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SCT# Dallas/Ft Worth - Texarkana - Little Rock
SCO# Dallas/Ft Worth - Oklahoma City - Tulsa


FRA Guide for Preparing
Accident/Incident Reports
U.S. Department of Transportation
Federal Railroad Administration
Office of Railroad Safety
DOT/FRA/RRS-22
Published: May 23, 2011
Effective: July 1, 2011
This page intentionally left blank

MAIL MONTHLY ACCIDENT/INCIDENT REPORTING SUBMISSIONS TO:
FRA Project Office
2600 Park Tower Drive, Suite 1000
Vienna, VA 22180
Please refer to http://safetydata.fra.dot.gov/OfficeofSafety, and click on “Click Here for
Changes in Accident/Incident Recordkeeping and Reporting” for updated information.



iv
Preface
The Federal Railroad Administration’s (FRA) regulations on reporting railroad
accidents/incidents are found primarily in Title 49 Code of Federal Regulations (CFR) Part 225.1

The purpose of the regulations in Part 225 is to provide FRA with accurate information
concerning the hazards and risks that exist on the Nation’s railroads. See § 225.1. FRA needs
this information to effectively carry out its regulatory and enforcement responsibilities under the
Federal railroad safety statutes.2
FRA also uses this information for determining comparative
trends of railroad safety and to develop hazard elimination and risk reduction programs that
focus on preventing railroad injuries and accidents.

1
For brevity, further references in the Guide to sections in 49 CFR Part 225 will omit “49 CFR” and include only
the section, e.g., § 225.9.
2
Title 49 U.S.C. chapters 51, 201–213.



v
Table of Contents
Executive Summary ........................................................................................................................ 1
1. Overview of Railroad Accident/Incident Recordkeeping and Reporting Requirements and
Miscellaneous Provisions and Information ............................................................................... 4
1.1 General ............................................................................................................................. 4
1.1.1 Purpose of the FRA Guide for Preparing Accident/Incident Reports ........................ 4
1.1.2 Applicability .............................................................................................................. 4
1.1.3 Consolidated Reporting ............................................................................................. 4
1.2 Major Recordkeeping and Reporting Requirements Under Part 225 .............................. 4
1.2.1 Telephonic Reporting................................................................................................. 4
1.2.2 Annual Reports to FRA ............................................................................................. 5
1.2.3 Monthly Reports to FRA ........................................................................................... 5
1.2.4 Late, Amended, and Updated Reports ....................................................................... 7
1.2.5 Recordkeeping ........................................................................................................... 9
1.3 Miscellaneous Provisions and Information .................................................................... 12
1.3.1 Assistance and Guidance ......................................................................................... 12
1.3.2 Copies of the Regulations ........................................................................................ 12
1.3.3 Reporting Decisions ................................................................................................. 12
1.3.4 Claimed But Not Admitted Submissions ................................................................. 12
1.3.5 Penalties ................................................................................................................... 13
1.3.6 Public Examination and Use of Reports .................................................................. 13
1.4 Questions and Answers .................................................................................................. 14
2. Definitions............................................................................................................................... 16
3. Form FRA F 6180.55 - Railroad Injury and Illness Summary ............................................... 29
3.1 Requirement ................................................................................................................... 29
3.2 General Instructions and Interpretations ........................................................................ 29
3.3 Instructions for Completing Form FRA F 6180.55 ....................................................... 29
3.4 Common Reporting Errors ............................................................................................. 34
3.5 Submission and Retention.............................................................................................. 34
4. Form FRA F 6180.98 - Railroad Employee Injury and/or Illness Record .............................. 35
4.1 Requirement ................................................................................................................... 35
5. Form FRA F 6180.97 - Initial Rail Equipment Accident/Incident Record ............................. 39
5.1 Requirement ................................................................................................................... 39
5.2 Questions and Answers .................................................................................................. 43
6. Form FRA F 6180.55a - Railroad Injury and Illness Summary (Continuation Sheet) ........... 45
6.1 Requirement ................................................................................................................... 45
6.2 Reporting Exceptions ..................................................................................................... 46
6.3 Suicide Data ................................................................................................................... 48
6.4 Covered Data ................................................................................................................. 49
6.5 Employee On-Duty Injury/Illness Reporting ................................................................. 50
6.5.1 Questions and Answers on Employee On-Duty Injury/Illness Reporting ............... 50
6.6 Determination of Work-Relatedness .............................................................................. 52
6.6.1 Interpretations on Work-Relatedness ....................................................................... 53
6.6.2 Questions and Answers on Employees—Determination of Work-Relatedness ...... 58
6.7 Determination of New Cases ......................................................................................... 63



vi
6.7.1 Questions and Answers on New Cases .................................................................... 64
6.8 General Reporting Criteria ............................................................................................. 65
6.8.1 Questions and Answers on General Reporting Criteria ........................................... 65
6.8.2 Questions and Answers on Days Away from Work ................................................ 66
6.9 Restricted Work ............................................................................................................. 70
6.9.1 Questions and Answers on Restricted Work ........................................................... 71

SCT# Dallas/Ft Worth - Texarkana - Little Rock

SCO# Dallas/Ft Worth - Oklahoma City - Tulsa

FRA Guide for Preparing

Accident/Incident Reports

U.S. Department of Transportation

Federal Railroad Administration

Office of Railroad Safety

DOT/FRA/RRS-22

Published: May 23, 2011

Effective: July 1, 2011

This page intentionally left blank

MAIL MONTHLY ACCIDENT/INCIDENT REPORTING SUBMISSIONS TO:

FRA Project Office

2600 Park Tower Drive, Suite 1000

Vienna, VA 22180

Please refer to http://safetydata.fra.dot.gov/OfficeofSafety, and click on “Click Here for

Changes in Accident/Incident Recordkeeping and Reporting” for updated information.

iv

Preface

The Federal Railroad Administration’s (FRA) regulations on reporting railroad

accidents/incidents are found primarily in Title 49 Code of Federal Regulations (CFR) Part 225.1

The purpose of the regulations in Part 225 is to provide FRA with accurate information

concerning the hazards and risks that exist on the Nation’s railroads. See § 225.1. FRA needs

this information to effectively carry out its regulatory and enforcement responsibilities under the

Federal railroad safety statutes.2

FRA also uses this information for determining comparative

trends of railroad safety and to develop hazard elimination and risk reduction programs that

focus on preventing railroad injuries and accidents.

1

For brevity, further references in the Guide to sections in 49 CFR Part 225 will omit “49 CFR” and include only

the section, e.g., § 225.9.

2

Title 49 U.S.C. chapters 51, 201–213.

v

Table of Contents

Executive Summary ........................................................................................................................ 1

1. Overview of Railroad Accident/Incident Recordkeeping and Reporting Requirements and

Miscellaneous Provisions and Information ............................................................................... 4

1.1 General ............................................................................................................................. 4

1.1.1 Purpose of the FRA Guide for Preparing Accident/Incident Reports ........................ 4

1.1.2 Applicability .............................................................................................................. 4

1.1.3 Consolidated Reporting ............................................................................................. 4

1.2 Major Recordkeeping and Reporting Requirements Under Part 225 .............................. 4

1.2.1 Telephonic Reporting................................................................................................. 4

1.2.2 Annual Reports to FRA ............................................................................................. 5

1.2.3 Monthly Reports to FRA ........................................................................................... 5

1.2.4 Late, Amended, and Updated Reports ....................................................................... 7

1.2.5 Recordkeeping ........................................................................................................... 9

1.3 Miscellaneous Provisions and Information .................................................................... 12

1.3.1 Assistance and Guidance ......................................................................................... 12

1.3.2 Copies of the Regulations ........................................................................................ 12

1.3.3 Reporting Decisions ................................................................................................. 12

1.3.4 Claimed But Not Admitted Submissions ................................................................. 12

1.3.5 Penalties ................................................................................................................... 13

1.3.6 Public Examination and Use of Reports .................................................................. 13

1.4 Questions and Answers .................................................................................................. 14

2. Definitions............................................................................................................................... 16

3. Form FRA F 6180.55 - Railroad Injury and Illness Summary ............................................... 29

3.1 Requirement ................................................................................................................... 29

3.2 General Instructions and Interpretations ........................................................................ 29

3.3 Instructions for Completing Form FRA F 6180.55 ....................................................... 29

3.4 Common Reporting Errors ............................................................................................. 34

3.5 Submission and Retention.............................................................................................. 34

4. Form FRA F 6180.98 - Railroad Employee Injury and/or Illness Record .............................. 35

4.1 Requirement ................................................................................................................... 35

5. Form FRA F 6180.97 - Initial Rail Equipment Accident/Incident Record ............................. 39

5.1 Requirement ................................................................................................................... 39

5.2 Questions and Answers .................................................................................................. 43

6. Form FRA F 6180.55a - Railroad Injury and Illness Summary (Continuation Sheet) ........... 45

6.1 Requirement ................................................................................................................... 45

6.2 Reporting Exceptions ..................................................................................................... 46

6.3 Suicide Data ................................................................................................................... 48

6.4 Covered Data ................................................................................................................. 49

6.5 Employee On-Duty Injury/Illness Reporting ................................................................. 50

6.5.1 Questions and Answers on Employee On-Duty Injury/Illness Reporting ............... 50

6.6 Determination of Work-Relatedness .............................................................................. 52

6.6.1 Interpretations on Work-Relatedness ....................................................................... 53

6.6.2 Questions and Answers on Employees—Determination of Work-Relatedness ...... 58

6.7 Determination of New Cases ......................................................................................... 63

vi

6.7.1 Questions and Answers on New Cases .................................................................... 64

6.8 General Reporting Criteria ............................................................................................. 65

6.8.1 Questions and Answers on General Reporting Criteria ........................................... 65

6.8.2 Questions and Answers on Days Away from Work ................................................ 66

6.9 Restricted Work ............................................................................................................. 70

6.9.1 Questions and Answers on Restricted Work ........................................................... 71