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Figure 2-97: U.S. DOT-FRA Crossing Inventory Form Part V, Item 9

Check the “Yes” box if the crossing is regularly used by school buses. Check the “No” box if the crossing is not regularly used by school buses. “Regularly” means that there is at least one movement over the crossing, in either direction, by a school bus on a normal school day.

If the “Yes” box is checked, enter the average total number of times that a school bus crosses over the crossing, empty or full, on a normal school day. Back and forth movements count as two passes through the crossing.

10. Emergency Services Route

Figure 2-98: U.S. DOT-FRA Crossing Inventory Form Part V, Item 10

Check the “Yes” box if the crossing is routinely used by highway vehicles to obtain access to facilities that provide emergency services, such as hospitals and police and fire stations. Otherwise check the “No” box.


Submission Information – This information is used for administrative purposes and is not available on the public website.

Figure 2-99: U.S. DOT-FRA Crossing Inventory Form Submission Information

Enter the name of the submitter, the organization represented by the submitter, the telephone number of the submitter, and the date that the Form is being submitted. If the crossing has multiple forms, the information provided in this section should relate to the submitting railroad. This information, “Name,” “Organization,” “Phone,” and “Date” must be provided on the hardcopy Inventory Form only (not electronically). Information collected electronically will be captured through the user’s account information and the time-stamped submittal action.



APPENDIX A – U.S. DOT Crossing Inventory Form

Obtaining an Inventory Number

Highway-rail and pathway crossings in the United States (both at-grade and gradeseparated) must have an assigned U.S. DOT National Highway-Rail Crossing Inventory Number (Inventory Number).

Valid Inventory Numbers can be obtained by submitting an email request to: [email protected].

When submitting an email request for Inventory Numbers, please provide the total number of Inventory Numbers needed and the name, title, company, mailing address, phone number, and fax number of the requestor.

Submission of the Inventory Form

The “U.S. DOT Crossing Inventory Form” (Form), is a two-page, single-sheet, five-part form that provides for easy photocopying and distribution to appropriate parties. The five parts of the form include the following categories:
Part I. Location and Classification Information
Part II. Railroad Information
Part III. Highway or Pathway Traffic Control Device Information
Part IV. Physical Characteristics
Part V. Public Highway Information

As reflected below, the type of crossing will dictate which parts of the Inventory Form must be completed by railroads for the initial reporting of new and previously unreported highway-rail grade and pathway crossings:

• Public Highway-Rail Grade Crossing: Complete entire Inventory Form (with the exception of I.20 and III.2.K);

• Private Highway-Rail Grade Crossing: Complete Header, plus Parts I, II, and III.2.K of the Inventory Form and the Submission Information section;

• Public Pathway Grade Crossing: Complete Header, plus Parts I and II of the Inventory Form (with the exception of I.20) and the Submission Information section;

• Private Pathway Grade Crossing: Complete Header, plus Parts I, II, and III.2.K of the Inventory Form and the Submission Information section;

• Pedestrian Station Grade Crossing (Station, Ped.): Complete Header, plus Parts I and II of the Inventory Form (with the exception of I.20) and Submission Information section;

• Grade-Separated Crossing (highway-rail, pathway, and pedestrian station): Complete Header, plus Part I of the Inventory Form (with the exception of I.20) and the Submission Information section.

For periodic updates to the Crossing Inventory, refer to the Responsibility Table in Appendix B for detailed instructions regarding which data fields must be updated at least every 3 years by the primary operating railroad.

For a change from a private highway-rail grade crossing to a public highway-rail grade crossing, railroads must complete the entire Inventory Form (with the exception of I.20 and III.2.K) with updated information.

For a change from a private pathway grade crossing to a public pathway grade crossing, railroads must update the Header, Parts I, II, and III.2.K of the Inventory Form and the Submission Information section.

For changes in the crossing surface or a change in the crossing warning devices at a public highway-rail grade crossing, the primary operating railroad must complete all of the data fields in the Header of the Inventory Form, check the “Change in Data” box in “Reason for Update” field and update all data fields in Parts II and III on the Inventory Form. If a hardcopy Inventory Form update will be submitted to the Crossing Inventory, complete the Submission Information section of the Inventory Form as well.

Hardcopy Submission

Complete the Submission Information data field at the bottom of page 2 of the Inventory Form for all hardcopy submissions.

Please refer to FRA’s Web site (www.fra.dot.gov) to obtain the mailing address for hardcopy Inventory Form submissions. To find the appropriate mailing address enter “crossing inventory” in the search box of the FRA homepage.

Electronic Submission

Completed Inventory Forms may also be submitted electronically to the
U.S. DOT National Highway-Rail Crossing Inventory. Detailed instructions for the electronic submission of Inventory Forms can be found in the Electronic Submission Instructions, which is a separate document.











APPENDIX B – Responsibility Table for Periodic Updates to the Crossing Inventory

This responsibility table only applies to periodic updates to the Crossing Inventory. This table is intended to clarify which fields have been assigned to primary operating railroads (i.e., railroad or urban rapid transit operator) for updating and which fields have been assigned to State agencies for voluntary updating.

Box Field Update Provided by State Update Provided by Railroad or Transit
Public Private Public Private
Header
A. Revision Date R R R
B. Reporting Agency R R R
C. Reason for Update R R R
D. DOT Crossing Inventory Number R R R
Part I: Location and Classification Information
1. Primary Operating Railroad R R
2. State R R
3. County R R
4. City/Municipality R R
5. Street/Road Name & Block Number R R

Figure 2-97: U.S. DOT-FRA Crossing Inventory Form Part V, Item 9

Check the “Yes” box if the crossing is regularly used by school buses. Check the “No” box if the crossing is not regularly used by school buses. “Regularly” means that there is at least one movement over the crossing, in either direction, by a school bus on a normal school day.

If the “Yes” box is checked, enter the average total number of times that a school bus crosses over the crossing, empty or full, on a normal school day. Back and forth movements count as two passes through the crossing.

10. Emergency Services Route

Figure 2-98: U.S. DOT-FRA Crossing Inventory Form Part V, Item 10

Check the “Yes” box if the crossing is routinely used by highway vehicles to obtain access to facilities that provide emergency services, such as hospitals and police and fire stations. Otherwise check the “No” box.

Submission Information – This information is used for administrative purposes and is not available on the public website.

Figure 2-99: U.S. DOT-FRA Crossing Inventory Form Submission Information

Enter the name of the submitter, the organization represented by the submitter, the telephone number of the submitter, and the date that the Form is being submitted. If the crossing has multiple forms, the information provided in this section should relate to the submitting railroad. This information, “Name,” “Organization,” “Phone,” and “Date” must be provided on the hardcopy Inventory Form only (not electronically). Information collected electronically will be captured through the user’s account information and the time-stamped submittal action.

APPENDIX A – U.S. DOT Crossing Inventory Form

Obtaining an Inventory Number

Highway-rail and pathway crossings in the United States (both at-grade and gradeseparated) must have an assigned U.S. DOT National Highway-Rail Crossing Inventory Number (Inventory Number).

Valid Inventory Numbers can be obtained by submitting an email request to: [email protected].

When submitting an email request for Inventory Numbers, please provide the total number of Inventory Numbers needed and the name, title, company, mailing address, phone number, and fax number of the requestor.

Submission of the Inventory Form

The “U.S. DOT Crossing Inventory Form” (Form), is a two-page, single-sheet, five-part form that provides for easy photocopying and distribution to appropriate parties. The five parts of the form include the following categories:

Part I. Location and Classification Information

Part II. Railroad Information

Part III. Highway or Pathway Traffic Control Device Information

Part IV. Physical Characteristics

Part V. Public Highway Information

As reflected below, the type of crossing will dictate which parts of the Inventory Form must be completed by railroads for the initial reporting of new and previously unreported highway-rail grade and pathway crossings:

• Public Highway-Rail Grade Crossing: Complete entire Inventory Form (with the exception of I.20 and III.2.K);

• Private Highway-Rail Grade Crossing: Complete Header, plus Parts I, II, and III.2.K of the Inventory Form and the Submission Information section;

• Public Pathway Grade Crossing: Complete Header, plus Parts I and II of the Inventory Form (with the exception of I.20) and the Submission Information section;

• Private Pathway Grade Crossing: Complete Header, plus Parts I, II, and III.2.K of the Inventory Form and the Submission Information section;

• Pedestrian Station Grade Crossing (Station, Ped.): Complete Header, plus Parts I and II of the Inventory Form (with the exception of I.20) and Submission Information section;

• Grade-Separated Crossing (highway-rail, pathway, and pedestrian station): Complete Header, plus Part I of the Inventory Form (with the exception of I.20) and the Submission Information section.

For periodic updates to the Crossing Inventory, refer to the Responsibility Table in Appendix B for detailed instructions regarding which data fields must be updated at least every 3 years by the primary operating railroad.

For a change from a private highway-rail grade crossing to a public highway-rail grade crossing, railroads must complete the entire Inventory Form (with the exception of I.20 and III.2.K) with updated information.

For a change from a private pathway grade crossing to a public pathway grade crossing, railroads must update the Header, Parts I, II, and III.2.K of the Inventory Form and the Submission Information section.

For changes in the crossing surface or a change in the crossing warning devices at a public highway-rail grade crossing, the primary operating railroad must complete all of the data fields in the Header of the Inventory Form, check the “Change in Data” box in “Reason for Update” field and update all data fields in Parts II and III on the Inventory Form. If a hardcopy Inventory Form update will be submitted to the Crossing Inventory, complete the Submission Information section of the Inventory Form as well.

Hardcopy Submission

Complete the Submission Information data field at the bottom of page 2 of the Inventory Form for all hardcopy submissions.

Please refer to FRA’s Web site (www.fra.dot.gov) to obtain the mailing address for hardcopy Inventory Form submissions. To find the appropriate mailing address enter “crossing inventory” in the search box of the FRA homepage.

Electronic Submission

Completed Inventory Forms may also be submitted electronically to the

U.S. DOT National Highway-Rail Crossing Inventory. Detailed instructions for the electronic submission of Inventory Forms can be found in the Electronic Submission Instructions, which is a separate document.

APPENDIX B – Responsibility Table for Periodic Updates to the Crossing Inventory

This responsibility table only applies to periodic updates to the Crossing Inventory. This table is intended to clarify which fields have been assigned to primary operating railroads (i.e., railroad or urban rapid transit operator) for updating and which fields have been assigned to State agencies for voluntary updating.

Box Field Update Provided by State Update Provided by Railroad or Transit

Public Private Public Private

Header

A. Revision Date R R R

B. Reporting Agency R R R

C. Reason for Update R R R

D. DOT Crossing Inventory Number R R R

Part I: Location and Classification Information

1. Primary Operating Railroad R R

2. State R R

3. County R R

4. City/Municipality R R

5. Street/Road Name & Block Number R R