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<li> <a href="/life/">Student Life</a></li><li> <a href="/life/student-employment/">Student Employment</a></li><li> <a href="/life/student-employment/supervisor-manual/">Supervisor Manual</a></li>
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<h1>Supervisor Manual</h1>
<div id="intro-paragraph" class="intro editable">
<p>Student Employment Best Practices</p>
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<p class="intro">This compilation of resources has been assembled by the Office of Career Services division of the Academic Success Center to assist supervisors in creating a welcoming, safe, inclusive, connected, cared for, and supportive environment for career development.</p>
<p><strong>The ASC Mission:</strong> We are student-centered support, inspiring the college community to achieve academic success and engagement.</p>
<p><br /><strong>Career Services Mission:</strong> We engage students and alumni in developing skills and self-knowledge to lead meaningful professional lives. We engage employers and community members in providing career-focused developmental and employment opportunities.</p>
<hr />
<h3>
Student Employee Onboarding Checklist
<a id="student-employee-onboarding-checklist"></a></h3>
<p>Targets: Student employees will…</p>
<ul>
<li>
Understand the value of experience gained in their employment
</li>
<li>
Explain the transferable skills gained in any workplace
</li>
<li>
View their work experience as beneficial to their professional development
</li>
<li>
Set and work toward SMART goals within their role
</li>
<li>
Have regular contact with their direct supervisor to address performance and goals
</li>
</ul>
<h4>During the Search and Hiring Process</h4>
<p>Departments will maintain an active profile on Handshake where they will post open positions.</p>
<ul style="list-style-type: circle;">
<li>
This post should have a complete description of the job. It should include not only the duties but<br />also the transferable skills that would be learned by taking on the position
</li>
<li>
The pay rate should be clearly listed and whether it is work-study only!
</li>
<li>
A range of dates for the position
</li>
<li>
Any preferred or required qualifications and experience should also be listed
</li>
<li>
*Best Practice* - require students to submit a resume, cover letter, and class schedule
</li>
</ul>
<h4>On the First Day</h4>
<ul style="list-style-type: circle;">
<li>
Have someone from the department welcome the new staff member, show them their work area,<br />and answer initial questions
</li>
<li>
Inform employees in the immediate area when a new staff member starts so they can greet them<br />during their first shift
</li>
<li>
Determine the employee’s work schedule for at least the first week of employment
</li>
</ul>
<h4>In the First Semester</h4>
<ul style="list-style-type: circle;">
<li>
Work with the employee to set SMART goals for their job to keep learning and improving
</li>
<li>
Encourage student to complete Title IX training requirements early
</li>
<li>
Check in with student employees at least once per week to check in on their progress and wellbeing
</li>
</ul>
<h4>At the End of the Academic Year or End of Employment</h4>
<ul style="list-style-type: circle;">
<li>
Have a performance review session with the student to discuss progress in SMART goals and to<br />review transferable skills gained
</li>
<li>
Seek feedback from the employee about the onboarding, goal setting, and evaluation process
</li>
</ul>
<hr />
<h3>
Student Employment Deadlines and Payroll Information and Mach Forms
<a id="student-employment-deadlines-and-payroll-information-and-mach-forms"></a></h3>
<h4>Links</h4>
<ul>
<li>
<a class="go" href="/support/human-resources/payroll/student-payroll-calendar-23-24/" target="_blank" rel="noopener">2023-2024 Student Payroll Calendar</a>
</li>
<li>
<a class="go" href="https://forms.brockport.edu/view.php?id=631144" target="_blank" rel="noopener">Student Employment Referral Form</a>
</li>
</ul>
<h4>STUDENT EMPLOYMENT 22-23 DATES</h4>
<ul>
<li>
8/17/23 – First Possible Day for Fall Temp Services (*requires Referral)
</li>
<li>
8/17 – 8/25* – Work-Study students hired to start early/training must be paid with temp services (*requires 2 Referrals, one for TS and one for WS)
</li>
<li>
8/24/23 – Last Day Summer Temp Service students can work
</li>
<li>
8/25/23 – First Day Possible for Work-Study (Referral required)
</li>
<li>
8/28/23– First Day of Classes!
</li>
<li>
5/10/23 – Last Day students can work for 23-24 Academic Year
</li>
</ul>
<hr />
<h3>
The Hiring Process
<a id="the-hiring-process"></a></h3>
<p>So, you’ve interviewed a student and decided to give them the job…now what?</p>
<ul style="list-style-type: circle;">
<li>
Offer the position to the student (via phone, email, in-person), and allow student time to accept
</li>
<li>
Confirm additional information with the student to complete the Referral
<ul style="list-style-type: square;">
<li>
Has student worked on-campus before as work-study or temp services? (not BASC,<br />BCDC, BSG, or as a RA or GA)
</li>
<li>
If work-study verification should be made
</li>
<li>
800#
</li>
<li>
Brockport email
</li>
<li>
Enrollment in classes – student employees must be enrolled in at least 1 credit hour to be eligible to be hired through Student Employment. For summer – student employees must be registered for a summer course or registered for fall courses (intention of returning).
</li>
<li>
Start date/schedule
<ul>
<li>
Please note training/orientation should be paid and should be considered the first day work (if scheduled prior to students’ first day on job)
</li>
</ul>
</li>
</ul>
</li>
<li>
<a class="go" href="https://support.joinhandshake.com/hc/en-us/articles/227951067-How-to-Change-Applicant-Status" target="_blank" rel="noopener">Change status of applicants in Handshake</a>
</li>
<li>
<a href="https://support.joinhandshake.com/hc/en-us/articles/115011841627-About-Expiring-a-Job-Posting" target="_blank" rel="noopener">Expire Job Posting</a> if position has been filled
</li>
<li>
Submit a <a href="https://forms.brockport.edu/view.php?id=631144" target="_blank" rel="noopener">Student Employment Referral</a> Mach form
<ul style="list-style-type: square;">
<li>
<strong>Please complete referral accurately – any errors will result in processing causes delays</strong>
<ul style="list-style-type: square;">
<li>
You will receive a submission receipt via email
</li>
</ul>
</li>
<li>
Newly hired student will receive an automatic email (based on the email address you input) directing them to bring <a href="https://www.uscis.gov/i-9-central/acceptable-documents" target="_blank" rel="noopener">acceptable documents</a> and come complete New Hire Paperwork in Student Employment/Career Services Office
<ul style="list-style-type: square;">
<li>
If you select that the student was previously employed, the student will not receive an email to complete new hire paperwork (paperwork is already on file
</li>
</ul>
</li>
<li>
*Best Practice* submit the referral several days before the student is expected to begin work/training to allow time for the student to receive the email from Student Employment, gather acceptable documents, and make an appointment in Handshake to complete paperwork
</li>
</ul>
</li>
<li>
New Hire Paperwork completed by student
<ul style="list-style-type: square;">
<li>
Students must come in with <a href="https://www.uscis.gov/i-9-central/acceptable-documents" target="_blank" rel="noopener">acceptable documents</a> to complete new hire paperwork (I-9, W-4, IT-2104, Retirement Election Form, direct deposit form (if desired) with voided check included, NY state oath) <strong>BEFORE</strong> they start working (unless they have worked on-campus before and we have an I-9 on file for them)
</li>
<li>
Upon completing paperwork student will receive a <strong>green slip “GO”</strong> with our signature to bring back to supervisor as evidence that they can begin to work
<ul style="list-style-type: square;">
<li>
Students are not allowed to begin working until new hire paperwork has been completed and the green slip has been provided to their supervisor
</li>
<li>
Students will receive a <strong>red slip “STOP”</strong> if they need to discontinue working until the acceptable documents have been provided.
</li>
</ul>
</li>
</ul>
</li>
</ul>
<hr />
<h3>
Budget Tracking
<a id="budget-tracking"></a></h3>
<p>As a supervisor, it is important that you keep track of the hours your students are working and ensure that student pay remains within the budget allotment.</p>
<h4>Work Study Awards</h4>
<ul>
<li>
Students are allotted a specific amount of work study per academic year, meant to be divided equally between the two semesters.
</li>
<li>
Work with the student to make sure their hours worked fall within the allotment. If they would like to work more, encourage students to reach out to Financial Aid to see if there is room to increase their award.
</li>
<li>
Make sure that new work study students are aware that work study will be paid to them as a normal paycheck and not as labor to pay back a tuition credit.
</li>
</ul>
<h4>Temporary Services Budget</h4>
<ul>
<li>
Note the total allotment for temporary services employment.
</li>
<li>
Ensure that if you hire a number of employees that work tasks and budget are divided evenly, this can be adjusted later based on student hour needs.
</li>
<li>
Each pay period, deduct from your allotment to keep track of remaining funds.
</li>
</ul>
<p><a href="/support/human_resources/payroll/how_to.html" target="_blank" rel="noopener">How-To Guides for Time and Attendance for Students & Student Supervisors</a> are provided by the payroll office.</p>
<h4>Hours Worked</h4>
<p>With a set budget, students may only work the number of hours that their pay correlates to. Keep track of<br />student hours and have a conversation with them as necessary.</p>
<h4>*Best Practice*</h4>
<p>Make a spreadsheet for work study and temporary services funds. In this spreadsheet, you should include<br />the student, their allotment, the rate of pay, the total pay per period, and the deductions from their<br />allotment and your total budget.</p>
<h4>Sample Tracking Spreadsheet</h4>
<table style="border-collapse: collapse; width: 99.2347%;" border="1"><tbody>
<tr>
<th style="width: 32.9892%;">Pay Period</th>
<th style="width: 33.9874%;">Student 1 - Wage Rate: $13.20</th>
<th style="width: 32.9913%;">Student 2 - Wage Rate: $13.20</th>
</tr>
<tr>
<th style="width: 32.9892%;">12: 8/20/2020 - 9/2/2020</th>
<td style="width: 33.9874%;">125</td>
<td style="width: 32.9913%;">162.5</td>
</tr>
<tr>
<th style="width: 32.9892%;">13: 9/3/202 - 9/16/2020 </th>
<td style="width: 33.9874%;">187.5</td>
<td style="width: 32.9913%;">425</td>
</tr>
<tr>
<th style="width: 32.9892%;">14: 9/17/2020 - 9/30/2020 </th>
<td style="width: 33.9874%;">325</td>
<td style="width: 32.9913%;">425</td>
</tr>
<tr>
<th style="width: 32.9892%;">15: 10/1/2020 - 10/14/2020 </th>
<td style="width: 33.9874%;">246.88</td>
<td style="width: 32.9913%;">456.25</td>
</tr>
<tr>
<th style="width: 32.9892%;">16: 10/15/2020 - 10/28/2020 </th>
<td style="width: 33.9874%;">187.5</td>
<td style="width: 32.9913%;">481.25</td>
</tr>
<tr>
<th style="width: 32.9892%;">17: 10/29/2020 - 11/11/2020 </th>
<td style="width: 33.9874%;">118.75</td>
<td style="width: 32.9913%;">375</td>
</tr>
<tr>
<th style="width: 32.9892%;">Total Fall 2023 Spent</th>
<td style="width: 33.9874%;">2325.00</td>
<td style="width: 32.9913%;">2325.00</td>
</tr>
<tr>
<th style="width: 32.9892%;">Fall 2023 Work-Study Allocation</th>
<td style="width: 33.9874%;">$4,000.00</td>
<td style="width: 32.9913%;">$4,500.00</td>
</tr></tbody></table>
<p class=""> </p>
<table class="lw_table_original" style="border-collapse: collapse; width: 99.2347%;" border="1"><tbody>
<tr>
<th style="width: 49.9839%;">Total Temp Services Allocation 2023</th>
<td style="width: 49.9839%;">$10,000.00</td>
</tr>
<tr>
<th style="width: 49.9839%;">TS Spent</th>
<td style="width: 49.9839%;">$11,970.01</td>
</tr>
<tr>
<th style="width: 49.9839%;">TS Remaining</th>
<td style="width: 49.9839%;">-$1,970.01</td>
</tr></tbody></table>
<p class=""> </p>
<hr />
<h3>
Providing Career Development
<a id="providing-career-development"></a></h3>
<h4>How to Set Goals with Your Employee</h4>
<ul style="list-style-type: circle;">
<li>
Set up a meeting with the student to go over the components of a SMART goal
<ul style="list-style-type: square;">
<li>
Is it Specific? The goal should be narrow to ensure effective planning.
</li>
<li>
Is it Measurable? Define what proves that progress is being made.
</li>
<li>
Is it Attainable? Is the goal reasonable to achieve in the time set?
</li>
<li>
Is it Relevant? Does the goal align with the student’s values and long-term objectives?
</li>
<li>
Is it Time-based? Set an end-date for task prioritization and motivation.
</li>
</ul>
</li>
<li>
Check in frequently to evaluate progress and adjust as necessary.
</li>
<li>
Celebrate accomplishment of the SMART goal, and have the student reflect on their experience,<br />and repeat.
</li>
</ul>
<h4>Establish a Project List/Routine</h4>
<table class="lw_table_original" style="border-collapse: collapse; width: 99.2347%;" border="1"><tbody>
<tr>
<th style="width: 49.9839%;">A Physical Project List</th>
<td style="width: 49.9839%;">
<ul>
<li>
Select an accessible place in the workspace
</li>
<li>
Create a chart that reflects the project description, supervisor to report to, timeframe for completion, and sign up
</li>
</ul>
</td>
</tr>
<tr>
<th style="width: 49.9839%;">A Digital Project List</th>
<td style="width: 49.9839%;">
<ul>
<li>
Using Teams or platform of choice, make sure the link is working and easily accessible – consider also having a QR code at student workspaces
</li>
<li>
Create a sign-up document that includes the project description, supervisor to report to, and timeframe for completion
</li>
</ul>
</td>
</tr>
<tr>
<th style="width: 49.9839%;">A Routine</th>
<td style="width: 49.9839%;">
<ul>
<li>
Using Teams or platform of choice, make sure the link is working and easily accessible – consider also having a QR code at student workspaces
</li>
<li>
Create a sign-up document that includes the project description, supervisor to report to, and timeframe for completion
</li>
</ul>
</td>
</tr></tbody></table>
<h4 class=""> </h4>
<h4 class="">Pre And Post Assessment</h4>
<ul>
<li class="">
As part of student onboarding, conduct a pre-assessment of employee’s skills and comfort with job role. This should include data from existing staff members, and a self-evaluation of the student.
</li>
<li class="">
At the end of the academic year or term of employment, the same survey should be repeated to assess growth.
</li>
<li class="">
Use findings to guide the student toward their goals and to inform future training and supervisory practices.
</li>
</ul>
<h4 class="">Letters Of Reference</h4>
<ul>
<li class="">
Be sure to prepare a letter of reference for the student employee.
</li>
<li class="">
This may be a teachable moment if they do not ask for one or are unsure how to do so. You could teach etiquette for the request as well as the importance of doing so. Be sure to highlight the transferable skills that will best serve the student in their long-term goals.
</li>
</ul>
<hr />
<h3>
Establishing a Peer Mentor Program
<a id="establishing-a-peer-mentor-program"></a></h3>
<p>Effective peer mentor programs require a significant investment of time and resources to develop and<br />manage. However, it will allow students to develop a stronger connection to the college community. They<br />will gain an understanding of how their job helps the department and others on campus. Students serving<br />as peer mentors will also enhance their leadership and communication skills.</p>
<h4>Best Practices in Designing a Program</h4>
<ul style="list-style-type: circle;">
<li>
Allow at least 1 year to design and implement the program
</li>
<li>
Determine what purpose your program will serve. Are mentors orienting or supervising new student employees? Will they serve as formal mentors or informal mentors?
</li>
<li>
Define program parameters. Will all student staff participate or only a few? What will the selection criteria be? Is their participation for a set time or indefinite? Is their job to target specific skills or holistic support?
</li>
<li>
Set a budget, including peer mentor compensation and funding for training or events
</li>
<li>
Consider mentor: mentee ratios. Is the program going to be more of a 1-on-1 or a group setting?
</li>
<li>
Write job descriptions that specify the qualifications for peer mentors and expectations such as frequency and length of mentee interactions and reporting requirements
</li>
<li>
Identify what content mentors are expected to share with mentees. Some of it may be applicable to students in general, and some may be specific to the department or position
</li>
<li>
Develop policies and procedures, including expectations for both mentors and mentees, handling conflict or other issues, and how to end the mentoring relationship
</li>
</ul>
<h4>Best Practices in Running a Program</h4>
<ul style="list-style-type: circle;">
<li>
Recruit peer mentors who are committed to the program and believe they can make a positive difference for mentees. Mentors should also have strong academic, communication, and interpersonal skills.
</li>
<li>
Provide training to mentors at the beginning of the program and throughout. Training should clarify the goals of the program, the role of the mentor, address effective communication, helping skills and diversity issues, and include anticipated needs of mentees and common issues mentors may face.
</li>
<li>
Consider making the final selection of peer mentors after some initial training to determine best fit.
</li>
<li>
Create a structured beginning to the mentor-mentee relationship such as an orientation or event.
</li>
<li>
Mark the end of the year or program with a celebration to help mentees reflect on their experience and recognize the efforts of mentors.
</li>
<li>
Develop an assessment plan to evaluate participant experiences and to improve the program over time using multiple measures of assessment including summative and formative evaluations.
</li>
</ul>
<hr />
<h3>
<a class="go" href="/live/files/7471-supervisor-manual-pre-post-assessments" target="_blank" rel="noopener">Pre and Post Assessments</a>
<a id="pre-and-post-assessments"></a></h3>
<h3>
<a class="go" href="/live/files/7472-supervisor-manual-performance-evaluation" target="_blank" rel="noopener">Performance Evaluation</a>
<a id="performance-evaluation"></a></h3>
<h3>
<a class="go" href="/live/files/7473-supervisor-manual-student-employee-exit-interview" target="_blank" rel="noopener">Student Employee Exit Interview</a>
<a id="student-employee-exit-interview"></a></h3>
<h3>
<a class="go" href="/live/files/7474-supervisor-manual-student-employee-offboarding" target="_blank" rel="noopener">Student Employee Offboarding Checklist</a>
<a id="student-employee-offboarding-checklist"></a></h3>
<hr />
<h3>
Resources
<a id="resources"></a></h3>
<ul>
<li>
The Office of Career Services
<ul>
<li>
<a href="/life/student-employment/">Brockport Student Employment Website</a> (updates pending)<br />
<ul>
<li>
Student Employment Team
</li>
</ul>
</li>
<li>
Email: <a href="mailto:[email protected]">[email protected]</a>
</li>
<li>
Phone: 585-395-2159
</li>
</ul>
</li>
<li>
Supervisor Newsletters
<ul>
<li>
Important information and updates are submitted to the supervisor listserv a few times per<br />semester
</li>
</ul>
</li>
<li>
<a class="go" href="https://support.joinhandshake.com/hc/en-us/categories/202707307-Employer" target="_blank" rel="noopener">Handshake Help Center - Employer articles</a>
</li>
<li>
Mandatory Supervisor Trainings provided by Student Employment
<ul>
<li>
Basics Session
</li>
</ul>
</li>
<li>
<a class="go" href="/support/student-behavioral-consultant-team/" target="_blank" rel="noopener">Student Behavioral Consultant Team</a>
</li>
</ul>
<hr />
<h3>
Laws & Policies That Guide Student Employment
<a id="laws---policies-that-guide-student-employment"></a></h3>
<ul>
<li>
<a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=768" target="_blank" rel="noopener">SUNY Student Employment Policy</a>
</li>
<li>
<a class="go" href="/support/policies/adopted/af_hr_oath_of_office.html" target="_blank" rel="noopener">NYS Oath of Office</a>
</li>
<li>
<a class="go" href="/support/human_resources/payroll/timesheets.html" target="_blank" rel="noopener">False Timesheets Policy</a>
</li>
<li>
<a class="go" href="https://ifap.ed.gov/fsahandbook/attachments/1920FSAHdbkVol6Ch2.pdf" target="_blank" rel="noopener">Federal Student Aid Handbook, volume 6, Chapter 2: The Federal Work-Study Program</a>
</li>
<li>
<a class="go" href="https://labor.ny.gov/workerprotection/laborstandards/labor_standards.shtm" target="_blank" rel="noopener">New York State Division of Labor Standards</a>
</li>
<li>
<a class="go" href="https://www.dol.gov/agencies/whd/flsa" target="_blank" rel="noopener">U.S. Dept of Labor - The Fair Labor Standards Act (FLSA)</a>
</li>
<li>
<a class="go" href="https://www.uscis.gov/i-9-central/complete-correct-form-i-9/complete-section-1-employee-information-and-attestation/foreign-academic-students" target="_blank" rel="noopener">U.S. Dept of Homeland Security: Foreign Academic Students and On-Campus Employment</a>
</li>
<li>
<a class="go" href="https://www.uscis.gov/i-9-central" target="_blank" rel="noopener">U.S. Dept of Homeland Security: Form I-9, Employment Eligibility Verification</a>
</li>
<li>
<a class="go" href="https://www.irs.gov/pub/irs-pdf/fw4.pdf" target="_blank" rel="noopener">Dept of the Treasury IRS: Form W-4 Employee’s Withholding Certificate</a>
</li>
<li>
<a class="go" href="https://www.tax.ny.gov/pdf/current_forms/it/it2104_fill_in.pdf" target="_blank" rel="noopener">New York State Employee’s Withholding Allowance Certificate IT-2104</a>
</li>
</ul>
</div>
</article>
<div class="table_of_contents">
<h2>Table of Contents</h2>
<ul class="table_of_contents link-list">
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#student-employee-onboarding-checklist">Student Employee Onboarding Checklist</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#student-employment-deadlines-and-payroll-information-and-mach-forms">Student Employment Deadlines and Payroll Information and Mach Forms</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#the-hiring-process">The Hiring Process</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#budget-tracking">Budget Tracking</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#providing-career-development">Providing Career Development</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#establishing-a-peer-mentor-program">Establishing a Peer Mentor Program</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#pre-and-post-assessments">Pre and Post Assessments</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#performance-evaluation">Performance Evaluation</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#student-employee-exit-interview">Student Employee Exit Interview</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#student-employee-offboarding-checklist">Student Employee Offboarding Checklist</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#resources">Resources</a></li>
<li class="anchor-h3"><a href="/life/student-employment/supervisor-manual/#laws---policies-that-guide-student-employment">Laws & Policies That Guide Student Employment</a></li>
</ul>
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<h1>Semester Index Policy</h1>
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<tbody>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Registration and Records</li> <li>Student - Graduate</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
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<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
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<h2>Policy Statement</h2>
<p>
The semester index is a measure of academic performance determined by dividing the total number of quality credits earned for a semester by the total number of semester credits registered, as indicated in the following example.
</p>
<table border="0">
<tbody>
<tr>
<th scope="rowgroup">
Course
</th>
<th scope="rowgroup">
Credits
</th>
<th scope="rowgroup">
Grade
</th>
<th scope="rowgroup">
Quality Points
</th>
</tr>
<tr>
<td>
THE 205
</td>
<td style="text-align: center;">
3
</td>
<td style="text-align: center;">
B
</td>
<td style="text-align: center;">
9
</td>
</tr>
<tr>
<td>
ENL 171
</td>
<td style="text-align: center;">
3
</td>
<td style="text-align: center;">
C
</td>
<td style="text-align: center;">
6
</td>
</tr>
<tr>
<td>
SOC 100
</td>
<td style="text-align: center;">
3
</td>
<td style="text-align: center;">
E
</td>
<td style="text-align: center;">
0
</td>
</tr>
<tr>
<td>
BIO 111
</td>
<td style="text-align: center;">
3
</td>
<td style="text-align: center;">
D
</td>
<td style="text-align: center;">
3
</td>
</tr>
<tr>
<td>
CHM 205
</td>
<td style="text-align: center;">
4
</td>
<td style="text-align: center;">
A
</td>
<td style="text-align: center;">
16
</td>
</tr>
<tr>
<td>
Totals
</td>
<td style="text-align: center;">
16
</td>
<td style="text-align: center;">
 
</td>
<td style="text-align: center;">
34
</td>
</tr>
</tbody>
</table>
<p>
Semester Index - Quality Credits for Semester (34) - credits (16) = 2.12 semester index.
</p>
<p>
The cumulative index is a measure of academic performance determined by dividing the total number of quality credits earned to date by the total number of semester credits registered to date.
</p>
<p>
All grades earned at Brockport (including D’s and E’s) are used in computing the cumulative academic index.
</p>
<p>
Although semester credits earned at other institutions may be transferable, grades are not. Grade point averages are representative only of the level of achievement attained by the student in course work completed at Brockport.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
 <em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p><em>There are no procedures for this policy at this time</em></p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Satisfactory Grades (at the Graduate Level) Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Student - Graduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Brockport University Senate</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>President</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>1978-1979 (Senate Resolution 1978-1979 #6)</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
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<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p>
An explanation of Satisfactory/Unsatisfactory (S/U) grading at the graduate level, including limits on S/U credits and their relationship to GPA.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h4>
Satisfactory/Unsatisfactory Grades
</h4>
<p>
A limited number of Satisfactory/Unsatisfactory grades, not to exceed nine credits, may be used in specified courses and teacher education practica at the 500 or 600 level with departmental approval. Additional credits on a Satisfactory/Unsatisfactory basis may be taken at a 700 level or above with departmental approval. An “S” grade shall indicate that the work completed is at least “B” quality; an “S” grade is not calculated in the grade point average (GPA).
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
Center for Graduate Studies
</p>
<p>
Office Location: Rakov 101
</p>
<p>
Phone: 585-395-2525
</p>
<p>
Fax: 585-395-2515
</p>
<p>
E-mail: <a href="mailto:[email protected]?subject=">[email protected]</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
1984
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
1978-1979
</td>
<td>
Policy Adopted (Senate Resolution 1978-1979 #6)
</td>
</tr>
</tbody>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Graduate Academic Clemency Policy</h1>
</div>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Student - Graduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Center for Graduate Studies</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2015-04</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
An explanation of the criteria for academic clemency – an appeal to have up to 9 graduate credits stricken from the graduate cumulative GPA.
</p>
<h2>Purpose/Scope</h2>
<p>
A matriculated graduate student may apply for Graduate Academic Clemency so that up to 9 credits of graduate coursework taken at SUNY Brockport remain on the student’s transcript but do not apply to the student’s cumulative graduate GPA.
</p>
<h2>Applicability</h2>
<p>
A student: 
</p>
<ul>
<li>Must have a Brockport cumulative graduate GPA <3.0 to be eligible for Graduate Academic Clemency; 
</li>
<li>Can be granted Graduate Academic Clemency one time only; 
</li>
<li>Can have only enough course grades stricken from the cumulative graduate GPA to return the student to good academic standing.
</li>
</ul>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h4>
De-matriculated graduate student readmitted to a degree program
</h4>
<p>
A dematriculated student who has not taken courses at Brockport for at least two calendar years may, upon readmission and enrollment, have Graduate Academic Clemency for graduate coursework previously taken at Brockport.
</p>
<h4>
Current matriculated graduate student (case 1)
</h4>
<p>
A current matriculated graduate student may have Graduate Academic Clemency for graduate coursework taken at Brockport, which even with sufficient grade(s) would not fulfill student’s current degree requirements.
</p>
<h4>
Current matriculated graduate student (case 2)
</h4>
<p>
A current matriculated graduate student may have Graduate Academic Clemency for graduate coursework taken at Brockport if:
</p>
<ul>
<li>That course(s) would have fulfilled degree requirements if student had earned higher grade(s)
</li>
<li>Student subsequently successfully completes and transfers in credits from another institution, which were pre-approved in writing by the department as fulfilling the same degree requirement(s) as that course(s).
</li>
</ul>
<h4>
Non-matriculated student admitted and enrolled in a graduate degree program
</h4>
<p>
A newly matriculated graduate student may have Graduate Academic Clemency for graduate coursework taken as a non-matriculated student at Brockport, which are not applied by the admitting department to fulfill degree requirements.
</p>
<p>
All coursework stricken from the cumulative graduate GPA through the clemency process do not count towards graduate degree requirements.
</p>
<p>
A student’s appeal for Graduate Academic Clemency requires the support of the graduate director and chairperson of the student’s degree program as well as the Dean of The Graduate School.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]">Center for Graduate Studies</a>
</p>
<p>
Office Location: Rakov 101
</p>
<p>
Phone: (585) 395-2525
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2020-04
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2015-04
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Incomplete Grades – Application Process Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Registration and Records</li></ul></td>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2014-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
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<h2>Policy Statement</h2>
<p>
Information on taking an incomplete grade in a course.
</p>
<h2>Purpose/Scope</h2>
<p>
If you fail to complete all the required work for a course because of circumstances beyond your control, you may request your instructor to assign you a grade of “Incomplete.” The decision to grant a grade of Incomplete is solely the instructor’s and should be based upon incomplete work, not failed examinations or poor attendance.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
If you are granted an Incomplete, you will be required to agree to an Incomplete Contract which will specify the work you must complete to meet course requirements as well as an alternate grade to be assigned if the work is not completed by the agreed upon date on the form. The date by which the work must be completed can be no later than the end of the following semester. On rare occasions the instructor may agree to extend the length of the Incomplete Contract due to (still further) circumstances beyond the student’s control, but under no conditions will the contract be extended beyond one additional semester.
</p>
<p>
When Incompletes are changed to grades, GPAs are not recomputed for the semester in which the “I” was issued. The semester GPA is based upon grades at the close of the semester in question, for purposes of determining Honors standing, as well as for probation and dismissal and other grade-point related policies. The Incomplete designation is used where the instructor agrees to provide some extra time to finish a minor portion of the course work before a grade is given. It is not intended to allow the student to complete major portions of course work or to essentially repeat the course in a future semester.
</p>
<p>
Two important points about Incompletes:
</p>
<ol>
<li>1) You cannot register for a course in which you have a pending “I.” Your only recourse is to either complete the work as agreed upon on the contract, or allow the alternate grade to be posted.
</li>
<li>2) You must complete all “I” grades before graduation, regardless of whether or not the course is required for your program, or accept the alternate grade.
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
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<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
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<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
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<tr>
<td>
Next Review Date
</td>
<td>
2019-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2014-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Missing Student Notification Policy for Residential Students Policy</h1>
</div>
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<div class="row space-above more">
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Residential Life</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Residential Life/Learning Communities</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2010-05</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2016-09</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The following policy and procedure has been established to assist in the location of a student living on campus at the University, based on the facts the student is identified as a missing student.
</p>
<h2>Purpose/Scope</h2>
<p>
To establish policy and procedures regarding reporting, investigation, and emergency notification when a residential student is missing from SUNY Brockport.
</p>
<h2>Applicability</h2>
<p>
 All members of SUNY Brockport share in the responsibility of reporting when they believe a student is missing. Missing student reports should be referred immediately to the University’s University Police department, with the Chief of University Police or designee being the main contact official.
</p>
<h2>Definitions</h2>
<p>
<strong>Residential Student</strong>: a student who resides in SUNY Brockport residence halls or the Student Townhomes, has a signed Housing Agreement, and is currently an enrolled student.
</p>
<p>
<strong>Missing Student</strong>: a student is presumed missing if they are overdue in reaching home or campus or another specific location for 24 hours past their expected arrival, if additional factors lead University staff or other community members to believe they are missing, if there are concerns for the safety of the student due to prior mental and/or physical health issues and/or pertinent extenuating circumstances and/or a check of their residence supports this determination.
</p>
<h2>Policy Procedures</h2>
<h3>
Notification
</h3>
<p>
A. Upon check in, to the residence halls, students are given the option to identify a contact person(s) to be notified within 24 hours of the determination that the student is missing. The student is responsible to ensure that contact person(s) information is up to date and accurate.
</p>
<p>
B. The University is required to notify a custodial parent or guardian and any additional contact person(s) identified by the student when the residential student is under the age of 18 and <br />
not emancipated, notification must be within 24 hours of the determination that the student is missing. Residential students are advised of this notification requirement on the form they complete when providing information on their designated contact a person(s).
</p>
<p>
C. The University will also notify the appropriate law enforcement agency within 24 hours after the student is determined missing.
</p>
<h3>
Procedures
</h3>
<p>
A. Any university and/or community member that has information that a residential student is missing is required to immediately report this information to University Police and the Office of Residential Life/Learning Communities.
</p>
<p>
B. The Office of Residential Life/Learning Communities staff will conduct a preliminary investigation regarding the reported missing student including:
</p>
<ol>
<li>Attempting to contact the student via phone.
</li>
<li>Visiting the student’s residence hall room to verify whereabouts and/or wellness and will update appropriate departments and/or University Officials.
</li>
<li>If the student is not in their room, questioning the other occupants regarding whereabouts and/or wellness in collaboration with University Police.
</li>
<li>If no information is available upon entering the student’s bedroom (keying in, if necessary) and conducting a health and safety inspection by looking for visible personal property that might help determine the students’ whereabouts.
</li>
<li>Collaborating with University Police to conduct the room checks, and/or providing an update to other law enforcement agencies.
</li>
<li>Making appropriate notifications if contact is made with the missing student.
</li>
</ol>
<p>
C. Once the residential student is located, a follow-up appointment is scheduled with the student, the Resident Director and/or the Director of Residential Life/Learning Communities or designee.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2021-09
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2016-09
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2010-05
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Procedures for Handling Investigations by State and Federal Agencies Policy</h1>
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<td><ul class="multi_value"><li>Affirmative Action</li> <li>Employment</li> <li>Policy</li></ul></td>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>University-wide</td>
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<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>President</td>
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<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable </td>
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<h2>Applicability</h2>
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<h2>Definitions</h2>
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<h2>Policy Procedures</h2>
<p>
In order to standardize procedure for handling investigations by state and federal agencies outside the University (i.e., U.S. Department of Labor, Equal Employment Office, Human Rights Offices, various other agencies, etc.) the following procedure will be followed:
</p>
<ol>
<li>
<p>
The office or individual contacted by a state or federal agency requesting data or information on employees or students, review of files, etc. will be referred to the Office of the President.
</p>
</li>
<li>
<p>
Based upon such referral, the Assistant to the President will determine the nature of the request, the office involved, whether a subpoena has been issued or under what federal directive or law such an investigation is directed. Based upon such investigation, University Counsel’s Office will be consulted.
</p>
</li>
<li>
<p>
After review by the University Counsel’s Office procedures will be suggested for handling the agency request.
</p>
</li>
<li>
<p>
The President’s Office will notify the University office involved and will make the necessary arrangements for satisfying the agent’s request. In the event that access to the information is denied, arrangements will be made for the agent to discuss the matter with the University Counsel.
</p>
</li>
<li>
<p>
A written report of the investigation, records involved, and information sought from the records, etc. will be completed by the Office of the President and a copy filed with SUNY University Counsel’s Office.
</p>
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
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<em>There are no links for this policy at this time.</em>
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<h2>History <em>(in descending order)</em></h2>
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<td>
Next Review Date
</td>
<td>
 
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Repeating Courses at the Undergraduate Level Policy</h1>
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<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Registration and Records</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2015-09-01</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Repeating classes can have an impact on a student’s GPA and/or financial aid package. Before repeating a class, students should be aware of what the impact of repeating that class will have on their GPA and/or financial aid package. This policy explains the impact of repeating classes at the Undergraduate Level.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Students can repeat any course to attempt a higher grade. When repeating a course, only the grade earned in the <em>most recent repetition</em> will count toward the grade point average, whether it is higher, lower, or the same. There are several other important considerations that should be understood before actually registering for a repeat:
</p>
<p>
A. Usually students cannot receive credit for the same course more than once. The credits received in the final repetition of a course are also the only ones used to compute credits toward graduation. (There are some exceptions, such as certain courses that can be taken more than once for credit.) It is important for transfer students to note that if you take a course at Brockport that has been evaluated as equivalent to a course you have transferred from another college, the transferred course credits will be removed from your total credit calculation.
</p>
<p>
B. If you wish to repeat a course to improve your grade, you can only repeat the course at Brockport, and it must be the identical course (same course number), not simply an equivalent. Departments can accept an alternative course toward a degree requirement, but it won’t change the existence of the previous course on the transcript, and it won’t prevent that previous course from being counted in the computing of the overall grade point average. Courses taken at other institutions never affect your average, because only credits transfer, never grades.
</p>
<p>
C. Although only the most recent grade is used to compute grade point averages, all attempted courses remain on the transcript. The transcript is the University’s official record of a student’s academic history at Brockport and nothing is ever removed from it.
</p>
<p>
D. If a course changes in number or title before a student has the chance to repeat it, the student may still take it for a change of grade provided that the department offering the course certifies that it is still the same course in terms of content. It is important to get the department’s approval in writing in advance.
</p>
<p>
E. If a course is taken on a Satisfactory/Unsatisfactory basis, the student may repeat the course with the same option, or the student may opt for a letter grade. A course initially taken for a letter grade can only be repeated later for a letter grade.
</p>
<p>
F. Last, and very important to remember: New York state will no longer pay a student to repeat a course unless the course was previously failed (“E” or “U”), or unless the student did not attain the grade demanded by a given program. This pertains to all state aid including grants (TAP, APTS) or scholarships (Merit, etc.). This means that repeating a course with an original grade of “D-” or better for undergraduates or a grade of “C” or better for graduates won’t be counted as part of a full-time course load (for financial aid purposes) unless the major or certification program requires that particular course, and a higher grade than the last one. A student can still repeat the course if s/he wishes, but must make sure that s/he is enrolled for 12 other credits if receiving state aid as a full-time student. The Veterans Administration is also stringent and follows the same guidelines as the state of New York. It is imperative to understand which classes are repeatable.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
For more information, contact the Office of Financial Aid, Office of Academic Advisement, Office of Student Accounts or the Office of Veterans Affairs.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2020-09
</td>
<td>
Three-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2015-09
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
N/A
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Extra Service Policy for Professionals Who Teach</h1>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>1999-09-01</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
To permit qualified professional staff at SUNY Brockport to be compensated for teaching credit-bearing courses at SUNY Brockport.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Members of the university’s professional staff who possess requisite academic credentials, which include earned graduate or professional degrees in a field that is relevant to the teaching assignment, may, upon the invitation and approval of the appropriate academic department, teach one undergraduate or one graduate course per semester, as assigned by the academic department chair, provided ALL of the following provisions are followed:
</p>
<ol>
<li>Teaching credit-bearing courses is not one of the duties of the professional staff member’s regular performance program.
</li>
<li>The professional staff member meets all qualifications for the position as stipulated by the department.
</li>
<li>The course is scheduled and offered at a time that is outside the regular workday for the professional staff member.
</li>
<li>The professional staff member’s supervisor approves the assignment and the request for extra service compensation. If, in the judgment of the professional staff member’s supervisor, such assignment would conflict with the performance of the staff member’s regular duties, the request for permission to perform additional duties for extra-service compensation will be denied.
</li>
<li>Extra-service compensation for this assignment does not exceed the compensation paid to other adjunct faculty in the department during the semester in which the course is offered.
</li>
</ol>
<p>
The professional staff member’s course will be supervised by the department chair, and will be subject to the course and instructor evaluation procedures that exist for all other courses in the department.
</p>
<p>
<strong>NOTE:</strong> An invitation to teach a course during a specific semester involves no expectation of renewal of this teaching opportunity.
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Forms
</h3>
<p>
Extra Service Approval<br />
UP-8<br />
UP-6<br />
Dual Employment Form<br />
Extra Service Voucher
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2004-09-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
1999-09-01
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Title IV (Withdrawal) Refunds / Impact on Student Account Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial</li> <li>Financial Aid</li> <li>Student - Undergraduate</li> <li>Student Accounts</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Student Accounts and Accounting</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Financial implications of reduced Title IV awards caused by student withdrawal from course(s).
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Federal Student Aid (Title IV) regulations require that funds must be returned to the lender when a recipient of those funds ceases to be enrolled prior to the end of a payment period or period of enrollment through the 60 percent point in each payment period or period of enrollment. The return of these funds may result in a balance due on the student’s Brockport account.
</p>
<p>
Source: Federal Student Aid Handbook (Volume 5; Overawards, Overpayments & Withdrawal Calculations)
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go go" href="https://fsapartners.ed.gov/knowledge-center/fsa-handbook">Link to Federal Student Aid Handbook</a>
</p>
<p>
<a class="go" href="/bursar/title4recalc/index.html">For information and sample scenarios</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Financial Aid for Study Abroad Policy</h1>
</div>
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<article>
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<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Financial Aid</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Financial Aid</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2009-Spring</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
It is possible to receive additional financial aid for overseas study.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
If you would like financial aid to help cover a study-abroad program, you must provide the Financial Aid Office with a copy of the program acceptance letter and program budget sheet from the International Education Office.
</p>
<p>
The Financial Aid Office will calculate your eligibility for additional student loans based on the cost of the study abroad program as indicated on the budget sheet. The awarding of the Federal Subsidized and Unsubsidized Stafford Loans may not exceed the federal annual loan limits.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="/scholarships-aid/" target="_blank" rel="noopener">For more information on student loans, visit the Financial Aid Office Web site</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2014-Spring
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2009-Spring
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Guidelines for Dealing With News Media Policy</h1>
</div>
</div>
</div>
<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Communications</li> <li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>University Communications</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Vice President for Advancement & Communications</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable </td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2020-08-03</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2020-08-03</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Employees of the University are in occasional contact with news media representatives carrying out their information-gathering tasks. Because the range of information sought in these contacts is so wide, no set of guidelines can cover every possible situation. This statement deals, nevertheless, with some principles and suggested procedures, which are intended to facilitate the free flow of information and to ensure an accurate response to the news media’s questions.
</p>
<h2>Purpose/Scope</h2>
<p>
The University, as a public-supported institution of higher education, has significant responsibilities of accountability in reporting to the citizens of New York State. In large part, this reporting process takes place through the news media. The University has an obligation to cooperate with the news media.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
The President, as chief administrative officer of the University, is the principal spokesperson for SUNY Brockport. In most cases, they have delegated this responsibility to the Office of University Communications.
</p>
<p>
In dealing with news media, employees should make a clear distinction between their role as a University employee, their role as a recognized authority in a given field and their role as a private citizen.
</p>
<p>
Inquiries about University-related matters should normally be routed through the Office of University Communications. The Office either responds directly to inquiries, or refers the news media to the appropriate University employee, if that employee is willing to deal with the news media. Whenever possible, the Office will give adequate, prior notice to an office or individual that may be contacted by the news media.
</p>
<p>
Questions dealing with University policy or with complex university matters involving more than one area should be referred to the Office of University Communications.
</p>
<p>
News media inquiries should be answered as promptly as possible. Media deadlines are usually very tight. Stories will normally not be held awaiting a specific response.
</p>
<p>
<strong>SUGGESTED PROCEDURES</strong>
</p>
<p>
1. If the news media should contact you directly and you are in doubt about responding to the subject of inquiry, contact the Office of University Communications for guidance.
</p>
<p>
2. Confine your responses to matters about which you have direct knowledge. Passing on information which “you have heard about,” “you understand to be the case,” or “you were told by someone who ought to know” can often lead to difficulties.
</p>
<p>
3. Decline to answer specific questions which involve University policy, complex inter-area matters and questions which cannot be answered with first-hand knowledge. The agreement to be interviewed does not imply the obligation to answer every question posed.
</p>
<p>
4. When you agree to be interviewed, you are “on the record.” To say, “this is off the record,” does not take you off the record unless the reporter agrees. The same applies to “not for attribution” and other such screens.
</p>
<p>
5. During or immediately after an interview, it is a sound idea to make a few notes on your responses. Another technique to avoid misunderstanding is to ask the reporter to repeat back to you his/her notes and understanding of your comments. If you believe that considerable caution is required, ask the reporter to give you his/her questions. Develop your answers in writing; then make contact with the reporter and read your responses. This is a rather extreme, but secure, method of avoiding misquotation.
</p>
<p>
6. When taking part in a radio or television interview, don’t let the “live” tape recorder or television camera rush you into responding to a difficult question. If a “dead spot” occurs, that is the reporter’s problem. Don’t hesitate to decline to answer a question, if you believe it may involve areas already mentioned in these guidelines as inappropriate for you to answer. A simple, “I am not able to respond to that question,” or “I don’t know,” is adequate and to the point.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<a href="mailto:[email protected]?subject=Guidelines%20for%20Dealing%20with%20News%20Media%20Policy">Vice President for University Relations</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2025-08-03
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2020-08-03
</td>
<td>
Corrected dept names and added contact information and Cabinet approval
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
Not applicable
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2020-08-03</strong>
</p>
</article>
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<h1>Reinstatement at the Undergraduate Level After Dismissal Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of the Vice Provost for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
</tr>
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<th class='audit_label'>Adoption Date</strong></td>
<td>2013-08</td>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
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<h2>Policy Statement</h2>
<p>
Students may appeal their first dismissal from the University for poor academic performance.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Brockport does allow dismissed students to appeal their first dismissal. A faculty/staff committee organized by the Office of the Vice Provost for Academic Affairs handles this appeal. Dismissed students will receive information about appeals with their letters of dismissal. A student who successfully appeals an academic dismissal and who is allowed to return for the next regular semester is called a reinstated student. In the case of reinstated students, no readmissions decision is required and no forgiveness policy (recalculation of GPA) is applied to the academic record. Reinstated students must bring the cumulative GPA to a minimum 2.0 during the reinstatement semester or they will be dismissed again.
</p>
<p>
If a student does not return for the approved reinstatement semester or returns to the University and then separates from the University for any reason (failing to complete the reinstatement semester), the University will return the student to dismissal status. It will then be another two regular semesters (Special Sessions, winter or summer to not count) before the student can apply for readmission to the University.
</p>
<p>
<strong>Note:</strong> The “automatic reinstatement” practice allowing reinstatement without appeal has been terminated. After Fall 2012, all students dismissed for academic reasons must file an appeal of academic dismissal with the Office of the Vice Provost if they wish to make a case for reinstatement.
</p>
<p>
<strong>Note:</strong> The degree requirements that were in effect at the time of the reinstated student’s original admission remain in effect after reinstatement. However, if the student is returned to dismissal status and is subsequently readmitted, the student will be subject to the degree requirements in effect during the semester of readmission.
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<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
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<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
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<h2>History <em>(in descending order)</em></h2>
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Item
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Date
</th>
<th>
Explanation
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<td>
Next Review Date
</td>
<td>
2018-08
</td>
<td>
Three-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2013-08
</td>
<td>
Policy Adopted
</td>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Patents and Copyrights Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic Affairs</li> <li>Policy</li></ul></td>
</tr>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Research Foundation</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
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<h2>Policy Statement</h2>
<p>
It is the policy of SUNY and the Research Foundation of SUNY to get inventions into the marketplace for the benefits of the inventor, the inventor’s campus, the University, industry, and the public. This policy is implemented through the Research Foundation’s Technology/Transfer Offices.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p>
The following provisions (among others) relate to any faculty member who, in using SUNY owned or controlled facilities, discovers and idea, process or device or develop software that may be patentable (SUNY makes no claim to ownership to the inventions or software developed wholly on the faculty member’s own time without using SUNY facilities).
</p>
<h2>Definitions</h2>
<p>
 <em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Patents
</h3>
<ul>
<li>
<p>
Faculty are required to disclose such results “promptly and completely.” SUNY then has six months to decide whether or not to pursue patent or marketing of the invention.
</p>
</li>
<li>
<p>
If the decision is to pursue patenting or marketing, the Technology Transfer Office assists in this process.
</p>
</li>
<li>
<p>
SUNY, or the Research Foundation of SUNY, retains ownership of all inventions and software that are made using SUNY facilities
</p>
</li>
<li>
<p>
An inventor receives 40% of the gross royalty received by SUNY or the Research Foundation.
</p>
</li>
<li>
<p>
The remaining royalties are returned to the inventor’s campus to be distributed according to the campus’ own guidelines.
</p>
</li>
</ul>
<h3>
Copyrights
</h3>
<ul>
<li>For works produced as a requirement of a grant or contact administration by the Research Foundation, the copyright belongs to the Research Foundation (unless different terms are agreed to with the sponsor)
</li>
<li>For works produced incidentally to the primary research conducted on a grant or contract, the copyright resides with the creator.
</li>
</ul>
<h2>Links to Related Procedures and Information</h2>
<p>
<em> There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
 For more information about patents and copyrights, the Office of Faculty Research and Sponsored Programs should be consulted.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
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</tbody>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Collection of Delinquent Accounts - External Agency and Attorney General Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial</li> <li>Student - Undergraduate</li> <li>Student Accounts</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Student Accounts</td>
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<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p>
Delinquent student debt is subject to referral to an external collection agency and/or the New York State Attorney General.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
The State of New York considers all charges assessed to the student’s account to be the sole financial obligation of the student. The student will be held liable for any unsatisfied balance. New York state law requires the assessment of interest on any amounts owing 36 days after the conclusion of the semester. If a student’s account is referred for collection, either to a private collection agency or to the New York State Attorney General, additional amounts for collection commissions (22 percent) and legal costs may be added to a student’s bill. In addition, students may be removed from current and future course enrollment, and will be subject to the application of holds preventing registration and transcript release privileges.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="http://www.suny.edu/sunypp/documents.cfm?doc_id=390">New York State Finance Law § 18</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
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<th>
Item
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<th>
Date
</th>
<th>
Explanation
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<td>
Next Review Date
</td>
<td>
2013-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Maternity Leave - Classified Employees Policy</h1>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li> <li>Health</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Classified employees may use sick leave accruals for up to four weeks prior to the anticipated due date and six weeks following the actual delivery date. If your disability begins prior to this period or extends beyond it, you will need to provide specific medical documentation. Temporary employees are eligible for all benefits, except sick leave at half pay, until employment would otherwise terminate. For certain Management/Confidential classified employees, disability benefits are provided through the IPP (Income Protection Plan) after sick leave is exhausted.
</p>
<p>
Employees, without regard to gender, are entitled to childcare leave without pay for up to seven months from the date of delivery. The postnatal period of medical disability is included in this seven-month period. Once the medical disability period (stated above) has ended, the employee may no longer charge sick leave; however, absence may be charged to other credits such as vacation and personal leave at the employee’s option. Once these accruals are exhausted, employees are placed on leave without pay for the remainder of the seven months. You need not request leave for the entire seven-month period if you wish to resume work earlier. If both parents are state employees, several options may exist for them. One parent may elect to take the childcare leave, they may elect to split the seven-month leave, or they may request concurrent leave.
</p>
<p>
<strong>Note:</strong> FMLA runs concurrently with maternity/child rearing leave.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Pregnant employees may be asked or encouraged to report the existence of pregnancy, but they may not be required to do so. Where, in the opinion of the appointing officer, the nature of the duties performed may be particularly hazardous or burdensome during pregnancy, this should be pointed out in the letter of appointment and such employees should be urged to advise their supervisors of any pregnancy. In any case where the appointing authority believes the employee is unable to perform the duties of the position because of pregnancy, the employee may be required to undergo a medical examination at the expense of the department or agency, by a physician designated by the appointing authority. A pregnant employee who is determined to be medically disabled from the performance of job duties must be treated the same as any other employee similarly disabled insofar as disability leave benefits are concerned.
</p>
<p>
Sick leave and sick leave at half-pay may be used only during a period of medical disability. Under the state’s policy, disabilities arising from pregnancy or childbirth are treated the same as other disabilities in terms of eligibility for or entitlement to sick leave with and/or without pay, extended sick leave and sick leave at half-pay. Generally, the period of such disability is deemed to commence approximately four weeks prior to delivery and to continue for six weeks following delivery. While doctor’s certificates may be required for any period of the disability, agencies should request detailed medical documentation whenever disability is claimed to commence prior to or to extend beyond the period of disability described above.
</p>
<p>
An appointing authority may approve an employee’s request for leave without pay during pregnancy and prior to the onset of any medical disability as a matter of discretion. Absences during pregnancy and following childbirth may be charged to vacation, overtime or personal leave irrespective of whether the employee is disabled. While the use of annual leave, overtime and personal leave accruals prior to the onset of medical disability is discretionary with the appointing authority, employees must be permitted to use these accruals during a period of medical disability after sick leave with pay has been exhausted.
</p>
<p>
Employees, regardless of sex, are entitled to leave without pay for childcare for up to seven months following the date of delivery.
</p>
<p>
For purposes of computing the seven month period of child rearing leave, periods during which the employee was absent for “disability” or use of leave credits are included; the child rearing seven month period is not extended by the granting of disability leave or the use of accrued leave. During a period of leave for childcare, employees shall be permitted, upon request, to use annual leave, personal leave and overtime credits before being granted leave without pay. As is the case with other mandatory leaves without pay (e.g., military leave), agencies shall not require that employees exhaust all appropriate leave credits prior to being granted leave without pay for child care. Sick leave or sick leave at half-pay may be used only during a period of medical disability. Except in the case of continuing medical disability, any leave of absence beyond the seventh month following childbirth shall be at the discretion of the appointing authority. An employee who requests a leave for child care of less than seven months is entitled to have such leave extended, upon request, up to the seven month maximum and may, at the discretion of the appointing authority, have such leave extended beyond the seventh month. In certain situations, an employee may not be permitted to return from such leave until the expiration of the period that such employee requested and was granted. Generally, such restrictions on early return are limited to situations where such return would be disruptive of a project or where the termination of a replacement would occur.
</p>
<p>
During the seven-month period following childbirth, the granting of leave for childcare is mandatory upon request from either parent. If both parents are state employees, leave for child care is mandatory for one parent at a time and the parents may elect to split the mandatory seven month leave into two separate blocks of leave with each parent entitled to one continuous period of leave but not to exceed a combined total of seven months of leave and not to extend beyond seven months from the date of delivery.
</p>
<p>
Agencies may, in their discretion, approve other arrangements for shared leave including concurrent leave and may, as a matter of discretion, extend leave for childcare beyond the mandatory seven months. Furthermore, while one parent is absent on leave for childcare, agencies continue to have the discretion to approve requests from the other parent for periods of vacation or personal leave, and for family sick leave.
</p>
<p>
Temporary, provisional and probationary employees without any permanent status are entitled to leave with full pay and/or without pay as described above. However, these employees are not eligible for sick leave at half-pay nor are they entitled to leave beyond that date when their employment would otherwise terminate (e.g., temporary item abolished, permanent incumbent restored to item, certification of eligible lists, etc.). In general, the state’s policy on leave for pregnancy, childbirth and childcare shall not be construed to require extension of any employment (permanent, permanent contingent, temporary, or provisional) beyond the time it would otherwise terminate.
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Forms
</h3>
<ul>
<li>Appointment Form
</li>
<li>Leave Request Form
</li>
<li>D.O.L. Certification of Health Provider Form
</li>
</ul>
<h3>
References
</h3>
<ul>
<li>
<a href="https://www.cs.ny.gov/attendance_leave/index.cfm">Civil Service Commission </a>
</li>
</ul>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Fundraising/Vending Policy</h1>
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<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Campus Life</li> <li>Financial</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Student Union Leadership and Activities (SULA)</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-07-03</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
SUNY Brockport realizes the importance of fund raising to its clubs, organizations and departments. The following policy has been established to allow for various fund raising while recognizing SUNY Brockport and Seymour Union policy, state and federal laws. Off-campus individuals and/or companies wishing to sell merchandise, promote a product, give out information, solicit applications, or conduct business in the Seymour Union must be sponsored by a recognized University club, organization and/or department.
</p>
<h2>Purpose/Scope</h2>
<p>
Over the recent past, SUNY Brockport has experienced an increased rate of University group- and/or organization-sponsored fund-raisers. This increase has resulted in inconsistencies, misrepresentations and confusion on specific fund-raising procedures. Due to this situation, the Office of Campus Life has established a policy governing the execution of fund-raisers by any and all groups in relation to the University. Any questions and/or concerns relating to this policy should be directed to the Office of Campus Life.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Policy Guidelines
</h3>
<p>
All fund-raisers to be sponsored by a University club, organization or department must first submit a written proposal of the fund-raiser to the Office of Campus Life. The proposal must be submitted 14 days prior to the fund-raiser and include the following:
</p>
<ol type="A">
<li>The name of the sponsoring organization.
</li>
<li>A description of the nature of the fund-raiser.
</li>
<li>The date, time, and location of the fund-raiser.
</li>
<li>The name of at least one member of the sponsoring organization directly responsible for coordinating the fund-raiser.
</li>
<li>The name of at least one University administrator, staff or faculty advisor of the sponsoring organization.
</li>
<li>A written description of where the proceeds of the fund-raiser will be held and how they will be secured.
</li>
<li>A description of what the proceeds will be used for.
</li>
<li>A list of any proposed prizes to be awarded during the course of the fund-raiser, how they will be made available (i.e., purchased or donated), a description of how they will be secured, and the name of the person responsible for securing them. If prizes are donated, the name of the donating organization must be submitted.
</li>
<li>A detailed explanation of all the rules and regulations governing the fund-raiser, including costs of participation, the dates and times for the fund raiser to begin and end, and how prizes will be awarded. The same information must also be distributed to all participants in any games or contests held as part of the fund- raiser.
</li>
<li>A copy of the proposed fund-raiser ticket and/or an information slip to be given out with each ticket needs to be given at the time of proposal. The fund-raiser information slip and/or ticket should include the following:
<ol>
<li>Name of organization sponsoring the fund-raiser.
</li>
<li>Cost of donation for the fund-raiser.
</li>
<li>List of prizes to be awarded, if any, at the fund-raiser.
</li>
<li>Rules and regulations of the fund-raiser on the back of the ticket or a location of where the rules and regulations are publicly displayed.
</li>
<li>Phone number of a point of contact for the fund-raiser.
</li>
<li>If an outside vendor is being used, the name, address and phone number of the vendor.
</li>
</ol>
</li>
</ol>
<h3>
Fund-Raiser Guidelines for Use of Seymour Union
</h3>
<ol type="A">
<li>Anyone wishing to use the Seymour Union must first fill out a <em>Space Reservation Form</em> and have it approved by the Office of Campus Life to ensure that proper space is available.
</li>
<li>During the fund-raiser, a conspicuous sign must be displayed highlighting the sponsoring organization and the vendor’s tax identification number.
</li>
<li>When an outside vendor is being used, a certain percentage of sales must be donated to the sponsoring organization. At least one current member of the University organization must be present with the vendor to both greet and to close the day’s business.
</li>
<li>No outside vendors will be permitted in the Seymour Union without direct sponsorship by a University organization or department.
</li>
<li>See the Vending Policy for additional information.
</li>
</ol>
<h3>
Vending Policy
</h3>
<p>
SUNY Brockport realizes the importance of fund raising to its clubs, organizations and departments. The following policy has been established to allow for various fund raising while recognizing SUNY Brockport and Seymour Union policy, state and federal laws. Off-campus individuals and/or companies wishing to sell merchandise, promote a product, give out information, solicit applications, or conduct business in the Seymour Union must be sponsored by a recognized University club, student organization and/or department.
</p>
<h3>
Responsibilities of Club Sponsors
</h3>
<ol>
<li>A representative from the sponsoring organization must complete and submit a <em>Lobby Space Reservation Form</em> to the Office of Campus Life. Requests are approved for up to two 6-foot tables on a first-come, space-available basis. Tables are assigned and labeled on a first-come, first-served basis and are not to be moved from designated locations.
</li>
<li>Information to be provided by the sponsor includes: nature, purpose and duration of the activity, complete listing of item(s) to be sold, individual or company/vendor’s name and address. Lobby space may be reserved from 9 am – 6 pm weekdays.
</li>
<li>All requests must be submitted at least seven (7) days in advance. Any incomplete or denied requests will be returned at least 48 hours in advance. It is the responsibility of the sponsor to inform vendors of any changes.
</li>
<li>Brockport Student Government (BSG) clubs must also complete and submit the pink copy of the <em>BSG Request to Raise Funds Form</em> to the BSG business office. Sororities and fraternities must complete and submit the <em>Fund-raising Request Form</em> with the associate director of campus life. Copies of approved forms should be submitted with the <em>Lobby Space Reservation Form</em>.
</li>
<li>Representatives from the sponsoring organization are responsible for clean up of reserved area.
</li>
<li>A sign indicating the sponsoring club or organization must be clearly posted at all times, along with the vendor’s tax identification certificate.
</li>
<li>All net income will be used for the support of programs and activities of the student organization. No individual of the sponsoring organization may receive personal gain from sponsorship.
</li>
<li>Clubs and organizations are encouraged to assist their vendor with advertising before the arrival date.
</li>
<li>At the conclusion of the day, it is required that a representative of the sponsoring organization and the vendor must complete a <em>Sales Information Form</em> of the day’s sales. Any funds collected for BSG clubs will then be deposited with the BSG Box Office. Funds for fraternities and sororities should be deposited into the groups’ accounts by the treasurers.
</li>
<li>All food sales must meet Brockport Auxiliary Service Corporation (BASC is the University’s food service/catering service) requirements. Anyone interested in food sales should contact the catering office, (585) 395-2379. A copy of the food waiver or the signature designating a contract with BASC must be attached to the <em>Lobby Space Reservation Form.</em>
</li>
<li>Credit Card Solicitation — see the Credit Card Vendor Policy.
</li>
</ol>
<h3>
Responsibilities of the Vendor
</h3>
<ol>
<li>Vendors sponsored by BSG clubs and organizations must check in at the BSG Box Office upon arrival. Vendors should plan on checking in between 10 – 10:30 am. Vendors being sponsored by fraternities and/or sororities must check in at the Office of Campus Life upon arrival. Vendors arriving before 10 am may go directly to their assigned tables. If a vendor does arrive before 10 am they must go to the BSG Box Office between 10 – 10:30 am to check in. <strong>(Failure to check in by 10:30 am will result in cancellation of the table reservation.)</strong>
</li>
<li>Signage identifying sponsoring organization and vendor’s tax identification certificate must be displayed at sales area at all times.
</li>
<li>Parking permits, available at the Raye H. Conrad Welcome Center, are the responsibilities of the vendor.
</li>
<li>Commercial vendors are responsible for displaying their tax certificate form and paying sales tax collected from the activity.
</li>
<li>Commercial vendors are required to pay the sponsoring organization 15 percent of gross sales after subtracting sales tax, or $35 per day, whichever is higher.
</li>
<li>Vendors are responsible for the safety of their own merchandise/equipment. Overnight storage space is not available.
</li>
<li>Vendors should unload at the southwest entrance to the Seymour Union, then park in the lot designated on their parking hangtag.
</li>
<li>Vendors are encouraged to mail informational flyers to the sponsoring organization in advance for posting, c/o the BSG club, or the Office of Campus Life for Greek organizations.
</li>
<li>Vendors are required to complete a <em>Sales Information Form</em> at the BSG Box Office at the end of each day, reporting sales and payments to sponsoring organization.
</li>
<li>All revenue-generating activities must comply with SUNY Brockport, BSG and all applicable federal, state or local laws related to business operation, and meet health and safety standards.
</li>
<li>Music being played at the vendor’s table must be at a reasonable level on the volume dial. Music must also be appropriate for the general public (i.e., No profanity, derogatory statements, etc.).
</li>
<li>Open flame candles and/or incense burning are prohibited.
</li>
</ol>
<p>
<strong>The University retains the right to limit time, place and manner of activity and possesses ultimate approval of items sold.</strong>
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
Any questions and/or concerns relating to this policy should be directed to the Office of Campus Life, (585) 395-5646.
</p>
<p>
For any questions, or to obtain a <em>Space Reservation Form</em> or <em>Fund-raising Request Form</em>, please contact the Office of Campus Life, (585) 395-5646.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-07-03
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-07-03
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Security Camera Policy</h1>
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<article>
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<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Computing and Technology</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>University Police</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2019-06-03</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
SUNY Brockport reserves the right to place security cameras on campus where necessary. Security cameras will be limited to uses that do not violate the reasonable expectation of privacy of any individual.
</p>
<p>
SUNY Brockport respects the privacy of campus community members and is sensitive to balancing privacy with safety needs on campus. Cameras extend the protection of University Police, even when officers are not in an immediate area. Cameras are not a guarantee of safety, but are a tool that assists University Police. Cameras protect campus community members from dangers by serving as deterrents and expediting investigations.
</p>
<h2>Purpose/Scope</h2>
<p>
The purpose of this policy is to provide guidance and establish parameters restricting the use of security cameras and the recording of public and restricted areas. In addition, this policy provides protocols for determining information technology needs, installation, data storage, camera specifications and standards, monitoring, retrieval and access.
</p>
<h2>Applicability</h2>
<p>
This policy applies to all University at Brockport personnel in the establishment, installation and use of university authorized security cameras. This includes all departments, schools, organizations, or clubs on campus that request the installation of security cameras within their designated area. This policy does not apply to covert cameras used by University Police for criminal security as governed by New York State law.
</p>
<h2>Definitions</h2>
<p>
There are no definitions for this policy at this time.
</p>
<h2>Policy Procedures</h2>
<h3>
A. Security Camera Acquisition
</h3>
<ol>
<li>Prior to the acquisition of any cameras, departments must notify University Police regarding their intention to pursue the acquisition of security cameras, the rationale for the security camera(s), and the point of contact (POC) for the department’s request.
</li>
<li>Following the initial contact with University Police, the department POC must meet with the Information Technology (IT) Department to discuss the camera type standards, camera installation locations, impacts upon the University’s network, development of network architectural drawings, and other criteria established by the University’s IT Department. Following IT Department authorization and approval, the department POC must meet with the Facilities Department.
</li>
<li>The department POC will meet with a Facilities Department representative to discuss the proposed location of the camera(s) installation to determine issues related to asbestos abatement (if necessary) or other structural issues, who will be conducting the camera installation (Facilities or contracted vendor), installation location related to IT closet, any other installation equipment support costs, and other criteria established by the University’s Facilities Department.
</li>
<li>Each department that requests security cameras in their location will be responsible for all costs related to camera purchases (including upgrades and replacements), additional hardware, additional software, license(s), all applicable installation costs, and future repair or maintenance costs to their individual system(s). All purchases must be made in accordance with all University procurement rules and regulations.
</li>
</ol>
<h3>
B. Security Camera Placement and Identification
</h3>
<p>
The following guidelines apply to the placement of security cameras on campus:
</p>
<ol>
<li>Camera installations will be determined in collaboration with University Police and Facilities Services with final approval for locations by division head or designee.
</li>
<li>Security cameras may not be established in areas of the campus that are traditionally and generally considered to be private. Such areas include private offices, rooms used for providing medical, physical, or mental health therapy or treatment, bathrooms, locker rooms, private living areas of residence halls and hallways of the Hazen Center for Integrated Care. The only exceptions are security cameras used narrowly to protect money, documents, supplies or pharmaceuticals from theft, destruction, or tampering. Different procedures for the residence of the University President (Burlingame House) may apply.
</li>
<li>Security cameras shall not be directed into the windows of any private residential space or office. To the maximum extent possible, electronic shielding will be placed in relevant cameras so that they do not have the capability to look into or through windows.
</li>
<li>To the greatest extent possible given the location and intent of the security camera, all security cameras will be placed in easily visible locations or otherwise made identifiable through marking, coloring or signage.  
</li>
</ol>
<h3>
C. Security Camera Use and Non-Use Guidelines
</h3>
<ol>
<li>Security cameras shall be used exclusively for campus safety and security purposes. Review of recorded camera footage shall be conducted by the Chief of University Police or designee for these purposes.
</li>
<li>For the purpose of campus safety and security, if the department director or designee is concerned that a crime or incident may have occurred in the area monitored by cameras, they must report the suspected crime to University Police to initiate an investigation.
</li>
<li>SUNY Brockport University Police shall be responsible for evaluating and authorizing any release and use of the recordings by non-affiliated entities. 
</li>
</ol>
<h3>
D. Monitoring and Retrieval of Video Recordings
</h3>
<ol>
<li>University Police will be solely responsible for any monitoring or review of all campus security cameras. Such monitoring and review shall be conducted in accordance with best law enforcement practices and procedures.
</li>
<li>All security cameras currently installed on campus that are equipped with viewing stations in their area, will be transferred to a new monitoring platform and will only be viewed and/or monitored at the University Police offices.
</li>
<li>No students may be employed to monitor recordings or images, unless assisting in an investigation.
</li>
<li>If the University Police in conjunction with SUNY Brockport President deems it necessary to aid in an investigation or search, recordings or image stills may be released to the media or the public. Prior to releasing the recordings or images, the face and identifying features of all those persons not of interest to the investigation will be de-identified by a face “pixelizer” or similar method.
</li>
</ol>
<h3>
E. Storage Media
</h3>
<ol>
<li>Recordings will be stored for a minimum of 30 days. After 30 days, recordings will be deleted from the storage server unless they have been flagged for investigative purposes or other University requirements, the latter being archived appropriately and secured.
</li>
<li>Recordings will be stored in a manner consistent with available technology and transported in a manner that preserves security and chain of custody.
</li>
<li>Release of any and all portions of recordings is subject to section C and D above.
</li>
<li>Length of storage time may be modified to meet hardware requirements as needed as long as the amount of stored video continues to meet the needs of University Police (or other law enforcement agencies) for investigative purposes.
</li>
<li>Original recordings, not released, shall remain unedited. Editing or otherwise altering recordings or still images, except to enhance quality for investigative purposes or blur features as described above in section D, is not permitted.
</li>
</ol>
<h3>
F. Destruction or Tampering with Security Cameras
</h3>
<ol>
<li>Any person who intentionally tampers with or destroys a camera or any part of the electronic security system may be prosecuted in the criminal justice system and/or referral to the student conduct system for possible disciplinary action. 
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
There are no links for this policy at this time.
</p>
<h2>Contact Information</h2>
<p>
<a href="mailto:[email protected]?subject=">Emergency Manager</a> - (585) 395-5375
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2024-06-03
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2019-06-03
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2019-05-03
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2019-04-24</strong>
</p>
</article>
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<h1>Telephone Services Policy</h1>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Communications</li> <li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<h3>
General Guidelines
</h3>
<p>
University-provided telephone lines are to be used for official business only. Personal telephone calls must be made using a Personal Billing Number (PBN). Each PBN user received a bill for any personal calls made on University-provided telephone lines.
</p>
<p>
Applications for a PBN can be found on the Office of Telecommunications website
</p>
<p>
Faculty/Staff PBN Policy:
</p>
<ol>
<li>Payments must be made in full each month by the due date stated on the bill.
</li>
<li>Late fees and disconnection of your PBN are administered by the Bursar’s Office
</li>
</ol>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Local Calls
</h3>
<p>
Please be aware that local calls are NOT free. Local calls are charged under the Local Measured Service method, which is based on the duration of the call and time of day. These charges are passed on to the user departments on a monthly basis.
</p>
<h3>
Long Distance Calls
</h3>
<p>
Business Calls: Long distant calls must be limited to those absolutely essential to the conduct of business unless you use your PBN. Personal Calls: In the event of an emergency, the University recognizes that it may be necessary to make a personal long distance call. A PBN must be used when making personal toll calls. Reimbursement to the University is required upon receipt of the monthly statement for personal calls. This amount includes administrative overhead. Directory Assistance: In order to avoid unnecessary expense to the University, please attempt to obtain the number you wish to call without calling directory assistance. For personal calls to directory assistance a PBN must be used.
</p>
<h3>
Collect and Third Party Calls
</h3>
<p>
Due to an increase in telephone fraud and excessively expensive rates, collect and third party calls may not be billed to the University.
</p>
<h3>
Departmental Usage Report
</h3>
<p>
Each month the Office of Telecommunications sends Departmental Usage Report to each department for all telephone charges to that account. The usage report must be checked to determine if all calls were authorized. In the event that unauthorized calls are detected, departments are to report this fact immediately to the Office of Telecommunications. The Office of Telecommunications will be analyzing the usage reports and may contact budget unit heads with any questions.
</p>
<p>
All questions regarding telephone usage should be directed to the Office of Telecommunications. Failure to comply with the above procedures may result in a change of level of restriction to on-campus or local calls only.
</p>
<h3>
Telephone Repairs and Service Requests
</h3>
<p>
All requests for telephone moves and changes must be submitted through our online forms on the Office of Telecommunications web site. Requests are prioritized by severity and processed accordingly. On-line forms are available at the telecommunication web site to request non-repair related services.
</p>
<p>
Customers are responsible for providing access to rooms for technicians. Appointments cannot be scheduled. The objective is to complete 95% of repair requests within 8 business hours.
</p>
<h3>
Personal Billing and Payments
</h3>
<p>
Payments for personal telephone usage will be billed and collected by the Bursar’s Office. The Bursar’s Office accepts cash, checks, money orders, Visa, MasterCard, Discover Card, SUNY Brockport Easy Money, and, if paying in person, cash. DO NOT SEND CASH THROUGH THE MAIL. Calling (585) 395-2555 can make credit card and Easy Money payments. Credit card information can also be faxed to the Bursar’s Office at (585) 395-2325.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Progress Toward the Degree Policy</h1>
</div>
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</div>
<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy explains how your degree requirements are determined.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Degree requirements may change from time to time. SUNY Brockport has a policy that states that your degree requirements are fixed for the term you officially matriculate (that is, apply for — and receive — status as a degree candidate). Once you’re a matriculated student, you’re only required to meet the degree requirements that were in place on the day you matriculated, provided that your education continues uninterrupted, regardless of changes taking place later on. That goes for your major, too, even though you may not actually register as a major in a particular field until some later date.
</p>
<p>
You do have the option of pursuing the degree requirements that were in place when you matriculated, or choosing the ones established after that date. You just have to settle on one or the other, and not try to mix and match. If you have questions on a change in degree requirements, discuss them with your advisor or with a staff member of the Office of Academic Advisement.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em> There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>PEF Tuition Assistance Program (PSTP Voucher) Policy</h1>
</div>
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<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The PSTP Voucher Program provides employees with vouchers, which act as payment for courses at PSTP participating colleges, universities, and institutions. Under the voucher system, the school will bill the PSTP Voucher Program for tuition charges based on the employee’s course registration. The PSTP Voucher Program enables PS&T Unit employees to maintain job-related skills in their profession and to achieve the knowledge and skills necessary for career mobility and/or promotional opportunities. This benefit applies only to schools which have elected to participate in the PSTP Voucher Program.
</p>
<h2>Purpose/Scope</h2>
<h3>
Benefit
</h3>
<p>
Each PSTP Voucher has a maximum value of $600. A participating college, university, or institution has agreed to accept the PSTP Voucher as full or partial payment for course tuition.
</p>
<p>
For Fiscal Year 2006-2007, up to a maximum of six (6) PSTP Vouchers can be used between April 1, 2006 and March 31, 2007, as follows:
</p>
<ol>
<li>For schools with semesters, a total of six (6) PSTP vouchers can be spread through the Summer 2006, Fall 2006, and/or Spring 2007 semesters
</li>
<li>For schools that do not have typical semesters, the six (6) PSTP vouchers can be used for courses that begin on or after April 1, 2006 and on or before March 31, 2007
</li>
<li>The employee is responsible for any taxes and other withholdings as defined by the Internal Revenue Service (IRS) code. This taxation of educational benefits is subject to continuous change. Please contact your financial advisor or accountant for details.
</li>
</ol>
<p>
Please refer to PEF Tuition Reimbursement section located on the <a href="https://goer.ny.gov/public-employees-federation-afl-cio-pef">Governor’s Office of Employee Relations Website</a>.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
1. Obtain an application form by contacting your union directly or by downloading the PDF, located on the Governor’s Office for Employee Relations website. 
</p>
<p>
2. Complete the application
</p>
<ul>
<li>Complete a separate PSTP Voucher Program application for each course. Photocopy the blank application form if applying for more than one course.
</li>
<li>Read the application and guidelines carefully and provide all the information required, including school name and school code as they appear on the list of participating colleges, universities, and institutions.
</li>
<li>Enter the source and amount of any additional tuition assistance that has been, or will be received.
</li>
<li>Be sure that the application is complete and legible; incomplete and illegible applications will be denied.
</li>
</ul>
<p>
3. Mail the application
</p>
<ul>
<li>Mail the application no later than the school’s drop/add date. The postmark must be on or before this date.
</li>
<li>Mail the original application with an original signature. Because an original signature is required, no email or faxed copies are permitted.
</li>
<li>The Program Unit will review the application and provide written notification of approval or denial mailed to the employee’s home address 
</li>
</ul>
<p>
Mail the application to:
</p>
<p>
NYS Governor’s Office of Employee Relations
</p>
<p>
PSTP Voucher Program Unit
</p>
<p>
2 Empire State Plaza, 7th Floor
</p>
<p>
Albany, NY 12223
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Forms
</h3>
<p>
Forms are available by contacting PEF or may be <a href="https://goer.ny.gov/public-employees-federation-afl-cio-pef">downloaded</a>.
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Mandatory International Student Insurance Policy</h1>
</div>
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<div class="row space-above more">
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Health</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Center for Global Education and Engagement</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-07-21</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
All international students on visas are mandated to be covered under the SUNY international insurance program.
</p>
<p>
In order to be waived from this policy you will need to show proof of comparable coverage. Very few policies fulfill these requirements. If you have health insurance coverage, you may request that the insurance charge be waived by completing an electronic waiver by the deadline.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Mandatory International Student Insurance 
</h3>
<p>
In accordance with the State University of New York Board of Trustees Resolution passed in June 1985, health insurance is mandatory for all international students and scholars enrolled at SUNY campuses. Health insurance is also mandatory for all American students and scholars traveling abroad on approved SUNY academic programs and exchanges.
</p>
<p>
International students who have F-1, J-1 student, J-1 exchange/visitor, researcher and professor visas and other non-immigrant visa categories are required to enroll in the SUNY-mandated policy. Graduate assistants have their own insurance coverage as employees.
</p>
<p>
All international students are enrolled and charged for the insurance plan via their student bill. The insurance plan provides coverage from August to August. Students entering university during the spring or summer terms will be assessed premiums reflective of their entry in the insurance policy. Those entering during the spring semester will have coverage from January to August. Students entering university during the summer will have coverage from May to August.
</p>
<p>
Certain students may be exempt and/or may be able to waive out of the international student insurance policy if proof of comparable major medical coverage is provided to the student insurance coordinator’s office located in the Student Health Center.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a href="/academics/international-education/student-services/accepted-student-resources/" target="_blank" rel="noopener">International Student Insurance Information</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-07-21
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-07-21
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Payment Deadline (Billing, Refunds, Collection, Write-Offs Policy for Tuition, Fees, Other Charges) Policy</h1>
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<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2005-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
SUNY-mandated payment deadline information.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Payment must be received by the Office of Student Accounts on or before the first day of class, or on the date indicated on the billing statement.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="http://www.suny.edu/sunypp/documents.cfm?doc_id=390">Link to SUNY Policy</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2010-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2005-07
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Leave Donation Program Policy</h1>
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<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The Leave Donation Program permits employees to donate vacation credits to eligible co-workers. Recipients have usually been absent for extended periods due to personal illness and
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Eligibility to Donate
</h3>
<p>
In order to donate vacation credits, an employee must meet all the following eligibility criteria:
</p>
<ul>
<li>Must be employed in the same agency or department as the employee to whom donations are made, though not necessarily at the same facility or location, OR be a family member of an eligible recipient employed in a different agency than the donor
</li>
<li>Must have a minimum vacation balance of at least 10 days after making the donation
</li>
</ul>
<p>
Donations must be made in full day (7.5 or 8-hour) units.
</p>
<p>
Agency management may not disclose the identity of donors. Employees may not donate vacation credits that would otherwise have been forfeited. Note: donated leave is taken from the donor’s balance at the time it is needed by the recipient, not necessarily at the time of the donation.
</p>
<h3>
Eligibility to Receive Donated Leave
</h3>
<p>
In order to receive donated leave credits, an employee must meet the following eligibility criteria:
</p>
<ul>
<li>Must be employee in a union affiliated or M/C designated position
</li>
<li>Be subject to the Attendance Rules or otherwise be eligible to earn leave credits (UUP employees must be a calendar year or college year employee eligible to accrue vacation leave credits)
</li>
<li>Be absent due to a non-occupational personal injury or disability for which medical documentation satisfactory to management is submitted.
</li>
<li>Have exhausted all leave credits
</li>
<li>Be expected to continue to be absent for at least two biweekly payroll periods following exhaustion of leave credits or sick leave at half-pay
</li>
<li>Must not have had any disciplinary actions or unsatisfactory performance evaluations within the last three years
</li>
<li>Be employed in the same department or agency as the donor
</li>
</ul>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Forms
</h3>
<p>
Leave Donation Form
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Use of Campus Trademarks and Logos Policy</h1>
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<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Communications</li> <li>Compliance</li> <li>Financial</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Procurement and Payment</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Vice President of Administration & Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2010-07-01</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2021-07-02</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2021-07-02</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
In an effort to protect the name of SUNY Brockport and its logos from inappropriate use, the University has partnered with a licensing group that issues license agreements to qualified vendors for qualified products and collects royalties, where applicable, for the production and appropriate use of the University name and logos.
</p>
<h2>Purpose/Scope</h2>
<p>
 The purpose of this policy is to protect the University’s image and trademark use.
</p>
<h2>Applicability</h2>
<p>
This policy will apply to any/all campus personnel utilizing any/all funding sources used for payment - State, including IFR, DIFR, and SUTRA accounts, Brockport Auxiliary Services Corp (BASC), BASC-Other Agency Accounts, BASC-University Support, Research Foundation, Brockport Foundation, Brockport Student Government (BSG), and Procurement Card.
</p>
<h2>Definitions</h2>
<p>
<em> There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
All products that will be produced using a SUNY Brockport trademark or logo will require that the order be placed with a Certified Licensed Vendor that is managed by the Nexus Licensing Group. This will include all apparel and promotional products – even those that do not require royalty payments. (Royalties are paid by vendors when a trademarked product is produced and then sold for a profit, e.g., bookstore products and fundraiser items.)
</p>
<p>
When using a Certified Licensed Vendor for apparel or sports equipment purchases, it will not be necessary to obtain a Fair Labor Certification since the vendor, in becoming licensed, has already agreed that all products sold to the University will meet fair labor standards. These vendors will also have access to approved trademarks and logos for the University. A list of current licensed vendors and products is available via the <a href="/support/college_communications/identity/licensee_list.html" target="_blank" rel="noopener">Licensee List</a>.
</p>
<p>
This list should be consulted prior to each purchase since a vendor may add/delete product categories to/from their licensing or decide to not renew their license and, thus, no longer be eligible to produce product with SUNY Brockport trademarks and logos.
</p>
<p>
If a department wishes to create new artwork using a University trademark or logo, or modify an existing one, a new design approval will be required by the Office of University Communications. University Communications authorizes use of the new artwork with all licensed vendors.
</p>
<p>
<a href="/support/college_communications/identity/logo.html" target="_blank" rel="noopener">Sample University trademarks and logos</a> are as follows: SUNY Brockport seal (torch), “SUNY Brockport,” Golden Eagles athletic eagle, and “Golden Eagles.”
</p>
<p>
The following items are <strong>excluded</strong> from all licensing and may <strong>not</strong> be produced with any campus names, logos or other markings:
</p>
<ul>
<li>Alcoholic beverages and certain related products
</li>
<li>Tobacco, lighters and other smoking-related products
</li>
<li>Drug paraphernalia
</li>
<li>Firearms, weapons or related products
</li>
<li>Food and beverage products*
</li>
<li>Sexually-oriented goods
</li>
<li>Health, skin care and toiletry products
</li>
<li>Goods related to gambling, lotteries and sweepstakes
</li>
<li>Religious or burial goods
</li>
<li>Products of a political nature
</li>
<li>Goods including names or pictures of current students 
</li>
<li>Services of any kind (e.g., moving companies, area entertainment programs or tour services)
</li>
<li>Goods making unfavorable references to race, religion, sex, national origin or disabilities
</li>
<li>Certain sports/athletic equipment
</li>
<li>Any product with a design that incorporates trademarks or copyrights not owned by the University, unless written permission is received from the Office of University Communications
</li>
<li>Products in “poor taste,” including bathroom products
</li>
</ul>
<p style="padding-left: 40px;">
*Food and beverage products and accompanying packaging may be allowed on a case-by-case basis, pending full review and written permission by the Office of University Communications.
</p>
<p style="padding-left: 40px;">
<em><strong>The University reserves the right to restrict the use of any trademarks and logos that do not support the mission, values and integrity of the University.</strong></em>
</p>
<p>
There are instances where the collection of royalties and the time and expense to license a vendor is not necessary. Certain transactions may be appropriate for a Single Order Supplier Agreement and Single Order License Request that, at no cost to the campus or the vendor, allows for an efficient means to license a company to use names and marks representing the University on a one-time basis.
</p>
<p>
To qualify for a single order license, the requirements are: (1) the request must originate from a campus department and/or organization, and (2) items will not be resold above cost or used for commercial promotional purposes. 
</p>
<p>
The following intended product uses may apply for single order licensing:
</p>
<ul>
<li>Sale to members of campus club/department at cost
</li>
<li>Sale to the public at cost
</li>
<li>Giveaway/promotion
</li>
<li>Supply equipment for office or classroom
</li>
<li>Display/signage
</li>
<li>Award/recognition
</li>
<li>Uniform
</li>
<li>Product promotion or ad
</li>
</ul>
<p>
A Single Order License Request must be issued <strong>before</strong> a campus department or organization may order products bearing names and marks of the campus. The department or organization, with assistance by the supplier, must provide the required license information and submit to the Office of University Communications and Procurement & Payment Services for approval to exempt the purchase from all royalty requirements and to confirm design compliance using TM (trademark) status. The following information, located on the <a href="/live/files/4633-solpdf" target="_blank" rel="noopener">Single Order License Request form</a>, is required for the one-time license:
</p>
<ul>
<li>origin of request;
</li>
<li>the product, with a brief description;
</li>
<li>the design, illustrating the campus names and marks to be used;
</li>
<li>the supplier and source of imprinting;
</li>
<li>the intended use of the product (e.g., resale, office, award); and
</li>
<li>acknowledgment (signature) by department head or officer
</li>
</ul>
<p>
Once the design is approved by University Communications, the Single Order License Request must be submitted to the vendor by the Purchase Assistant with the Single Order Supplier Agreement. The supplier must agree to and sign the terms of the Single Order Supplier Agreement. Upon the return of a signed agreement to the Purchase Assistant, the order may be placed with the vendor.
</p>
<p>
A Fair Labor Certificate will, once again, be required for all apparel and sports equipment ordered using the Single Order License process. See the <a href="/support/policies/adopted/af_procur_anti-sweatshop_licensing.html" target="_blank" rel="noopener">Anti-Sweatshop Policy</a> for these detailed requirements.
</p>
<p>
<em><strong>Note: Single Order Licensing is required prior to EACH order or reorder.</strong></em>
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="/support/policies/adopted/af_procur_anti-sweatshop_licensing.html" target="_blank" rel="noopener">Anti-Sweatshop Policy</a><br />
<a class="go" href="/support/college_communications/identity/licensee_list.html" target="_blank" rel="noopener">Licensee List</a><br />
<a class="go" href="/support/college_communications/identity/logo.html" target="_blank" rel="noopener">Sample University trademarks and logos</a><br />
<a class="go go" href="/live/files/4633-solpdf" target="_blank" rel="noopener">Single Order License Request form</a>
</p>
<h2>Contact Information</h2>
<p>
<a href="mailto:[email protected]?subject=Use%20of%20Campus%20Trademarks%20and%20Logos%20Policy" target="_blank" rel="noopener">Director of Campus Services</a> or via (585) 395-2351.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2026-07-02
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2021-07-02
</td>
<td>
Policy Updated
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2021-05-13
</td>
<td>
Policy Updated
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2010-07-01
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
N/A
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2021-07-02</strong>
</p>
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<h1>Sabbatical Leaves Policy</h1>
</div>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2020-10-15</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2020-10-15</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
As established in Article XIII, Title E (5) of the <a href="https://www.suny.edu/media/suny/content-assets/documents/boardoftrustees/SUNY-BOT-Policies-Jan2019.pdf" target="_blank" rel="noopener">State University of New York (SUNY) Policies of the Board of Trustees</a>, “The objective of such leave is to increase an employee’s value to the State University of New York and thereby improve and enrich its program. Such leave shall be regarded neither as a reward for service nor as a vacation or rest period occurring automatically at stated intervals.” Sabbatical leaves are not an employment right, but may be made available by the campus President.
</p>
<h2>Purpose/Scope</h2>
<p>
Sabbatical leaves shall be granted for planned travel, study, formal education, research, writing, or other experience of professional value.
</p>
<h2>Applicability</h2>
<p>
Academic employees having continuing appointments and certain administrative officers, who have completed at least six (6) years of consecutive SUNY employment, or who have completed six (6) years of service since their last sabbatical leave, are eligible to apply for sabbatical leave.
</p>
<h4>
Effective Dates
</h4>
<p>
For effective sabbatical dates, please see the <a href="/academics/academic-affairs/faculty-guide/personnel-calendar/" target="_blank" rel="noopener">Personnel and Academic Calendar</a>.
</p>
<h4>
Non Creditable Service
</h4>
<p>
In determining consecutive years of service, leaves of less than full-salary, without salary, and part-time service shall not be creditable, but shall not constitute a break in consecutive service.
</p>
<h4>
Salary
</h4>
<p>
A sabbatical leave may be granted by the President for one year at half-salary or for one semester at full salary. Employees do not earn leave accruals while on sabbatical leave.
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Application
</h3>
<p>
An application for sabbatical leave must be filed six (6) months in advance, must clearly outline sabbatical activities, and indicate other prospective income. As a condition of the approval of a sabbatical leave, employees must agree, in writing, to serve a minimum of one year upon return and to submit to the President, or the President’s designee, a detailed report of professional activities and accomplishments while on sabbatical leave.
</p>
<p>
For Guidelines and Criteria for Sabbatical Leave Proposals and the Calendar of Personnel Processes outlining deadlines for submission of application, please visit the <a href="/academics/academic-affairs/faculty-guide/personnel-calendar/" target="_blank" rel="noopener">Personnel and Academic Calendar</a>.
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Reference(s)
</h3>
<p>
<a href="https://uupinfo.org/contract/pdf/20162022NYSUUPAgreement.pdf" target="_blank" rel="noopener">Agreement between the State of New York and United University Professions - July 2, 2016 - July 1, 2022</a>
</p>
<p>
<a href="/academics/academic-affairs/faculty-guide/personnel-calendar/" target="_blank" rel="noopener">Personnel and Academic Calendar</a>
</p>
<p>
<a href="https://www.suny.edu/media/suny/content-assets/documents/boardoftrustees/SUNY-BOT-Policies-Jan2019.pdf" target="_blank" rel="noopener">SUNY Policies of the Board of Trustees - January 2019</a>
</p>
<h2>Contact Information</h2>
<p>
<a href="mailto:mailto:[email protected]?subject=Sabbatical%20Leaves%20Policy">Office of Human Resources</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2025-10-15
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2020-10-15
</td>
<td>
Added Policy Statement and updated language and links.
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2020-10-15</strong>
</p>
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<h1>Satisfactory/Unsatisfactory Grading Policy</h1>
</div>
</div>
</div>
<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Registration and Records</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2014-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Students may take some courses graded only as satisfactory or unsatisfactory according to the rules stated in this policy.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
At the undergraduate level:
</h3>
<p>
Undergraduates may occasionally want to take an elective course without risking a negative effect upon their grade point average (GPA). Students who have accumulated at least 54 credits (junior status), may take a maximum of one course on a Satisfactory/ Unsatisfactory basis each semester (for a total of four semesters).
</p>
<p>
Here are a few other points to remember about the S/U option:
</p>
<ol>
<li>
<p>
It is very important to note that students cannot take a course on an S/U basis to meet the requirements of a major, a minor, certification or professional areas, or the General Education program. Students can take a course in a major or minor on an S/U basis, however, if it is over and above the minimal requirements. (In this case, the course is no different than any other elective that might have been chosen.)
</p>
</li>
<li>
<p>
Students can choose the credit option (S/U or letter grade) at the time of registration but can also change it later if it is submitted to the Office of Registration and Records before the end of the late add period. After that, the option cannot be changed and this policy is rigidly enforced. For a change in credit type (S/U to letter grade and vice versa); students must come in, email or fax the request for a change in credit option to the Office of Registration and Records before the end of the late add deadline. (See Dates and Deadlines at www.brockport.edu/registrar)
</p>
</li>
<li>
<p>
The credit received in courses graded on the S/U option counts toward graduation requirements, but has no effect on the grade point average since the credit is non-indexable (carries no quality points.)
</p>
</li>
<li>
<p>
The student’s right to choose an S/U option is in addition to any courses that are offered only on an S/U basis.
</p>
</li>
<li>
<p>
The S/U option is sometimes confusingly referred to as “Pass/Fail.” This turns out to be a very misleading mistake. If students choose the S/U option, they receive a grade of “S” for work completed that the instructor decides is the equivalent of a letter grade of “C” or higher. If the instructor evaluates the work at a grade of “C-” or lower, the student will receive a “U” and will not receive credit for the course. In a graded course, the “D-” grade, while denoting poor quality work, is still a passing grade.
</p>
</li>
</ol>
<h3>
At the graduate level:
</h3>
<p>
A limited number of Satisfactory/ Unsatisfactory grades, not to exceed nine credits, may be used in specified courses and teacher education practica at the 500 or 600 levels with departmental approval. Additional credits on a Satisfactory/Unsatisfactory basis may be taken at a 700 level or above with departmental approval. At the graduate level, an “S” grade indicates that work completed is at least “B” quality; an “S” grade has no effect on the grade point average since the credit is non-indexable (carries no quality points.)
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
 <em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
 <em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2014-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Credit Loads for Non-Matriculated Students (Undergraduate) Policy</h1>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy refers to the credit load limits allowed for non-matriculated students.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Credit Loads for Non-matriculated Students at the Undergraduate Level
</h3>
<p>
<strong>Semester limits:</strong> Non-matriculated students are limited to a maximum of nine credits during the regular semesters. 
</p>
<p>
<strong>Overall limits:</strong> There is a larger restriction on non-matriculated students as well. The maximum number of credits you can accumulate as a non-matriculated student at SUNY Brockport is 24 credits. If you want to continue taking courses at that point, you must either matriculate as a degree candidate, or sign a statement assuring the University that you have no intention of pursuing a degree. The University doesn’t want to discourage students seeking self-improvement without benefit of baccalaureate, but it does want to ensure that degree-seekers have the proper advisement and other benefits that come with formal matriculation. Students should be aware that engaging in course work as a non-degree student does not imply nor guarantee admission as a matriculated student.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
For questions regarding SummerSession and WinterSession, contact the Office of Special Sessions and Programs, (585) 395-2900.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
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<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Revocable Permits Policy</h1>
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<article>
<div class='space-below'>
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<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Environmental Health and Safety</li> <li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Procurement and Payment</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
SUNY Brockport facilities and resources are available for use by faculty, students and campus organizations for educational, cultural, recreational and internal organizational activities that are in support of the mission of the University.
</p>
<p>
Campus facilities are also available for non-University, non-commercial (external) organizations, so long as those events do not conflict with institutional priorities or adversely impact the University’s resources. External groups and organizations must work directly with the campus department responsible for the requested resource/facility to determine availability, applicable fee schedule and authorization for use through a Revocable Permit process.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<strong>Facilities</strong> – University controlled (owned or leased) land, structures, buildings, equipment and furniture.
</p>
<p>
<strong>Full-time equivalent days</strong> – a period equal to eight hours.
</p>
<p>
<strong>Non-commercial organizations</strong> – non-commercial organizations shall be deemed to include:
</p>
<ul>
<li>Federal, state or local governmental units, departments and agencies;
</li>
<li>Business, charitable, civic, community, cultural, educational, entertainment, industrial, labor, political, professional, recreational and religious organizations, operating on a not-for-profit basis and whose activities are consistent with and in furtherance of University purposes.
</li>
</ul>
<p>
<strong>Occasional Users</strong> – those non-commercial organizations using facilities for an equivalent of not more than 29 full-time equivalent days during a state fiscal year, and which do not involve any construction upon, or modification of, University facilities.
</p>
<p>
<strong>Other Users</strong> – those non-commercial organizations using facilities for an equivalent of 30 or more full-time equivalent days during a state fiscal year, or which involve any construction upon, or modification of, University facilities.
</p>
<p>
<strong>President</strong> – each campus president or the president’s written designee, or, for system administration facilities, the chancellor or the chancellor’s written designee.
</p>
<h2>Policy Procedures</h2>
<h3>
Revocable Permits:
</h3>
<p>
Revocable permits are required for short-term (one year or less) or occasional use of SUNY Brockport’s facilities by non-commercial and non-University (external) organizations. A Revocable Permit is an agreement that provides the terms and conditions for use of campus facilities by an external group or organization. For use that is expected to exceed one year, the organization/user should contact Procurement & Payment Services to determine if a long-term agreement would be more appropriate.
</p>
<p>
An applying organization must agree to follow campus policies related to agreements as well as SUNY established policies for use of state facilities by non-commercial organizations by submitting a completed Revocable Permit packet including all required liability insurance to the respective campus department. The permit request must then be forwarded by the appropriate campus department for review/approval by Procurement & Payment prior to the use of University facilities/resources by the organization. Please allow a minimum of two (2) weeks for review/approval.
</p>
<p>
Revocable Permits that are expected to exceed a value of $10,000, require review and approval from the State Comptroller’s and Attorney General’s Offices. Please allow a minimum of 3-6 months for review/approval at this level.
</p>
<h3>
Insurance Requirements for Revocable Permits:
</h3>
<p>
All external groups must secure appropriate liability insurance coverage naming SUNY Brockport as the additional insured. The insurance is required to meet the following minimums:
</p>
<ul>
<li>General Liability insurance in the amount of one million ($1,000,000) dollars Each Occurrence,
</li>
<li>Three million ($3,000,000) dollars General Aggregate
</li>
<li>Insurance must remain in effect throughout the term of the permit
</li>
<li>SUNY Brockport, 350 New Campus Dr, Brockport NY 14420 must be named as the Certificate Holder (additional insured)
</li>
</ul>
<p>
The University will not finalize the approval process until a liability certificate has been received meeting these requirements.
</p>
<h3>
Eligible Non-Commercial External Users of Campus Facilities:
</h3>
<ul>
<li>Non-profit educationally oriented associations and organizations
</li>
<li>Non-profit religious organizations
</li>
<li>Local, County, State and University agencies and organizations
</li>
<li>Organizations that by meeting on campus will enhance the relationship between the University and the Community, or which enhance the educational mission of the University
</li>
<li>Organizations which provide a community service and which in their use of University facilities do not compete with area businesses
</li>
</ul>
<p>
Any non-commercial, non-University organization requesting use of campus facilities for an event that is predominantly attended by non-University participants will require a Revocable Permit. Those attending as invited guests of the University to participate in a University sponsored event will not require a Revocable Permit.
</p>
<p>
Use of campus facilities by other NY State agencies will not require a Revocable Permit or liability insurance but the issuance of a Memorandum of Understanding, MOU, will be necessary. Agencies are asked to work directly with the campus department responsible for the requested facility to determine availability, applicable fee schedule and request an MOU process through Procurement & Payment Services.
</p>
<p>
<strong>Sports Camps:</strong> Any camp which instructs campers and is not sponsored by the Athletic Department of SUNY Brockport will require a Revocable Permit. The camp must have its own liability insurance and must submit a Certificate of Liability Insurance when applying for a Revocable Permit.
</p>
<p>
External organizations that are not affiliated with or endorsed by SUNY Brockport may not use the SUNY Brockport name in any advertising.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=374">SUNY related policies</a>
</p>
<h2>Contact Information</h2>
<p>
<a href="mailto:[email protected]" target="_blank" rel="noopener">Director of Campus Services</a> or via (585) 395-2351.
</p>
<p>
You may also refer to <a href="/support/procurement_payment/campus_agreements.html">Campus Agreement</a> procedures for additional information regarding campus agreements and contracts on the SUNY Brockport campus.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2020-12
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2019-10-02
</td>
<td>
Combining of Revocable Permit PDFs Updated
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Radiation Safety and Hazardous Materials Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>General</li></ul></td>
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<td>Environmental Health & Safety </td>
</tr>
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<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
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<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
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<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<h3>
Radiation Safety
</h3>
<p>
The University is in compliance with state and federal laws and regulations concerning the use of radio-chemicals, radio-isotopes, and radiation-producing equipment or utilizing radioactive sources.
</p>
<h3>
Hazardous Materials 
</h3>
<p>
Specific care must be taken in dealing with hazardous materials. These materials include, but are not limited to, toxic chemicals, chemical carcinogens, and infectious agents.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
<em>There are no procedures for this policy at this time.</em>
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
Questions concerning radiation safety should be directed to the Radiation Safety Officer, 126 Smith Hall (395-5717).
</p>
<p>
Any questions concerning the possession use, transportation, and disposal of such materials should be directed to the Department of Environmental Health and Safety (395-2005).
</p>
<h2>History <em>(in descending order)</em></h2>
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Explanation
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<td>
Next Review Date
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<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Paycheck Distribution Procedure Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li> <li>Financial</li></ul></td>
</tr>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
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<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p>
SUNY Brockport is committed to maintaining appropriate internal controls regarding the security and distribution of paychecks. Departments are responsible for the security of paychecks and ensuring that an employee is entitled to the paycheck prior to distribution.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Human Resources sorts and sends paychecks to each department in a secure bag on payday. Human Resources includes a paycheck distribution card in the bag, which must be signed by the department representative(s) indicating the number of checks they received. Department representatives should return the bag to Human Resources by flipping over the insert on the front of the bag. Failure to return the bag will delay the distribution of your next checks. Each department will have two representatives (one backup) who will take responsibility for the distribution of paychecks. Human Resources will send out requests twice a year to update the individuals responsible for paycheck distribution.
</p>
<ul>
<li>The department representative should review all paychecks to ensure that each employee works in their department and is entitled to receive the check. If the representative has questions, or needs help determining if an employee is entitled to a paycheck, contact the Payroll Office immediately at 395-2126.
</li>
<li>If the department representative receives a paycheck for an employee not assigned to their department or a new employee who failed to report to work, contact the Payroll Office immediately at 395-2126.
</li>
<li>Employees may pick up their paycheck from the department distribution representative. Paychecks can not be released to anyone other than the employee, unless the employee provides a written authorization for someone else to pick up their paycheck. The individual will be required to present a photo ID.
</li>
<li>Office of the State Comptroller guidelines prohibits the release of any check before pay day.
</li>
<li>Paychecks must be secured in a locked location when they are not being personally distributed.
</li>
<li>Employees must be given reasonable access to pick up their checks. Deviations from the usual distribution procedures within a department should be communicated to all employees as soon as possible.
</li>
<li>Employees who are not available to pick up their paycheck from the department (e.g. adjunct teaching a night course), may request in writing to have their paycheck mailed or placed in their mailbox. If a check is mailed, it must be put in a separate envelop with the department return address. If a check is returned, please send it to Human Resources along with a reason for the return.
</li>
<li>If you are missing a paycheck or an employee loses a paycheck, contact the Payroll Office at 395-2126 immediately for instructions.
</li>
<li>Under no circumstances should a check be returned to the Payroll Office. All undeliverable checks should be returned to Human Resources for safe keeping. Please include a note with the check with the reason the check is being returned.
</li>
<li>Unclaimed paychecks should be returned to Human Resources within 10 business days of the check date. The only exception to this rule is if the employee is absent from work and request the department hold on to the check until they return.
</li>
<li>All unclaimed checks will be returned to the NYS Department of Taxation and Finance if they are not claimed within 30 days.
</li>
</ul>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
Payroll Office: 585-395-2126
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2018-10-01
</td>
<td>
Updated contact phone number
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Management Confidential Tuition Reimbursement Program Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
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<h2>Policy Statement</h2>
<p>
The M/C Tuition Reimbursement Program provides financial support for approved educational activities on a reimbursement basis for employees classified as Management Confidential.
</p>
<h2>Purpose/Scope</h2>
<h3>
Benefit
</h3>
<p>
The following highlights describe key elements of the program:
</p>
<ul>
<li>The program is based on supervisory approval of individual courses. All course work must be approved for reimbursement upon enrollment
</li>
<li>To qualify for reimbursement, course work must be directly job-related or more broadly career-related.
</li>
<li>The employee is responsible for any taxes and other withholdings as defined by the Internal Revenue Service (IRS) code. This taxation of educational benefits is subject to continuous change. Please contact your financial advisor or accountant for details.
</li>
<li>Both credit and non-credit course work offered by four-year SUNY schools or organizations are eligible for reimbursement
</li>
<li>Covered tuition expenses are reimbursed at the rate of 75 percent, up to a maximum annual fiscal year reimbursement of $1750.
</li>
<li>Reimbursement is a supplement to other financial assistance for which employees may be eligible. Employees are required to explore and report amounts of alternate financial assistance
</li>
<li>Reimbursement is based on satisfactory completion of each course. Satisfactory completion is attainment of a grade of at least C for all course work at the undergraduate level, and B at the graduate level
</li>
</ul>
<p>
For a detailed list of reimbursable expenses, please refer to the M/C Tuition Reimbursement Program Guide located on the <a href="https://goer.ny.gov/managementconfidential-mc-training-programs">Governor’s Office of Employee Relations website</a>.
</p>
<h2>Applicability</h2>
<h3>
Eligibility
</h3>
<p>
Employees must have six (6) months continuous state service immediately prior to beginning course work, otherwise meet all the requirements of the program, and be a Management/Confidential (M/C) employee at course completion to qualify for reimbursement.
</p>
<p>
Employees must be working half-time or more and meet the continuous service requirement to be eligible for reimbursement.
</p>
<p>
Employees working less than half-time or on an unpaid leave of absence are not eligible for tuition reimbursement. Employees on full-time paid leave while attending school full time are not eligible for reimbursement.
</p>
<p>
Those employees who are separated from state service due to layoff are eligible for tuition reimbursement for one year from the date of layoff.
</p>
<p>
M/C employees may undertake course work to improve skills required to perform present job assignments, to remain current with innovations and emerging trends in their field, to improve administrative and management skills, or to prepare for positions within state service that may be attained through promotional examination.
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
1. Review program requirements, obtain applications and application instructions in the <a href="https://goer.ny.gov/managementconfidential-mc-training-programs">Governor’s Office of Employee Relations M/C Tuition Reimbursement Program Guide</a>. 
</p>
<p>
2. Complete the application (part I) and submit to the M/C Tuition Reimbursement Program processing unit per the application instructions
</p>
<p>
3. Upon course completion, complete the Computation Form (part II) and submit to the M/C Tuition Reimbursement Program processing unit
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Forms
</h3>
<p>
Both the Application (part I) and Computation Form (part II) are available for download on the <a href="https://goer.ny.gov/managementconfidential-mc-training-programs">Governor’s Office of Employee Relations website</a>.
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<li> <a href="/support/policies/">University-Wide Policies</a></li><li> <a href="/support/policies/search/">Search Policies</a></li>
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<h1>Registration Policy</h1>
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<div class="row space-above more">
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Registration and Records</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2014-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy deals with student status as it relates to various registration opportunities, items that will prevent registration and affirming enrollment following registration.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Registration Status
</h3>
<p>
<strong>Matriculated Undergraduate Students</strong>
</p>
<p>
Registration for matriculated undergraduates in the first semester at SUNY Brockport is accomplished through various programs designed especially for entering students. After the first semester of attendance, matriculated undergraduates have the opportunity to register during Advance Registration starting in November for the next spring semester and in April for the next fall. Registration days and times are governed by the number of credits completed by the end of the previous term and first letters of the last name. <em>Credits in progress do not count toward completed credits for purposes of advance registration.</em>
</p>
<p>
The specific dates for undergraduate registration are established on a systematic basis with seniors, who have the least time left to complete their degree requirements, having the first chance at course selection, then juniors, followed by sophomores, and lastly, freshmen.
</p>
<p>
Prior to Advance Registration:
</p>
<ul>
<li>
<p>
The degree audit serves to guide matriculated undergraduate students, with the assistance of their advisors, in the course selection process.
</p>
</li>
<li>
<p>
Students should <strong><a href="/support/registration-records/registration-schedule/" target="_blank" rel="noopener">check their scheduled registration day</a></strong> to register during Advance Registration.
</p>
</li>
<li>
<p>
Students should <strong>check for holds</strong> which will prevent registration. When signed on to Web Banner, go to Student Services, then Student Records, and then View Holds. Go to www.brockport.edu and click Quick Links and then Faculty and Staff Directory for phone numbers/office locations to contact regarding clearance procedures. The Office of Registration and Records does not place or clear holds on students’ records.
</p>
</li>
<li>
<p>
To register online on their day, matriculated undergraduates and second semester matriculated graduate students must first obtain their <strong>Advisement Key Number from their advisor</strong> which acts as their advisor’s electronic signature. The Advisement Key Number allows the student to access online registration via Web Banner from any computer connected to the Internet. The Office of Registration and Records does not assign or give out Advisement Key Numbers to students.
</p>
</li>
<li>
<p>
Without an Advisement Key Number, matriculated undergraduates must first obtain their advisor’s signature on their undergraduate advisement form and bring it to the Office of Registration and Records to register on their day.
</p>
</li>
</ul>
<p>
<strong>Non-matriculated Undergraduate Students</strong>
</p>
<p>
New non-matriculated (non-degree) undergraduates must complete an application in the Office of Undergraduate Admissions prior to registering. Non-matriculated undergraduates have the opportunity to register after matriculated undergraduates have registered. This ensures that matriculated undergraduates, who have been officially admitted to the University, are given first priority at course selection. Students can find their scheduled day to register during Advance Registration at www.brockport.edu/registrar . Click Registration Schedule from the options to the left.
</p>
<ul>
<li>
<p>
Students should check for holds which will prevent registration from Web Banner. Go to Student Services, then Student Records, and then View Holds. Go to www.brockport.edu and click Quick Links and then Faculty and Staff Directory for phone numbers/office locations regarding clearance procedures. The Office of Registration and Records does not place or clear holds on students’ records.
</p>
</li>
<li>
<p>
Non-matriculated undergraduates <em><strong>who have only taken courses during the summer or winter session at Brockport</strong></em> must complete a non-degree application available in the Office of Undergraduate Admissions prior to registering for a spring or fall semester.
</p>
</li>
</ul>
<p>
<strong>Matriculated Graduate Students</strong>
</p>
<p>
Matriculated graduate students have the opportunity to register for spring and fall semester courses before non-matriculated graduate students. This ensures that matriculated graduates, who have been officially admitted to graduate degree programs at the University, are given first priority at course selection. Students can <a href="/support/registration-records/dates/">find their day to register during Advance Registration</a>.
</p>
<ul>
<li>
<p>
The graduate degree audit serves to guide matriculated graduate students in the course selection process.
</p>
</li>
<li>
<p>
Students should <strong>check for holds</strong> which will prevent registration from the Campus Information System. Go to Student Services, then Student Records, and then View Holds. Go to www.brockport.edu and click Quick Links and then Faculty and Staff Directory for phone numbers/office locations regarding clearance procedures. The Office of Registration and Records does not place or clear holds on students’ records.
</p>
</li>
<li>
<p>
Matriculated graduates can access Web Banner and register online 24 hours a day from any computer connected to the Internet or in person at the <a href="/support/registration-records/">Office of Registration and Records</a> during regular office hours listed.
</p>
</li>
<li>
<p>
Second semester matriculated graduate students must get their <strong>Advisement Key Number</strong> from their advisor to register. Please note that some departments place restrictions on courses that require students to obtain departmental approval in order to register. In such cases, students are required to obtain a <strong>Permission Key Number</strong> from the course instructor to register online or the instructor’s signature to register in person at the Office of Registration and Records.
</p>
</li>
</ul>
<p>
<strong>Non-Matriculated Graduate Students</strong>
</p>
<p>
Non-matriculated (non-degree) graduate students are those who have completed a baccalaureate degree or higher but have not been formally accepted into a graduate program at SUNY Brockport.
</p>
<ul>
<li>
<p>
Non-matriculated graduates have the opportunity to register after matriculated graduates have registered. Go to the <a href="/support/registration-records/">registrar website</a> and click Registration Schedule from the options to the left to find your registration day.
</p>
</li>
<li>
<p>
Students should <strong>check for holds</strong> which will prevent registration from Web Banner. Go to Student Services, then Student Records, and then View Holds. Go to <a>www.brockport.edu</a> and click Quick Links and then Faculty and Staff Directory for phone numbers/office locations regarding clearance procedures. The Office of Registration and Records does not place or clear holds on students’ records.
</p>
</li>
<li>
<p>
Non-matriculated graduate students <em>who have only taken courses during the winter or summer session</em> at Brockport must apply for non-degree status through the Office of Graduate Studies prior to registering regardless of the level of the course in which they plan to enroll.
</p>
</li>
</ul>
<h3>
Two Warnings About Registering
</h3>
<p>
<strong>Warning Number One: Holds</strong>
</p>
<p>
Students who have incurred a financial obligation with the University will have a hold placed on their records by that office which will prevent them from registering online or in person and from obtaining other university services. Students are notified on more than one occasion by each office of an impending hold before it’s actually placed on their records. Only the office that placed the hold on the account can clear it. The Office of Registration and Records does not place or clear holds on students’ accounts and merely informs a student that they have a hold on their account. It is the responsibility of the student to contact the holding office regarding clearance.
</p>
<p>
<strong>Students should check their online records carefully for holds well in advance of their registration day</strong> and contact the appropriate office regarding clearance procedures. When signed on to Web Banner, holds can be viewed from the Student Records menu. Go to www.brockport.edu and click Quick Links and then Faculty and Staff Directory for phone numbers/office locations regarding clearance procedures.
</p>
<p>
<strong>Warning Number Two: Transfer Credit Evaluation and Finalization</strong>
</p>
<p>
Any undergraduate transfer credit estimate for course work completed elsewhere is only tentative until the University receives a final official transcript from each institution previously attended in order to formally award the credit. Therefore, it is important for students to get all requested final documents in as soon as possible so that the Office of Academic Advisement can finalize the credit prior to the next registration period. If transfer credits have not been finalized, the Office of Academic Advisement will place a hold on the student’s record preventing registration either online or in person until the transcript(s) is received and finalized.
</p>
<p>
Undergraduates can check their registration status online from Web Banner. Scheduled registration days are determined by the number of credits completed by the end of the previous semester and first letter of the student’s last name. <em><strong>Course credits in progress do not count toward completed credits for purposes of registration.</strong></em> <a href="/support/registration-records/dates/">Undergraduate Registration Schedule</a>.
</p>
<h3>
When to Register?
</h3>
<p>
<strong>Majors Reservation</strong> - <em>for matriculated undergraduates</em>
</p>
<p>
Majors Reservation for matriculated undergraduates takes place one week before Advance Registration for a spring semester starting in November and for a fall semester, starting in April.
</p>
<ul>
<li>Matriculated undergraduates may register for courses directly in their academic major department office <strong>ONLY</strong> for courses in their major subject during Majors Reservation week. <strong>For example:</strong> A Communication major may register in the Department of Communication for <strong>CMC</strong> courses <strong>ONLY</strong>.
</li>
<li>
<strong>Majors Reservation is only available to departments that have requested to participate.</strong> Students should check with their major department to see if they plan to participate in Majors Reservation.
</li>
<li>
<em><strong>No registration takes place in the Office of Registration and Records during this time.</strong></em>
</li>
</ul>
<p>
<strong>Advance Registration</strong>
</p>
<p>
Advance Registration for currently enrolled undergraduates for an upcoming spring semester starts in November and for a fall semester, in April. The specific dates for undergraduate registration are established on a systematic basis with seniors, who have the least time left to complete their degree requirements, having the first chance at course selection, then juniors, followed by sophomores, and lastly, freshmen. Registration days are governed by the number of credits completed by the end of the previous semester and first letters of the last name. <em><strong>Credits in progress do not count toward completed credits for purposes of Advance Registration.</strong></em>
</p>
<ul>
<li>The degree audit serves to guide matriculated undergraduate students, with the assistance of their advisors, in the course selection process.
</li>
<li>Students should <strong>check for holds</strong> which will prevent registration. When signed on to Web Banner, go to Student Services, then Student Records, and then View Holds. Go to www.brockport.edu and click Quick Links and then Faculty and Staff Directory for phone numbers/office locations regarding clearance procedures. The Office of Registration and Records does not place or clear holds on students’ records.
</li>
<li>Students may check their completed credit total for purposes of Advance Registration when signed on to Web Banner. Go to the Registration menu under Check Your Registration Status.
</li>
<li>The exact day for matriculated undergraduates to register can be found in the undergraduate <a href="/support/registration-records/dates/">Registration Schedule</a> from the options to the left.
</li>
<li>If the completed credit total does not include credits transferred, see information under “Warning Number Two: Transfer Credit Evaluation and Finalization”
</li>
</ul>
<p>
Students may register through Web Banner on their scheduled day from any computer connected to the Internet. When ready to register, undergraduate and graduate students should consult the online course schedule. The online course schedule contains the most up-to-date information regarding course availability and the Course Reference Numbers (CRNs) for each course which are required for online registration. Other important information regarding online registration instructions, important semester dates and deadlines, and policies can be found on the <a href="/support/registration-records/">Office of Registration & Records website</a>.
</p>
<p>
<strong>Open Registration</strong>
</p>
<p>
<strong>The Friday before the first day of a spring or fall semester is designated as Open Registration.</strong> <em>Any student not yet registered prior to the Friday before the first day of the semester must attend Open Registration.</em> Since returning undergraduates were given the opportunity to register during Advance Registration, they are required to register later in the day.
</p>
<ul>
<li>Matriculated returning undergraduates not yet registered prior to Open Registration must get either their advisor’s signature or Advisement Key Number on their Undergraduate Advisement Form to register. Returning undergraduates may come to the Office of Registration and Records on Open Registration day to drop any courses they may have decided not to take so as to free up seats in classes for other students, but they will need to wait until later in the day to register or add to their schedule either online or in person. Returning undergraduates were given an opportunity to register for the next semester during Advance Registration several weeks earlier. Open Registration is intended for new students to be given first chance at remaining courses.
</li>
</ul>
<p>
<strong>Late Registration</strong>
</p>
<ul>
<li>Students who are not yet registered before the first day of the semester, and register on the first day or later, are considered late registrants and late fees will apply. Students are required to obtain the instructors’ signature or Advisement Key Number for each course on a <em>Late Registration Form</em> available from the <a href="/support/registration-records/">Office of Registration & Records</a>.
</li>
<li>Once all signatures have been obtained, the form must be submitted to the Office of Registration and Records for processing by the late registration deadline found at the <a href="/support/registration-records/">registrar’s webpage</a> under Dates and Deadlines. Getting the instructor’s permission provides for notification to the instructor about the number of students dropping and/or adding so that courses do not become overloaded. Late registrants will be assessed applicable late fees.
</li>
</ul>
<p>
<strong>Affirming Enrollment</strong>
</p>
<p>
An enrolled student is defined as one who has registered for courses and accepted all associated charges. Regardless of any method by which a student is registered, they are required to go online after registering each semester and affirm enrollment to reserve their course schedules. The University refers to this as having <em>Affirmed Enrollment and Accepted Financial Responsibility</em>. Courses are only reserved by affirming enrollment each semester, not by submitting payment.
</p>
<ul>
<li>Courses will only be reserved through the deadline date found at the <a href="/support/registration-records/">registrar’s webpage</a>. Courses that are not affirmed by the deadline date will be removed. Re-registration of courses after failure to affirm the enrollment is subject to late fees. Late fees also apply to any subsequent re- registration for failure to affirm enrollment.
</li>
<li>A student who decides that s/he will not be attending SUNY Brockport after all must go online and drop their courses, drop them in person, or notify Registration and Records by email, mail or fax of their decision not to attend <strong>before the first day of the semester</strong> to avoid any tuition liability.
</li>
</ul>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2014-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Payroll Loan Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li> <li>Financial</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p>
SUNY Brockport offers a payroll loan to employees on the state or student payroll, when circumstances occur prohibiting an employee from receipt of his/her regularly scheduled payroll check.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<h3>
Eligibility
</h3>
<p>
1. Employee’s department fails to submit timely appointment paperwork
</p>
<p>
2. A paycheck is not generated due to human or computer error
</p>
<p>
3. An incorrect check is issued due to a Payroll Office error
</p>
<p>
Loans are not given when a paycheck has been lost or stolen. A stop payment must be placed on the check. The check will be reissued by NYS Department of the Treasury in approximately 4 weeks.
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
When it is determined that an employee is eligible for a loan, the Payroll Office will calculate the loan amount and notify the Accounting Office. The employee must take picture ID to the Accounting Office in the Rakov building. The employee will be required to complete a Power of Attorney Form at the time they receive the loan to ensure that the loan amount will be recovered from the subsequent paycheck.
</p>
<p>
To reimburse the BASC account, the loan will be held from the next paycheck and a check for the difference will be issued. If the employee has direct deposit, it will be canceled until the loan is recovered in full. The Payroll Office will reinstate direct deposit once the loan has been repaid.
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Form
</h3>
<p>
Power of Attorney obtained from the Accounting Office
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
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<th>
Item
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<th>
Date
</th>
<th>
Explanation
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<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<li> <a href="/support/policies/">University-Wide Policies</a></li><li> <a href="/support/policies/search/">Search Policies</a></li>
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<h1>Medical Transportation Policy</h1>
</div>
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<article>
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<div class='policy_audit'>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Health</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Hazen Center for Integrated Care</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2013-08-22</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Policy on transportation for off campus medical care.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Transportation for Off Campus Medical Care
</h3>
<ul>
<li>Students sent from campus by a campus official to a local Rochester-area Emergency Department (typically by ambulance) are encouraged to find a friend or family member to return them to campus upon discharge.
</li>
<li>If unable to secure a ride, students should use Apple Transport 585- 427-7330. The agreed upon charge is $40 from Unity Hospital, which the University will pay. Apple will provide an invoice to the University for payment on a monthly basis. Cash payment is not required at the time of transport.
</li>
<li>Students returning from an alcohol or substance visit will be assessed a $50 fee for the transportation, which will be applied to their student account.
</li>
</ul>
<p>
Students specifically referred by Hazen staff to a Brockport facility (eg Strong West Urgent Care, ASAP Urgent Care) may be transported by Hazen staff using the University car during regular business hours (8am – 4:45pm).
</p>
<p>
When Hazen is closed students who are medically stable (not needing an ambulance), and require off-campus urgent or emergency care should use their own, or have a friend/family member provide transportation.
</p>
<ul>
<li>Ambulances can only transport to an Emergency Department, not Urgent Care
</li>
<li>Hazen staff will not transport students to a non-Brockport area medical facility.
</li>
<li>After-hours transportation is arranged by the student, either via friend/family or Apple Transport, at the student’s expense.
</li>
<li>The University does not provide transportation for routine medical appointments.
</li>
<li>Residence Life staff cannot provide medical transportation.
</li>
</ul>
<p>
<strong>FONEMED</strong> (nurse advice service) – available after regular office hours, call the Student Health Center and follow the instructions to connect with FONEMED. The nurse will help determine whether to seek medical care off-campus, and the level of care necessary.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
Hazen Center for Integrated Care (585) 395-2414
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2018-08-22
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2013-08-22
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Residency Requirement Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Student - Undergraduate</li></ul></td>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Academic Success Center</td>
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<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
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<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
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<h2>Policy Statement</h2>
<p>
This policy discusses the minimum number of credits needed at Brockport for your degree, major and/or minor.
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<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em> There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
You must complete a minimum of 30 credits at Brockport. No fewer than 15 credits in your major, and no less than half of any minor or certification program, must be completed here. If you’ve managed that, then you can finish up anywhere you wish, as long as you take the right courses from an accredited institution of higher learning.
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<h2>Links to Related Procedures and Information</h2>
<p>
<em> There are no links for this policy at this time.</em>
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<h2>Contact Information</h2>
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 <em>There is no contact information for this policy at this time.</em>
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<h2>History <em>(in descending order)</em></h2>
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<th>
Date
</th>
<th>
Explanation
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<td>
Next Review Date
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<td>
2013-08
</td>
<td>
Five-year review
</td>
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<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
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Draft Review Date
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</td>
<td>
Draft Policy under 30-day Campus Review
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Differences Between Independent Study and Directed Study Policy</h1>
</div>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Registration and Records</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2014-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Information on the guidelines for taking an Independent Study or Directed Study
</p>
<h2>Purpose/Scope</h2>
<p>
Independent study and directed study are frequently confused with one another. They are similar in that they both offer the opportunity to study individually with an instructor on a contractual basis, but they differ in intent.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<h3>
Directed Study
</h3>
<p>
Directed Study is designed to be a substitute for a traditional course that is not offered in the semester for which the student wishes to enroll. The material covered in such courses is essentially the same as that covered in the traditional course.
</p>
<h3>
Independent Study
</h3>
<p>
Independent Study is intended to be an extension, or “spin-off,” of a traditional course. It provides the student with an opportunity to pursue/research a subject in more depth and in a more independent manner than would be possible in a traditional course. Independent study requires an outline form, developed through consultation between the student and the instructor/sponsor, which serves as the official course description.
</p>
<h2>Policy Procedures</h2>
<h3>
At the Undergraduate Level:
</h3>
<p>
<strong>To be eligible</strong> for either independent study or directed study, an undergraduate student must have:
</p>
<ol>
<li>
<p>
Upper-division status (54 or more completed semester hours);
</p>
</li>
<li>
<p>
An established Brockport cumulative index (in other words, you must have completed one semester at SUNY Brockport) and be currently matriculated at Brockport;
</p>
</li>
<li>
<p>
A cumulative index of 2.0 or higher.
</p>
</li>
</ol>
<p>
<em>There is one exception.</em> If you’re a lower-division student (have completed fewer than 54 credits), you may register for a maximum of one independent study per semester if you have met the other criteria listed above and obtain the approval of the department chair. You must support your request with a statement in which you demonstrate your ability to undertake the work and also explain the advantage of taking an independent study as a lower-division student. Lower-division students are not eligible for directed study.
</p>
<p>
No more than two independent study courses will be approved for any one regular semester (and no more than one in any summer session) and no more than one directed study in a semester. All such courses must be included within the normal course load. An independent study course may not exceed six credits and will be identified as liberal arts (A) credit.
</p>
<h3>
At the Graduate Level:
</h3>
<p>
Independent study courses permit graduate students to pursue previously studied topics in greater depth. A content outline for each independent study course is developed through consultation between the student and the instructor/sponsor to suit the needs and interests of the student and the special competence of the instructor.
</p>
<p>
<strong>To be eligible</strong> for independent study:
</p>
<p>
A non-degree graduate student must:
</p>
<ol>
<li>
<p>
Have completed six credits of course work at the graduate level at SUNY Brockport with minimum grades of “B” in each course; <strong>and</strong>
</p>
</li>
<li>
<p>
Be able to demonstrate adequate background for the area of independent study.
</p>
</li>
</ol>
<p>
A graduate student enrolled in a degree and/or certificate program must have:
</p>
<ol>
<li>
<p>
Completed at least six credits of course work at the graduate level at SUNY Brockport with minimum grades of “B” in each course; <strong>or</strong>
</p>
</li>
<li>
<p>
Demonstrate adequate background for the area of independent study. Permission to grant an independent study is by discretion of the instructor and department chair.
</p>
</li>
</ol>
<p>
No more than two independent study courses will be approved for any one regular semester (and no more than one in any summer session) and no more than one directed study in a semester. All such courses must be included within the normal course load. An independent study course may not exceed six credits and will be identified as liberal arts (A) credit. An independent study outline form is required to serve as the official course description.
</p>
<p>
Students in programs with requirements of 36 credits or less may be allowed to take up to nine credits of independent study. Students in programs with requirements of more than 36 credits may be allowed to take up to twelve credits of independent study. Requests to waive any of the above requirements or restrictions should be made through the department to the dean.
</p>
<p>
General guidelines for independent and directed study:
</p>
<ul>
<li>
<p>
Students may carry no more than two independent study courses in a regular semester and no more than one directed study course per semester.
</p>
</li>
<li>
<p>
Students may carry no more than one independent study course and one directed study course during a summer session.
</p>
</li>
<li>
<p>
Both independent study and directed study courses are only possible by arrangement and at the discretion of the instructor and/or the department. Please remember that these opportunities are a privilege, not a right. Also, be aware that the student may be expected to do this work with much less instructor supervision than is customary for a standard course.
</p>
</li>
<li>
<p>
Independent study courses will be designated as liberal arts (A) credit. Directed study courses will be designated either as liberal arts (A) or as professional (B) credit depending upon the traditional course’s catalog entry.
</p>
</li>
<li>
<p>
Credits earned in independent study courses may not exceed six credits per semester.
</p>
</li>
<li>
<p>
Credit assigned for a directed study course will be set equal to the credit value of the traditional course for which it is to be substituted.
</p>
</li>
</ul>
<p>
Students who wish to take an independent or directed study course should begin the process well in advance of registration since published registration deadlines apply to these courses. <strong>The independent study application and outline form may be found from the Office of Academic Advisement’s web site under Forms</strong>. Directed study uses the same application form but does not require an outline since the course description is the same as the traditional course. Any application must be signed by the student, the instructor/sponsor and the department chairperson.
</p>
<p>
The student must submit the completed application with any required supporting documents to the Office of Registration and Records for processing by the appropriate registration deadline.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-07
</td>
<td>
Three-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2014-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Determination of Academic Class at the Undergraduate Level Policy</h1>
</div>
</div>
</div>
<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Undergraduate Admissions</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy describes what your Academic Class status is based on the number of credits completed. It is important to note that a student’s class standing at any point is based only on the number of credits completed, and does not include those in progress.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Determination of Academic Class at the Undergraduate Level
</h3>
<p>
A baccalaureate degree from SUNY Brockport requires successful completion of a minimum of 120 credits and, of course, the correct courses to meet all requirements, unless you are a Delta College student, in which case you may need fewer, depending on which option you choose. If you intend to graduate in the traditional four years and you aren’t planning on attending any summer sessions here or elsewhere, you must average 15 credits each semester for eight semesters. Fifteen credits are considered a normal course load per semester, although you may register for as many as 18 without special permission, and even more if you meet certain criteria. Remember too that if you change majors, pursue double majors, or decide to pursue educational certification, you may have to take courses that will require additional semesters to earn your degree.
</p>
<p>
The University is very interested in motivating students to complete their 120 credits in four years. However, many students do take longer than eight semesters to finish a baccalaureate degree. Some academic policies and procedures are based upon your class status at a given time, and for this reason you will occasionally need to know your class standing. Here are the categories in terms of completed credit hours:
</p>
<ul>
<li>
<p>
<strong>FRESHMAN: </strong>fewer than 24 credits earned or transferred
</p>
</li>
<li>
<p>
<strong>SOPHOMORE: </strong>minimum of 24 credits earned or transferred
</p>
</li>
<li>
<p>
<strong>JUNIOR:</strong> minimum of 54 credits earned or transferred
</p>
</li>
<li>
<p>
<strong>SENIOR:</strong> minimum of 84 credits earned or transferred
</p>
</li>
</ul>
<p>
Sometimes you will see references to “lower-” or “upper-” division students. Strictly speaking, the lower division includes students with fewer than 54 credits earned or transferred; the upper division, 54 or more credits earned or transferred. As you can see, that translates into freshmen/sophomores being the lower division; juniors/seniors, the upper.
</p>
<p>
It is important to note that a student’s class standing at any point is based only on the number of credits completed, and does not include those in progress. So for example, if you have completed 23 credits and are taking 15, you would still have to register as a freshman. Even though 23 is close to 24, no exceptions are made to this rule.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
 <em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Immigration Enforcement Policy</h1>
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<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Campus Life</li> <li>Residential Life</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>University Police</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2017-03-27</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy details SUNY State-operated University Police Department rules for responding to requests from Federal immigration officials.
</p>
<p>
<strong>CBP:</strong> U.S. Customs and Border Protection, a Division of the U.S. Department of Homeland Security
</p>
<p>
<strong>ICE:</strong> U.S. Immigration and Customs Enforcement, a Division of the U.S. Department of Homeland Security.
</p>
<h2>Purpose/Scope</h2>
<p>
The purpose of this Policy is to provide New York State University Police at SUNY Brockport with rules for responding to requests from Federal immigration officials.
</p>
<h2>Applicability</h2>
<p>
This policy applies to SUNY Brockport’s University Police.
</p>
<h2>Definitions</h2>
<p>
<strong>CBP</strong> – <a class="go" href="https://www.cbp.gov/">U.S. Customs and Border Protection, a Division of the U.S. Department of Homeland Security.</a>
</p>
<p>
<strong>ICE</strong> – <a class="go" href="https://www.ice.gov/">U.S. Immigration and Customs Enforcement, a Division of the U.S. Department of Homeland Security.</a>
</p>
<p>
<strong>NCIC</strong> – National Crime Information Center.
</p>
<h2>Policy Procedures</h2>
<h3>
Enforcement Actions and Community Interactions
</h3>
<ol>
<li>University Police shall not stop, question, interrogate, investigate, or arrest an individual based solely on any of the following:
<ol>
<li>Actual or suspected immigration or citizenship status;
</li>
<li>or A “civil immigration warrant,” administrative warrant, or an immigration detainer in the individual’s name, including those identified in the National Crime Information Center (NCIC) database.
</li>
</ol>
</li>
<li>
<p>
University Police shall not inquire about the immigration status of an individual, including a crime victim, a witness, or a person who calls or approaches the police seeking assistance, unless necessary to investigate criminal activity by that individual.
</p>
</li>
<li>
<p>
University Police shall not perform the functions of a federal immigration officer or otherwise engage in the enforcement of federal immigration law–whether pursuant to Section 1357(g) of Title 8 of the United States Code or under any other law, regulation, or policy.
</p>
</li>
</ol>
<h3>
ICE or CBP Detainer Requests
</h3>
<ol>
<li>State University of New York colleges do not detain individuals for extended periods of time. To the extent any request is made regarding an individual in the custody of University Police, University Police may respond affirmatively to a “civil immigration detainer” from ICE or CBP to detain or transfer an individual for immigration enforcement or investigation purposes for a brief time period ONLY IF the request is accompanied by a judicial warrant, 
<ol>
<li>EXCEPT THAT University Police may detain a person for a brief time period on a “civil immigration detainer” in the absence of a judicial warrant IF:
</li>
<li>there is probable cause to believe that the individual has illegally re-entered the country after a previous removal or return as defined by 8 U.S.C. § 1326 and (2) the individual has been convicted at any time of (i) a specifically enumerated set of:
<ul>
<li>serious crimes under New York Penal Law (e.g., Class A felony, attempt of a Class A felony, Class B violent felony, etc.) or (ii) a federal crime of crime under the law of another state that
</li>
<li>would constitute a predicate felony conviction, as defined under New York Penal Law for any of the preceding felonies; or
</li>
<li>there is probable cause to believe that the individual has or is engaged in terrorist activity.
</li>
</ul>
</li>
</ol>
</li>
</ol>
<h3>
ICE or CBP Requests for Certain Non-Public, Sensitive Information, or CBP Detainer Requests
</h3>
<ol>
<li>University Police may respond affirmatively to an ICE or CBP request for non-public information about an individual- including but not limited to non-public information about an individual’s release, home address, or work address- ONLY IF the request is accompanied by a judicial subpoena or judicial warrant:
<ol>
<li>EXCEPT THAT nothing in this law prohibits University Police Command Level staff in coordination with Campus Counsel from:
<ul>
<li>sending to or receiving from any local, state, or federal agency - as per 8 U.S.C.§1373-(i) information regarding an individual’s country of citizenship or (ii) a statement of the individual’s immigration status; or
</li>
<li>
<p>
disclosing information about an individual’s criminal arrests or convictions, where disclosure of such information about the individual is otherwise permitted by state law or required pursuant to subpoena or court order; or
</p>
</li>
<li>
<p>
disclosing information about an individual’s juvenile arrests or delinquency or youthful offender adjudications, where disclosure of such information about the individual is otherwise permitted by state law or required pursuant to subpoena or court order.
</p>
</li>
</ul>
</li>
<li>
<p>
All review and response to requests for information from ICE or CBP shall be handled by Command Level personnel in coordination with Campus Counsel.
</p>
</li>
</ol>
</li>
<li>University Police shall limit the information collected from individuals concerning immigration or citizenship status to that necessary to perform agency duties and shall prohibit the use or disclosure of such information in any manner that violates federal, state, or local law.
</li>
</ol>
<h3>
Access to Individuals in University Police Custody
</h3>
<ol>
<li>Absent a lawfully issued judicial warrant, University Police shall not provide ICE or CBP with access to an individual in their custody or the use of agency facilities to question or interview such individual if ICE or CBP’s sole purpose is enforcement of federal immigration law.
</li>
</ol>
<h3>
Collection of Immigration Related Information and Nondiscriminatory Access to Services
</h3>
<ol>
<li>University Police personnel shall not inquire about or request proof of immigration status or citizenship when providing services or benefits, except where the receipt of such services or benefits are contingent upon one’s immigration or citizenship status or where inquiries are otherwise lawfully required by federal, state, or local laws
</li>
</ol>
<h3>
Record Keeping
</h3>
<ol>
<li>University Police shall record, solely to create the reports described in subsection (ii) below, the following for each immigration detainer, notification, transfer, interview, or interrogation request received from ICE or CBP:
<ol>
<li>The subject individual’s race, gender, and place of birth;
</li>
<li>Date and time that the subject individual was take into University Police custody;
</li>
<li>The location where the individual was held, and the arrest charges;
</li>
<li>Date and time of the University Police’s receipt of the request;
</li>
<li>The requesting agency;
</li>
<li>Immigration or criminal history indicated on the request form, if any;
</li>
<li>Whether the request was accompanied any documentation regarding immigration status or proceedings, e.g., a judicial warrant;
</li>
<li>Wether a copy of the request was provided to the individual and, if yes, the date and time of notification;
</li>
<li>Whether the individual consented to the request;
</li>
<li>Whether the individual requested to confer with counsel regarding the request;
</li>
<li>University Police’s response to the request, including a decision not to fulfill the request;
</li>
<li>If applicable, the date and time that ICE and CBP took custody of, or was otherwise given access to, the individual; and
</li>
<li>The date an time of the individual’s release from University Police custody
</li>
</ol>
</li>
<li>The University Police shall provide within two weeks of an immigration detainer, reports to the Commissioner for University Police, with copy to Campus Counsel, regarding the information collected in subsection (a) above in aggregated from that is stripped of all personal identifiers in order that the Office of the Commissioner may monitor compliance with applicable law.
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="/support/university_police/">Brockport University Police</a>
</p>
<p>
<a class="go" href="https://www.cbp.gov">U.S. Customs and Border Protection (CBP)</a>
</p>
<p>
<a class="go" href="https://www.ice.gov">U.S Immigration and Customs Enforcement (ICE)</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=Immigration%20Enforcement%20Policy">Chief of Police</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2022-03-27
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2017-03-27
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2017-12-13</strong>
</p>
</article>
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<h1>Graduation/Completion and Transfer-Out Rates Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic Affairs</li> <li>Policy</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Department of Research, Analysis and Planning</td>
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<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2009-10</td>
</tr>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
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<h2>Policy Statement</h2>
<p>
The Student Right-to-Know Act requires the University to disclose to all enrolled and prospective students statistics on the graduation rates of undergraduate students.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Graduation/Completion and Transfer-out Rates
</h3>
<p>
SUNY Brockport is pleased to provide the following information regarding our institution’s graduation and completion rates. The information is provided in compliance with the Higher Education Act of 1965, as amended. The rates reflect the graduation and completion status of students who enrolled during the fall 2001 semester and for whom 150 percent of the normal time-to-completion has elapsed.
</p>
<p>
During the fall semester of 2001, 1,023 first-time, full-time, certificate or degree-seeking Undergraduate students entered at SUNY Brockport. After six years as of fall 2007, 58.5 percent of these students had graduated from our institution or completed their programs.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
For further information on the institution’s graduation/completion and transfer-out rates refer to the <a class="go" href="/support/research_analysis/" target="_blank" rel="noopener">Research, Analysis and Planning Website</a>
</p>
<p>
Questions related to the report of graduation/completion and transfer-out rates should be directed to:
</p>
<p style="text-align: left;">
<strong>Director of Research, Analysis and Planning</strong>
</p>
<p style="text-align: left;">
<strong>620 Allen Building</strong>
</p>
<p style="text-align: left;">
<strong>(585) 395-5028 or email at: [email protected]</strong>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
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<th>
Item
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Date
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<th>
Explanation
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<td>
Next Review Date
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<td>
2014-10
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2009-10
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Sick Leave at Half Pay - Classified Employees Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p><em>There is no policy statement provided for this policy at this time</em></p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p>
Permanent or contingent permanent classified state employees are eligible for one pay period of sick leave at half-pay for every six months of service. Temporary employees are not eligible for this benefit. To draw sick leave at half-pay, an employee must:
</p>
<p>
1. Have at least a year of state service (Employee must be considered 50% or greater)
</p>
<p>
2. Be absent because of personal illness or disability
</p>
<p>
3. Exhaust vacation, sick, personal, and holiday leave, and overtime credits before being granted sick leave at half-pay
</p>
<p>
4. Be expected to be on leave for two pay periods
</p>
<p>
5. Sick Leave at ½ pay dates may fall in between pay periods
</p>
<p>
6. Sick Leave at ½ pay is retroactive, the paycheck following the dates of the leave will reflect the reduced wages
</p>
<p>
<strong>Operational Services Unit employees must have been absent for 30 consecutive days due to a long-term illness to qualify for sick leave at half-pay. Under extraordinary circumstances, the 30-day waiting period can be waived on a discretionary basis.</strong>
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Required Medical Documentation
</h3>
<p>
Satisfactory medical documentation must accompany all requests for sick leave at half-pay. Acceptable documentation should include prognosis, start date of the illness, and anticipated return to work date. Documentation should be on the D.O.L. Physician’s Statement form by the medical provider and must be signed by the physician with an original signature.
</p>
<h3>
Procedure
</h3>
<p>
Employees must submit a written request for sick leave at half-pay via the Leave Request Form. This request should be submitted to the supervisor with acceptable medical documentation. <strong>(Supervisors have a responsibility to keep medical information and documentation confidential.)</strong> Requests submitted without acceptable medical documentation will not be approved. Supervisors should alert employees if the medical documentation provided is missing any of the required elements.
</p>
<p>
1. The employee should verify their records with the Payroll Office to ensure that the employee meets the above eligibility requirements including having exhausted all available leave credits.
</p>
<p>
2. The supervisor should prepare an Appointment Form placing the employee on sick leave at half-pay. Copies of the request for sick leave at half-pay and the medical documentation must be submitted to the Office of Human Resources with the Appointment Form. 
</p>
<p>
3. The Human Resources Director will verify that the employee meets the eligibility requirements as outlined above and in accordance with the pertinent bargaining unit agreement.
</p>
<p>
4. Approved requests will be forwarded for processing. The Human Resources Director will send employees written notification of whether their request is approved or denied.
</p>
<h3>
Extended Absences
</h3>
<p>
If the employee’s absence is extended by the medical provider, additional documentation will be required to authorize extended use of sick leave at half-pay credits. The supervisor must then complete an amended Appointment Form extending the sick leave at half-pay status and submit to the Office of Human Resources. <strong>Without this additional documentation the employee shall automatically be put on Leave Without Pay effective their original return to work date.</strong>
</p>
<h3>
Returning to Work
</h3>
<p>
Employees must submit a return-to-work slip to their supervisors indicating that they are able to perform the full range of duties <strong>prior</strong> to being allowed to return to work after being out on an authorized leave. The supervisor must contact the Office of Human Resources via phone, fax, or email, then process an Appointment Form to return the employee to full-pay status and submit to Human Resources. A copy of the return-to-work slip must accompany the Appointment Form when sent to the Office of Human Resources.
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Forms
</h3>
<p>
Appointment Form<br />
Leave Request Form<br />
D.O.L. Physician’s Statement
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Posthumous Degree Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic Affairs</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of the Vice Provost; Registrar</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP/Provost for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2020-06-10</td>
</tr>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p>
This policy addresses criteria to award posthumous degrees.
</p>
<h2>Purpose/Scope</h2>
<p>
To determine criteria when SUNY Brockport is asked to bestow academic recognition posthumously to a deceased student who did not complete degree requirements and who did not meet the prescribed criteria for an honorary degree.
</p>
<h2>Applicability</h2>
<p>
For bachelor’s degree students: To be eligible for this recognition, a deceased student, who was pursuing a bachelor’s degree, shall have completed a minimum of 75% of required credits with a ≥ 2.0 GPA.
</p>
<p>
For master’s or doctorate degree students: To be eligible for this recognition, a deceased student, who was pursuing a master’s or doctorate degree, shall have completed a minimum of 75% of required credits with a ≥ 3.0 GPA.
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
To initiate the process, the deceased student’s family, spouse, significant other, or a SUNY Brockport faculty or staff member, with agreement from the student’s family, may request this recognition through the student’s Academic Department Chairperson. In such a circumstance, the Academic Department Chairperson will review the request, make a recommendation, and forward it on for approval to the appropriate Dean, as well as the Provost and Vice President for Academic Affairs, and President. If approved, and provided the deceased student had met the requirements, SUNY Brockport will confer a degree.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]">Vice Provost</a>
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<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
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<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
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<td>
Next Review Date
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<td>
2025-06-10
</td>
<td>
Five-year review
</td>
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<tr>
<td>
Adoption Date
</td>
<td>
2020-06-10
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2020-05-04
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
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<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2020-03-13</strong>
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<h1>On-Campus Housing for Newly Hired Employees Policy</h1>
</div>
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<div class="row space-above more">
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Human Resources and Residential Life</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2023-09-21</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
In an effort to provide temporary housing to newly hired employees at SUNY Brockport, this policy outlines the roles and responsibilities of SUNY Brockport and those individuals who rent temporary on-campus housing accommodations (defined as no less than 30 days and no more than 90 days).
</p>
<h2>Purpose/Scope</h2>
<p>
The purpose of this policy is to outline the procedure for newly hired employees at SUNY Brockport to request temporary on-campus housing accommodations. Due to space limitations, temporary on-campus housing accommodations can only be provided to newly hired Dean/Director/Cabinet-level employees at SUNY Brockport. Temporary on-campus housing accommodation requests for newly hired employees outside of the Dean/Director/Cabinet-level are at the discretion of the President (or their designee).
</p>
<p>
By virtue of their positions, Resident Directors and live-on (campus) Residential Life Staff are exempt from this policy, as being housed on campus is part of their job responsibilities and included in their overall compensation package.
</p>
<p>
Temporary on-campus housing accommodations cannot be granted for auxiliary organizations, contractors, volunteers, campus visitors, or search candidates.
</p>
<h2>Applicability</h2>
<p>
This policy applies to newly hired Dean/Director/Cabinet-level employees at SUNY Brockport. Consideration of newly hired employees outside of the Dean/Director/Cabinet-level are at the discretion of the President (or their designee).
</p>
<h2>Definitions</h2>
<p>
Additional occupants — Additional occupants are defined as child, partner, spouse, sibling, or parent.
</p>
<p>
On-campus housing accommodations — These accommodations are defined as apartments.
</p>
<p>
Temporary on-campus housing accommodations — These accommodations are defined as no less than 30 days and no more than 90 days.
</p>
<h2>Policy Procedures</h2>
<p>
1. All requests for temporary on-campus housing accommodations for new hires must be made at the time of the employment offer to the individual’s hiring manager. These requests must be brought to the attention of the Assistant Vice President for Human Resources (AVP for HR) by the hiring manager. The AVP for HR will then secure approval from the President.
</p>
<p>
2. Once temporarily approved (based on the criteria stated above), the AVP for HR will contact the Office of Residential Life / Learning Communities to check availability. Once availability is confirmed, Human Resources will contact the new hire directly.
</p>
<p>
Length of stay:
</p>
<p>
The minimum length of stay is 30 days from check-in, with the maximum being 90 days from check-in. Any stay over 90 days must be approved by the President (or their designee). Extension requests must be received by the AVP for HR at least 30 days before the housing contract expires.
</p>
<p>
Background checks:
</p>
<p>
Any adult occupying the living space, in addition to the new hire, age 18 or older (child, partner, spouse, sibling, or parent), will be required to complete a background check. More information on this can be requested via Human Resources.
</p>
<p>
Animals:
</p>
<p>
Pets and non-service animals may be allowed with review and approval by the AVP for HR and the President.
</p>
<p>
Cleaning:
</p>
<p>
Prior to arrival, the apartment will be cleaned for the new tenant. During their stay, tenants are responsible for cleaning and trash removal. Tenants are asked to leave the apartment in the same condition on check-out as they found it upon check-in. Any damage or additional cleaning will be charged directly to the tenant.
</p>
<p>
Rent:
</p>
<p>
Rent will be based on the current market value of similar housing accommodations in the greater Brockport or Rochester area. Rent must be paid monthly, and checks are to be made payable to “SUNY Brockport.” Rent includes all applicable utilities (water, heat, internet, etc.).
</p>
<p>
Presidential accommodations:
</p>
<p>
Should the campus be required to temporarily house the President in a residence hall or student townhome, the campus would follow instructions from the Chancellor on accommodations.
</p>
<p>
The decision to provide temporary on-campus housing accommodations to a new hire is within the discretion of the President, and the President’s decision shall be final.
</p>
<p>
In addition, occupants should be compliant with the <a href="https://www2.brockport.edu/life/residential-life/housing-license/furnishings-services/">On-Campus Housing License</a>. This License shall be interpreted according to the laws of the State of New York.
</p>
<p>
The occupant(s) shall comply with established State University and SUNY Brockport regulations and policies as may be charged from time to time and with all laws, rules, orders, regulations, and requirements of Federal, State, and municipal governments.
</p>
<p>
 
</p>
<p>
Any violation of this policy will be investigated by University Police and/or the Office of Human Resources.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://www2.brockport.edu/life/residential-life/housing-license/furnishings-services/">On-Campus Housing License</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=On-Campus%20Housing%20for%20Newly-Hired%20Employees%20Policy">Assistant Vice President for Human Resources</a>
</p>
<p>
<a class="go" href="mailto:[email protected]?subject=On-Campus%20Housing%20for%20Newly-Hired%20Employees%20Policy">Office of Human Resources</a>
</p>
<p>
<a class="go" href="mailto:[email protected]?subject=On-Campus%20Housing%20for%20Newly-Hired%20Employees%20Policy">Office of Residential Life / Learning Communities</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table style="border-collapse: collapse; width: 97.2789%;" border="1">
<tbody>
<tr>
<th style="text-align: left;">
Item
</th>
<th style="text-align: left;">
Date
</th>
<th style="text-align: left;">
Explanation
</th>
</tr>
<tr>
<td>
Next Review Date
</td>
<td>
2028-09-21
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2023-09-21
</td>
<td>
Policy adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2023-08-22
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2023-09-21</strong>
</p>
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<h1>Student’s Rights to make up work missed due to observation of religious holidays Policy</h1>
</div>
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<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Department Chairs</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
New York State Education law (Section 224-A) allows students to miss classes/work because of their observation of religious holidays.
</p>
<h2>Purpose/Scope</h2>
<p>
Students have certain rights to make up work missed due to observation of religious holidays.
</p>
<h2>Applicability</h2>
<h4>
§ 224-A of the New York State Education Law states:
</h4>
<p>
“Each student who is absent from school, because of her/his religious beliefs, must be given an equivalent opportunity to register for classes or make up any examination, study or work requirements which s/he may have missed because of such absence on any particular day or days.”
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
The full text of<strong> § 224-A of the New York State Education Law</strong> is found in the affirmative action policy: <strong>Student Absence due to Religious Beliefs — Section 224-A of the New York State Education Law</strong>.
</p>
<p>
Complaints or appeals related to denial of these rights by instructors should be addressed first with the chairperson of the department offering the course and, if necessary, the dean of the school.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Payroll Deduction for Collection of Parking Fines Policy</h1>
</div>
</div>
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<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li> <li>Financial</li> <li>Parking</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Parking fines imposed upon employees of SUNY Brockport, and not paid, may be deducted from the salary and wages of the offending employee.
</p>
<p>
Section 360 of the NYS Education Law authorizes the State University of New York Board of Trustees to promulgate parking regulations, including the assessment of fines for violation thereof. This legislation permits the deduction of such unpaid fines from the salary and wages of an employee.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Prior to resorting to the payroll deduction process for the collection of parking fines, several efforts are made to encourage an employee to make payment voluntarily. This collection effort includes the parking ticket, and a letter from the Parking Office.
</p>
<p>
When the above efforts have failed to result in payment of outstanding fines, such fines may be deducted from the employee’s wages. The deduction may be made based on the following guidelines:
</p>
<ol>
<li>When the employee accumulates $25.00 or more in unpaid fines;
</li>
<li>When the employee leaves state service.
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<h3>
References
</h3>
<p>
Section 360 of the New York State Education Law
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Password Practices and Standards Policy</h1>
</div>
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<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Communications</li> <li>Computing and Technology</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Brockport Information & Technology Services</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration & Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The University has established a common mechanism - the NetID and corresponding password - through which individuals can uniquely identify themselves to the University, and through which the University can offer them the electronic services to which they are entitled.
</p>
<h2>Purpose/Scope</h2>
<p>
In order to protect University information, computers and networks from unauthorized access, the University must take reasonable steps to ensure that passwords are protected.
</p>
<p>
The password requirements listed in this policy apply to all NetID accounts, and are considered a best-practice recommendation for other accounts. The password protection requirements listed in this policy apply to NetID and other passwords, PINs, or other credentials that exist to identify and authorize an individual for access to accounts, computers or systems meant for that person alone. Group accounts (e.g. an e-mail address for a student group), or resources assigned to more than one individual in an office or department (e.g. a voicemail password on the departmental extension) are excluded from the password protection requirements to the extent necessary to facilitate sharing of these resources among people who need to access them.
</p>
<p>
Where possible, these requirements are automated into University systems and processes.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h4>
Password Protection Requirements
</h4>
<p>
The following action is <strong>prohibited</strong>:
</p>
<ul>
<li>Reusing one of 4 previous passwords for the same account.
</li>
</ul>
<p>
The following actions place passwords at risk, and are <strong>strongly discouraged</strong>:
</p>
<ul>
<li>Writing passwords down.
</li>
<li>Sending passwords through email.
</li>
<li>Storing passwords in a document that is not encrypted.
</li>
<li>Telling your password to someone else, in person or over the phone.
</li>
<li>Hinting at the format of your password.
</li>
<li>Revealing your password on a form on the Web, other than to log into a University system to which you have access.
</li>
<li>Using your University password for non-University accounts.
</li>
</ul>
<p>
The following action is <strong>required</strong>:
</p>
<ul>
<li>Change passwords every six months.
</li>
<li>To change your password, see our <a href="/bounce/netid">NetID Look up and Password Change Tool</a>.
</li>
</ul>
<p>
In addition, students, faculty and staff are <strong>strongly encouraged</strong> to take certain actions to protect University passwords:
</p>
<ul>
<li>Be careful about letting someone see you type your password.
</li>
<li>Report any suspicion of your password being compromised to the <a href="/support/lits/helpdesk/">IT Service Desk</a>.
</li>
<li>If anyone asks for your password, report that person to the <a href="/support/lits/helpdesk/">IT Service Desk</a>.
</li>
</ul>
<h4>
NetID Password Requirements
</h4>
<p>
Passwords should not contain:
</p>
<ul>
<li>Common acronyms
</li>
<li>Common words or reverse spelling of words
</li>
<li>Names of people or places
</li>
<li>Part of your login name (NetID)
</li>
<li>Parts of numbers easily remembered (e.g. phone numbers, social security numbers, street addresses)
</li>
<li>Spaces
</li>
</ul>
<p>
Passwords must contain:
</p>
<ul>
<li>At least 8 total characters
</li>
<li>Capital and lowercase letters
</li>
<li>At least 2 numbers or special characters
</li>
</ul>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<h4>
Policy Questions
</h4>
<p>
Questions about the University Policy on Password Protections and Standards can be addressed to the IT Service Desk: (585) 395.5151 option 1, through our self-service portal, <a href="https://idm.suny.edu/">Service Now</a> (login required).
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Billing Statements (Billing, Refunds, Collection, Write-Offs) Policy for Tuition, Fees, Other Charges</h1>
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<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2011-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
SUNY Brockport will generate electronic billing notification to students with an outstanding balance of $5 or more.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Electronic billing statements (eBills) are produced on a monthly basis for any student with an outstanding balance of $5 or more. Students receive notification via their Brockport e-mail address whenever a new eBill is available. If the student chooses to designate an authorized user(s), that user will receive eBill notification via the e-mail address listed for them by their student. Students can also choose to receive a cell phone TXT message alerting them to the availability of a new billing statement.
</p>
<p>
Students are responsible for full payment of their student account. Students can view any account activity that has occurred since the time their last eBill was generated by logging into QuikPAY via Web Banner and selecting the “View Accounts – Account Status” option.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="http://www.suny.edu/sunypp/documents.cfm?doc_id=390">SUNY Policy</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2016-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2011-08
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Project Priority Methodology Policy</h1>
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<article>
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<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Request priority is made according to the guidelines listed below.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
1. Systems developed or enhanced as the result of mandated changes. Changes are primarily in response to SUNY, state, or federal rules and regulations. Most of these changes are the result of financial aid or accounting changes.
</p>
<p>
2. Systems developed or enhanced as the result of campus-based changes in academic policy or other general policies.
</p>
<p>
3. Systems or enhancements that greatly improve service to customers, especially student customers. Improvements that either simplify or facilitate a process are those most often considered, for example, online registration.
</p>
<p>
4. Systems or enhancements that provide direct or indirect cost/benefit improvements either in resources or length of time required completing a task. This is often to enhance processing within a functional office of the University. Occasionally, it is to improve utilization of computing resources, but usually it is to address the lack of personnel in an operating unit of the University.
</p>
<p>
5. Systems or enhancements with low priority that requires minimal support. It is our intent to devote a small amount of effort to those requests, which are always placed so low on the priority list that their needs would not normally be addressed. By devoting a minimal amount of our scarce resources to them, we can continue to improve customer service. These requests are often accomplished during “wait” periods while working on projects that meet priorities 1, 2, 3, or 4.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Vacation Leave Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
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<h2>Policy Statement</h2>
<p><em>There is no policy statement provided for this policy at this time</em></p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Full-time calendar year and college-year employees (not academic-year employees) accrue vacation credits at the rate of 1 1/4 days per month or 15 days during the first year of employment. The amount of vacation credit increases gradually each year for the next six years until at the seventh year and thereafter the accrual is at the rate of 1 3/4 days per month or 21 days per year. Maximum accumulation cannot exceed 40 days.
</p>
<table>
<tbody>
<tr>
<th>
Years of Service
</th>
<th>
Accrual Rate
</th>
</tr>
<tr>
<td>
1
</td>
<td>
1.25 days per month
</td>
</tr>
<tr>
<td>
2
</td>
<td>
1.33 days per month
</td>
</tr>
<tr>
<td>
3,4,5
</td>
<td>
1.5 days per month
</td>
</tr>
<tr>
<td>
6
</td>
<td>
1.66 days per month
</td>
</tr>
<tr>
<td>
7
</td>
<td>
1.75 days per month
</td>
</tr>
</tbody>
</table>
<p>
Part-time calendar year and college year employees accrue credits based upon the base annual salary they are receiving as follows: up to $10,346 - 1/4 day; $10,347 to $15,521 - ½ day; $15,522 to $20,695 - 1 day; $20,696 or higher - 1 1/4 day.
</p>
<p>
To accrue credits for vacation each month, eligible employees must be in pay status for that month, or major fraction thereof.
</p>
<p>
In the event of death, retirement, resignation or other non-disciplinary separation from the University, or change of the period of professional obligation from calendar year or college year to academic year, an employee shall be compensated for such accumulated and unused vacation leave credits not to exceed a maximum of 30 days, such payment to be computed on the basis of the basic annual salary otherwise payable. In the case of death while in service, such payment shall be made to the deceased employee’s estate.
</p>
<p>
Vacation leave shall be taken at such time as may be approved by the President or his designee.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
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<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
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</thead>
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<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>World Wide Web Content Policy</h1>
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<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Communications</li> <li>Computing and Technology</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Brockport Information & Technology Services</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration & Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2010-03-30</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The quality of information presented on the College’s Web pages plays an important role in shaping the image of SUNY Brockport. Thus a cogent and concise policy statement is in place.
</p>
<p>
This Web Content policy sets the College’s standard for:
</p>
<ul>
<li>establishing acceptable use of those Web pages,
</li>
<li>enhancing the College’s mission by clarifying responsibilities of Web content authors, and
</li>
<li>requiring accurate, useful and attractive presentations of information on those Web pages.
</li>
</ul>
<p>
Academic departments, administrative offices, student organizations and individuals are encouraged to publish information on the College’s Web pages, provided such information supports the mission of the College and is in compliance with these policies.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p>
The Web policy applies to all official SUNY Brockport material, and all unofficial content posted by individuals and student groups within University’s Internet domain (brockport.edu).
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Standards for Official SUNY Brockport Web Pages
</h3>
<p>
Official Web content consists of all Web pages representing the University at an institutional level. This includes:
</p>
<ul>
<li>Top-level Web pages maintained by the Web Manager,
</li>
<li>Web pages of academic departments, excluding instructional or course-related Web pages (particularly those using course management software), and
</li>
<li>Web pages of all other University offices, excluding Intranet material which is password protected and for internal use only (e.g., University minutes).
</li>
</ul>
<p>
Department and administrative heads are responsible for ensuring the accuracy and timeliness of Web page content for their respective departments and units.
</p>
<p>
Each official SUNY Brockport Web page must:
</p>
<ul>
<li>Clearly identify itself as University material in an approved template
</li>
<li>Clearly identify the name of the department, unit or organization publishing the document;
</li>
<li>Link back to the University’s official home page, www.brockport.edu;
</li>
<li>Be accessible to all, especially including the visually challenged accessing the Web through non-traditional means (i.e., the page must comply with New York State Technology Policy P08-005 (Review the policy online at http://www.cio.ny.gov/Policy/NYS-P08-005.pdf).
</li>
<li>Contain a current e-mail address of the author, owner or sponsor of the information in the page;
</li>
<li>Contain a publication or efficacy date for any time-sensitive information or data, and be updated so the information or data remains current;
</li>
<li>Meet the standards established in the University-wide Brockport Marketing Manual and Style Guide; and
</li>
<li>Be approved by the Office of University Communications and the respective unit heads prior to posting to the Web. Small changes such as phone number updates need not be reviewed. For clarification or to request University graphics, contact the Office of University Communications.
</li>
</ul>
<h4>
A. Standards for Academic Department Websites
</h4>
<h4>
<strong>Required elements:</strong>
</h4>
<p>
Departments must use the University’s Web templates (which include header and footer navigation bars) on <strong>all</strong> department Webpages
</p>
<p>
<strong>Homepage:</strong>
</p>
<p>
1. Brief introduction on department homepage targeted at prospective students and/or their families.
</p>
<p>
2. Profile of current student or recent graduate with photo. Photo can be an action shot – doesn’t necessarily have to be a static head shot. Could also be photo of student working with member of department faculty or a group of students engaged in academic endeavor in department. Could also be photo/profile of current faculty member and their research/creative activity.
</p>
<p>
3. Clear, concise contact information to reach the department office.
</p>
<p>
<strong>Link or on Homepage:</strong>
</p>
<p>
1. List of accrediting agencies that recognize this department.
</p>
<p>
<strong>Left Navigation Link:</strong>
</p>
<p>
1. Statement of how the department can help students set and achieve their goals (this could be included in the brief introduction).
</p>
<p>
2. Clear description of course requirements for all undergraduate and graduate majors and minors within the department with a link to current catalog course descriptions.
</p>
<p>
3. Clear description of the major and how it can be applied to future academic pursuits or career goals. This would be the “What Can I Do With A Major In” [WCIDWAMI] segment. Career Services has pages available to meet this need at http://www.brockport.edu/career/majors/default.html.
</p>
<p>
4. List of faculty (with photo) and staff including office location, office phone and email addresses. For faculty, include office hours for current semester.
</p>
<p>
5. Information regarding internship/off-campus opportunities. If department does not offer internships, this can be a link to the Career Services’ internship site.
</p>
<p>
6. List of department’s student clubs (including honor societies) and contact information.
</p>
<p>
7. Homepage of specific School (School of The Arts, Humanities and Social Sciences, School of Health and Human Performance, School of Education and Human Services or School of Science and Mathematics and, when appropriate, School of Business)
</p>
<p>
8. Alumni relations link (Alumni Association, Facebook, Twitter, LinkedIn, etc.)
</p>
<p>
9. <strong>Graduate program.</strong> Graduate-only departments (ie: Counselor Education, Public Administration, Educational Administration) would have appropriate homepage copy and links that would be specific to graduate students. Example: the Apply Now (Masters/Advanced Certificate) link would go to the Graduate Apply Now page.
</p>
<h4>
<strong>Suggested elements:</strong>
</h4>
<p>
In addition, departments may choose to add the following to their sites:
</p>
<ul>
<li>Photos of department activities and facilities should populate the entire site.
</li>
<li>Testimonials from alumni/ examples of student/faculty/alumni success. Can link to Alumni survey information at http://www.brockport.edu/08 (understanding that the last two digits will change as each succeeding year’s report goes online.)
</li>
<li>Blogs by current students/faculty
</li>
<li>Research opportunities for students
</li>
<li>Department specific scholarships
</li>
<li>Teacher certification programs within department
</li>
<li>Ongoing research projects by faculty/staff
</li>
<li>Letter of welcome from chair
</li>
<li>Mission statement (may be required by certain accreditation agencies)
</li>
<li>Samples of Scholars’ Day presentations
</li>
</ul>
<p>
<strong>All department Websites must be approved prior to launch by The Office of University Communications.</strong>
</p>
<h4>
B. Standards for Non-Academic Department Page Design
</h4>
<p>
The main page for any SUNY Brockport Web site (e.g., a site for an administrative office, academic department, event) must conform to a current Brockport template. The Web Manager in conjunction with the office of University Communications will determine the appropriate template. Appeals of this determination may be made through the Web Advisory Committee.
</p>
<p>
Derivative works based on the Brockport template and/or the graphics used therein are prohibited. These graphics are made available for use within the approved template only, and may not be altered and/or used outside the approved templates.
</p>
<p>
<strong>All non-academic Web sites must be approved prior to launch by The Office of University Communications.</strong>
</p>
<h4>
C. Standards for Links
</h4>
<p>
The University’s Website should <strong>not</strong> provide links to private businesses (“dot-com’s”), unless all such businesses are provided equal access; unless a formal business partnership has been approved; and/or unless the reason for the link is primarily educational in nature. Please note that this policy does not apply to links to non-commercial or non-profit organizations (“dot-orgs”).
</p>
<p>
Links to commercial and non-profit sites are permitted on an educational basis; however, the links themselves must not be misconstrued as advertisements (logos and trademarks are prohibited, even if permission is granted for their use by the organization, and even if the images are not links). They must not be done in such a way as to give the appearance of the approval, support, or endorsement of The University. A disclaimer disavowing endorsement may be appropriate. Only President’s Staff can grant exemptions to the advertising ban. Disclaimers are not necessary for any commercial links that have approved business partnerships with The University (e.g. the Brockport Auxiliary Service Corporation: www.basc1.com). For clarifications, please contact the Web Manager.<br />
Academic and other related departments and programs should link their pages to the official University catalogs rather than repeat catalog information.
</p>
<h4>
D. Standards for Individual Faculty and Staff within Offices and Departments
</h4>
<p>
Individual faculty and staff may include one page of content related to their academic or professional role at the University on their associated unit/department’s website. This page may have a link to the individual’s personal, unofficial Web page/site, provided the link is not portrayed as official University content.
</p>
<h4>
E. Standards for Department-Affiliated Student Groups
</h4>
<p>
Academic departments may maintain official pages within their sites for student groups within the major, provided the above rules for official content are followed. This is primarily allowed if the departmental Web content provider also maintains the student-group pages. However, the preferred location for such information is the www.itss.brockport.edu server.
</p>
<h3>
Standards for Course-related Web Pages
</h3>
<p>
Even though course-related and Intranet Web pages are not official content, they are still subject to other policies, particularly New York Technology Policy P08-005. (Review the policy online at http://www.cio.ny.gov/Policy/NYS-P08-005.pdf.)
</p>
<p>
They <em>may</em> incorporate the appropriate SUNY Brockport template. Use of course management software such as Angel or the SUNY Learning Network fully complies with Brockport’s policy for course-related pages and is encouraged. Contact the Web Manager for further details.
</p>
<h3>
Standards for Unofficial Web Pages (Student Groups and Personal Web Sites)
</h3>
<p>
Unofficial content is defined as any other Web content from the brockport.edu domain not previously described, including personal pages or student organization pages not part of a department’s or major’s web site. A personal page is defined as a Web page for any individual faculty or staff member or student maintained by that individual for personal or professional information, provided the latter is strictly related to one’s service to the University.
</p>
<p>
On-campus student organizations may maintain Web pages at Brockport, as long as they are not meant to represent official University content. The Brockport Student Government president is responsible for ensuring the accuracy and timeliness of Web page content for his/her organization. BSG is responsible for the content of its student group pages. Individual advisors will be responsible for the content of the Web pages of their student organizations as outlined in the following paragraph.
</p>
<p>
All unofficial pages should be located on www.itss.brockport.edu or some other server. Unofficial pages will not be allowed on www.brockport.edu, with the exception of administrative-level Intranet pages that are accessible only through a password, course-related material, and pages of academic major-related student clubs.
</p>
<p>
The use of SUNY Brockport resources to store or transfer illegal material or material for personal business or personal gain is prohibited. Authors and/or managers of personal and other unofficial pages must adhere to this prohibition. Violations can result in immediate loss of Brockport Internet domain (brockport.edu) Web-hosting privileges.
</p>
<h3>
Technical Support
</h3>
<p>
The Web Manager will maintain the campus Web server and top-level links to unit publications on the main Brockport Web server (www.brockport.edu). IT Support Services will maintain Web-server space for unofficial pages at www.itss.brockport.edu.
</p>
<p>
The Web Manager will identify, evaluate, and provide technical support for software tools for the creation of official Web pages. The Web Manager will consult with authors on the appropriate tools for their needs and provide instruction concerning creation and maintenance of official Brockport Web pages. IT Support Services will handle all technical support issues related to unofficial content and course-related Web pages.
</p>
<h3>
Policy Distribution
</h3>
<p>
This Web Content Policy, with the most current revisions, will be linked from the University’s official Web site.
</p>
<h3>
Policy Decisions
</h3>
<p>
The Web Advisory Committee will continue to review and recommend specific changes or additions to the University’s Web Policy.
</p>
<h3>
Policy Enforcement
</h3>
<p>
SUNY Brockport seeks to enhance the use of technological resources and not to police those resources. However, engaging in any activity that does not conform to the University’s Web Content policy can result in the immediate loss of Brockport Internet domain Web-hosting privileges.
</p>
<p>
Furthermore, if such activities also violate the University’s Code of Student Social Conduct or any federal, state, or local laws, (e.g. copyright, libel, privacy), they may be referred to the appropriate campus unit for resolution. Such cases may result in suspension from the University as well as prosecution by outside authorities.
</p>
<p>
Where appropriate, the Web Manager may work with Web page authors and/or managers to ensure that Web pages are brought into compliance with The University’s Web Content Policy.
</p>
<h3>
Policy Implementation/Grace Period
</h3>
<p>
This policy was updated on March 30, 2010 by the Web Advisory Committee and forwarded to the University Provost for review by President’s Cabinet. Effective date is August 23, 2010. Content providers will be expected to have the pages for which they are responsible compliant with the parts of this policy which pertains to them by the first day of classes in the fall 2010 semester, or one month after the above effective date, whichever is later. Future changes to this policy will have at least a one-month grace period for content providers to make their pages compliant. Departments, units, offices and programs needing assistance creating or updating a Web page should contact the Office of University Communications. It is expected that office and department Web sites be reviewed and updated at least yearly by the appropriate unit head.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<h3>
Policy Questions
</h3>
<p>
Please direct all questions regarding this policy to the Web Manager (contact information below) who will either respond directly to the questions (copying the chair of the Web Advisory Committee) or forward questions to the Web Advisory Committee as appropriate.
</p>
<p>
Web Manager: <a href="mailto:[email protected]?subject=Web%20Content%20Policy">Gian Carlo Cervone</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2015-08-23
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2010-08-23
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2010-03-30
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Federal Title IV Authorization (Federal Aid Funds) Policy</h1>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Student - Undergraduate</li> <li>Student Accounts</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Student Accounts</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2005-10</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Students must provide authorization in order to use federal Title IV aid to pay for miscellaneous account charges.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Federal Title IV financial aid funds are restricted to payment of current period tuition, fees, room and board. Program regulations permit students to authorize use of Title IV financial aid funds for non-institutional expenses such as books and supplies, parking expenses, or campus debit systems such as the BASC Easy Money program if they complete an authorization.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://fsapartners.ed.gov/knowledge-center">Return of Title IV Funds</a>
</p>
<p>
<a href="/support/student-accounts/title4recalc/authorizing-title4aid/">For more information about authorizing use of Title IV funds on your student account at Brockport</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
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2010-10
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2005-10
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<h1>Attendance Guidelines Appeal Process Policy</h1>
</div>
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</div>
<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Brockport University Senate</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>President</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2017-02 (Senate Resolution 2016-2017 #N/A)</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Under certain conditions, students can appeal a faculty decision on enforcement of the attendance guidelines.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
The student shall discuss the attendance issue informally with the instructor who enforced the attendance guidelines. The student must confer with the chair of the department if the instructor is off campus or otherwise unavailable. The department chair will attempt to contact the instructor, or, failing that, to ascertain the facts of the case.
</p>
<h3>
I. Step 1
</h3>
<p>
By mid-semester of the next regular semester, the student, after having conferred with the instructor and not receiving satisfaction, shall initiate the Attendance Guidelines Appeal Process by preparing a written statement, which shall meet the following criteria:
</p>
<ol style="list-style-type: upper-alpha;">
<li>It sets forth the student’s case in detail.
</li>
<li>It indicates the date on which the student conferred with the instructor.
</li>
<li>It sets forth the reasons why the student believes the attendance guideline was unfairly enforced. 
</li>
<li>It includes all relevant supporting materials, documents, evidence, etc., identified and listed in an index.
</li>
</ol>
<p>
The student shall submit complete copies of the written statement and all attachments to the chair of the department that offered the course in question and to the instructor. In an effort to resolve the matter, the chairperson shall carefully review the student’s written statement and confer with the student and the instructor, individually, and/or together. The chairperson will review the material provided by the student and may also employ other means to review and investigate the matter.
</p>
<h3>
II. Step 2
</h3>
<p>
A. If the matter is not resolved to the student’s satisfaction in Step 1, the student may write the vice president for academic affairs and request a hearing, forwarding the documentation as outlined above. The vice president for academic affairs shall assign a dean to convene a hearing by a panel of three faculty members. These three faculty members must be acceptable to the student, the instructor and the dean. If an acceptable panel cannot be agreed upon, then the dean and the president of the College Senate or their designee shall prepare a list of seven faculty members and the student and the instructor shall alternately strike names until three names are left. 
</p>
<p>
B. The panel shall meet and solicit a response from the instructor regarding her/his application of her/his attendance guidelines and the student’s case against her/his attendance guidelines. The panel members will familiarize themselves with the attendance guidelines for the course. Their concern shall be limited to consideration of the fairness of the application of the attendance guidelines and whether the attendance guidelines were known to the student in a reasonable manner and as required by the University guidelines. The burden of proof shall be on the student, who may be asked to appear before the panel. 
</p>
<p>
C. If, in the opinion of a majority of the panel members, no case can be made, the original application of the attendance guidelines will remain in effect. If they find the attendance guidelines were not made known to the student as required by University guidelines or was unfairly applied, they may recommend a different outcome and give their reasons for so recommending. The panel shall report its findings in writing to the student, the instructor, the dean and the vice president for academic affairs.
</p>
<p>
D. If the panel recommends a different outcome, the instructor shall have ten (10) working days from the receipt of the panel’s report to implement the recommendation of the panel or appeal the decision to the vice president for academic affairs.
</p>
<p>
E. Either the student or the instructor may appeal to the vice president for academic affairs when:
</p>
<ol>
<li>There is substantial new evidence;
</li>
<li>There is clear evidence of substantial irregularity on the part of the panel.
</li>
</ol>
<p>
If the vice president for academic affairs supports the appeal, s/he will convene a new panel, whose decisions are final.
</p>
<p>
F. If the panel recommends an alternative solution and the instructor does not appeal, or, upon appeal, is denied, the vice president for academic affairs will instruct the appropriate administrative office to implement the recommendation of the panel.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2022-02
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2017-02
</td>
<td>
Policy Adopted (Senate Resolution 2016-2017 #N/A)
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Eye Safety Policy</h1>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Environmental Health and Safety</li> <li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Environmental Health & Safety</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2022-06-10</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2022-06-10</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Section 141.10, Part 141 of the Regulations of the Commissioner of Education, amended by the Board of Regents February 1971, provides for conformity to revised standards of eye safety devices in educational institutions within New York State. <a href="https://www.nysenate.gov/legislation/laws/EDN/409-A" target="_blank" rel="noopener">Article 409-A of the State Education Law</a> requires that in certain specified locations and situations, “The…person in charge of every…educational institution within the State…shall arrange for and require…that every student and teacher…wear eye safety devices.” 
</p>
<p>
In addition, the New York Department of Labor/Employee Safety and Health (PESH) Bureau has adopted the <a href="https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.133" target="_blank" rel="noopener">Federal Personal Protective Equipment Standard</a> for public sector work places in general industry (12 NYCRR800.3). 
</p>
<p>
All applicable State Occupational Safety and Health regulations pertaining to eye safety and protection shall be observed. Nothing in this policy shall be construed as replacing or superseding pertinent Occupational Safety and Health regulations.
</p>
<h2>Purpose/Scope</h2>
<p>
To be in compliance with federal and state regulations and for the health and safety of individuals on campus, SUNY Brockport must require that campus community members use appropriate eye or face protection when exposed to eye or face hazards.
</p>
<p>
Before depending exclusively on personal protective equipment such as eye protection, it is preferable that the above hazards are eliminated or minimized by (1) substitution, (2) engineering controls, or (3) administrative controls whenever possible.
</p>
<h2>Applicability</h2>
<p>
All employees, students, auxiliary organizations, contractors, volunteers, and campus visitors.
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Eye safety devices shall be worn when performing or observing a process in which there is a possibility or expectation that a foreign object or material may injuriously enter the eye, or that portion of the skull which surrounds the eye (i.e., the orbital cavity). This includes, but is not limited to, procedures:
</p>
<ol>
<li>in which the materials and/or the materials and activities specified in the State Education Law are employed or practiced,
</li>
<li>in which chemical substances are used in instruction or in employment,
</li>
<li>in which blood or other potentially infectious materials may be splashed into the eye,
</li>
<li>involving hot solids, liquids, or molten metals,
</li>
<li>involving milling, sawing, turning, shaping, cutting, or stamping of any solid materials,
</li>
<li>involving heat treatment, tempering, or kiln firing of any metal or other materials,
</li>
<li>involving gas or electric arc welding,
</li>
<li>involving repair or servicing of any vehicle, or
</li>
<li>involving operations in which visible or invisible light radiation, potentially injurious to the eye, is produced, such as in glass working, ultraviolet radiation, laser beam operation, etc.
</li>
</ol>
<p>
This policy shall be understood to include those situations in which an object or material may in itself be regarded as reasonably harmless, but the conditions of use may lead to injury. (Thus, water from an appropriately constructed eyewash fountain may be regarded as a harmless material, but when water is used under conditions of high-pressure cleaning operations or when it is directed from a pressurized fire hose, water may be considered to be potentially injurious.) Therefore, eye protection devices shall be required at all times and in all places.
</p>
<p>
Whenever there is a potential for chemical splash, <strong>indirectly-vented chemical splash goggles</strong> shall be worn.
</p>
<p>
Whenever there is a potential for airborne particles and/or harmful dust, <strong>safety glasses</strong> shall be worn.
</p>
<p>
Whenever there is a potential for impact from flying or falling objects, <strong>impact safety glasses</strong> shall be worn as a minimum protection; <strong>impact-resistant safety goggles or a face shield</strong> are highly recommended.
</p>
<p>
When using eyewear to prevent injury due to radiant energy, the individual shall ensure that they are using the <strong>appropriate filter lenses</strong> for the energy being produced.
</p>
<p>
The provisions of this policy apply to: all full-time and part-time faculty and non-academic employees of the University; all full- and part-time students; all users of University instructional and recreational facilities regardless of employment or enrollment status; and all visitors to places in the University where eye safety devices are required.
</p>
<p>
Standards for eye protection equipment shall conform to the most recent revision of American National Standards Institute standard Z87.1. 
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.133" target="_blank" rel="noopener">Federal Personal Protective Equipment Standard</a><br />
<a class="go" href="https://www.nysenate.gov/legislation/laws/EDN/409-A" target="_blank" rel="noopener">NYS Education Law, Chapter 16, Title 1, Article 9, Section 409-A - Eye safety devices for certain students and teachers</a><br />
<a class="go" href="https://www.osha.gov/eye-face-protection" target="_blank" rel="noopener">US Department of Labor Occupational Safety and Health Administration Eye and Face Protection</a> 
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=">Director of Environmental Health and Safety</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2027-06-10
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2022-06-10
</td>
<td>
Added Purpose/Scope, updated Procedures and added several links
</td>
</tr>
<tr>
<td>
Draft Revision Date
</td>
<td>
2022-06-10
</td>
<td>
Draft Revision under 30-day Campus Review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2022-06-10</strong>
</p>
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<h1>Equity in Athletics Disclosure Act Policy</h1>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>General</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Department of Athletics</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2014-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
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<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
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<h2>Policy Statement</h2>
<p>
This act requires co-educational institutions of post-secondary education that participate in a Title IV federal student financial assistance program and have an intercollegiate athletic program to prepare an annual report on athletic participation, staffing and revenues/expenses to the Department of Education.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Equity in Athletics Disclosure Act
</h3>
<p>
The Equity in Athletics Disclosure Act requires co-educational institutions of post-secondary education that participate in a Title IV, federal student financial assistance program, and have an intercollegiate athletic program, to prepare an annual report to the Department of Education on athletic participation, staffing, and revenues and expenses, by men’s and women’s teams. The Department will use this information in preparing its required report to the Congress on gender equity in intercollegiate athletics.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
Title 20-Education; Chapter 28-Higher Education Resources and Student Assistance; SubChapter IV-Student Assistance; Section 1092: <a class="go" href="https://www.govinfo.gov/content/pkg/USCODE-2011-title20/html/USCODE-2011-title20-chap28-subchapIV-partF-sec1092.htm" target="_blank" rel="noopener">Disclosures required with respect to athletically-related student aid</a>
</p>
<p>
<a class="go" href="http://gobrockport.com/documents/2013/12/20/EADA_Report_201213.pdf?tab=brockport2012%20-13eadareport" target="_blank" rel="noopener">To review Brockport Athletics Report visit the following link</a>
</p>
<p>
<a class="go" href="http://ope.ed.gov/athletics" target="_blank" rel="noopener">For further information on Equity in Athletics</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2014-08
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Student Injury Policy</h1>
</div>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Employment</li> <li>Health</li> <li>Residential Life</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Hazen Center for Integrated Care</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2013-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The policy covers the procedure for reporting student injury.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Process for Student Injuries
</h3>
<ol>
<li>
<p>
<strong>On-campus Injuries:</strong> If the injury is serious or of an urgent nature, University Police should be notified and they will determine if an ambulance is necessary. Students with less serious injuries are referred to the Student Health Center for further evaluation and treatment. If injury occurs in a residence hall, the resident director must be notified.
</p>
</li>
<li>
<p>
<strong>Student Accident Report:</strong> Copies of <strong>all</strong> reports of student injuries should be sent to the secretary for the vice president of enrollment management and student affairs, who will keep them on file. <strong>ONLY</strong> reports of <strong>injuries that required further medical attention should be sent to the director of student health and counseling and assistant vice president of finance and management.</strong> (<strong>NOTE</strong>: For faculty/staff injuries, copies of accident reports should be sent to the director of Human Resources.)
</p>
</li>
<li>
<p>
<strong>Student Employee Injuries:</strong> A student employee who is injured on campus in the performance of her/his duties and requires medical care should be referred to the Student Health Center for evaluation. Student Health Center staff may provide initial treatment and refer the student for appropriate follow-up care. If the injury is serious or of an urgent nature, University Police should be notified and they will determine if an ambulance is necessary.
</p>
</li>
<li>
<p>
Student employees of the University (i.e., Work-Study, Temporary Service) are covered by Worker’s Compensation. The supervisor must notify the appropriate human resources/personnel office to process the accident report, and the student worker should call (888) 800-0029 to report the accident to Worker’s Compensation. For Brockport Auxiliary Services Corporation (BASC) and Research Foundation student employees, a manager must be informed in order to complete an accident report. This is submitted to BASC Human Resources or to the Research Foundation for follow up with Worker’s Compensation
</p>
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
University employees should refer to and follow the <a href="/support/policies/adopted/af_hr_workers_compensation_accident_reporting.html">Workers’ Compensation/Accident Reporting Policy</a> found on the University-wide policy web page.
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2018-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2013-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Performance Program for UUP Professional Employees Policy</h1>
</div>
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<article>
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<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
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<h2>Policy Statement</h2>
<p>
It is the practice of the SUNY Brockport, State University of New York, to provide Professional UUP Employees with a current written performance program for the ensuing evaluation period. At the end of the evaluation period, the performance of the professional employee will be evaluated based on that previously prepared performance program. The performance program period for current Professional UUP Employees is 7/1 - 6/30. An employee’s performance program shall begin on their initial date into their new position. If the employee’s new position starts after 6/01, the performance program will default to the next 7/1 - 6/30 cycle. It is the responsibility of the immediate supervisor to develop the performance program, detailing the duties and responsibilities of the position and the expectation and objectives which need to be accomplished. Initial performance programs for professional employees new to a position are to be written, signed and sent to Human Resources. Subsequent performance programs are to be completed annually and attached to each evaluation when it is submitted.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Initial consultation shall happen between the supervisor and employee within 1 month of date of hire. Based on this consultation, the performance program should be established within 15 working days.
</p>
<p>
<strong>The initial consultation should involve discussion regarding the following:</strong>
</p>
<ul>
<li>Nature of the employee’s duties and responsibilities: This should include a list of summarized duties and major responsibilities of the position. The list should specify the major duties of the position, the role of the position within the unit/department, and the frequency with which certain duties are to be performed. For each of these items, there must be explicitly clear, measurable, and quantifiable criteria for evaluation
</li>
<li>Supervisory Relationships: The employee should understand who directly supervises and assigns his/her work. The employee should also understand what positions he/she will be supervising.
</li>
<li>Functional Relationships: The performance program should indicate the employee’s relationship with other unit/departments within the organization and relationships outside the organization.
</li>
<li>Immediate and long-term objectives: The employee and supervisor should discuss short-term and long-term goals as they relate to constant, routine, and ongoing problem solving and/or innovative objectives. The standards in which the employee should meet objectives should be clear and will be evaluated at the end of the performance program period.
</li>
<li>The criteria used to measure the employee’s performance: The following are examples:
<ul>
<li>Effectiveness in performance - as demonstrated, for example, by success in carrying out assigned duties and responsibilities, efficiency, productivity and relationship with colleagues.
</li>
<li>Mastery of specialization - as demonstrated, for example, by degrees, licenses, honors, awards, and reputation in professional field.
</li>
<li>Professional ability - as demonstrated, for example, by invention or innovation in professional, scientific, administrative, or technical areas; i.e., development or refinement of programs, methods, procedures, or apparatus.
</li>
<li>Effectiveness in University service - as demonstrated, for example, by such things as successful committee work, participation in local campus and University governance, and involvement in campus-related or University-related student or community activities.
</li>
<li>Continuing growth - as demonstrated, for example, by continuing education, participation in professional organizations, enrollment in training programs, research, improved job performance and increased duties and responsibilities. The foregoing criteria and examples thereof are presented for descriptive and explanatory purposes only and are in no way intended to be all inclusive or to limit the immediate supervisor in the selection of appropriate criteria for evaluation.
</li>
<li>If appropriate, include an additional statement about the level of performance required for participation in reward programs (i.e., promotion, DSI, etc.)
</li>
</ul>
</li>
</ul>
<p>
Note: The preceding list of criteria is not intended to be all-inclusive. Criteria may be added or deleted as determined by each specific situation.
</p>
<p>
<strong>Final Review and Signing of the Performance Program:</strong>
</p>
<p>
After the initial consultation between the supervisor and employee, the supervisor will complete the written performance program. The supervisor and employee must sign and date the completed program. By signing the performance program, the employee is only acknowledging that he/she has read and received a copy of the program. It is preferable that the supervisor and employee agree on the performance content. Under the Memorandum of Understanding, if the supervisor and employee do not agree on the performance program, the employee has the right to attach a statement to the performance program within ten working days.
</p>
<p>
<strong>Distribution: The immediate supervisor distributes the copies and original as follows:</strong>
</p>
<ul>
<li>Original: Send to Human Resources within 45 days from the date of hire. Placed in personnel file.
</li>
<li>Copies: Employee, and immediate supervisor
</li>
</ul>
<p>
<strong>Modification of Performance Program:</strong>
</p>
<p>
As duties and responsibilities change for the employee, the supervisor and employee should meet to review accuracy of the performance program. Modifications of the performance program should be specified in writing and follow the procedure for preparing the original performance program. The newly established performance program needs to be sent to Human Resources immediately.
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Forms
</h3>
<p>
Performance Program Professional Employees
</p>
<h3>
Reference(s)
</h3>
<p>
United University Professions July 2, 2007 – July 1, 2011 contract, appendix A-28
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Building Security Policy</h1>
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<div class='policy_audit'>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Facilities & Planning</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration & Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2022-02-23</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
University Police (UP), Facilities Maintenance and Operations (FMO), and Brockport Information Technology Services (BITS) seek to maintain a safe campus environment for students, faculty, staff, and visitors to the SUNY Brockport campus. These departments shall work collaboratively with members of the SUNY Brockport community to ensure the requirements for access control devices are met. Unauthorized use of access control devices to gain entry to University buildings, and/or failure of individuals to safeguard access control devices at all times, will be addressed promptly.  
</p>
<h2>Purpose/Scope</h2>
<p>
The purpose of this policy is to support SUNY Brockport’s efforts to maintain a safe and secure campus while providing students, faculty and staff the necessary access to University buildings. This policy applies to any person granted access to any University building by any access control device. This policy governs how all access control devices are issued and tracked, and distinguishes between access procedures relating to academic and non-academic buildings, access protocols for different members of the University community, and how access is granted to vendors and/or contractors. The objectives of this policy are: 
</p>
<ol>
<li>To achieve maximum physical building security with minimum logistics. 
</li>
<li>To establish a system of control over all building access control devices, including device duplication and distribution. 
</li>
<li>To establish a recorded chain of accountability for all building access control devices issued. 
</li>
<li>To restore physical security in a timely manner whenever a building access control has been compromised.
</li>
</ol>
<h2>Applicability</h2>
<p>
This policy applies to all SUNY Brockport students, faculty, staff, vendors and/or contractors at all SUNY Brockport buildings and locations.
</p>
<h2>Definitions</h2>
<p>
ABSL — Animal Biosafety Level (ABSL) is provided for work with vertebrate animals exposed to agents which may infect humans. ABSL 1 thru 4, provide for practices, equipment, and facilities that are comparable to the laboratory biosafety levels. ABSLs are designed to protect personnel from exposure to potentially infectious materials.
</p>
<p>
Access Control — Control of entry and/or exit to a building or area by any means (mechanical or electronic).
</p>
<p>
Access Control Device — Any device used to gain entry and/or exit to a controlled system — normally a mechanical key, access card, or fob.
</p>
<p>
Authorized Signatory — A SUNY Brockport employee empowered to authorize individual access, access control device issuance, and building lock/unlock schedules for buildings under their control. 
</p>
<p>
BSL — Biosafety level. A biosafety level (BSL), or pathogen/protection level, is a set of biocontainment precautions required to isolate dangerous biological agents in an enclosed laboratory facility. The levels of containment range from the lowest biosafety level 1 (BSL-1) to the highest at level 4 (BSL-4). In the United States, the Centers for Disease Control and Prevention (CDC) have specified these levels. 
</p>
<p>
Departmental Access Coordinator — A SUNY Brockport employee assigned by a unit administrator who coordinates access to buildings within their area of responsibility. 
</p>
<p>
Electronic Access Control — Access control using electronic or electro-mechanical devices to replace or supplement mechanical key access. Electronic access is administered through a computerized card access control system operated by various departments. 
</p>
<p>
Electronic Access Control Application Administrator — BITS is responsible for operation of the electronic card access system and support.
</p>
<p>
Electronic Access Software System Administrator — BITS is responsible for maintenance of the electronic card access software.
</p>
<h2>Policy Procedures</h2>
<p>
The University has two main types of access control device systems: Electronic Access (via SUNY Brockport ID Card/Badge swipe access) and Mechanical Keys and Locks. 
</p>
<h3>
Electronic Access
</h3>
<p>
Electronic access is a card access system consisting of an access control database and server, access control hardware installed in individual buildings, and the SUNY Brockport ID Cards that are held by individual users. The electronic access control system is centrally administered by BITS with system rights granted to appropriate departments for buildings/areas under their purview as well as to UP, who has access to lockout or lockdown buildings or the entire system. Electronic access is provided by obtaining a SUNY Brockport ID card which has been granted specific and appropriate access rights. Presently, electronic access is limited to certain buildings and data support locations on campus. 
</p>
<h3>
Mechanical Keys and Locks
</h3>
<p>
All buildings without electronic access are accessible by mechanical keys and locks, but are being transitioned to electronic access on an ongoing basis (this pertains only to select exterior building doors and limited interior room doors). The mechanical key and lock access system is managed by the FMO. Mechanical keys are requested by faculty and staff via completion of the <a class="file file_3830 lw_files_pdf" title="Key_Form.pdf" href="/live/files/3830-keyformpdf" target="_blank" rel="noopener">Key Request Form</a>, signed by their building coordinator and dean/chairperson or supervisor, which is then submitted to FMO Lock Shop. As electronic access to exterior building doors is phased-in across campus, mechanical key access to exterior building doors will be phased-out. However, the mechanical key request process for most interior building doors will remain in place.  
</p>
<h3>
The following section describes the access systems’ functions:   
</h3>
<ol style="list-style-type: upper-alpha;">
<li>General Overview of System<br />
<br />
The University’s electronic access control system consists of an access control database and server, access control hardware (card readers) installed in individual buildings, and the SUNY Brockport Identification (ID) Cards held by individual users (students and employees). The electronic access control system is centrally administered by BITS, with system rights granted to appropriate departments for buildings/areas under their purview. Departments may be granted administrator rights in the electronic access control system, when approved by the Departmental Access Coordinator. When granted, administrator rights in the electronic access system will be limited to only those buildings or areas for which a department has responsibility. New electronic access installations will utilize the University’s access control system; no other access control systems will be supported by BITS.<br />
<br />
</li>
<li>
<p>
Electronic Access to Buildings/Areas
</p>The electronic system is operated and maintained by BITS. All requests for repairs of card access hardware, or to add access control to a door or building, are to be made via the <a href="https://brockport.teamdynamix.com/TDClient/1842/Portal/Home/" target="_blank" rel="noopener">Information Technology Service Desk</a>.<br />
<br />
SUNY Brockport ID Cards<br />
<br />
The SUNY Brockport ID card is used as the access card for the electronic access system. Students and members of the University are encouraged to visibly wear their IDs. ID cards and replacements are issued by BITS during normal business hours. The Director of Residential Life or their designee is responsible for authorization and assignment of access to residence halls at the request of the appropriate Authorized Signatory. Card activations are typically performed within three days, but emergency activations can be performed when required.<br />
<br />
Cardholder Responsibility: Reporting Lost or Stolen Access Cards<br />
<br />
Cardholders are responsible for immediately reporting the loss of their access card to BITS or by using the <a href="https://get.cbord.com/brockport/full/prelogin.php" target="_blank" rel="noopener">Get App</a>, which will immediately designate the individual’s card as lost in the access control system and it will be deactivated. Faculty and staff should also notify their supervisor or Departmental Access Coordinator as soon as possible. If the card was stolen, the Cardholder is responsible for filing a report with UP as soon as possible, and no later than the next working day after the discovery of the loss.<br />
<br />
</li>
<li>Administrative Authority and Responsibility<br />
<br />
The Vice President for Administration and Finance is authorized to establish and administer regulations and procedures for the physical security of SUNY Brockport buildings and their occupants, and to provide administration and control of access control devices. The administration and control of mechanical keys shall be handled by the Lock Shop in Facilities Maintenance and Operations.<br />
<br />
All members of the University community are responsible for the access control devices assigned to them and shall not loan out their devices. Access control device holders shall not unlock or share access to buildings/areas with another person unless the other person has authorization to access said buildings/areas.<br />
<br />
Employees<br />
<br />
Upon termination of employment or upon the request of the department head or Vice President for Administration and Finance, employees will surrender all access control devices, including mechanical keys and electronic access ID cards, to their immediate supervisor or the Office of Human Resources. In the event of transferring to another department, employees will surrender all appropriate mechanical keys, while the electronic access card’s rights will be appropriately updated. Final paychecks may be withheld by the Office of Human Resources or Payroll until documentation is presented confirming all access control devices have been returned.<br />
<br />
Students<br />
<br />
Each student is responsible for the access control device(s) for their assigned room/suite/townhome, mailbox, and exterior door(s) of their assigned Residence Hall or Student Townhome. Replacement of lost access control device(s), or failure to surrender all appropriate access control devices when vacating on-campus housing, will result in a charge to the student’s account. Unauthorized possession of any access control device by any student which admits entrance to an area other than that student’s assigned room or suite, may result in disciplinary action. Any student licensee allowing an unauthorized person to take possession of their assigned access control device(s) will be subject to disciplinary action. Duplication of access control devices, altering or replacing existing locks, and installing additional unauthorized locks are all strictly prohibited.<br />
<br />
Design of Card Access Systems<br />
<br />
The Office of Facilities Planning and Construction manages the physical design of card access systems. The design will ensure security and reasonable convenience to the personnel occupying the buildings/areas.<br />
<br />
Audit of Electronic Access Control Devices<br />
<br />
BITS will send an annual report by the end of August each year to department/unit heads, listing all active electronic access control device users, authorized by the department, with access to areas under the department’s control, for the department/unit heads’ review and affirmation. BITS can also choose to implement and manage automatic expiration of user access, if they determine this level of management is required. There may be security and risk levels that warrant audit reports being provided more frequently. Accommodations will be made to comply with those requirements. Each of the active users will need to be re-authorized by the department/unit for the users to have continued access to the areas under control of the department. The department/unit will review this listing within 10 business days to confirm individuals listed are still active with the department and the access is appropriate for each person’s position.<br />
<br />
Audit of Mechanical Keys<br />
<br />
An annual inventory audit of active mechanical keys will be conducted by the Lock Shop by the end of August each year. Department/Unit heads will be provided a list of individuals and their assigned mechanical keys which they are required to certify by performing a physical audit, and explain any discrepancies for inventory adjustment.<br />
<br />
</li>
<li>Granting Building Access / Campus Protocols<br />
<br />
Special Security or Potentially Hazardous Areas<br />
<br />
Access control devices for areas with special security or potentially hazardous areas, such as electrical transformer vaults, network closets, biological labs with BSL-3 designation, and labs designated by Environmental Health and Safety (EHS) as having other specific hazards, will not normally be issued without prior notification to the responsible party occupying the space, and EHS or BITS. If urgent access is needed and the responsible party cannot be reached, BITS (for access cards) or the Lock Shop (for mechanical keys) will utilize resources such as UP, EHS, the Director of BITS, and/or the Director of Facilities Maintenance and Operations in order to evaluate the potential benefits and hazards of providing access. Certain areas (i.e. BSL-3, ABSL-3, and select agent areas) will require a Federal Bureau of Investigation (FBI) and EHS security clearance prior to providing access, unless other arrangements have been made to secure access to these materials prior to entry.<br />
<br />
Network Closets<br />
<br />
All BITS areas throughout campus shall have electronic card-swipe access. Individuals with permission to access those areas include BITS staff, University Police, and select Facilities staff (electricians, etc.).<br />
<br />
Office of the President<br />
<br />
Only the President, their immediate clerical support staff, and the Chief of University Police will have electronic card-swipe access to the Office of the President.<br />
<br />
Office of Human Resources (HR)<br />
<br />
Only HR staff, the Vice President for Administration and Finance, the President, University Police, and select Facilities Maintenance staff will have electronic card-swipe access to the Office of Human Resources. <br />
<br />
BITS Areas<br />
<br />
All BITS office, staff, and meeting areas throughout campus shall have electronic card-swipe access. Those with permission to access those areas include BITS staff, the Vice President for Administration and Finance, the President, University Police, and select Facilities staff (housekeeping).<br />
<br />
Students<br />
<br />
A student is not separated from the institution in good standing until all access control devices issued to them have been returned.<br />
<br />
Faculty/Staff<br />
<br />
Faculty and staff or their affiliates, who require students to have specific additional access control devices, must request those devices on their behalf, and are responsible for their return.<br />
<br />
Vendors/Contractors<br />
<br />
Access Control Devices — Access control devices needed by contractors or other non-University users must be authorized by the responsible department via the Facilities Service Center, and the request must include the authorized individual’s name, firm name, and specific pick-up and return date for the device. All costs of access control device recovery or re-keying related to unreturned access control devices will be the responsibility of the firm to which the devices were issued, and final payment to that vendor or contractor will not be made until all devices are returned and/or the University is appropriately reimbursed.<br />
<br />
Key Deposit — The current deposit rates for Vendors/Contractors can be found in the Lock Shop Guidelines on the Facilities Maintenance and Operations web page. Deposits will only be accepted in the form of a check, and at the Facilities Service Center. All checks will be held in the Facilities Service Center until the date the key(s) is/are due to be returned (maximum 90 days), at which time the check will either be deposited by SUNY Brockport (if keys were not returned), or returned to the Vendor/Contractor (if keys were returned).<br />
<br />
</li>
<li>Lost or Stolen Access Control Device<br />
<br />
The loss or suspected loss of any access control device (access card or mechanical key) is to be reported to UP immediately and, if an access card, cardholders are also responsible for notifying BITS or by using the <a href="https://get.cbord.com/brockport/full/prelogin.php" target="_blank" rel="noopener">Get App</a>, which will immediately designate the individual’s card as lost in the access control system and it will be deactivated.<br />
<br />
UP shall investigate each incident of a lost or stolen access control device and may authorize lock changes due to a breach of security.<br />
<br />
The charge to replace a lost or stolen access control device (access card or mechanical key) or to re-key a lock varies by type and location – please refer to <a href="/support/facilities/maintenance/lockshop.html">Lock Shop Guidelines & Practices</a>.<br />
<br />
Charges for replacement devices, new locks, and/or hardware may be appealed to the Vice President for Administration and Finance, who will consider the circumstances of each incident. Refunds or waivers will not be granted or issued until after the review process has been completed.<br />
<br />
</li>
<li>Mechanical Keys – Additional Information<br />
<br />
<strong>Duplication of mechanical keys is not permitted.<br />
<br /></strong> The Lock Shop will provide additional mechanical keys and lock changes for Contractors and Consultants, upon the request and approval of the project manager, utilizing the Key Request Form.<br />
<br />
If any rooms need to be re-keyed “off master,” a written explanation must accompany the Key Request Form, along with an access plan should emergencies occur (i.e., fire or flood). The Lock Shop should also provide University Police with a copy of the mechanical key(s) to locks that have been re-keyed.<br />
<br />
Requesting Mechanical Keys<br />
<br />
<ol>
<li>Employee fills out the Mechanical <a class="file file_3830 lw_files_pdf" title="Key_Form.pdf" href="/live/files/3830-keyformpdf" target="_blank" rel="noopener">Key Request Form</a>.<br />
<em>(Mechanical keys may be requested for full- and part-time University employees for the duration of employment.)</em>
</li>
<li>Employee obtains appropriate approval signatures, in accordance with Lock Shop Guidelines.
</li>
<li>Employee submits completed Key Request Form to the Lock Shop.
</li>
<li>When notified, employee visits the Facilities Service Center to receive and sign for the authorized keys.<br />
<br />
</li>
</ol>
</li>
<li style="list-style-type: none;">Depending on the level of access being provided, the following approvals are required for mechanical keys to be issued:<br />
<br />
<table>
<tbody>
<tr>
<th>
Access Level
</th>
<th>
Approvals Needed
</th>
</tr>
<tr>
<td>
Individual Door Key
</td>
<td>
Employee’s supervisor, department chair, dean, director, or vice president
</td>
</tr>
<tr>
<td>
Suite Master Key
</td>
<td>
Employee’s supervisor, department chair, dean, director, or vice president
</td>
</tr>
<tr>
<td>
Dept. Sub-Master Key
</td>
<td>
Employee’s supervisor, department chair, dean, director, or vice president
</td>
</tr>
<tr>
<td>
Department Master Key
</td>
<td>
Employee’s department chair, dean, director, or vice president
</td>
</tr>
<tr>
<td>
Building Master Key
</td>
<td>
Employee’s dean, director, or vice president
</td>
</tr>
<tr>
<td>
Great Grand Master Key
</td>
<td>
Employee’s vice president (c: UP Chief of Police)
</td>
</tr>
</tbody>
</table><br />
Returning Mechanical Keys<br />
<br />
At termination of employment, employees must return all mechanical keys. The Lock Shop requires a copy of the <a href="/support/human_resources/forms/">HR Employee Separation Form</a> (see Miscellaneous section, Separation Checklist) to accompany the returned keys, in order to log them appropriately.<br />
<br />
Unauthorized Locks<br />
<br />
Unauthorized locks on doors are prohibited and, if found, will be removed and discarded. Any damage or repair necessitated by the removal of unauthorized locks will be the responsibility of the department found in violation of this policy.<br />
<br />
Control/Balance<br />
<br />
Deans, Directors, Department Heads, or their specific designates shall be the only personnel authorized to request mechanical keys or lock changes within their respective departments. Departmental designates shall have their authority delegated in writing by their respective Department Head. In no case shall the issuance of mechanical keys be authorized by the same person to whom the mechanical keys are to be issued.
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://get.cbord.com/brockport/full/prelogin.php" target="_blank" rel="noopener">Get App</a><br />
<a class="go" href="/support/human_resources/forms/">HR Employee Separation Form</a> (see Miscellaneous section, Separation Checklist)<br />
<a class="go" href="https://brockport.teamdynamix.com/TDClient/1842/Portal/Home/" target="_blank" rel="noopener">Information Technology Service Desk</a><br />
<a class="go go file file_3830 lw_files_pdf" title="Key_Form.pdf" href="/live/files/3830-keyformpdf" target="_blank" rel="noopener">Key Request Form</a><br />
<a class="go" href="/support/facilities/maintenance/lockshop.html">Lock Shop Guidelines & Practices</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=">Director of Facilities Maintenance and Operations</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2027-02-23
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2022-02-23
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2022-01-24
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2022-02-23</strong>
</p>
</article>
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<h1>Hazing Policy</h1>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Campus Life</li> <li>Code of Student Conduct</li> <li>Health</li> <li>Residential Life</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Student Conduct Office</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2006-04-04</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2017-07-13</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy defines hazing and informs students and organizations of possible disciplinary action(s) when found in violation of The University’s hazing policy. Students and organizations may also be subject to criminal prosecution for violation of the New York state anti-hazing law.
</p>
<h3>
Statement of Position
</h3>
<p>
SUNY Brockport recognizes that student groups/organizations and athletic teams are integral parts of campus life. They provide leadership opportunities, social and academic support, scholarship, friendship and community service. The University has an obligation to protect the environment within which they operate. All students are expected to conduct themselves responsibly and respect the rights of their fellow citizens.Any departure from these standards may result in disciplinary action.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<h3>
For purposes of this policy:
</h3>
<ol>
<li>
<strong>Organization</strong> means an athletic team, association, club sports, order, society, corps, cooperative, student organization, fraternity, sorority or other similar group (recognized and associated with the University and not, please see University Policy on Student Organization Affiliation) that is affiliated with the University. Organization may include a local chapter, unit or other local division consisting primarily of students, regardless of the nature of membership of the larger public or private organization. Hazing can occur regardless of the person’s willingness to participate.
</li>
<li>The term <strong>“student”</strong> includes all persons taking courses at SUNY Brockport, either full-time or part time, matriculated or non-matriculated, pursuing undergraduate, graduate, or professional studies. Student means anyone who is enrolled at SUNY Brockport. Persons who withdraw after allegedly violating the The Code of Student Conduct, who are no longer enrolled for a particular term but who have a continuing relationship with SUNY Brockport, formally of informally, are still considered students. Persons who have been notified of their acceptance for admission are considered “students”.
</li>
<li>The Code of Student Conduct applies at all locations of SUNY Brockport, including the MetroCenter.
</li>
<li>Students may also be held responsible for violating the Hazing Policy if they are off campus but associating with groups or organizations primarily consisting of SUNY Brockport students.
</li>
</ol>
<h2>Policy Procedures</h2>
<h3>
Code of Student Conduct
</h3>
<p>
<strong>Hazing is</strong>, <strong>regardless of intent, any action that degrades, humiliates, abuses or endangers the mental, emotional, or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in, a group, team or organization whether officially recognized or not recognized by The University. Hazing includes being present during activity (ies) that constitute hazing or having knowledge of it, and failing to report it. The express or implied consent of the victim(s) does not mean that hazing did not occur. </strong>
</p>
<p>
All students and/or student groups, registered/recognized or non-recognized are also subject to University disciplinary actions for any hazing policy violations. 
</p>
<p>
A person(s) or organization(s) may be charged with hazing under The Code of Student Conduct. Please see The Code of Student Conduct, Section 7: Disciplinary Actions/Sanctions for the range of sanctions for persons/organizations found responsible. Please note that sanctions to persons found responsible of hazing range up to and include expulsion and possible criminal charges. Sanctions for organizations found responsible of hazing range up to and include permanent loss of recognition and possible criminal charges against the organization’s leaders and/or members. Charges of hazing are referred to and investigated by University Police and/or the local municipal law enforcement agency having legal jurisdiction.
</p>
<h3>
New York State Law
</h3>
<p>
The New York State law states that a person is guilty of hazing when, in the course of another person’s initiation into or affiliation with any organization, s/he intentionally or recklessly engages in conduct that creates a substantial risk of physical injury to such other person or a third person and thereby causes such injury. This offense is a Class A misdemeanor, which may be punishable by:
</p>
<p style="margin-left: 30px;">
1. Three (3) years probation and up to $1000 fine.<br />
2. One (1) year in jail and up to $1000 fine.<br />
3. Sixty (60) days in jail, three (3) years probation and up to $1000 fine.<br />
4. Conditional discharge and up to $1000 fine.<br />
5. Facing permanent criminal record.
</p>
<h3>
Reporting Hazing
</h3>
<p>
How to Report Hazing
</p>
<ul>
<li>Hazing can be reported officially to Student Conduct and/or University Police. University Police is located in Lathrop Hall. Student Conduct’s office is located in Thompson Hall,Residential Life/Learning Communities. You can also report Hazing to an administrators on campus and any Residential Life Staff member (Resident Assistant or Resident Director).
</li>
<li>Hazing can also be reported online using an online form located on the Student Conduct website at www.brockport.edu/studentconduct. Once submitted it will be reviewed by the Student Conduct and next steps will be determined. When completing the form. please fill out all the information to the best of your ability. Choose “Hazing Incident” in the “Nature of this Report” section.
</li>
<li>Reports can be made anonymously. However, the University may be limited in its ability to respond to or investigate a report with incomplete information.
</li>
</ul>
<p>
Self-Reporting of Hazing
</p>
<ul>
<li>Student organization/team members and officers/captains are expected to, and should immediately report any hazing incidents that occur within their organization to the University (i.e. Student Conduct Office and/or University Police), providing a detailed description of the events that have transpired, the names of any individuals involved, and a description of any actions taken by the organization to stop the hazing. Upon receiving the report, an investigation may commence.
</li>
</ul>
<p>
Policy for Alcohol and/or Drug Use Amnesty in Hazing Cases
</p>
<ul>
<li>The health and safety of every student at SUNY Brockport is of utmost importance. The University recognizes that students who have been drinking and/or using drugs (whether such use is voluntary or involuntary) at the time that hazing, occurs may be hesitant to report such incidents due to fear of potential consequences for their own conduct. The University strongly encourages students to report incidents of hazing to University officials. A bystander acting in good faith, or a reporting individual acting in good faith, who discloses any incident of hazing to University officials or law enforcement will not be subject to the University’s code of conduct for violations of alcohol and/or drug use policies occurring at or near the time of the commission of the hazing.
</li>
</ul>
<h3>
Examples of Hazing Acts
</h3>
<p>
Listed here are examples of prohibited hazing acts that may violate the Code of Student Conduct definition hazing and/or New York State law. This is not an exhaustive list, therefore, an act that is not listed here, may still be considered hazing:<sup>1</sup>
</p>
<ul>
<li>Severe emotional distress
</li>
<li>Punching/Kicking/Choking
</li>
<li>Serious bodily injury
</li>
<li>Compelling pledges/members/teammates to eat unknown substances
</li>
<li>Locking pledges in a room and blaring loud music
</li>
<li>Forced consumption of alcohol
</li>
<li>Remote area drop offs
</li>
<li>Illegal Substances
</li>
<li>Demeaning or degrading acts
</li>
<li>Sleep deprivation
</li>
<li>Paddling
</li>
<li>Drinking games
</li>
<li>Calisthenics/Swimming/Drowning
</li>
<li>Kidnapping
</li>
<li>Calling members at unannounced times to arrive at a location
</li>
<li>Forced neglect of personal hygiene
</li>
<li>Prohibition of wearing certain colors
</li>
<li>Prohibition of wearing make-up
</li>
<li>Prohibition of talking to partners or significant others
</li>
<li>Disabling social media
</li>
<li>Required memorization for fear of punishment
</li>
<li>Forced signature punishment for failures
</li>
<li>Gifts for members
</li>
<li>Requirement of running personal errands for members
</li>
<li>Forced carry of items on campus
</li>
<li>Clean up houses and rooms
</li>
<li>Excessive amount of time spent at house or with group
</li>
<li>Perform embarrassing acts in front of others
</li>
<li>Fear of retaliation
</li>
<li>Forced into a position for long periods of time
</li>
<li>Incidents of a violent sexual nature
</li>
</ul>
<p>
<sup>1</sup>“Hazing Adjudication Guide for Colleges and Universities”, Tamara Saundaers & Chelsee Bente, 2013
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
NY State Penal Law, Chapter 716, Section 1 (effective November 1, 1988):
</h3>
<p>
<strong>120.16:</strong> <strong>Hazing in the first degree</strong>
</p>
<p>
A person is guilty of hazing in the first degree when, in the course of another person’s initiation into or affiliation with any organization, he intentionally or recklessly engages in conduct which creates a substantial risk of physical injury to such other person or a third person and thereby causes such injury.
</p>
<p>
Hazing in the first degree is a class A misdemeanor.
</p>
<p>
<strong>120.17:</strong> <strong>Hazing in the second degree</strong>
</p>
<p>
A person is guilty of hazing in the second degree when, in the course of another person’s initiation or affiliation with any organization, he intentionally or recklessly engages in conduct which creates a substantial risk of physical injury to such other person or a third person.
</p>
<p>
Hazing in the second degree is a violation.
</p>
<h3>
NY State Penal Law §70.15 Sentences of Imprisonment for Misdemeanors and Violations:
</h3>
<p>
<strong>Class A misdemeanor:</strong> A sentence of imprisonment for a class A misdemeanor shall be a definite sentence. When such a sentence is imposed the term shall be fixed by the court, and shall not exceed one year; provided, however, that a sentence of imprisonment imposed upon a conviction of criminal possession of a weapon in the fourth degree as defined in subdivision one of section 265.01 must be for a period of no less than one year when the conviction was the result of a plea of guilty entered in satisfaction of an indictment or any count thereof charging the defendant with the class D violent felony offense of criminal possession of a weapon in the third degree as defined in subdivision four of section 265.02, except that the court may impose any other sentence authorized by law upon a person who has not been previously convicted in the five years immediately preceding the commission of the offense for a felony or a class A misdemeanor defined in this chapter, if the court having regard to the nature and circumstances of the crime and to the history and character of the defendant, finds on the record that such sentence would be unduly harsh and that the alternative sentence would be consistent with public safety and does not deprecate the seriousness of the crime.
</p>
<p>
<strong>Class B misdemeanor:</strong> A sentence of imprisonment for a class B misdemeanor shall be a definite sentence. When such a sentence is imposed the term shall be fixed by the court, and shall not exceed three months.
</p>
<p>
<strong>Unclassified misdemeanor:</strong> A sentence of imprisonment for an unclassified misdemeanor shall be a definite sentence. When such a sentence is imposed the term shall be fixed by the court, and shall be in accordance with the sentence specified in the law or ordinance that defines the crime.
</p>
<p>
<strong>Violation:</strong> A sentence of imprisonment for a violation shall be a definite sentence. When such a sentence is imposed the term shall be fixed by the court, and shall not exceed fifteen days.<br />
In the case of a violation defined outside this chapter, if the sentence is expressly specified in the law or ordinance that defines the offense and consists solely of a fine, no term of imprisonment shall be imposed.
</p>
<h2>Contact Information</h2>
<p>
Any questions regarding this policy should be directed to:
</p>
<p>
Office of the Vice President for Enrollment Management and Student Affairs at (585) 395-2137; or the Student Conduct Office at (585) 395- 2122.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2022-07-13
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2018-06-21
</td>
<td>
Added language consistent with Student Code of Conduct.
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2017-07-13
</td>
<td>
Added language to include non-recognized students and/or student groups.
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2006-04-04
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2017-07-13</strong>
</p>
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<h1>In-Progress (PR) Grades Policy</h1>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Registration and Records</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2010-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
 In-Progress (PR) Grades are given for certain courses that cannot be finished in one semester.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Certain courses are by design not finished in one semester. For such courses, a “PR” (in-progress) grade is recorded instead of an “I” (incomplete) grade. The “PR” is changed to a letter grade upon completion of the course.
</p>
<p>
The “PR” designation may remain on the transcript for a maximum of two semesters, unless the instructor designates a shorter time period. At the end of the second semester or at the instructor-designated deadline, the “PR” grade is automatically changed to an “I”.
</p>
<p>
It is the student’s responsibility to initiate discussion with the instructor during the semester in which the “I” appears on the transcript to determine what is needed to complete the course. One semester after the “I” grade is posted, the registrar will automatically record a grade of “E” (failing) unless the instructor submits an extension or another grade. A “PR” grade must be cleared from any course listed on the transcript before the student can graduate. A student may not register for a second time for a course for which a “PR” grade is currently on record.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_element_text bport_editor">
<thead>
<tr>
<td class="bport_editor_label" colspan="3">
<span class="bport_editor_label">This section is for Policy History</span><br />
There may be as many rows in the table below the grey instructions as needed. You may append rows to the table as needed below the grey instructions, but if you do not want to display any policy history, don’t delete the blank line below the grey instructions, just delete the contents of the row.<br />
<strong>IMPORTANT: do not change anything in the grey cells or delete them!</strong>
</td>
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<td class="bport_editor_label" width="30%">
<span class="bport_editor_label">Item</span><br />
Please indicate the significance of the date given.
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<td class="bport_editor_label">
<span class="bport_editor_label">Date</span><br />
Enter the date in the cell below. If there is no row, insert a row below this one.
</td>
<td class="bport_editor_label" width="30%">
<span class="bport_editor_label">Explanation</span><br />
Enter any further notes in the cell below.
</td>
</tr>
<tr>
<td>
 Next Review Date
</td>
<td>
 2015-07
</td>
<td>
 Five-year review
</td>
</tr>
<tr>
<td>
 Adoption Date
</td>
<td>
 2010-07
</td>
<td>
 Policy Adopted
</td>
</tr>
<tr>
<td>
 Draft Review Date
</td>
<td>
 
</td>
<td>
 Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
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<h1>Immunization Requirements Policy</h1>
</div>
</div>
</div>
<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Health</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Hazen Center for Integrated Care</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2013-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2017-12-01</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2017-12-01</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The University’s immunization requirements and consequences for non-compliance.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p>
All students registered for classes at SUNY Brockport**, regardless of the number of credit hours, must provide proof of immunity to measles, mumps and rubella, and provide a meningitis response.
</p>
<p>
* Students born before 1957 are exempt
</p>
<p>
** “SUNY Brockport” includes the MetroCenter as well as other off-site locations.
</p>
<p>
Students taking only online classes that never meet as a group or cohort, on or off campus, are exempt from immunization requirements.
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
<strong>Before classes begin, ALL undergraduate and graduate students must submit immunization history to include:</strong>
</p>
<ol>
<li>Proof of immunity to Measles, Mumps, and Rubella (MMR) and
</li>
<li>Submit date of meningitis vaccine which must be within five years of start of classes or online declination of vaccine.
</li>
</ol>
<p>
These requirements must be completed <strong>before</strong> classes begin or the student will be deregistered and not permitted to attend classes. In addition, a hold will be placed on the student’s account and the Registrar will charge a fee to re-register the classes.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="/life/health_center/immunizations.html" target="_blank" rel="noopener">For details about specific requirements, obtaining and submitting your immunization records</a>
</p>
<h2>Contact Information</h2>
<p>
For more information: Please call the Student Health Center at (585) 395-2414.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2022-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2017-12-01
</td>
<td>
Added that the meningitis vaccine must be within five years of start of classes, and added exemption for students taking only online classes.
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2013-07
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2017-12-13</strong>
</p>
</article>
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<h1>Anti-Sweatshop Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Compliance</li></ul></td>
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<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Procurement and Payment</td>
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<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
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<th class='audit_label'>Adoption Date</strong></td>
<td>2010-07-01</td>
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<td></td>
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<h2>Policy Statement</h2>
<p>
The following SUNY Brockport policy is in compliance with anti-sweatshop legislation established by SUNY for all campuses and their affiliates.
</p>
<p>
Regardless of the campus funding source used for payment (State, including IFR, DIFR and Sutra accounts, Brockport Auxiliary Service Corp (BASC), BASC –Other Agency Accounts, BASC-University Support, Research Foundation, Brockport Foundation, Brockport Student Government (BSG), Procurement Card, etc.), all apparel and sports equipment purchases by any/all campus personnel will require vendors to complete and sign a <a href="/live/files/4599-fairlaborcertificationpdf">Fair Labor Certification</a> to ensure the product purchased was produced in a manufacturing plant that adheres to “fair labor standards in connection with working conditions, compensation, employee rights to form unions and the use of child labor.”
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<strong>Apparel </strong>is defined as, but is not limited to, the following: academic regalia, lab coats, uniforms (including sports, gym, staff uniforms, school uniforms), shoes (including athletic shoes or sneakers), sweatshirts, t-shirts, caps and hats. Apparel that is rented from an outside source, however, is not affected.
</p>
<p>
<strong>Sports Equipment </strong>is defined as, but is not limited to, the following: balls, bats and all other goods/equipment intended for use by those participating in sports and games.
</p>
<h2>Policy Procedures</h2>
<p>
A <a href="/live/files/4599-fairlaborcertificationpdf">Fair Labor Certification</a> form must be completed and signed by the intended vendor for the intended product(s) PRIOR to the order being placed. If a vendor refuses or is unable to complete the form, the order cannot be placed and a new source for the product(s) must be determined.
</p>
<p>
Purchases of apparel and sports equipment that are placed directly by departments and then submitted to the funding source, such as BASC, for payment must include the Fair Labor Certificate completed and signed by the vendor before payment can be authorized. Failure to provide this required document with the payment request will result in personal liability for payment. For this reason, retail chain suppliers, such as WalMart and Target, should not be used for such transactions as it will be difficult, if not impossible, to obtain the required documents from such vendors.
</p>
<p>
Citibank VISA account holders are also required to obtain a Fair Labor Certificate from the vendor PRIOR to placing an order. These documents will be required during any/all audits conducted by the University, SUNY Administration and the Office of the State Comptroller. Failure to obtain this information may result in a mandatory reimbursement by the individual to the state account. Non-state funds will not be available.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go go file file_4599 lw_files_pdf" title="fair_labor_certification.pdf" href="/live/files/4599-fairlaborcertificationpdf" target="_blank" rel="noopener">Fair Labor Certification Form</a>
</p>
<h2>Contact Information</h2>
<p>
<a href="mailto:[email protected]" target="_blank" rel="noopener">Director of Campus Services</a> or via (585) 395-2351.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2015-07-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2010-07-01
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Additional Sick Leave for Faculty / Professional Staff Policy</h1>
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<article>
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<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Affirmative Action</li> <li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Affirmative Action</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2021-09-23</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2021-09-23</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The University President may grant additional sick leave to a Faculty/Professional employee who has exhausted all accrued sick leave credits.
</p>
<h2>Purpose/Scope</h2>
<p>
According to the Board of Trustees Policies:
</p>
<ol style="list-style-type: lower-alpha;">
<li>Additional sick leave may be at full salary, or such part thereof as the chief administrative officer may determine, or without salary. Additional sick leave at full or partial salary, together with use of any sick leave, shall not exceed a total of six calendar months. Additional sick leave without salary shall not exceed one calendar year. Additional sick leave at full or partial salary shall not be approved until all sick leave credits accumulated have been exhausted.
</li>
<li>The chief administrative officer may grant an employee sick leave in addition to that provided by paragraph (a) of this section. Such additional sick leave may be at full salary or such part thereof as the chief administrative officer may determine, or without salary. The SUNY Chancellor may require submission of such leave requests by an institution to secure SUNY Chancellor approval, when deemed in the best interest of the University.
</li>
<li>Prior to being granted additional sick leave, an employee may be required to furnish such medical evidence from the employee’s physician as may be requested or submit to medical examination by a physician selected by the University (at the University’s expense).
</li>
</ol>
<p>
Authorization for such additional sick leave should be obtained by completing a Leave Request Form and Letter of Intent to the President, which should be forwarded through administrative channels via the supervisor to the appropriate vice president. The information is then forwarded to the Office of Human Resources for final review before forwarding to the President. 
</p>
<h2>Applicability</h2>
<p>
The granting of additional sick leave is discretionary, and the following factors will be considered by the President in arriving at a determination:
</p>
<p>
Eligibility will include, but not be limited to:
</p>
<ol>
<li>eligibility for coverage under the State University’s Group Insurance Program;
</li>
<li>amount of leave requested;
</li>
<li>employee’s length of service; and
</li>
<li>the vice president’s support of the request.
</li>
</ol>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Medical Documentation
</h3>
<p>
Satisfactory medical documentation must accompany all requests for additional sick leave. Acceptable documentation should include diagnosis, prognosis, and start date of the illness, and anticipated return to work date. Documentation should be written on official letterhead of the medical provider and must be signed by the physician with an original signature.
</p>
<h3>
Procedure
</h3>
<ol>
<li>Employees must submit a written request for additional sick leave via the <a class="file file_3992 lw_files_document" title="leave_request_form.doc" href="/live/files/3992-leaverequestformdoc" target="_blank" rel="noopener">Leave Request Form</a> and a letter of intent addressed to the President. This written request should be submitted to the employee’s supervisor. The letter of intent should also be signed through the administrative channels up to the appropriate vice president. Acceptable medical documentation should be submitted to the Office of Human Resources with the Leave Request Form. Requests submitted without acceptable medical documentation will not be approved. Human Resources should alert employees if the medical documentation provided is missing any of the required elements.
</li>
<li>The supervisor should verify their records with the Office of Human Resources and Payroll to ensure that the employee meets the above eligibility requirements including having exhausted all available sick leave credits.
</li>
<li>The supervisor indicates whether or not they support the employee’s request in the designated section of the Leave Request Form and returns the form to the employee to submit to the Office of Human Resources. The supervisor and appropriate administrative channels should also sign the letter of intent indicating they approve or deny the request.
</li>
<li>The Office of Human Resources will forward the request to the President for approval or denial.
</li>
<li>The President approves or denies the request and determines the extent of leave approved. The President will indicate their determination in the space provided on the form sent from the Office of Human Resources. Approved requests are forwarded to Human Resources for processing. Employees will receive written notification from the Office of Human Resources informing them whether their request was approved or denied.
</li>
<li>Extended Absences: If the medical provider extends the employee’s absence, the employee must submit additional medical documentation to their supervisor. At that time, the supervisor and employee should discuss what options are available to the employee to cover the extended absence. Medical documentation should be sent to the Office of Human Resources to indicate any extended absence. The Office of Human Resources will determine if the extension will cause a change in pay status and process the appropriate transactions.<br />
<br />
If the same employee wishes to make another request for additional sick leave, a new Leave Request Form must be submitted according to the aforementioned process provided that the leave has been six months or less in duration for additional leaves with pay or one year or less for additional leaves without pay. The SUNY Chancellor, upon recommendation by the President, must approve additional leaves with pay that extend beyond six months or additional leaves without pay that extend beyond one year.
</li>
<li>Returning to Work: Employees must notify their supervisor of their return-to-work date and submit a return-to-work slip to the Office of Human Resources indicating that they are able to perform the full range of duties prior to being allowed to return to work after being out on an authorized leave. The Office of Human Resources will process the appropriate transactions to return the employee to full pay status.
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="file file_3992 lw_files_document" title="leave_request_form.doc" href="/live/files/3992-leaverequestformdoc">Leave Request Form</a>
</p>
<h2>Contact Information</h2>
<p>
<a href="mailto:[email protected]" target="_blank" rel="noopener">Associate Director of Human Resources - Benefits & Payroll</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2026-09-23
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2021-09-23
</td>
<td>
Various minor updates
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2021-09-23</strong>
</p>
</article>
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<h1>Assessment of Campus-Based Fees Policy</h1>
</div>
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</div>
<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial</li> <li>Policy</li> <li>Student Accounts</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Finance & Management; JPBC</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2019-08-15</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This campus policy defines the review, assessment, modification, and submission of the University’s Broad Based, Local and Course-Related fees and a limited number of certain optional student charges in accordance with SUNY policies and guidelines.  The Campus-Based Fee Committee, a subcommittee of the Joint Planning and Budget Committee, is responsible for the review, assessment, and submission of the University’s Broad-Based, Local and Course-Related fees, as well as certain optional student charges.
</p>
<h2>Purpose/Scope</h2>
<p>
The purpose of this policy is to ensure a consistent annual review of Broad-Based Fees, Local Fees, Course-Related Fees, certain optional student charge requests, recommended changes and/or additions in fee levels and fee policy, and to convey the review to the Joint Planning and Budget Committee.
</p>
<h2>Applicability</h2>
<p>
The policy applies to all Broad-Based, Local and Course-Related fees, as well as a limited number of optional student charges.
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
The Campus-Based Fee Committee will:
</p>
<p>
I. Annually review and endorse the following:
</p>
<ol>
<li> Broad-based fees, including but not limited to:
<ol style="list-style-type: lower-alpha;">
<li>Athletic Fee
</li>
<li>Brockport Student Government Fee
</li>
<li>University Fee
</li>
<li>Technology Fee
</li>
<li>Transportation Fee
</li>
<li>Student Health Fee
</li>
<li>Student Recreation Fee
</li>
</ol>
</li>
<li> Local fees, including but not limited to:
<ol style="list-style-type: lower-alpha;">
<li>Alumni Fee
</li>
<li>Career Services Fee
</li>
<li>Parking Fees
</li>
</ol>
</li>
</ol>
<p>
The review process will include:
</p>
<ol>
<li>Sending the Broad-Based Fee Call letter to the parties responsible for each fee/charge.
</li>
<li>Presentations by responsible parties to:  
<ol style="list-style-type: lower-alpha;">
<li>The Campus-Based Fee Committee
</li>
<li>A University Open Forum on Fees
</li>
<li>The Brockport Student Government
</li>
</ol>
</li>
<li>A vote by the Campus-Fee Committee to endorse or not endorse the proposed fees, as presented.
</li>
<li>A summary report of all presentations and voting outcomes delivered by the Co-chairs of the Campus-Based Fee Committee to the Joint Planning and Budget Committee.
</li>
<li>Summary of fee requests and results of JPBC deliberations, presented to the President’s Cabinet.
</li>
</ol>
<p>
II. Bi-annually evaluate current campus fee assessment, waiver and exemption guidelines.
</p>
<p>
The Campus-Based Fee Committee will consider re-assessment, waiver, and exemption of all fees in consideration of the delivery location, format, and degree level of the various programs.
</p>
<p>
The Campus-Based Fee Committee will deliberate with the following information:
</p>
<ol>
<li>Specific information about what each fee provides.
</li>
<li>Benchmarking of fee assessments, waivers, and exemptions with respect to other SUNY comprehensive universities.
</li>
<li>Summaries of the most frequent comments from students/parents about assessed fees.
</li>
<li>Programmatic impact on programs that reduce or eliminate fees.
</li>
</ol>
<p>
The Process will include:
</p>
<ol>
<li>Providing a presentation to the Joint Planning and Budget Committee.
</li>
<li>Providing a recommendation summary to President’s Cabinet.
</li>
</ol>
<p>
III. Evaluate requests for new broad based fees and charges.
</p>
<p>
The Fee Committee will accept new proposals for new Broad-Based fees, Local fees and optional student charges according to the following process:
</p>
<ol>
<li>
<span style="background-color: transparent;">Accept applications using forms/methods similar to those used for course-related fees.</span>
</li>
<li>Evaluate the merit of the proposed Broad-Based fee, Local fee or optional student charges.
</li>
<li>If supported/endorsed by the Campus-Based Fee Committee, share the proposal with the Joint Planning and Budget Committee.
</li>
<li>If supported/endorsed by the Joint Planning and Budget Committee, submit the proposal to the President’s Cabinet.
</li>
<li>Upon approval by Cabinet/President, submit to SUNY for final approval and filing.
</li>
</ol>
<p>
IV. Evaluate new requests for, or increases to, existing course-related fees.
</p>
<p>
The Fee Committee will review and approve new or increased course-related fees annually, according to the following process:
</p>
<ol>
<li>Calls for new course-related fees, or increases to existing course-related fees, are sent to the Deans, who then forward to Chairs/Directors.
</li>
<li>Chairs submit new or increased course-related fee requests to the Deans.
</li>
<li>If approved by the Deans, the new or increased course-related fee requests are sent to the Budgeting Office.
</li>
<li>Once vetted by the Budgeting Office, the new or increased course-related fees are reviewed by the members of the Campus-Based Fee Committee.
</li>
<li>The Fee Committee members may ask for clarification from the Chairs/Directors, as needed.
</li>
<li>If supported/endorsed, the Co-chairs of the Campus-Based Fee Committee send the proposal to the Joint Planning and Budget Committee.
</li>
<li>If supported/endorsed by the Joint Planning and Budget Committee, the Co-chairs of the Campus-Based Fee Committee send the proposal to President’s Cabinet.
</li>
<li>Upon approval by Cabinet/President, submit to SUNY for final approval and filing.
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=398">SUNY Policy Document #7804 - Fees, Rentals, and Other Charges</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=Assessment%20of%20Campus-Based%20Fees%20Policy">AVP for Finance & Management</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2024-08-15
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2019-08-15
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2019-07-15
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2019-08-15</strong>
</p>
</article>
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<h1>Miscellaneous Insurance Policy</h1>
</div>
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</div>
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<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
A number of additional insurance programs are available to employees as a function of their employment and their negotiating unit, but the employee or the employee’s union must pay premiums. They include:
</p>
<ul>
<li>Automobile & Homeowner/Tenants Insurance
</li>
<li>Catastrophe Major Medical Insurance Plan
</li>
<li>NYSUT Legal Service Plan
</li>
<li>AFT Life Insurance
</li>
<li>AFT Medicare Supplement Insurance
</li>
<li>AFT Retired Teachers Supplemental In Hospital and Nursing Home Plan.
</li>
</ul>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p><em>There are no procedures for this policy at this time</em></p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Identification of Persons Policy</h1>
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<div class="row space-above more">
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Campus Life</li> <li>Environmental Health and Safety</li> <li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Environmental Health & Safety</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
To protect life and property on the Brockport campus, it is necessary to be able to determine that persons on the grounds and in the various buildings have a legitimate reason for being there.
</p>
<p>
It shall be the obligation of faculty, staff, students and all other members of the University community to appropriately identify themselves upon the request of University Police and other authorized persons and to comply with the policy and procedures described herein.
</p>
<p>
It is assumed that any student, faculty member, or employee of the University, the Brockport Auxiliary Services Corporation, Institutional Advancement, or Research Foundation of SUNY have legitimate reason to be on the grounds or in open buildings of the University at any time required by his or her regular University business.
</p>
<p>
Certain authorized students, faculty, and employees of the University, the Brockport Foundation, the Brockport Auxiliary Services Corporation, and the Research Foundation of SUNY have legitimate reason to be in buildings when they are officially closed. Proof of such authorization must be presented upon request to a Public Safety Officer.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Procedures for Identifying Persons on the Campus
</h3>
<p>
The procedures specified below help assure that the University community and its property are properly protected. Voluntary compliance with these procedures by members of the University community and their visitors and guests will make them work more easily.
</p>
<p>
1. University Police Officers have the authority to require proof of identity of anyone on the campus. (See the section on “Loitering” in the student handbook.)
</p>
<p>
2. Any faculty member of the University, employee of the University, the Brockport Auxiliary Services Corporation, the Institutional Advancement, or the Research Foundation who is in a building he or she is authorized to be in when it is officially closed, and sees someone in the building that he or she does not recognize, should ask for proof of identity and/or proof of authorization to be in that building.
</p>
<p>
3. If the person refuses to comply with the request, the requestor should immediately telephone and inform Public Safety of that fact.
</p>
<p>
4. If for any reason the faculty member or employee prefers to do so, he or she may call University Police and report that there is an unrecognized person in a closed building without first having asked the person for identification.
</p>
<p>
5. A current University ID card is the best evidence that a person is a member of the University community.
</p>
<p>
6. Any member of the University community who sees a person or evidence of a person in a University building or on University grounds acting suspiciously or performing a criminal or vandalous act is expected to report what is seen to University Police as soon as possible.
</p>
<p>
7. No member of the University community is expected to put him/herself in jeopardy by cooperating in the implementation of this policy. If you are not sure of what you should do, or if a person refuses to cooperate in identifying him/herself, retreat to the nearest telephone and call University Police.
</p>
<p>
8. It is hoped that all members of the University community will voluntarily and willingly comply with this policy.
</p>
<h3>
Proof of Identity
</h3>
<p>
1. A current University ID is the best proof of identity.
</p>
<p>
2. Persons associated with the University must have written permission to remove property from University premises, or proof of ownership, and should cooperate with University authorities who may question removal of property.
</p>
<p>
Identification cards are to be issued to all employees. The Dining Services Office, Brockway Hall, issues them.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Miscellaneous Student Fees (Fees, Rentals, and Other Charges) Policy</h1>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial</li> <li>Student - Undergraduate</li> <li>Student Accounts</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Student Accounts</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2003-12</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Fees, rentals and other charges.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
<a href="/support/student-accounts/bill-pay-refund/studentcharges/" target="_blank" rel="noopener">Complete listing of SUNY Brockport’s mandatory fees</a>
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
 <em>There are no links to this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2008-12
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2003-12
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Getting the Credit You Deserve Policy</h1>
</div>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Transfer Credit Services</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2019-09-24</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2019-09-24</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
 This policy explains how and what credits will transfer to Brockport.
</p>
<h2>Purpose/Scope</h2>
<p>
As you plan your program at SUNY Brockport, it will help you to know how you can apply credit for courses taken elsewhere, or how you can be granted credit for other learning experiences you may have had. The following overview should give you most of the answers.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em> There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
A Basic Rule and a Basic Caution
</h3>
<p>
<strong> </strong>As you read on, you may be able to spare yourself some confusion by keeping one basic rule and one basic caution in mind.
</p>
<p>
<em><strong>The Rule:</strong> </em>The maximum number of credits that can be applied to your Brockport baccalaureate degree from other sources is 90, no more than 64 of which can come from a two-year college. Ever.
</p>
<p>
<strong><em>The Caution:</em></strong> If you are granted the maximum 90 credits, this doesn’t guarantee you that another 30 will earn you the baccalaureate degree, even though the minimum number of credits required for the baccalaureate is 120. You must meet all of Brockport’s requirements for the degree. How those 90 credits will apply will depend on the nature of those credits and also on the program you have chosen to pursue at Brockport.
</p>
<h3>
Credit from Colleges and Universities
</h3>
<p>
SUNY Brockport awards transfer credit only for course work completed at institutions recognized by the Council on Postsecondary Accreditation, usually referred to as COPA. This work could have been done before you enrolled here, or may be courses you take at another college during summers, or as a visiting student. Whenever such work is completed at other institutions, it becomes a part of your permanent record at Brockport. In most cases, questions about transfer credit will have been answered when you applied for admission, or when you registered. If questions still remain, the best place to seek answers is the Office of Academic Advisement. These are the people who evaluate transfer credit, and the ones who are most frequently involved in the transfer credit process.
</p>
<h3>
Credit from a Two-year Institution
</h3>
<p>
If you enter Brockport with an AA, AS or AAS degree in hand, you will be awarded the total number of credits included in that degree, provided the institution granting the degree is recognized by a regional accrediting body such as the Middle States Association of Colleges and Schools. All of those credits may be applied toward the 120 credits that are the minimum required for the baccalaureate, but the specific way they can be applied depends upon the courses themselves. Sixty-four credits is the lifetime maximum that Brockport will accept from two-year institutions.
</p>
<p>
If your two-year degree is issued by an institution accredited by one of the many other bodies recognized by COPA, or if you have not completed a two-year (associate) degree, then you will be awarded credit on a course-by-course basis. The general rule in this case is that credit is granted for any course that could reasonably be expected to be taught at Brockport, whether or not such a course is actually offered. Chinese history would be granted credit, for example, because it is a perfectly reasonable course to be taught by our own Department of History. Cosmetology is a good example of a course that wouldn’t be granted credit, because there is no department at Brockport that would conceivably teach it.
</p>
<p>
University policy states you must provide proof of having completed your associate’s degree before actually enrolling at SUNY Brockport, and that proof must be in the form of an official transcript. In practice, that documentation will be accepted at any time up until the end of your first semester as a matriculated Brockport student. This grace period was established to accommodate students whose final transcripts are slow to arrive, usually because they have completed their associate’s degree requirements during the summer immediately preceding their arrival at Brockport. If you cannot demonstrate that your associate’s degree was completed before matriculating at Brockport, then transfer credit will be awarded on a course-by-course basis.
</p>
<p>
There are consequences for delaying those official transcripts. When you pre-register for the next semester, you will do so according to class standing, with the seniors first, freshmen last. If you have completed 15 credits at Brockport and 60 credits elsewhere, but haven’t provided us with an official transcript showing those 60 credits, then you’ll be required to pre-register with the freshmen (those with fewer than 24 credits) and not the juniors (those with 54 or more credits). Financial aid can be negatively impacted by the delayed transcripts. This really isn’t meant to be punitive — but credits aren’t entered onto your record until they come on an official transcript, and it’s your official record that counts.
</p>
<h3>
Taking Courses Elsewhere After You’re Here
</h3>
<p>
Once you’re matriculated at SUNY Brockport, you may still take courses at other colleges and universities whether in summer school or as a visiting student. When you do this, remember that the 64-credit and 90-credit maxima still apply.
</p>
<p>
There are two other important rules to keep in mind when you take courses elsewhere after you’re enrolled here.
</p>
<ol>
<li>
<p>
If you want the course to count toward the General Education requirements, major requirements, or anything else specific, complete a <strong>Student Course Approval Form</strong>, which you’ll find in the Office of Academic Advisement. This form, when signed by the appropriate persons, ensures that your credit is accepted when you return. You should take along a copy of the course description when you seek approval, so they’ll be able to make an informed judgment on the matter. Don’t trust to chance and waste a perfectly good piece of work at another institution.
</p>
</li>
<li>
<p>
Brockport will grant transfer credit for undergraduate courses in which you attain a grade of “C-,” “D” or “D-” only as long as your overall GPA for transferred credit does not fall below 2.0. (This is to ensure that you have earned at least a 2.0 for all the courses that contribute to your baccalaureate degree, whether taken here or elsewhere.) This means that if you’ve never transferred credits previously and you earn a “C” and a “D” in summer school elsewhere, Brockport will only grant credit for the “C.” If you earn a “B” and a “D,” you’ll get credit for both. If you already have a transfer record, then the rule for “C-” or below is based upon your total transfer GPA. If you have questions about the rule, ask someone in the Office of Academic Advisement for clarification.
</p>
</li>
</ol>
<h3>
Credit for Prior Learning
</h3>
<p>
People often learn a great deal during work experiences or by just living. However, be aware that Brockport does not award credit for “life experience.”
</p>
<p>
Academic credit can sometimes be earned for learning experiences through military training, non-credit courses, and private or public sector training programs. This is called “credit for prior learning,” and is intended for adults, rather than for students entering college directly after high school.
</p>
<p>
Credit awarded in recognition of prior learning is, in all cases, treated as transfer credit. Brockport recognizes three sources that can possibly lead to credit for prior learning: credit by examination, armed forces experience and educational experience in non-collegiate organizations. Following is a brief explanation for each. The Office of Academic Advisement can give you further information on these sources of college credit.
</p>
<p>
A few important points about credit for prior learning: credit can be granted for this kind of experiential learning only for matriculated (formally admitted) students at Brockport. The process of obtaining this credit should be initiated only after you have been advised by the Offices of Undergraduate Admissions, Academic Advisement or Career Services. These departments will tell you whether academic credit is likely to be granted for your particular experiences. Finally, Brockport cannot guarantee that credit offered for prior learning will be acceptable to other colleges or universities, if you should transfer elsewhere.
</p>
<p>
Possible sources of credit for prior learning include the following:
</p>
<p>
<strong>The College-Level Examination Program (CLEP). </strong>CLEP examinations provide an opportunity to demonstrate college-level achievement through a program of examinations in undergraduate college courses. <a class="go" href="http://www.collegeboard.com/testing">Test dates and locations are available through the College Board</a>
</p>
<p>
<strong>Excelsior Examination, formerly the Regents College Examination.</strong> There are examinations in a number of subject areas, ranging from liberal arts and science courses to nursing. Study aids and application forms can be obtained from: Test Administration Office, Excelsior College, 7 Columbia Circle, Albany, NY 12203-5159.
</p>
<p>
<strong>Departmental Credit by Examination.</strong> Some departments offer challenge exams (or credit by examination) — for matriculated students only — for courses regularly offered. Such exams are <br />
given for courses offered in foreign languages, nursing, and health sciences. Credit earned in this way is recorded via <em>Degree Works </em>and treated as transfer credit earned from four-year colleges. Departmental examinations require a $295 fee per course, payable to the Office of Student Accounts, before the examination is taken. You can contact the relevant department or the Office of Registration and Records for further information. Credit by examination can only be attempted one time per course.
</p>
<p>
<strong>Educational Experience in the Armed Forces. </strong>If you have served in the armed forces, you may qualify for credit for your training, including Military Occupational Status (MOS), Navy ratings, and many advanced training programs. Courses completed under Defense Activity for Non-Traditional Education Support (DANTES) may also qualify for college credit.
</p>
<p>
<strong>Educational Experience in Non-collegiate Organizations.</strong> Several organizations that have a primary function other than education have had training programs evaluated for college credit by the College Credit Recommendation Service of the American Council on Education and/or the New York Regents National Program on Non-collegiate Sponsored Instruction (PONSI). You may be eligible for credit if you have experience with one of these businesses, agencies or associations.
</p>
<p>
Other than for these approved programs, students sometimes work through Empire State College to earn such credit and then transfer the credit to other colleges.
</p>
<p>
For further information on obtaining college credit from the armed forces, non-collegiate organizations and credit by examination, contact the Office of Academic Advisement. Remember, however, that these experiences are expected to be almost exclusively post-high school.
</p>
<h3>
College Credit Earned During High School
</h3>
<p>
The Advanced Placement Program (AP) of the College Entrance Examination Board, the International Baccalaureate Program (IB), and Brockport’s 3-1-3 Program are all designed to enable students to pursue college-level studies and earn college credits while still in secondary school. AP and IB examinations are available in many subject areas, and credit for successful completion of examinations is awarded based upon test scores attained. Contact the Office of Academic Advisement for additional information. Information on the 3-1-3 Program can be obtained from the Office of Undergraduate Admissions.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2024-09-24
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2019-09-24
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2008-08
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Rule on other Official Academic Relationships with Relatives Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic Affairs</li> <li>Student - Undergraduate</li></ul></td>
</tr>
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<th class='audit_label'>Responsible Unit</strong></td>
<td> Office of Provost</td>
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<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td> Provost and VP for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
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<h2>Policy Statement</h2>
<p>
The University has rules that govern employee official interactions with close relatives in classes and the service offices.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Faculty and staff members are not to serve as advisors to or enter into other official academic relationships on behalf of the University with student relatives (as defined above) without permission of the provost. Such permission will be granted only under unusual circumstances in which there is clearly no alternate way to meet the student’s needs within the program.
</p>
<h2>Links to Related Procedures and Information</h2>
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<em>There are no links for this policy at this time.</em>
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<em>There is no contact information for this policy at this time.</em>
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<h2>History <em>(in descending order)</em></h2>
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Explanation
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Next Review Date
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<td>
2013-08
</td>
<td>
Five-year review
</td>
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<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Student Consumer Disclosure Requirement Policy</h1>
</div>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial Aid</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Financial Aid</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2011-07-01</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy provides students and prospective students with contact information for filing complaints with the University’s state approval agency and any other relevant state official or agency that would handle a student’s complaint.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p><em>There are no procedures for this policy at this time</em></p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<h3>
Student Consumer Disclosure Requirement
</h3>
<p>
<strong>Federal Program Integrity Regulations</strong>
</p>
<p>
Those students wishing to file a complaint regarding SUNY Brockport may do so by contacting the:
</p>
<p>
State University of New York
</p>
<p>
Central Administration
</p>
<p>
State University Plaza
</p>
<p>
Albany, NY 12246
</p>
<p>
<strong>OR:</strong>
</p>
<p>
New York State Education Department
</p>
<p>
Office of College and University Evaluation
</p>
<p>
Education Building
</p>
<p>
5 North Mezzanine
</p>
<p>
89 Washington Avenue
</p>
<p>
Albany, NY 12234
</p>
<p>
<strong>OR:</strong>
</p>
<p>
Middle States Commission on Higher Education
</p>
<p>
3624 Market Street
</p>
<p>
2nd Floor West
</p>
<p>
Philadelphia, PA 19104
</p>
<p>
(267) 284-5000
</p>
<p>
[email protected]
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2016-07-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2011-07-01
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>OSHA Blood-borne Pathogens Standard Policy</h1>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>General</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Environmental Health and Safety</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-07-28</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy addresses the University’s compliance with occupational safety and health standards promulgated under the OSHA Act of 1970, SEC.5.Duties.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
The Occupational Safety and Health Administration (OSHA) Blood-borne Pathogens* Standard, 29 CFR 1910.1030, was developed to require employers to protect workers from exposure to blood-borne diseases, i.e., the HIV virus and the Hepatitis B virus, while performing their regular job duties. SUNY Brockport has responded to this requirement by developing an exposure control plan which:
</p>
<ol>
<li>Identifies those positions on campus whose duties are most likely to result in occupational exposure to blood or other potentially infectious material.
</li>
<li>Outlines engineering practices and identifies personal protective equipment aimed at limiting such exposure to the greatest extent possible.
</li>
<li>Describes housekeeping practices aimed at reducing exposure.
</li>
<li>Details procedures to be followed in the event of an exposure incident.
</li>
<li>Defines training requirements and describes the provision of Hepatitis vaccine for employees. 
</li>
</ol>
<p>
Student employees whose jobs are expected to cause them to be exposed to blood or other potentially infectious material are to be covered under the University’s plan. All students should be aware of the dangers present from exposure to these substances, and should take all possible precautions to avoid contact with them.
</p>
<p>
*Blood-borne pathogens are infectious materials in blood that can cause disease in humans, including hepatitis B and C and human immunodeficiency virus (HIV).
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="http://www.osha.gov/SLTC/bloodbornepathogens/standards.html">For more information on the Blood-borne Pathogens Standard refer to the Department of Labor Web site</a>
</p>
<h2>Contact Information</h2>
<p>
Questions concerning this plan, or incidents relating to the Blood-borne Pathogens Standard should be referred to the Health and Safety Office, (585) 395-2005.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-07-28
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-07-28
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Environmental Sustainability Policy</h1>
</div>
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<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Environmental Health and Safety</li> <li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Facilities Maintenance & Operations</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2022-05-04</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2022-05-04</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
SUNY Brockport has made a commitment to being a positive and innovative force for the protection and enhancement of the local, regional and global environment, through teaching, research and administrative operations. Building upon existing accomplishments and working within the framework of the University’s educational mission, strategic plan and fiscal resources, this policy will establish the structure so that environmentally sound practices are a core value of the University.
</p>
<h2>Purpose/Scope</h2>
<p>
The University will be guided by the following fundamental principles:
</p>
<ul>
<li>Promote a sustainable future by performing actions that are ecologically sound and economically viable, thereby raising the awareness of the University community to both local and global environmental issues.
</li>
<li>Cultivate a spirit that creates a sense of belonging and caring for both the University campus and the greater community.
</li>
<li>Pursue practices and procedures that minimize the adverse impact on the environment by conserving nonrenewable resources and supporting their sustained use, minimize the use of toxic substances and generation of waste materials, and reuse or recycle those wastes that cannot be avoided.
</li>
<li>Enhance the quality, health and safety of the environment for the Campus Community.
</li>
</ul>
<h2>Applicability</h2>
<p>
SUNY Brockport community.
</p>
<h2>Definitions</h2>
<p>
Sustainability - The avoidance of the depletion of natural resources in order to maintain an ecological balance, “the pursuit of global environmental sustainability.”
</p>
<h2>Policy Procedures</h2>
<h3>
The University will take all reasonable actions to implement the following initiatives:
</h3>
<h4>
Education
</h4>
<p>
The University recognizes the need to educate all members of the University community concerning their responsibility to promote an environmentally sustainable future:
</p>
<ul>
<li>Academic Schools and Departments will be encouraged to increase the level of environmental literacy in their offerings.
</li>
<li>All Divisions will be encouraged to increase their level of environmental literacy in their co-curricular offerings.
</li>
<li>Engage students in research, independent study, internship and community-based activities.
</li>
<li>The thoughtful involvement and energy of student groups will continue to be recognized as a crucial aspect to help the University address this issue.
</li>
</ul>
<h4>
Research 
</h4>
<p>
Where appropriate, the University will encourage research endeavors that:
</p>
<ul>
<li>encourage the development of grants to support environmental research to aid scientific and public understanding and improve government, business, and consumer decision-making regarding pollution prevention, improving environmental quality, and sustainable development, and
</li>
<li>align with ecologically sound principles, such as minimizing the use of hazardous and toxic materials and fossil fuels.
</li>
</ul>
<h4>
Facilities
</h4>
<p>
Advance environmentally responsive facilities planning and design practices:
</p>
<ul>
<li>Environmental implications will be a priority consideration in the modification of existing facilities by optimizing the efficiency and utilization of these facilities.
</li>
<li>Use of the Facilities Master Plan will ensure sustainable and appropriate land use patterns by defining “areas for development,” thereby protecting green space.
</li>
<li>Minimize the effect of motor vehicles by improving the pedestrian experience and promoting alternative transportation systems.
</li>
<li>Utilize sustainable materials and systems in the implementation of the landscape master plan.
</li>
<li>Rehabilitate existing buildings to comply with the criteria for a minimum Silver rating per the Leadership in Energy and Environmental Design (LEED) rating system.
</li>
</ul>
<h4>
Operations and Maintenance
</h4>
<p>
Environmentally based decisions balanced with sound fiscal practices will guide the operations and maintenance of the University’s facilities, infrastructure and grounds:
</p>
<ul>
<li>Develop short-term and long-term initiatives to improve both the energy efficiency and indoor environmental quality of existing buildings.
</li>
<li>Maximize the use of environmentally safe cleaning products.
</li>
<li>Maximize grounds and landscape maintenance practices that use vegetation compatible with the local environment and utilize ecological management practices.
</li>
</ul>
<h4>
Waste Management 
</h4>
<p>
Recognize the importance of minimizing solid waste generation and establish policies and practices such as:
</p>
<ul>
<li>commit to waste reduction, with an emphasis at the initial source,
</li>
<li>support the reuse of materials, thereby reducing purchases,
</li>
<li>support the recycling of materials by expanding current efforts, and
</li>
<li>expand the food scrap and grounds waste composting program.
</li>
</ul>
<p>
Minimize hazardous waste and presence of toxic materials — ensure that policies and practices to maintain efficient use, tracking, storage and disposal of hazardous waste and toxic materials:
</p>
<ul>
<li>Identify the presence of all toxic and hazardous materials.
</li>
<li>Recycle or dispose of hazardous materials by environmentally responsible means.
</li>
</ul>
<h4>
Procurement
</h4>
<p>
Maintain procurement policies to help sustain markets for sustainable products:
</p>
<ul>
<li>Obtain maximum value by considering both short-term and long-term cost, including environmental impact in purchasing goods and services.
</li>
<li>Policies should encourage procurement of products that minimize waste, have high recycled content, use environmentally responsible production methods, demonstrate durability, and are either biodegradable, recycled, non-toxic or energy efficient (i.e., Energy Star).
</li>
</ul>
<h4>
Leadership
</h4>
<p>
Continue to be recognized as a leader in promoting an environmentally sustainable future:
</p>
<ul>
<li>Support and coordinate efforts to increase sustainability initiatives and programs on campus and within the community.
</li>
<li>Sustainability should be reflected in each Division’s strategic plan.
</li>
<li>Increase alumni outreach and giving based on sustainability initiatives.
</li>
<li>Encourage an aggressive marketing and communication program internally and externally.
</li>
</ul>
<h4>
Implementation and Monitoring
</h4>
<p>
The University’s Sustainability Committee provides oversight of this policy.
</p>
<p>
Quantitative and qualitative measure should be established to assess the above stated initiatives on a regular basis, e.g., STARS Survey.
</p>
<p>
University Divisions will describe their progress on sustainability initiatives in their annual reports.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="/support/policies/adopted/af_facilities_energy_management.html" target="_blank" rel="noopener">Energy Management Policy</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]" target="_blank" rel="noopener">Director of Facilities Maintenance & Operations</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2027-05-04
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2022-05-04
</td>
<td>
Moved from EHS to FMO and made minor edits
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2022-05-04</strong>
</p>
</article>
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<h1>Snow Removal Program Policy</h1>
</div>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Environmental Health and Safety</li> <li>Parking</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Facilities</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
During adverse winter weather conditions, it is often necessary to prioritize the assignment of personnel and equipment for snow removal. This document describes the staff responsibilities, weather emergency guidelines, equipment available, and assigns a relative priority to be used in making these decisions. These will be reviewed annually. All revisions or updates will be done as the need arises, but all additional considerations must be made in writing.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Notification Procedures
</h3>
<p>
Mobilization for snow removal will be determined by the grounds supervisor during the normal working hours of 6:00 AM to 3:30 PM, Monday through Friday.
</p>
<p>
During non-working hours, University Police will notify a Facilities and Planning grounds supervisor of weather-related emergencies.
</p>
<p>
The person contacted will immediately come to the campus to determine the level of call-in necessary to alleviate the conditions.
</p>
<h3>
Guidelines
</h3>
<p>
A weather-related emergency exists under the following conditions:
</p>
<ul>
<li>Two or more inches of wet snow has fallen or is forecast before the beginning of a regular work day;
</li>
<li>Three or more inches of light snow has fallen or is forecast before the beginning of a regular work day;
</li>
<li>Sleet or iced-over conditions exist.
</li>
</ul>
<p>
All other snow conditions will not be considered emergencies and will be addressed at the beginning of the next work day.
</p>
<h3>
Snow Removal Priorities
</h3>
<p>
The Facilities and Planning grounds crew supervisor will make on-site decisions regarding the assignment of personnel and equipment for snow removal. The supervisor will assign specific equipment to routes and specific employees to equipment if weather conditions warrant such action. Normally, sufficient personnel and equipment are available to simultaneously clear roads, steps, walks and parking lots within 24 hours after the snowfall ceases.
</p>
<h3>
Snow Removal Procedures
</h3>
<p>
Steps, large walk-throughs and large entry ways shall be partially shoveled with a path along the railings for initial opening of these areas. Handicap areas must be fully accessible.
</p>
<p>
Clean-up operations after a storm shall involve completion of opening all walks and entry ways and de-icing.
</p>
<p>
Snow shall be pushed back from sides of roadways, walks and parking lots.
</p>
<p>
Stairs and entry ways shall have all remaining ice/snow removed.
</p>
<p>
Ice choppers and ice melt applications will then be employed on remaining ice.
</p>
<p>
Application of ice control products will follow plowing, based on present weather conditions, or when freezing occurs, as determined by the grounds supervisor, in order to break the bond of the ice from the surface it is attached to.
</p>
<p>
Return trips to remove non-bonded ice and slush from the surface will complete the cleaning of all surfaces.
</p>
<p>
Return trips for salting equipment shall be made as often as necessary on roads, as determined by the Grounds Supervisor.
</p>
<p>
Scraping down of roads and walks by equipment shall continue until all surfaces are free from packed snow and ice.
</p>
<p>
When plowing parking lots, snow should be piled so as not to block thoroughfares and sidewalk areas. If snow has to be pushed up over a curbed area, it should be piled so that it will not fall back into the lot and still be clear of any adjacent sidewalks.
</p>
<p>
In the event that snow has to be removed from a site because it creates or could create a dangerous situation, it will be taken to the parking lot off Commencement Drive (east of Whited Complex) and dumped.
</p>
<h3>
General Information
</h3>
<p>
Vehicles that block snow removal routes will be referred to University Police or Welcome Center & Parking Services and may be towed at the owner’s expense! (A snow route is a designated area that must be free of motor vehicles in order to facilitate the removal of accumulated snow and for the operation of snow removal equipment.)
</p>
<p>
Snow-removal supervisor shall determine when snow equipment and personnel should be halted due to extreme weather/conditions.
</p>
<p>
In the event of a snow emergency, the grounds supervisor may ask experienced employees from other Facilities and Planning departments to operate snow-removal equipment.
</p>
<h3>
Snow Removal Priority List
</h3>
<p>
1. Open all roads, including Commencement Drive to Route 31A and turn-around, Residence Drive, traffic loops located at Tower Fine Arts, Allen Building, east side of Tuttle South, and in front of Tuttle
</p>
<p>
2. North Rink, also included are the roadway directly in front of Cooper and Townehome Terrace;
</p>
<p>
3. Facilities and Planning, University Police parking lot, Welcome Center traffic loop;
</p>
<p>
4. Cooper Day Care Center/walkways;
</p>
<p>
5. Dining hall areas and accessing walkways;
</p>
<p>
6. Residence hall walks and mall area;
</p>
<p>
7. All faculty/staff and commuter lots;
</p>
<p>
8. Academic building walks, mall area and overpass, (including Allen Plaza, library deck and bridge to Tuttle Complex);
</p>
<p>
9. Burlingame Residence and Alumni House;
</p>
<p>
10. All other secondary walks.
</p>
<p>
11. Overnight parking lots: A, B, C, J, V1, X and Y.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
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<h1>Tuition Overpayment Refunds Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial</li> <li>Student - Undergraduate</li> <li>Student Accounts</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Student Accounts and Accounting Services</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2011-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
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<h2>Policy Statement</h2>
<p>
Information regarding refunding student account overpayment(s) and the direct deposit option.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Student account (overpayment) credit balances cannot be “carried” from semester to semester. All outstanding credit balances will be returned to a student in the form of a refund check.* With the exception of Parent/PLUS loans*, any credit balance will be refunded to the student regardless of who remitted the payment to the student account (e.g. parent, grandparent).
</p>
<p>
Students are encouraged to select the “direct deposit option wherein tuition overpayment refunds will be deposited directly into the student’s personal bank account allowing them to access funds in the most efficient manner (note: student must be listed as the owner or co-owner of the bank account).
</p>
<p>
<strong>*</strong>If a Parent PLUS Loan overpays a student’s account, the refund check will be issued in the PLUS Loan borrower’s name unless the borrower requests otherwise. Parents who borrow PLUS loans are not eligible to participate in the direct deposit refunding option. Any overpayment will be returned to a parent in the form of a check.
</p>
<p>
To enroll in refund direct deposit:Students should log into Web Banner, select the “Student Services” tab, then the “Student Accounts” option, and click on “Refunds”. From there, simply follow the instructions to securely enter your bank account and other relevant information, review the completed form for accuracy and click on the “Confirm” button.
</p>
<p>
<strong>IMPORTANT NOTE: QuikPAY direct deposit only affects tuition overpayment refunds generated from your Brockport student account. It does not affect any existing payroll information relevant to University or other state agency employment. </strong>
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a href="/support/student-accounts/title4recalc/" target="_blank" rel="noopener">Return of Title IV or other Federal Student Aid</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2016-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2023-03-20
</td>
<td>
Updated a broken link
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2011-08
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Administration and Finance / BASC</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2022-11-16</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2022-11-16</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
The University Bookstore services are contracted with Barnes and Noble through BASC.
</p>
<p>
The University Bookstore is SUNY Brockport’s exclusive retail buyer and seller of all required, recommended, or suggested course materials and supplies, including the following:
</p>
<ul>
<li>Books delivered in all formats (digital, rental, new, or used)
</li>
<li>Course packs, interactive, or other courseware
</li>
<li>Computer software containing learning content
</li>
<li>Textbook rentals
</li>
<li>Open educational resources (OER) available for purchase
</li>
<li>Student study aids, tools, and solutions
</li>
<li>Materials published or distributed electronically (through the LMS, sold over the Internet, or through hosted e-commerce links)
</li>
</ul>
<h2>Purpose/Scope</h2>
<p>
The purpose of this policy is to ensure that the University Bookstore communicates with faculty and stocks all required, recommended, or suggested course materials in a timely manner to set our students up for success and for the campus to meet Higher Education Opportunity Act (HEOA) requirements. 
</p>
<h2>Applicability</h2>
<p>
This policy applies to the University Bookstore and faculty, as both parties are responsible for ensuring that course materials are available for students in a timely manner.
</p>
<h2>Definitions</h2>
<p>
AIP – Adoptions and Insights Portal<br />
BASC – Brockport Auxiliary Service Corporation<br />
HEOA – Higher Education Opportunity Act
</p>
<h2>Policy Procedures</h2>
<h3>
Textbook Ordering Procedures:
</h3>
<ol>
<li>It is the policy of the University that required texts for all courses must be available at the on-campus bookstore for all students. This policy recognizes the fact that many students use financial aid to defer the cost of textbooks. In addition, early adoption ensures that students are eligible to receive top dollar for textbooks, which they sell back to the University Bookstore.
</li>
<li>The University Bookstore will communicate the course materials adoption process to faculty. Faculty will complete the adoption process through the <a href="https://sso.bncollege.com/bes-sp/bessso/saml/brockportedu/aip/logon" target="_blank" rel="noopener">BNC Adoptions and Insights Portal (AIP)</a>, which must include all required and recommended texts as well as any required supplies. In order to meet the HEOA textbook provision, all faculty must provide textbook information for the classes that they are scheduled to teach by the deadlines communicated through emails sent via AIP to their brockport.edu address.
</li>
</ol>
<p>
Faculty members requiring no texts must mark the course as such in AIP for the University Bookstore to account for all courses.
</p>
<p>
The purpose of the HEOA textbook provision is to ensure that students have access to affordable course materials by decreasing costs to students and enhancing transparency and disclosure with respect to the selection, purchase, sale, and use of course materials. Each institution of higher education receiving Federal financial assistance must, by the time registration opens, enable students to view the textbooks (and other supplemental materials) that will be required for the course.
</p>
<ol>
<li>The University Bookstore will provide timely reports to faculty members of the status of their orders for books, supplies, etc. for their respective courses, including items discovered to be unavailable, delayed in delivery, new editions, etc.
</li>
<li>Arrangements for desk copies are the responsibility of the individual instructor. Publishers require instructors to contact them directly and will not allow the University Bookstore to acquire desk copies on behalf of instructors.
</li>
<li>Faculty ordering required classroom supplies must adhere to the guidelines for course material requisitions.
</li>
<li>Problems with textbook ordering should be reported to the University Bookstore Course Materials Manager at (585) 395-2557, the University Bookstore manager at (585) 395-2554, or the Executive Director of the Brockport Auxiliary Service Corporation at (585) 395-2497.
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://sso.bncollege.com/bes-sp/bessso/saml/brockportedu/aip/logon" target="_blank" rel="noopener">BNC Adoptions and Insights Portal (AIP)</a><br />
<a class="go" href="https://brockport.bncollege.com/" target="_blank" rel="noopener">University Bookstore</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=College%20Bookstore%20Policy">BASC Executive Director</a>
</p>
<p>
The <a href="https://brockport.bncollege.com/" target="_blank" rel="noopener">University Bookstore</a> is located in the Seymour Union; please visit their webpage for additional information, including hours of operation.
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th style="text-align: left;">
Item
</th>
<th style="text-align: left;">
Date
</th>
<th style="text-align: left;">
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2027-11-16
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2022-11-16
</td>
<td>
Updated entire policy
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2022-11-16</strong>
</p>
</article>
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<h1>Academic Freedom Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Affairs</li> <li>Policy</li> <li>Research</li></ul></td>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Academic Affairs</td>
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<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
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<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
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<h2>Policy Statement</h2>
<p>
The SUNY Policy of the Board of Trustees, Article XI, Title I states: “It is the policy of the University to maintain and encourage full freedom, within the law, of inquiry, teaching, and research. In the exercise of this freedom the faculty member may, without limitation, discuss his/her own subject in the classroom; he/she may not, however, claim as his/her right the privilege of discussing in his/her classroom controversial matter that has no relation to his/her subject. In his/her role as citizen, the faculty member has the same freedom as other citizens. However, in his/her extramural utterances he/she has an obligation to indicate that he/she is not an institutional spokesperson.”
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
<strong>The Brockport Faculty Senate passed the following resolution concerning academic freedom on March 6, 1967.</strong>
</p>
<p>
“Be it resolved that the Faculty Senate affirms the necessity for safeguarding national security through legally constituted means and, further, affirms the responsibility of staff members, as citizens, to testify concerning unlawful activities. The Faculty Senate, however, opposes the practices of any member of the academic community, of indiscriminate surveillance or reporting of the activities of colleagues, including activities involving expression of unorthodox or unpopular views.”
</p>
<p>
<strong>Article 9 of the collective bargaining agreement between the United University Professions and the State of New York provides:</strong>
</p>
<p>
Academic Freedom: It is the policy of the University to maintain and encourage full freedom, within the law, of inquiry, teaching and research. In the exercise of this freedom faculty members may, without limitation, discuss their own subject in the classroom; they may not, however, claim as their right the privilege of discussing in their classroom controversial matter which has no relation to their subject. The principle of academic freedom shall be accompanied by a corresponding principle of responsibility. In their role as citizens, employees have the same freedoms as other citizens. However, in their extramural utterances employees have an obligation to indicate that they are not institutional spokespersons.
</p>
<p>
“Be it resolved that the Faculty Senate views the University as a community in which there must be no threat to the free expression and examination of ideas and issues, including those considered controversial in nature. The responsibility to assist in the search for reasoned solutions too academic and social problems rests with every individual who accepts appointment to membership in the academic community. In the exercise of his responsibilities to institutions or agencies other than the University, it is conceivable that a staff member might be tempted to act in a manner reflecting something less than full dedication to the principles of academic freedom and responsibility. The decision to be made under such circumstances rests with the individual. The Senate reminds every staff member of his obligation in this regard and holds him liable to faculty censure if proper investigation and hearing give evidence that, as a consequence of his action, the personal, professional, or academic freedoms of others have been threatened or inhibited. The Faculty Senate would regret the continuance within the academic community of any staff member thus censured.”
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
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<td>
Next Review Date
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<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
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</tbody>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Student Relatives of a Course Instructor Need Special Permission to take the Course - Nepotism Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic Affairs</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>The Office of the Provost</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
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<h2>Policy Statement</h2>
<p>
The University has rules that govern the situation when students take courses taught by a close relative.
</p>
<h2>Purpose/Scope</h2>
<p>
Brockport students are not allowed to take courses taught by an instructor who is their close relative by blood or marriage without the permission of the University provost.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
Examples of “relative” as used in this policy — the instructor’s spouse, siblings, parents, children, nieces/nephews, or grandchildren on either side, as well as children of instructors’ spouses. A student is also well advised to avoid registering for a course taught by an instructor with whom s/he has a close personal relationship.
</p>
<h2>Policy Procedures</h2>
<p>
The student may be granted the provost’s permission only if:
</p>
<ol style="list-style-type: upper-alpha;">
<li>It is clearly demonstrable that there is no other course selection that will meet the student’s academic needs.
</li>
<li>The department chair submits a plan for evaluating the student’s work, which is clearly and completely separated from any involvement of the related faculty member.
</li>
</ol>
<p>
If the student’s academic needs require the course (see A, this section), the student and the instructor must consult with the department chairperson to prepare the plan (see B, this section). The department chair will submit this plan to the provost for consideration and approval.
</p>
<p>
If a situation involving nepotism is discovered and the provost’s approval has not been obtained <strong>in advance</strong> of the beginning of the course, the department chairperson can withdraw a student from the course with the provost’s approval.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
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<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
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<tr>
<td>
Next Review Date
</td>
<td>
2013-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Press Conferences for Visitors Policy</h1>
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<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Communications</li> <li>Policy</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>University Communications</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Vice President for Advancement & Communications</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable </td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2020-08-03</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2020-08-03</td>
</tr>
</tbody>
</table>
</div>
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<h2>Policy Statement</h2>
<p>
Among the visitors invited to the University are some in whom the public press may have special interest. The general purpose of a press conference for a speaker or other visitor is to minimize the interference of the press representatives with the primary purpose of the visit. A press conference for noteworthy and interesting visitors will also generate favorable exposure for SUNY Brockport within the region.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
When there is reason to believe that press interest exists or will develop, the University member responsible for inviting the visitor should consult with the Office of University Communications about arranging a press conference or a series of press interviews. The visitor or an agent should be contacted in advance by the University member responsible for the initial invitation, informed that the University is considering a press conference, and given an opportunity to indicate any preference regarding such an arrangement. If the visitor objects, no press interviews will be scheduled.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<a href="mailto:[email protected]?subject=Press%20Conferences%20for%20Visitors%20Policy">Vice President for University Relations</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2025-08-03
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2020-08-03
</td>
<td>
Updated a dept name and added contact information and Cabinet approval
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
Not applicable
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong> 2020-08-03</strong>
</p>
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<h1>Student Organization Registration Policy</h1>
</div>
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<div class="row space-above more">
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Campus Life</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Student Union Leadership and Activities (SULA)</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2013-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
To ensure the educational integrity of co-curricular activities on campus, SUNY Brockport has established registration procedures for student organizations.
</p>
<h2>Purpose/Scope</h2>
<ol type="A">
<li>To ensure the educational integrity of co-curricular activities on campus, SUNY Brockport has established registration procedures for student organizations. Organizations include clubs, organizations, fraternities, sororities and honorary societies. University registration allows an organization to conduct business on and off campus and use SUNY Brockport’s name, services, equipment, and facilities according to outlined policies and procedures. Student organizations actions and behaviors must align with and support the mission of the university.
</li>
<li>In order to maintain registration and to take advantage of services provided by SUNY Brockport, all student organizations must register annually through the University’s online student involvement system, myBROCKPORT (http://my.brockport.edu) by the second Monday in September.
</li>
<li>Registration by a student organization shall constitute an agreement by the organization, its officers, and its members to observe and abide by the Code of Student Conduct; all University policies; and local, state, and federal laws.
</li>
</ol>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
A university registered student organization at SUNY Brockport is:
</p>
<ol>
<li>Any student-driven group whose primary membership and entire leadership consists of students currently enrolled at SUNY Brockport;
</li>
<li>Formed in order to contribute to the students’ personal development and the advancement of the University Mission;
</li>
<li>Non-credit bearing; and
</li>
<li>Officially registered by SUNY Brockport, according to the Student Organization Affiliation Policy.
</li>
</ol>
<h2>Policy Procedures</h2>
<h3>
Registration Policy
</h3>
<ol type="A">
<li>The policies and procedures of SUNY Brockport supersede any outside affiliation or inter/national entity for all organizations that have affiliations beyond the University.
</li>
<li>Registration does not imply university endorsement of the positions and views of any organization. Rather, it implies that the institution accepts the organization’s mission as educationally valid, and that the organization has complied with institutional registration procedures.
</li>
<li>All student organizations must provide equal opportunity in the selection of members, assignment of privileges, and provision of all benefits and services to members. SUNY Brockport, State University of New York, does not discriminate on the basis of race/ethnicity, color, gender, sexual orientation, actual or perceived gender identification, religion, national origin, age, disability, marital status, predisposition to genetic characteristics, domestic violence victim status, criminal background or status of Vietnam-era, special disabled, recently separated, or other protected veteran, in admission, employment, or treatment of students and employees. The only exception to this policy of open membership is that club sports and social sororities and fraternities may limit their membership by gender.
</li>
<li>SUNY Brockport prohibits any registered student organization from engaging collectively or individually in hazing practices as part of initiation into or affiliation with any organization. SUNY Brockport endorses the definition of hazing to include: Any mental or physical requirement, request or obligation placed upon any person (pledge, associate member, member, affiliate or guest) that could cause discomfort, pain, fright, disgrace or injury, or that is personally degrading or that violates any federal, state, local statute or University policy. A link to the entire <em>Hazing Policy</em> can be found in the “Link” section.
</li>
<li>All members agree that any involvement in an organization-sponsored activity is voluntary.
</li>
<li>Revocation of University Registration: Any student organization that has been granted University registration and that violates it own statement of purpose and/or constitution, or fails to comply with University policies is liable to revocation of registration or other sanctions consistent with the University’s Code of Student Conduct. Complaints may be filed by or with the Student Organization Coordinator who will review the case against the student group and decide for or against revocation of registration. The President and the Vice President of the University has the final authority on the revocation of registration of student organizations.
</li>
</ol>
<h3>
Benefits of Registration Include
</h3>
<ol type="A">
<li>Use of the University name, services, equipment and facilities according to outlined policies and procedures.
</li>
<li>Affiliation with SUNY Brockport as an official student organization (see University’s Affiliation Policy as cited above in Section III. E.)
</li>
<li>The ability to use the myBROCKPORT system.
</li>
<li>Permission to submit room reservation forms, tabling forms, and fundraising forms in compliance with the Campus Events policies.
</li>
<li>Permission to advertise on campus in compliance with the Posting policy. Additionally each registered organization will have various listing opportunities in university publications.
</li>
<li>The ability for officers to participation in the Student Organization Leader certificate as part of the Leadership Development Program.
</li>
<li>The ability to utilize the resources and services provided in The Space: Student Organization Resource Center.
</li>
<li>Permission to participate in campus events and activities to promote your organization. Examples of events include Club Craze, Homecoming, Welcome Weekend, and community service events such as Relay for Life, Polar Plunge, Seasons of Gratitude, etc.
</li>
</ol>
<h3>
Student Organization Registration Procedures
</h3>
<ol type="A">
<li>All student organizations must include the following:
<ol>
<li>a constitution
</li>
<li>at least 5 members including minimally a President and Vice President
</li>
<li>a faculty/staff advisor
</li>
<li>and completion of the annual registration process
</li>
</ol>
</li>
<li>
<a class="go" href="/life/union/thespace">If you are starting a new organization, the steps can be found here</a>
</li>
<li>All student organizations must complete the annual registration process through myBROCKPORT (http://my.brockport.edu) by the second Monday in September. <a class="go" href="/life/union/thespace">The registration steps can be found here.</a>
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="/support/policies/adopted/emsa_conduct_hazing_disciplinary_action.html">Entire Hazing Policy</a>
</p>
<p>
<a class="go" href="/support/policies/adopted/af_hr_harassment_discrimination_complaint_procedure.html">SUNY Brockport’s Nondiscrimination Policy</a>
</p>
<p>
<a class="go" href="/support/policies/adopted/emsa_vp_enrollment_management_student_organization_affiliation.html">The University Policy on Student Organization Affiliation</a>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2018-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2013-08
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Rights and Responsibilities of Students Receiving Financial Aid Policy</h1>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial Aid</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Financial Aid</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-Fall</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Students have certain rights and responsibilities regarding the receipt of financial aid.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Students have both rights and responsibilities regarding the receipt of financial aid. This information can be found on SUNY Brockport <a href="/admissions_aid/financial_aid/">Financial Aid Website</a>.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-Fall
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-Fall
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Holiday Decorations - Fire Safety Policy</h1>
</div>
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Environmental Health and Safety</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Environmental Health & Safety</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Each year, during the Christmas season, numerous fires result because of the flammability of Christmas trees and decorations.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Persons constructing displays or supervising such installations are urged to observe the following precautions:
</p>
<ol>
<li>Evergreen Christmas trees and decorations (i.e., wreaths, boughs, etc.) are not permitted in campus buildings.
</li>
<li>Imitation trees are allowable, provided they are fireproof or fire retardant. Trees should not be placed in hallways, stairways, or near doors used for exits. Do not drape trees with flammable decorations. Metal trees should not be decorated with lights; color wheels are recommended. Do not have tree lights on overnight.
</li>
<li>When utilizing other types of decorations (paper, plastic, etc.), do not attach or conceal emergency/protective devices (fire alarm pull stations, heat/smoke detectors, fire extinguisher, etc.) with decorations. All such decorations should be labeled fireproof, fire resistant, or fire retardant. Do not place decorations on counters or tables where lighted cigarettes are liable to touch the decorations.
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Earning Credit Policy</h1>
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<div class='policy_audit'>
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<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Academic Success Center</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Failure to earn credits will cause a student’s status to become inactive.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p><em>There are no definitions for this policy at this time</em></p>
<h2>Policy Procedures</h2>
<h3>
Earning Credit
</h3>
<p>
Undergraduate students who earn no credits for three consecutive semesters and are not registered in a fourth semester will be made inactive and must apply for readmission.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-08
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>How Eligibility is Determined, Awarded, and Disbursed Policy</h1>
</div>
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<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial Aid</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Financial Aid</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-Fall</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Details regarding how aid eligibility is determined, awarded and disbursed are available for students studying at SUNY Brockport.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Packaging is the term used to describe the method of awarding different types of financial assistance. It is also the process of finding the best combination of aid to meet a student’s financial need, given limited resources and institutional constraints that vary from school to school.
</p>
<p>
The following is a checklist of what needs to be completed before we can process and disburse financial aid:
</p>
<ul>
<li>Financial aid package processed.
</li>
<li>Registered for the number of courses stated on your FAFSA form.
</li>
<li>Acceptance or declination of your financial aid awards on the Web.
</li>
<li>Affirmed enrollment and accepted financial responsibility by the required due date.
</li>
<li>Signed promissory note(s) and completed entrance interview session if receiving loans – to complete the entrance interview session and Federal Direct Stafford and Federal Direct PLUS promissory note signing, visit this <a href="https://studentloans.gov/myDirectLoan/launchMpn.action">link</a>. Federal Perkins loan paperwork can be signed online <a href="http://slsc.albany.edu">here</a>.
</li>
<li>Information on how aid is disbursed at SUNY Brockport can be obtained <a href="/support/student-accounts/title4recalc/" target="_blank" rel="noopener">here</a>.
</li>
</ul>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2013-Fall
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-Fall
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Appeals of SUNY to SUNY Transfer Course Equivalency Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Undergraduate Admissions</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2009-01</td>
</tr>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p>
Students transferring from other SUNY units, whose initial request for transfer course equivalency to a lower-division course at Brockport is turned down, have a right to an appeal process at the local Brockport level and further to the SUNY System Administration level (SUNY Provost’s Office).
</p>
<h2>Purpose/Scope</h2>
<p>
Students have the right to appeal Brockport decisions on award of transfer equivalency for lower-division courses recently taken at other SUNY units.
</p>
<p>
<strong>Note: Courses taken more than two years prior to the student’s admission to Brockport will not be considered “recent” and eligible for appeal.</strong>
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
The appeal process begins in Brockport’s Office of Academic Advisement where forms and instructions on how to appeal can be obtained. The first level of appeal is to the department chairperson of the department offering the course for which transfer equivalency is requested. If the appeal is rejected at the department level, the student’s appeal can be sent to the Office of the Vice Provost for Academic Affairs. If the Vice Provost rejects the appeal, the student can request that the appeal be sent to the SUNY Provost’s Office for a final review. The burden of proof of course equivalency is on the student who must provide syllabi, course materials and other documents to substantiate the equivalency. The Brockport decision may be limited to the student who has appealed.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
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<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
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<h2>History <em>(in descending order)</em></h2>
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2014-01
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<td>
Five-year review
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<td>
2009-01
</td>
<td>
Policy Adopted
</td>
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Draft Review Date
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<td>
 
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<td>
Draft Policy under 30-day Campus Review
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<h1>Student Responsibility for Graduation Requirements (Undergraduate) Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Senior Vice Provost</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2014-10</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
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</div>
</div>
<h2>Policy Statement</h2>
<p>
The University provides you an advisor and a Degree Audit, to assist you in tracking your graduation requirements. However, it is ultimately your responsibility to track your graduation requirements.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Student Responsibility for Graduation Requirements
</h3>
<p>
I. At the <em>Undergraduate</em> Level
</p>
<p>
<strong>The University is always careful to point out that the student has the final responsibility for making certain that all graduation requirements are met.</strong>
</p>
<p>
SUNY Brockport provides all matriculated students with an academic advisor and a variety of services and procedures intended to assist them in planning an academic program consistent with institutional degree requirements and with the student’s own academic goals. To carry out this responsibility, the student must read and understand the degree requirements, the General Education requirements, and the requirements for majors, minors and certification programs. The purpose of a Degree Audit is to help you keep on track with all these requirements but you are the one responsible. Also, please understand that some problems cannot be fixed. For example, if a student completes what s/he thinks is the last semester and does not have 120 credits, the student cannot graduate until s/he has 120 credits — no matter who miscounted the credits.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-10
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2014-10
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Cross-Listed Courses Policy</h1>
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</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2014-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
There are rules that govern credit for a course listed in more than one department (different discipline codes).
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Rules About Cross-Listed Courses
</h3>
<p>
A cross-listed course is one that is offered under more than one departmental designation. This means that the course has two different discipline codes, but the same course number. For example, AAS 235, <em>Introduction to Afro-American Literature</em>, is the same course as ENG 235, <em>Introduction to Afro-American Literature</em>. <strong>Cross listed information is available in the online course schedule.</strong> When selecting a course from the Look-up Classes: Search Results, click the course CRN. Under Sections Found, click the link to Detailed Class Information. Scroll down and any cross listings will appear under Cross List Courses. 
</p>
<p>
Don’t get confused between cross-listed courses and equivalent courses. Equivalent courses aren’t identical courses; they’re simply considered equal for the purposes of meeting some University or departmental requirements. Here are some general rules that apply to cross-listed (but not equivalent) courses:
</p>
<ol>
<li>
<p>
Students cannot take a course for credit if it has already been taken in its cross-listed version. Students can repeat a course to improve the grade, in which case we advise retaking it with the same exact course listing. Remember that students only get credit for the most recent taking of any course.
</p>
</li>
<li>
<p>
If a student takes two courses that subsequently become cross-listed, s/he retains credit for them both, on the grounds that students aren’t expected to predict the future.
</p>
</li>
<li>
<p>
Be careful when registering for cross-listed courses. If a student mistakenly takes a course twice under two different cross-listings, s/he still only gets credit for it once.
</p>
</li>
</ol>
<h2>Links to Related Procedures and Information</h2>
<p>
<em> There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em> There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2014-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Confidential Nature of Student Records Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Registration and Records</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
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<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p>
Basic information that deals with the release of student records.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
 <em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Academic records may be released, without the student’s consent, for such purposes as legitimate research that do not divulge the student’s name, and for scholarship, grant or award information.
</p>
<p>
Permanent academic records shall be released for use outside of SUNY Brockport only with the student’s written consent.
</p>
<p>
Faculty and appropriate University officials, as designated by the President of SUNY Brockport, shall have access to academic records for such purposes as counseling, certification, or academic advising.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
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<h2>History <em>(in descending order)</em></h2>
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<th>
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Date
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<th>
Explanation
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<td>
Next Review Date
</td>
<td>
2013-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Voluntary Reduction in Work Schedule (VRWS) Policy</h1>
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<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2000-10</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Voluntary Reduction in Work Schedule (VRWS) is a program that allows employees to voluntarily trade income for time off. The VRWS program is available to eligible annual-salaried CSEA, PEF and M/C classified employees. Individual VRWS agreements may be entered into for any number of payroll periods up to a maximum of 26 biweekly pay periods in duration and must expire at the end of the last payroll period in the fiscal year.
</p>
<h2>Purpose/Scope</h2>
<p>
VRWS provides the University with a flexible mechanism for allocating staff resources.
</p>
<ol>
<li>VRWS permits employees to reduce their work schedules to reflect personal needs and interests.
</li>
</ol>
<h2>Applicability</h2>
<p>
Eligibility:
</p>
<ul>
<li>Employees are required to be employed to work on a full-time annual salaried basis for a minimum of one bi-weekly payroll period immediately prior to the time of entry into the VRWS Program. Time on paid or unpaid leave from a full-time annual salaried position satisfies this requirement, <strong>and</strong>
</li>
<li>Employees must remain in a full-time annual salaried position during the term of the VRWS agreement, <strong>and</strong>
</li>
<li>Employees must have one continuous year of State service on a qualifying schedule (any schedule which entitled the employee to earn leave credits, not necessarily a full time schedule).
</li>
</ul>
<p>
Reduction Allowances:
</p>
<p>
Work Schedule Reduction – Participating employees may reduce their work schedules (and salaries) a minimum of five (5) percent, in five (5) percent increments, up to a maximum of thirty (30) percent (See Appendix A).
</p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Description of an Employee VRWS Agreement:
</h3>
<ul>
<li>An employee develops a plan for a reduced work schedule
</li>
<li>The Supervisor reviews and approves the plan as long as it is consistent with operating needs
</li>
<li>Jointly agreed plan specifies:
<ul>
<li>Duration of VRWS agreement which may be up to a maximum of 26 biweekly payroll periods with the VRWS agreement expiring the last day of the last payroll period in the fiscal year
</li>
<li>Percentage reduction of work schedule and salary
</li>
<li>Amount of VR time earned in exchange for reduced salary
</li>
<li>Schedule for use of VR time earned. This may be a fixed schedule, e.g., every Friday, every Wednesday afternoon, an entire month off, etc. or * intermittent time off
</li>
</ul>
</li>
</ul>
<p>
*VR time used as intermittent time off will be subject to scheduling during the term of the VRWS agreement, and will require advance approval by the employee’s supervisor.
</p>
<ul>
<li>Complete the required forms and route for appropriate approval.
</li>
</ul>
<h3>
Time Limits:
</h3>
<p>
The employee and supervisor can establish a VRWS agreement on a fiscal year basis of any number of payroll periods in duration from one (1) to twenty-six (26). The VRWS contract expires the last day of the last payroll period in the fiscal year. The VRWS agreement must begin on the first day of a payroll period and end on the last day of a payroll period. VRWS ending balances must be segregated for each fiscal year. The employee and supervisor may, by agreement, discontinue or modify the VRWS agreement if the employee’s needs or circumstances change.
</p>
<p>
VR credits earned during an agreement may be carried on the employee’s time card past the end of the individual VRWS agreement and past the end of the fiscal year but must be liquidated by the September 30th following the end of the fiscal year in which the individual VRWS agreement expires. VRWS ending balances must be segregated for each fiscal year.
</p>
<h3>
Effect on Benefits and Status:
</h3>
<p>
The effect of participation in the VRWS program on benefits and status is outlined below:
</p>
<p>
1. <strong>Vacation, Sick and Personal Leave:</strong> Prorate accruals based on the employee’s VRWS percentage. There is no requirement that leave credits be exhausted prior to the beginning of the VRWS agreement. Vacation, sick leave and holiday balances are carried forward without adjustment; the personal leave balance is prorated
</p>
<p>
2. <strong>Holidays:</strong> No change in holiday benefit.
</p>
<p>
3. <strong>Sick Leave at Half Pay:</strong> There is no impact on eligibility or entitlement. Employees who go on sick leave at half pay for 28 consecutive calendar days will have their VRWS agreement suspended and be returned to their normal full time work schedule and pay base.
</p>
<p>
4. <strong>Workers’ Compensation Benefits:</strong> There is no impact on eligibility for entitlement to workers’ compensation benefits pursuant to rule or contract. Following 28 consecutive calendar days of absence due to a work-related injury or illness, the VRWS agreement is suspended and the employee is returned to his or her normal full time work schedule and pay base.
</p>
<p>
5. <strong>Leave Donation:</strong> Employees who are absent using donated leave credits for 28 consecutive calendar days will have their VRWS agreement suspended.
</p>
<p>
6. <strong>Military Leave and Jury Duty:</strong> No impact on eligibility or entitlement.
</p>
<p>
7. <strong>Shift Pay, Inconvenience Pay, and Geographic Pay:</strong> Prorated
</p>
<p>
8. <strong>Salary:</strong> Normal gross salary earned is reduced by the percentage of voluntary reduction in work schedule. There is no effect on the base annual salary rate.
</p>
<p>
9. <strong>Return to Normal Work Schedule:</strong> An employee will return to his or her normal full-time work schedule and pay basis upon completion of the VRWS agreement period.
</p>
<p>
10. <strong>Unused VR Time upon Return to Normal Work Schedule:</strong> VR time credits may be carried forward on the employee’s time card after completion of the individual VRWS agreement period but must be liquidated by the September 30th after the end of the fiscal year in which the employee’s individual agreement expires. VRWS ending balances must be segregated for each fiscal year.
</p>
<p>
11. <strong>Unused VR Time upon Separation:</strong> Unused VR time credits will be paid at the straight time rate upon layoff, resignation from state service, termination, retirement or death.
</p>
<p>
12. <strong>Unused VR Time upon Promotion, Transfer or Reassignment within an Agency or within a Facility or Institution:</strong> Unused VR time credits are carried forward on the employee’s time card when movement is within an appointing authority. Continuation of the VRWS program agreement is at the discretion of management.
</p>
<p>
13. <strong>Unused VR Time upon Movement from One Agency to Another or Between Facilities or Institutions within an Agency:</strong> Unused VR time credits will be paid at the straight time rate by the agency or facility/institution in which the VR time was earned, unless the employee request and the new agency or facility/institution accepts the transfer of VR time on the employee’s time card.
</p>
<p>
14. <strong>Health Insurance and Dental Insurance:</strong> No effect; full coverage.
</p>
<p>
15. <strong>Retirement Benefit Earnings:</strong> Participation will reduce final average salary if the VRWS period is included in three years of earnings used to calculate final average salary.
</p>
<p>
16. <strong>Retirement Service Credit:</strong> Prorate.
</p>
<p>
17. <strong>Performance Advance or Longevity Increase:</strong> Evaluation date is not changed; no change in eligibility.
</p>
<p>
18. <strong>Probationary Period:</strong> No effect; scheduled non-work time under a VR agreement is not an absence for this purpose.
</p>
<p>
19. <strong>Seniority:</strong> No impact; employee never leaves the payroll; seniority date is not changed; full seniority credit is earned.
</p>
<p>
20. <strong>Overtime Work:</strong> VR time used shall not be counted as time worked in determining eligibility for overtime payments at premium rates within a workweek.
</p>
<h3>
Discontinuation or Suspension of VRWS Agreements:
</h3>
<p>
Although VRWS agreements are for stated periods of time, they can be discontinued by mutual agreement at the end of any payroll period. VR agreements may be discontinued, at management discretion, when an employee is promoted, transferred or reassigned within an agency, facility or institution, although VR credits must be carried forward on the employee’s time record.
</p>
<p>
VR agreements may also be discontinued when an employee moves between agencies or between facilities or institutions within an agency. (See Provisions for Payment of Banked (Unused) VR Time in Exceptional Cases below.)
</p>
<p>
Employees who go on sick leave at half pay for 28 consecutive calendar days, who receive leave donation credits for 28 consecutive calendar days or who are absent because of a work-related injury or illness for 28 consecutive calendar days will have their VRWS agreement suspended and be returned to their normal full-time work schedule and pay base. If the employee returns to work prior to the scheduled termination date of the VR agreement, the employee’s participation in the VR agreement resumes and continues until the scheduled termination date, unless both parties agree to terminate the agreement.
</p>
<h3>
Provisions for Payment of Banked (Unused) VR Time in Exceptional Cases:
</h3>
<p>
Payment for banked (unused) VR time may be made in exceptional cases that fall under the following criteria:
</p>
<p>
1. Upon layoff, resignation from State service, termination, retirement or death, unused VR time will be paid at the then current straight time rate of pay.
</p>
<p>
2. Upon movement of an employee from one agency to another or between facilities or institutions within an agency, unused VR time will be paid at the then current straight time rate of pay by the agency or facility/institution in which the VR time was earned, unless the employee requests and the new agency or facility/institution accepts the transfer of the VR time on the employee’s time card.
</p>
<p>
3. VRWS ending balances must be segregated for each fiscal year. Employees who accumulate VR time in a fiscal year and who are unable to use the VR time by the applicable September 30th liquidation date due to management requirements, will be paid at the then current straight time rate of pay.
</p>
<h3>
Review of VRWS Denials:
</h3>
<p>
An employee whose request to participate in the VRWS program has been denied shall have the right to request a written statement of the reason for the denial. Such written statement shall be provided within five working days of the request. Upon receipt of the written statement of the reason for the denial, the employee may request a review of the denial by the Director of Human Resources. The determination of the Director of Human Resources shall not be subject to further appeal.
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Forms:
</h3>
<p>
Appointment Form<br />
Application for Voluntary Reduction in Work Schedule (VRWS)
</p>
<h3>
Reference(s):
</h3>
<p>
GOER – New York State Governor’s Office of Employee Relations Voluntary Reduction in Work Schedule in Work Schedule Program Guidelines. (September 2000 Supersedes VRWS Guidelines Dated September 1995)<br />
CSEA Contract – Appendix XII Voluntary Reduction in Work Schedule
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2005-10
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2000-10
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Therapy Animal Policy</h1>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Affirmative Action</li> <li>Residential Life</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>SAS and RLLC</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>Provost and VP for Academic Affairs</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2017-Summer</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
SUNY Brockport, Office of Residential Life/Learning Communities (ORL/LC) recognizes the importance of “Service Animals” as defined by the Americans with Disabilities Act (ADA), as well as the broader category of “Assistance Animals” under the Fair Housing Act (FHA), that provide physical and/or emotional support to individuals with disabilities.
</p>
<p>
“ORL/LC is committed to allowing individuals with disabilities the use of a Service Animal and/or an Assistance Animal in the approved individual’s residence hall room, apartment, bed space, and associated common areas, so that they have an equal opportunity to use and enjoy University housing.” This Policy explains the specific requirements applicable to an individual’s use of an assistance animal in University housing. ORL/LC reserves the right to amend this Policy as circumstances require.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
 <em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<h3>
Reasonable Accommodation Policy for Assistance Animals
</h3>
<p>
Although it is the policy of ORL/LC that individuals are generally prohibited from having animals of any type in University housing, ORL/LC will consider a request to allow an assistance animal as a reasonable accommodation by an individual with a disability. However, no assistance animal may be kept in University housing at any time prior to the individual receiving approval pursuant to this Policy.
</p>
<p>
In order to have an assistance animal in the residence halls or apartments, the following is required:
</p>
<p>
1. For all students, the request for an assistance animal should be made in writing via email from the student’s Brockport account to the Office of Residential Life/Learning Communities ([email protected]) by August 1 for fall admits and January 1 for spring admits.
</p>
<p>
2. The request must include documentation from a licensed health care professional (i.e. physician, psychologist, psychiatrist, social worker) who has provided treatment to the student for a disability. The documentation should include:
</p>
<p style="margin-left: 30px;">
a. The diagnosis for which the therapy animal is recommended
</p>
<p style="margin-left: 30px;">
b. Documentation that supports the connection between the diagnosis/symptoms and the use of the assistance animal to treat or manage those symptoms.
</p>
<p style="margin-left: 30px;">
c. Other treatment methods previously/currently being utilized to help treat the individual, and how effective it was
</p>
<p>
3. The request must include a physical description of the animal, including height and weight, and confirmation that the animal is housebroken or confined such that housebreaking is not necessary (e.g., fish in a fishbowl). Also include any equipment that will be needed for the care of the animal.
</p>
<p>
4. The request must include a statement from a qualified veterinarian that the animal has received all appropriate vaccinations, is in generally good health, and can appropriately reside in a residence life environment without detriment to its health or the health of people or other animals.
</p>
<p>
With advanced approval, a student with a disability may have an assistance animal in their residence hall room or apartment bed space as a reasonable accommodation.
</p>
<p>
University housing is unique in several aspects including the mandatory assignment of roommates for many individuals and the mandate that individuals must share a room or suite in certain residence halls. To ensure that the presence of assistance animals do not constitute an undue administrative burden or fundamentally alter University housing, ORL/LC reserves the right to assign an individual with an assistance animal to a single room without a roommate.
</p>
<p>
The presence of an assistance animal cannot unduly interfere with the enjoyment of campus living facilities by roommates, suitemates and/or members of the University community. To the extent possible, the Residence Life Office will work with students in order to identify options that will allow for the presence of the assistance animal while maintaining suitable living facilities for others.
</p>
<p>
The Office of Residential Life/Learning Communities will consult with The Office of Students with Disabilities, Hazen Center for Integrated Care and Office of Affirmative Action as needed in making a determination on a case-by-case basis of whether the presence of an assistance animal is reasonable. A request for an assistance animal may be denied as unreasonable if the presence of the animal:
</p>
<p style="margin-left: 30px;">
1. Imposes an undue financial and/or administrative burden to the University;
</p>
<p style="margin-left: 30px;">
2. Fundamentally alters University housing policies;
</p>
<p style="margin-left: 30px;">
3. Poses a threat to the health and safety of others or would cause undue property damage.
</p>
<p>
ORL/LC may consider the following factors, among others, in determining whether the presence of the animal is reasonable or in the making of housing assignments for individuals with assistance/companion animals:
</p>
<p style="margin-left: 30px;">
1. The size of the animal is too large for available assigned housing space;
</p>
<p style="margin-left: 30px;">
2. The animal’s presence would force another individual from individual housing (e.g. serious allergies);
</p>
<p style="margin-left: 30px;">
3. The animal’s presence otherwise violates individuals’ right to peace and quiet enjoyment;
</p>
<p style="margin-left: 30px;">
4. The animal is not housebroken or is unable to live with others in a reasonable manner;
</p>
<p style="margin-left: 30px;">
5. The animal’s vaccinations are not up-to-date;
</p>
<p style="margin-left: 30px;">
6. The animal poses or has posed in the past an unreasonable threat to the individual or others through aggressive or unsanitary behavior;
</p>
<p style="margin-left: 30px;">
7. The animal causes or has caused damage to housing beyond reasonable wear and tear.
</p>
<p style="margin-left: 30px;">
8. Evidence that the student would not be able to regularly provide care for the animal (i.e. student athletic commitments, on/off campus employment, study abroad, internships, student teaching, etc.)
</p>
<p>
An assistance animal must be contained and properly housed and restrained or otherwise under the control of the owner at all times. No owner shall permit the animal to go loose or run at large. If an animal is found running at large, the animal is subject to capture and confinement and immediate removal from University housing. The assistance animal must be kept within the privately assigned individual living accommodations (e.g., room, suite, or apartment) except when taking the animal out for natural relief or exercise. When a assistance animal is outside the private individual living accommodations, it must be in an animal carrier or controlled by a leash or harness.
</p>
<h3>
Individual’s Responsibilities for Assistance Animal
</h3>
<p>
If the University grants an individual’s request to live with an assistance animal, the individual is solely responsible for the custody and care of the animal and must meet the following requirements:
</p>
<p>
<strong>A. General Responsibilities</strong>
</p>
<p>
1. The owner must abide by current city, county, and state ordinances, laws, and/or regulations pertaining to licensing, vaccination, and other requirements for animals. It is the individual’s responsibility to know and understand these ordinances, laws, and regulations. The University has the right to require documentation of compliance with such ordinances, laws, and/or regulations, which may include a vaccination certificate.
</p>
<p>
2. The owner is required to clean up after and properly dispose of the animal’s waste in a safe and sanitary manner and, when provided, must use animal relief areas designated by ORL/LC.
</p>
<p>
3. The owner is required to ensure the animal is well cared for at all times. Any evidence of mistreatment or abuse may result in immediate removal of the assistance animal and/or discipline for the individual. If there is any suspicion of animal cruelty, it will be investigated and reported to local authorities if warranted.
</p>
<p>
4. ORL/LC reserves the right to charge the owner for any damage caused by his or her assistance animal to the same extent that it charges other individuals for damages beyond reasonable wear and tear. The owner’s living accommodations may also be inspected for fleas, ticks or other pests if necessary as part of the University’s standard or routine inspections. If fleas, ticks or other pests are detected, the residence will be treated by a University-approved pest control service. The owner will be billed for the expense of any pest treatment above and beyond standard pest management in the residence halls. The University shall have the right to bill the individual’s account for unmet obligations under this provision
</p>
<p>
5. The owner must fully cooperate with University personnel with regard to meeting the terms of this policy and developing procedures for care of the animal (e.g., cleaning the animal, feeding/watering the animal, designating an outdoor relief area, disposing of feces, etc.).
</p>
<p>
6. Assistance animals may not be left overnight in University Housing to be cared for by any individual other than the owner. If the owner is to be absent from his/her residence hall overnight or longer, the animal must accompany the owner.
</p>
<p>
7. The owner is responsible for ensuring that the therapy animal is contained, as appropriate, when the owner is not present during the day while attending classes or other activities.
</p>
<p>
8. The owner agrees to abide by all equally applicable residential policies that are unrelated to the individual’s disability such as assuring that the animal does not unduly interfere with the routine activities of the residence or cause difficulties for individuals who reside there.
</p>
<p>
9. The animal is allowed in University housing only as long as it is a necessary accommodation of the owner’s disability. The owner must notify the ORL/LC in writing if the assistance/companion animal is no longer needed or is no longer in residence. To replace an assistance animal, the new animal must be necessary because of the owner’s disability and the owner must follow the procedures in this Policy.
</p>
<p>
10. ORL/LC personnel shall not be required to provide care or food for any assistance/companion animal including, but not limited to, removing the animal during emergency evacuation for events such as a fire alarm.
</p>
<p>
11. Emergency personnel will determine whether to remove the animal and may not be held responsible for the care, damage to, or loss of the animal.
</p>
<p>
12. The individual must provide written consent for the Office of Residential Life/Learning Communities to disclose information regarding the request for and presence of the assistance animal to those individuals who may be impacted by the presence of the animal including, but not limited to, relevant University personnel and potential and/or actual roommate(s)/neighbor(s). Such information shall be limited to information related to the animal and shall not include information related to the individual’s disability.
</p>
<p>
<strong>B. Removal of an Assistance Animal</strong>
</p>
<p>
The University may require the individual to remove the animal from University housing if:
</p>
<p style="margin-left: 30px;">
1. The animal poses a direct threat to the health or safety of others or causes substantial property damage to the property of others;
</p>
<p style="margin-left: 30px;">
2. The animal’s presence results in a fundamental alteration of a University program;
</p>
<p style="margin-left: 30px;">
3. The owner does not comply with the owner’s Responsibilities set forth above;
</p>
<p style="margin-left: 30px;">
4. The animal or its presence creates an unmanageable disturbance or interference with the University community.
</p>
<p>
Any removal of the animal will be done in consultation with the Office of Students with Disabilities and Office of Affirmative Action. Should the assistance animal be removed from the premises for any reason, the owner is expected to fulfill their housing obligations for the remainder of the housing contract.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2022-Summer
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2017-Summer
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
Unavailable
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Visiting Student Financial Aid Policy</h1>
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<td><ul class="multi_value"><li>Academic</li> <li>Financial Aid</li> <li>Student - Undergraduate</li></ul></td>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Financial Aid</td>
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<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
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<th class='audit_label'>Adoption Date</strong></td>
<td>2009-Spring</td>
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<th class='audit_label'>Last Review Date</strong></td>
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<h2>Policy Statement</h2>
<p>
It is possible to receive financial aid if you are taking courses at another institution.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
If taking courses at another school and you would like financial aid from SUNY Brockport and have not already transferred 64 credits from a two-year school or 90 credits from a two-year/four-year school combination, you must complete a <a href="/live/files/7060-m13gconsagree1920pdf" target="_blank" rel="noopener">consortium agreement form</a> as well as a course approval form from Academic Advisement.
</p>
<p>
The consortium agreement needs to be completed by the host institution (the school you are visiting) and returned to SUNY Brockport to process. You will also need to supply a completed Course Approval Form obtained from the Office of Academic Advisement. The Course Approval Form outlines the course(s) that you are approved to take at the host institution which will transfer back to SUNY Brockport.
</p>
<p>
Both the consortium agreement and course approval form must be submitted to the Financial Aid Office by the Federal Credit Census date.
</p>
<h2>Links to Related Procedures and Information</h2>
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<em>There are no links for this policy at this time.</em>
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<h2>History <em>(in descending order)</em></h2>
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Date
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<th>
Explanation
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<td>
Next Review Date
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<td>
2014-Spring
</td>
<td>
five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2009-Spring
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Local Procedures for Out-of-Season Raises Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
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<th class='audit_label'>Responsible Unit</strong></td>
<td>Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable </td>
</tr>
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<th class='audit_label'>Last Revision Date</td>
<td></td>
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<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
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</div>
<h2>Policy Statement</h2>
<p><em>There is no policy statement provided for this policy at this time</em></p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Requests for in title and grade out-of-season salary increases (promotions) should be submitted by the appropriate Vice President to the Assistant to the President. Such requests must include the following:
</p>
<ol>
<li>A copy of the subordinate employee’s current performance program.
</li>
<li>A copy of the proposed new performance program in which the permanent and significant increases in duties and/or responsibilities are clearly highlighted.
</li>
<li>An organization chart for the Vice President’s area, which includes titles, PR-Grades, and salaries of all positions at the same, level or above the level of the position in question, as well as all positions directly subordinate to the position.
</li>
<li>A statement from the appropriate Vice President addressing the following:
<ol style="list-style-type: upper-alpha;">
<li>The impact of the new duties (i.e., does the change constitute a new position or function; do the changes clearly constitute an increase in duties and/or responsibilities; or is the employee being relieved of other former responsibilities at the same time. If other duties and responsibilities are being removed, how will they be accomplished in the future, if necessary, and what will they cost, etc).
</li>
<li>The impact of the approval of the in-title and grade promotion upon other professionals/ staff in the Vice President’s area of responsibility (i.e., will the increase in duties and responsibilities be obvious to them; will it generate a lot of “me too” requests, etc.
</li>
</ol>
</li>
</ol>
<p>
The Assistant to the President will review the request to determine:
</p>
<ol>
<li>Whether the current PR-Grade will permit the requested salary increase.
</li>
<li>Whether the request is within the authority of the campus to approve or whether it requires approval of Central Office and/or the Division of the Budget.
</li>
<li>Whether the current title is appropriate for the duties and responsibilities of the position (i.e., is a reclassification in order).
</li>
</ol>
<p>
Once this review is completed, the Assistant to the President shall call a meeting with the Vice Presidents to review the impact the approval of the request would have upon the organization as a whole. Appropriate review should include the relationships of the proposed salary for the position in question with salaries paid to similar positions assigned to other Vice Presidents, the unique external market value for the expertise required of the position, the impact upon the personal service budget account in which the position is budgeted, and consideration of the weighted factors contained in SUNY’s point-factor analysis systems, among others.
</p>
<p>
Upon completion of consultation with the Vice Presidents, the Assistant to the President will forward all written recommendations to the President and appropriate action will be initiated.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
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<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Grade Changes Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Registration and Records</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
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<h2>Policy Statement</h2>
<p>
Information on the policy for a change of grade.
</p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
Grade changes should be restricted to correcting errors in the instructor’s calculation of a student’s final grade. If the grade change is justified for a reason other than instructor error, a written explanation for the change is required on the <em>University’s Request for Change of Grade</em> form and should be submitted to the Office of Registration and Records.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
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<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
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<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
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<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
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<td>
Next Review Date
</td>
<td>
2013-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
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<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
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<h1>Registration and Records Definitions Policy</h1>
</div>
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<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Registration and Records</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2014-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p><em>There is no policy statement provided for this policy at this time</em></p>
<h2>Purpose/Scope</h2>
<p><em>There is no purpose/scope provided for this policy at this time</em></p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<strong>ADD PERIOD</strong>- The first week of classes in a spring or fall semester designated for making course adjustments to the student’s schedule. No fee is charged to add to an existing full-time (12 credits) schedule during this period. Winter and summer sessions have proportionate add periods. Permission by instructor’s signature or permission key number is required to add any course during the add period. Policies, procedures, dates and deadlines governing adding courses can be found at www.brockport.edu/registrar.
</p>
<p>
<strong>ADVISEMENT KEY NUMBER</strong> – The six-digit, random number assigned to matriculated undergraduate students and second semester graduate students. The student’s advisor provides the Advisement Key Number as proof of the required advisement session to allow access to online registration. The Office of Registration and Records does not assign or give out Advisement Key Numbers to students.
</p>
<p>
<strong>AFFIRM ENROLLMENT</strong> – The University defines an enrolled student as one who has registered for courses and has accepted all associated charges. This is referred to as having <em>Affirmed Enrollment and Accepted Financial Responsibility</em>. Regardless of the method by which a student is registered, all students must go online and affirm enrollment and accept financial responsibility on the enrollment agreement screen to reserve their course schedules each semester. Students who fail to affirm their enrollment by the published deadline date will have their courses removed. A fee will be charged for re-registration and any subsequent re-registration due to not having affirmed enrollment.
</p>
<p>
<strong>APPLICATION FOR GRADUATION</strong> – All students must go online and complete the Application for Graduation to be reviewed for completion of their degree requirements. Degrees are not awarded if the Application for Graduation is not on file. The Application for Graduation is available at www.brockport.edu/registrar. Undergraduates who have completed 84 credit hours and graduate students who have completed 21 credit hours are eligible to apply for graduation.
</p>
<p>
<strong>AUDITING A COURSE</strong> – Students may register on an audit basis and attend class but are not obligated to meet course requirements and do not receive credit. Auditing a course is open to matriculated full-time students at SUNY Brockport <strong>OR</strong> to any citizen of New York State who is 60 years of age or older on instructor’s approval. Specific forms are available at the Office of Registration and Records.
</p>
<p>
<strong>DEGREE WORKS</strong> - DegreeWorks is a web-based tool for students to monitor their academic progress toward degree completion by reviewing a degree audit. DegreeWorks allows students and <br />
their advisors to plan future coursework. DegreeWorks reorganizes your transcript chronologically and categorically, easily identifying courses you have completed and what courses you still need in order to fulfill your degree requirements. <strong>Students who are admitted to Brockport in summer 2014 or later</strong> and their advisors will be able to use DegreeWorks as an advising tool to better follow the student’s progress and determine which requirements are still needed. For more information on DegreeWorks, go to www.brockport.edu/registrar and click <strong>DegreeWorks FAQs</strong> from the options to the left.
</p>
<p>
<strong>DIRECTED STUDY</strong> – Directed study is open to students when a traditional course is not offered during the semester or session in which the student wishes to enroll. The material covered is essentially the same as that covered in the traditional course. A student may carry no more than one directed study course per semester or per summer session. Applications are available from the Office of Academic Advisement web site at www.brockport.edu/~avadvise/. Independent Study uses the same application, but has different guidelines. See “<em>Independent Study</em>” for more information.
</p>
<p>
<strong>DROP PERIOD</strong> – Weeks one through four of a spring or fall semester are designated as the drop period. Winter and summer sessions have abbreviated drop periods. In general, permission is not required to drop with a few exceptions. These exceptions and other policies, procedures, dates and deadlines governing dropping courses can be found at www.brockport.edu/registrar.
</p>
<p>
<strong>ENROLLMENT FORM</strong> – The student’s enrollment form (printed schedule) is available online from Web Banner or with the proper identification from the Office of Registration and Records. It lists all courses for which the student is officially registered in any one term. The back of the enrollment form is used for obtaining instructor permission signatures for making in person schedule adjustments at the Office of Registration and Records.
</p>
<p>
<strong>HOLD</strong> – An action placed on a student’s record by the appropriate department that will prevent the student from obtaining university services. Students may receive a hold from various offices for various obligations or for failing to submit required documents requested by the University. Only the office that placed the hold on the student’s record can remove it. The Registrar’s Office does not place or clear holds on students’ records.
</p>
<p>
<strong>INDEPENDENT STUDY</strong> – Independent Study is intended to be an extension of a traditional course with the opportunity to pursue a subject area in more depth and in a more independent manner than would be possible in a traditional course. No more than two independent study courses are allowed in any one regular (spring or fall) semester and no more than one per summer session. Independent study courses may not exceed six credits. Independent study courses are designated as liberal arts (A) credit. Applications and outline forms are available from the Office of Academic Advisement web site at www.brockport.edu/~avadvise/. Directed Study uses the same application, but has different guidelines. See “<em>Directed Study</em>” for more information.
</p>
<p>
<strong>LATE ADD PERIOD</strong> – Weeks two and three of a spring or fall semester are designated as the late add period. Winter and summer sessions have abbreviated late add periods. A Permission Key Number or instructor’s signature is required to add a course during this period and a $20 late add fee is charged.
</p>
<p>
<strong>ONLINE REGISTRATION</strong> – The Web Banner system allows students to register online 24 hours a day from any computer connected to the internet. Go to www.brockport.edu and click Quick Links and then Web Banner to sign on to the system.
</p>
<p>
<strong>PERMISSION KEY NUMBER</strong> - A six-digit, random set of numbers assigned to a specific course. The Permission Key Number, which is term and course specific, is used to override the enrollment in a course. A Permission Key Number is provided to students only by the course instructor to allow registration of a closed or otherwise restricted course.
</p>
<p>
<strong>WAITLIST</strong> - A computerized function that allows students to place themselves on a Registration Waitlist when a class enrollment is full. If you are on a Waitlist and a space opens, you will be notified through your <em>Brockport</em> email. Note: The waitlisted student is strongly encouraged to check his/her <em>Brockport</em> email account daily. The waitlist system operates 24/7, including weekends and holidays. For more information, go to www.brockport.edu/registrar and click <strong>Wait List FAQs</strong> from the options to the left.
</p>
<p>
<strong>WITHDRAWAL</strong> – Withdrawals from courses cannot be processed online. Once the drop period has ended, students may only leave a course by withdrawing from it. They must complete and submit a withdrawal form to the Office of Registration and Records to be officially withdrawn from a course. A $20 fee is charged and a grade of “W” appears on the transcript. The withdrawal form is available from the Office of Registration and Records web site at www.brockport.edu/registrar under Forms. Withdrawal procedures are different depending on the time frame in which the withdrawal is processed. A complete description of procedures, guidelines and dates and deadlines can be found at www.brockport.edu/registrar. There is no refund for courses withdrawn.
</p>
<h2>Policy Procedures</h2>
<p>
<em>There are no procedures for this policy at this time.</em>
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2014-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
 
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial Aid - Undergraduate Level Policy</h1>
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<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic Advisement</li> <li>Financial Aid</li> <li>Student - Undergraduate</li> <li>Student Accounts</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Financial Aid</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Enrollment Management</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2016-07</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2019-04-24</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This policy explains the federal academic requirements to maintain eligibility for Federal Title IV financial aid at the Undergraduate Level.
</p>
<h2>Purpose/Scope</h2>
<p>
Students are advised that continued eligibility for federal financial aid awards requires that students maintain compliance with Federal Satisfactory Academic Progress Standards. Federal Satisfactory Academic Progress Standards are reviewed at the end of each academic term. Students who fail to maintain pace, who fall below the required grade point average, or who meet or surpass the maximum time frame standard, or any combination of the standards, will be considered out of compliance and ineligible to receive Federal Title IV aid for future semesters, beginning immediately, until compliance has been regained. Notification of ineligibility following the term will be sent to students after the semester grades have been analyzed.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
Bmail - SUNY Brockport’s email system and official mode of communication.
</p>
<h2>Policy Procedures</h2>
<h3>
Awards affected at the undergraduate level
</h3>
<ul>
<li>Federal Nursing Loans
</li>
<li>Federal Pell Grant
</li>
<li>Federal Supplemental Educational Opportunity Grants (SEOG)
</li>
<li>Federal Teacher Education Assistance for College and Higher Education Grant (TEACH) 
</li>
<li>Federal Work-Study
</li>
<li>William D. Ford Federal Direct Loans-Subsidized Stafford Loans
</li>
<li>William D. Ford Federal Direct Loans-Unsubsidized Stafford Loans
</li>
<li>Federal PLUS Loan (for Parents and Graduate students)
</li>
</ul>
<h3>
Satisfactory Academic Progress Standards:
</h3>
<p>
Federal law requires that satisfactory academic progress standards be measured in both quantitative (i.e., pace) and qualitative terms (i.e., grade point average or GPA).
</p>
<p>
“A student who completed the academic requirements for a program but does not yet have the degree or certificate is not eligible for further additional FSA funds for that program”- Federal Student Aid Handbook (Vol. 1, Ch. 1,p. 1-10).
</p>
<p>
<strong>Maximum Time Frame Standard</strong>
</p>
<p>
Students receiving funds under Title IV must complete their degrees within 150 percent of the published program length as measured in credits or forfeit federal aid eligibility. For example, the standard time frame for an undergraduate program is usually 120 credit hours. The student would be required to complete their program within 180 credit hours. In addition, students must show evidence of making satisfactory progress toward their degree objectives to remain eligible for further funds. This requirement also applies to students with a second major and Second Degree students. The maximum time frame standard evaluation will include those credits attempted at SUNY Brockport and those accepted for transfer credit by the academic program in which the student is enrolled.
</p>
<p>
<strong>GPA</strong>
</p>
<p>
Students must maintain a minimum cumulative Brockport grade point average, based on class status, to be in compliance with the Satisfactory Academic Progress Standards. Transfer credits are used to determine class status, but transfer grade point average will not be considered in this standard. See chart below:
</p>
<table border="0">
<thead>
<tr>
<th style="text-align: left;" scope="row">
Credits Completed
</th>
<th style="text-align: left;" scope="row">
GPA
</th>
</tr>
</thead>
<tbody>
<tr>
<td style="text-align: left;">
0 < 24
</td>
<td style="text-align: left;">
1.0
</td>
</tr>
<tr>
<td style="text-align: left;">
24 < 54
</td>
<td style="text-align: left;">
1.5
</td>
</tr>
<tr>
<td style="text-align: left;">
54 ≥
</td>
<td style="text-align: left;">
2.0
</td>
</tr>
</tbody>
</table>
<p>
 
</p>
<p>
<strong>Pace</strong>
</p>
<p>
Pace measures a student’s progression to ensure the student will graduate within the maximum time frame of their program. The student’s pace progression is calculated by dividing the cumulative number of hours the student has successfully completed by the cumulative number of hours the student has attempted.  Students at SUNY Brockport must maintain a minimum pace of 2/3 or 66.667% to be in compliance with the Satisfactory Academic Progress Standards.
</p>
<p>
In calculating pace, the following grades are treated as attempted but not successfully completed: E, I, PR, U, and W. Remedial/developmental courses will be included in the calculation until a student reaches junior status, and then remedial courses will be removed from the calculation. Courses that are repeated to improve a grade are counted as attempted each time they are taken, but are only counted as completed once. Courses removed by the Forgiveness Policy for students readmitted after dismissal will be counted in credits attempted. Every term is considered when measuring the completion rate, whether or not the student received federal financial aid.
</p>
<p>
Transfer credits will be counted towards both the attempted and completed credit hours. Transfer credit from two-year colleges may not exceed 64 credits. Total transfer credits may not exceed a maximum of 90 credits from one or more four-year colleges or a combination of two- and four- year institutions.
</p>
<h3>
Repeating a Course:
</h3>
<p>
Title IV financial aid will pay for only ONE retake of a previously passed course. Students must be registered for 12 credit hours in addition to any course repeated more than once to be considered full time for financial aid purposes. In other words, after the second taking of a course in which a passing grade has been received, the course will no longer count as part of the student’s enrollment for federal aid purposes. Students who are taking 12 credit hours and 3 of these credits are from a course that is being taken for the 3rd time, would be considered 3⁄4 time for Title IV financial aid eligibility. Courses that are allowed to be repeated for additional credit are not subject to this requirement unless the maximum number of credits has been attained.
</p>
<p>
If a student completes a course successfully, then registers for the same course a second time, but withdraws from or fails the course, this still counts as their second taking.
</p>
<h3>
Warning System:
</h3>
<p>
A review of Federal Academic Standards for Title IV Aid compliance is completed at the end of each academic term for all students.  When a student becomes out of compliance, they will receive one warning term to use aid while working to get back into good Federal Academic Standards for Title IV aid.
</p>
<p>
Students who are in danger of losing their federal aid will be notified after the grades are calculated for the term and will receive an alert of the potential financial aid loss through Bmail – The University’s official mode of communication. It is advised that students consult with their Program advisor in conjunction with The University’s Academic Compliance Officer to determine what steps need to be taken to reduce the chance of being out of compliance at the end of the following term in which the student is registered for classes.
</p>
<p>
Students who do not meet the Federal Academic Standards at the end of the next semester in which they are registered for class will be considered out of compliance and ineligible to receive federal Title IV aid for future semesters. Notification of ineligibility will be sent to students after the semester grades have been analyzed.
</p>
<h3>
Regaining Eligibility for Federal Title IV Aid:
</h3>
<p>
A student will not be eligible to receive Federal Title IV aid until they have re-established compliance with Federal Academic Standards. Maximum time frame students will not be able to reestablish eligibility. A student may re-establish eligibility in the following ways:
</p>
<p>
<strong>Meeting Federal Academic Performance Standards at One’s Own Cost</strong>
</p>
<p>
A student who loses eligibility may regain it by successfully completing courses at SUNY Brockport to meet the stated requirements. Such courses must be funded without benefit of Title IV aid and <em>under no circumstances</em> will aid be paid retroactively for those courses once eligibility has been re- established. Upon completion of these courses, a student should submit a request to the Academic Compliance Officer for re-evaluation of eligibility.
</p>
<p>
<strong>Mitigating Circumstances Appeals</strong>
</p>
<p>
Students who fail to meet the established standards for reasons beyond their control may appeal their loss of eligibility due to mitigating circumstances. Federal regulations, however, do not allow for mitigation under any circumstance for students not completing their program of study within 150 percent of the published length of the educational program for full-time students. Mitigating circumstances appeals may only be made for pace and GPA issues.
</p>
<p>
Such mitigating circumstances must fall into one of the following categories: 
</p>
<ol>
<li>Death of a relative
</li>
<li>Injury or Extended Illness
</li>
<li>Severe Personal Problems
</li>
</ol>
<p>
To make the appeal, students must fill out the appeal form available on the Financial Aid website in the Forms Center.  This will require a statement explaining why the student failed to meet the standards, what has changed in the situation or how the situation is being managed.  Also include any third party documentation available that will support what is cited as the mitigating circumstance. Third party documentation should be in the form of a note from a doctor or counselor, a death notice or obituary, or a notarized memo from a non-professional source. Mitigating Circumstances Appeals <strong>will not</strong> be accepted without third party documentation.
</p>
<p>
Completed appeals, including third party documentation, should be returned to the Financial Aid Office. The Federal Satisfactory Academic Progress Standards Committee will review the appeal and will send a letter of decision within two weeks of receiving the appeal. All committee decisions are final. Completing the Mitigating Circumstances Appeal does not guarantee approval.
</p>
<p>
<strong>If an appeal is approved, a student will be granted one of the following options: </strong>
</p>
<p>
<strong>Single Semester Financial Aid Probation</strong>
</p>
<p>
The student will be placed on financial aid probation for one semester and will be eligible to receive Federal Title IV aid for that semester. If the student fails to meet Federal Academic Standards at the end of the probationary semester, the student will no longer be eligible for federal aid. A new Mitigating Circumstances Appeal cannot be submitted unless a new and different situation has occurred.
</p>
<p>
<strong>Student Academic Plan of Study</strong>
</p>
<p>
An Academic Plan of Study may be required with an approved Mitigating Circumstances Appeal. If an Academic Plan of Study is required, the student must follow the Plan for a specified period of time to meet Federal Academic Standards. The student must successfully complete a specific number of credit hours with a 2.0 GPA or better for the specified semesters. Plans will be adjusted accordingly on a student-by- student basis.
</p>
<p>
Students requiring an Academic Plan of Study must meet with their departmental advisor(s) to plan for current and future semesters to determine courses, number of credits, and in some cases required GPA for each semester. The plan will be reviewed by the Academic Compliance Officer at the end of each semester to determine if the student is eligible to continue receiving Federal Title IV aid. Students will be eligible to receive Federal Title IV aid for the semester in which the plan is implemented. Students must notify the Academic Compliance Officer of any changes to the Academic Plan of Study. The Plan must be updated for all academic changes such as adding or dropping a major/minor, adding, dropping or withdrawing from course(s), taking a Leave of Absence, or changing enrollment status (full-time, part- time). Failure to meet the terms of the Plan or to notify the Academic Compliance Officer of changes to the Plan will void the current plan and may result in termination of Federal Title IV aid. If the current Plan is made void, the student may appeal the Plan, but ONLY if a new and different situation has occurred. Only appeals with third party documentation will be considered. The Plan of Study Appeal form is available through the Academic Compliance Officer.
</p>
<h3>
Consortium Agreements and Eligibility for Federal Title IV Aid
</h3>
<p>
It should be noted that undergraduate students utilizing a consortium agreement must provide an official college transcript from the institution where the course is being taken. No transfer credit will be received and no Federal Title IV aid will be released for an upcoming semester until the transcript has been received. A student’s Federal Title IV compliance with the pace standard can be negatively impacted by a transfer course that is not successfully completed (ie: if an E, F, or W are earned). If a student utilizing a consortium agreement has questions about how the course can affect compliance, please contact the Academic Compliance Officer.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]">Academic Compliance Officer</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2024-04
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2016-07
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2019-04-24
</td>
<td>
Minor language updates.
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2018-11-09
</td>
<td>
Updated Federal Mandated Language
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2019-04-24</strong>
</p>
</article>
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<h1>Unmanned Aircraft System (UAS) Policy</h1>
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<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>General</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>University Police</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Student Affairs</td>
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<th class='audit_label'>Adoption Date</strong></td>
<td>2023-05-08</td>
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<th class='audit_label'>Last Revision Date</td>
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<th class='audit_label'>Last Review Date</strong></td>
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<h2>Policy Statement</h2>
<p>
SUNY Brockport will comply with current FAA regulations and best management practices to ensure the safety and privacy of SUNY Brockport students, faculty, staff, and visitors. In accordance with the <a href="https://www.faa.gov/newsroom/small-unmanned-aircraft-systems-uas-regulations-part-107">Federal Aviation Administration’s Small Unmanned Aircraft Systems (UAS) Regulations (Part 107)</a>, this policy highlights the methods by which SUNY Brockport will achieve compliance. Any new governmental regulations will supersede SUNY Brockport policy statements when those regulations are more stringent.
</p>
<h2>Purpose/Scope</h2>
<p>
The purpose of this Unmanned Aircraft System (UAS) Policy is to establish the SUNY Brockport oversight requirements for UASs, commonly known as drones, and includes Small Unmanned Aircraft Systems (SUASs) and Model Aircraft.
</p>
<h2>Applicability</h2>
<p>
This policy applies to all UAS Operators, including Recreational, Registered Student Organizations, and Non-University Business Operators, as defined below. Any of the identified groups who seek to operate an UAS at SUNY Brockport or for any Authorized University Activity must receive written approvals in advance in accordance with this policy.
</p>
<p>
<em>Alternate requirements are outlined in the Policy Procedures section of this policy for the following SUNY Brockport entities: the Office of University Communications, the Athletic Communications Office, and academic departments’ University Credit Course offerings (under the supervision of the course instructor).</em>
</p>
<h2>Definitions</h2>
<p>
Accident — Any incident that causes damage to persons or property.
</p>
<p>
Adverse Event — Any incident that may potentially cause an accident, including near misses, non-damage collision incidents, etc.
</p>
<p>
Authorized University Activity — Any SUNY Brockport program, function, or activity that involves or supports the educational, research, or public service mission, or any other non-recreational University-sanctioned, -approved, -hosted, or -affiliated activity or event, whether or not it occurs at a University Location.
</p>
<p>
Designated Campus Authority — SUNY Brockport University Police are the single point of contact for overseeing the development, implementation, and compliance of this policy, and any SUNY Brockport UAS policies and procedures.
</p>
<p>
Federal Aviation Administration (FAA) — A division of the Department of Transportation that inspects and rates civilian aircraft and pilots, enforces the rules of air safety, and installs and maintains air navigation and traffic control facilities.
</p>
<p>
Locations where there is a reasonable expectation of privacy — Examples include, but are not limited to, restrooms, locker rooms, student housing, and health treatment and medical facilities.
</p>
<p>
Model Aircraft — An unmanned aircraft that is capable of sustained flight in the atmosphere, flown within the visual line of sight of the person operating the aircraft, and flown for hobby or recreational purposes. FAA registration and appropriate marking may be required prior to any model aircraft flight operation, depending on the weight of the model aircraft.
</p>
<p>
Non-University Business Operator — An individual, public entity, or private entity that is not employed by, affiliated with, or hired to perform services for, SUNY Brockport and operates and/or sponsors the operation of UASs for commercial or recreational purposes not related to an Authorized University Activity. For example, a local high school sponsoring a “Drone Derby” on campus grounds would be considered a Non-University Business Operator. A news organization using UASs to take photographs or videos of a campus event would also be considered a Non-University Business Operator. However, an operator hired by the campus to take photographs of a campus event for an Admissions Office brochure would be considered a University Business Operator.
</p>
<p>
Office of University Communications — The Office of University Communications promotes the mission, reputation, and identity of SUNY Brockport through targeted marketing strategies and tactics, positive publicity generated in traditional and new media, and/or print and electronic communications.
</p>
<p>
Operator — The individual who exercises authority over initiating, conducting, or terminating the flight of an UAS.
</p>
<p>
Recreational Operator — An individual, public entity, or private entity that operates and/or sponsors the operation of UASs for personal interest and enjoyment and not for commercial or business purposes. For example, using an UAS to take photographs for personal use would be considered recreational; using the same device to take photographs or videos for compensation or sale to another individual would be considered a commercial operation. The FAA considers students as recreational operators when operating UASs for recreational purposes at educational institutions or when operating UASs in furtherance of their education.
</p>
<p>
Registered Student Organizations — Any student-driven group whose primary membership and entire leadership consists of students currently enrolled at SUNY Brockport, formed to contribute to the students’ personal development and the advancement of the University’s mission, is non-credit bearing, and is officially registered by SUNY Brockport, according to the Student Organization Affiliation Policy.
</p>
<p>
Restricted Area — Any area within a SUNY Brockport location that has been designated by the SUNY Brockport University Police as an area from, or in, which UASs may not be operated.
</p>
<p>
Small Unmanned Aircraft System (SUAS) — An unmanned aircraft weighing less than 55 pounds and its associated elements (including communication links and the components that control the small, unmanned aircraft) that are required for the safe and efficient operation of the small, unmanned aircraft in the national airspace system.
</p>
<p>
Temporary Flight Restrictions (TFR) — A certain area of airspace where air travel is limited by the FAA because of a temporary hazardous condition, a security-related event, or other special situations.
</p>
<p>
University Business Operator — An individual, public entity, or private entity that is employed by, affiliated with, or hired to perform services for, SUNY Brockport and operates UASs for purposes related to an Authorized University Activity.
</p>
<p>
University Credit Course Offerings — Any SUNY Brockport-offered course that is credit-bearing and requires students to take part in, or are instructed in, the use and operation of UASs (under the supervision of the course instructor).
</p>
<p>
University Location — Any property or building that is owned or leased by SUNY Brockport.
</p>
<p>
Unmanned Aircraft System (UAS) — An aircraft and its associated elements (including communication links and the components that control the unmanned aircraft) operated without the possibility of direct human intervention from within or on the aircraft.
</p>
<h2>Policy Procedures</h2>
<h3>
General Procedures
</h3>
<p>
Operation of any UAS at any University Location or for any Authorized University Activity is prohibited, unless first approved by the SUNY Brockport University Police.
</p>
<h4>
Outdoor UAS Operation Requests
</h4>
<p>
All individuals, public entities, or private entities seeking to operate and/or sponsor the outdoor operation of UASs at the SUNY Brockport main campus or for Authorized University Activities must submit a completed <a href="https://forms.brockport.edu/view.php?id=6462239">Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement</a> to the SUNY Brockport University Police at least 14 business days in advance of operation, and receive written approval from same.
</p>
<p>
<em>Alternate requirements for the Office of University Communications, the Athletic Communications Office, and academic departments’ University Credit Course offerings (under the supervision of the course instructor): These entities must submit a completed Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement to the SUNY Brockport University Police at least five business days in advance of operation, and receive verbal approval from same.</em>
</p>
<p>
In addition, Non-University Business Operators and Non-Student Recreational Operators must also apply for and receive a revocable permit from SUNY Brockport, in compliance with SUNY’s <a href="https://www.suny.edu/sunypp/documents.cfm?doc_id=374">Use of Facilities by Non-Commercial Organizations Policy</a> or <a href="https://www.suny.edu/sunypp/documents.cfm?doc_id=704">Commercial Use Policy (Use of University Facilities for Commercial Purposes)</a>, as applicable, prior to operating and/or sponsoring the operation of UASs at any University Location.
</p>
<p>
SUNY Brockport University Police, the Designated Campus Authority, will review and process the request and notify the applicant if the request is approved, denied, or will require further information. The request must be reviewed for the following:
</p>
<ul>
<li>Compliance with applicable laws, regulations, and policies
</li>
<li>Impacts to public safety
</li>
<li>Impacts to privacy
</li>
<li>Compliance with insurance requirements – The Office of Procurement and Payment Services must sign off, validating that the University has received the required insurance documents
</li>
</ul>
<h4>
Indoor UAS Operation Requests
</h4>
<p>
Requests for indoor UAS operation in any SUNY Brockport building must be made via the <a href="https://forms.brockport.edu/view.php?id=6462239">Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement</a> at least 21 business days in advance of operation and will be considered on a case-by-case basis. Indoor UAS operation requests will require the written approval of SUNY Brockport University Police as well as the Director of Facilities, the Director of Environmental Health and Safety, and the University’s Emergency Manager. Once approved by all parties, the Emergency Manager will notify the Building Coordinator of the building where the UAS operation will take place and apprise them of the flight details. This will ensure that building systems, including fans, fire suppression systems, etc., will not be impacted by the UAS indoor operation, and will ensure that the operation date/time, pilot’s name, license number, and other pertinent information have all been communicated to the appropriate University officials.
</p>
<p>
<em>Alternate requirements for the Office of University Communications, the Athletic Communications Office, and academic departments’ University Credit Course offerings (under the supervision of the course instructor): These entities must submit a completed Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement to the SUNY Brockport University Police at least five business days in advance of operation, and receive verbal approval from same.</em>
</p>
<p>
<em>For academic departments, the appropriate representative to complete the request form could be the Dean or Associate Dean, Department Chair or Vice Chair, or the Course Instructor that will be operating the UAS as part of a University Credit Course offering.</em>
</p>
<h4>
Approved UAS Operation Requests
</h4>
<p>
Once approved, operators must follow the requirements of this policy as well as all applicable laws and regulations.
</p>
<p>
A copy of the approval must always be in the possession of the operator during the activity and must be presented to any University official or representative with authority over the activity, upon request.
</p>
<p>
UASs may not be used to monitor or record activities in locations where there is a reasonable expectation of privacy.
</p>
<p>
UASs must not be used for unapproved recordings of any campus events or performances, or any unlawful purpose.
</p>
<p>
Operators may be required to submit a completed UAS Post Flight Report to the SUNY Brockport University Police within 72 hours of operation. Any adverse event or accident must be reported to SUNY Brockport University Police and appropriate regulatory and law enforcement agencies immediately.
</p>
<p>
Any requests for exemptions from this policy must be submitted to, and approved by, the SUNY Brockport University Police.
</p>
<h4>
Registration of UASs
</h4>
<p>
UASs operated at University Locations or for Authorized University Activities must be registered in accordance with all applicable laws, regulations, and requirements, unless otherwise specified in this policy.
</p>
<p>
Registration documents for University-owned UASs must be submitted to the SUNY Brockport University Police prior to operation.
</p>
<h4>
Indemnification and Liability Insurance
</h4>
<p>
Recreational Operators, Non-University Business Operators, and operators hired to perform services for the University must provide a written agreement that indemnifies and holds the State of New York, the State University of New York, and SUNY Brockport harmless from any and all damages, expenses, claims, judgments, liabilities, losses, awards, and costs which may finally be assessed against the State of New York, the State University of New York, or SUNY Brockport in any action for, arising out of, or related to UAS operation.
</p>
<p>
<em>SUNY Brockport students operating UASs in furtherance of their education are exempt from this requirement.</em>
</p>
<p>
Recreational Operators, Non-University Business Operators, and operators hired to perform services for the University must have General Liability Insurance covering the liability of the operator for bodily injury, property damage, and personal injury arising from all operation in the amount of $2,000,000 per occurrence / $2,000,000 in the aggregate, with minimum coverage limits of $2,000,000, and naming the State of New York, the State University of New York, and SUNY Brockport as additional insured. A certificate of insurance demonstrating proof of coverage must be submitted to the Designated Campus Authority in advance of any UAS operation.
</p>
<p>
<em>SUNY Brockport students operating UASs in furtherance of their education are exempt from this requirement.</em>
</p>
<p>
Recreational Operators, at the discretion of the Designated Campus Authority, *may* be exempt from the liability insurance requirement if the Designated Campus Authority determines that the proposed recreational use poses minimal risk to the health and safety of persons, property, or the environment and/or that the cost of liability insurance would pose an undue hardship to the Recreational Operator.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=704">Commercial Use Policy (Use of University Facilities for Commercial Purposes)</a> - SUNY
</p>
<p>
<a class="go" href="https://www.faa.gov/newsroom/small-unmanned-aircraft-systems-uas-regulations-part-107">Federal Aviation Administration’s Small Unmanned Aircraft Systems (UAS) Regulations (Part 107)</a>
</p>
<p>
<a class="go" href="https://forms.brockport.edu/view.php?id=6462239">Unmanned Aircraft System (UAS) Operation Request and Privacy Practices Agreement</a> - SUNY Brockport
</p>
<p>
<a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=374">Use of Facilities by Non-Commercial Organizations Policy</a> - SUNY
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=Unmanned%20Aircraft%20System%20Policy">Emergency Manager</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table style="border-collapse: collapse; width: 97.3422%;" border="1">
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<td style="width: 32.7314%;">
<strong>Item</strong>
</td>
<td style="width: 32.7314%;">
<strong>Date</strong>
</td>
<td style="width: 32.7372%;">
<strong>Explanation</strong>
</td>
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<tr>
<td style="width: 32.7314%;">
Next Review Date
</td>
<td style="width: 32.7314%;">
2028-05-08
</td>
<td style="width: 32.7372%;">
Five-year review
</td>
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<td style="width: 32.7314%;">
Adoption Date
</td>
<td style="width: 32.7314%;">
2023-05-08
</td>
<td style="width: 32.7372%;">
Policy adopted
</td>
</tr>
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<td style="width: 32.7314%;">
Draft Review Date
</td>
<td style="width: 32.7314%;">
2023-04-05
</td>
<td style="width: 32.7372%;">
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2023-05-08</strong>
</p>
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<h1>Royalty Distribution Policy</h1>
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<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial</li> <li>Research</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Finance and Mgmt’s Research Fdtn. for SUNY</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2019-09-23</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Pursuant to the SUNY Patents, Inventions and Copyright Policy (“Patent Policy”) royalties received from the management and licensing of Intellectual Property (as defined in the Patent Policy) are shared with the Creator(s) (as defined in the applicable Patent Policy) and The University.
</p>
<h2>Purpose/Scope</h2>
<p>
Consistent with the Patent Policy, The University will reward faculty, staff, and students (as applicable) for the development of Intellectual Property that transforms lives. The purpose of this policy is to provide clarity as to how The University will: 1) distribute the Creator’s share of royalty revenue resulting from the management and licensing of Intellectual Property Policy, and (2) distribute the University’s share of royalties.
</p>
<h2>Applicability</h2>
<p>
This policy applies to revenues received from the management and commercialization of Intellectual Property, but does not apply to royalties received from the publication of books, unless the works of authorship are connected solely with the deliverables of a sponsored program. In those instances, please consult with the Contract and Grant Administrator for further guidance.
</p>
<h2>Definitions</h2>
<p>
<strong>Affiliate</strong> - For purposes of this policy, affiliates include The Research Foundation for The State University of New York, all campus auxiliary service corporations and all campus foundations.<br />
<br />
<strong>Intellectual Property</strong> - Patentable inventions, tangible research materials, computer software, and any unique or novel innovations in the technical arts or any new and useful improvements thereof, including methods or processes for creating an object or result (a way of doing or making things), machines, devices, produces of manufacture, product designs, or composition, compositions of matter, materials, and any know-how essential to the practice or enablement of such innovations and improvements, whether or not patentable.<br />
<br />
<strong>Inventor</strong> - Any SUNY Brockport personnel (faculty, staff or student), who conceived, authored, reduced to practice, designed, developed or otherwise contributed to the conception or creation of intellectual property. Inventor also includes any: a) non-affiliated individual who works with SUNY Brockport inventor and assigns the invention to SUNY or The Research Foundation; b) SUNY Brockport inventor who later goes to work elsewhere.<br />
<br />
<strong>Early Career Faculty</strong> - Assistant Professor on tenure-track.<br />
<br />
<strong>Net Royalty</strong> - Royalties less reasonable out-of-pocket expenses incurred by SUNY Brockport and not reimbursed by licensees for the evaluation, marketing, development, protection, maintenance, and enforcement of the subject intellectual property.<br />
<br />
<strong>Patentable Invention</strong> - Any art or process (way of doing things), machine, manufacture, design or composition of matter, or any new and useful improvement thereof, which may be patentable under the patent laws of the United States or other relevant jurisdiction, and the patent applications or patents that embody them.<br />
<br />
<strong>Personnel</strong> - Any full-time and part-time employees of SUNY and SUNY affiliates, student employees (including but not limited to, research assistants, teaching assistants, fellows, post-doctoral scholars, and students providing services under sponsor agreements), and other persons holding any paid appointment or position with SUNY.<br />
<br />
<strong>Royalty</strong> - Cash, equity, or other value received by SUNY Brockport as consideration for license of rights to SUNY Brockport intellectual property.<br />
<br />
<strong>Royalty Income</strong> - Gross royalties paid as proceeds from licensing of intellectual property disclosed.<br />
<br />
<strong>Students</strong> - Individuals enrolled in SUNY, including but not limited to, continuing education, undergraduate, graduate, professional, non-degree, and not-for-credit students.
</p>
<p>
<strong>Technology Transfer Office</strong> - The Research Foundation for SUNY at SUNY Brockport.
</p>
<h2>Policy Procedures</h2>
<h4>
 I.  Inventor’s Share
</h4>
<ol style="list-style-type: lower-alpha;">
<li>In recognition of interdisciplinary research where there is more than one inventor, each Inventor’s Share is decided among the inventors and documented in an Inventor’s Royalty Sharing Agreement*, drafted after the completion of the New Technology Disclosure form*, which will be used for guidance.  All inventors must sign the agreement.
</li>
<li>For Intellectual Property (as defined in SUNY’s Patents and Inventions Policy) disclosed on or after November 23, 2016, there are no restrictions on the assignment or waiver of royalties by an inventor.  Any assignment or waiver of royalties by an inventor must be recorded in written form and duly executed, and attached as an addendum to the Inventor’s Royalty Sharing Agreement.
</li>
<li>Inventor royalty payments are made by check or wire transfer directly to the inventor at the address identified in the applicable Inventor’s Royalty Sharing Agreement.  It is the responsibility of the inventor to notify the Technology Transfer Office of an address change.
</li>
<li>The inventor will continue to receive their share of royalties regardless of their SUNY Brockport employment status.  Royalty payments to deceased inventors are forwarded to the inventor’s heir or legal recipient.
</li>
</ol>
<p>
<em>*Contact the Contract and Grant Administrator regarding these documents.</em>
</p>
<h4>
II.  Inventor’s Department Share
</h4>
<ol style="list-style-type: lower-alpha;">
<li>The Inventor’s Department Share must be used to support scientific research or education or other scholarly activities with emphasis on Early Career faculty and staff.
</li>
<li>The Inventor’s Department Share will continue regardless of inventor employment status.
</li>
<li>The Inventor’s Department Share remains with the original department when an inventor transfers to another department within the University.
</li>
<li>In the case of multiple inventors, the department’s distribution is proportional to the inventors’ shares in the signed Inventor’s Royalty Sharing Agreement.
</li>
</ol>
<h4>
III.  Inventor’s School Share
</h4>
<ol style="list-style-type: lower-alpha;">
<li>The Inventor’s School Share must be used to support scientific research or education or other scholarly activities, with emphasis on Early Career faculty and staff.
</li>
<li>The Inventor’s School Share will continue regardless of inventor employment status.
</li>
<li>The Inventor’s School Share remains with the original school when an inventor transfers to another school within the University.
</li>
</ol>
<h4>
IV.  University Share
</h4>
<ol style="list-style-type: lower-alpha;">
<li>The University Share is to be used to support scientific research or education and activities related to promoting research, research education or innovation. 
</li>
</ol>
<p>
This policy is subject to review and updates in the event of revisions to the SUNY’s Patents, Inventions and Copyright Policy or review by the campus.
</p>
<p>
Exceptions to this policy may be made in unusual circumstances or in instances where it is in the best interest of the inventor and the campus.
</p>
<p>
This policy applies to all royalties received from licensing of intellectual property and inventions created in whole or in part by SUNY Brockport personnel.  The SUNY Patents, Inventions and Copyright Policy and <a href="https://www.rfsuny.org/media/RFSUNY/Policies/distribution-royalty-income_pol.htm">The Research Foundation for SUNY Distribution of Royalty Income Policy</a> govern disposition of royalties.
</p>
<p>
All net proceeds realized from the commercialization or other monetization of SUNY intellectual property and invention, after payment of the inventor’s share, Royalty Income of the SUNY Patents, Inventions and Copyright Policy and other appropriate costs associated with the evaluation, marketing, development, protection, maintenance, or enforcement of intellectual property shall be used for the support of SUNY research programs in a manner consistent with the Bayh-Dale Act and its implementing regulations.
</p>
<hr />
<h4>
Royalty Disposition Structure:
</h4>
<table>
<tbody>
<tr>
<th>
Distribution to
</th>
<th>
Percent of Distribution of Royalty Income from Licensing Intellectual Property or Inventions PRIOR to November 23, 2016
</th>
<th>
Percent Distribution of Net Royalty from Licensing Intellectual Property Disclosed ON or AFTER November 23, 2016
</th>
<th>
Requirements
</th>
</tr>
<tr>
<td>
Inventor(s)
</td>
<td>
40% gross
</td>
<td>
<p>
45% of the first $100,000 of Net Royalty (as defined in the Patent Policy).
</p>
<p>
40% of all remaining net royalty in excess of $100,000.
</p>
</td>
<td>
Distribution checks are made payable to the inventor, unless the inventor directs Research Foundation otherwise in writing.
</td>
</tr>
<tr>
<td>
<p>
Inventor’s Dept.
</p>
<p>
(if applicable)
</p>
</td>
<td>
5% gross
</td>
<td>
5% of Net Royalty
</td>
<td>
Royalties received by the department must be used to support scientific research or education.
</td>
</tr>
<tr>
<td>
<p>
Inventor’s School
</p>
<p>
(if applicable)
</p>
</td>
<td>
5% gross
</td>
<td>
5% of Net Royalty
</td>
<td>
Royalties received by the school must be used to support scientific research or education.
</td>
</tr>
</tbody>
</table>
<p>
 
</p>
<hr />
<h4>
Responsibility: 
</h4>
<h5>
Inventor:
</h5>
<ul>
<li>Disclose intellectual property to the Technology Transfer Office (The Research Foundation for SUNY at SUNY Brockport serves as the Technology Transfer Office for Brockport) as soon as possible and whenever practical before publication, as required under the Patents Policy and in the case of federally funded research in accordance with 37 CR 401 of the Bayh-Dale Act.
</li>
<li>Work with the Technology Transfer Office and outside patent counsel to make applications for patents; complete assignments and other related documents are required.
</li>
<li>Sign and return New Technology Disclosure form to the Technology Transfer Office.
</li>
<li>Provide the Technology Transfer Office with accurate contact and information including a current address.
</li>
</ul>
<h5>
Department Chairs:
</h5>
<ul>
<li>Notify the Technology Transfer Office of any agreement to divide the department share different from the Royalty Disposition Structure.
</li>
<li>Ensure all royalties received by the department are used to support scientific research or education.
</li>
</ul>
<h5>
Deans and Vice Presidents:
</h5>
<ul>
<li>Notify the Technology Transfer Office of any agreement to divide the school share differently than the one document in the Royalty Disposition Structure.
</li>
<li>Ensure all royalties received by the school are used to support scientific research or education. 
</li>
</ul>
<h5>
Provost:
</h5>
<ul>
<li>Ensure all royalties received by the University are used to support scientific research or education. 
</li>
</ul>
<h5>
Technology Transfer Office
</h5>
<ul>
<li>Conduct all operations necessary to manage, process, protect, license, and report intellectual property.
</li>
<li>Negotiate licenses to intellectual property rights.
</li>
<li>Prepare Inventor’s Royalty Sharing Agreement, when applicable.
</li>
<li>Provide guidance regarding inventor sharing.
</li>
<li>Maintain inventor contact information, including current address.
</li>
<li>Administer the distribution of royalties.
</li>
<li>Distribute royalty payments.
</li>
<li>Maintain royalty accounts, including creation of new accounts and modifications to existing accounts.
</li>
</ul>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=88">SUNY Patents, Inventions and Copyright Policy “Patent Policy”</a>
</p>
<p>
<a class="go" href="https://www.rfsuny.org/media/RFSUNY/Policies/distribution-royalty-income_pol.htm">The Research Foundation for SUNY Distribution of Royalty Income Policy</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=Royalty%20Distribution%20Policy">Contract and Grant Administrator</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2024-09-23
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2019-09-23
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2019-08-22
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2019-09-23</strong>
</p>
</article>
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<h1>Independent and Directed Study at the Undergraduate Level Policy</h1>
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<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Academic</li> <li>Academic Advisement</li> <li>Registration and Records</li> <li>Student - Undergraduate</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Brockport University Senate</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>President</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>1979-01-18 (Senate Resolution 1978-1979 #13)</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2014-07 (Senate Resolution 2014-2015 #N/A)</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2014-07 (Senate Resolution 2014-2015 #N/A)</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This deals with the criteria required to take a course as an Independent or Directed Study.
</p>
<h2>Purpose/Scope</h2>
<p>
Independent study and directed study are frequently confused with one another. They are similar in that they both offer the opportunity to study individually with an instructor on a contracted basis, but they differ in intent.
</p>
<h2>Applicability</h2>
<p><em>There is no applicability provided for this policy at this time</em></p>
<h2>Definitions</h2>
<p>
<strong>Directed Study</strong> is designed to be a substitute for a traditional course that is not offered in the semester for which the student wishes to enroll. The material covered in such courses is essentially the same as that covered in the traditional course.
</p>
<p>
<strong>Independent Study</strong> is intended to be an extension, or “spinoff,” of a traditional course. It provides the student with an opportunity to pursue/research a subject in more depth and in a more independent manner than would be possible in a traditional course. Independent study requires an outline form, developed through consultation between the student and the instructor/sponsor, which serves as the official course description.
</p>
<h2>Policy Procedures</h2>
<h3>
At the undergraduate level:
</h3>
<p>
To be eligible for either independent or directed study, you must have:
</p>
<p>
A. <strong>Upper-division status</strong> (54 or more credit hours (junior status) completed)
</p>
<p>
B. <strong>An established Brockport GPA</strong> (you must have completed one semester at Brockport) and be currently matriculated at SUNY Brockport.
</p>
<p>
C. A cumulative GPA of <strong>2.00 or higher</strong>. 
</p>
<p>
There is one exception. If you’re a lower division student (have completed fewer than 54 credits), you may register for a maximum of one Independent Study per semester, if you meet the other criteria listed above and obtain the approval of the department chair. You must support your request with a statement in which you demonstrate your ability to undertake the work and also explain the advantage of your taking an Independent Study as a lower-division student.
</p>
<p>
<strong>Lower-division students are not eligible for Directed Study.</strong>
</p>
<p>
General guidelines for independent study and directed study:
</p>
<p>
A. Students may carry no more than two independent study courses in a regular semester and no more than one directed study course per semester.
</p>
<p>
B. Students may carry no more than one independent study course and one directed study course during a summer session.
</p>
<p>
C. Both independent study and directed study courses are only possible by arrangement and at the discretion of the instructor and/or the department. Please remember that these opportunities are a privilege, not a right. Also, be aware that the student may be expected to do this work with much less instructor supervision than is customary for a standard course.
</p>
<p>
D. Independent study courses will be designated as liberal arts (A) credit. Directed study courses will be designated either as liberal arts (A) or as professional (B) credit depending upon the regular course’s catalog entry.
</p>
<p>
E. Credits earned in independent study courses may not exceed six credits per semester.
</p>
<p>
F. Credit assigned for a directed study course will be set equal to the credit value of the regular course for which it is to be substituted.
</p>
<p>
The application for independent and/or directed study (same form) is available online from the Office of Academic Advisement web site under Forms. An independent study requires an outline form (which serves as an official course description) also available under <strong>Forms,</strong> and a bibliography. The outline form is developed between you and the instructor/sponsor and is required along with the independent study application form to register the course. Directed study does not require an outline since the course description is the same as the traditional course.
</p>
<p>
To register for the course, the instructor must complete and submit the application with any supporting documents to the Office of Registration and Records by the appropriate registration dates and deadlines for the relevant semester.
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<em>There are no links for this policy at this time.</em>
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-07
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2014-07
</td>
<td>
Policy Revised (Senate Resolution 2014-2015 #N/A)
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
1979-01-18
</td>
<td>
Policy Adopted (Senate Resolution 1978-1979 #13)
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
N/A
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Affirming Enrollment / Accepting Financial Responsibility Policy</h1>
</div>
</div>
</div>
<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Student - Undergraduate</li> <li>Student Accounts</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Student Accounts & Office of Registration and Records</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2008-08-01</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td>2021-07-21</td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td>2021-07-21</td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
As per the guidance from the New York State Office of the Attorney General, all SUNY schools are advised to require students to affirm enrollment and accept financial responsibility. 
</p>
<p>
Each semester, students must indicate their commitment to their registered schedule for the upcoming term. Students who fail to complete the Affirming Enrollment process will be subject to cancellation of their course registration in order to maximize seating space in those classes for other students. Accepting Financial Responsibility represents the student’s agreement that they are solely responsible for payment of all charges associated with their student account. The student is also acknowledging their agreement to receive all billing statements electronically (“eBills”) via their Brockport email address, as well as their understanding that they will not receive a paper billing statement.
</p>
<h2>Purpose/Scope</h2>
<p>
The purpose of the Affirming Enrollment / Accepting Financial Responsibility Policy is to allow students to complete the registration process, and attest to the University their understanding and agreement that they are solely responsible for paying all assessed tuition, fees and other associated costs of attending during a specific academic term, in accordance with published payment deadlines. 
</p>
<h2>Applicability</h2>
<p>
This policy applies to all students.
</p>
<h2>Definitions</h2>
<p>
Enrolled Student — One who has registered for courses and has accepted responsibility for payment of all associated charges. The University refers to this as Affirming Enrollment and Accepting Financial Responsibility.
</p>
<p>
National Association of University and University Business Officers (NACUBO) — A membership organization of universities and other institutions involved in American higher education.
</p>
<h2>Policy Procedures</h2>
<p>
Each semester, you must indicate your commitment by affirming your enrollment online, via SUNY Brockport’s Web Banner (<a href="http://www.brockport.edu" target="_blank" rel="noopener">www.brockport.edu</a>, Quicklinks, Web Banner), on or before the affirm deadline; in doing so, you are verifying your agreement to pay all charges associated with your student account by the stated tuition payment deadline (generally, the last business day prior to the first day of the term).
</p>
<p>
How to Affirm your Enrollment:    
</p>
<p style="padding-left: 40px;">
• Access Web Banner  
</p>
<p style="padding-left: 40px;">
• Log in using your Net ID and Password  
</p>
<p style="padding-left: 40px;">
• Click on Student Services  
</p>
<p style="padding-left: 40px;">
• Click on Registration  
</p>
<p style="padding-left: 40px;">
• Click on Affirm Enrollment  
</p>
<p style="padding-left: 40px;">
• Click on the drop down menu to select the term you are affirming enrollment for  
</p>
<p style="padding-left: 40px;">
• Click on Submit
</p>
<p style="padding-left: 40px;">
• Read the statement in the “Affirming Enrollment and Accepting Financial Responsibility” box
</p>
<p style="padding-left: 40px;">
• Click the radio button next to Accept (or Decline) 
</p>
<p style="padding-left: 40px;">
• Click Submit
</p>
<p style="padding-left: 40px;">
• Once submitted, click Exit button to log out of Web Banner
</p>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go go" href="/support/registration_records/verification.html" target="_blank" rel="noopener">Verifying Enrollment — Information page</a>
</p>
<p>
<a class="go" href="https://login.microsoftonline.com/696ec499-0f24-4fd9-b691-252a2884ef3b/saml2?SAMLRequest=fZLBbqMwEIbv%2BxTId8A4JoAVqNKtqlZq1ajQPeylMjAQa8GmHhP18Zckjdpeehxp%2Fm9m%2FHlz9T4O3gEsKqNzEgWUeKAb0yrd5%2BSluvVTclX82qAcBzaJ7ez2%2BhneZkDnbRHBuiX322icR7Al2INq4OX5ISd75yYUYVhLrcFO1rRBbU3zbzLWBdDOgvNViGhGqWUPNjwOCMvyiXg3C1tp6U4LXTCD6ZUORtVYg6ZzRg9KQ9CYMVxna2h4lvm0Y9znXZv59TqLfBYzydKUQ7eqT3RGvFtjGzjdkJNODgjEu7%2FJieQqVetkyasVhyym%2Fb7t44glXZ9mydKDO4moDvCZQpzhXqOT2uWEUbbyKfejpIoywWNBaZDE9C%2FxdtY405jhWunzi85WCyNRodByBBSuEeX28UGwgIr63ITirqp2%2Fu6prIj352KGHc0srjSKs4ufWdPHYFKc1YnTxvYr4WeAvMglxael16PHTfiVWHyU3%2F9G8R8%3D&RelayState=%2Fc%2Fauth%2FSSB&SigAlg=http%3A%2F%2Fwww.w3.org%2F2000%2F09%2Fxmldsig%23rsa-sha1&Signature=aBqYOIS%2FJL1J6zpNCVCbnh0IJfJC4674ktoWty89NiXwxwyBgw%2FDACaA%2Bz1FVjIIeHNQ7JjMB9XTcWj%2FQcxAdmRejCSSCROWfzyd%2F%2F0XCgTz3qw%2FsVlOn5Yni59eFhZdY%2FDDTnwHxVKf7CQKLXOvQGRYU8HUu8ANvyiTaMVOyOV5NbWs96CUjww4Kn1UYzCt4ORJ8VD1qP0bF5cj8xpcgYi8akYpVumLRZt2OlURMO%2FRvtWv8hqAni43luf0xIidcBdAaYwDElJbzVsLa4xVlSxyLOuZqdlUXy3kdVbW4kRl60%2F2VdPlLeTUDhZT3b4Zom3mzllvBnN4TK6VR3UmJQ%3D%3D&sso_reload=true" target="_blank" rel="noopener">Web Banner</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:mailto:[email protected]?subject=Affirming%20Enrollment">Office of Registration and Records</a>
</p>
<p>
<a class="go" href="mailto:mailto:[email protected]?subject=Affirming%20Enrollment" target="_blank" rel="noopener">Office of Student Accounts</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2026-07-21
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Revision Date
</td>
<td>
2021-07-21
</td>
<td>
Policy updated
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2008-08-01
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2021-07-21</strong>
</p>
</article>
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<h1>Non-Teaching Employee Phased Retirement Program for Non-Teaching Professionals and Classified Staff Policy</h1>
</div>
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<div class="row space-above more">
<div id='grid_layout_container'>
<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Employment</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Office of Human Resources</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration and Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>Unavailable</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
This program allows non-teaching employees to apply for a reduced work obligation for a period of one year. The reduced work obligation requested must be sufficient to keep the participant benefits eligible.
</p>
<p>
NOTE: Not all positions are conducive to this arrangement. It should be understood that this program is not an entitlement, but rather an option to be explored between the staff member, supervisor, Vice President/Provost of a division. Eligibility does not guarantee acceptance into the program.
</p>
<p>
Both the University and the applicant must carefully consider the implications of participation in this program. Such implications would include a reduced salary, diminished final average salary (for staff in the Employee’s Retirement System or the Teacher’s Retirement System), less money being contributed to retirement contracts, accrual earning changes, and differences in contractual raises (across the board or lump sum distributions). For these reasons, consideration as to whether or not to participate in the program is a serious matter and should be reviewed with great diligence. In many cases, the staff member should review their plans with tax advisors, retirement system representatives, benefits staff or financial planners before making the decision to apply.
</p>
<h2>Purpose/Scope</h2>
<h3>
Goals
</h3>
<ul>
<li>Provide eligible staff with an opportunity to transition smoothly into retirement by working a reduced obligation and developing other facets of their lives.
</li>
<li>Promote workforce succession planning by developing staff and considering internal promotions and reassignments.
</li>
<li>Assure the transfer of knowledge to new staff through mentoring.
</li>
<li>Promote the renewal and vitality of both the participant and the University.
</li>
<li>Generate salary dollars to be deployed in other ways.
</li>
<li>Provide increased university flexibility in staffing.
</li>
</ul>
<h2>Applicability</h2>
<h3>
Eligibility
</h3>
<ul>
<li>Participant must attain age 55 prior to entering the program or during the duration of their participation
</li>
<li>Participant must have 10 years of benefits eligible service with New York State prior to participation.
</li>
</ul>
<h2>Definitions</h2>
<p>
<em>There are no definitions for this policy at this time.</em>
</p>
<h2>Policy Procedures</h2>
<p>
1. Application package completed by applicant and immediate supervisor
</p>
<p style="padding-left: 30px;">
A. Phased Retirement Application Form
</p>
<p style="padding-left: 30px;">
B. Detailed description of revised job duties
</p>
<p style="padding-left: 30px;">
C. Letter of intent to retire and effective date (date will correspond to completion of participation in program)
</p>
<p>
2. Application routed through department/division chain of command for approval
</p>
<p>
3. If package is not approved return package to supervisor with reason for determination
</p>
<p style="padding-left: 30px;">
A. Supervisor notifies applicant If approved see number 4.
</p>
<p>
4. The application package (with appointment form) is submitted to the Office of Human Resources at least three months, but no greater than 12 months prior to the effective date of program participation.
</p>
<p style="padding-left: 30px;">
A. First appointment form will indicate effective date of participation in the program
</p>
<p style="padding-left: 30px;">
*Note: appointment form must reflect reduced work obligation FTE/percentage
</p>
<p style="padding-left: 30px;">
B. Second appointment form will indicate effective date of retirement
</p>
<p>
5. Applicant is sent official letter of acceptance into the program.
</p>
<p>
6. Supervisor must submit updated Performance Program for applicant thirty days prior to program commencement.
</p>
<h2>Links to Related Procedures and Information</h2>
<h3>
Related Forms
</h3>
<p>
Phased Retirement Application Form
</p>
<h2>Contact Information</h2>
<p>
<em>There is no contact information for this policy at this time.</em>
</p>
<h2>History <em>(in descending order)</em></h2>
<table class="bport_data_table">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2019-12-01
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
Unavailable
</td>
<td>
Policy Adopted
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p><em>There are no approvals for this policy at this time.</em></p>
</article>
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<h1>Course Fee Financial Hardship Waiver Policy</h1>
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<div class="row space-above more">
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<article>
<div class='space-below'>
<div class='policy_audit'>
<table class='lw_table_original'>
<tbody>
<tr>
<th class='audit_label'>Category</strong></td>
<td><ul class="multi_value"><li>Financial</li></ul></td>
</tr>
<tr>
<th class='audit_label'>Responsible Unit</strong></td>
<td>Finance & Management</td>
</tr>
<tr>
<th class='audit_label'>Responsible Cabinet Member</strong></td>
<td>VP for Administration & Finance</td>
</tr>
<tr>
<th class='audit_label'>Adoption Date</strong></td>
<td>2023-04-03</td>
</tr>
<tr>
<th class='audit_label'>Last Revision Date</td>
<td></td>
</tr>
<tr>
<th class='audit_label'>Last Review Date</strong></td>
<td></td>
</tr>
</tbody>
</table>
</div>
</div>
<h2>Policy Statement</h2>
<p>
Per SUNY requirements, this policy outlines the financial hardship waiver process for all or part of a course fee charged to a student for a course required to complete their program of study.
</p>
<h2>Purpose/Scope</h2>
<p>
Due to circumstances wherein students may have exhausted their access to financial aid resources that are exclusive of loans or other debt-related options, they may apply for a financial hardship waiver of all or part of a course fee charged to a course required to complete their program of study. During the review of Course Fee Financial Hardship Waiver Applications, the institution will consider a student’s total cost of attendance and other applicable costs against applicable financial aid resources (exclusive of loans).
</p>
<h2>Applicability</h2>
<p>
This policy applies to students enrolled in a course with an associated fee charged to that course which is required to complete their program of study.
</p>
<h2>Definitions</h2>
<p>
Course Fee – A SUNY-approved fee charged to a course that has extraordinary associated costs.
</p>
<h2>Policy Procedures</h2>
<p>
Students must submit the <a href="https://forms.brockport.edu/view.php?id=6788194" target="_blank" rel="noopener">Course Fee Financial Hardship Waiver Application</a> every semester, for the specific applicable course fee(s), for consideration. Students with demonstrated financial hardship may qualify for a hardship waiver to be applied to the course fee(s).
</p>
<p>
A student must meet ALL of the following criteria to be considered:
</p>
<ul>
<li>Currently a SUNY Brockport student matriculated into a program of study in which the course is required for completion of the program
</li>
<li>Eligible to receive federal financial aid
</li>
<li>Applied for federal financial aid and accepted all financial aid for which they qualify (not including the federal Parent PLUS loan)
</li>
<li>Exceeded or exhausted all financial aid
</li>
<li>Total qualified educational expenses (tuition, fees, room and board, and other expenses related to the Cost of Attendance) are greater than their financial aid package (state and federal supplemental grants, or other scholarships)
</li>
<li>Grants, scholarships, and other waivers/exemptions received by the student must be less than the total cost of attendance
</li>
</ul>
<h2>Links to Related Procedures and Information</h2>
<p>
<a class="go" href="https://forms.brockport.edu/view.php?id=6788194" target="_blank" rel="noopener">Course Fee Financial Hardship Waiver Application</a><br />
<a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=398" target="_blank" rel="noopener">SUNY’s Fees, Rentals, and Other Charges Policy</a>
</p>
<h2>Contact Information</h2>
<p>
<a class="go" href="mailto:[email protected]?subject=Course%20Fee%20Financial%20Hardship%20Waiver%20Policy">Assistant Vice President for Finance and Management</a>
</p>
<h2>History <em>(in descending order)</em></h2>
<table width="690">
<thead>
<tr>
<th>
Item
</th>
<th>
Date
</th>
<th>
Explanation
</th>
</tr>
</thead>
<tbody>
<tr>
<td>
Next Review Date
</td>
<td>
2028-04-03
</td>
<td>
Five-year review
</td>
</tr>
<tr>
<td>
Adoption Date
</td>
<td>
2023-04-03
</td>
<td>
Policy Adopted
</td>
</tr>
<tr>
<td>
Draft Review Date
</td>
<td>
2023-03-03
</td>
<td>
Draft Policy under 30-day Campus Review
</td>
</tr>
</tbody>
</table>
<h2>Approval</h2>
<p>
This policy was approved by <strong>President’s Cabinet</strong> on <strong>2023-04-03</strong>
</p>
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