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G - Interlocking G - Interlocking G - Interlocking
J - Positive Train Control J - Positive Train Control J - Positive Train Control
L - Special Instructions L - Special Instructions L - Special Instructions
Q - Traffic Control System/CTC Q - Traffic Control System/CTC Q - Traffic Control System/CTC
T- Other Than Main Track T - Other Than Main Track T - Other Than Main Track
Z - Other - Narrative Required Z - Other - Narrative Required Z - Other - Narrative Required
2 - Non Signaled 5 - Other Than Main Track E - Broken Rail Monitoring E - Broken Rail Monitoring E - Broken Rail Monitoring
J - Positive Train Control J - Positive Train Control J - Positive Train Control
L - Special Instructions L - Special Instructions L - Special Instructions
M - Switch Point Monitoring M - Switch Point Monitoring M - Switch Point Monitoring
Z - Other - Narrative Required Z - Other - Narrative Required Z - Other - Narrative Required
No other codes allowed
FRA Guide for Preparing Accident/Incident Reports
Appendix K - 1 Electronic Submission of Reports
APPENDIX K
Electronic Submission of Reports to FRA
The instructions in this Guide are limited to issues associated with recordkeeping and reporting.
Railroads may transmit their monthly reports to FRA by alternative means, as an electronic file
on optical media or submitted over the Internet. The technical information needed for doing this
is not described in this Guide, since it is not necessary for reporting decisions. A separate
manual is available, upon request, that contains the specifications for doing this, and is titled
“Companion Guide: Guidelines for Submitting Accident/Incident Reports by Alternative
Methods.”
To assist railroads in maintaining and submitting records and reports required by this rule, FRA
developed the software package Accident/Incident Report Generator (AIRG) for personal
computers that have Windows-based operating systems. FRA will provide you with a copy of
this software free of charge, upon request by the reporting officer. You can find an AIRG
Accident Incident Report Generator Request Form at:
http://safetydata.fra.dot.gov/OfficeofSafety/publicsite/Forms.aspx
Railroads submitting electronically can either submit a printed copy of the signed Form FRA F
6180.55, or alternatively send in a scanned copy of the signed form in .pdf or .jpg format. The
railroad must maintain the original completed FRA Form F 6180.55 and the electronic
notification of receipt of the form, per 49 CFR 225.27.
FRA Guide for Preparing Accident/Incident Reports
Appendix L - 1 49 CFR 225
APPENDIX L
49 CFR 225
1
PART 225-RAILROAD ACCIDENTS/INCIDENTS: REPORTS CLASSIFICATION, AND INVESTIGATIONS
Authority: 49 U.S.C. 103, 322(a), 20103, 20107, 20901-02, 21301, 21302, 21311; 28 U.S.C. 2461, note; and 49
CFR 1.49.
Source: 39 FR 43224, Dec. 11, 1974, unless otherwise noted.
Effective Date: July 1, 2011.
Published: May 23, 2011.
§ 225.1 Purpose.
The purpose of this part is to provide the Federal Railroad Administration with accurate information concerning the
hazards and risks that exist on the Nation's railroads. FRA needs this information to effectively carry out its
regulatory responsibilities under 49 U.S.C. chapters 201-213. FRA also uses this information for determining
comparative trends of railroad safety and to develop hazard elimination and risk reduction programs that focus on
preventing railroad injuries and accidents. Any State may require railroads to submit to it copies of
accident/incident and injury/illness reports filed with FRA under this part, for accidents/incidents and
injuries/illnesses which occur in that State.
§ 225.3 Applicability.
(a) Except as provided in paragraphs (b), (c), and (d), this part applies to all railroads except--
(1) A railroad that operates freight trains only on track inside an installation which is not part of the general
railroad system of transportation or that owns no track except for track that is inside an installation that is
not part of the general railroad system of transportation and used for freight operations.
(2) Rail mass transit operations in an urban area that are not connected with the general railroad system of
transportation.
(3) A railroad that exclusively hauls passengers inside an installation that is insular or that owns no track
except for track used exclusively for the hauling of passengers inside an installation that is insular. An
operation is not considered insular if one or more of the following exists on its line:
(i) A public highway-rail grade crossing that is in use;
(ii) An at-grade rail crossing that is in use;
(iii) A bridge over a public road or waters used for commercial navigation; or
(iv) A common corridor with a railroad, i.e., its operations are within 30 feet of those of any
railroad.
(b) The Internal Control Plan requirements in § 225.33(a)(3) through (a)(11) do not apply to--
(1) Railroads that operate or own track on the general railroad system of transportation that have 15 or
fewer employees covered by the hours of service law (49 U.S.C. 21101-21107) and
(2) Railroads that operate or own track exclusively off the general system.
(c) The recordkeeping requirements regarding accountable injuries and illnesses and accountable rail equipment
accidents/incidents found in § 225.25(a) through (g) do not apply to--
(1) Railroads that operate or own track on the general railroad system of transportation that have 15 or
fewer employees covered by the hours of service law (49 U.S.C. 21101-21107) and
(2) Railroads that operate or own track exclusively off the general system.
(d) All requirements in this part to record or report an injury or illness incurred by any classification of person that
results from a non-train incident do not apply to railroads that operate or own track exclusively off the general
railroad system of transportation, unless the non-train incident involves in- service on-track equipment.
§ 225.5 Definitions.
As used in this part—
2
Accident/incident means:
(1) Any impact between railroad on-track equipment and a highway user at a highway-rail grade crossing. The
term “highway user” includes automobiles, buses, trucks, motorcycles, bicycles, farm vehicles, pedestrians, and all
other modes of surface transportation motorized and un-motorized;
(2) Any collision, derailment, fire, explosion, act of God, or other event involving operation of railroad on-track
equipment (standing or moving) that results in reportable damages greater than the current reporting threshold to
railroad on-track equipment, signals, track, track structures, and roadbed;
(3) Each death, injury, or occupational illness that is a new case and meets the general reporting criteria listed in
§ 225.19(d)(1) through (d)(6) if an event or exposure arising from the operation of a railroad is a discernable cause
of the resulting condition or a discernable cause of a significant aggravation to a pre-existing injury or illness. The
event or exposure arising from the operation of a railroad need only be one of the discernable causes; it need not be
the sole or predominant cause.
Accountable injury or illness means any abnormal condition or disorder of a railroad employee that causes or
requires the railroad employee to be examined or treated by a qualified health care professional, regardless of