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narrative portion of the report provide additional information concerning those
items that cannot be adequately described on the coded portions of the form. The
wide variation in the causes and circumstances of accidents makes it impractical
to prepare a comprehensive list of items to include in any discussion. The
railroad should include any information that increases our knowledge of the
underlying reasons why the accident occurred and its consequences. Simply
entering, for example, "train struck vehicle at crossing xxx" does not provide
additional insight into the causal factors of the incident.
In addition, a narrative description should not include personal identifiers, such as
names, social security numbers, or payroll identification numbers.
FRA Guide for Preparing Accident/Incident Reports

158
F 6180.57
55. Typed Name and Title
Type or print the name and title of the person responsible for preparing this report
form.
56. Signature
Signature of the person shown in Item 55.
Note: If Form FRA F 6180.57 is to be submitted electronically, signature (Item
56) and date of signature (Item 57) are not required.
57. Date
Date the signature was made in Item 56. This is the date the form was initially
completed.
10.5 Questions and Answers
Q1. A man driving a truck did not see a train occupying a highway-rail grade
crossing and lost control of his vehicle when he slammed on the brakes to
avoid a collision. His truck ended up in the ditch with considerable damage,
and he broke his arm. What reports need to be prepared?
A1. Since an impact did not occur between a highway user and railroad on-track
equipment at a highway-rail grade crossing, you do not need to prepare a
highway-rail accident/incident report (Form FRA F 6180.57). However, the
motorist did sustain a reportable injury arising from the operation of a railroad.
Therefore, an injury report (Form FRA F 6180.55a) must be completed. If the
motorist had struck the consist at the crossing using this example, a Form FRA F
6180.57 would be required even though the impact did not occur on the crossing
site. If an injury report (Form FRA F 6180.55a) is completed for this case, the
Event Circumstance Code should not be “32” Highway-rail collision/impact.
Q2. Say that a highway user struck a signal stand at a highway-rail grade
crossing and was injured, but there was no on-track equipment present, nor
were employees of the railroad in the vicinity. Is this reportable?
A2. No. Section 225.15(a) exempts the reporting of motor vehicle accidents at
highway-rail grade crossings when they do not involve the presence of on-track
equipment or railroad employees.
Q3. A motorist in an off-road vehicle was waiting behind several automobiles at a
crossing site where the gates were down and a standing train was occupying
the track. He apparently became impatient and drove his vehicle off the
highway and parallel to the track to a point where he could cross over the
track behind the train. His vehicle stalled on a parallel set of tracks, and he
was unable to start it. He exited his truck just before a train on the adjacent
FRA Guide for Preparing Accident/Incident Reports

159
F 6180.57
track hit it. Should this be reported as a highway-rail grade crossing
accident/incident or any other type?
A3. An event such as this would not qualify as a highway-rail grade crossing collision
since the motor vehicle operator had left the highway of his own choosing and his
vehicle was struck at a location other than a designated crossing site. The event
would be reportable as an obstruction accident on Form FRA F 6180.54 if
reportable damage was in excess of the threshold. If the motorist had been hurt in
connection with this event, then an injury report (Form FRA F 6180.55a) would
need to be completed.
Q4. There was a collision between a train and an automobile at a highway-rail
grade crossing. The driver was injured and taken by ambulance to a local
hospital. Neither the hospital nor the driver would reveal the injuries to the
railroad. Without knowing the injuries, the railroad cannot determine if the
injury met the FRA’s reportability criteria. Is this injury reportable to
FRA?
A4. FRA realizes that this type of case is difficult to report under these circumstances.
However, when an injury occurs at a highway-rail grade crossing, due to a
collision with a highway user and on track equipment, and the injured highwayuser is taken from the accident scene by an ambulance, then the injury is
reportable unless there is documentation to prove that the injury did not meet the
FRA’s reportability criteria. The injury must be shown on the Highway-Rail
Grade-Crossing Accident/Incident Report Form FRA F 6180.57 and an injury
report must be reported on the Railroad Injury and Illness Summary (Continuation
Sheet) Form FRA F 6180.55a. If no injury information is available then the code
“999” should be placed in block5i – Injury-Illness Code. The railroad would still
be required to contact the highway user in writing (Form FRA F 6180.150) and by
phone.
10.6 Common Reporting Errors
The most common reporting error is when crossing data reported on the Form FRA F 6180.57
does not match the information on file in the U.S. DOT National Crossing Inventory File. The
reporting railroad should always check FRA’s Web site at
http://safetydata.fra.dot.gov/OfficeofSafety, and click on “Crossing” tab to query Inventory file
to ensure that the information matches and is consistent. If the location, type of crossing,
warning devices, etc., are different, the railroad reporting officer should check to see if the
accident was reported at the correct crossing. If it was and the current Inventory information is
outdated or incorrect, then an updated Crossing Inventory Report (Form FRA F 6180.71) should
be filed with the Highway-Rail Crossing Accident Report.
Contradictory Information.
The following is a partial listing of some common errors resulting from contradictory
information.
FRA Guide for Preparing Accident/Incident Reports

160
F 6180.57
If a highway vehicle was moving at the time of the impact, vehicle speed in Item 14 cannot be
“0,” and the vehicle’s position on the crossing shown in Item 16 must be “3” (“Moving over
crossing”).

narrative portion of the report provide additional information concerning those

items that cannot be adequately described on the coded portions of the form. The

wide variation in the causes and circumstances of accidents makes it impractical

to prepare a comprehensive list of items to include in any discussion. The

railroad should include any information that increases our knowledge of the

underlying reasons why the accident occurred and its consequences. Simply

entering, for example, "train struck vehicle at crossing xxx" does not provide

additional insight into the causal factors of the incident.

In addition, a narrative description should not include personal identifiers, such as

names, social security numbers, or payroll identification numbers.

FRA Guide for Preparing Accident/Incident Reports

158

F 6180.57

55. Typed Name and Title

Type or print the name and title of the person responsible for preparing this report

form.

56. Signature

Signature of the person shown in Item 55.

Note: If Form FRA F 6180.57 is to be submitted electronically, signature (Item

56) and date of signature (Item 57) are not required.

57. Date

Date the signature was made in Item 56. This is the date the form was initially

completed.

10.5 Questions and Answers

Q1. A man driving a truck did not see a train occupying a highway-rail grade

crossing and lost control of his vehicle when he slammed on the brakes to

avoid a collision. His truck ended up in the ditch with considerable damage,

and he broke his arm. What reports need to be prepared?

A1. Since an impact did not occur between a highway user and railroad on-track

equipment at a highway-rail grade crossing, you do not need to prepare a

highway-rail accident/incident report (Form FRA F 6180.57). However, the

motorist did sustain a reportable injury arising from the operation of a railroad.

Therefore, an injury report (Form FRA F 6180.55a) must be completed. If the

motorist had struck the consist at the crossing using this example, a Form FRA F

6180.57 would be required even though the impact did not occur on the crossing

site. If an injury report (Form FRA F 6180.55a) is completed for this case, the

Event Circumstance Code should not be “32” Highway-rail collision/impact.

Q2. Say that a highway user struck a signal stand at a highway-rail grade

crossing and was injured, but there was no on-track equipment present, nor

were employees of the railroad in the vicinity. Is this reportable?

A2. No. Section 225.15(a) exempts the reporting of motor vehicle accidents at

highway-rail grade crossings when they do not involve the presence of on-track

equipment or railroad employees.

Q3. A motorist in an off-road vehicle was waiting behind several automobiles at a

crossing site where the gates were down and a standing train was occupying

the track. He apparently became impatient and drove his vehicle off the

highway and parallel to the track to a point where he could cross over the

track behind the train. His vehicle stalled on a parallel set of tracks, and he

was unable to start it. He exited his truck just before a train on the adjacent

FRA Guide for Preparing Accident/Incident Reports

159

F 6180.57

track hit it. Should this be reported as a highway-rail grade crossing

accident/incident or any other type?

A3. An event such as this would not qualify as a highway-rail grade crossing collision

since the motor vehicle operator had left the highway of his own choosing and his

vehicle was struck at a location other than a designated crossing site. The event

would be reportable as an obstruction accident on Form FRA F 6180.54 if

reportable damage was in excess of the threshold. If the motorist had been hurt in

connection with this event, then an injury report (Form FRA F 6180.55a) would

need to be completed.

Q4. There was a collision between a train and an automobile at a highway-rail

grade crossing. The driver was injured and taken by ambulance to a local

hospital. Neither the hospital nor the driver would reveal the injuries to the

railroad. Without knowing the injuries, the railroad cannot determine if the

injury met the FRA’s reportability criteria. Is this injury reportable to

FRA?

A4. FRA realizes that this type of case is difficult to report under these circumstances.

However, when an injury occurs at a highway-rail grade crossing, due to a

collision with a highway user and on track equipment, and the injured highwayuser is taken from the accident scene by an ambulance, then the injury is

reportable unless there is documentation to prove that the injury did not meet the

FRA’s reportability criteria. The injury must be shown on the Highway-Rail

Grade-Crossing Accident/Incident Report Form FRA F 6180.57 and an injury

report must be reported on the Railroad Injury and Illness Summary (Continuation

Sheet) Form FRA F 6180.55a. If no injury information is available then the code

“999” should be placed in block5i – Injury-Illness Code. The railroad would still

be required to contact the highway user in writing (Form FRA F 6180.150) and by

phone.

10.6 Common Reporting Errors

The most common reporting error is when crossing data reported on the Form FRA F 6180.57

does not match the information on file in the U.S. DOT National Crossing Inventory File. The

reporting railroad should always check FRA’s Web site at

http://safetydata.fra.dot.gov/OfficeofSafety, and click on “Crossing” tab to query Inventory file

to ensure that the information matches and is consistent. If the location, type of crossing,

warning devices, etc., are different, the railroad reporting officer should check to see if the

accident was reported at the correct crossing. If it was and the current Inventory information is

outdated or incorrect, then an updated Crossing Inventory Report (Form FRA F 6180.71) should

be filed with the Highway-Rail Crossing Accident Report.

Contradictory Information.

The following is a partial listing of some common errors resulting from contradictory

information.

FRA Guide for Preparing Accident/Incident Reports

160

F 6180.57

If a highway vehicle was moving at the time of the impact, vehicle speed in Item 14 cannot be

“0,” and the vehicle’s position on the crossing shown in Item 16 must be “3” (“Moving over

crossing”).