Orami01/Test3 · Datasets at Hugging Face

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Note: The primary operating railroad is responsible for updating the Crossing Inventory to reflect that a highway-rail grade crossing or pathway grade crossing has been placed into active service. This update should be made as soon as possible, but must be made no later than the next required periodic update.

• Date Change Only – An update to indicate that crossing data has not changed since the last update to the Crossing Inventory. If this box is checked, the GCIS will not allow changes to be made to any other data fields in the Crossing Inventory prior to submission.

• Change in Primary Operating RR – A change in primary operating railroad.

• Admin. Correction – A correction to data that is currently contained in the Crossing Inventory. This box should be checked for corrections of data previously submitted in error. (This box should not be checked to report a previously unreported crossing.)

• Quiet Zone Update – Any change to the quiet zone status for that crossing. Note: This box is reserved for FRA use only.

Depending on the reporting agency, only certain values apply. New Crossing, No
Traffic, Re-Open, and Change in Primary Operating RR are limited to railroads. Closed, Change in Data, Date Change Only, and Admin. Correction may apply to all reporting entities. As noted above, Quiet Zone Update will only apply to FRA use (Part I, Box 25).

D. DOT Crossing Inventory Number

Figure 2-5: U.S. DOT-FRA Crossing Inventory Form Heading, Item D

Enter a valid Inventory Number (6-digits followed by an alpha character). Please refer to Appendix A for an explanation about how to obtain Inventory Numbers for new and previously unreported crossings.

For new or previously unreported crossings, the assignment of an Inventory Number occurs when the number is placed on a completed Inventory Form by the responsible railroad and the completed Inventory Form is submitted for inclusion in the U.S. DOT National Highway-Rail Crossing Inventory. More than one crossing number may be assigned to multiple pathway crossings within a station or yard facility.

Note: Once assigned, the Inventory Number stays with that location forever. If the crossing is eventually closed, the Inventory Number and data at the time of closure remains in the file. If the crossing is reopened at the same location, the same Inventory Number must be used again.

Inventory Number Assignment: Only one Inventory Number may be assigned to a crossing even if the individual tracks belong to more than one Railroad Company or track owner.

Crossing on Multi-lane Roads: A crossing on a multi-lane roadway shall be reported as a single crossing and there shall only be one Inventory Number assigned even if a railroad track moves diagonally across a highway-highway intersection.

Crossings on Private Company or Railroad Property: Where there is more than one crossing in a railroad yard or an area belonging to a private company, a port, or a dock, one Inventory Number may be assigned to include all crossings within the private property limits. In addition, one Inventory Number may be used for multiple pathway crossings contained within a railway station. When one Inventory Number has been assigned to multiple crossings, the primary operating railroad may determine the best method for selecting latitude and longitude coordinates for the purpose of submitting data to the Crossing Inventory. However, when more than one railroad owns track that leads into a private company, port, or dock area, each railroad will be considered to be a primary operating railroad and must assign its own Inventory Number to the crossing(s) within the private company.

If the railroad would like to extract one or more crossings that have been grouped together under the same Inventory Number, the railroad may request a new Inventory Number for each extracted crossing. However, the original Inventory Number must continue to be assigned to at least one of the crossings that were previously grouped together. In order to maintain a link between the new Inventory Number and the original Inventory Number, the primary operating railroad must also include a note in the “Narrative (Railroad Use)” data field in Part I of the Inventory Form that references the original Inventory Number for each crossing that has been assigned a new Inventory Number.

Diagonal Crossing through a Highway-Highway Intersection: When the railroad tracks run diagonally through a highway-highway intersection, thus bisecting the two roadways, only one Crossing Inventory Number is to be assigned and the names of both roadways are to be identified in the Street/Road Name data field.

Highway Bridge Grade-Separated Crossings: When roadways have highway bridge structures that are grade-separated crossings (usually two separate bridges each used for highway traffic in opposite directions), assign one number to each structure if the bridge structures are separated by 100 feet or more. If the bridge structures are less than 100 feet apart, one or two numbers may be assigned in accordance with State policy. Assign only one Crossing Inventory Number for bridge structures that are connected or considered to be one structure for both directions of highway traffic.

Conversion of an At-Grade Crossing to a Grade-Separated Crossing: When an atgrade crossing is replaced with a grade separation, the at-grade crossing shall be closed and a new crossing inventory number assigned to the grade separation. In the Narrative, it is advisable to indicate something like “replaces at-grade crossing with DOT Number ######X.”


2. Part I – Location and Classification Information


Figure 2-6: U.S. DOT-FRA Crossing Inventory Form Part I, Location and Classification Information

1. Primary Operating Railroad

Figure 2-7: U.S. DOT-FRA Crossing Inventory Form Part I, Item 1

Enter the valid, railroad code (up to four letters) for the “Primary Operating Railroad” company.


The primary operating railroad may or may not own and maintain the roadbed, tracks, and signal system controlling the crossing. If the primary operating railroad company is not the owner of the track, enter the owner's name in Item 16, “Crossing Owner.”

However, an operating railroad that contracts out its train operations, such as some commuter railroads, should identify itself as the primary operating railroad, if the operating railroad qualifies for primary operating railroad status. The contract railroad operator should not be identified as the primary operating railroad.

Entities who are not subject to the reporting and updating requirements contained in Title 49 Code of Federal Regulations (CFR) Part 234, Subpart F, such as plant railroads and urban rapid transit operators who do not operate through highway-rail or pathway crossings located on track shared with general system railroads or crossings located within a common right-of-way or corridor with a general system railroad, are invited to submit crossing data to the Crossing Inventory on a voluntary basis. For this limited purpose, any railroad-related entity that submits crossing data to the Crossing Inventory should identify itself as the primary operating railroad when submitting crossing data to the Crossing Inventory.

Where multiple railroads or urban rapid transit operators operate trains on separate tracks through the same crossing, each railroad or urban rapid transit operator must submit crossing data to the Crossing Inventory (see Part I, Item 7 below), and each must place its name in the field titled “Primary Operating Railroad” (this links each railroad to the data it has submitted).

Note: FRA assigns valid railroad codes. If the valid railroad or company code is not known, the initiator should contact FRA to obtain the correct code, or to have a new code assigned for a new railroad or company. In the latter case, the complete railroad company name, address, telephone number, and a contact person are required. To contact FRA about railroad or company codes, send an email to:
[email protected].

2. State

Figure 2-8: U.S. DOT-FRA Crossing Inventory Form Part I, Item 2

Enter the two-character U.S. Postal Service (USPS) abbreviation for the State where the crossing is located.

If the crossing is on a State boundary so that parts of the crossing lie in two or more States, the agreement must be made between the two States as to which will claim the crossing for inventory record purposes and that State’s abbreviation must be shown. When a crossing is located on a State line, it is suggested that the crossing be inventoried by, and shown as in, the State that is geographically south or east of the crossing. FRA suggests that when a crossing lies on the border of a State that this be noted in the appropriate comment boxes at the end of Part I, giving the name of the other entity.

3. County

Figure 2-9: U.S. DOT-FRA Crossing Inventory Form Part I, Item 3

Enter the name of the county (or parish) where the crossing is located. The county must be in the State identified in Part I, Item 2.

If the crossing is on a county line so that parts of the crossing lie in two or more counties, a decision must be made to place it in only one county. When a crossing is located on a county line, it is suggested that the crossing be shown as in the county that is geographically south or east of the crossing. FRA suggests that when a crossing lies on the border of a county that this be noted in the appropriate comment boxes at the end of Part I, giving the name of the other entity.

4. City/Municipality

Figure 2-10: U.S. DOT-FRA Crossing Inventory Form Part I, Item 4

Enter a check to indicate if the crossing is located “In” or “Near” the specified “City/Municipality.”

If the crossing is not within the boundaries of a city, town, or village, enter a check in the box for “Near.” If “Near” is checked, enter the name of the city or municipality along the rail line that is closest to the crossing. The city must be in the State identified in Item 2, but it does not have to be in the county identified in Item 3, “County.”

If the crossing is located within the boundaries of a city, town, or village, enter a check in the box for “In” and enter the name of the city, town, or village in which the crossing is located. The city must be in the county identified in Part I, Item 3.

If parts of the crossing lie in two or more cities, towns, or villages, identify only one city or municipality. FRA suggests that when a crossing lies on the border of two or more cities, towns, or villages that this be noted in the appropriate comment boxes at the end of Part I, giving the name of the other cities or municipalities.

5. Street/Road Name & Block Number

Figure 2-11: U.S. DOT-FRA Crossing Inventory Form Part I, Item 5

Enter the street or road name. Street name aliases should not be used.

The block number field is optional. In order to complete this field, enter the block number (up to 6 characters) of the street or road where the crossing is located in the right side of the box. For example, if the closest building has an address of “4285,” then the block number is “4200.”

For new crossings and future updates, enter the full street name without abbreviations (e.g., N. Canal St. should be North Canal Street, 4th Oak Ave should be Fourth Oak Avenue).

If the roadway is private and it has a name, enter the name of the road or the owner's name. Otherwise, if such information is unknown, enter “private“.

Note: The primary operating railroad is responsible for updating the Crossing Inventory to reflect that a highway-rail grade crossing or pathway grade crossing has been placed into active service. This update should be made as soon as possible, but must be made no later than the next required periodic update.

• Date Change Only – An update to indicate that crossing data has not changed since the last update to the Crossing Inventory. If this box is checked, the GCIS will not allow changes to be made to any other data fields in the Crossing Inventory prior to submission.

• Change in Primary Operating RR – A change in primary operating railroad.

• Admin. Correction – A correction to data that is currently contained in the Crossing Inventory. This box should be checked for corrections of data previously submitted in error. (This box should not be checked to report a previously unreported crossing.)

• Quiet Zone Update – Any change to the quiet zone status for that crossing. Note: This box is reserved for FRA use only.

Depending on the reporting agency, only certain values apply. New Crossing, No

Traffic, Re-Open, and Change in Primary Operating RR are limited to railroads. Closed, Change in Data, Date Change Only, and Admin. Correction may apply to all reporting entities. As noted above, Quiet Zone Update will only apply to FRA use (Part I, Box 25).

D. DOT Crossing Inventory Number

Figure 2-5: U.S. DOT-FRA Crossing Inventory Form Heading, Item D

Enter a valid Inventory Number (6-digits followed by an alpha character). Please refer to Appendix A for an explanation about how to obtain Inventory Numbers for new and previously unreported crossings.

For new or previously unreported crossings, the assignment of an Inventory Number occurs when the number is placed on a completed Inventory Form by the responsible railroad and the completed Inventory Form is submitted for inclusion in the U.S. DOT National Highway-Rail Crossing Inventory. More than one crossing number may be assigned to multiple pathway crossings within a station or yard facility.

Note: Once assigned, the Inventory Number stays with that location forever. If the crossing is eventually closed, the Inventory Number and data at the time of closure remains in the file. If the crossing is reopened at the same location, the same Inventory Number must be used again.

Inventory Number Assignment: Only one Inventory Number may be assigned to a crossing even if the individual tracks belong to more than one Railroad Company or track owner.

Crossing on Multi-lane Roads: A crossing on a multi-lane roadway shall be reported as a single crossing and there shall only be one Inventory Number assigned even if a railroad track moves diagonally across a highway-highway intersection.

Crossings on Private Company or Railroad Property: Where there is more than one crossing in a railroad yard or an area belonging to a private company, a port, or a dock, one Inventory Number may be assigned to include all crossings within the private property limits. In addition, one Inventory Number may be used for multiple pathway crossings contained within a railway station. When one Inventory Number has been assigned to multiple crossings, the primary operating railroad may determine the best method for selecting latitude and longitude coordinates for the purpose of submitting data to the Crossing Inventory. However, when more than one railroad owns track that leads into a private company, port, or dock area, each railroad will be considered to be a primary operating railroad and must assign its own Inventory Number to the crossing(s) within the private company.

If the railroad would like to extract one or more crossings that have been grouped together under the same Inventory Number, the railroad may request a new Inventory Number for each extracted crossing. However, the original Inventory Number must continue to be assigned to at least one of the crossings that were previously grouped together. In order to maintain a link between the new Inventory Number and the original Inventory Number, the primary operating railroad must also include a note in the “Narrative (Railroad Use)” data field in Part I of the Inventory Form that references the original Inventory Number for each crossing that has been assigned a new Inventory Number.

Diagonal Crossing through a Highway-Highway Intersection: When the railroad tracks run diagonally through a highway-highway intersection, thus bisecting the two roadways, only one Crossing Inventory Number is to be assigned and the names of both roadways are to be identified in the Street/Road Name data field.

Highway Bridge Grade-Separated Crossings: When roadways have highway bridge structures that are grade-separated crossings (usually two separate bridges each used for highway traffic in opposite directions), assign one number to each structure if the bridge structures are separated by 100 feet or more. If the bridge structures are less than 100 feet apart, one or two numbers may be assigned in accordance with State policy. Assign only one Crossing Inventory Number for bridge structures that are connected or considered to be one structure for both directions of highway traffic.

Conversion of an At-Grade Crossing to a Grade-Separated Crossing: When an atgrade crossing is replaced with a grade separation, the at-grade crossing shall be closed and a new crossing inventory number assigned to the grade separation. In the Narrative, it is advisable to indicate something like “replaces at-grade crossing with DOT Number ######X.”

2. Part I – Location and Classification Information

Figure 2-6: U.S. DOT-FRA Crossing Inventory Form Part I, Location and Classification Information

1. Primary Operating Railroad

Figure 2-7: U.S. DOT-FRA Crossing Inventory Form Part I, Item 1

Enter the valid, railroad code (up to four letters) for the “Primary Operating Railroad” company.

The primary operating railroad may or may not own and maintain the roadbed, tracks, and signal system controlling the crossing. If the primary operating railroad company is not the owner of the track, enter the owner's name in Item 16, “Crossing Owner.”

However, an operating railroad that contracts out its train operations, such as some commuter railroads, should identify itself as the primary operating railroad, if the operating railroad qualifies for primary operating railroad status. The contract railroad operator should not be identified as the primary operating railroad.

Entities who are not subject to the reporting and updating requirements contained in Title 49 Code of Federal Regulations (CFR) Part 234, Subpart F, such as plant railroads and urban rapid transit operators who do not operate through highway-rail or pathway crossings located on track shared with general system railroads or crossings located within a common right-of-way or corridor with a general system railroad, are invited to submit crossing data to the Crossing Inventory on a voluntary basis. For this limited purpose, any railroad-related entity that submits crossing data to the Crossing Inventory should identify itself as the primary operating railroad when submitting crossing data to the Crossing Inventory.

Where multiple railroads or urban rapid transit operators operate trains on separate tracks through the same crossing, each railroad or urban rapid transit operator must submit crossing data to the Crossing Inventory (see Part I, Item 7 below), and each must place its name in the field titled “Primary Operating Railroad” (this links each railroad to the data it has submitted).

Note: FRA assigns valid railroad codes. If the valid railroad or company code is not known, the initiator should contact FRA to obtain the correct code, or to have a new code assigned for a new railroad or company. In the latter case, the complete railroad company name, address, telephone number, and a contact person are required. To contact FRA about railroad or company codes, send an email to:

[email protected].

2. State

Figure 2-8: U.S. DOT-FRA Crossing Inventory Form Part I, Item 2

Enter the two-character U.S. Postal Service (USPS) abbreviation for the State where the crossing is located.

If the crossing is on a State boundary so that parts of the crossing lie in two or more States, the agreement must be made between the two States as to which will claim the crossing for inventory record purposes and that State’s abbreviation must be shown. When a crossing is located on a State line, it is suggested that the crossing be inventoried by, and shown as in, the State that is geographically south or east of the crossing. FRA suggests that when a crossing lies on the border of a State that this be noted in the appropriate comment boxes at the end of Part I, giving the name of the other entity.

3. County

Figure 2-9: U.S. DOT-FRA Crossing Inventory Form Part I, Item 3

Enter the name of the county (or parish) where the crossing is located. The county must be in the State identified in Part I, Item 2.

If the crossing is on a county line so that parts of the crossing lie in two or more counties, a decision must be made to place it in only one county. When a crossing is located on a county line, it is suggested that the crossing be shown as in the county that is geographically south or east of the crossing. FRA suggests that when a crossing lies on the border of a county that this be noted in the appropriate comment boxes at the end of Part I, giving the name of the other entity.

4. City/Municipality

Figure 2-10: U.S. DOT-FRA Crossing Inventory Form Part I, Item 4

Enter a check to indicate if the crossing is located “In” or “Near” the specified “City/Municipality.”

If the crossing is not within the boundaries of a city, town, or village, enter a check in the box for “Near.” If “Near” is checked, enter the name of the city or municipality along the rail line that is closest to the crossing. The city must be in the State identified in Item 2, but it does not have to be in the county identified in Item 3, “County.”

If the crossing is located within the boundaries of a city, town, or village, enter a check in the box for “In” and enter the name of the city, town, or village in which the crossing is located. The city must be in the county identified in Part I, Item 3.

If parts of the crossing lie in two or more cities, towns, or villages, identify only one city or municipality. FRA suggests that when a crossing lies on the border of two or more cities, towns, or villages that this be noted in the appropriate comment boxes at the end of Part I, giving the name of the other cities or municipalities.

5. Street/Road Name & Block Number

Figure 2-11: U.S. DOT-FRA Crossing Inventory Form Part I, Item 5

Enter the street or road name. Street name aliases should not be used.

The block number field is optional. In order to complete this field, enter the block number (up to 6 characters) of the street or road where the crossing is located in the right side of the box. For example, if the closest building has an address of “4285,” then the block number is “4200.”

For new crossings and future updates, enter the full street name without abbreviations (e.g., N. Canal St. should be North Canal Street, 4th Oak Ave should be Fourth Oak Avenue).

If the roadway is private and it has a name, enter the name of the road or the owner's name. Otherwise, if such information is unknown, enter “private“.