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Appendix B for detailed instructions regarding which data fields must be updated at
least every 3 years by the primary operating railroad.
For a change from a private highway-rail grade crossing to a public highway-rail grade
crossing, railroads must complete the entire Inventory Form (with the exception of I.20
and III.2.K) with updated information.
For a change from a private pathway grade crossing to a public pathway grade
crossing, railroads must update the Header, Parts I, II, and III.2.K of the Inventory Form
and the Submission Information section.
For changes in the crossing surface or a change in the crossing warning devices at a
public highway-rail grade crossing, the primary operating railroad must complete all of
the data fields in the Header of the Inventory Form, check the “Change in Data” box in
“Reason for Update” field and update all data fields in Parts II and III on the Inventory
Form. If a hardcopy Inventory Form update will be submitted to the Crossing Inventory,
complete the Submission Information section of the Inventory Form as well.
Hardcopy Submission
Complete the Submission Information data field at the bottom of page 2 of the Inventory
Form for all hardcopy submissions.
Please refer to FRA’s Web site (www.fra.dot.gov) to obtain the mailing address for hardcopy Inventory Form submissions. To find the appropriate mailing address enter
“crossing inventory” in the search box of the FRA homepage.
Electronic Submission
Completed Inventory Forms may also be submitted electronically to the
U.S. DOT National Highway-Rail Crossing Inventory. Detailed instructions for the
electronic submission of Inventory Forms can be found in the Electronic Submission
Instructions, which is a separate document.
Appendix A-3
Appendix A-4
Appendix B-1
APPENDIX B – Responsibility Table for Periodic Updates to the
Crossing Inventory
This responsibility table only applies to periodic updates to the Crossing
Inventory. This table is intended to clarify which fields have been assigned to
primary operating railroads (i.e., railroad or urban rapid transit operator) for
updating and which fields have been assigned to State agencies for voluntary
updating.
For guidance on reporting new and previously unreported crossings, please
refer to the Introduction and Appendix A to this Guide.
Entities subject to FRA’s final rule on National Highway-Rail Crossing Inventory
Reporting Requirements should refer to the rule published in the Federal
Register, as well as the additional information provided in this Guide. Should
any portion of this table conflict with the final rule, the language of the final rule
shall govern.
O – Optional; R – Required; C – Conditionally Required; LLLLLL – Not Applicable
(see Guide for instructions)
Box Field
Update Provided
by State
Update Provided by
Railroad or Transit
Public Private Public Private
Header
A. Revision Date R R R
B. Reporting Agency R R R
C. Reason for Update R R R
D. DOT Crossing Inventory Number R R R
Part I: Location and Classification Information
1. Primary Operating Railroad R R
2. State R R
3. County R R
4. City/Municipality R R
5. Street/Road Name & Block Number R R
6. Highway Type & No. R R
7. Do Other Railroads Operate a Separate Track R R
8. Do Other Railroads Operate over Your Track R R
9. Railroad Division or Region R R
10. Railroad Subdivision or District R R
11. Branch or Line Name R R
12. RR Milepost R R
13. Line Segment O O
14. Nearest RR Timetable Station O O
15. Parent RR R R
16. Crossing Owner R R
Appendix B-2
Box Field
Update Provided
by State
Update Provided by
Railroad or Transit
Public Private Public Private
17. Crossing Type R R
18. Crossing Purpose R R
19. Crossing Position R R
20. Public Access R
21. Type of Train Service R R
22. Average Passenger Train Count Per Day R R
23. Type of Land Use R R
24. Is There an Adjacent Crossing with a Separate
Number?
R R
25. Quiet Zone
26. HSR Corridor ID R R
27. Latitude in decimal degrees R R
28. Longitude in decimal degrees R R
29. Lat/Long Source R R
30.A. Railroad Use O O
30.B. Railroad Use O O
30.C. Railroad Use O O
30.D. Railroad Use O O
31.A. State Use O O
31.B. State Use O O
31.C. State Use O O