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The flowchart below had been designed to allow railroad officials a quick reference for
determining if telephonic reporting is required after a train accident, train incident, non
train incident or other event. It does not replace the actual rule text. Users of the flow
chart are encouraged to review the rule text in Appendix L, § 225.9 Telephonic reports of
certain accidents/incidents and other events.
Death or injury
of five or more persons as a
result of an accident/incident or
event/exposure arising from the
operation of the railroad?
No
Telephonic
notification
required.
Yes
Is Telephone Notification Required?
Telephonic
notification
required.
Damage of $150,000 or more
(including non railroad
property)?
Yes
No
No
(Continued from Previous Page)
Damage of $25,000 or more
(including non railroad
property)?
Telephonic
notification
required.
No telephonic
notification
required.
Yes
No
No
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Passenger train (with
passengers on board)?
Was there an evacuation
of the train?
Telephonic
notification
required.
Yes Yes
No
Is Telephone Notification Required?
Fouls a main line used for
scheduled passenger service?
Telephonic
notification
required by
freight railroad.
No telephonic
notification
required.
(Continued from Previous Page)
Yes
No
Was the accident
a collision or derailment?
Scheduled passenger service
on track affected?
Telephonic
notification
required by
freight railroad.
No telephonic
notification
required.
No
1 Using the FRA Criteria for determination of an accident.
2 Even due to natural causes not related to rail operations, later the railroad may deem the fatality is not reportable to the FRA.
3 See FRA Definition.
4 A railroad is only required to report those fatalities occurring within 24 hours of the highway-rail grade crossing accident/incident.
Yes Yes
No
No
A
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FRA Guide for Preparing Accident/Incident Reports
Sample Letter to Accompany Appendix N - 1 Highway User Injury Inquiry Form
APPENDIX N
Sample Cover Letter to Accompany Highway User Injury Inquiry Form
(Form FRA F 6180.150)
[Railroad Name]
[Railroad Address]
[Date]
[Highway User Name]
[Highway User Address]
Dear [Highway User],
[Railroad’s Name] records show that you may have been involved in the highway-rail grade
crossing accident/incident described in Part I of the attached form (Form FRA F 6180.150,
“Highway User Injury Inquiry Form”). (The term “highway-rail grade crossing” includes a
pathway crossing explicitly authorized by a public authority or a railroad carrier that is dedicated