
</li>
<li>Bonnie Swoger
</li>
<li>Sarah Unger
</li>
<li>Susan Wielgosz
</li>
<li>Aaron Wilkinson
</li>
<li>Robert Wyant
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Grace Wright
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Jackie Clark: Co-Chair
</li>
<li>Crystal Hallenbeck-McPhall
</li>
<li>President Macpherson
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the September 7, 2023, meeting.  Dr. Peterson motioned to approve the minutes; Dr. Weininger seconded the motion. 15 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements & Introductions
</h4>
<p>
Dr. Rhodes made the following introduction:
</p>
<ul>
<li>A new student member was welcomed to the committee. The student is:
<ul>
<li>Alexis (Lexi) Bradley – Graduate Student Representative
</li>
</ul>
</li>
</ul>
<h4>
 Undergraduate Admissions Update<br />
<em>(Presentation is available in Teams)</em>
</h4>
<p>
Mr. Wyant provided an update on Undergraduate Admissions. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Appreciation was extended to the Undergraduate Admissions team for their hard work and for sharing good news. As well as hearing about the collective efforts of the community to help with enrollment.
</li>
<li>The question was raised regarding what the University’s acceptance rate is and how it compares to other SUNY institutions. It was stated that it is high and so are all of the SUNY comprehensives. The quality of the applicants has not changed in the last handful of years. A 90 high school GPA is not what it was five years ago. We have a very rigorous review process. Anyone applying with below an 85 GPA, we look at the whole picture of an applicant. We look at their academic rigor. It was added that we have a 70% acceptance rate. In addition, we have maintained our scholarships for an 88 GPA and up.
</li>
<li class="">The question was raised regarding if the scholarships are a one-time scholarship or is it over the course of a student’s studies at Brockport. It was stated that some scholarships are a one-year scholarship, but a majority of the scholarships are four-year scholarships. There are requirements for the scholarships like maintaining full-time status, living on campus and they have to have a 3.25 GPA. Our Eagle scholarships and residential scholarships are first year only.  
</li>
<li>The question was raised regarding if the university centers have stabilized their undergraduate enrollment or are growing their enrollment as a competitor. It was stated that it is believed that the university centers will still be aggressive in their enrollment because institutions will be fighting for fewer students in New York State.
</li>
<li>The question was raised regarding targets for out of state students. It was stated that it is an area the University is investing in, and we have the lowest out of state tuition of all of SUNY. Out of state recruitment does take time. Wyant will be visiting high schools in western Pennsylvania. We are looking into New Jersey. It is a balancing act because we don’t want to lose focus on downstate.
</li>
<li>The question was raised regarding the deposit terminology and if it refers to students who have deposited or is it a deposit category. It was stated that the term is used for students who have paid a deposit or requested a waiver.
</li>
<li>The question was raised regarding what the trends are behind the increased enrollment. It was stated that college affordability has become a major concern for students and the investment into scholarships seems to have helped with the enrollment at Brockport and at other schools.
</li>
<li class="">The question was raised regarding the difference of the residential scholarships from $2.8 million to $4.2 million and is this something the University is going to be able to maintain over time. It was stated that a few years ago it was decided the University would invest in scholarships and it is paying off with our enrollment. We are monitoring the program and we have some budget retreats coming up to analyze the impact.
</li>
<li>The question was raised regarding the initiatives that were implemented to mitigate the melt rate and if one or two of them could be discussed. It was stated that early advisement/registration seemed to engage the incoming student. Students were sent emails to fill out their course preference surveys, and this was utilized for course placement. In addition, the first-year orientation was highly attended, and parents were very engaged. We continue to engage parents. It is all about making the enrollment process easier, helping them understand what the cost of attendance is, getting them registered and getting them involved in the institution before they start classes. It was added that as an institution we have moved away from just recruitment to recruitment and onboarding.
</li>
<li>The question was raised regarding what the strategies are for making the gains in New York City. It was stated that we are revamping our program. We have a very strong recruiter down there that spent the last year in our office. The challenge we see with recruiters is we hire them, and they do not have any office experience with us. Every school the recruiter has gone into has asked her to come back. It is all about relationship building that helps us be successful. We are looking at our EOP program and opportunities to grow enrollment. We have meet with EOP and have some good strategies to move forward. Lastly, it is getting students access to our institution. SUNY recently announced an initiative for prospective student bus trips. Historically, it has been accepted student bus trips.
</li>
<li>The question was raised if CUNY sends their admissions directors around the state to recruit outside of the city. It was stated that CUNY has not been seen in Western or Upstate New York, but they have been in the Hudson Valley and Westchester County. They do really well recruiting in New York City and the Burroughs especially with affordability concerns. We are looking at two-year CUNY transfers and we want to branch out to the community colleges in CUNY this year. This is another one of our strategies for New York City.
</li>
<li>The question was raised if CUNY has recovered from their enrollment declines since COVID. It was stated that it is believed they have increased their enrollment numbers, but the official numbers haven’t been released yet.
</li>
<li>The question was raised regarding some of the SUNY Potsdam programs being cut and if there are opportunities to market our programs in that area. It was stated that nothing is official yet, so we cannot do anything yet. We just try to be supportive to the schools that have gone through this in the past and see if there is anything we can do to assist their students.
</li>
<li>The question was raised regarding professional programs and if we have any strategies for growth in this area. It was stated that Academic Affairs reaches out to Undergraduate Admissions to see if there are any programs that students are asking for that we do not offer. That has led to the development of programs like the Engineering Technology bachelor’s degree. If the program is in the realm of possibilities and meets our mission, we work on developing the proposal in order to offer the requested program whether it is at the undergraduate or graduate level.
</li>
<li>The question was raised regarding the FASFA opening date change and will these cause a lag with deposit numbers. It was stated that it is possible, but this will be a higher-ed wide.
</li>
<li>The request was made to have a presentation on the scholarship program and our return on investment in terms of tuition dollars and student retention. It was agreed that a presentation would be done after the analysis and budget review was complete.
</li>
</ul>
<h4>
Graduate Admissions Update<br />
<em>(Presentation is available in Teams)</em>
</h4>
<p>
Mr. Harrison provided an update on Graduate Admissions. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The question was raised regarding if there is any data to show that if graduate programs had not shifted their mode of delivery would the growth of the program not occurred. It was stated that there were some programs that were in person and their enrollments started to decrease. They decided to change their mode of delivery to online and saw significant increases. Nothing changed with the program other than the mode of delivery. This incoming fall class, 38% came from Monroe County. The county with the second most incoming students was Suffolk County on Long Island. Historically, we would not be attracting students from Long Island to come to Brockport for graduate studies. With the online programs, we are able to attract students from this area. Not every program can shift to the online mode of delivery. Institutions across New York and the country that have been slow to shift to the online mode of delivery have seen decreases in enrollment and are struggling. The marketplace has shifted at the graduate level to be significantly online. Being able to move in this direction has helped us with maintaining and increasing our graduate enrollments.
</li>
<li>The Center for Graduate Studies team was commended on their efforts to go beyond Mr. Wall’s enrollment projections.
</li>
<li>The question was raised if the projected enrollments will level out or continue to grow at the current rate or slower rate. It was stated that we are optimistic about the upward trajectory of the graduate enrollment growth. We have several graduate programs on the horizon and some of them will attract a large number of students. One of them is the Masters in Health Administration and it will be fully online. Another one, is the Doctorate in Educational Leadership and will be fully online. The only other programs are offered by private schools and the tuition differential will be in our favor. Other programs are a Masters in Chemistry and a Masters in Computing Science. These will be in-person programs. We are looking forward to attracting international students in these programs.
</li>
</ul>
<h4>
<strong>Global Education and Engagement Update<br /></strong><em>(Presentation is available in Teams)</em><strong><br /></strong>
</h4>
<p>
Mr. Davis provided an update on International Student recruitment and services. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Appreciation was extended to the Global Education and Engagement team for all of their efforts.
</li>
<li>The question was raised regarding if the visa and other challenges causes retention issues for international students. It was stated that some students decide during the visa process to not continue with international studies and others are awarded a visa and may decide to go to another school.
</li>
<li>It was stated that Career Services has developed an understanding the international students can only work at certain places due to their visa. Career Services is reviewing their practices on how to make the process more simplified and equitable to international students.
</li>
<li>The question was raised if SUNY has a group to provide administrative support for international students. It was stated that there is a collective out of Global Affairs it is called International Student Services Collective. They meet very often to discuss student services and immigration. It is unknown if there is an advocate at the system level at this time.
</li>
<li>It was suggested that within the communication to departments regarding reserving jobs for international students, it should be stated it is to help them with their visa application to have a confirmed job.
</li>
</ul>
<h4>
Additional Items from the Committee
</h4>
<p>
The following items were discussed:
</p>
<ul>
<li>Another new student member was welcomed to the committee. The student is:
<ul>
<li>Gavin Miller – Undergraduate Student Representative
</li>
</ul>
</li>
<li>Members were encouraged to wear their Brockport apparel tomorrow for Green and Gold Friday.
</li>
</ul>
<p>
The meeting was adjourned at 10:32 a.m.
</p>
<p>
JC/DR/mw
</p>
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<h1>JPBC Minutes: May 5, 2022</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Austin Busch
</li>
<li>James Cordeiro
</li>
<li>Hailey Gardner
</li>
<li>Kandie Gay
</li>
<li>Daniel Goebel
</li>
<li>Tom Hernandez
</li>
<li>Margaret Lane
</li>
<li>Jose Maliekal
</li>
<li>Dave Mihalyov
</li>
<li>Janet Roy
</li>
<li>James Spiller
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Eileen Daniel
</li>
<li>Crystal Hallenbeck
</li>
<li>Mike Harrison
</li>
<li>Sara Kelly
</li>
<li>President Macpherson
</li>
<li>Jason Morris
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Kevin Rice
</li>
<li>Karen Riotto
</li>
<li>Taneika Thompson
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Patrick Armstrong
</li>
<li>Laurie Boyd
</li>
<li>Nathan Bull
</li>
<li>Denise Copelton
</li>
<li>Jennifer Green
</li>
<li>Amy Guptill
</li>
<li>Debbie Jacob
</li>
<li>Mehruz Kamal
</li>
<li>Stasia Molyneux
</li>
<li>Sandy Mosher
</li>
<li>Heather Raczkowski
</li>
<li>Summer Reiner
</li>
<li>John Sheible
</li>
<li>Rey Sia
</li>
<li>Robert Wyant
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sarah Boroski
</li>
<li>Frances Dearing
</li>
<li>Linda Delene
</li>
<li>Kristin Hartway
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the April 21, 2022, meeting. Ms. Aman motioned to approve the minutes; Dean Goebel seconded the motion. 12 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
Dr. Rhodes made the following announcements:
</p>
<ul>
<li>There are changes to today’s agenda. The Academic Strategic Plan update will be presented on May 19. Also, the Goal Group 4 update will be moved to be the first goal presentation to ensure Mr. Mihalyov can attend another obligation,
</li>
<li>The following members were recognized for serving on JPBC as their terms will be ending this year:
<ul>
<li>Kandie Gay – COSAC Representative
</li>
<li>James Cordeiro – Faculty Representative for the School of Business and Management
</li>
<li>Elliot Weininger – Faculty Representative for the School of Arts and Sciences
</li>
<li>Jamie Spiller – College Senate President
</li>
<li>Hailey Gardner – Undergraduate Student Representative
</li>
<li>Sarah Borowski – Graduate Student Representative
</li>
</ul>
</li>
<li>The following individuals will begin their JPBC terms in the fall:
<ul>
<li>Heather Raczkowski – COSAC Representative
</li>
<li>Carl O’Connor – Professional Staff Representative
</li>
<li>Elliot Weininger will be starting a second term as the Faculty Representative for the School of Arts and Sciences
</li>
<li>Yin Liu – Faculty Representative for the School of Business and Management
</li>
</ul>
</li>
<li>Gratitude was extended to all members for their service to the committee.
</li>
</ul>
<h4>
Investment Fund Subcommittee Recommendations
</h4>
<p>
<em>(Note: Materials are available on Blackboard and Teams)</em>
</p>
<p>
<br />
Dr. Rhodes provided a presentation on the recommendations from the Investment Fund Subcommittee. The following questions and answers occurred during the presentation:
</p>
<p>
 
</p>
<ul>
<li>The question was raised regarding the Graduate Assistant (GA) proposal and how many GAs were included in the proposal and for what subjects. It was stated that it was believed that the proposal was for seven GAs for the areas for History, Math and English. Specifically, these would be graduate teaching assistants that would be in the ASC to support tutoring efforts for all students.
</li>
<li>The concern was stated that funding was moved from one school to another so that the school could afford GAs and TAs. If the Deans’ Council was aware that proposals could be made through the Investment Funds for GAs, that discussion could have been addressed differently.
</li>
<li>A further explanation was requested on the Search Engine Optimization proposal. It was stated that BITS is working with Dixon Schwabl to do an audit of the main pages that are used for advertising. These pages would be program, department and other pages that we send people to through our marketing from the apply page and admissions pages. Once the audit is complete, they will be assisting the College with upgrading the pages and getting the wording that is needed across all the pages. The goal is for the College to be better recognized in web searches. This is a project that has been discussed for a while, but there was not enough staffing to complete it.
</li>
</ul>
<p>
 
</p>
<p>
Members decided to vote to endorse the recommendations. Mr. Mihalyov motioned the endorsement; Ms. Gay seconded the motion. The following are the results from present voting members:
</p>
<p>
 
</p>
<table style="height: 75px;">
<tbody>
<tr>
<th>
Endorse
</th>
<th>
Not Endorse
</th>
<th>
Abstain
</th>
</tr>
<tr>
<td>
12
</td>
<td>
0
</td>
<td>
1
</td>
</tr>
</tbody>
</table>
<h4>
<strong>Goal Group 4 Update – <em>presented by Dave Mihalyov, Vice President of University Relations</em></strong>
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Mr. Mihalyov presented an update on Goal Group 4. There were no questions at this time.
</p>
<h4>
<strong>Goal Group 1 Update – <em>presented by Katy Wilson, Vice President of Enrollment Management and Student Affairs and Eileen Daniel, Vice Provost</em></strong>
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Dr. Wilson and Dr. Daniel provided an update on Goal Group 1. The following questions and answers occurred:
</p>
<p>
 
</p>
<ul>
<li>The question was raised regarding the Middle States review and clarifying if there was a suggestion to strengthen our advisement system. It was stated yes, the review included a suggestion on collegial advice and the College has taken the steps to achieve this.
</li>
<li>The question was raised if there are plans to continue the mental health first aid training for new Residential Life staff. It was stated that it is a costly training, but since most of the central staff, Residential Directors (RDs) and Residential Assistants (RAs) received this training, it may be something that could be funded for the incoming RDs. It would be costly to do the training with the RAs every year. If there is an option where we could do the train the trainer model, then we can do the training long-term using our own staff. In addition, Dr. Rhodes stated she is certified in mental health first aid for youth but is considering certification for the adult level. She offered to assist in the future with the training.
</li>
</ul>
<h4>
Goal Group 2 Update – <em>presented by Mike Andriatch, Vice President of Advancement</em>
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Mr. Andriatch presented an update on Goal Group 2. There were no questions at this time.
</p>
<h4>
Goal Group 3 Update – <em>presented by Jim Wall, Vice President of Administration and Finance</em>
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Mr. Wall provided an update on Goal Group 3. The following questions and answers occurred:
</p>
<p>
 
</p>
<ul>
<li>The question was raised regarding the Clean Energy Initiative and if geothermal on campus is a big part of the consideration. It was stated that it is a big part of the consideration, but it is expensive. It is being considered part of the Clean Energy Master Plan. In addition, there have been many projects over the years that involved installing more economical and efficient boilers, chillers and lights.
</li>
<li>The question was raised if the State is providing long term financial assistance for geothermal heat pump systems and other items. It was stated that all SUNY campuses are required to complete a Clean Energy Master Plan and there is hope that some funding will be provided for some of the initiatives.
</li>
<li>The question was raised if there is food composting done on campus, as it is known that there is landscaping composting done. It was stated that there is food composting. It is believed that BASC has an arrangement that food scrapes go to a pig farm.\
</li>
</ul>
<h4>
Overall Goal Group Comments
</h4>
<ul>
<li>This is the last year of this format as the structure of the strategic plan has changed with the new plan. There will be ongoing goal updates that occur at JPBC meetings.
</li>
<li>President Macpherson stated that with all that has been accomplished with the strategic plan it is quite impressive and it feels like we really are building a better Brockport.
</li>
</ul>
<h4>
Other Items from the Committe
</h4>
<p>
None at this time.
</p>
<p>
 
</p>
<p>
The meeting was adjourned at 9:58 a.m.
</p>
<p>
DR/JW/mw
</p>
</div>
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<h1>JPBC Minutes: April 21, 2022</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Sarah Boroski
</li>
<li>James Cordeiro
</li>
<li>Frances Dearing
</li>
<li>Linda Delene
</li>
<li>Hailey Gardner
</li>
<li>Kandie Gay
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Margaret Lane
</li>
<li>Jose Maliekal
</li>
<li>Dave Mihalyov
</li>
<li>Janet Roy
</li>
<li>James Spiller
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Crystal Hallenbeck
</li>
<li>Mike Harrison
</li>
<li>Jason Morris
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Kevin Rice
</li>
<li>Karen Riotto
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<p>
 
</p>
<h5>
Guests
</h5>
<ul>
<li>Lorraine Acker
</li>
<li>Laurie Boyd
</li>
<li>Nathan Bull
</li>
<li>Marsha Ducey
</li>
<li>Deborah Ferris
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Anna Hintz
</li>
<li>Mehruz Kamal
</li>
<li>Carl O’Connor
</li>
<li>Heather Raczkowski
</li>
<li>Monique Rew-Bigelow
</li>
<li>Megan Sarkis
</li>
<li>Susan Wielgosz
</li>
<li>Dana Weiss
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Daniel Goebel
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>President Macpherson
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the April 7, 2022, meeting. Dr. Spiller motioned to approve the minutes; Ms. Roy seconded the motion. 13 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
Dr. Rhodes made the following announcements:
</p>
<ul>
<li>There will be a Budget Townhall meeting on Tuesday, May 3, 2022, from 12:00-1:00pm in the McCue Auditorium. There will be information regarding the meeting in the Daily Eagle.
</li>
<li>A reminder for members that are serving on the Investment Fund subcommittee, there will be a meeting on Tuesday and prior to the meeting members should have reviewed and rated all the submitted proposals.
</li>
</ul>
<h4>
BSG Budget Presentation – <em>presented by Hailey Gardner, BSG Treasurer</em>
</h4>
<p>
(Note: Materials are available on Blackboard and Teams)
</p>
<p>
Ms. Gardner provided a presentation on the BSG budget. The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the business manager position shifting to a state line and if that is now the College’s financial obligation. It was stated that BSG will provide the funding for the position. The reason the position is moving to a state line is to guarantee the same continual increases staff members on state lines receive.
</li>
<li>The question was raised if this becomes a tenured position and BSG is no longer able to provide funding for the position, does it then become an obligation to the College. It was stated that the agreement is that BSG will be funding this position. If in the future BSG is not able to fund the position, then it will have to be reviewed. Another reason why the position shifted to a state line was to ensure proper oversight and supervision from administration.
</li>
<li>The request was made to see the job description for the business manager position. It was stated that once the position is ready to be searched, the description will be available to the campus community. The hiring process is being completed by following the Human Resources guidelines.
</li>
<li>The question was raised regarding in terms of bookkeeping and auditing should there be a BSG employee completing these tasks instead of the College’s business and finance individuals. It was stated that Administration and Finance staff do not complete the bookkeeping for BSG. BSG hires an outside service to complete the audit. Based on SUNY requirements, BSG must complete an audit and submit it to SUNY. It was also added BSG went through a thorough SUNY and State audit. In addition, there is a specific SUNY policy regarding oversight of student government organizations and outlines the oversight the college can provide to the student government. They are a separate entity, like BASC. Also, BASC serves as their fiscal officer. So BSG completes the bookkeeping, but BASC produces the checks. So, there is another layer of oversight. This is outlined in the policy that it is an appropriate relationship for an auxiliary organization to serve as the fiscal agent.
</li>
<li>
<p>
The question was raised regarding if BSG is still contributing to Scholars’ Day and the Student Travel Grant Program. It was stated that BSG did not contribute to the Student Travel Grant Program this year only because they still had funds that were not used due to COVID restrictions. Once those funds are depleted, BSG will begin contributing again. Regarding Scholars’ Day, it is not a specific line in the budget. The funding was pulled from the promotions budget this year and going forward that is most likely where the funding will be coming from.
</p>
</li>
</ul>
<h4>
BASC Budget Presentation – <em>presented by Dana Weiss, Executive Director of BASC</em>
</h4>
<p>
(Note: Materials are available on Blackboard and Teams)
</p>
<p>
Ms. Weiss provided the committee with a presentation on the BASC budget. The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the reduction of contribution to the College and if this is to have more funds for equipment renewal and deferred maintenance and if there is unusually high need for this or reduced wear and tear due to COVID. It was stated that the cost of raw steel has gone up 47%. We are experiencing an increase in equipment costs. In addition, the change in menu and dining styles requires some new equipment. Also, we were scheduled to renovate Brockway, but the pandemic hit. We have about $6 million in reserves that the board has allocated for renovation. We are waiting for the results from the space study to see where the best place to invest that. We also need to make sure that we are meeting our contractual obligation with SUNY to ensure we have those designated reserves in place.
</li>
<li>The question was raised if auxiliary services at other SUNY schools are compelled to have this percentage increase in student plans. It was stated that everyone is increasing higher than we generally like to increase. It depends on what enrollment is and what type of financial relief they are receiving from the institution. The institutions that are going low on their plans, I don’t know how they will sustain that for the year.
</li>
<li>The question was raised if there is a strategy in setting the students’ plans low to help with admissions. It was stated that it is a difficult situation to predict. I think the 14 meals a week plan for $2,750 is a good option and a fair price with what we are seeing. I don’t have an actual study on the elasticity of price of meal plan, but I know in the past it was not impactful and when you look at our competitors, some of them are always going to be lower.
</li>
<li>The question was raised regarding if decreasing the support to the College is the only way to right size the budget or are there other means. It was stated that decreasing the support to the College is not a continuing viable option. Our goal is to work with Mr. Andriatch on building the summer programs to increase the revenue stream. In addition, we are trying to be innovative and utilize new technology. Also, we will continue to control our costs to the best of our ability.
</li>
</ul>
<h4>
DIFR Budget Presentation – <em>presented by Monique Rew-Bigelow, Director of Residential Life/Learning Communities and Carl O’Connor, Assistant Director for Housing</em>
</h4>
<p>
(Note: Materials are available on Blackboard and Teams)
</p>
<p>
Ms. Rew-Bigelow and Mr. O’Connor provided the committee with a presentation on the DIFR budget. The following question and answer occurred:
</p>
<ul>
<li>The question was raised regarding the projected occupancy of 1800 students and if the increase in online programming is being factored into that number. It was stated that the projected number is constantly being looked at. Many of our first-year classes are mostly in person. So, you if recruit a class of 1100, we will typically get 88% to live on campus because they are coming outside of the 30 miles from campus. As Ms. Rew-Bigelow stated we are marketing to the students within the 30 miles to promote the housing and meal perspective. Between freshman and sophomore year we start to lose students for various reasons, but where we really see the drop is between sophomore to junior and junior to senior. We have been talking with students about online learning versus in person. We are going to take another look at what the drop off rates are from year to year and see if there has been a big gap from COVID. We have seen a lot of students who are taking online classes that are still living in the residence halls. They are not taking all online classes, maybe a class or two. They are staying on campus for the social interactions. Graduate programs are mostly online, but there is still the option to live on campus. It is more popular than we thought but we are not bringing in 20 graduate students to campus housing yet. Looking at last academic year versus this academic year, our townhomes did not fill at first fill but this year they did. We are optimistic about the fall occupancy based on the housing selection. We are just finishing up with returning students and the singles continue to be a very popular option. It was added that looking at the last three years of the pandemic, these students were sophomores, juniors and seniors in high school. Some of them didn’t really love the experience of online learning so they want to live on campus and have the whole college experience. This is why we continue to promote the value of living on campus beyond the room rent with the programs that are offered and the 24-hour support.
</li>
</ul>
<h4>
Other Items from the Committee
</h4>
<p>
Mr. Mihalyov provided an update of the State budget. We have received the following information:
</p>
<ul>
<li>The TAP gap will now be closed. This is going to be about a $2.4 million positive impact for the College.
</li>
<li>TAP was approved for part-time students, but there are some requirements they will have to meet.
</li>
<li>The Excelsior program was based off the 2016-2017 tuition level and now it will be based on the current tuition level. Prior to this change, we had to make up the difference of the tuition amounts.
</li>
<li>Traditionally there has been $550,000,000 in the system for capital funding. There is an extra $100,000,000 included in the budget. We did not know how the extra funding will be distributed around the campuses. The construction fund is currently researching how the funding can be used.
</li>
<li>There will be $53 million available across the system to hire faculty. The funding includes paying for fringe benefits. This is something we are keeping an eye on because traditionally campuses do not pay for fringe benefits. We are hoping that this will not be transferred to the campuses as that is a huge expense. In looking at the $53 million, once you back out of the fringe benefits, it is approximately $35 million that can be used for salaries. We do not currently know who this will the distributed amongst the campuses.
</li>
<li>The streamlined process of getting programs approved through the State Education Department was not approved. The Governor had proposed that new programs that did not require licensure would not have to go through the State Education Department and this proposal did not make it through to the final budget.
</li>
</ul>
<p>
The following questions and answers occurred regarding the State budget information:
</p>
<ul>
<li>The question was raised regarding when we would receive more clarification on the budget. It was stated that we are still waiting for information.
</li>
<li>The question was raised regarding how the TAP gap and Excelsior funding will impact the structural deficit going forward. It was stated that it doesn’t really change the structural deficit because we were funding the TAP gap from our reserves. It does help our reserve balance. For instance, we projected that there would be three installments of the $2.4 million over three years, so instead of a $800,000 benefit, it will be a $2.4 million benefit to our reserves. It helps the reserve balance by accelerating ahead but it really doesn’t impact the structural deficit. We will be making these adjustments and they will be reflected at the Budget Townhall. If you recall, at the end of five years we were going to be negative $8.9 million and now this will have us negative $6.5 million because of the $2.4 million benefit hitting the reserves.
</li>
<li>The question was raised if we were historically funding the difference in tuition for the Excelsior Scholarship as well. It was stated that we were.
</li>
</ul>
<p>
The meeting was adjourned at 10:29 a.m.
</p>
<p>
DR/JW/mw
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<h1>JPBC Minutes: April 29, 2021</h1>
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<h2>
Thursday, April 29, 2021
</h2>
<h2>
8:30 – 10:30 am, Virtual Meeting via Teams
</h2>
<h3>
Attendees
</h3>
<h4>
Voting Members
</h4>
<ul>
<li>Mike Andriatch
</li>
<li>Justine Briggs
</li>
<li>Kalista Cherry
</li>
<li>Frances Dearing
</li>
<li>Kandie Gay
</li>
<li>Daniel Goebel
</li>
<li>Tom Hernandez
</li>
<li>Katy Heyning
</li>
<li>Cathy Houston-Wilson
</li>
<li>Sharon Jaramillo
</li>
<li>Margaret Lane
</li>
<li>Jose Maliekal
</li>
<li>Dave Mihalyov
</li>
<li>Kathy Peterson
</li>
<li>Craig Ross
</li>
<li>Janet Roy
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h4>
Non-Voting Members
</h4>
<ul>
<li>Denise Copelton: Co-Chair
</li>
<li>Crystal Hallenbeck
</li>
<li>Darson Rhodes: Co-Chair Elect
</li>
<li>Karen Riotto
</li>
<li>James Spiller
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h4>
Guests
</h4>
<ul>
<li>Lorraine Acker
</li>
<li>Nathan Bull
</li>
<li>Lynda Cochran
</li>
<li>Steve Cook
</li>
<li>Mary Covell
</li>
<li>Bob Cushman
</li>
<li>Eileen Daniel
</li>
<li>Rich Dirmyer
</li>
<li>Deborah Ferris
</li>
<li>Jennifer Green
</li>
<li>Mike Harrison
</li>
<li>Anna Hintz
</li>
<li>Mehruz Kamal
</li>
<li>Alissa Karl
</li>
<li>Sara Kelly
</li>
<li>Rachael Killion
</li>
<li>Alex Leonty
</li>
<li>Joseph Long
</li>
<li>Jason Morris
</li>
<li>Donna Napier
</li>
<li>Carl O’Connor
</li>
<li>Milo Obourn
</li>
<li>Karen Podsiadly
</li>
<li>Karen Proehl
</li>
<li>Alexander Rhea
</li>
<li>Rey Sia
</li>
<li>Dana Weiss
</li>
<li>James Zollweg
</li>
</ul>
<h3>
Regrets
</h3>
<h4>
Voting Members
</h4>
<ul>
<li>Sondra Aman
</li>
<li>Hannah Arp
</li>
<li>James Cordeiro
</li>
</ul>
<h4>
Non-Voting Members
</h4>
<ul>
<li>President Macpherson
</li>
</ul>
<p>
The meeting was called to order at 8:32 am.
</p>
<h3>
Announcements
</h3>
<p>
Dr. Copelton made the following announcements:
</p>
<ul>
<li>The last JPBC meeting of the year will be on May 20, 2021. That day was originally being held for both a JPBC meeting and a JPBC Task Force meeting until it could be determined which group would need to meet on that day. JPBC Task Force members will receive a meeting cancellation from Ms. Wight.
</li>
<li>There is a Budget Town Hall scheduled for today at noon. The Teams link was sent out earlier in the week by Julie Pruss.
</li>
</ul>
<h3>
Fee-based Budget Requests Vote
</h3>
<p>
Members reviewed the fee-based budget summary, comments and voting results from the sub-committee. The following discussion points occurred during the review:
</p>
<ul>
<li>The concern was stated that the fees should not be voted on as a group, but individually as this is an unprecedent year and other areas are having their budget cuts. A motion was put forward to vote on the fees individually by Dr. Weininger and seconded by Dean Goebel. The following discussion points occurred related to the motion:
<ul>
<li>It was stated in the past, that is was established for the sub-committee to conduct the work of the fee budget request debate and it was the role of JPBC to either endorse or not endorse the sub-committee’s decision.
</li>
<li>The membership of the sub-committee was outlined to show the specific individuals and positions that are involved in the sub-committee’s decision-making process.
</li>
<li>Members voted on the motion. The following voting results are from the present voting members:
<ul>
<li>In Favor - 3
</li>
<li>Not in Favor - 10
</li>
</ul>
</li>
</ul>
</li>
<li>A motion was put forward to by Dr. Peterson to vote to endorse the sub-committee’s decision on the fee-based budget requests and seconded by Dr. Houston-Wilson.
<ul>
<li>The following voting results are from the present voting members:
<ul>
<li>
<p>
Endorse – 10
</p>
</li>
<li>
<p>
Not Endorse – 2
</p>
</li>
</ul>
</li>
</ul>
</li>
</ul>
<h3>
DIFR, BASC and BSG Budget Presentations
</h3>
<p>
(Presentations are available on Teams and in Blackboard)
</p>
<p>
Dr. Copelton clarified that these are budgets over which JPBC has no formal role. The committee does not approve these budgets. These groups are just asked to come and give a presentation on an informational basis.
</p>
<h4>
DIFR Budget Presentation
</h4>
<p>
Presented by Dr. Craig Ross, Cross Divisional Budget and Facility Officer; Dr. Sara Kelly, Assistant Vice President for Enrollment Management and Student Affairs; Carl O’Connor, Interim Associate Director
</p>
<p>
 
</p>
<p>
Dr. Ross, Dr. Kelly and Mr. O’Connor provided the budget presentation for DIFR. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The suggestion was made to complete a five-year model for the DIFR budget similar to what is done for the State budget due to debt repayment schedule. It was stated that this report could be completed for the short-term, but something similar is completed for the capital plan that is submitted to SUNY in June. It was suggested to share that report with JPBC. It was agreed that the five-year model would be included in the DIFR budget update in the fall.
</li>
<li>The question was raised regarding the $6.6 million bond repayment and if it was an annual obligation. It was stated that it is an annual obligation.
</li>
<li>The question was raised given that DIFR is ending this year with a balance of $11 million, next year the $6.6 million bond repayment will be an obligation again because there was only a one-year delay provided in the repayment. It was stated that the obligation will return in 2022-23, so the delay is for the current year we are in and next year.
</li>
<li>The question was raised if one of the residential halls could remain vacant to provide flexibility in the budget so that the goal of 1850-1900 residential students to maintain the sustainable DIFR budget may be lowered. It was stated leaving a residential hall vacant would not provide that flexibility. Mortimer is going to remain vacant, but the staff savings for the building doesn’t come close to balancing the budget. The staff savings would be a residential director, one or two cleaners (depending on the size of the building) and some utility costs, but you still need to heat the building minimally. It was also stated that there are about 80-90 positions that are funded by DIFR that are not in the residential halls. DIFR also funds $1.3 million of the scholarship program. We are looking into ways to save money, but for now we are going to focus on increasing our occupancy rates over the next year to see what happens with a more normal year. We will be monitoring what things we might need to do over the next several years.
</li>
<li>The question was raised regarding where on-campus housing compares competitively with the local off-campus housing options. It was stated that Brockport is unique compared to some of the other SUNY schools as it doesn’t just have the typical off-campus housing, it has apartment complexes that are not just for students, they take students and not students. For location in terms of proximity, programming and safety and security, on-campus ranks high in those areas. Off-campus pricing tends to be cheaper than on-campus housing. This is why we reviewed our price structure. In addition, singles are what students want. That is why we tried to make the singles more available to students by reducing the cost. We have received positive feedback from students regarding this change. Also, there used to be a premium charge for Eagle Hall, and we have gotten rid of that. Eagle Hall is now the standard rate and we have been marketing that information out to students. We have gotten about 20-30 students so far that want to change to Eagle Hall by getting rid of that charge. The townhomes are still a popular option for students because they are four single rooms, a private kitchen and students are not required to have a meal plan if they live there. We are also working with Gradate Studies with providing some graduate housing in the Townhomes. We haven’t gotten much interest in that, but we are trying to market to graduate students from downstate and to the graduate students that need to be on campus for their program. We do keep an eye on the apartment complexes prices and make sure we stay comparable with amenities and price. Students do like that the on-campus housing costs goes back to their student bill and they don’t have to keep track of the monthly bills, so we try to market that aspect as well.
</li>
<li>The question was raised regarding the occupancy decline in 2019-20 and if it was parallel to enrollment trends or was it different from the enrollment trends. It was stated that enrollment was part of it and prior year retention rates catching up to us. Retention rates were steady that year. The concern is fall and spring of this year because we are three percent lower. The overall enrollment picture is something we are struggling with. We did have more students taking leaves going into the fall semester and some students didn’t come back. People seem to be waiting out the pandemic to see what happens. We are trying to do everything we can to welcome back the students that took leaves, to get them registered for the fall and hopefully to live on campus.
</li>
</ul>
<h4>
BASC Budget Presentation - presented by Dana Weiss, Executive Director of BASC
</h4>
<p>
Ms. Weiss provided the budget presentation for BASC. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Clarification was requested that the refunds provided last year were about $2.5 million and they were deducted from last year’s budget. It was stated that was correct.
</li>
<li>The question was raised if the pilot for the inclusive access model was delayed. It was stated that it was delayed due to COVID. There is a movement and trend to move to an inclusive access model for classroom materials. Barnes and Noble does have a couple of different models for this. Some of the community colleges and many of the private colleges have adopted some of the models. We were working on this with SUBOA, SUNY, the Comptroller’s Office and the former SUNY Chancellor’s office. What the program involves is instead of students buying their books individually, the students are charged a flat fee and receive all the classroom materials that they need. Faculty members would still be able to choose their classroom materials and this would not impede academic freedom. The stumbling block in the process was the SUNY fee structure. There was one class that we were going to pilot in last fall and we were working with Cabinet, Provost and Dr. Zollweg. Unfortunately, this is did not happen due to COVID. This fee is something that we should work towards implementing because this is the trend that the industry is moving into. It is believed that Buffalo State will be the first comprehensive implementing the model this fall and that will help provide a road map for us.
</li>
<li>The question was raised if the inclusive access model would impact the bookstore revenues. It was stated that it would impact the revenue. BASC receives a commission from the bookstore. The bookstore commission is a large portion of the college support that is passed on to the College. This is an important revenue stream to the College. If it can be implemented in the correct way, it could be a positive result all the way around.
</li>
<li>The question was raised if BASC could share the amount that they currently have in reserves. It was stated that they could not share the amount at this time.
</li>
<li>The question was raised if BASC could share the amount that they have in reserves during their update in the fall. It was stated they would share in the fall when they have a better idea of what their budget will be.
</li>
<li>The question was raised if there is any indication that the PPP loan would not be able to achieve grant status. It was stated that the goal is to have the loan forgiven, but the complexities lie in accessing other federal programs, including any funding that would be available from the campus. The guidelines need to be reviewed very carefully so that we do not jeopardize the grant.
</li>
<li>The question was raised regarding what the funding support that BASC provides to the College is used for. It was stated that the college support funds that many departments receive is from this funding. The college support funds are about 25% of the annual amount provided by BASC. The remainder is added to reserves and used to help operate the campus. We do budget this in our five-year model as one of the revenue streams that we anticipate coming in to support our operations and help balance our annual operating budget.
</li>
<li>BASC was thanked for everything that they have done in terms of serving the campus. Especially in the difficulties of this year and all the things the BASC did in conjunction with Bringing Brockport Back and Residential Life, this campus would be in a very different situation if it were not for BASC.
</li>
</ul>
<h4>
BSG Budget Presentation - presented by Kalista Cherry, BSG Treasurer
</h4>
<p>
Ms. Cherry provided the budget presentation for BASC. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Confirmation was requested that the Stylus has not been printed this year. It was stated that the Stylus has not been printed this year.
</li>
<li>Confirmation was requested that it is unknown whether the Stylus will resume printing in the fall. It was stated that BSG is unsure if the Stylus will resume printing in the fall.
</li>
<li>The question was raised regarding if the production of news articles is still occurring for the Stylus, but they are just posting them to the online version. It was stated that it does not appear that they are engaging as much as they have in the past, but they are still posting articles.
</li>
</ul>
<h3>
Other Items from the Committee
</h3>
<ul>
<li>None at this time.
</li>
</ul>
<p>
The meeting was adjourned at 10:18 a.m.
</p>
<p>
DC/JW/mw
</p>
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<h1>JPBC Minutes: December 16, 2021</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees:
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Justine Briggs
</li>
<li>James Cordeiro
</li>
<li>Frances Dearing
</li>
<li>Linda Delene
</li>
<li>Kandie Gay
</li>
<li>Daniel Goebel
</li>
<li>Tom Hernandez
</li>
<li>Cathy Houston-Wilson
</li>
<li>Jose Maliekal
</li>
<li>Dave Mihalyov
</li>
<li>Janet Roy
</li>
<li>James Spiller
</li>
<li>Mark Stacy
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Crystal Hallenbeck
</li>
<li>Jason Morris
</li>
<li>Karen Riotto
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Jennifer Green
</li>
<li>Mike Harrison
</li>
<li>Sara Kelly
</li>
<li>Pamela Kenward
</li>
<li>Rachael Killion
</li>
<li>Tammy Jo Manz
</li>
<li>Sandy Mosher
</li>
<li>Heather Raczkowski
</li>
<li>Taneika Thompson
</li>
</ul>
<h4>
REGRETS:
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Kristin Hartway
</li>
<li>Hailey Gardner
</li>
<li>Margaret Lane
</li>
<li>Elliot Weininger
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>President Macpherson
</li>
<li>Darson Rhodes: Co-Chair
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Mr. Wall asked the committee to review the minutes from the November 18, 2021 meeting. Dr. Spiller motioned to approve the minutes; Ms. Roy seconded the motion.
</p>
<p>
 
</p>
<p>
Mr. Wall asked the committee to review the minutes from the December 2, 2021 meeting. Dr. Spiller motioned to approve the minutes; Ms. Aman seconded the motion.
</p>
<h4>
Announcements
</h4>
<p>
Mr. Wall made the following announcements:
</p>
<ul>
<li>Our next meeting isn’t until we are back in January and we are working on the meeting agenda.
</li>
<li>We have a student to fill our Graduate Student Representative position. Her name is Sarah Boroski.
</li>
</ul>
<h4>
Retention Update Question & Answer Session
</h4>
<p>
The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The question was raised regarding the clear pattern of declining enrollment in every category and have the enrollment projections been adjusted to account for these declines. It was stated that the projections will be run again before the spring semester and during the spring semester. The model uses previous enrollment and recent trends.
</li>
<li>The question was raised regarding if the students that have left the College are being tracked as we have in the past to see if they have gone to another SUNY or elsewhere. If this information is still being collected, what is it showing? It was stated that we are seeing a much bigger group going to the university centers and the other group is no college. Both are of great concern. There is information that Robert Wyant has compiled regarding the distribution of where students are going. This will be shared with the group at a later date.
</li>
<li>The question was raised regarding if there is any analysis of whether or how academic performance is related to leaving Brockport and is it more detailed then good standing. It was stated that we are seeing our Emerging Scholars leaving at a greater rate and we are trying to evaluate this and understand the cause better. We are also trying to compare our number of Emerging Scholars to other schools and their retention rates.
</li>
<li>The question was raised if it would be worthwhile to have a dropout risk index so that it is more predictive instead of reactive as far as measuring the risk of a student dropping out and targeting with services from the Academic Success Center. The index should be more refined then if their GPA has fallen into academic probation. It was stated that we were able to do that with Starfish Analytics which we had from a SUNY grant. It was a predictive model that we had for a year. It is too expensive for the College to have as it is around $80,000. Unfortunately, we did not have the grant renewed. None of the SUNY campuses did as SUNY discontinued that grant. We have tried to take what we learned and use it in EagleSuccess so there are flags that can be raised. What it comes down to is cohorting students and how do we look at incoming students and what are the risk factors of cohorting students and tracking them on a regular and detailed basis. This is something we are working on at the Academic Success Center. We do it with some groups and we are looking to expand. We are trying to take the framework and model that we had when we had Starfish and use those lessons and practices. It is looking at cohorts and what cohorts we are going to focus on moving into the next year.
</li>
<li>The question was raised regarding if we are tracking the retention rates by geography and if the retention rates of downstate be lower due to COVID. It was stated that we were seeing patterns of losing more regional students than downstate students, but the Fall 2020 cohort needs to be evaluated again to ensure that evaluation is accurate.
</li>
<li>The question was raised regarding if there are retention efforts that are designed for local students and students who live further away. It was stated that we are examining how we can establish a sense of belonging, connection and roots for students from downstate sooner. We are also trying to have more partnerships with the local schools. We are working on having students do bus trips earlier to get a sense of belonging with the region. In addition, we are developing a way to have the regional advisor do more connection activities and workshops with students after they are admitted and deposited. It was added that results from the student satisfaction survey indicated that local students struggled with childcare especially when they have a hybrid of course work.
</li>
<li>The question was raised if Starfish Analytics is packaged with Brightspace which is replacing Blackboard. It was stated that SUNY wants campuses to use Brightspace but Brightspace and Starfish are not compatible with each other yet, but they are working on it. It was added that Starfish was bought by EAB, so we are concerned whether the cost will increase and if it is an expense we can afford. We are researching whether there are other tools we can use.
</li>
<li>It was stated that a study is being conducted to better understand why students leave and don’t come back. The students that are being reviewed are students that left from this summer to this fall. We are hoping to have the study concluded by the end of May. The information will then be shared with the committee.
</li>
</ul>
<h4>
Instructional Technology and Classroom Renovation Committee (ITCRC)
</h4>
<ul>
<li>Mr. Wall reviewed the membership with the committee:
<ul>
<li>Three faculty representatives:
<ul>
<li>Peter Kalenda – EH&HS
</li>
<li>Keith Baker – SOBAM
</li>
<li>TBD – SAS
</li>
</ul>
</li>
<li>One Associate Dean – Lerong He
</li>
<li>Registrar Office Representative – Peter Dowe
</li>
<li>Two representatives from Instructional Technology – Bob Cushman & Frank Mancini
</li>
<li>Two representatives from Budget and Finance Administration – Mark Stacy & Stacie Treahy
</li>
<li>Coordinator of Accessibility Services – Nikki Hall
</li>
<li>Director of Facilities Maintenance and Operation – Kevin Rice
</li>
</ul>
</li>
<li>Members reviewed adding the CELT Director to the ITCRC membership. Dr. Houston-Wilson motioned the approval to add the CELT Director; Dr. Spiller seconded the motion.
</li>
<li>Mr. Wall stated approximately nine classrooms were designated for upgrades and the software and equipment purchases have been approved.
</li>
<li>An organization that is involved with leasing classroom technology to various institutions across the country has agreed to come in and do a presentation for the committee.
</li>
</ul>
<h4>
Enrollment and Staffing Update
</h4>
<p>
Mr. Wall provided an update on enrollment and staffing. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>It was requested to have the faculty information broken down into categories such as tenured faculty, full-time lecturer and instructors, etc., to see how the percentages and ratios have related over time. It was stated that the information is not available to discuss at this meeting, but the data will be researched to see if it is available and will be addressed at a later meeting.
</li>
<li>The question was raised if the faculty offset number includes adjuncts. It was stated that adjuncts are excluded from the number.
</li>
<li>Clarification was requested regarding the increase in the faculty number when it is the understanding that we are in a hiring freeze. It was stated that when the targets for the 2021-22 budgets were reviewed there was an approximate six percent reduction of staffing across campus. This was achieved for all divisions except Academic Affairs as when the numbers were reviewed some funding for positions had to be added back in for this academic year. Hopefully, moving forward there should be some attrition through retirements and other reasons that we can look at to capture some of those positions. It was added that EMSA was able to remain stable due to moving lines from one department to another to redeploy resources to the areas that are needed. Therefore, some departments have fewer positions while others have more. In addition, it was stated that various divisions are experiencing recruitment issues for open positions due to limited candidate pools. Also, it was added that there is serious consideration regarding positions so that the campus can balance services for student retention.
</li>
<li>Clarification was requested regarding the 24 open positions in Academic Affairs as these positions were most likely not added and there is confusion with the growth with the staffing numbers in Academic Affairs. It was stated that the 24 open positions are included in the total as those were retirements or resignations that happened after July 1. In addition, it was stated that the numbers prior to 2020-21 are actual FTEs while the numbers for 2020-21 and 2021-22 are the budgeted FTEs that includes all lines from the beginning of the year and have not been adjusted for things that may have impacted the number during the year (i.e., leaves, load reductions, etc.). This includes vacancies. Vacant lines have not been removed from the FTEs because we want to make decisions regarding these positions moving forward.
</li>
<li>The question was raised if there are data tables that detail annually the number of budgeted positions and the filled positions. It was stated the data is still be analyzed and needs to be reconciled before it can be publicly viewed. Once that has been completed, the data will be shared.
</li>
<li>The question was raised regarding the total staffing in Academic Affairs for 2021-22 being 353.95 and how is it factored if the positions are all full-time positions. It was stated that it is based on the FTE assigned by Human Resources. FTEs can be impacted by leaves, including sabbaticals. If an individual is working part-time, their FTE would reflect that. An individual can be on a permanent line but not counted budget-wise as one full FTE because of their Human Resources appointment status.
</li>
<li>The question was raised regarding if there have been any changes to our ability to offer a retirement incentive. It was stated that we still do not have approval from the State to offer a retirement incentive. We have calculated numbers regarding a retirement incentive, so we are prepared in case we receive approval to offer a retirement incentive.
</li>
<li>The question was raised regarding the retirement projections and if there has been a decrease in the last couple of years due to the uncertainty of COVID and if we should be expecting an increase in retirements over the next couple of years. It was stated that the last time the numbers were reviewed, we had 33% of our population was retirement eligible across the campus. The feedback being received from Human Resources is that they are seeing more retirements lately than they have in the past. A request will be made to Human Resources to obtain data to do a year over year comparison.
</li>
</ul>
<h4>
Other Items from the Committee
</h4>
<ul>
<li>The question was raised if we are seeing any operational savings in terms of personnel, activities, events or programs that could not be held due to COVID. It was stated we are seeing some savings on the 80 open positions and there are other savings occurring. The Budget Office has been preparing annual reports as to where we are against our budget. We can bring that to JPBC to share six months results. When we reviewed three months, the budget was looking good with the open positions. In addition, Ms. Riotto has been working on the COVID expenses and hopefully we will have enough from the stimulus money to cover the COVID expenses.
</li>
</ul>
<p>
The meeting was adjourned at 9:26 a.m.
</p>
<p>
DR/JW/mw
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<h1>JPBC Minutes: November 18, 2021</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees:
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Justine Briggs
</li>
<li>James Cordeiro
</li>
<li>Frances Dearing
</li>
<li>Linda Delene
</li>
<li>Hailey Gardner
</li>
<li>Kandie Gay
</li>
<li>Daniel Goebel
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Cathy Houston-Wilson
</li>
<li>Margaret Lane
</li>
<li>Jose Maliekal
</li>
<li>Dave Mihalyov
</li>
<li>Janet Roy
</li>
<li>James Spiller
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Crystal Hallenbeck
</li>
<li>President Macpherson
</li>
<li>Jason Morris
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Karen Riotto
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Laurie Boyd
</li>
<li>Monica Brasted
</li>
<li>Steve Cook
</li>
<li>Denise Copelton
</li>
<li>Bob Cushman
</li>
<li>Eileen Daniel
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Mike Harrison
</li>
<li>Mehruz Kamal
</li>
<li>Lisa Jones
</li>
<li>Mehruz Kamal
</li>
<li>Sara Kelly
</li>
<li>Pamela Kenward
</li>
<li>Rachael Killion
</li>
<li>Dana Laird
</li>
<li>Sandy Mosher
</li>
<li>Heather Raczkowski
</li>
<li>Craig Ross
</li>
<li>Rey Sia
</li>
<li>Taneika Thompson
</li>
<li>Danielle Welch
</li>
</ul>
<h4>
REGRETS:
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Mark Stacy
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Jim Wall: Co-Chair
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Review Meeting Minutes from October 7, 2021 & October 14, 2021
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the October 7, 2021 meeting. Dr. Spiller motioned to approve the minutes; Ms. Aman seconded the motion. 10 members voted to approve the minutes. Therefore, the minutes were approved.<br />
<br />
Dr. Rhodes asked the committee to review the minutes from the October 14, 2021 meeting. Ms. Aman motioned to approve the minutes; Ms. Dearing seconded the motion. 12 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Campus Based Fee Review Committee Annual Update – presented by Karen Riotto,<br />
Assistant Vice President for Finance and Management
</h4>
<p>
 
</p>
<p>
Ms. Riotto presented the Campus Based Fee Review Committee annual update. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Appreciation was extended to Ms. Riotto for her hard work with the committee and her integrity over the fees that students pay.
</li>
<li>The question was raised regarding what the accrual of approximately $70,000 from the Teacher Certification fee will be used for. It was stated that Dean Hernandez and Provost Heyning developed a plan regarding specific needs that needed to be addressed. The plan has been executed and the balance is being spent. Part of the comprehensive list of needs included specific technology needs identified to support the student teaching aspect of the curriculum.
</li>
<li>The question was raised regarding the reason for the large increase of certain course fees. It was stated that the Counselor Education course fee request was explained by Dr. Reiner at a meeting. The fee is for software that the students trialed during the onset of COVID, and the department received great feedback from the students regarding their experience. The software enables students to work in a virtual environment and receive feedback before they are working with human subjects. Regarding the Art fees, it was discovered during the shift to remote learning that it was difficult for the students to get the quality supplies needed. If they had the appropriate products, they would be able to complete their work from home, but there were limitations. What was learned was the students now have a tool kit of high-grade materials so that if they choose to continue with their art career, they have the tools they need to be successful. The students obtain the materials at a preferable cost with the fee, and they are not shopping around town trying to find the correct materials.
</li>
</ul>
<h4>
Academic Strategic Plan Update – presented by Linda Delene, Provost and Vice President of Academic Affairs
</h4>
<p>
Provost Delene presented an update on the Academic Strategic Plan. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>It was stated the College Senate was invited to be a part of the process this semester to weigh in on the undergraduate recommendations. The report was presented to College Senate on November 15, 2021 and College Senate voted to approve the recommendations outlined in the report.
</li>
<li>The concern was stated that the original process of the Academic Strategic Plan reflected in Goal 1 was for continuous improvement in co-curricular and academic operational areas. Many individuals on campus feel there has been a shift in the process and it is now appearing as a program portfolio redesign. It was stated that the Academic Strategic Plan process is a continuous improvement and cannot be a one-time occurrence. The PPR has not be utilized well. They are exercises of review that have few outcomes. What needs to happen is that process needs to be improved and should result in the kind of review that is in the Academic Strategic Plan process. The review needs to be more evaluative and based on assessment outcomes. It will be up to the President and Cabinet to determine how they incorporate the PPRs into this ongoing process of program review. Right now, the PPRs are separate approaches, and they should not be. Many campuses look at academic programs on a three-, four-, five- or seven-year cycle and every program gets looked at thoroughly.
</li>
<li>The request was made that there be a more diverse faculty representation on the steering committee as it has a heavy representation from one school.
</li>
<li>Clarification was requested regarding where in the four categories are the stable programs listed. It was stated that most of the stable programs are listed in the reconfiguration group. There is one department that has not changed course titles since 1984. The course titles bear no relationship to what is being taught. If faculty own that intellectual property, then there should be work going onward when the content or course becomes dramatically changed. The faculty should be going to the chair of the department to initiate the change. It shouldn’t be driven by the administration. The discontinuation group are the programs that don’t have any students in them or very few. If the students aren’t interested in the programs, we must face the fact that there won’t be enrollment in those programs. The augmentation is a more complicated approach because it means that the growth potential is there but there need to be so many additional resources (human, fiscal and technology) that is a high-cost program and higher resource program. The reconfiguration may be lower in terms of the resources needed.
</li>
<li>Clarification was provided that at the beginning of the Academic Master Planning process, it was stated that the review involved resource allocation. In addition, there was a rubric used to score programs that just shifted to qualitative analysis of strengths, concerns and opportunities. There appears to be a disconnect and it may be because the individuals who wrote the reports knew what was involved in the process and may not have shared it with their faculty.
</li>
<li>It was stated that there needs to be consideration and understanding that if a program is listed as stable that doesn’t mean the area does not want change. Every report that came in included requests for less adjuncts, more faculty or better spaces. So, programs were classified based on what they put in their report.
</li>
<li>It was determined with the lack of time there will be time set aside at the beginning of the next meeting for any other questions.
</li>
</ul>
<h4>
Goal Group 1 Update and Budget Prioritization Requests – presented by Linda Delene, Provost and Vice President of Academic Affairs and Katy Wilson, Vice President of Enrollment Management and Student Affairs
</h4>
<p>
Provost Delene and Dr. Wilson presented an update on Goal Group 1. The following questions and answers occurred:
</p>
<ul>
<li>The suggestion was made about all the federal funding currently available, that the College should develop a strategic institutional approach to identifying opportunities for institutional grants that are available and bringing the information to the appropriate faculty. It was stated the Justine Briggs does a great job of environmental scanning of grant opportunities. In addition, Cabinet members provide information on funding opportunities to Ms. Briggs as information is sent to them. Faculty and staff were encouraged to use their contacts to assist in identifying funding opportunities. For example, information is placed on listservs that may not pertain to the individual looking at it, but those opportunities can be passed on to Ms. Briggs for her to review and to send to the appropriate area. It was also added via the chat that the Grants Office does have a new GA who is working on identifying grants. It will be added to the GA’s tasks to search for institutional grants. The Grants Office will continue to identify grants and solicit individuals who may be interested in applying. The true need comes down to having individuals who want to be the PI and take on the time and effort required to submit a grant application.
</li>
<li>The suggestion was made that administration along with the chairs should develop a process to quantify advisement in terms of rewarding faculty. Right now, if an individual is not doing a good job, the advisement gets passed off to other individuals and that individual is let off the hook for advising. There should be more substance involved in recognition of good advisors and repercussions for individuals who are not doing their job at advising. It was stated that President Macpherson and Provost Delene have talked about what framework needs to be looked at regarding advisement. Provost Delene has been tasked with beginning to develop the framework. It is known that advisement is an issue on all campuses, but it is closely related to retention. Cabinet will be having a retreat in January that involves looking at retention and advisement will be a part of that. It was added that the reporting structures at Brockport for advancement, promotion and tenure do not reflect advising as an important task of the faculty. Therefore, it has very little importance in advancement, promotion and tenure. It is certainly not major criteria, but it is an activity of merit that should be in the documentation and reflected in the annual reports better than it is now. The Provost will be providing the President with ideas on how to do this. We need to recognize that the structure that we put together must reflect the fact that some individuals make great advisors and others don’t have the empathy, compassion or the ability to sit with a student to work through the problems. It is important to develop a structure so that students have help when they need it.
</li>
<li>It was requested that the itemized budget for the budget prioritization request for the Intercultural Center be shared with the committee.
</li>
<li>It was determined with the lack of time there will be time set aside at the beginning of the next meeting for any other questions.
</li>
</ul>
<h4>
Other Items from the Committee
</h4>
<ul>
<li>
<p>
Committee members were encouraged to complete the Strategic Plan survey that has been provided to all faculty and staff. The student survey for the Strategic Plan will be sent out today.
</p>
<p>
 
</p>
</li>
</ul>
<p>
The meeting was adjourned at 10:21 a.m.
</p>
<p>
DR/JW/mw
</p>
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<h1>JPBC Minutes: December 3, 2020</h1>
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<h3>
Thursday, December 03, 2020<br />
8:30 – 10:30 a.m.<br />
Virtual Meeting via Teams
</h3>
<h3>
Attendees:
</h3>
<p>
<strong>Voting Members:</strong> Sondra Aman, Mike Andriatch, Hannah Arp, Justine Briggs, James Cordeiro, Frances Dearing, Kandie Gay, Daniel Goebel, Tom Hernandez, Katy Heyning, Cathy Houston-Wilson, Sharon Jaramillo, Jose Maliekal, Dave Mihalyov, Kathy Peterson, Craig Ross, Janet Roy, Elliot Weininger, Katy Wilson
</p>
<p>
<strong>Non-Voting Members:</strong> Denise Copelton: Co-Chair, Crystal Hallenbeck, Darson Rhodes: Co-Chair Elect, James Spiller, Jim Wall: Co-Chair, Melissa Wight
</p>
<p>
<strong>Guests:</strong> Lorraine Acker, Steve Cook, Eileen Daniel, Richard Dirmyer, Mike Harrison, Sara Kelly, Alex Rhea, Kevin Rice
</p>
<h3>
Regrets:
</h3>
<p>
<strong>Voting Members:</strong> Kalista Cherry, Margaret Lane, Mark Stacy
</p>
<p>
<strong>Non-Voting Members:</strong> President Macpherson, Karen Riotto
</p>
<p>
 
</p>
<p>
The meeting was called to order at 8:32 a.m.<br />
<strong>Approval of the Minutes</strong>
</p>
<p>
Dr. Copelton asked the committee to review the minutes from the November 12, 2020 meeting. Dr. Peterson motioned the minutes to be approved, Dr. Houston-Wilson seconded the motion and 16 voting members were in favor. Therefore, the minutes were approved.
</p>
<h4>
<strong>Announcements</strong>
</h4>
<p>
Dr. Copelton made the following announcements:
</p>
<ul>
<li>Today’s meeting is the last JPBC Committee meeting of the semester. The one that was scheduled for December 17 was cancelled due to only having one agenda item. That agenda item was move to today’s meeting.
</li>
<li>The schedule for the spring semester is still being developed. Since the Task Force and JPBC meetings meet on alternate Thursdays, it is likely that there will be more Task Force meetings than JPBC meetings in the spring as there is less work for the JPBC in the spring semester.
</li>
</ul>
<h4>
Graduate Admissions Update
</h4>
<p>
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Mr. Harrison provided an update on Graduate Admissions. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding how to compensate faculty in a zero based budget environment that are teaching courses across multiple programs. It was stated that this question was not expected to be answered now, but to be thought about as budget processes are developed.
</li>
<li>The concern was raised regarding State regulations regarding the education programs and the requirements that students must have a GPA of 3.0 or higher and complete a standardized test similar to the GRE. This has caused an issue for the College to accept students and impacted our enrollment numbers. There is advocacy being done to have the acceptance criteria for education programs to go back to the college level and not be mandated by the State.
</li>
<li>The question was raised if students can be conditionally admitted to help with the issues of the State regulations on the education programs. It was stated that currently only 15% of students per program in teacher certification can be given a waiver.
</li>
<li>The question was raised regarding graduate certification programs and if the mandate of post certificate employment was still an issue as it was a burdensome process in the past and made programs ineligible for financial aid. It was stated that the reporting requirement is still in place for all higher education institutions and therefore we do not have the student interest to justify the staffing hours required and the potential consequences. Before opting out of the reporting, we had three students apply for financial aid for a certificate program over the course of four years. The reporting requirement includes a report of employment of the former student for ten years. This can be difficult to track an individual for ten years and if this reporting requirement is not completed, all of the College’s financial aid can be withheld. It was also stated that a student can earn a certificate while simultaneously earning a Masters and then the certificate credits would be financial aid eligible. In addition, we are trying to market in the industry of the certification programs so that employers will pay for their employees to complete the certification program.
</li>
<li>The question was raised regarding the percentage of graduate students that seek to use federal financial aid to fund their education and how much of a barrier it may be to individuals wanting to complete certificate programs. It was stated that the only financial aid available to graduate students outside of federal financial aid are if the student is awarded a graduate assistantship or if their employer is funding their education. Employer funded education is on the decline. There are some students that pay out of their pocket, depending on the pace that they want to go to complete their education. Being a public institution, we tend to attract students that require federal financial aid. With that perceptive and without specific numbers it was believed that a majority of graduate students have some form of federal financial aid. In terms of certificate programs, we don’t have a large number of certificate programs so we don’t have many students enrolled in certificate only programs. There could be two reasons for this. It could be the lack of aid or it could be that the campus needs to market the programs more.
</li>
<li>The question was raised if we hypothetically wanted to increase enrollment from 1300 students to 1500 students, what areas would need investments to achieve that goal. It was stated that investment would be needed to support faculty and IT support to grow online learning as that is where the interest is. In addition, the College would need to market in new marketing areas in NYS. Also, there would be a need to invest in the human resource, whether it is more staffing or shifting of responsibilities of the graduate program directors that need more support to complete their tasks. Finally, investment in retention efforts. Brad Schreiber stated that is new investment is a graduate scholarship and this will be helpful to attract and retain graduate students.
</li>
</ul>
<h4>
<strong>Retention Update</strong>
</h4>
<p>
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Mr. Dirmyer and Dr. Kelly provided a retention update. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The question was raised if there is a way to analyze the data to determine if students that are transferring out may be doing so to go to a school closer to home to save on room and board. In addition, can the data be analyzed to determine if Brockport is obtaining transfer students so that they can live at home. It was stated that the data could be analyzed to compare home addresses and the proximity to the new school. In addition, an incoming transfer student’s previous institution and their home address can be reviewed. It was agreed upon that this data analysis would be a future follow-up item for Mr. Dirmyer.
</li>
<li>The question was raised if there are similar factors that can be reviewed within the data to determine if a student would transfer out of Brockport to go to a different school or to stop their education. It was stated that a profile could be developed from the data. It was agreed upon that this profile development would be a future follow-up item for Mr. Dirmyer.
</li>
<li>The question was raised regarding certain demographic groups that had lower retention rates in the past, had a much better retention rate but the size of the groups were smaller and if the decreased size of the group impacted the retention rate. It was stated that that would need to be evaluated moving forward and it was agreed that it would be a future follow-up item for Mr. Dirmyer.
</li>
<li>The question was raised regarding two groups that have very low retention rates, the groups are individuals that have very high unmet financial need and individuals who deposit late. The inquiry was if there is any way to further analyze these groups to determine any further factors to assist with retention rates. It was stated that the data can be further analyzed to see if there are other factors that contribute to lower retention within these groups. It was agreed that this would be a future action item for Mr. Dirmyer.
</li>
<li>The question was raised regarding what can be done proactively at the time of admission to better assist students with retention, for example better support for the high risk groups or look at a different area of recruitment to obtain students with a better retention rate. It was stated that Starfish Analytics data can assist with providing this information so that we can better tailor our services for student success. It was also stated that Eagle Success can also assist early on to determine which students need extra help. In addition, we are working on ways in which to adjust the mindset from looking for a college ready student to being a student ready college.
</li>
</ul>
<h4>
Review and Approve Spring Call Letters for BSG, BASC and DIFR
</h4>
<p>
Members reviewed the Call Letters for BSG, BASC and DIFR. There were no additions or changes requested at this time, therefore Dr. Copelton requested a motion to approve the letters. Dr. Weininger motioned the approval of the letters and Ms. Dearing seconded the motion. The following are the voting results of the present voting members:
</p>
<p>
<strong>Approve: 13</strong>
</p>
<p>
<strong>Not Approve: 0</strong>
</p>
<p>
<strong>Abstain: 0</strong>
</p>
<p>
 
</p>
<p>
<strong>Other Items from the Committee:</strong>
</p>
<p>
None at this time.
</p>
<p>
 
</p>
<p>
The meeting was adjourned at 10:32 a.m
</p>
<p>
DC/JW/mw
</p>
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<h1>JPBC Minutes: May 18, 2023</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Martin Abraham
</li>
<li>Lorraine Acker
</li>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Austin Busch
</li>
<li>Frances Dearing
</li>
<li>Michael Doyle
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Sara Kelly
</li>
<li>Yin Liu
</li>
<li>Jose Maliekal
</li>
<li>Jason Morris
</li>
<li>Carl O’Connor
</li>
<li>Kathy Peterson
</li>
<li>Heather Raczkowski
</li>
<li>Janet Roy
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Julie Caswell
</li>
<li>Jackie Clark: Co-Chair
</li>
<li>Steve Cook
</li>
<li>Eileen Daniel
</li>
<li>Damita Davis
</li>
<li>Crystal Hallenbeck
</li>
<li>Rachael Killion
</li>
<li>President Macpherson
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Jennifer Blood
</li>
<li>Monica Brasted
</li>
<li>Marsha Ducey
</li>
<li>Joseph Long
</li>
<li>Frank Mancini
</li>
<li>Tammy Jo Manz
</li>
<li>Theresa Martinez
</li>
<li>Tyler Moesle
</li>
<li>Karen Podsiadly
</li>
<li>Pamela Powell
</li>
<li>Amber Rice
</li>
<li>John Sapienza
</li>
<li>Katherine Schaal
</li>
<li>Jessica Smith
</li>
<li>Robert Wyant
</li>
<li>Kathy Zunner
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Thomas Hager
</li>
<li>Teagan Hughston
</li>
<li>Meghan Irving
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Cathy Houston-Wilson
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the April 20, 2023, meeting.<br />
Dr. Peterson motioned to approve the minutes; Mr. O’Connor seconded the motion. 17 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
Dr. Rhodes made the following announcements:
</p>
<ul>
<li>Members were thanked for their hard work over the academic year.
</li>
<li>Ms. Roy, Mr. Stacy, Ms. Aman, Dr. Morris, Ms. Irvin, Ms. Hughston, Mr. Hager and Mr. Wall were thanked for their service to the committee as they will all be ending their terms on the committee.
</li>
<li>Jackie Clark was welcomed to the committee as the new Vice President of Administration and Finance and the new Co-Chair of the committee.
</li>
<li>Members will be receiving the meeting invites for next year’s meetings soon as the planning committee is meeting later today to discuss next year’s meetings.
</li>
</ul>
<h4>
 Vote to Endorse Campus Based Fee Review Committee Course Fee Request Recommendation
</h4>
<p>
Dr. Hallenbeck and Ms. Killion presented the final course fee request for the year.  The request was for SWK 500 and the $256 fee would be for software to assist field internship management. The committee’s recommendation was to not support the fee as most members felt the fee was an administrative fee that the department should be covering and that there may be other platforms the University has access to that could be used for the course. Dean Hernandez stated that this is a software package that would be incredibly helpful to the department, students and faculty. Dr. Weininger motioned to endorse the recommendation to not endorse the fee; Dr. Morris seconded the motion. The following are the voting results from the present voting members:
</p>
<table style="border-collapse: collapse; width: 97.3466%;" border="1">
<tbody>
<tr>
<th style="width: 32.7366%;">
Endorse
</th>
<th style="width: 32.7366%;">
Not Endorse
</th>
<th style="width: 32.738%;">
Abstain
</th>
</tr>
<tr>
<th style="width: 32.7366%;">
16
</th>
<th style="width: 32.7366%;">
1
</th>
<th style="width: 32.738%;">
0
</th>
</tr>
</tbody>
</table>
<h4>
Update on Budget Retreat
</h4>
<p>
Mr. Wall stated that yesterday Cabinet completed a Budget Retreat. This involved reviewing the enrollment model forecast. The forecast was a peak at 7100-7200 and the spring projected number was around 7300. Therefore, the numbers will be adjusted in the 5-Year Financial Model moving forward. In addition, part of the $10 million budget reduction over the next 3-4 years was to reduce the 23-24 budget by $3 million. Cabinet determined that there is about $1 million in retirement eligible savings that is expected, and they have identified about $1.8 million actions that will reduce the spend. We are about $250,000 short of the tasked $3 million for 2023-24. This will be worked on over the next few months to close the gap. The Budgeting team will be working with divisions to finalize their budgets submissions. The submissions are due to the State sometime in July.
</p>
<p>
The following questions, answers and discussion points occurred during the review of the recommendations:
</p>
<ul>
<li>The question was raised regarding if the open-position management and retirement eligible savings were included in the most recent budget projections. It was stated that the assumption of achieving that $10 million budget reduction was included in the last projection.
</li>
<li>Clarification was requested regarding what the $1.8 million of actions to reduce the budget included. It was stated that most of the funds are from open position management. We usually have 60-70 open positions on an annual basis. There has also been contractual savings on various items that we purchased. We just have to clarify some actions over the next 4-6 weeks to achieve the other $250,000.
</li>
<li>The question was raised if the committee could obtain more information on the open position management savings in the fall. The requested information included the number of positions and which positions are short term, intermediate, long term or permanent savings. It was stated that it is a combination of things. One of the items Cabinet is looking at when they complete this review is how can we accomplish the work that we are doing in a different way. For example, it was determined that we did not need as many night shifts in Administration and Finance as we have in the past. Therefore, some shifts were made and there are permanent savings with the night shift vacancies. Individually, units have determined an amount to be removed off of their OTPS to achieve their goal. We will be able to provide what has been completed in each area, not necessarily what has been done with a specific position. It was added that Cabinet did respond to the JPBC Task Force recommendation of communicating more regularly with JPBC regarding open positions and that will be a part of our agenda next year for some of our meetings.
</li>
<li>It was stated that we had a reserve forecast to go from $31 million to $18.7-$19 million. We are expecting that the reserve forecast will be a little bit better due to our spring enrollment being better than anticipated. We also had some interest payments from SUNY. There were some spending reductions that occurred. We expect to be a few million dollars better on our reserves at the end of 2022-23. However, we have to assess the other investments and enrollments such as scholarships going forward.
</li>
<li>It was stated that we are also planning for the UUP contractual raises, but they have not come out yet. So, sometimes there are timing items that impact the forecast.
</li>
</ul>
<h4>
<strong>BASC Follow-up</strong>
</h4>
<p>
Mr. Wall provided the following information regarding the questions that required follow-up from BASC:
</p>
<ul>
<li>Meal plans account for 95% of their revenue and retail sales account for 5% of their revenue. Prior to the pandemic, meal plans sales reached a high of 2800 plans. This provided a margin that helped to pay for services that were not sustainable on their own. Since the pandemic and over the past few years, the meal plan sales have been 1000 less than the highest achieved. This has put some constraints on services that can be provided. The number of BASC employees prior to the pandemic was 160 full time and part time employees and 35 students. Currently, BASC is employing 110 full-time and part-time employees and only 16 students.
</li>
<li>Hintz has reached out to Mr. Haines regarding his concerns over concessions and they are working out a better support model for next year.
</li>
<li>Cabinet will be meeting with BASC over the next couple of months to review service levels, fees and the support model for 2023-24 to be consistent with our enrollment.
</li>
<li>BASC’s financials are currently healthy, and this is due to the one-time funding they received from the federal government for pandemic support. This helped to alleviate some of the losses.
</li>
<li>We are still working on comparing services to other schools, but it is very difficult due to different levels of college support and subsidies.
</li>
</ul>
<h4>
<strong>Strategic Plan Assessment Update<br /></strong><em>(Metric document is available on Teams)</em><strong><br /></strong>
</h4>
<p>
Provost Abraham provided an update on the Strategic Plan Assessment process. The following questions, answers and discussion points occurred during the review of the goal metrics:
</p>
<ul>
<li>Clarification was requested regarding the timeline of adopting the metrics. It was stated that this document is a living document and if metrics need to be updated, it can be done and move things forward.
</li>
<li>The question was raised regarding if the Provost or designee would present the metrics at a College Senate meeting in the fall for informational purposes, discussion and feedback. This would not require a Senate Resolution. Provost Abraham agreed to present in the fall.
</li>
<li>The concern was stated regarding the metric under Goal 2 that involves counting volunteer hours. The concern is that volunteer hours are not a requirement of the job and if it is reported in the annual report, then it becomes a requirement of the job. It was stated that this information has been gathered in the past on a voluntary basis. It is believed that the committee is looking for a more efficient way to gather the information. It is nice to know how engaged we are with the committee by way of a professional organization or a local board. The concern is understood, and it will be taken back to the committee for discussion.
</li>
<li>In regard to the concern over reporting volunteer hours, if there is a clear distinction between job expectations and what is not expected but adds value to the job that we are doing, it should be reported.
</li>
<li>The concern was stated regarding the amount of data we receive from the NSSE survey and that our returns are not great. Is there another way to gather the data we are looking for without relying on surveys that we don’t get great returns on? It was stated that the same concern come up among committee members. Members are aware that it is problematic, but they could not come up with another alternative. One solution could be to determine ways to achieve higher return rates. There is an element in the metrics to develop our own internal survey to gather some of this data as well. Another suggestion was to gather job placement data from departments. There are various departments on campus that gather this data and it may be more accurate than the First Destination survey. It was agreed that Career Services would be tasked with obtaining this information. It was added that Career Services has made great strides with the NSSE and First Destination survey. We are now able to send out notifications regarding the NSSE survey within BrightSpace which is more visible for students than email. In addition, we have been able to input alumni information into Handshake from Banner, so this will assist with the First Destination survey.
</li>
<li>The suggestion was made to ensure communication regarding what the information that is being requested is being used for and to emphasize that it would be towards the metrics for the strategic goals. This might encourage more participation from students.
</li>
<li>The suggestion was made to generalize the metric of the number of alumni as guest speakers in classes as there are alumni that visit, but don’t speak in a class. In addition, we should consider alumni that work with our students with internships and clinical experience. It was stated that there is a challenge to obtain good qualitative data regarding internships.
</li>
<li>The suggestion was made to include faculty publications and promotions to Goal 4 as these are measurable items that speak to the University being a great place to work. It was stated that publication numbers gets captured in the metrics in a different spot. The suggestion has good points for consideration. It was also added the various departments contribute information for the Rochester Business Journal and this should be considered for community engagement.
</li>
<li>It was suggested to utilize SUNY Central for a regular data stream for employment outcomes. It was stated that the University of Texas worked with the Census Bureau to obtain information. New York State is working on something similar, but we are a few years away from the roll out.
</li>
</ul>
<h4>
<strong>Purchasing Guidelines and Appropriate Expenditures<br /></strong><em>(Standard Expenditure Guideline document available in Teams)</em><em><br />
<br /></em>
</h4>
<p>
Mr. Stacy provided a purchasing guidelines and appropriate expenditure presentation. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the reason between the faculty search allowing 4 search committee members at dinner when a staff search only allow two search committee members. It was stated that faculty search committees tend to be larger than professional staff search committees. Plus, it is a big decision to bring in a faculty member, so the institution wants to have as many people accessible to the candidate for conversations to happen.
</li>
<li>The question was raised regarding reimbursement for food served at retreats and if the food should be ordered through BASC or use a P-Card. It was stated that food can be ordered through BASC, placed on a P-Card or a personal card for reimbursement. The best method for reimbursement is through using the P-Card.
</li>
<li>Clarification was requested that for reimbursement of expenses for student receptions, a program is needed as part of the reimbursement request documentation. It was stated that is correct.
</li>
<li>The question was raised if the document was a draft or a final version ready for distribution. It was stated that the document is final and will be distributed to the campus community after this meeting.
</li>
<li>The question was raised regarding visits from prospective employees and if the reimbursement process required itemized receipts or would be at the per diem rate. It was stated that it is up to the candidate to decide whether to use itemized receipts or receive the per diem rate.
</li>
<li>The question was raised regarding the reimbursement of student travel. It was stated that the institution is currently working with SUNY Counsel on a policy in order to ensure the student is protected. The goal is to work on it over the summer.
</li>
<li>The offer was presented to have Procurement and Payment Services attend department meetings to provide training.
</li>
</ul>
<h4>
Additional Items from the Committee
</h4>
<p>
The following items were discussed:
</p>
<ul>
<li>Gratitude was expressed to Mr. Wall for his years of service at the University and that he will be missed.
</li>
<li>President Macpherson extended her gratitude to members for all of their hard work this year.
</li>
<li>The committee’s annual report will be distributed to members for review at a later date. It will then be sent to Cabinet for evaluation.
</li>
</ul>
<p>
The meeting was adjourned at 9:45 a.m.
</p>
<p>
DR/JW/mw
</p>
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<h1>JPBC Minutes: December 15, 2022</h1>
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<li>Martin Abraham
</li>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Austin Busch
</li>
<li>Frances Dearing
</li>
<li>Michael Doyle
</li>
<li>Thomas Hager
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Yin Liu
</li>
<li>Jose Maliekal
</li>
<li>Jason Morris
</li>
<li>Carl O’Connor
</li>
<li>Heather Raczkowski
</li>
<li>Janet Roy
</li>
<li>Elliot Weininger
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Eileen Daniel
</li>
<li>Damita Davis
</li>
<li>Mike Harrison
</li>
<li>Sara Kelly
</li>
<li>Rachael Killion
</li>
<li>President Macpherson
</li>
<li>Karen Riotto
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Don Bigelow
</li>
<li>Monica Brasted
</li>
<li>Laurie Boyd
</li>
<li>Larry Brien
</li>
<li>Nathan Bull
</li>
<li>Steve Cook
</li>
<li>Ryan Dipaola
</li>
<li>Deborah Ferris
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Kamal Mehruz
</li>
<li>Brad Menear
</li>
<li>Garrett Roe
</li>
<li>Rey Sia
</li>
<li>Jessica Smith
</li>
<li>Bonnie Swoger
</li>
<li>Sarah Unger
</li>
<li>Dana Weiss
</li>
<li>Rachel Winter
</li>
<li>Robert Wyant
</li>
<li>Jim Zollweg
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Thomas Hager
</li>
<li>Teagan Hughston
</li>
<li>Meghan Irving
</li>
<li>Kathy Peterson
</li>
<li>Mark Stacy
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Crystal Hallenbeck
</li>
<li>Cathy Houston-Wilson  
</li>
<li>Darson Rhodes: Co-Chair
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Announcements
</h4>
<p>
The following announcements were made:
</p>
<ul>
<li>There will be several members absent from this meeting due to the Vice President for Administration and Finance search.
</li>
</ul>
<h4>
Strategic Plan Assessment Update
</h4>
<p>
<em>(Presentation is available on Teams)</em>
</p>
<p>
Provost Abraham provided an update on the Strategic Plan Assessment. The committee has been meeting monthly. Members continue to review the Strategic Plan and identify metrics that we can use to evaluate our progress towards achieving the various goals. The challenge that members have found is not all the items have easily identified metrics. As the committee meets, they will continue to determine what metrics can be used for the areas that have not been easy to identify. The following question and answer occurred:
</p>
<ul>
<li>The question was raised regarding the next report and if it will include a statement of the goals even if all the metrics have not been identified. It was stated that this information can be found in the published booklet. The only change to the booklet will be updating College to University.  
</li>
</ul>
<h4>
BASC Budget Update
</h4>
<p>
(Presentation is available on Teams)
</p>
<p>
Ms. Weiss provided an update on the BASC budget. No questions or discussion points occurred at this time.
</p>
<h4>
DIFR Budget Update
</h4>
<p>
(Presentation is available on Teams)
</p>
<p>
Mr. Bigelow and Mr. O’Connor provided an update on the DIFR budget. The following questions and answers occurred:
</p>
<ul>
<li>The question was raised regarding if there are any alternatives since we won’t be able to do any bonding for a few years and we seem to have elevators breaking down every other week. It was stated that we have access to an emergency loan through SUNY. The interest rates are a little higher than a traditional bond and it is a 15-year replacement plan. If there is something we need immediately, that is funding we have access to.
</li>
<li>The question was raised if there are any plans for Mortimer. It was stated that it has been used for some Facilities needs, but there is not an occupancy demand to open Mortimer as a residential hall.
</li>
<li>The question was raised if Mortimer could be used for more single options for students. It was stated that there are discussions to determine if Benedict can be utilized in the same manner for singles as Dobson was this year.
</li>
</ul>
<h4>
Staffing Update
</h4>
<p>
(Presentation is available on Teams)
</p>
<p>
Mr. Wall presented an update on staffing. The following questions and answers and discussion:
</p>
<ul>
<li>The question was raised regarding what is the percentage of the annual separations that are retirements. It was stated that typically there are 30-40 retirements each year. If the annual separations are usually around 135-140. That is approximately 25% of the separations are retirements.
</li>
<li>The question was raised if the percentage of retirements are consistent across the divisions. It was stated that would have to be analyzed.
</li>
<li>The question was raised what the process is to assist retirement eligible employees with the decision to retire. It was stated that Human Resources will be sending out a notification to retirement eligible employees providing them with retirement information and instructions on how to log in to their retirement accounts to review their information. The plan is to send to notification out in January or February. In addition, there is a calculator they can use to assist with their retirement decisions. Human Resources cannot provide specific details but can provide the tools to help guide employees to determine their retirement decision.
</li>
<li>The question was raised regarding the high percentage of minority staff members separating from the University and what the reasons are behind that. It was stated that the reasons are unknown at this time, but Humans Resources will be consulted for the information.
</li>
</ul>
<h4>
Instructional Technology & Classroom Renovation Committee Update & Vote
</h4>
<p>
Members reviewed the change to the Charge to add a representative from Facilities, Planning and Construction. Members voted on the approval of the change. The following voting results are based on present voting members:
</p>
<ul>
<li>Approve – 13
</li>
</ul>
<h4>
Additional Items from the Committee
</h4>
<p>
The following items were discussed:
</p>
<ul>
<li>Cabinet reviewed the rollovers and determined there will be $500,000 for classroom upgrades. A call will be going out to the committee for ideas and Provost Abraham will review them.
</li>
<li>There will fund established for institutional priorities. It will approximately be $500,000. There will be a call for proposals going out.
</li>
</ul>
<p>
The meeting was adjourned at 10:02 a.m.
</p>
<p>
DR/JW/mw
</p>
</div>
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<h1>JPBC Minutes: November 3, 2022</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Frances Dearing
</li>
<li>Michael Doyle
</li>
<li>Thomas Hager
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Tegan Hughston
</li>
<li>Yin Liu
</li>
<li>Jason Morris
</li>
<li>Carl O’Connor
</li>
<li>Kathy Peterson
</li>
<li>Heather Raczkowski
</li>
<li>Janet Roy
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Damita Davis
</li>
<li>Crystal Hallenbeck
</li>
<li>Mike Harrison
</li>
<li>Cathy Houston-Wilson
</li>
<li>President Macpherson
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Karen Riotto
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Nathan Bull
</li>
<li>Steve Cook
</li>
<li>Deborah Ferris
</li>
<li>Johnna Frosini
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Rachael Killion
</li>
<li>Tammy Jo Manz
</li>
<li>Brad Menear
</li>
<li>Mary Jo Orzech
</li>
<li>Garrett Roe
</li>
<li>Bonnie Swoger
</li>
<li>Sarah Unger
</li>
<li>Susan Wielgosz
</li>
<li>Rachel Winter
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Martin Abraham
</li>
<li>Austin Busch
</li>
<li>Meghan Irving
</li>
<li>Jose Maliekal
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the October 13, 2022, meeting. Dr. Peterson motioned to approve the minutes; Ms. Aman seconded the motion. 12 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
The following announcements were made:
</p>
<ul>
<li>The Budget Townhall will be on November 17, 2022, at 12:45pm in the McCue Auditorium and will be streaming for Brockport Downtown.
</li>
<li>The Campus Climate survey has opened. Please complete the survey and encourage others to provide feedback as well.
</li>
</ul>
<h4>
Campus Based Fee Review Committee Update
</h4>
<p>
<em>(Presentation is available on Teams)</em>
</p>
<p>
<strong><br /></strong>Ms. Riotto presented an update on the Campus Based Fee Review Committee. The following question and answer occurred during the presentation:
</p>
<ul>
<li>The question was raised if the schedule has been adjusted so that the timing of approvals can occur in a timely fashion without a delay to SUNY. It was stated that the committee has been developing the spring calendar. The issue is that approvals have a tight time schedule. It becomes difficult when we receive late submissions to get them through the approval process and submitted to SUNY on time. Historically, the SUNY deadline for summer fees is April 1 and May 1 for fall fees.
</li>
</ul>
<h4>
5-Year Financial Model Update
</h4>
<p>
<em>(Presentation is available on Teams)</em>
</p>
<p>
<br />
Mr. Wall presented an update on the 5-year financial model. The following questions, answers and discussion points occurred during the presentation:<br />
<br />
</p>
<ul>
<li>The question was raised regarding what the status of tearing down Morgan is. It was stated that it is on the list of key projects for the next five years. We are waiting for approval, and it is going to cost between $1-$2 million. Early feedback from the construction fund is that getting out of space that is not usable is something they can prioritize. We are hoping in the next couple years we will get the approval. There are minimal utilities being used in that space right now.
</li>
<li>The question was raised regarding improving the retention rate by 5% over the next four years and if the 5% listed is a gradual increase. It was stated that it is improving from the current number and improving by 1-2% each year. It was added that Sara Kelly will be presenting an update on undergraduate retention and enrollment initiatives at the next JPBC meeting.
</li>
<li>The question was raised regarding what caused the shift of the last reported deficit for this year from $11.1 million to $13.5 million. It was stated that the difference is due to the investments in scholarships and marketing.
</li>
<li>The question was raised regarding what the plan is to prevent Athletics from being in a budget deficit each year. It was stated that we are looking at all the IFR accounts to ensure that they are balanced. The previous debt is almost all paid back from the loan that the College provided Athletics years ago. The structural deficit of the Athletics budget is being reviewed and addressed. It was added that SUNYAC is regularly reviewing how to manage the ongoing costs of athletic programming. During the pandemic, there were different competitions where we had east and west versions of SUNYAC. The athletic programming costs are an issue for campuses across the board. Some of the big expenses we have seen over the years is around transportation. There are ongoing conversations about athletics regarding roster size and the number of sports teams.
</li>
<li>The question was raised regarding how the projected 12% annual growth in graduate enrollment was calculated and what resources are needed to reach that target. It was stated that the growth projection is based a couple of different items. The first is that we are developing new graduate programs that are meeting market needs. As we add more programs, we assume that there will be growth in the number of students that will be coming to the College. Also, just as we indicated better retention growth for the undergraduates, we intend to do the same at the graduate level. Lastly, looking at areas where we can expand the graduate enrollment without causing accreditation issues.
</li>
<li>The question was raised regarding the SUNY initiative involving undergraduate tuition matching with flagship universities in eight states and if SUNY is considering a similar initiative for graduate tuition. It was stated SUNY is not focusing on tuition matches for graduate programs because it is easier to implement at the undergraduate level due to the commonality between the 32 four-year institutions. At the graduate level, the SUNY schools are very different, and a one-size fits all approach would not work. Therefore, the graduate tuition matching is a campus-by-campus decision.
</li>
<li>The question was raised regarding if the free application program has a similar reasoning to the tuition matching as it is only for undergraduate applications. It was stated it is same reasoning. Most SUNY students are undergraduate. If you are making a larger impact in the undergraduate group, you may be making a larger impact overall within the SUNY system.
</li>
<li>The question was raised regarding how the annual decline in demographics is factored into the model. It was stated that we recruited 580 transfer students this year and are projecting to recruit 600 transfer students next year. These numbers are down from the over 1000 students we used to recruit. The model does reflect that we have seen a decline in the number of transfer students. We have a large market share of MCC, GCC and FLCC and we can maintain the market share of the students. We are going to be doing some things differently with how we are having relationships with the community colleges and what kind of partnerships we are putting in place. In addition, the degree completion programs will assist with the maintaining the projected numbers.
</li>
<li>The question was raised regarding what the long-term goal would be for the College reserves. It was stated that if we maintain over $10 million in reserves, it would be a good safety net. The ideal calculation is $17 million but this was calculated when enrollment and spending levels were higher so the calculation should adjust accordingly. It was added that for a number of years we were operating below SUNY guidelines for our reserves, and we would receive a notice from SUNY every year that we were not meeting our targets. Short term we just want to maintain being in the positive, but long term we would ideally like to be close $17 million. There are real consequences for campuses that don’t maintain reserves. Not only is it problematic from a SUNY perspective, but it is also problematic for accreditation status as well.
</li>
<li>The question was raised regarding what the SUNY calculation for reserve levels is based on. It was stated that it is a percentage of the operating budget for the campus. SUNY gives the schools a range of where the reserves should be, and it is usually between 10-20%. If a school has over 25%, SUNY will say you might have more than you need and under 10% SUNY is concerned about the school.  
</li>
</ul>
<h4>
Additional Items from the Committee
</h4>
<p>
The following items were discussed:
</p>
<ul>
<li>There will be a budget presentation at College Senate on November 14 and at the Budget Townhall on November 17.
</li>
<li>The update on the College’s university designation status approval process. We received approval from SUNY this week and it has been submitted to the New York State Education department. As of this morning, the New York State Education department is working on the legal name change. The designation should be happening soon. Once it does, there will be conversations with Middle States, a campus-wide communication and an external press release. Appreciation was extended to everyone for their support during the process.
</li>
<li>There will be announcement coming out today from Academic Affairs regarding the status of the Delta College.
</li>
<li>Members were encouraged to wear their Brockport apparel tomorrow for Green and Gold Friday and to celebrate the changing of the institution from college to university status.
</li>
</ul>
<p>
The meeting was adjourned at 9:26 a.m.
</p>
<p>
DR/JW/mw
</p>
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<h1>JPBC Minutes: November 12, 2020</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees:
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Justine Briggs
</li>
<li>Frances Dearing
</li>
<li>Kandie Gay
</li>
<li>Daniel Goebel
</li>
<li>Tom Hernandez
</li>
<li>Katy Heyning
</li>
<li>Cathy Houston-Wilson
</li>
<li>Margaret Lane
</li>
<li>Jose Maliekal
</li>
<li>Dave Mihalyov
</li>
<li>Kathy Peterson
</li>
<li>Craig Ross
</li>
<li>Janet Roy
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Denise Copelton: Co-Chair
</li>
<li>Crystal Hallenbeck
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Elect Karen Riotto
</li>
<li>James Spiller
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Nathan Bull
</li>
<li>Steve Cook
</li>
<li>Bob Cushman
</li>
<li>Richard Dirmyer
</li>
<li>Deborah Ferris
</li>
<li>Mike Harrison
</li>
<li>Kevin Rice
</li>
<li>Dana Weiss
</li>
</ul>
<h4>
REGRETS:
</h4>
<h5>
Voting members
</h5>
<ul>
<li>Mike Andriatch
</li>
<li>Hannah Arp
</li>
<li>Kalista Cherry
</li>
<li>James Cordeiro
</li>
<li>
<span style="font-family: inherit; font-size: 0.8rem; color: var(--cms-region--primary-black);">Sharon Jaramillo</span>
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>President Macpherson
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h5>
Approval of the Minutes
</h5>
<p>
Dr. Copelton asked the committee to review the minutes from the October 22, 2020 meeting. Dr. Weininger motioned the minutes to be approved, Ms. Dearing seconded the motion and 10 voting members were in favor. Therefore, the minutes were approved.
</p>
<p>
Dr. Copelton asked the committee to review the minutes from the October 29, 2020 meeting. Dr. Peterson motioned the minutes to be approved, Ms. Roy seconded the motion and 11 voting members were in favor. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
Dr. Copelton made the following announcements:
</p>
<ul>
<li>The committee has two new student representatives. They are Sharon Jaramillo, Undergraduate Student Representative and Hannah Arp, Graduate Student Representative.
</li>
<li>Several members have volunteered to assist at the pool testing this morning and will be going in and out of the meeting. In addition, members that are volunteering today, have volunteered in the past or will be volunteering in the future were thanked for their assistance in the effort to pool test the campus.
</li>
<li>There are two Town Halls coming up. The first one is tomorrow from 9:00-10:00am and it is a Budget Town Hall. The second one is on Monday from 12:00-1:00pm and it is the COVID Update Town Hall. Both Town Halls will be held via Teams.
</li>
<li>Yesterday was Veteran’s Day. Thank you to all of the Veterans for their service. Also, thank you to all of the individuals that participated in the Veteran’s Day ceremonies. In addition, it was acknowledged how beautiful the campus looks with the flags around the walk ways and how welcoming it looks for the Veterans.
</li>
</ul>
<h4>
5-Year Financial Model Update
</h4>
<h5>
<em>(Note: The PowerPoint presentation is available on Blackboard and Teams)</em>
</h5>
<ul>
<li>Mr. Wall provided an update on the 5-Year Financial Model. The following questions, answers and discussion points occurred during the presentation:
</li>
<li>The question was raised regarding if there has been any updates on the possibility of an early retirement incentive. It was stated that earlier this summer, we submitted a proposal but all proposals for early retirement incentives have been put on hold by the State. The College currently has 300 retirement eligible individuals. There hasn’t been any further guidance from SUNY or the State on the ability to offer an early retirement incentive.
</li>
<li>The question was raised if there is any way to model how the incentive would impact the budget and have this provide incentive to SUNY and the State. It was stated that the College has done the model but the State has not provided approval to SUNY for an early retirement incentive for state employees. The key is that you can’t replace these positions. We are aware that the average pay back occurs within six months of the incentive. Mr. Wall will send follow-ups next week to SUNY to see if they have received any guidance from the State.<br />
Clarification was requested regarding being able to replace some of the positions if an early retirement incentive is offered. It was stated that there are some exceptions if a position is considered critical, an institution can be granted permission to hire someone at a lower salary or an entry level position. The goal is to net the salary of the positions that take the incentive.
</li>
<li>The question was raised regarding that there are approximately 300 individuals eligible for retirement, in a given year without an incentive, how many individuals retire. It was stated that Tammy Gouger would be consulted for that number and it would be brought back to the group at a later meeting.
</li>
<li>The question was raised if fringe benefits are paid out of the College’s budget. It was stated that a majority of the fringe benefits are state funded and do not come directly out of the College’s budget. The lines that are IFR and DIFR, the College does pay the fringe benefits on those positions.
</li>
<li>Clarification was requested regarding the need to reduce the College’s spending by $12.8 million and will we need to reduce it another $12.8 million next year. It was stated that it is reducing our state operating budget by $12.8 million in one year. Reducing the budget now would provide the College an increase in cash flow of $60 million over five years.
</li>
<li>The question was raised if the enrollment numbers from this year include a reduction between fall and spring or it is assumed to remain flat. It was stated that the enrollment numbers are based on the fall projections.
</li>
<li>The question was raised if we anticipate a drop in enrollment for the spring semester. It was stated that we will have a better idea on the numbers after registration for the spring semester is complete.
</li>
<li>The question was raised if a break down has been completed of the salary costs in Academic Affairs between administration and faculty. The concern is that the number of Schools were reduced in the restructuring to save money but additional administrative positions of Assistant Deans were created in two schools after that. It was discussed that this review can occur but in order to dissect the data in the system, points in time to review would have to be determined. It was determined that there would be three different points in time for this analysis. The first one would be prior to the restructuring, the year after the restructuring and last year. It was stated that this review will be conducted and the information will be brought back to the committee at a later date.
</li>
<li>The question was raised regarding how our financial situation compares to other comprehensives. It was stated that the College’s financial situation is better than most of our comprehensives. The College had good reserves coming out of 2019-20. Right now we see the reserves for 2020-21 at $11.3 million, but if all goes well with the projects, it could be at $15 or $16 million. It was also stated that the reserves will not sustain the College and we need to make decisions as a campus on how to move forward.
</li>
<li>The question was raised regarding the hiring freeze and if the reduced head count is reflected in the budget projections. It was stated that there is currently $1.2 million in salary savings forecasted and there is currently $1.5 million in savings in the Open Management Productivity Project for a total of $2.7 million. Cabinet meets weekly to review the open positions. With the hiring freeze, it will grow overtime as the headcount is reduced.
</li>
</ul>
<h4>
Discussion of Goal Group Updates
</h4>
<p>
Members reviewed the memo regarding the Goal Group Updates and the possible Budget Prioritization Requests that could be forthcoming in the future. The following question, answer and discussion points occurred:
</p>
<ul>
<li>The question was raised regarding the need of the campus videographer and if it needed to be added to the memo. It was stated that the position will not go into the memo. The position is temporary and it understood that it is a needed position. Unfortunately, with the hiring freeze there isn’t an available position for the videographer. Grant funds, Foundation funds and temporary funds are being explored in order to maintain this position but have not been successful to date.
</li>
<li>There were no requested edits discussed for the memo, therefore Dr. Copelton requested the motion for approval of the memo. Dr. Peterson motioned the approval of the memo, Ms. Dearing seconded the motion. The following were the voting results of the present voting members:
<ul>
<li>
<strong>Approve - 14</strong>
</li>
<li>
<strong>Not Approve - 0</strong>
</li>
<li>
<strong>Abstain - 0</strong>
</li>
</ul>
</li>
</ul>
<h4>
BASC Budget Updates
</h4>
<h5>
<em>(Note: The PowerPoint presentation is available on Blackboard and Teams)</em>
</h5>
<ul>
<li>Ms. Weiss provided an update on the BASC budget. The following questions, answers and discussion points occurred during the presentation:
</li>
<li>Appreciation was extended to the BASC team for all of their hard work to serve the students in the adjusted environment this semester and all of the students that were involved in quarantine last semester and this semester.<br />
The question was raised if BASC was eligible for the Paycheck Protection Program (PPP) under the CARES Act. It was stated that BASC was determined to not be eligible due to lack of clarity on the affiliation with the campus, their fiscal strength of reserves and that they did not maintain their payroll as they did not have the need to have all employees on payroll at that time. Therefore, they would not be eligible for the loan forgiveness.
</li>
<li>The question was raised if there have been any sustainability initiatives associated with the takeout to minimize the waste. It was stated that several years ago, BASC began sending their biodegradable scrapes to a farm where it is turned into energy for the dairy farm. In addition they are using paper instead of Styrofoam and limit the amount non-biodegradable items they use.
</li>
<li>Clarification was requested regarding the contribution in the reduction in the number of meal plans purchased. It was stated that about 90% of the meal plans are purchased from residential students. The reduction is on track with the reduced residential hall occupancy, the decrease in the number of students on campus that require mandatory meal plans and limiting the ability of non-residential students purchasing optional meal plans.
</li>
<li>Clarification was requested if the attrition of 20% was for the spring semester. It was stated that the 20% attrition is for the spring semester and BASC is hopeful that is a conservative number with the COVID pandemic. Historically they have forecasted 8-9% for students not returning, graduating or moving off campus.
</li>
<li>Clarification was requested regarding if there will be an increase in the meal plan for the spring semester and if it would be delayed if there was a shortened semester like the fall was. It was stated that the plan is for the increase to go in effect in the spring semester and if there is a shortened semester, BASC will work with the campus. In addition, it was stated that the increase is not a significant amount over the course of the semester and it will assist in the increased costs of food, PPE, cleaning supplies and minimum wage amount.
</li>
</ul>
<h4>
Other Items from the Committee
</h4>
<p>
None at this time.
</p>
<p>
 
</p>
<p>
The meeting was adjourned at 10:10 a.m.
</p>
<p>
DC/JW/mw
</p>
</div>
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<h1>JPBC Minutes: April 20, 2023</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Martin Abraham
</li>
<li>Lorraine Acker
</li>
<li>Sondra Aman
</li>
<li>Austin Busch
</li>
<li>Frances Dearing
</li>
<li>Michael Doyle
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Teagan Hughston
</li>
<li>Meghan Irving
</li>
<li>Sara Kelly
</li>
<li>Jose Maliekal
</li>
<li>Jason Morris
</li>
<li>Carl O’Connor
</li>
<li>Kathy Peterson
</li>
<li>Janet Roy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Julie Caswell
</li>
<li>Steve Cook
</li>
<li>Eileen Daniel
</li>
<li>Mike Harrison
</li>
<li>Rachael Killion
</li>
<li>President Macpherson
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Don Bigelow
</li>
<li>Jennifer Blood
</li>
<li>Nathan Bull
</li>
<li>John Carlson
</li>
<li>Kara Corlett
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Mehruz Kamal
</li>
<li>Dana Laird
</li>
<li>Samantha Maniscola
</li>
<li>Pamela O’Keefe
</li>
<li>James Onley
</li>
<li>Karen Podsiadly
</li>
<li>Amber Rice
</li>
<li>John Sapienza
</li>
<li>Brad Schreiber
</li>
<li>Rey Sia
</li>
<li>Bonnie Swoger
</li>
<li>Sarah Unger
</li>
<li>Aaron Wilkinson
</li>
<li>Grace Wright
</li>
<li>Robert Wyant
</li>
<li>Kathy Zunner
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Mike Andriatch
</li>
<li>Thomas Hager
</li>
<li>Yin Liu
</li>
<li>Heather Raczkowski
</li>
<li>Mark Stacy
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Crystal Hallenbeck
</li>
<li>Cathy Houston-Wilson
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the March 23, 2023, meeting.<br />
Mr. O’Connor motioned to approve the minutes; Ms. Aman seconded the motion. 12 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
Dr. Rhodes made the following announcements:
</p>
<ul>
<li>Members were encouraged to attend events to celebrate our students as we come to the close of the academic year.
</li>
</ul>
<h4>
 BSG, BASC and DIFR Budget Presentations
</h4>
<h5>
BSG Budget Presentation – presented by Meaghan Irving, BSG Treasurer
</h5>
<p>
(Note: Presentation is available on Teams)
</p>
<p>
Ms. Irving presented the BSG budget. No questions or discussion points occurred at this time.
</p>
<h5>
BASC Budget Presentation – presented by Jim Wall, Vice President for Administration and Finance
</h5>
<p>
(Note: Presentation is available on Teams)
</p>
<p>
Mr. Wall presented the BASC budget. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding where the funding from the food services outside of the meal plans is located in the budget. It was stated that the revenues from catering, Grab and Go, and all the various food services around campus are included in the revenue number. The bulk of it is the meal plans, but the balance is all the other areas.
</li>
<li>The concern was raised regarding the lack of food service in the later part of the day and into the evening. There are a number of faculty that teach in the evening and a fair number of students on campus and there is no place for them to get food. With a healthy reserve balance and positive budget, perhaps in the later part of the day into the evening BASC could provide services to faculty and staff that are here during these hours. It was stated that one of the concerns when you look at food services, the Grab and Go type areas like the Union and Raj Madan typically if you add it up across campus, lose about a million dollars a year. The meal plans are the key to offset the difference. The BASC team will be asked regarding the level of service agreements and services for the evening.
</li>
<li>The question was raised regarding the goal of BASC to return to the million dollars in support to the University from the current amount of $700,000 and which dollar amount the 5-Year Financial Model is based on. It was stated that the 5-Year Financial Model is based on the $700,000. If the meal plans reach over the 2,000 range, BASC should be able to increase the amount of support to the University.
</li>
<li>The question was raised regarding the service fees that are charged to departments for the catering services and if the budget model includes determining if the fee can be reduced. The fee has increased over the years and was not charged before the pandemic. Catering is used for recruitment events and there is a 20% service fee on every event. If the fee was reduced, it would help departments better afford the food that they are trying to provide to students at events. The BASC team will be consulted regarding this request.
</li>
<li>The question was raised regarding what SUNY Cortland may be doing differently as their meal price is about $500 less than Brockport and this is a fair amount of money when students are comparing prices. It was stated that this would need to be investigated.
</li>
<li>The question was raised if historically the Grab and Go areas have lost a million dollars annually. It was stated that it has been that way for at least the past five years.
</li>
<li>The question was raised if there is a particular reason as to why the Grab and Go areas are not successful and what can be done to change that. It was stated that the BASC team would be consulted about this.
</li>
<li>It was stated that the areas outside of the residential dining hall are important for students for in between classes and there is a lot of community building that occurs. This is not something that can be correlated to a monetary value but should be considered and looked at wholistically.
</li>
<li>The concern was stated regarding the concession stands over in the SERC and Ice Arena. There are very limited concessions. There is a philosophy that if you do not sell $200 per hour for an event, that costs have to covered. The short sight is that the first few hours may not sell $200 per hour, but there will be several hours where it is over $1,000 an hour and lines are out the door. The first couple hours of an event may not sell a lot because it is breakfast items and coffee, but later in the day people are utilizing the concession stand. It has been challenging to get staffed concessions. It has only been used a half a dozen times. It is understood that staffing is an issue, but there are events that have high attendance, and we are not servicing the event like we should. We have individuals coming from all over for these events that could be potential students and they see closed concessions and the vending machines empty out quickly. It was stated that these concerns will be brought back to the BASC team.
</li>
<li>The request was made to get a detailed financial analysis around the retail operations to examine how it may be impacting the service to students. In the past, BASC has had extended hours and was able to offset with the meal plan funding. It was stated that this request will be sent to the BASC team.
</li>
</ul>
<h5>
DIFR Budget Presentation – Don Bigelow, Director of Residential Life and Carl O’Connor, Associate Director for Residential Operations and Finance
</h5>
<p>
(Note: Presentation is available on Teams)
</p>
<p>
Mr. Bigelow and Mr. O’Connor presented the DIFR budget. The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding how SUNY Cortland may be funding IFR and scholarships differently since they are about $500 less for meal plans and $800 for room rent. It was stated that this will be investigated.
</li>
<li>The question was raised regarding obtaining room expense comparisons between Brockport, University at Buffalo and SUNY Albany as these are two institutions that we lose students to. It was stated that once the data is gathered it will be shared with committee members.
</li>
<li>The question was raised regarding the decline in the residential melt rate compared to last year, but the retention rate did not improve and what is the reason. It was stated that there is a mid-year release process that students can apply to break their residential contract for various reasons, mostly institutional based like study aboard, internships, etc. Students used to be able to break their lease mid-year if they lived within 30 miles of the campus. This option has been removed. In addition, students are starting to feel better about living on campus. It was also stated that the retention numbers have improved, and this may be due to the increased incoming GPA and scholarship awards.
</li>
<li>The question was raised regarding the increase in single room interest and if campus occupancy will be able to sustain these requests. It was stated that annually Residential Life reviews how many students are interested in singles and how many can be offered is constantly changing. As many requests are accommodated that can be. The order of priority is determined by ADA or SAS accommodations and then it is based on the number of credits a student has.
</li>
</ul>
<h4>
Vote to Endorse Investment Fund Proposal Recommendations
</h4>
<p>
(Note: Report is available in Teams)
</p>
<p>
The following questions, answers and discussion points occurred during the review of the recommendations:
</p>
<ul>
<li>The statement was made that there is a separate fund of money for academic investments. Requests for this fund are reviewed by deans. There was a request received for wheelchairs and it was approved. It is estimated to cover three to four wheelchairs. This request appears to be a duplicate of one of the investment fund proposals. It was stated that the proposer did note the additional funds in the proposal. The academic investment funding was only going to cover two wheelchairs and the request for both funding sources were for four wheelchairs each, for a total of eight wheelchairs.
</li>
<li>Clarification was requested regarding the proposals that had a majority of the vote but received zero funding. It was stated that the vote was for the funding amount.
</li>
<li>The statement was made regarding the subcommittee’s concern about the appropriateness of using investment funds to fulfill essential academic needs and that the funds should be resourced from Academic Affairs or other funding determined by Cabinet. It was stated that the need for the Cybersecurity Lab was accelerated, and it is the belief that investment funds are to be used in these situations to invest in our programs, to bring students to the University and promote the University as a place that is responding to the needs of the region, state and the country.
</li>
<li>Dr. Peterson motioned to endorse the report as written; Ms. Dearing seconded the motion. The following are the voting results from the present voting members:
</li>
</ul>
<table style="border-collapse: collapse; width: 97.3466%;" border="1">
<tbody>
<tr>
<th style="width: 32.7366%;">
Endorse
</th>
<th style="width: 32.7366%;">
Not Endorse
</th>
<th style="width: 32.738%;">
Abstain
</th>
</tr>
<tr>
<td style="width: 32.7366%;">
14
</td>
<td style="width: 32.7366%;">
0
</td>
<td style="width: 32.738%;">
0
</td>
</tr>
</tbody>
</table>
<h4>
Additional Items from the Committee
</h4>
<p>
The following items were discussed:
</p>
<ul>
<li>Members were encouraged to wear their Brockport apparel tomorrow for Green and Gold Friday.
</li>
</ul>
<p>
The meeting was adjourned at 10:05 a.m.
</p>
<p>
DR/JW/mw
</p>
</div>
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<h1>JPBC Minutes: October 29, 2020</h1>
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<h3>
Thursday, October 29, 2020<br />
8:30 – 10:30 a.m.<br />
Virtual Meeting via Teams
</h3>
<h3>
Attendees:
</h3>
<p>
<strong>Voting Members:</strong> Sondra Aman, Mike Andriatch, Justine Briggs, James Cordeiro, Frances Dearing, Kandie Gay, Daniel Goebel, Tom Hernandez, Katy Heyning, Cathy Houston-Wilson, Margaret Lane, Jose Maliekal, Dave Mihalyov, Kathy Peterson, Craig Ross, Janet Roy, Mark Stacy, Elliot Weininger, Katy Wilson
</p>
<p>
<strong>Non-Voting Members:</strong> Denise Copelton: Co-Chair, Crystal Hallenbeck, President Macpherson, Darson Rhodes: Co-Chair Elect, Karen Riotto, James Spiller, Jim Wall: Co-Chair, Melissa Wight
</p>
<p>
<strong>Guests:</strong> Nathan Bull, Steve Cook, Bob Cushman, Richard Dirmyer, Jennifer Green. Mike Harrison. Kevin Rice
</p>
<h3>
Regrets:
</h3>
<p>
<strong>Voting Members:</strong> Kalista Cherry, Meaghan Irving
</p>
<p>
 
</p>
<p>
The meeting was called to order at 8:32 a.m.<br />
<strong>Review Meeting Minutes from October 22, 2020</strong>
</p>
<p>
The minutes from the October 22, 2020 meeting are not yet available. They will be shared for approval at the November 12, 2020 meeting.
</p>
<p>
<strong>Announcements</strong><br />
Dr. Copelton announced the outcome of the special nomination process for Co-Chair Elect and the appointment of Dr. Rhodes to the role of Co-Chair Elect for this academic year. Dr. Rhodes will then serve as the Co-Chair for a three year term. This announcement will be in Daily Eagle tomorrow.
</p>
<h4>
Goal Group Presentations and Budget Prioritization Requests
</h4>
<p>
 
</p>
<p>
<strong>Goal Group 3: To be a Sustainable Institution for the 21st Century – Jim Wall, Vice President for Administration and Finance</strong><br />
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Mr. Wall provided a presentation for Goal Group 3. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the Middle States visit and if there is an option to do a remote visit to reduce the College’s hosting costs. It was stated that it is a possibility. It is difficult to ascertain certain items for the review without being able to see the facilities and speak face-to-face with students. With the financial situation, Ms. Dearing agreed to request the election of a remote visit if possible.
</li>
<li>Clarification was requested regarding the zero-based budget model and if it was a SUNY mandate or a campus election to switch to this model. It was stated that the campus elected to move to the zero-based budget model. The zero-based model status review presentations should be available in Blackboard.<br />
Clarification was requested if the Blue Print and Drawing Management System is being put forward as a budget prioritization request. It was stated that there is still research being conducted and it will be brought forward for endorsement at a later JPBC meeting.
</li>
<li>Clarification was requested if the COVID related costs would be put forward to the committee as a budget prioritization request. It was stated that the College is keeping a running total of the COVID related costs, but these are necessary costs and cannot be opted in or out of. It was requested that the total amount of the COVID related costs be presented at a later meeting.
</li>
<li>Clarification was requested if the travel costs for the Middle States site visit were being put forward as a budget prioritization request. It was stated that the visit is occurring in spring 2022 and it is not a budget prioritization request right now. It was simply put in the presentation for information purposes that the cost will be coming in the future.
</li>
</ul>
<p>
<strong>Goal Group 1: To be a Great College at which to Learn – Katy Heyning, Provost and Vice President for Academic Affairs and Katy Wilson, Vice President for Enrollment Management and Student Affairs</strong><br />
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Provost Heyning and Dr. Wilson provided a presentation for Goal Group 1. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the statement in the presentation to consolidate the language and if it pertained to the Academic Program Array and Academic Master Plan. It was stated that those were the terms that needed to be consolidated. When Provost Heyning started at the College, it was referred to the Academic Program Array and now it is the Academic Master Plan. Moving forward it will be referred to as the Academic Master Plan to help reduce confusion.
</li>
<li>The question was raised regarding the College Senate Academic Master Planning work group and how it will work in conjunction with the two task forces that have been created from the Academic Master Planning (AMP) Committee to develop an Academic Master Plan. It was stated that there is no longer a separate College Senate work group as both task forces have representation from College Senate. In addition, Provost Heyning will share a document with the committee outlining the AMP Committee’s charge, the role of the two task forces and their members. This information will be shared in the Daily Eagle again. It was also stated that the task force groups just began meeting and have not fully developed their charges and procedures. That will be shared at a later date. In addition, the Academic Innovation Task Group has developed proposals for creating new programs or expanding programs. Once the AMP Committee approves the proposals, an open call will be sent out to the campus to submit proposals for creating or expanding programs.
</li>
<li>The suggestion was made to include in the proposals from the Academic Innovation Task Force an encouragement to develop interdisciplinary programs. It was stated that the task force has been broken down into two groups and one group is working on ways to capitalize our resources to bring them together to either develop new offerings or expanding areas. This will help us to maximize our ability to have offerings in the areas of new job growth. In addition, this will increase our potential to increase enrollment and the College’s revenue.
</li>
</ul>
<p>
<strong>Other Items from the Committee:</strong>
</p>
<ul>
<li>Appreciation was extended to the Goal Group Leaders, Ms. Dearing and Jennifer Green for all of their hard work in developing the Goal Group presentations in such a coherent and succinct way.
</li>
<li>Members were asked to encourage individuals in their departments to attend the Strategic Plan Town Hall on November 5, 2020 at 11:00am. All of these presentations will be shared at the Town Hall and it is important for the campus community to see all of the work that is being done.
</li>
</ul>
<p>
 
</p>
<p>
The meeting was adjourned at 9:40 a.m
</p>
<p>
DC/JW/mw
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<h1>JPBC Minutes: October 22, 2020</h1>
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<h3>
Thursday, October 22, 2020<br />
8:30 – 10:30 a.m.<br />
Virtual Meeting via Teams
</h3>
<h3>
Attendees:
</h3>
<p>
<strong>Voting Members:</strong> Sondra Aman, Mike Andriatch, Justine Briggs, Kalista Cherry, James Cordeiro, Frances Dearing, Kandie Gay, Daniel Goebel, Tom Hernandez, Katy Heyning, Cathy Houston-Wilson, Margaret Lane, Jose Maliekal, Dave Mihalyov, Summer Reiner, Craig Ross, Janet Roy, Mark Stacy, Elliot Weininger, Katy Wilson
</p>
<p>
<strong>Non-Voting Members:</strong> Denise Copelton: Co-Chair, Crystal Hallenbeck, President Macpherson, Karen Riotto, James Spiller, Jim Wall: Co-Chair, Melissa Wight
</p>
<p>
<strong>Guests:</strong> Lorraine Acker, Nathan Bull, Steve Cook, Bob Cushman, Richard Dirmyer, Jennifer Green. Mike Harrison. Darson Rhodes, Kevin Rice
</p>
<h3>
Regrets:
</h3>
<p>
<strong>Voting Members:</strong> Meaghan Irving, Kathy Peterson
</p>
<p>
 
</p>
<p>
The meeting was called to order at 8:31 a.m.<br />
<strong>Review Meeting Minutes from October 01, 2020</strong>
</p>
<p>
Dr. Copelton asked the committee to review the minutes from the October 1, 2020 meeting. Ms. Aman motioned the minutes to be approved, Dr. Weininger seconded the motion and 10 voting members were in favor. Therefore, the minutes were approved.
</p>
<p>
 
</p>
<h4>
Goal Group Presentations and Budget Prioritization Requests
</h4>
<p>
 
</p>
<p>
<strong>Goal Group 2: To be a College engaged with its Community – Mike Andriatch, Vice President for Advancement</strong><br />
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Mr. Andriatch provided a presentation for Goal Group 2. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the Daily Eagle and if it is emailed to students. It was stated that the Daily Eagle is not automatically sent to students. Students can sign up to receive it, but very few do. This fall a Cabinet Intern is researching better ways to communicate with students. Much of the information in the Daily Eagle is not relevant to students, but something similar may be developed to be sent to students. It may not go out every day, maybe twice a week.
</li>
<li>The statement was made that the College has done a phenomenal job continuing with outreach to the local and regional community despite COVID-19. It was recognized that it was a collective effort across the College.
</li>
<li>The question was raised regarding the impact of COVID-19 on giving to the College. It was stated that it is down slightly. The year before giving was around 3.1 million dollars. This year it is just under three million dollars. COVID-19 really impacted the spring giving. There was a scheduled Day of Giving that we moved three times and finally postponed it to October 28. There was an increase in giving to the Emergency Fund as that is where the focus was in the spring. We raised approximately $71,000 for the fund. We received a match of $53,000 from SUNY and the Impact Foundation. These funds continue to assist students. For example, we were able to award $5,000 grants to the students that were impacted by the fire at the Viking Apartments last week. There are two six figure gifts that we are working on right now. There was a pause in the major gifts because the individuals who would normally provide those, were uncertain with the market. It appears things are beginning to turn around.
</li>
</ul>
<p>
<strong>Goal Group 4: To be a Great College at which to Work – Dave Mihalyov, Vice President for University Relations</strong><br />
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
Mr. Mihalyov provided a presentation for Goal Group 4. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the timeline of the Campus Climate survey and whether outside experts will be contracted to design and implement the survey, as this is the way it was done last time. It was stated that part of the committee’s charge is to determine whether external sources will be contracted or if the survey will be implemented in house. There is a staff member from Institutional Research that serves on the committee as well. It was also stated that the College was able to retain the questions that were used for the last survey, so we could use that survey again. Mr. Mihalyov is meeting with Insight into Diversity that is a publication. They have a tool where they can conduct a campus climate survey and he will be learning more about their tool. In addition, there are resource implications with using external resources and the committee will be reviewing that as well. The committee’s goal is to determine how the survey will be implemented by the end of the fall semester and possibly have the survey conducted in the spring. The committee is discussing whether COVID could impact individual’s answers and the data, so it may be better to wait to conduct the survey in the fall.
</li>
<li>The question was raised regarding the former President’s Committee on Diversity and Inclusion (PSDI) and what the current structure is for committees that focus on EDI. It was stated College Senate is following the resolution to create an EDI committee. This year is Ad Hoc and they are developing their charge, but we are still moving forward with our EDI work. We have created a Campus Climate Committee to assist with moving forward with the work. In addition, we are creating an EDI Strategic Planning Committee to work on the creation of the EDI Strategic Plan that will commence in the spring. There are also the Professional Development Committee, Committee of Accessibility, the PRODIG Committee and the Diversity Conference Committee that are continuing on with their work in EDI.
</li>
<li>The question was raised regarding the development of a new Strategic Plan for the College and how the other strategic plans that are being developed, for example the EDI Strategic Plan, will overlap with the new plan. It was stated that the EDI plan was a plan required by SUNY and it was a five year plan. That plan ends at the end of this academic year. Requests have been sent to SUNY regarding extending the plan, but the College has not received any clarity yet. The College is trying to be proactive in developing a new EDI Strategic Plan, knowing that the other EDI plan is coming to an end. We want to begin<br />
this work in the spring so that we can commence it, but we also want our new Chief Diversity Officer to be able to add their vision and plan to the EDI Strategic Plan. If the current EDI plan ends before the EDI Strategic Plan can be implemented, we will extend the current EDI plan until we can begin with the EDI Strategic Plan. The Building a Better Brockport is the overarching plan and all strategic plans should feed into this plan. Next year we will begin looking at what the new strategic plan should look like as it will be the final year of the current strategic plan. There is opportunity to start fresh or continue to use the goals we currently have. The development of the new strategic plan will look different then it was last time as JPBC did not exist then. A task force will need to be created from JPBC to move forward with the planning.
</li>
<li>Clarification was requested regarding the Bravo Awards and how an individual is chosen for the award. It was stated that it was just launched and there are already 33 nominations. Every submission will turn into a Bravo Award. The administrative assistant in the Office of College Communications inputs the information into the developed template and works with the Print Shop to have the award printed. In addition, the supervisor of the individual that was nominated is also informed of the nomination.
</li>
</ul>
<p>
<strong>Other Items from the Committee:</strong>
</p>
<ul>
<li>None at this time.
</li>
</ul>
<p>
 
</p>
<p>
The meeting was adjourned at 9:43 a.m
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DC/JW/mw
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<h1>JPBC Minutes: March 4, 2021</h1>
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<h3>
Thursday, March 04, 2021<br />
8:30 – 10:30 a.m.<br />
Virtual Meeting via Teams
</h3>
<h3>
Attendees:
</h3>
<p>
<strong>Voting Members:</strong> Sondra Aman, Mike Andriatch, Hannah Arp, Justine Briggs, James Cordeiro, Frances Dearing, Kandie Gay, Daniel Goebel, Tom Hernandez, Cathy Houston-Wilson, Sharon Jaramillo, Margaret Lane, Jose Maliekal, Dave Mihalyov, Kathy Peterson, Craig Ross, Janet Roy, Mark Stacy, Elliot Weininger, Katy Wilson
</p>
<p>
<strong>Non-Voting Members:</strong> Denise Copelton: Co-Chair, Crystal Hallenbeck, Darson Rhodes: Co-Chair Elect, Karen Riotto, James Spiller, Jim Wall: Co-Chair, Melissa Wight
</p>
<p>
<strong>Guests:</strong> Lorraine Acker, Monica Brasted, Brianna Bush, Steve Cook, Mary Covell, Bob Cushman, Eileen Daniel, Richard Dirmyer, Dani Drews, Peter Dowe, Johnna Frosini, Kerry Gotham, Amy Guptill, Scott Haines, Mike Harrison, Erick Hart, Dylan Hill, Sara Kelly, Rachael Killion, Richard Klancer, Renata Labonte, Stephanie Learn, Jane LoMaglio, Susan Lowey, Teresa Major, Tina Murty, Kevin Rice, Lisa Robusto-Mack, Megan Sarkis, Rey Sia, Rongkun Shen, Cheryl Van Lare
</p>
<h3>
Regrets:
</h3>
<p>
<strong>Voting Members:</strong> Kalista Cherry, Katy Heyning
</p>
<p>
<strong>Non-Voting Members:</strong> President Macpherson, Karen Riotto
</p>
<p>
 
</p>
<p>
The meeting was called to order at 8:31 a.m.
</p>
<p>
<br />
<strong>Approval of the Minutes</strong>
</p>
<p>
Dr. Copelton asked the committee to review the minutes from the January 28, 2021 meeting. Dr. Peterson motioned the minutes to be approved, Dr. Houston-Wilson seconded the motion and 12 voting members were in favor. Therefore, the minutes were approved.
</p>
<h4>
<strong>Announcements</strong>
</h4>
<p>
Mr. Wall announced that Cabinet has approved the Mandatory Laptop Program that was endorsed by the JPBC Task Force and JPBC.
</p>
<h4>
College Technology Fee Budget Presentation– presented by Bob Cushman, Chief Information Officer
</h4>
<p>
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding where the enrollment number comes from that is used for calculation purposes for the presentation. It was stated that the number is provided from the Budgeting Office. It was also stated that the official numbers used were 5472 for the fall and 5064 for the spring.
</li>
<li>The question was raised if the enrollment numbers were to drop a couple hundred, would the budget have flexibility to handle the decrease. It was stated that it would depend on how many hundred the enrollment numbers dropped. The budget would need to be re-examined to see what could be done. BITS is cautiously optimistic that the LMS migration will result in savings. The Mandatory Laptop Program could also be an area of savings as BITS funds the labs. Some labs could be closed and therefore saving money on equipment, maintenance and student temp service to monitor the labs. The closed labs would be the general purpose labs. In addition, BITS is always looking at ways to save money when contracting with vendors and even with SUNY partners when possible.
</li>
<li>The question was raised if the increase in the Technology Fee for the fully online students has assisted in the services for the fully online programs. It was stated that it is believed that it has helped. It has given BITS motivation to look at how to provide those services better. BITS is very hopeful with the LMS migration that the new platform will be more available just with the way it is implemented. The new system’s architecture allows for more availability. In addition, we have online proctoring available for all students and instructors. We have made investments in availability support and application support.
</li>
<li>The question was raised regarding the savings that the Mandatory Laptop Program will generate for BITS by reducing the need to replace hardware in the computer labs and how the savings will be reallocated. It was stated that not all labs would be closed. Some areas would be converted into areas where students can access the network and a printer. In addition, some labs would need to stay open due to the expensive software that some programs require, but the savings from reducing the labs would be allocated to cover other Technology Fee expenses.
</li>
<li>The question was raised regarding the status of SUNY negotiations regarding the LMS system. Contract negotiations are ongoing.
</li>
</ul>
<h4>
Student Health Services Fee Budget Presentation– presented by Cheryl Van Lare, Director of Hazen Center for Integrated Care
</h4>
<p>
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
The following question and answer occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding if the enrollment number used in the presentation was the same as the one used in the previous presentation. It was stated it was the same as it is the number that was provided by the Budgeting Office.
</li>
</ul>
<h4>
Intercollegiate Athletics Fee Budget Presentation – presented by Erick Hart, Director of Athletics
</h4>
<p>
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding the rollover into next year and the deficit coming out of next year. This suggests that Athletics has $478,000 in expenses that there is no revenue for. It was stated that with no fall or winter competitions, Athletics will spend around $200,000 in OTPS. Where in past years it was around $1.2-1.4 million in OTPS.
</li>
<li>The question was raised regarding listing the number of sports on the Additional Supporting Materials slide that each school is managing so that there is a better context for the fee comparison with other schools. It was agreed upon to add this information and provide the updated information for the committee.
</li>
<li>The question was raised regarding how much funding for the renovations comes out of the Athletics budget or if the renovations are covered by New York State capital funds. It was stated that the renovations listed are covered by the New York State capital funds.
</li>
</ul>
<h4>
Campus Recreation Fee Budget Presentation– presented by Scott Haines, Director of Campus Recreation
</h4>
<p>
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The request was made for the budget information used to develop the enrollment numbers be shared with the group.
</li>
<li>The question was raised if there is a contingency plan if the enrollment numbers are different than projected, for example if they are higher. It was stated that a loss is projected. There have been many years where rollovers and reserves have assisted with deficits. In this case, the $5.00 increase isn’t going to help cover the minimum wage increase. There are also contractual increases and equipment replacement that will have to be covered in some form.
</li>
</ul>
<h4>
Alumni Fee Budget Presentation– presented by Kerry Gotham, Director of Alumni Engagement
</h4>
<p>
(Note: The PowerPoint presentation is available on Blackboard and Teams)
</p>
<p>
 
</p>
<p>
The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding what type of feedback has been received regarding the fee. It was stated that as the front line, Financial Aid receives a majority of the questions. A few students have talked to the Mr. Gotham and have expressed they think it is “crafty” that the fee just shows up on the bill even though it is optional. Mr. Gotham has advised students that good financial practice is to review the entire bill as they should with any bill they receive. The process is very transparent here at Brockport and they can opt out online. There are other sister institutions that make students write a letter and walk it over to the department. In addition, there are universities centers where the fee is not optional.
</li>
<li>The question was raised regarding how critical this source of funding is to pay for items such as commencement or any of the other items it helps to fund. It was stated that commencement is the culminating moment for students but it is costly to put on. This fund helps ease the budgets of other areas for the event. Also, 100% of the funds that are received from the fee go back to the students in some form and 100% of the students are touched by the funding whether it is through graduation, after they are done at the College or while they are at the College. So the funding does have a great impact.
</li>
</ul>
<h4>
Career Services Fee Budget Presentation– presented by Stephanie Learn, Associate Director of Career Services
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams.)
</p>
<p>
 
</p>
<p>
No questions or discussion points occurred at this time.
</p>
<h4>
Parking & Transportation Services Fee Budget Presentation– presented by Johnna Frosini, Director of Parking & Transportation Services
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams.)
</p>
<p>
 
</p>
<p>
The following questions and answers occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding if parking passes could be increased to minimize the need to increase the transportation fee. It was stated that parking is a user based fee and transportation is a mandated fee, so they are separate. The Transportation Fee is used to fund the shuttle expenses, where the Parking Fee is used the cover maintenance of the parking lots, repair of the parking lots, etc.
</li>
<li>The question was raised regarding the reserve that the transportation budget has been able to achieve over the years. It was stated that the shuttle service used to be provided by public transportation, which was very costly. The cost was so much that BSG had to help subsidize on an annual basis. Years ago, it was decided to go to bid for the service and First Transit’s bid came in at a lower cost. It was decided to build a reserve so that there would be funds for the shelters.
</li>
</ul>
<h4>
Other Items from the Committee
</h4>
<p>
Due to the limited amount of time for questions and answers during the fee-based presentations, Fee Managers were invited to attend the first 30 minutes of next week’s meeting for a question and answer session.
</p>
<p>
 
</p>
<p>
The meeting was adjourned at 10:34 a.m
</p>
<p>
DC/JW/mw
</p>
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<h1>JPBC Minutes: October 7, 2021</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees:
</h4>
<h5>
Voting Members:
</h5>
<ul>
<li>Mike Andriatch
</li>
<li>Justine Briggs
</li>
<li>James Cordeiro
</li>
<li>Frances Dearing
</li>
<li>Linda Delene
</li>
<li>Hailey Gardner
</li>
<li>Kandie Gay<br />
Daniel Goebel
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Cathy Houston-Wilson
</li>
<li>Margaret Lane
</li>
<li>Jose Maliekal
</li>
<li>Dave Mihalyov
</li>
<li>Janet Roy
</li>
<li>James Spiller
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Crystal Hallenbeck
</li>
<li>President Macpherson
</li>
<li>Jason Morris
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Karen Riotto
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Monica Brasted
</li>
<li>Steve Cook
</li>
<li>Bob Cushman
</li>
<li>Debra Eggebrecht
</li>
<li>Jennifer Green
</li>
<li>Scott Haines<br />
Mike Harrison
</li>
<li>Lisa Jones
</li>
<li>Mehruz Kamal
</li>
<li>Dana Laird
</li>
<li>Jennifer Ramsey
</li>
<li>Craig Ross
</li>
<li>Rey Sia
</li>
<li>Taneika Thompson
</li>
</ul>
<h4>
REGRETS:
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h5>
Review Meeting Minutes from September 9, 2021 & September 23, 2021
</h5>
<p>
Dr. Rhodes asked the committee to review the minutes from the September 9, 2021 meeting. Dr. Houston-Wilson motioned to approve the minutes; Ms. Dearing seconded the motion. 12 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<p>
Dr. Rhodes asked the committee to review the minutes from the September 23, 2021 meeting. Ms. Roy motioned to approve the minutes; Provost Delene seconded the motion. 13 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
Dr. Rhodes made the following announcements:
</p>
<ul>
<li>Goal Group 1 requested to move their presentation to November 18, 2021 and with looking at the meeting schedule we are able to accommodate this request.
</li>
<li>The Five-Year Financial Model update will occur on October 14, 2021.
</li>
</ul>
<h4>
Goal Group 2 Update and Budget Prioritization Requests – <em>presented by Mike Andriatch, Vice President of Advancement</em>
</h4>
<p>
Mr. Andriatch presented an update on Goal Group 2. The following questions and answers occurred:
</p>
<ul>
<li>The question was raised if there are budgets associated with each Goal Group for institutional investments for a particular year. It was stated that budget requests are presented to JPBC and requests are approved based on affordability and the current budget situation. These requests are made for items not able to be accomplished within division budgets. JPBC can request more information and details to understand if there is a good payback or is it is a good idea to move forward with. Expenses and spending are tracked divisionally and not by goal group.
</li>
<li>The question was raised regarding what the best-case scenario is for the launch date of the Comprehensive Campaign. It was stated that we are in the quiet phrase right now and our counting has already begun. We will not be public for two to three years. Typically, we don’t go public until we are two-thirds or three-quarters to our goal. You will hear updates like you did today and about specific gifts, but it will be fairly quiet for a while.
</li>
<li>The question was raised if there was a central location for all of the e-newsletters that some departments are producing. It was stated that there is not a central location for the e-newsletters, and they are located on departmental webpages. It was added that this suggestion would be taken into consideration.
</li>
<li>The question was raised if there will be a platform for the e-newsletters. It was stated that there is a new template that is being launched. President Macpherson’s latest update was in this format. The launching will be done a little bit at a time and it will be done this semester.
</li>
</ul>
<p>
 
</p>
<h4>
Goal Group 3 Update and Budget Prioritization Requests – <em>presented by Jim Wall, Vice President of Administration and Finance</em>
</h4>
<p>
Mr. Wall presented an update on Goal Group 3. The following questions and answers occurred:
</p>
<ul>
<li>Clarification was requested on the request for a new position in the Budgeting office. It was stated that we are assessing whether we need another position to support Academic Affairs going forward. As we work through the Academic Strategic Plan as well as to maintain the ongoing reporting on a quarterly basis. Over the next month or so we should have better clarity on whether this position is needed. As we look through the 2022-23 budget, we will try to find areas in Administration and Finance that would offset the $70,000 currently being requested for this position.
</li>
<li>Clarification was requested regarding the positive change in reserves from the last update and if this was related to anticipated and unanticipated retirements that may have assisted in this change. Therefore, the implication is the decline is less deep. It was stated that the implication is that the decline is still going to happen, and it may be less deep. We will know officially once we work through the new numbers we received. Right now, it appears the decline has shifted out a year. The change in reserves was mainly related to the spending controls we put into place in 2020-21 and the extra salary savings from positions not being filled throughout the year that was above the forecasts.
</li>
<li>The request was made to include trends and headcounts across the divisions in the next budget update. It was stated that request is something that will be looked into.
</li>
<li>Clarification was requested regarding the Facilities Condition Index and how we are looking to optimize our utilization. It was stated that in terms of space utilization, the last study determined we were only 36% utilized across campus. We are currently trying to revise that study because we received new standards from SUNY about two or three months ago regarding classroom size standards. The standards have been implemented for this academic year in terms of the set up. We are currently reviewing the utilization. Dr. Zollweg is working on a model and we are working with Mr. Dowe on the classroom scheduling. There will be an analysis done on various initiatives to determine what our opportunity is regarding space. We are looking for funding in the future to demolition Morgan and reutilization that footprint for something else.
</li>
<li>The question was raised if there was a systemic method that was being used to evaluate accreditations. It was stated that there is no current formula. There are programs where accreditation is necessary for licensure exams, certifications and for students to be able to obtain a job in a current field. There are also voluntary accreditations that need to be reviewed to see if the benefits outweigh the costs and obligations.
</li>
<li>The question was raised regarding if there are any financial benefits in addition to the environment benefits for the meadow restoration and tree projects. It was stated that the meadow restoration project will result in five acres that we will not have to mow. There should be a savings on the mowing.
</li>
<li>Clarification was requested if the $20,000 being requested for the tree project is specifically for planting trees. It was stated that was correct.
</li>
<li>The question was raised regarding what the anticipated percentage of increase for utilities would translate into as potential costs to the College. It was stated that looking at our current energy bill, we could be looking at a $300,000 issue. Mr. Rice and Mr. Wall will be reviewing this to obtain better clarity on the situation.
</li>
<li>The question was raised regarding the STARS rating and how the scoring works for investment and finance. It was stated that the metrics would have to be reviewed to better answer that question.
</li>
<li>The question was raised regarding what the criteria was for the classifications on the risk register. It was stated that there are five or six criteria that the committee reviews and rates each criteria. Then a score is calculated using a formula based off of the ratings. Some of the items that are looked at are: what is the risk; is there a plan; what are we doing to mitigate the risk and what is the outcome if the risk does happen. The Enterprise Risk Management Risk Register will be shared with those members that wish to review it.
</li>
<li>The question was raised if the zero-based budget approach is to ensure more efficient deployment of assets and if there will be an assessment to determine if this goal is achieved. It was stated that the key of zero-based budgeting is that it enables us to reprioritize the funds to the areas that are strategically or operationally needed. When you complete the budget review once, it gets easier every year. Having to assess what is actually needed forces us to look at our actual spend on a year over year basis and what is coming in the future that funds are needed for. It creates a lot of good discussion. The team is going to be working on a set of guidelines for the 2022-23 on how we are going to approach the zero-based budget in each division, and it will be coming out early in the year.
</li>
</ul>
<h4>
Other Items from the Committee
</h4>
<ul>
<li>President Macpherson extended her appreciation to Ms. Dearing, Dr. Guptill, Dr. Brasted and all of the leaders involved in the Middle States Self-Study groups that have done so much work to prepare us for yesterday’s visit.
</li>
</ul>
<p>
The meeting was adjourned at 10:10 a.m.
</p>
<p>
DR/JW/mw
</p>
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<h1>JPBC Minutes: January 27, 2022</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees:
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Sarah Boroski
</li>
<li>Justine Briggs
</li>
<li>Austin Busch
</li>
<li>James Cordeiro
</li>
<li>Frances Dearing
</li>
<li>Linda Delene
</li>
<li>Hailey Gardner
</li>
<li>Kandie Gay
</li>
<li>Daniel Goebel
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Jose Maliekal
</li>
<li>Dave Mihalyov
</li>
<li>Janet Roy
</li>
<li>James Spiller
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Eileen Daniel
</li>
<li>Damita Davis
</li>
<li>Crystal Hallenbeck
</li>
<li>Mike Harrison
</li>
<li>Sara Kelly
</li>
<li>Jason Morris
</li>
<li>Kevin Rice
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Karen Riotto
</li>
<li>Taneika Thompson
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Monica Brasted
</li>
<li>Nathan Bull
</li>
<li>Steve Cook
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Mehruz Kamal
</li>
<li>Tammy Jo Manz
</li>
<li>Sandy Mosher
</li>
<li>Heather Raczkowski
</li>
<li>Jennifer Ramsay
</li>
<li>Craig Ross
</li>
<li>Rey Sia
</li>
<li>Robert Wyant
</li>
</ul>
<h4>
REGRETS:
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Margaret Lane
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the December 16, 2021, meeting. Provost Delene motioned to approve the minutes; Ms. Dearing seconded the motion. 14 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
Dr. Rhodes made the following announcements:
</p>
<ul>
<li>Today’s meeting will be recorded in Teams.
</li>
<li>New members were welcomed to the committee. They are the following:
<ul>
<li>Sarah Boroski – Graduate Student Representative
</li>
<li>Austin Busch – Faculty Representative
</li>
</ul>
</li>
<li>Dr. Houston-Wilson was thanked for her serving on the committee during the fall semester while Dr. Busch was on sabbatical.
</li>
</ul>
<h4>
State Budget Update - SUNY
</h4>
<p>
Mr. Mihalyov provided members with an update on the State budget. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The question was raised regarding how all of the funding being mentioned for the State budget proposal is being obtained with a shrinking tax base in the state. It was stated that there was a large amount of federal stimulus money that is available for one time use. In addition, tax revenues were higher than anticipated. Also, Wall Street had a good year, so when Wall Street has a good year the State benefits because they pay out multi-million-dollar bonuses that get taxed at a high rate. This year’s budget is anticipated to be a balanced budget. This is the first time the State has had a balanced budget in a long time. Last year there was a structural deficit in the budget proposal. Governor Hochul has stated that she anticipates a balanced budget proposal through 2027.
</li>
<li>The statement was made that the proposal for the State Education Department to streamline the approval process for academic programs has been proposed for the last several years and it has not been passed. It was stated that this is the first year that it is in the Governor’s proposal. It is harder to take something out of the Governor’s proposal than it is to add an item.
</li>
</ul>
<h4>
Review and Approve Spring Call Letters for BSG, BASC & DIFR
</h4>
<p>
Members reviewed the call letters for BSG, BASC and DIFR. No updates or corrections were proposed. Provost Delene motioned for the approval of the call letters; Dr. Spiller seconded the motion. The following are the voting results of the present voting members:
</p>
<table>
<tbody>
<tr>
<th>
Approve
</th>
<th>
Not Approve
</th>
</tr>
<tr>
<td>
16
</td>
<td>
0
</td>
</tr>
</tbody>
</table>
<h4>
JPBC Investment Fund Discussion
</h4>
<p>
Mr. Wall and Dr. Rhodes presented information on the JPBC Investment Fund. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The concern was raised regarding using one-time use funds to hire personnel and how the College would be able to maintain the salaries once the year is complete. It was stated that the goal is to find funding over the course of the year to continue to support the positions in retention and enrollment. Currently we have 80 open positions so this may be an area where we can find funding, but we will have one year to determine that.
</li>
<li>The question was raised regarding if the $2.2 million being presented was from unanticipated savings and that it wouldn’t impact reserves, but this money could be added to reserves. It was stated that the $2.2 million was not in the reserve forecast the last time it was reviewed. The funding is because we spent less than what was budgeted for the year. We had to wait to see if any of this funding was needed to cover COVID costs, but we were able to cover the costs with the stimulus funds. A decision could have been made to roll this funding over to reserves or to give it back to the divisions. The decision was made to use it for initiatives that have been on hold for the past year and half to two years.
</li>
<li>The question was raised if we can anticipate this level of unanticipated savings for this budget year and going forward that would reduce the structural deficit that is in the budget presentations. It was stated that we do not anticipate seeing this level of rollover going forward. This is just a result of the campus spending less during COVID. We had salary savings and less spending on other items. This rollover was unexpected, and we don’t anticipate it happening every year.
</li>
<li>The question was raised regarding how the Investment Fund Subcommittee would consult with other groups on campus that are working on retention and recruitment initiatives so that work is not duplicated. It was stated that a process regarding how the subcommittee would consult with the other groups would be discussed at the first meeting.
</li>
<li>The request was made for the persistence plan to be shared with the call letter so that individuals can develop plans to complement the plan. It was stated that a plan will be developed on how to share the information.
</li>
<li>The question was raised regarding if the funding would need to be spent this fiscal year. It was stated that the funds need to be spent in the next 12 months.
</li>
</ul>
<h4>
Admissions Update
</h4>
<p>
Dr. Kelly and Mr. Wyant provided an update on admissions and retention. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The request was made to have the academic metrics of the whole class that was admitted. To have the proportionality would help to better understand the numbers being presented regarding the average high school GPA of the students who left. If the students that are leaving have a higher GPA than the ones that are staying is a different problem than if the students that are leaving have a lower GPA than the ones that are staying. It was stated that the average high school GPA for the accepted students in the fall 2021 cohort was 88.98. The average high school GPA for the registered students was 88.58. It was added that more information will be compiled and shared for better analysis.
</li>
<li>The question was raised regarding the regents scores compared to the GPA. It was stated that regents scores are a volatile number right now because students may only have one or two regents completed so the averages are skewed significantly. Many schools are not offering the exams and students are receiving exceptions.
</li>
<li>The question was raised regarding if it would be possible to see first semester Brockport academic outcomes of students who left in good standing in terms of GPA, number of course withdrawals, grade distributions, etc. It was stated that it is possible, and the information would be compiled with the assist of Institutional Research.
</li>
<li>The request was made for a DFWI report (Drops, Failures, Withdrawals and Incompletes) by class. If we have a particular class that has 80% of the enrollees that are a DFWI then we have an instructional problem. The normal rate is 12-16%. If there are classes that range between 40-80% there are problems with content, students, instructor or materials. If you find that a student is in three of the DFWI classes then you have a targeted population where you can bring some mediation and support assistance to help them, but we need the data first. It was stated that these reports are conducted. There have been courses that have been discovered and have been addressed. There is still more work to be done with these reports. In addition, the reports are compiled for the Academic Success Center so that they are prepared to assist students in particular courses. It was added that this year is a very different year with academic dismissals, and we have never had the number of students below a 1.0 and many that were below a 1.0 were below 0.5. It is unknown if it is COVID related or the generation that is currently in college, but their expectation was if they appealed and sent in a doctor’s note, they would be reinstated.
</li>
<li>The question was raised if the current retention information is the predictive norm now or if this is related with COVID. It was stated that it is unknown, and we are awaiting census data to review. It was added that Dr. Kelly and Mr. Wyant will be invited back after the census data has been reviewed so that they can share the findings with the committee.
</li>
</ul>
<h4>
Attrition Rate Update
</h4>
<p>
Mr. Wall provided an attrition rate update. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The question was raised regarding what qualifies an individual to be retirement eligible. It was stated that the criteria used was if an individual was at least age 55 and with at least 10 years of service.
</li>
<li>The question was raised regarding what the typical annual percentage of individuals retiring from the college. It was stated the percentage ranges from 8-12%.
</li>
<li>The question was raised if that percentage is factored into the budget projections. It was stated that it is assumed all budgeted positions will be filled. Typically, there are salary savings that are achieved over the course of a search to fill a vacancy. Each vacancy is reviewed to see if the position should be filled, repurposed or captured.
</li>
</ul>
<h4>
Strategic Plan Update
</h4>
<p>
President Macpherson provided an update on the Strategic Plan. There were no questions or discussion points at this time.
</p>
<h4>
Other Items from the Committee
</h4>
<ul>
<li>Members were encouraged to share the information that was presented today, especially the information regarding the State budget, enrollment & retention and the strategic plan. Members were also asked to encourage campus community members to attend JPBC meetings where they can learn this information.
</li>
<li>Members were asked to share that SUNY is an incredible educational resource not just for residents of NY, but for out-of-state residents as well. It is an opportunity to advocate for our state to rethink the out-of-state policy and provide creative ways to help the SUNY budget challenge.
</li>
<li>Members were given a challenge to share something kind with a coworker or student.
</li>
</ul>
<p>
The meeting was adjourned at 10:12 a.m.
</p>
<p>
DR/JW/mw
</p>
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<h1>JPBC Minutes: October 19, 2023</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Martin Abraham
</li>
<li>Mike Andriatch
</li>
<li>Lexi Bradley
</li>
<li>Monica Brasted
</li>
<li>Austin Busch
</li>
<li>Michael Doyle
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Stephanie Learn
</li>
<li>Yin Liu
</li>
<li>Theresa Martinez
</li>
<li>Carl O’Connor
</li>
<li>James Onley
</li>
<li>Kathy Peterson
</li>
<li>Heather Raczkowski
</li>
<li>Elliot Weininger:  Co-Chair Elect
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Priya Banerjee
</li>
<li>Julie Caswell
</li>
<li>Jackie Clark:  Co-Chair
</li>
<li>Steve Cook
</li>
<li>Eileen Daniel
</li>
<li>Damita Davis
</li>
<li>Crystal Hallenbeck-McPhall
</li>
<li>Mike Harrison
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Jennifer Blood
</li>
<li>Nathan Bull
</li>
<li>Mustapha Ceesay
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Jennifer Haytock
</li>
<li>Debbie Jacob
</li>
<li>Rachael Killion
</li>
<li>Jose Maliekal
</li>
<li>Frank Mancini
</li>
<li>Pamela O’Keefe
</li>
<li>Karen Podsiadly
</li>
<li>John Sapienza
</li>
<li>Megan Sarkis
</li>
<li>Katherine Schaal
</li>
<li>Brad Schreiber
</li>
<li>Rey Sia
</li>
<li>Sarah Unger
</li>
<li>Susan Wielgosz
</li>
<li>Aaron Wilkinson
</li>
<li>Robert Wyant
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Lorraine Acker
</li>
<li>Frances Dearing
</li>
<li>Sara Kelly
</li>
<li>Gavin Miller
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>President Macpherson
</li>
<li>Skye Paine
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the October 12, 2023, meeting.  Mr. O’Connor motioned to approve the minutes; Dr. Peterson seconded the motion. 12 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements 
</h4>
<p>
Dr. Rhodes made the following introduction:
</p>
<ul>
<li>The Campus Climate survey information has been released. Please attend a forum and encourage others to attend as well. 
</li>
</ul>
<h4>
Advancement & Communications Division Budget Update<br />
<em>(Presentation is available in Teams)</em>
</h4>
<p>
Mr. Andriatch provided an update on the Advancement and Communications Division budget. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Appreciation was extended for the budget update.
</li>
<li>The question was raised regarding if Gradaway is no longer going to be used. It was stated that Gradaway is going to go away. It was a big expense and did not provide what was expected. There will be pieces within the new system we are procuring that will assist with the mentoring.
</li>
<li>The question was raised regarding what the effectiveness has been with combining Advancement and Communications. It was stated that it is going well. It is a natural pairing because there is so much overlap with the areas.
</li>
<li>The question was raised regarding if Slate was considered to be used as the new system as it does have the capabilities, instead of procuring a new system. It was stated that Slate was reviewed, but several of the other Advancement functions use Blackbaud NXT and it was important to add this piece for an internal overlap.
</li>
</ul>
<h4>
Global Education and Engagement Social Hosting Program
</h4>
<p>
Mr. Andriatch announced that the program has had more students indicate they are interested and need additional families to be a social host. The program gives the student a contact in the community. It involves meeting the student on occasion for lunch, having them over for dinner and helping with transportation when needed to doctor’s appointments or Wegmans. Mr. Andriatch is currently a social host for two students. Anyone that is interested in becoming a social host should contact Mr. Andriatch.
</p>
<h4>
Student Affairs Division Budget Update<br />
(Presentation is available on Teams)
</h4>
<p>
Ms. Podsiadly provided an update on the Student Affairs Division budget. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Appreciation was extended for the budget update.
</li>
<li>The question was raised regarding if there were any synergies that were lost with the separating of the EMSA division into two divisions. It was stated that there hasn’t been any loss. Now there can be a true focus on Student Affairs work. There is still more collaboration out of necessity and it is beneficial for the entire campus.
</li>
<li>The question was raised regarding how many students or sessions have been seen by the evening counseling clinic. It was stated that the specific numbers are not available at the moment but would be obtained and shared.
</li>
<li>The question was raised if there are any proposals that are under review for the mental health support. It was stated that it is an ongoing process. Individuals are still able to request funding.
</li>
<li>The question was raised regarding the data that is being collected to review the first six-week programming. It was stated that there is a survey out to the new students through their APS courses to see what the first six weeks were like for them. The survey explores how they engaged with their peer mentors, their APS instructors, the programming across campus and their satisfaction with all of this. It also inquires about what they want and what was missing for them. This way we can incorporate it in the future.
</li>
</ul>
<h4>
Academic Affairs Division Budget and Transformation Fund Update<br />
(Presentation is available in Teams)
</h4>
<p>
Provost Abraham provided an update on the Academic Affairs Division budget and Transformation Funds. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Appreciation was extended for the budget update.
</li>
<li>Acknowledgement and appreciation was extended to Academic Affairs for creating the online degree completion programs. It made up more of 25% of the transfer enrollment last fall.
</li>
<li>The question was raised regarding if there is interest in added more online degree completion programs. It was stated that there is interest. There are a couple programs in development. One of the programs in the early stages is in criminal justice. Others are in the health care and business areas.
</li>
<li>The question was raised regarding if the separation savings could be broken down into what are transitory savings and what are long term savings. It was stated that transitory savings sometimes result in long term savings as people that are hired are often not making the same salary as the faculty member that left. Also, there are times where interim positions are created and a current employee is promoted and given an incremental raise. The savings table would have to be reviewed to determine the amount of transitory versus long term savings. That number would not have able to be provided at this point in time.
</li>
<li>The question was raised regarding the status of transitioning some of the instruction from adjuncts to lecturers especially with the increase in the adjunct salary and the difficulties some departments have in obtaining good adjuncts. It was stated that this option is being examined for the reasons that were stated.
</li>
<li>The question was raised regarding viewing the increased enrollment as a positive budget item instead of a negative budget item. It was stated that increased enrollment is positive but there is an impact in terms of the cost to have personnel to teach the students.
</li>
<li>The question was raised regarding the increase in adjunct salary next year to $4,000 for a three-credit course and if this is the cap of the increases. It was stated that it is believe that $5,000 is where the salary cap is for the contract.
</li>
<li>The question was raised regarding the SUNY Investment Funds due to the personnel costs being covered by the funds and if they are one-time funds. It was stated that the incremental funds are expected to be continuing. If SUNY cuts the allocation, then we will have to continue doing the work of reducing the deficit and growing the enrollment.
</li>
<li>The question was raised regarding if space will be expanded for the Nursing program due to enrollment numbers. It was stated that we have a plan to add space to the Nursing program. It was added that state legislation has been passed that there can be up to 30% simulation in pre-licensure clinical. This will allow us to bring in more students. This is going to take a couple of years because we are going to need to expand space, hire more faculty and develop the curriculum.
</li>
</ul>
<h4>
Administration & Finance Division Budget Update<br />
(Presentation is available in Teams)
</h4>
<p>
Ms. Clark provided an update on the Administration and Finance Division budget. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>Appreciation was extended for the budget update.
</li>
<li>The question was raised regarding if there is a control in place to review purchase expenses on campus to help reduce spending. It was stated that there are many checks and balances on campus to vet an expense. In terms of overall cost savings, SUNY is looking at shared services. This would reduce spend, reduce redundancies and make processes more efficient.
</li>
<li>The question was raised regarding SUNY’s announcement in terms of campuses not having to pay for the STARS participation and how much cost savings this would be for the campus. It was stated that the savings is around $6,000.
</li>
</ul>
<h4>
Managed Print Update
</h4>
<p>
Ms. Clark provided an update on managed print. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>The question was raised regarding as the costs are reviewed will there continue to be an implementation of a reduction in costs or an increase if necessary. It was stated that the cost will be adjusted as needed.
</li>
<li>The concern was stated that there are times when students do better with paper reading instead of screen reading and there needs to be a change in the communication around the managed print initiative that there are times where printing is necessary and that there are not just budgetary cost benefits to consider. It was stated that cost benefit should never be sacrificed for academic freedom or students’ learning abilities. This initiative is a cost saving measure and to bring awareness around levels of printing. The question should not be should I stop printing, it should be is the departmental budget accurate.
</li>
<li>The statement was made that if the problem is the messaging, it is best addressed by department chairs and deans. The message should be that faculty need to be reflective about printing not that they shouldn’t print under any circumstances.
</li>
<li>The concern was stated that in the early stages of the initiative it was not clear that departments would be charged for printing. Departments have already had to cut their budgets and this method of charging the departments is not sustainable for paper heavy departments like Math. We need to find an alternative way to charge for the printing.
</li>
<li>It was stated that the Provost has been working with the Deans to see what the printing expenses have been and what the OTPS budget has been. It varies across the campus with some department spending less than 10% of the budget on printing and other departments exceeding their total budget just on printing costs. The purpose of collecting the data is to get a sense of where we are across the board. Over this fiscal year, we are going to look at what we are spending and try to understand what we need to be doing for the various programs. Then, make adjustments in budgets temporarily so that the costs can be covered. These adjustments would then be made permanently for next fiscal year. We are midway through the process.
</li>
<li>It was stated that this program allows us to review data to better understand where the money is being spent in printing because we didn’t have this ability before.
</li>
<li>It was stated that the billing for printing should be centralized to be consistent with the billing for the toner and paper. This would eliminate the need to watch departmental budgets and provide departments some budgetary relief.
</li>
</ul>
<h4>
Additional Items from the Committee
</h4>
<p>
The following items were discussed:
</p>
<ul>
<li>In December, there will be a staffing update, and this will provide us a holistic view of the changes in headcounts by division and how it has impacted the budget.
</li>
<li>Members were encouraged to wear their Brockport apparel tomorrow for Green and Gold Friday.
</li>
</ul>
<p>
The meeting was adjourned at 10:30 a.m.
</p>
<p>
JC/DR/mw
</p>
</div>
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<h1>JPBC Minutes: September 15, 2022</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Martin Abraham
</li>
<li>Sondra Aman  
</li>
<li>Mike Andriatch
</li>
<li>Austin Busch
</li>
<li>Frances Dearing
</li>
<li>Michael Doyle
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Tegan Hughston
</li>
<li>Yin Liu
</li>
<li>Jose Maliekal
</li>
<li>Jason Morris
</li>
<li>Heather Raczkowski
</li>
<li>Janet Roy
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson<br />
<br />
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Eileen Daniel
</li>
<li>Damita Davis
</li>
<li>Crystal Hallenbeck
</li>
<li>Mike Harrison
</li>
<li>Cathy Houston-Wilson
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Karen Riotto
</li>
<li>Taneika Thompson
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<h5>
Guests
</h5>
<ul>
<li>Nathan Bull
</li>
<li>Kerry Gotham
</li>
<li>Jennifer Green
</li>
<li>Amy Guptill
</li>
<li>Rachael Killion
</li>
<li>Tammy Jo Manz
</li>
<li>Cassandra Persons
</li>
<li>Rey Sia
</li>
<li>Susan Wielgosz
</li>
<li>Rachel Winter
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Meghan Irving 
</li>
<li>Carl O’Connor
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>President Macpherson
</li>
</ul>
<p>
 
</p>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the May 19, 2022, meeting.  Dr. Morris motioned to approve the minutes; Ms. Roy seconded the motion.  14 members voted to approve the minutes.  Therefore, the minutes were approved.
</p>
<h4>
Announcements & Introductions
</h4>
<p>
The new committee members were introduced.  They are:
</p>
<ul>
<li>Heather Raczkowski is serving as the Administrative Services Unit representative. 
</li>
<li>Carl O’Connor is serving as a professional representative.
</li>
<li>Yin Liu is serving as the faculty representative for the School of Business & Management.
</li>
<li>Michael Doyle is serving as the Interim Dean of the School of Business & Management.
</li>
<li>Meaghan Irving is the BSG Treasurer and will be serving as a graduate student representative
</li>
<li>Abraham Martin is serving as the Provost and Vice President for Academic Affairs.
</li>
</ul>
<p>
The following members were welcomed back to the committee:
</p>
<ul>
<li>Elliot Weininger for his second term as faculty representative for the School of Arts & Sciences.
</li>
<li>Cathy Houston-Wilson as her role as the College Senate President-Elect.
</li>
</ul>
<p>
 
</p>
<p>
The following announcements were made:
</p>
<ul>
<li>All meeting materials will be posted in Teams exclusively.  With the College transitioning from Blackboard to Brightspace, items will no longer be posted in Blackboard.
</li>
<li>The Strategic Planning Assessment Committee has been formed and will start meeting next week.  
</li>
</ul>
<h4>
Review Committee Charge and Operating Guidelines
</h4>
<p>
Members reviewed the Charge and the new items for 2022-23.  They are:
</p>
<ul>
<li>JPBC should propose recommendations that ensure the campus does not operate under a structural deficit.  This means there will most likely be a working group established to work on recommendations.
</li>
<li>JPBC will oversee the Investment Fund recommendation process. This is if funds allow for Investment Funds.  This will be determined in the fall semester.  
</li>
<li>JPBC should determine the best way to receive reports from the new Strategic Plan Assessment Committee.
</li>
</ul>
<p>
There were no comments or questions at this time. 
</p>
<h4>
Review Operating Guidelines
</h4>
<p>
Members reviewed the operating guidelines.  There were no questions at this time.  Dr. Weininger put forward the motion to reaffirm the guideline, Ms. Roy seconded the motion.  The following are the endorsement results of the present voting members:
</p>
<p>
 
</p>
<table style="height: 75px;">
<tbody>
<tr>
<th>
Endorse
</th>
<th>
Not Endorse
</th>
<th>
Abstain
</th>
</tr>
<tr>
<td>
16
</td>
<td>
0
</td>
<td>
0
</td>
</tr>
</tbody>
</table>
<h4>
Cabinet Response to JPBC
</h4>
<p>
Members reviewed Cabinet’s response to JPBC’s End of the Year Report.  There were no questions or comments at this time. 
</p>
<h4>
2022-23 Budget Review & Division Targets
</h4>
<p>
(Note:  Presentation is available on Teams)
</p>
<p>
 
</p>
<p>
Mr. Wall presented a budget review and division targets.  The following questions, answers and discussion points occurred during the presentation:
</p>
<p>
 
</p>
<ul>
<li>The question was raised regarding what the balance of the College Reserves will be at the end of the fiscal year with the current projected structural deficit.  It was stated that the College Reserves were projected to be around $29-30 million at the end of fiscal year 2021-22.  That number will be validated in the next few weeks as items are finalized.  If we continue with the current structural deficit, it is estimated that the College Reserves will be below $20 million at the end of this fiscal year and will be depleted in three years. 
</li>
<li>The question was raised regarding the projected reserves being higher than presented in the spring and if we received more pandemic relief to cause the higher balance.  It was stated that the reserves were estimated to be around $29 million in the spring and if the balance is currently higher than that, it is due to salary savings from open positions. 
</li>
<li>The request was made to receive information from Cabinet regarding the various scenarios they are examining to reduce the structural deficit.  It was stated that it is part of our 2022-23 Charge to present recommendations to Cabinet on how best to reduce the structural deficit.  This means we will be looking for communication on updates about Cabinet’s ideas and there will be a working group established to come up with some recommendations for Cabinet to review.  It was added that Cabinet will be having a retreat in mid-October and the structural deficit will be one of the topics.  In addition, to put things into perspective, as enrollment has declined by 1900 students, our staffing levels have remained the same or increased.  Staffing is 89% of the College’s budget.  We currently have 70-80 open positions on campus, and we have had that amount over the last couple of years.   
</li>
<li>The question was raised regarding why there is a brand-new printer in Mortimer if it is not being used.  There are concerns that it could be damaged, as that building is being used for storage.  It was stated that Mr. Cushman would be consulted to determine the reason it is there.  
</li>
<li>The question was raised if the centralized printing budget would remain centralized or be distributed into smaller budgets for the departments to manage.  It was stated that currently there are departmental budgets within the central budget based on the amount that is typically printed in the area.  The departments won’t see any variance if they are printing the same volume.  The overall savings will be seen within IT and will be captured to be disbursed appropriately across campus.  If the savings of $420,000 was broken up by department, it would be very small for each department and eventually spent on something else.  In a year or so, it may be determined that we can lower the budgets in the departments.  For now, we want to try the centralized approach.
</li>
<li>It was stated that there is an open invitation for Mr. Wall to present reports such as this one at a College Senate meeting.  It just needs to be planned to ensure there is an appropriate amount of time within the agenda.  Mr. Wall agreed to present at College Senate and a time will be finalized.
</li>
<li>Clarification was requested in regards to if the budget targets listed within the presentation are being used to project the structural deficit of $10-12 million.  It was stated that as seen within the target, we are using $5 million in reserves, but we still have the tuition impact of budgeting for 7000 students when enrollment is below 6500.  Also, we have the salary increases on top of the tuition loss.  In addition, we have to determine if there are other impacts as we work through the 5-year model.  
</li>
<li>The question was raised regarding if the combining of the divisions of Advancement and Communications was the function for the increase in the target as the rest of the targets did not increase.  It was stated that the increase in the target was a function of the combining of the divisions and the function of events management being transferred to the division from BASC.  In the past, we would fund BASC to complete this, but now we are internally funding it through the division.  Also, there is a year over year reduction in total spend, which will be shown in the presentation of division budgets. 
</li>
<li>The question was raised regarding if there is any knowledge of a tuition increase or increase in State funding within the next three to four years.  Also, what is SUNY leadership saying in regards to the decrease in high school graduates and therefore the decrease in enrollment all over the state.  It was stated that there is not any knowledge of any immediate relief.  SUNY is beginning to work with enrollment consultants for SUNY wide enrollment.  This is one of the first times that SUNY has looked at enrollment system wide.  In the past, it was focused on campuses worrying about their own enrollment. It is hopeful more information will be forth coming on this enrollment strategy and the budget at the SUNY Business Officers’ meeting on September 28 that Mr. Wall and Ms. Riotto will be attending. 
</li>
</ul>
<h4>
Additional Items from the Committee
</h4>
<p>
Members were reminded that tomorrow is Green and Gold Friday and encouraged to wear their Brockport apparel.
</p>
<p>
 
</p>
<p>
The meeting was adjourned at 9:20 a.m.
</p>
<p>
DR/JW/mw
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<h1>JPBC Minutes: April 7, 2022</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Sondra Aman
</li>
<li>Mike Andriatch
</li>
<li>Sarah Boroski
</li>
<li>Hailey Gardner
</li>
<li>Kandie Gay
</li>
<li>Daniel Goebel
</li>
<li>Kristin Hartway
</li>
<li>Tom Hernandez
</li>
<li>Margaret Lane
</li>
<li>Dave Mihalyov
</li>
<li>Janet Roy
</li>
<li>James Spiller
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Eileen Daniel
</li>
<li>Crystal Hallenbeck
</li>
<li>Mike Harrison
</li>
<li>President Macpherson
</li>
<li>Jason Morris
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Kevin Rice
</li>
<li>Karen Riotto
</li>
<li>Taneika Thompson
</li>
<li>Jim Wall: Co-Chair
</li>
<li>Melissa Wight
</li>
</ul>
<p>
 
</p>
<h5>
Guests
</h5>
<ul>
<li>Nathan Bull
</li>
<li>Jennifer Green
</li>
<li>Scott Haines
</li>
<li>Erick Hart
</li>
<li>Cathy Houston-Wilson
</li>
<li>Mehruz Kamal
</li>
<li>Rachael Killion
</li>
<li>Heather Raczkowski
</li>
<li>Rey Sia
</li>
<li>Susan Wielgosz
</li>
<li>Robert Wyant
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Justine Briggs
</li>
<li>James Cordeiro
</li>
<li>Frances Dearing
</li>
<li>Linda Delene
</li>
<li>Jose Maliekal
</li>
<li>Janet Roy
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the March 24, 2022, meeting. Ms. Aman motioned to approve the minutes; Mr. Mihalyov seconded the motion. 10 members voted to approve the minutes. Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
Dr. Rhodes made the following announcements:
</p>
<ul>
<li>The call for Investment Fund proposals closed last week. The members that are on the subcommittee will be receiving an email notifying them of next steps for review of the submitted proposals.
</li>
</ul>
<h4>
Vote to Endorse 2022-23 Course Fee Requests
</h4>
<p>
(Note: Materials are available on Blackboard and Teams)
</p>
<p>
Ms. Riotto presented the course fee requests and the Campus Based Fee Review Committee’s voting results and concerns related to some of the fees. No questions occurred at this time. Dean Goebel motioned for the endorsement of the slate of course fee requests, Dr. Weininger seconded the motion. The following are the results of the present voting members:
</p>
<table style="color: var(--cms-region--primary-black);">
<tbody>
<tr>
<th>
Endorse
</th>
<th>
Not Endorse
</th>
<th>
Abstain
</th>
</tr>
<tr>
<td>
9
</td>
<td>
0
</td>
<td>
0
</td>
</tr>
</tbody>
</table>
<p>
 
</p>
<h4>
Campus Based Fee Review Committee (CBFRC) Biennial Report
</h4>
<p>
<em>(Note: Presentation is available on Blackboard and Teams)</em>
</p>
<p>
Ms. Riotto provided the committee with the biennial report from CBFRC. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>Clarification was requested regarding removing JPBC from the course fee request approval process and why couldn’t JPBC remain in the process with just a scheduling adjustment to ensure the approval process is completed in time for the SUNY deadline. It was stated that JPBC would not be removed from the approval process. It would be more of a post endorsement. In concept it seems very easy to get on calendars for approvals, but it is very difficult this time of year. After today’s meeting, we have to get on President Cabinet’s agenda, and we have to meet SUNY’s deadline of May 1. It seems not that difficult, but agendas fill up quickly. The intent of the recommendation is to allow the process to move forward, but also provide JPBC an opportunity to review the course fee requests. If there was a compelling reason to rescind a request, we can do that. This recommendation comes from a logistical perspective, we cannot miss SUNY’s deadline, or we will not be able to submit course fee requests.
</li>
<li>The concern was stated that the proposed new approval process would undermine JPBC’s advisory function if it becomes a post review.
</li>
<li>It was stated that College Senate would be concerned about removing a shared governance step from the approval process.
</li>
<li>The question was raised regarding if the recommendations were in unanimous agreement from the subcommittee. It was stated that there wasn’t a vote, but there was a consensus from the members.
</li>
<li>The request was made to get further explanation for the typical timing of the SUNY deadlines. It was stated that the summer course fee requests were due April 1. We are seeking approval to submit the summer course fee requests late. The fall course fee requests are due May 1.
</li>
<li>The question was raised how far ahead of those deadlines does information need to get Cabinet for approval. It was stated that the call goes out to the deans in mid-January and responses are due back in early March. This is to allow time to develop the requests. The requests are not always received on time. The materials are then compiled and the CBFRC invites requestors to a meeting. Due to everyone’s busy schedule, just like JPBC the meeting dates are determined at the beginning of the year and the committee schedules agenda items for those meetings. To set up a meeting outside of the meeting schedule would be challenging as it would be for JPBC. Once CBFRC has reviewed the requests, an agenda item needs to be set on the next JPBC meeting. Once JPBC endorses the fees, the review needs to be placed on President Cabinet’s agenda. Room on the agenda is determined based on what it is occurring on campus at that time.
</li>
<li>The question was raised regarding the recommendation for additional student education and if the videos from the fall fee forum will just be placed on a webpage or will there be communication sent out to the students regarding the availability of the videos. It was stated the videos will just be placed on the webpage.
</li>
<li>The question was raised regarding what amount of revenue change will there be with eliminating the double technology fee. It was stated that the amount will be around a $175,000 reduction of revenue. The Technology Fee has a very healthy balance. Also, balances are reviewed by SUNY, and they will question why fees are being assessed when there are resources in place. Based on the presentation that was viewed about two weeks ago, Technology Fee will have almost $2 million in balances. It was added that the double technology fee was included in the presentation, so the balances in the future may not be as robust.
</li>
<li>It was stated that in reviewing the fees, it is not clear that a fee differential of twice for a student taking online courses only is justified. Especially now after the pandemic, so many students are using these resources. It is not just the online students using Blackboard, email, etc. There are resources that are used by physically present students. Such as the infrastructure of the internet in the dorms.
</li>
</ul>
<p>
Members decided to vote to endorse the three recommendations separately.
</p>
<p>
Dr. Weininger motioned to endorse recommendation one regarding increasing student education resources on fees; Ms. Aman seconded the motion. The following are the results from the present voting members:
</p>
<table>
<tbody>
<tr>
<th>
Endorse
</th>
<th>
Not Endorse
</th>
<th>
Abstain
</th>
</tr>
<tr>
<td>
13
</td>
<td>
0
</td>
<td>
0
</td>
</tr>
</tbody>
</table>
<p>
 
</p>
<p>
Ms. Boroski motioned to endorse recommendation two regarding eliminating the double technology fee for exclusively online programs; Ms. Aman seconded the motion. The following are the results from the present voting members:
</p>
<table>
<tbody>
<tr>
<th>
Endorse
</th>
<th>
Not Endorse
</th>
<th>
Abstain
</th>
</tr>
<tr>
<td>
13
</td>
<td>
0
</td>
<td>
0
</td>
</tr>
</tbody>
</table>
<p>
 
</p>
<p>
Ms. Aman motioned to endorse recommendation three regarding updating the campus policy on the assessment of campus-based fees; Mr. Stacy seconded the motion. The following are the results from the present voting members:
</p>
<table>
<tbody>
<tr>
<th>
Endorse
</th>
<th>
Not Endorse
</th>
<th>
Abstain
</th>
</tr>
<tr>
<td>
0
</td>
<td>
5
</td>
<td>
3
</td>
</tr>
</tbody>
</table>
<p>
 
</p>
<h4>
<span style="color: inherit; font-size: 1rem; font-weight: bold; text-transform: uppercase;">Pool Report</span>
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams)
</p>
<p>
Dr. Houston-Wilson presented the pool report. The following questions, answers and discussion points occurred:
</p>
<ul>
<li>It was stated that in creating the Aquatics Director position, this would allow the swim coach to focus on recruiting and coaching the team. This could potentially allow for the swim team’s roster to double.
</li>
<li>The question was raised if the proposed Aquatics Director position would be best in KSSPE, Athletics or another area and if this discussion has occurred. It was stated that what lead to this discussion is that two years ago this was submitted as a recommendation when a call was sent out to the campus community to submit cost savings or revenue generating ideas. There was a task force developed to review this recommendation. When looking at the pool’s possible uses and current uses, it really overlaps with every one of KSSPE’s majors. In addition, there is a graduate program within KSSPE that is Athletic Administration and managing facilities is part of what is taught.
</li>
<li>The question was raised regarding if all the expenses and potential revenue has been reviewed. It was stated that a fiscal analysis has not be completed yet. The vision has been developed and now the next step would be the financial analysis.
</li>
<li>The question was raised regarding the longevity of this proposal in terms of if the KSSPE department would want to continue with this into the future. It was stated that the KSSPE department sees the benefit in taking on this endeavor and all individuals in the department are comfortable with this proposal. It was added that Dean Hernandez thinks this is a compelling idea. This is a way for the institution to generate revenue, but also to attract students. Some of the ideas that were presented are some of the reasons students would want to come to an institution to engage in those type of activities with the community.
</li>
<li>The question was raised regarding who teaches the aquatic courses. It was stated that right now the only courses that are offered are for the Physical Education Teacher major and they are Beginning/Intermediate Swimming and Teaching Aquatics. Currently there is a GA teaching those. We used to offer lifeguard training and water safety instruction but because they were taught by adjuncts and we had to cut the adjunct budget, we had to stop offering those courses. These could be offered as certification workshops and not necessarily courses. Also, we used to offer scuba diving but that was taught by an adjunct as well. The number of classes that have been typically used for the pool have been reduced because of the budget. There is potential for the Aquatics Director to teach these courses as well.
</li>
<li>It was decided that the next step is to do a comprehensive financial analysis. Once completed, it can then be presented to JPBC for review and potential endorsement.
</li>
</ul>
<h4>
Undergraduate Enrollment and Retention Update
</h4>
<p>
<em>(Note: Presentation is available on Blackboard and Teams)</em>
</p>
<p>
Mr. Wyant provided an update on undergraduate enrollment and retention. The following questions, answers and discussion points occurred during the presentation:
</p>
<p>
 
</p>
<ul>
<li>It was stated that SUNY Oswego advertises on a billboard downtown and we should develop a plan to compete with their advertising tactics. It was stated that SUNY Oswego invested a lot of money into a consultant that resulted in many billboards across NY. They did the free application push like us, and we had a higher yield with ours.
</li>
<li>It was stated that two years ago the projections showed the freshman applications bottoming out this year and it is good to see that was an accurate prediction.
</li>
<li>The question was raised regarding the decrease in transfer applications and if there is a projection of when those applications will bottom out. It was stated that the transfer applications are going to continue to steadily decline because community colleges are struggling with that. High school graduations are continuing to decline.
</li>
<li>The request was made to receive information regarding retention before the end of the semester.
</li>
<li>The question was raised regarding what the average number of applications a student submits to colleges and has the number declined, in turn increasing the yield or is it our enhanced scholarship. The request was made to continue sharing the SUNY comparison reports with JPBC. It was stated that we do look at SUNY reports. It is just an application report right now. We should see deposit reports around May 1 where we self-report our deposit numbers and we will see how others are tracking with that. In addition, shared in the chat was that there are 2.19 applications for SUNY per applicant based on Fall 2021.
</li>
<li>The question was raised regarding why it is so hard to recruit EOP when there are extra resources available. It was stated that EOP is a challenge right now because of the required documents. After visiting some schools down in NYC, we saw many students are behind in completing the documents. The number of documents is more than the number needed to buy a house. The way that the State has the system set up, it is a very challenging process and difficult to navigate. In addition, as EOP students they have many options of where they can choose to attend.
</li>
</ul>
<h4>
Graduate Enrollment Update
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams)
</p>
<p>
Mr. Harrison provided an update on graduate enrollment. The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>The question was raised regarding if Brockport has received approval of the new Master’s in Public Health degree. It was stated that there are multiple stages of the approval. Since this is a new degree for the College, it had to be reviewed by SUNY first and then it had to go the SUNY Board of Trustees for a process called Degree Authorization. It successfully went through both steps. It is now being reviewed by the State Education Department. We did receive some feedback from them with some minor questions. We are hoping we will hear about the approval very soon.
</li>
<li>The question was raised regarding where the external review is in the approval process. It was stated that the external review has taken place and it is part of the process. When a proposal for a new program is submitted, the external reviewer’s report needs to be included with the proposal. So that is in the early stages of the process.
</li>
<li>The question was raised if there are graduate programs that currently turn applicants away because of limited space. It was stated that there are programs that turn applicants away, but we are working on it. For example, the Nurse Practitioner Master’s program receives an extraordinary number of qualified applications, and we cannot come close to admitting all of those. There are some resource conversations that are looking at that opportunity. The challenge for each program may be different as to why they are restricted in how many students they can bring in. For example, it might be the number of placements available in the field. Also, the School Health was restricted on the number of classes that could be offered based on faculty. Recently, there was support from Cabinet for a temporary lecturer position and this has opened that program to admit another 20 students over the course of the year. There are a few programs with limited space, but overall, for many of the programs that is not true.
</li>
</ul>
<h4>
5-Year Financial Model Update
</h4>
<p>
(Note: Presentation is available on Blackboard and Teams)
</p>
<p>
Mr. Wall presented an update on the 5-Year Financial Model. The following questions and answers occurred:
</p>
<ul>
<li>The question was raised regarding why 2015-16 is being used as a benchmark and if our infrastructure is still the same as it was in 2015-16. It was stated that our infrastructure here supports a student body of over 8,000. If you look at our facilities and our staffing, it is designed to support 8,000 students. We currently have 7,000 students, so there is an opportunity there to right size. That is the rationale behind looking at that number. If you look at the staffing trends, many areas have kept it at the same staffing and resource level, and we need to adjust.
</li>
<li>The request was made to see personnel and salary levels year-by-year and by division. It was stated that was presented recently, but an update can be made and presented. In addition, it was suggested to include this information at the budget townhall.
</li>
<li>The question was raised regarding why contractual salary increases are projected but not tuition increases. It was stated that we are following the State guidelines regarding tuition increases and right now the State has not given any approval through the Board of Trustees to increase tuition. Once the Board of Trustees approves tuition increases it will be placed in the model. Typically, when the contract is settled there are retroactive increases and even if you don’t have it designated in the year it is paid out, it is going to be retroactive and catch up at some point. It was added that the model is updated every six months, so any changes in tuition rates can be added if needed. It is also better to be fiscally conservative around what revenue we think we might generate than not at this point.
</li>
<li>The question was raised regarding if the largest factor in the deterioration since the fall projections is related to salary pool funding. It was stated that was correct.
</li>
<li>It was stated that due to time constraints, there was a limited number of questions that could be answered. Any unanswered questions can be asked at the forth coming budget townhall.
</li>
</ul>
<h4>
Other Items from the Committee
</h4>
<ul>
<li>It was stated that the Strategic Plan has been approved by Senate.
</li>
<li>It was stated that we had a fantastic Middle States report that looked at accommodations across the board included related to joint planning and budget and shared governance.
</li>
<li>
<p>
President Macpherson extended her appreciation for the shared governance, JPBC for the work that members complete and to the Middle States team.
</p>
</li>
</ul>
<p>
The meeting was adjourned at 10:34 a.m.
</p>
<p>
DR/JW/mw
</p>
</div>
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<h1>JPBC Minutes: September 29, 2022</h1>
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<h3>
8:30 – 10:30 a.m., Virtual Meeting via Teams
</h3>
<h4>
Attendees
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Martin Abraham
</li>
<li>Sondra Aman  
</li>
<li>Mike Andriatch
</li>
<li>Austin Busch
</li>
<li>Frances Dearing
</li>
<li>Michael Doyle
</li>
<li>Kristin Hartway 
</li>
<li>Tegan Hughston
</li>
<li>Meghan Irving
</li>
<li>Yin Liu
</li>
<li>Jose Maliekal
</li>
<li>Jason Morris
</li>
<li>Carl O’Connor
</li>
<li>Heather Raczkowski
</li>
<li>Janet Roy
</li>
<li>Mark Stacy
</li>
<li>Elliot Weininger 
</li>
<li>Katy Wilson
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Bob Cushman
</li>
<li>Eileen Daniel 
</li>
<li>Damita Davis
</li>
<li>Crystal Hallenbeck 
</li>
<li>Mike Harrison
</li>
<li>Cathy Houston-Wilson
</li>
<li>Sara Kelly
</li>
<li>President Macpherson
</li>
<li>Darson Rhodes: Co-Chair
</li>
<li>Kevin Rice
</li>
<li>Taneika Thompson 
</li>
<li>Melissa Wight
</li>
</ul>
<h4>
Regrets
</h4>
<h5>
Voting Members
</h5>
<ul>
<li>Tom Hernandez 
</li>
</ul>
<h5>
Non-Voting Members
</h5>
<ul>
<li>Karen Riotto
</li>
<li>Jim Wall: Co-Chair
</li>
</ul>
<h4>
The meeting was called to order at 8:30 a.m.
</h4>
<h4>
Approval of the Minutes
</h4>
<p>
Dr. Rhodes asked the committee to review the minutes from the September 15, 2022, meeting.  Ms. Aman motioned to approve the minutes; Mr. O’Connor seconded the motion.  11 members voted to approve the minutes.  Therefore, the minutes were approved.
</p>
<h4>
Announcements
</h4>
<p>
The following announcements were made:
</p>
<ul>
<li>Tegan Hughston was introduced as one of the Undergraduate Student Representatives.
</li>
<li>We still have one Undergraduate Student Representative position open. BSG is very close to identifying who that may be.
</li>
<li>On October 6, the Liberal Arts Building will be renamed in honor of Fannie Barrier Williams.
</li>
<li>Homecoming/Family Weekend is next weekend.  There are many events to attend and come together as a campus.
</li>
</ul>
<h4>
Undergraduate Admissions Update
</h4>
<p>
(Note:  Presentation is available on Teams)
</p>
<p>
Mr. Wyant presented an update on Undergraduate Admissions.  The following questions, answers and discussion points occurred during the presentation:
</p>
<p>
 
</p>
<ul>
<li>Clarification was requested regarding the admit type for first-year students characteristics and whether it was only regular admits or included all first-year students.  It was stated that it includes all first-year students.
</li>
<li>The question was raised regarding if the composition among first-year students is changing in terms of the proportion of regular admits.  It was stated that admit type percentage has remained fairly level over the past few years. 
</li>
<li>The question was raised regarding what the cause of the decrease in the percentage of first-year students from Monroe County.  It was stated that the university centers are reaching down further in the applicant pool and that is behind the decrease in the percentage.  It was added that SUNY is working on an enrollment plan for the system.  One thing the comprehensive colleges have asked for is the doctoral colleges to take a more national view for their recruitment.  This request is not in the plan yet.  
</li>
<li>The question was raised due to the concern over costs to the students that if there is a way to better package our financial aid to compete more effectively with the comprehensive colleges.  It was stated that in reviewing the students that have chosen to go to other colleges due to cost, it was because they chose a SUNY that was closer to home to commute to or a private institution that could provide a better financial aid package. It was added that there will be a marketing campaign focusing on the cost-conscious students and their influencers.  The billboard part of this campaign focuses on scholarships and with our large investment in scholarships three out of four students can get scholarships.  The television campaign is focused on affordability.  We will be assessing what is successful with these areas of the campaign.   
</li>
<li>The question was raised if we would be better finding ways of increasing our applicant pool instead of focusing on the number of students in the melt figure as increasing the pool may help us lower the melt number.  It was stated that as we are trying to grow the first-year enrollment.  We are looking at many sub populations because the competition it so steep, we need to identify multiple pockets that equal a greater sum.  This way we are taking a macro and micro approach.  We do need to increase our overall deposits to offset any losses we have.  Right now, any student that cancels has a great impact on us.  We do a great job getting students to deposit, but then they leave whether it is one month later, over the summer or they deposit early.  One population that we are looking at are the students that deposit early.  The students that deposit in October and November, we have to hold them for tens months.  We are trying to create some engaging communications with them.  Once they deposit, they are removed from the traditional communication plan and are in the enrolled student communication plan.  We need to engage them in a unique way.  
</li>
<li>The question was raised regarding if we are going to new areas to recruit transfer students, such as New Jersey where the in-state tuition is higher than our out-of-state tuition.  We were the pioneers in reaching out and recruiting students which gave us a sizeable amount over our sister institutions.  They are catching up with their transfer student numbers, so it may be time to look elsewhere.  It was stated that we are reviewing that information not just for transfer students, but at the out-of-state first year undergraduate level as well.  We invested in our out-of-state tuition scholarship this year and we are trying to get into additional markets.  The New Jersey Community College population is intriguing, it is just a matter of if they are willing to relocate.  If we look back at the transfer melt data, many of the transfer students are looking for flexibility in their programming whether it be online or in-person.  As we look outside of our local area, we need to think about ways to be inclusive to those groups that are coming from a distance, whether it is our completion programs and other items that are coming online will help and will arm us with more tools in our toolbox as we market ourselves.  It was added that there is a discussion at the SUNY level regarding out-of-state tuition match for some flagship institutions. 
</li>
<li>The suggestion was made regarding the transfer student melt numbers and the issue regarding program delivery format.   As a campus, we should be rethinking the program delivery and that may be an issue and not just demographics.  We may not be supplying what the market wants.  It was stated that we are looking at degree completion programs in partnership with our community colleges.  This is a good market to continue our focus on.  If we look at by program it is easier to market it, locate a specific group of students and to track it.  At this point, we are not seeing our in-coming freshman wanting fully online programs.  So, we want to get our students on campus and give them the residential experience.
</li>
<li>The question was raised how the question regarding program delivery is framed to the melted students.  It was stated that we provide open ended questions, and the response isn’t just program delivery, it is course flexibility for the transfer students. Some of these students are working adults or post traditional students who are looking for evening or weekend classes.   
</li>
<li>The question was raised regarding where the best place is to spend money for recruitment given the decrease in the number of local students.  For example, SUNY Geneseo is funding several bus trips from high schools to their campus.  It was stated that Undergraduate Admissions visits primary high schools at least three times a year.  We attend the Rochester Area Colleges College Fair.  Also, we complete high school visits.  In addition, we go back for decision days at the local institutions. There is also the Advisory Council where we meet with the local school counselors twice a year, once in the fall and once in the spring.  There is a lot of that goes into recruitment dollars and spreading it out.  The name-buy program and now we have 52,223 graduates in our system right now.  That is close to double what we were at last year.  We invested heavily in juniors last fall and we saw a spike in our visits with the juniors in the spring.  We have an amazing viewbook that is going out to all prospective students.  We are close to attending 1,000 college fairs and high school visits this fall which is almost back to pre-pandemic numbers.  It was added that items that were looked at during the SUNY enrollment meeting.  One was community college auto transfer opportunities.  They are reviewing if there is a way to auto admit transfer students from community colleges to certain four-year institutions.  The complexity is do they do it by region or program.  The other item being examined is auto admission program from high schools to community colleges.  Regionally, we are looking at all the neighboring high schools to pilot a program.  Dr. Kelly sent an email to the principals introducing herself and welcoming their partnership.  In addition, shared updates regarding the free application program, the scholarship program and our new program promoting free tickets to events on campus for prospective students and their families.  So far, the communication has been positively received by the five districts that it was sent to.  At least one school sent it to their seniors and their families.      
</li>
<li>It was stated that SUNY has invested in recruitment, enrollment and retention initiatives.  The College was offered $500,000 and we have submitted a plan to SUNY.  We are waiting for our plan to be approved.  The plan included name buys, out-of-state and transfer scholarships.  All the items we have wanted to do, we will now be able to this year.  If we can show proof of success, we will be able to ask for the funds again in the future.  
</li>
<li>The concern was raised regarding the possibility that Undergraduate Admissions is not resourced as well as they need to be due to departments having difficulties in reaching admissions staff and getting assistance.  It was stated that all areas of the College are experiencing the staffing concern.  Right now, it is a timing issue because many of the staff are on the road recruiting students.  If there is ever a delay in receiving information, individuals were encouraged to call Mr. Wyant so the query can be addressed.  It was added that there have been discussions about how Admissions can have coverage for all the activities and events on the road and still have more staff in the office.  Plans are being developed to include having Alumni and other individuals involved to help with coverage so that we can have a presence on campus while still doing the main work of recruiting students.   
</li>
<li>The request was made to address the lack of understanding from some people regarding how general education works with recruiting students. 
</li>
<li>The question was raised regarding what is SUNY Central leadership response on the enrollment decline especially at the community colleges.  It was stated that SUNY has announced within the last month that the individual that conducted some enrollment management work with SUNY Oswego which resulted in a huge jump in their numbers, has been brought him to lead an overall SUNY enrollment plan goal.  It was added the Brockport agreed to pilot initiatives and collaborate on various areas.  
</li>
<li>The suggestion was made to communicate to the campus community the change in the Residential Scholars Award for next year from 98 GPA and above to 96 GPA above.  This award theoretically provides free housing for the first year.  With parents and students being very cost conscious, this would be important information for the college community to know and pass on to others. 
</li>
<li>The question was raised regarding the enrollment projection and if the variables and calculations are being examined due to the projection being so far off this year.  It was stated that the projection was impacted by the pandemic, but we are seeing a rebound now.  The projection in the past had been within half a percent of the actual enrollment.  The calculations are mathematically and there are conversations at the program level with different chairs and coordinators regarding what is being seen in the marketplace.  With the Strategic Enrollment Management, there is more of a focused perspective because we are meeting weekly and looking at key enrollment indicators.  There are a lot more variables being considered, and this should get the projection more closely aligned to the actual enrollment number.  
</li>
<li>Mr. Wyant and the Admissions staff were thanked for their tremendous work over the year to bring in this great class.
</li>
</ul>
<h4>
Graduate Admissions Update
</h4>
<p>
(Note:  Presentation is available on Teams)
</p>
<p>
Mr. Harrison presented an update on Graduate Admissions.  The following questions, answers and discussion points occurred during the presentation:
</p>
<p>
 
</p>
<ul>
<li>The question was raised regarding what proportion of graduate students are from areas outside of Monroe County and is this number growing over the years.  It was stated that the exact statistic was not presently available, but the number is growing largely in part to the online component.  The number of students enrolling in the online programs is not exclusive to students that are out of the area.
</li>
<li>The question was raised regarding what the top two or three graduate programs that will be growing in over the next few years or are growing now.  It was stated that in terms of the programs that are offered at Brockport the ones that are growing the fastest are linked to professions in the helping fields.  Growth is a relative term.  For example, Nursing has grown significantly, but they have limitations on how many students they can accept.  Some of the growth has been in applications, but not necessarily in enrollments.  The new Masters in Public Health is expecting growth.  This program was approved mid-cycle, so it did not have the benefit of a full cycle of recruitment.  Also, there is growth in the education programs particularly the teacher preparation programs.
</li>
<li>The request was made for the list of the Combined Degree Accelerated Path Programs.  A link was provided for the list that is located on the web.  
</li>
<li>The request was made for information on the out-of-state recruitment for graduate programs to be shared and what the online tuition rate is as it is different than in-person. It was stated that historically there has not been out-of-state recruitment and have stayed within NYS for recruitment.  Marketing of graduate programs has also focused in state historically.  There may be opportunities to look out-of-state to do more of that.  There is differential tuition at the graduate level.  There is in-state, out-of-state, online and there are some programs that have a different tuition rate than others.  For example, Masters in Business Administration has a different rate.   For a majority of the graduate programs the in-state tuition rate per credit is $471.  The online tuition rate per credit is $565.  The online rate is only charged to non-resident students enrolled in exclusively online programs.  In-state students are not paying more for online programs.  The out-of-state tuition rate per credit is $963.  It is a significant discount for a student that is out-of-state to enroll in one of our exclusively online programs than if they came to do an in-person program.  
</li>
</ul>
<h4>
JPBC Working Group
</h4>
<p>
Dr. Rhodes stated that there will be a working group to work on part of our charge that indicates that JPBC should propose recommendations that ensure the campus does not operate under a structural deficit.  The group will be compromised of voting members that are not on Cabinet or Deans.  This is due to Cabinet members and Deans are already heavily involved in the budget process and this will allow for different perspectives.  Ultimately, the working group’s recommendations will come back to JPBC for review before moving to Cabinet.
</p>
<h4>
Strategic Plan Assessment Update
</h4>
<p>
Dr. Rhodes stated that the Strategic Plan Assessment Committee is chaired by Provost Abraham.  They meet on a monthly basis.  Dr. Rhodes serves on the committee to represent JPBC and EHHS.  They met last week and were broken into smaller working groups to get started on some pieces to systemize the process for collecting data relative to the revised Strategic Plan. 
</p>
<h4>
Additional Items from the Committee
</h4>
<p>
President Macpherson shared the following items:
</p>
<p>
 
</p>
<ul>
<li>The Equity, Diversity and Inclusion Strategic Planning Committee has begun meeting.  Damita Davis is serving as the Chair of the committee.
</li>
<li>There will be a forthcoming announcement regarding the Campus Climate Survey that will open in November.  Members were asked to spread the word and encourage campus community members, including students, to complete the survey.  The data is important to the College’s planning process.  
</li>
</ul>
<p>
The following additional item was discussed:
</p>
<p>
 
</p>
<ul>
<li>Members were reminded that tomorrow is Green and Gold Friday and encouraged to wear their Brockport apparel.
</li>
</ul>
<p>
 
</p>
<p>
The meeting was adjourned at 10:17 a.m.
</p>
<p>
DR/JW/mw
</p>
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<h1>JPBC Minutes: March 11, 2021</h1>
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<h3>
Thursday, March 11, 2021<br />
8:30 – 10:30 a.m.<br />
Virtual Meeting via Teams
</h3>
<h3>
Attendees:
</h3>
<p>
<strong>Voting Members:</strong> Sondra Aman, Mike Andriatch, Hannah Arp, Justine Briggs, James Cordeiro, Frances Dearing, Daniel Goebel, Tom Hernandez, Cathy Houston-Wilson, Sharon Jaramillo, Margaret Lane, Jose Maliekal, Dave Mihalyov, Kathy Peterson, Craig Ross, Janet Roy, Elliot Weininger, Katy Wilson
</p>
<p>
<strong>Non-Voting Members:</strong> Denise Copelton: Co-Chair, Crystal Hallenbeck, Darson Rhodes: Co-Chair Elect, Karen Riotto, James Spiller, Jim Wall: Co-Chair, Melissa Wight
</p>
<p>
<strong>Guests:</strong> Lorraine Acker, Monica Brasted, Steve Cook, Mary Covell, Bob Cushman, Eileen Daniel, Richard Dirmyer, Johnna Frosini, Kerry Gotham, Jenny Green, Scott Haines, Mike Harrison, Erick Hart, Dylan Hill, Sara Kelly, Rachael Killion, Stephanie Learn, Susan Lowey, Teresa Major, Tina Murty, Kevin Rice, Jacques Rinchard, Lisa Robusto-Mack, Cheryl Van Lare
</p>
<h3>
Regrets:
</h3>
<p>
<strong>Voting Members:</strong> Kalista Cherry, Kandie Gay, Katy Heyning, Mark Stacy
</p>
<p>
<strong>Non-Voting Members:</strong> President Macpherson
</p>
<p>
 
</p>
<p>
The meeting was called to order at 8:31 a.m.
</p>
<h4>
<strong>Announcements</strong>
</h4>
<ul>
<li>The meeting minutes from the March 4, 2021 meeting are not available yet. They will be shared at our next meeting.
</li>
<li>The vote for the fee-based budgets has been moved to the April 29, 2021 meeting. This is to allow the Campus Based Fee Review Committee to attend the question and answer session this morning and vote on the fee based budgets at their next meeting. This committee will then vote on whether to endorse the recommendations from the Campus Based Fee Review Committee.
</li>
</ul>
<h4>
Fee-Based Budget Question & Answer Session
</h4>
<p>
The following questions and answers occurred during the session:
</p>
<ul>
<li>The statement was made that the requested update to the slide in the Athletics presentation has been made and is available for review in the meeting folder. This slide is the fee comparison between the schools and how many teams are managed by each school.
</li>
<li>The question was raised regarding how the Alumni Fee is allocated between scholarships, undergraduate research, campus technology and student alumni activities. It was stated that it is difficult to match where each dollar goes when a fee comes in. The funding that comes in, provides opportunities such as study abroad, internships, travel funds, collaborative research with faculty members and alumni/student networking events. The networking events range from the alumni being brought back onto campus to a NYC trip where students have gone into the workplace of alumni. Another opportunity that the funding provides is for the Extraordinary Academic Scholarship and this is used as a recruiting tool. Finally, the fee helps fund commencement activities that involve the activities that seniors do in their final weeks at the College and the ceremony itself.
</li>
<li>The question was raised regarding how the drop in enrollment will impact the programs that the Alumni Fee funds. It was stated that decreased enrollment will impact the funding received for these programs and alumni will have to be used much more than they have before to help with the recruitment process.
</li>
<li>The question was raised if the fee goes into a bigger pool of money or if it is kept separate. It was stated that the funds go directly to the Foundation.
</li>
<li>The question was raised if the fee did not exist, then all of the programs that the funding supports would be impacted in some way. It was stated that they would.
</li>
<li>The question was raised if more information could be provided about the LMS migration. It was stated that there are contract negotiations occurring at the SUNY level.
</li>
<li>The question was raised regarding if alternatives were reviewed when it came to big expenditures from the funds of the Athletic Fee like the purchasing of a bus for example. It was stated that when transportation is one of Athletics big expenses. They are always reviewing the numbers to see if it is more cost effective to pay a bus company to transport or to add another bus to the College’s fleet. The prices of the outside bus companies continue to increase and given the team sizes, we are always going to have a need for a 35-37 passenger buses. The last bus that was purchased was a lease to own and it was a five-year deal. It ended up paying itself off in less than two years. It was also stated that the lease to buy deal is a five year lease and then we stretch out owning the vehicle for another few years. This way we are not paying for the vehicle for three to four years and then we trade it in to start the lease process over again.
</li>
<li>The question was raised if the cost of owning a bus is more cost effective than contracting out and liability concerns. It was stated that owning a bus is going to save us money. The College has tried conducting bids for individual trips, annual contracts and it comes back that owning a bus is more cost effective. In the past, the bus has paid itself off within two years and the College typically keeps them for five to eight years. It was also stated that the vehicles Athletics used are “people movers” that are basically extended vans. They are not coach buses with bathrooms. We contract out for the coach buses so that there is a bathroom available for the long trips. Those are very expensive diesel buses and very expensive to maintain. We would not be able to purchase a coach bus.
</li>
<li>The question was raised if there would be a cost advantage to lease a bus instead of owning a bus, similar to the project that Mr. Wall completed with the other campus vehicles. It was stated that the work group has reviewed the Facilities vehicles and campus computers. The buses have not be reviewed by the group, but that is work that will need to be done.
</li>
<li>The question was raised regarding the Campus Recreation reserves and how the department plans to manage the reserves while factoring in the requested increase. It was stated that for three of the past four years the department had rollovers. The reserves were designated to use to replace the Zamboni and the fitness equipment, but with the impact of COVID the reserves will be going from $470,000 to $115,000. The increase in the fee is to help offset the increase in minimum wage. The department budgeted in hopes that the campus will be opened back up next year, but if not then the reserves will be completely gone next year. It was also stated that when the fee was implemented it was designed to be in thirds. One-third was for overhead to maintain the facility, a third for operations and a third was to go towards carryover to refurbish the fitness center because the equipment is very expensive. The goal was to keep $300,000 to be able to replace the equipment every so many years and now the reserves are way below that. There was a ten year equipment replacement plan that had to be put on hold. In addition, fifty percent of the fee goes towards student employment so it goes right back to the students. Then 30% goes to cover overhead to offset expenses. The last 20% is supposed to go towards replacement of equipment and the preventative maintenance plans that have had to be put on pause but will need to continue again for safety reasons.
</li>
<li>The statement was made that over 70% of the student body participates in at least one Campus Recreation activity. These activities would be using the fitness center and club sports. In addition, they have high persistence rates and GPAs similar to Athletics. When students are engaged and participate on campus they tend to have a higher persistence rate and GPA.
</li>
<li>The question was raised regarding how the Technology Fee reserves are managed. It was stated that the reserves are used for new computing hardware replacement or network hardware replacement.
</li>
<li>The question was raised regarding how Athletics supports the Athletes to achieve the level of persistence and GPAs. It was stated that there is a mandatory study hall. Freshman have a minimum of a four hour study hall a week. In addition, if mid-term grades are not at an acceptable level, than the athlete is removed from the travel roster. This is to help them figure out how to better their time management and succeed in school. It was also stated that in order to meet Athletics eligibility and participate, a student needs to be a full-time student and maintain a certain GPA. This is to ensure that a student is able to graduate in a timely fashion. In addition, if an athlete is struggling the coaches or other staff members in athletics will assist the student in getting the support that they need.
</li>
</ul>
<h4>
Five-Year Financial Model Update
</h4>
<p>
The following questions, answers and discussion points occurred during the presentation:
</p>
<ul>
<li>It was stated that project #24 Academic Issues will not be moving forward as it has been superseded by other initiatives. The correction will be made on the report.
</li>
<li>The question was raised regarding what percentage of graduate enrollment comes from recruiting the undergraduate students at the College. Also, whether the decrease in undergraduate enrollment was taken into account that the pool would be smaller to recruit from for graduate enrollment. It was stated that is part of the Institutional Research work that is used for the projections but we can double check to see if that is being factored into the outer years. It was also stated that we have added additional programs that factors into the increased graduate enrollment. The programs that have been added aren’t necessarily programs that the undergraduate students would enroll directly into. These programs have been added because market analysis has been completed that suggests there are adults that have been away from college for a while and would benefit from these programs. The overall decline in 18 year olds will eventually have an impact on graduate enrollment as well.
</li>
<li>The statement was made regarding targeting adult students and thinking about the needs they may have. For example, free daycare. There may be a way to create an opportunity for undergraduate students or graduate students to gain experience while providing services that makes Brockport a better solution for an adult student.
</li>
<li>The question was raised regarding the reserves and what the worst case scenario and the best case scenario would be since right now some things were included and excluded. It was stated that the worst case scenario would be the reserves decreasing to $10.5 million. The best case would be to receive the salary savings of $2 million and the State only reducing support by 10% instead of 20%, saving us another $1 million. The total for reserves in the best case scenario would be $13.5 million.
</li>
<li>The question was raised regarding a change in the numbers from the previous financial model update of about $500,000 and if the tuition shortfall that was talked about in the presentation was the reason for the difference. It was stated that in the previous update, the projection was that the reserves would decrease to about $11.3 million at the end of this fiscal year. The new projection is about $10.5 million. There was about a $900,000 tuition shortfall. Our spring enrollment projections were less than what was expected. The outer years projection are fairly consistent because the projection numbers did not change much.
</li>
<li>The question was raised if the shortfall was undergraduate enrollment, graduate enrollment or both and if the shortfall was from fewer new students or due to retention. It was stated that it is a combination of all of that. It was also stated that every year the College has to project what the enrollment is going to be. Many factors are used for this projection. Generally we tend to see an increase in enrollment in certain populations during the first week and the third week. In this instance, the report indicated that we had more graduate enrollment but less undergraduate enrollment than projected. This report was shared in the chat with the committee. In addition, we had more no shows and students taking leave of absences. Some of the reasons for this increase are parents have lost their jobs, the students don’t feel comfortable with online learning or they don’t feel comfortable being on campus during a pandemic. There are so many factors that higher education has not had to deal with before. This is not just a Brockport issue, across SUNY it has been a mirror image. The scary question for all the schools is will the students come back.
</li>
<li>Clarification was requested regarding the $2.7 million tuition shortfall that was excluded from the reserves. It was stated that is the result of a prior tuition shortfall. The College is expecting to have to pay that back or it will be taken as an adjustment against another funding source, so that is why it was not included in the reserves and kept separate.
</li>
<li>The question was raised regarding if the stimulus funding can assist with the budget deficit. It was stated that the second approved stimulus will provide about $12 million to the College. The final guidance has not be received yet on the $12 million, but our current understanding is that $4 million will be for funding for the students and the other $8 million cannot be used to cover operating costs. We can use the funding to cover the $1.4 million in expenses for testing and PPE. We may be able to do an analysis on the costs to run the test center in volunteer labor and receive some credit for that. We have not received any information on the recent $1.9 trillion approved stimulus. Once the guidance is received, Cabinet will review it to determine what areas qualify for the funding and once the review is complete, it will be communicated with this committee.
</li>
<li>The question was raised if we have a competitive advantage in terms of offering our financial aid packages before other schools and if not, is there an opportunity to gain a competitive advantage. It was stated that typically we were the first SUNY school to present the financial aid package up until this year. This year we were about a week or two behind others due to still putting the finishing touches on our new start-up software. With the system being new, we needed to ensure there were no errors in any of the packages. We did not want to present incorrect financial aid packages. Going forward, SUNY Oneonta, SUNY Albany and Brockport will be the first three schools to present a financial aid package until other schools get the new system figured out.
</li>
<li>The question was raised regarding where the data for the enrollment trends comes from and if the trend line is extrapolated from the context of COVID or if census data is used. It was stated that the State Department of Education works closely with SUNY Intuitional Research and provides not only the number of high school graduates in all of the counties, they also provide information on what it happening with applications and graduation rates in community colleges. Traditionally, almost half of a class has been transfer students. The greatest impact has been fewer transfer students being available from the local community colleges. MCC has gone from over 21,000 students to 12,000 students and that has had an incredible impact on the College. Suggestions have been to increase the number of freshman, but there are only so many freshman available and that is the impact the community colleges are feeling as well. We recently received the data on the decline in the numbers in the counties and the projection for the next ten years. This information can be shared with the committee. In addition, bi-weekly the number of applications for the community colleges are reviewed.
</li>
<li>The question was raised regarding if the information on the current number of kindergarteners is obtained as this would help us project out 15 years instead of just five. It was stated that this information is looked at. There was a recent discussion at Extended Cabinet about how we can get better access to the reports on campus so that individuals have a better sense that there is declining enrollment. The new data has indicated that there was a drop in the birth rate over the pandemic, so in 18 years there will be another decline.
</li>
<li>The question was raised regarding the transferring of $5 million from BASC reserves to the College reserves and whether that was included in the total funds in the College reserves in the beginning of the year. If not, how much more funding is available in BASC reserves for the College. It was stated that the $5 million was counted in the College reserves. It was discovered that several years ago the funds were put in BASC reserves for flexibility of use. When the BASC balance sheet was reviewed it was found that the funding was sitting in certified deposits and not achieving the investment dollars that was planned. It was moved to the Foundation in the hopes that the funding will gain what the Foundation is able to on an annual basis. The estimate is to achieve about $250,000 and this amount will be able to be applied to various different items.
</li>
<li>The request was made to have Dr. Wilson present the enrollment trends at a Chairs Council meeting so that there is a better understanding across campus as to the concerns with enrollment and recruitment limitations.
</li>
<li>The question was raised regarding the students that did not return this semester that may be on an excelsior scholarship and if the State has indicated any exceptions to the 30 credit a year requirement due to the pandemic. It was stated that the State has been asked about allowing as exception, but SUNY has not received an answer yet.
</li>
<li>The question was asked if there is an opportunity to change the budget model of the College so it is not as dependent on tuition. It was stated that at this point it doesn’t appear that can be changed. Our state operating budget is tuition driven and funded with state support.
</li>
<li>The question was raised regarding recruiting in areas outside of NYS, particularly in New Jersey. The in-state tuition in New Jersey is higher than the out-of-state tuition for Brockport and the area that could give us a high yield would be the community college students as they tend to be cost conscious. It was stated that we have spent time trying to recruit in New Jersey, but the results were not enough. We tried recruiting in New Jersey for three to four years and also did marketing, but there just wasn’t a return in our investment. New Jersey is facing the same decline in demographics as New York. Much of the Northeast is experiencing this decline and the schools within those states are fighting to keep the students in-state. One of the growing areas in the nation is Texas, but it would be expensive to have a recruiter down there and there may not be the return in the investment.
</li>
<li>The question was raised regarding if there are discussions among the SUNY schools regarding the decrease in enrollment, working together and making sure one school doesn’t cannibalize another. It was stated that conversations do occur and how we can combine our enrollment opportunities. One example is SUNY Cortland has started doing a little bit of recruitment in Texas with athletes. So the discussion was what if there was a SUNY recruitment effort in Texas where each school pays towards the recruitment instead of one school paying for the whole expense. These conservation was just starting around the time that COVID hit, so there had to be a pause on the idea, but it is believed the idea will be pursued again once we are able to do so. SUNY as a system is interested in finding ways to amplify efforts for all of SUNY. Some efforts are more successful than others. In terms of competing, it is the university centers that the comprehensive colleges are up against. It was added that there are times that the university centers will match the comprehensive colleges tuition and because the university center has a more well-known name, the student will sometimes choose to go there instead. In addition, it was stated that the U of R and RIT have an agreement with the Rochester City School District that the schools will waive some if not all of the tuition for their students. We cannot compete with that because we have to raise a dollar to afford a dollar.
</li>
<li>The question was raised regarding the ability to offer in-state tuition to students from bordering states as another SUNY was able to do so in the past. It was stated the Board of Trustees has worked with the expansion of in-state tuition for bordering states in pilot programs. It does require approval from the Board of Trustees and legislation to make those adjustments. The College does not have the opportunity to offer a lower tuition rate, as we would have to make up for it in scholarships. This would hit our bottom line instead of helping us.
</li>
<li>Clarification was requested on the costs of offering in-state tuition to an out-of-state student and if the difference would have to be paid by the College to SUNY. It was stated that the difference would need to be made up by scholarship funds and we would have to raise those funds to do that. Also, the SUNY system is developed to educate NYS students. It becomes a political issues that all state universities face because the state does fund us. The colleges are supposed to educate NYS residents and therefore assist with NYS costs going forward.
</li>
<li>The question was raised regarding the reduction of State support of about $3.5 million and where that assumption is coming from. It was stated that is based how we have been funded this year on that rate of reduction.
</li>
<li>The question was raised regarding why SUNY is happy with the proposed State budget if there is a reduction in support to the colleges. It was stated that SUNY is happy with the budget because of a number of items that have not been cut in it. In past years, the Governor has put in cuts to the university wide programs like EOP, EOC, SBDC and University Fellowship. This year the Governor only put in cuts to the SBDC. There is advocacy occurring to eliminate the cut to SBDC. In addition, the initial release is there will be a five to seven percent reduction in State support to campuses. Right now it is supposed to be an equal cut, but SUNY is advocating for the cut to be made to SUNY and then SUNY will distribute the cuts to campuses. If this were to happen, the cuts may not be distributed equally. We are still awaiting for the final decision.
</li>
<li>The question was raised regarding if there is more of a push to get the regional high school students familiar with the campus now that they are used to online learning and could take advantage of our winter and summer sessions. It was stated that there are a lot of programs going on right now. There is a program going on with the Greece School District about early college that was originally a partnership with MCC and the College. MCC hasn’t been an active partner as they were initially. There are a lot of other initiatives with the local schools. In addition, the President and Provost sit on ROC the Future that is a local “think tank” that looks at Pre-k to 20 stage of education. With this we are working with schools, other local colleges and not-for-profits on the best ways to support students and their parents to be successful.
</li>
<li>The question was raised if more is being done to increase the enrollment for the winter and summers sessions since the revenue that comes in through special sessions is able to remain at the College. One opportunity would be to facilitate the completion of a degree in three years instead of four years by using the special sessions and are we marketing special sessions in this way. It was stated that we are looking at opportunities to increase special sessions enrollment. The difficulty is ensuring students have access to special sessions because they have to pay extra tuition for it. It was also stated that the Academic Innovations Taskforce is working on a proposal for comprehensive programs utilizing the special sessions and the ability to complete a degree in three years.
</li>
</ul>
<h4>
Other Items from the Committee
</h4>
<p>
None at this time.
</p>
<p>
 
</p>
<p>
The meeting was adjourned at 10:31 a.m
</p>
<p>
DC/JW/mw
</p>
</div>
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