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Submission Information – This information is used for administrative purposes
and is not available on the public website.
Figure 2-99: U.S. DOT-FRA Crossing Inventory Form Submission Information
Enter the name of the submitter, the organization represented by the submitter, the
telephone number of the submitter, and the date that the Form is being submitted. If the
crossing has multiple forms, the information provided in this section should relate to the
submitting railroad. This information, “Name,” “Organization,” “Phone,” and “Date” must
be provided on the hardcopy Inventory Form only (not electronically). Information
collected electronically will be captured through the user’s account information and the
time-stamped submittal action.
Appendix A-1
APPENDIX A – U.S. DOT Crossing Inventory Form
Obtaining an Inventory Number
Highway-rail and pathway crossings in the United States (both at-grade and gradeseparated) must have an assigned U.S. DOT National Highway-Rail Crossing Inventory
Number (Inventory Number).
Valid Inventory Numbers can be obtained by submitting an email request to:
When submitting an email request for Inventory Numbers, please provide the total
number of Inventory Numbers needed and the name, title, company, mailing address,
phone number, and fax number of the requestor.
Submission of the Inventory Form
The “U.S. DOT Crossing Inventory Form” (Form), is a two-page, single-sheet, five-part
form that provides for easy photocopying and distribution to appropriate parties. The
five parts of the form include the following categories:
Part I. Location and Classification Information
Part II. Railroad Information
Part III. Highway or Pathway Traffic Control Device Information
Part IV. Physical Characteristics
Part V. Public Highway Information
As reflected below, the type of crossing will dictate which parts of the Inventory Form
must be completed by railroads for the initial reporting of new and previously unreported
highway-rail grade and pathway crossings:
 Public Highway-Rail Grade Crossing: Complete entire Inventory Form (with the
exception of I.20 and III.2.K);
 Private Highway-Rail Grade Crossing: Complete Header, plus Parts I, II, and
III.2.K of the Inventory Form and the Submission Information section;
 Public Pathway Grade Crossing: Complete Header, plus Parts I and II of the
Inventory Form (with the exception of I.20) and the Submission Information
section;
 Private Pathway Grade Crossing: Complete Header, plus Parts I, II, and III.2.K
of the Inventory Form and the Submission Information section;
Appendix A-2
 Pedestrian Station Grade Crossing (Station, Ped.): Complete Header, plus Parts
I and II of the Inventory Form (with the exception of I.20) and Submission
Information section;
 Grade-Separated Crossing (highway-rail, pathway, and pedestrian station):
Complete Header, plus Part I of the Inventory Form (with the exception of I.20)
and the Submission Information section.
For periodic updates to the Crossing Inventory, refer to the Responsibility Table in
Appendix B for detailed instructions regarding which data fields must be updated at
least every 3 years by the primary operating railroad.
For a change from a private highway-rail grade crossing to a public highway-rail grade
crossing, railroads must complete the entire Inventory Form (with the exception of I.20
and III.2.K) with updated information.
For a change from a private pathway grade crossing to a public pathway grade
crossing, railroads must update the Header, Parts I, II, and III.2.K of the Inventory Form
and the Submission Information section.
For changes in the crossing surface or a change in the crossing warning devices at a
public highway-rail grade crossing, the primary operating railroad must complete all of
the data fields in the Header of the Inventory Form, check the “Change in Data” box in
“Reason for Update” field and update all data fields in Parts II and III on the Inventory
Form. If a hardcopy Inventory Form update will be submitted to the Crossing Inventory,
complete the Submission Information section of the Inventory Form as well.
Hardcopy Submission
Complete the Submission Information data field at the bottom of page 2 of the Inventory
Form for all hardcopy submissions.
Please refer to FRA’s Web site (www.fra.dot.gov) to obtain the mailing address for hardcopy Inventory Form submissions. To find the appropriate mailing address enter
“crossing inventory” in the search box of the FRA homepage.
Electronic Submission
Completed Inventory Forms may also be submitted electronically to the
U.S. DOT National Highway-Rail Crossing Inventory. Detailed instructions for the
electronic submission of Inventory Forms can be found in the Electronic Submission
Instructions, which is a separate document.
Appendix A-3
Appendix A-4
Appendix B-1
APPENDIX B – Responsibility Table for Periodic Updates to the
Crossing Inventory
This responsibility table only applies to periodic updates to the Crossing
Inventory. This table is intended to clarify which fields have been assigned to
primary operating railroads (i.e., railroad or urban rapid transit operator) for
updating and which fields have been assigned to State agencies for voluntary
updating.
For guidance on reporting new and previously unreported crossings, please
refer to the Introduction and Appendix A to this Guide.
Entities subject to FRA’s final rule on National Highway-Rail Crossing Inventory
Reporting Requirements should refer to the rule published in the Federal
Register, as well as the additional information provided in this Guide. Should
any portion of this table conflict with the final rule, the language of the final rule
shall govern.
O – Optional; R – Required; C – Conditionally Required; LLLLLL – Not Applicable
(see Guide for instructions)
Box Field
Update Provided
by State
Update Provided by
Railroad or Transit
Public Private Public Private
Header
A. Revision Date R R R