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<li> <a href="/support/administration-finance/">The Division of Administration & Finance</a></li><li> <a href="/support/administration-finance/investment-2023/">Investment Funds 2023-2024</a></li>
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<h1>Investment Funds 2023-2024</h1>
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<p>The President’s Cabinet has set aside Investment Funds to provide <strong>one-time</strong>, <strong>temporary funding</strong> for campus initiatives that directly align with the University’s 2022-2027 strategic plan. Any person or unit, academic or administrative, can apply for Investment Funds. Projects that engage multiple departments/divisions are strongly encouraged. Successful applications will have identifiable outcomes and include implementation and assessment plans. Investment Funds may <strong>not</strong> be used to fund faculty lines of any sort or to fund permanent staff lines. However, they may be used to fund undergraduate or graduate student workers.</p>
<p><strong>APPLICATION PROCESS:</strong></p>
<p>Prior to drafting a proposal, applicants should review the “Proposal Submission Tools for Success” materials available on the Investment Funds webpage. Upon doing so, review the following guidelines to which all proposals must adhere:</p>
<ul>
<li>
Full proposals must include an <strong>itemized budget</strong> using the Excel budget template found on the Investment Fund webpage, and a detailed <strong>budget explanation</strong>.
<ul>
<li>
Applicants must upload the completed Excel budget template with their MachForm application or their application will be considered incomplete.
</li>
</ul>
</li>
<li>
Proposals must include a realistic <strong>timeline for implementation</strong> of the initiative/project that also aligns with the budget and utilizes all funding by no later than June 30, 2024.
</li>
<li>
Applications must include a detailed <strong>assessment plan</strong> that outlines:
<ul>
<li>
the <em>measurable objectives</em> the initiative/project seeks to achieve,
</li>
<li>
the <em>metrics/data</em> that will be collected to determine whether or not those objectives were met, and
</li>
<li>
an implementation timeline for assessment plan.
</li>
</ul>
</li>
<li>
Before submitting an application, applicants should consult with the necessary supervisors regarding the appropriateness of their proposed project and to verify costs.
<ul>
<li>
For proposals involving <strong>computer technology</strong> (e.g., computer software, networking, etc.), applicants must consult with the Chief Information Officer (Bob Cushman or their designee) and submit with their application evidence of such consultation (e.g., e-mail or letter verifying costs and feasibility).
</li>
<li>
For proposals involving <strong>facilities</strong>, applicants must consult with the Director of Facilities Planning and Construction (Gary Morog or their designee) and/or the Director of Facilities Maintenance and Operations (Julie Caswell or their designee), as appropriate, and submit with their application evidence of such consultation (e.g., e-mail or letter verifying costs and feasibility).
</li>
</ul>
</li>
<li>
In general, Investment Funds <em>may not be used for faculty and staff stipends</em>. Exceptions to this rule require separate justification and Dean’s Council (for faculty stipends) or Cabinet member (for staff stipends) approval.
<ul>
<li>
Applicants wishing to include a faculty or staff stipend request in their full budget proposal are required to consult with Deans/VPs about the appropriateness of such a request <strong>before</strong> submitting their application.
</li>
<li>
A Stipend Request Authorization form is available on the Investment Funds webpage. The completed form must be signed by either the Dean (for faculty stipends) or Vice President (for staff stipends) to whom the individual potentially receiving the stipend reports. The form requires Deans/VPs to indicate that the stipend is both a legitimate expense (i.e., the work involved falls outside the intended recipient’s normal job duties) and that the requested stipend amount is reasonable given the work involved. Deans/VPs may suggest an alternate amount.
</li>
<li>
Those requesting a stipend must upload the <strong>signed</strong> Stipend Request Authorization form to their application in MachForms or the stipend request will not be considered.
</li>
<li>
Dean/VP authorization of a stipend request via their signature on the form <strong>does not guarantee funding</strong>.
</li>
</ul>
</li>
</ul>
<p>Full proposals will be evaluated on:</p>
<ul>
<li>
the completeness and quality of the project description including the measurability of outcomes,
</li>
<li>
the strength of alignment with the University’s strategic plan,
</li>
<li>
the quality of the assessment plan, and
</li>
<li>
the appropriateness of the proposed budget.
</li>
</ul>
<p>Proposals will be reviewed by the Investment Fund (IF) Subcommittee of the Joint Planning and Budget Committee (JPBC). The IF Subcommittee will make funding recommendations to the full JPBC. Subsequently, JBPC makes funding recommendations to President’s Cabinet. President’s Cabinet, informed by JPBC’s review, will make final funding decisions based on their professional judgement.</p>
<p><strong>ADDITIONAL POINTS TO CONSIDER:</strong></p>
<ul>
<li>
Investment Funds may <strong>not</strong> be used to fund faculty lines of any sort or to fund permanent staff lines. However, they may be used to fund undergraduate or graduate student workers.
</li>
<li>
Because all Investment Fund monies are state dollars, all purchases using these funds, including travel reimbursement, must follow state purchasing rules and regulations and must constitute valid state purchases.
<ul>
<li>
All purchases must be made through the standard purchasing and procurement process established at the University.
</li>
<li>
For questions regarding the appropriate use of state funds and appropriate purchasing procedures, please contact Procurement and Payment Services at (585) 395-2351.
</li>
</ul>
</li>
<li>
Funding will be made available upon notification of award.
<ul>
<li>
Funding for successful projects will become available July 1, 2023.
</li>
<li>
<strong>Unused funds will be forfeited</strong> on June 30, 2024.
</li>
<li>
Specific deadlines for the submission of purchase requisitions and other expenses will be communicated in award notification letters.
</li>
<li>
Funds may not be used for reimbursement of prior purchases/expenses that occurred before July 1, 2023.
</li>
</ul>
</li>
<li>
Funded projects will be required to provide mid-year and year-end progress reports. Failure to submit these reports will disqualify a recipient from receiving future Investment Funds for other projects for a period of five years.
</li>
</ul>
<p>For questions about the proposal process, please contact <a href="mailto:[email protected]?subject=Investments%20Funds%202022-23">Darson Rhodes</a>.</p>
<p><strong><a class="button tiny go" href="https://forms.brockport.edu/view.php?id=7017968">Apply Now</a></strong></p>
<h3>Links</h3>
<p><a class="go" href="/live/blurbs/2053-investment-funds-call-memo-2023-2024" target="_blank" rel="noopener">Call Memo</a><br /><a class="go" href="/live/blurbs/2054-2023-24-investment-funds-application-guidelines" target="_blank" rel="noopener">Guidelines</a><br /><a class="go" href="/live/blurbs/2055-2023-24-investment-funds-application-timeline" target="_blank" rel="noopener">Timeline</a></p>
<h4>RESOURCE DOCUMENTS</h4>
<p><a class="go" href="/support/administration-finance/deans-council-policy-on-stipend-requests/" target="_blank" rel="noopener">Dean’s Council Policy on Stipend Requests</a><br /><a class="go go file file_252 lw_files_pdf" title="22-23_investment_funds_stipend_request_authorization.pdf" href="/live/files/252-22-23investmentfundsstipendrequestauthorizationpdf" target="_blank" rel="noopener">Stipend Request Authorization Form</a><br /><a class="go" href="/live/files/7388-investment-fund-budget-template-2023-24">Budget Template (xlsx)</a><br /><a class="go" href="/live/blurbs/2050-scoring-guide-for-23-24-jpbc-investment-funds" target="_blank" rel="noopener">Scoring Guide</a></p>
<h4>PROPOSAL SUBMISSION TOOLS FOR SUCCESS</h4>
<p><a class="go" href="/live/blurbs/2051-investment-fund-budget-reference-guide-2023-24" target="_blank" rel="noopener">Budget Reference Guide and Objectives</a><br /><a class="go" href="/live/blurbs/2052-investment-fund-objectives-and-assessment" target="_blank" rel="noopener">Assessment Plan Reference Guide</a></p>
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<li> <a href="/support/administration-finance/">The Division of Administration & Finance</a></li><li> <a href="/support/administration-finance/scholarships/">Edward J. Kumar Administration & Finance Scholarship</a></li>
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<h1>Edward J. Kumar Administration & Finance Scholarship</h1>
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<h3 tabindex="-1">Philosophy & Purpose</h3>
<p tabindex="-1">The Edward J. Kumar Administration and Finance Scholarship was established in 2007 to recognize and provide financial means for incoming or current students (or students, if the fund balance allows multiple awards in a given year) who are related to a current or retired employee of the Division of Administration & Finance, Brockport Auxiliary Service Corporation (BASC), or the Research Foundation at SUNY Brockport. The funds are disbursed to recipients as non-tuition educational expense grants that may be used to cover educational costs such as room, board or university fees.</p>
<h3 tabindex="-1">Eligibility, Criteria, & Application Process</h3>
<p tabindex="-1">For a detailed description of the $1,000 scholarship, including eligibility and criteria, please see the Brockport Foundation’s <a tabindex="-1" href="https://brockport.academicworks.com/opportunities/9732" target="_blank" rel="noopener">Edward J. Kumar Administration & Finance Scholarship</a>.</p>
<p tabindex="-1">To learn more about the application process, please see the <a tabindex="-1" href="https://alumni.brockport.edu/s/1549/rd17/interior.aspx?sid=1549&gid=1&pgid=451" target="_blank" rel="noopener">Brockport Foundation Scholarships webpage</a>.</p>
<h3 tabindex="-1">Recipient Selection Process</h3>
<p tabindex="-1">The Edward J. Kumar Administration & Finance Scholarship is a competitive scholarship that is fortunate enough to provide at least one, if not multiple, $1,000 awards annually to eligible students.</p>
<p tabindex="-1">A Selection Committee consisting of direct reporting staff to the current Vice President for Administration & Finance will select the annual recipient/recipients based on the criteria outlined for this scholarship, with preference given to the student(s) with the greatest financial need. The Foundation Scholarship Office will verify financial need based on the FAFSA filed by the student(s).</p>
<p tabindex="-1">The Selection Committee will notify the Brockport Foundation’s Scholarship Office of the committee’s selection each spring. The Scholarship Office will vet the selection and then notify the recipient(s) and the Vice President for Administrative Services Emeritus Edward J. Kumar.</p>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/honoraria/">Honoraria</a></li>
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<h1>Honoraria</h1>
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<p class="intro">Honoraria are payments to non-State employees for one-time or limited services.</p>
<p>Payments are processed against personal temp service funds and coded as 1099 eligible for tax purposes. 1099’s are sent automatically from the Office of the State Comptroller (OSC) to the payee’s home address for accumulated incomes of $600 or more for a particular social security number for a calendar year.</p>
<p>All Honoraria should be sent to Procurement Payment Services with the following documentation: </p>
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<p>Any individual providing a service to SUNY Brockport is considered a vendor of NYS and must be established as such with the Statewide Financial System (SFS). Once the Substitute W-9 information has been completed by the individual, submitted by the University to New York State (NYS) and has received approval by the same, the individual will be contacted through US mail or email by NYS as to their responsibilities as a New York State vendor.</p>
<h3>Contact</h3>
<p>Please contact <a href="mailto:[email protected]">Mark Stacy</a> with any questions you have regarding honoraria.</p>
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<p>The following policies of SUNY Brockport are often used and referred to by our office.</p>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/procurement-card/sources/">Preferred Sources</a></li>
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<h1>Preferred Sources</h1>
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<p class="intro">New York State has accorded the following entities preferred source status in order to advance special social and economic goals.</p>
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<a href="https://veterans.ny.gov/">Division Of Veterans Affairs</a>
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<p>The purchase of commodities and/or services from preferred sources are exempt from statutory competitive procurement requirements. All State agencies are required to purchase approved products and services that meet form, function and utility requirements in the following prioritized order:</p>
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<li>
Department of Correctional Services’ Correctional Industries Program
</li>
<li>
Approved, charitable, non-profit making agencies for the blind.
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<li>
Equal priority to approved, charitable, non-profit making agencies for the severely disabled, qualified special employment programs for mentally ill persons and qualified veterans’ workshops.
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<h3>Minority/Women-Owned Business Enterprises (M/WBE)</h3>
<p>It is the policy of the State University of New York to offer minority-owned business enterprises (MBEs) and women-owned business enterprises (WBEs) the opportunity to demonstrate their ability to provide commodities and services at competitive prices.</p>
<p>Procurement and Payment Services is committed to supporting the advancement, implementation and management of SUNY Brockport’s efforts to promote the development of MWBEs. Procedures have been developed that ensure all vendors receive fair consideration.</p>
<p>Likewise, campus departments are asked to provide fair consideration and opportunities to MWBEs when making authorized Procurement Card transactions. Please refer to the <a href="https://ny.newnycontracts.com/">MWBE Directory</a> to locate a certified NYS MWBE vendor before making purchases.</p>
<p>For any questions, please contact <a href="mailto:[email protected]">Pam Powell</a>.</p>
<h3>NYS Preferred Sources may be reached at the following locations</h3>
<p><strong>New York State Industries For The Disabled, INC. (NYSID)</strong></p>
<p>11 Columbia Circle Drive<br />Albany NY 12203<br /><strong>Phone:</strong> (518) 463-9706<br /><strong>Fax:</strong> (518) 463-9708<br /><strong>Email:</strong> <a href="mailto:[email protected]">[email protected]</a><br /><strong>Internet:</strong> <a href="http://www.nysid.org/">www.nysid.org</a><br />Accepts NYS Citibank VISA (VISA) Purchasing Card transactions</p>
<p><strong>NYS Preferred Source Program For People Who Are Blind (NYSPSP)</strong></p>
<p>136 State St. Fl. 2<br />Albany NY 12207<br /><strong>Phone:</strong> (518) 621-0621/(800) 421-9010<br /><strong>Internet:</strong> <a href="http://www.nyspsp.org/">www.nyspsp.org</a><br />Accepts NYS Citibank VISA (VISA) Purchasing Card</p>
<p><strong>New York State Office Of Mental Health (OMH)</strong></p>
<p>44 Holland Avenue<br />Albany NY 12229<br /><strong>Phone:</strong> (518) 473-8561<br /><strong>Fax:</strong> (518) 473-0066</p>
<p><strong>New York State Department Of Correctional Services (CORCRAFT)</strong></p>
<p>Division of Industries<br />550 Broadway<br />Menands NY 12204<br /><strong>Phone:</strong> (518) 436-6321, (800) 436-6321<br /><strong>Fax:</strong> (518) 472-1614, (800) 898-5895<br /><strong>Internet:</strong> <a href="http://www.corcraft.org/">www.corcraft.org</a><br />Accepts NYS Citibank VISA (VISA) Purchasing Card</p>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/campus-agreements/">CAMPUS AGREEMENTS</a></li>
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<h1>CAMPUS AGREEMENTS</h1>
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<h3>The following is a review of the current procedures on how campus agreements and external contracts are developed, authorized and signed.</h3>
<p> </p>
<h2>Procedures on Campus Agreements</h2>
<p>Given the complexities of New York State and SUNY requirements and regulations when executing external) agreements and/or contracts, it is critical that the Division of Administration & Finance are involved in the initial discussions and developments of <strong>all</strong> agreements <strong>and</strong> provide final authorization/signature of all agreements before execution.</p>
<p>Failure to involve appropriate staff at the beginning of the process may lead to substantial delays in re-writing agreements or rejection of the request if they are not in compliance with all requirements and regulations that are necessary to protect the University, SUNY, and New York State from potentially serious liability and financial issues.</p>
<p>Procurement and Payment Services requires that all agreements/contracts, even when there are no funds exchanged, be submitted in a timely fashion using a purchase requisition. This will ensure the agreement is properly tracked and assigned to the appropriate staff for review/processing.</p>
<p>Lead time for review can be weeks to months, please plan accordingly.</p>
<h2>External Agreements and/or Contracts</h2>
<p>The following is a list of the agreements and/or contracts and the corresponding contact person in the Division of Administration & Finance responsible for the review and final authorization prior to finalizing:</p>
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<ul>
<li>
<strong>Affiliation Agreement</strong> - An agreement used when a SUNY Brockport student is performing an internship at a clinical site as part of their course work. The agreement is necessary when the clinical site requires a certificate of liability insurance. Back-up sites are highly recommended.<br />Contact: <a href="mailto:[email protected]">Kathy Zunner</a>
</li>
<li>
<strong>Contractual Agreements</strong> - Any agreement where SUNY Brockport is agreeing to terms/conditions and/or financial obligations.<br />Contact: <a href="mailto:[email protected]">Pamela Powell</a>
</li>
<li>
<strong>IFR/Other Agency Accounts</strong> - IFR (Income Fund Reimbursable) accounts are self-supporting accounts that generate revenues and provide services that are not included in the State operating budget. Other Agency Accounts are where BASC acts as an agent for the receipt, custody, and disbursement of monies for campus organizations or informal associations of students, faculty, or staff members (e.g., Student Government.<br />Contact: <a href="https://www2.brockport.edu/support/finance_management/">Office of Finance and Management</a>, (585) 395-5484.
</li>
<li>
<strong>Memorandum of Understanding (MOU)</strong> - An agreement between two State agencies. The agreement puts the essential terms of the agreement into writing so that both parties agree to those terms.<br />Contact: <a href="mailto:[email protected]">Pam Powell</a>
</li>
<li>
<strong>Partnership Agreement</strong> - An agreement between SUNY Brockport and a not-for-profit organization with a common goal and wish to work together to accomplish the goal. Both parties contribute funds and/or share expenses (e.g., joint development of a program).<br />Contact: <a href="mailto:[email protected]">Pamela Powell</a>
</li>
<li>
<strong>Revenue Contract</strong> - An agreement between the State and private individuals and/or businesses. In most cases, only revenues are derived from agreements between a State agency and a contractor (e.g., license concession agreement).<br />Contact: <a href="mailto:[email protected]">Pamela Powell</a>
</li>
<li>
<strong>Revocable Permit</strong> - An agreement that provides terms/conditions for use of space at SUNY Brockport by an outside group or organization.<br />Contact: <a href="mailto:[email protected]">Kathy Zunner</a>
</li>
</ul>
</li>
</ul>
<h3>Exceptions (Do Not Require Review by Procurement and Payment Services)</h3>
<p>These procedures do not apply to the following as they are separate legal entities (with exception to the overseas program) who should be contacted directly if there are questions about their policies on developing agreements.</p>
<ul>
<li>
Alumni Association activities
</li>
<li>
Contracts/Agreements with Brockport Auxiliary Service Corporation (BASC)
</li>
<li>
Contracts/Agreements with the Brockport Foundation
</li>
<li>
Research Foundation activities
</li>
<li>
Articulation Agreements
</li>
</ul>
<h3>Guidelines for Contracting</h3>
<ul>
<li>
All written agreements (unless noted above as an exception) between the University and a third party (external) entity must be reviewed and signed by staff in the Division of Administration & Finance before any commitments are made. These would include, for instance, any contracts/agreements for goods or services purchased by the University such as rental agreements for equipment, service contracts, office space, contracts for services to be performed, partnership agreements, credit cards (other than the <a href="https://www2.brockport.edu/support/procurement_payment/procurement_card/index.html">Procurement Card</a>), bank accounts, etc.
</li>
<li>
Under no circumstances are faculty or staff members to sign any agreements with an external entity (unless noted above as an exception) since they do not have the legal authority to commit SUNY Brockport to the terms that might be included in the documents.
</li>
<li>
Under no circumstances are faculty or staff members to make oral (non-written) agreements with an external entity or to begin programs requiring written agreements prior to a written agreement being finalized and signed by the Division of Administration & Finance.
</li>
<li>
Any faculty or staff member making or signing such agreements without proper authorization may be held personally liable for costs incurred under the agreement or damages that might result. By law, any contract executed by a staff or faculty member, without express prior authorization, is not valid or binding on SUNY Brockport. The Public Officers Law is meant to protect state employees only in the performance of their “official duties,” which do not include signing unauthorized contracts. Faculty and staff place themselves at potentially great financial risk by entering into such agreements - written or oral - on behalf of the University without express prior authorization in writing.
</li>
<li>
Some agreements may be sufficiently complex and require additional review by SUNY Counsel’s Office (determined by the Division of Administration & Finance). Depending upon the level of financial obligation, it may also be required to obtain approval by SUNY System Administration and/or the State Attorney General and Office of the State Comptroller before the agreement is finalized. These additional steps of review and approval will obviously add to the time required for final approval and authorization. Lead times for SUNY Counsel review may be lengthy.
</li>
<li>
Any program, activity or commitment that is implemented prior to official approvals by the Division of Administration & Finance will be terminated, rather than developing proper agreements after the start of such an activity.
</li>
<li>
Please allow sufficient time in the planning process for review and approval. Given current staffing realities and the increasing number of agreements that are received, please allow a minimum of seven business days for the initial review of the agreement.
</li>
</ul>
</div>
</article>
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Audit Requirements
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<li>Paperwork is maintained properly (original receipts with respective statements, maintenance in a secure location, confidentiality upheld, etc.) and reflects a complete procurement record, beginning to end.
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<li>Incorrect billings are handled properly (sales tax charges, incorrectly billed items, shipping charges, proper use of Credit Pending Form, credits received on proper account, etc.)
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<li>Charges made to account are for product received and/or service completed (no pre-payments or deposits).
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<li>Documentation for specific events is maintained with the <a class="file file_4607 lw_files_pdf" title="visa_order_fillable.pdf" href="/live/files/4607-visaorderfillablepdf" target="_blank" rel="noopener">Order Form (PC02)</a>, including fliers, attendance sheets, agendas, etc.
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<li>Pricing quoted is considered fair and reasonable from reliable/responsible vendors and is billed as expected.
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<li>All levels of authorization are being adhered to.
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After the Audit
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The outcome of any audit, internal or external, will be shared with the appropriate cardholder and respective supervisor by the Program Administrator. Audit responses will include any noted discrepancies as well as any corrections required.
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Based on the results of any individual cardholder audit and the guidelines established by Internal Control, the following may also be necessary:
</p>
<ul>
<li>A follow-up audit at a future date
</li>
<li>Reimbursement to the state account from a non-state source for inappropriate transactions
</li>
<li>Additional training with the Program Administrator
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<li>Greater involvement by the appropriate supervisor of cardholder activities and <a href="/support/procurement_payment/procurement_card/procedures.html">Procurement Card procedures</a>
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<li>Suspension of Procurement Card privileges
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<li>Permanent revocation of the Procurement Card account
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/procurement-card/updates/">Procurement Card Program Updates</a></li>
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<h1>Procurement Card Program Updates</h1>
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<p class="intro">As the Procurement Card Program evolves, program updates and changes can be found here.</p>
<h3>Computer Equipment Purchases</h3>
<p>Per procurement card program guidelines, computer equipment purchases are <strong>not</strong> permitted using a P-Card for payment.</p>
<p>Computer equipment is defined as: Anything that may require IT support including but not limited to: PC’s, laptops and tablet computers which include, but are not limited to, the Apple iPad, Microsoft Surface, Nook or KindleFire devices. As new technologies become available to compete with existing tablet computers or other processing equipment, they will also be restricted as purchases on the P-Card.</p>
<p>Please review the correct <a href="/support/procurement_payment/purchasing/computer.html">ordering procedure</a> which includes seeking authorizations through the <a href="https://brockport.teamdynamix.com/TDClient/Home">BITS Service Desk Portal</a>. Any computer equipment that is not purchased following these procedures will require reimbursement of payment to the state account using a non-state funding source and may not be supported by IT.</p>
<p>If there are any questions about what can/cannot be purchased using a P-Card account with regard to computer technology, please contact IT or Procurement & Payment Services before the purchase is made.</p>
<h3>Equipment Purchases</h3>
<p>Cardholders are required to keep a separate departmental inventory sheet for equipment items less than $5,000 and place a property sticker on all equipment, to the extent possible. Additional property stickers are available by contacting <a href="/support/procurement_payment/directory/cdonnell.html">Chelsea Donnelly</a>.</p>
<p>All <a href="/support/procurement_payment/purchasing/computer.html">computer equipment</a> continues to be restricted, regardless of cost, including all tablet computers. Printers may still be purchased using the guidelines provided below.</p>
<h3>Printer Purchases</h3>
<p>The purchase of desktop printers, Brother and/or Hewlett Packard (HP), must be purchased using a Citibank VISA account.</p>
<p>At this time, all requests for desktop printers must be directed through Procurement & Payment Services for assistance with vendor selection and competitive pricing.</p>
<ul>
<li>
Purchases for high-end HP and/or Brother printers are encouraged to consider the inclusion of a maintenance contract following the warranty expiration.
</li>
<li>
The cardholder is responsible for adding the printer to the department inventory list and placing a University property sticker on the printer.
</li>
<li>
Additional property stickers may be requested through Procurement & Payment Services, as needed.
</li>
</ul>
<p>Please contact <a href="/support/procurement_payment/directory/streahy.html">Stacie Treahy</a>.</p>
<h3>Purchase of Apple Apps</h3>
<p>Purchasing apps online through the iTunes App Store using a Citibank VISA always includes sales tax. To obtain a credit for the sales tax from Apple is quite a cumbersome process and results in a refund check for a very small amount of money.</p>
<p>To submit a request for an app, please call the service desk at extension 5151 option 1 or submit a Self-Service Software Request ticket using the <a href="https://brockport.teamdynamix.com/TDClient/Home">BITS Service Desk Portal</a>.</p>
<p>The purchase of apps in the iTunes App Store is not permissible using a Citibank VISA.</p>
<p><strong>Note</strong>: The purchase of iPads using a Citibank VISA Card is <strong>not</strong> allowed. All computers (including iPads) must be purchased by submitting a request through the <a href="https://brockport.teamdynamix.com/TDClient/Home">BITS Service Desk Portal</a> and a requisition to Procurement & Payment Services.</p>
<h3>Campus Deliveries</h3>
<p>There has been an update with regard to the shipping address required for P-card deliveries. Please follow these instructions and use the most recent Citibank VISA Order Form.</p>
<p>Regardless of the type of delivery, please be sure to request “VISA” on the outside of the package and the cardholder name and room number for delivery. This same information should also be noted on the invoice to make distribution of invoices faster and easier as all invoices are initially sent to Procurement & Payment Services.</p>
<h3>Mandatory Use of Procurement Card</h3>
<p>The Office of the State Comptroller (OSC) requires the use of the Citibank VISA Purchasing Card for purchases and payments up to $500 when the purchase follows program guidelines and the vendor accepts VISA.</p>
<p>The only allowable exceptions will be for those purchases or payments where the payee will not accept a charge card. After verifying that a vendor will not accept a purchasing card, cardholders must:</p>
<ul>
<li>
Submit a requisition to Procurement & Payment Services for the intended purchase (do not place the order) <strong>or</strong>
</li>
<li>
If a purchase is <strong>$250 or less</strong>, and the vendor does not take a credit card, the cardholder may place the order directly with the vendor (obtaining all required competition, etc.), take receipt of the item(s), obtain a proper invoice and submit all documents to Procurement & Payment Services on a requisition for payment. The requisition paperwork must include a statement that use of a procurement card was not possible and why.
</li>
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<p>For those faculty/staff that do not currently have a procurement card, but are responsible for making purchases on behalf of their department, we strongly encourage you to contact the Program Administrator to inquire about obtaining a P-card.</p>
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<p>Please see Procurement & Payment Services <a href="/support/procurement_payment/policies.html">Policies &Procedures</a> for more information.</p>
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<a class="file file_4627 lw_files_pdf" title="prepaid_airfare_form.pdf" href="/live/files/4627-prepaidairfareformpdf" target="_blank" rel="noopener">Prepaid Airfare Reimbursement</a>
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<a href="http://www.tax.ny.gov/pdf/current_forms/st/st129_fill_in.pdf">Tax Exempt Form - Lodging</a>
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<a href="http://www.osc.state.ny.us/agencies/forms/ac1099s_fe.pdf">Moving Expenses - AC 1099</a>
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<a href="http://www.osc.state.ny.us/agencies/forms/ac1099s_instruction.pdf">Moving Expenses - AC 1099 Instructions</a>
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<h3>JP Morgan VISA Corporate Purchasing Card</h3>
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<a href="http://www.osc.state.ny.us/agencies/forms/ac946_f.pdf">Tax Exempt Form AC946</a>
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<a href="https://bsc.ogs.ny.gov/system/files/documents/2022/07/jpmc-creditcardacknowledgement.pdf" target="_blank" rel="noopener">New York State JP Morgan Chase Travel Card/Procurement Card/NET Card Acknowledgement</a>
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<h3>Property Control</h3>
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<a class="file file_4628 lw_files_pdf" title="property_removal_form.pdf" href="/live/files/4628-propertyremovalformpdf" target="_blank" rel="noopener">Property Removal Request</a>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/travel/">Travel Procedures & Reimbursement</a></li>
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<h1>Travel Procedures & Reimbursement</h1>
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<p>New York State Travel Policies and Procedures required for <strong>all</strong> SUNY Colleges can be found in the <a href="https://www.osc.state.ny.us/agencies/travel/travel.htm">NYS OGS Manual.</a></p>
<h2>Travel Vouchers</h2>
<p>Travel Vouchers can only be submitted for the total amount approved for reimbursement. For example: If the traveler has been approved for a $500 travel expense and the actual out-of-pocket expenses is $600, the travel voucher can only request reimbursement for the approved $500.</p>
<p>Travel Vouchers must provide a State or IFR account number to be charged. If there is more than one account number being used on the travel voucher, please specify how much money is to be reimbursed from each account number. All accounts to be charged must have appropriate authorized signatures.</p>
<p>Travel Vouchers must <strong>always</strong> include:</p>
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<li>
The dates and times of departure and return.
</li>
<li>
Destination Street Address
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Account numbers and signatures
</li>
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All supporting travel documentation including, but not limited to the following: agenda, itinerary, handouts, etc. <strong>All receipts must show proof of payment.</strong>
</li>
<li>
Over per diem letter of justification for lodging if necessary.
</li>
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<h3>Per Diem Meals & Lodging</h3>
<p>When claiming per diem meals, the traveler must include proof of lodging. If there was no overnight stay the traveler will receive a daily meal rate. Lodging and meal per diem rates can be found at the <a href="https://www.gsa.gov/travel/plan-book/per-diem-rates">U.S. General Services Administration</a> webpage. A breakfast and dinner breakdown of meal per diem rates can be found on our <a href="/support/procurement_payment/diem_rates.html">Per Diem Rate</a> webpage.</p>
<h3>Pre-Paid Airfare Reimbursements</h3>
<p>In consideration of the cost of airfare and the need to book in advance to receive lower rates, reimbursement for airfare only can be made prior to the event, with departmental approval. If approved, please complete and submit the <a class="file file_4627 lw_files_pdf" title="prepaid_airfare_form.pdf" href="/live/files/4627-prepaidairfareformpdf" target="_blank" rel="noopener">Prepaid Airfare Reimbursement Form</a> along with the proof of payment, justification of travel, and a <a class="file file_4637 lw_files_pdf" title="travel_voucher.pdf" href="/live/files/4637-travelvoucherpdf" target="_blank" rel="noopener">Travel Voucher</a> to Procurement & Payment Services. Prepaid Airfare requests must be received by Procurement and Payment <strong>4 weeks prior</strong> to travel date. If not, the voucher will be returned.</p>
<h3>Passenger Vehicle Rentals for University-Related Business</h3>
<h4>ENTERPRISE RENT-A-CAR</h4>
<p>Reservations for car rentals at <a href="https://www.enterprise.com/en/home.html">Enterprise</a> can be made online. Renters are reminded to visually inspect the entire vehicle with a representative upon pick-up and note any areas of concern or existing damage prior to the rental — especially outside roofs and windshields. Upon return of the vehicle, please have a representative inspect for damage before leaving the location.</p>
<p>Enterprise will direct bill the University when the account number and billing number are used.</p>
<p><strong>Note:</strong> Contact <a href="mailto:[email protected]">Megan Radder</a> to obtain the secure billing number required for all in-state reservations.</p>
<p>In-state rentals are tax exempt only when the rental is a direct bill to the University account. Employees are advised to remind the agent at the counter to remove sales tax from the rental at the time of pick up.</p>
<p>Additionally, while sales tax can be exempt, Airport Access Fees are not tax exempt and will show as an 11%+ on the final bill.</p>
<h4>HERTZ</h4>
<p>New York State has a nationwide contract with Hertz, therefore all rentals made outside of New York State must be made through Hertz. Reservations for car rentals at Hertz can be made online. Renters are reminded to visually inspect the entire vehicle with a representative upon pick-up and note any areas of concern or existing damage prior to the rental — especially outside roofs and windshields. Upon return of the vehicle, please have a representative inspect for damage before leaving the location.</p>
<p>Hertz will direct bill the University when the Applicant Program Number is used.</p>
<p><strong>Note:</strong> Please Contact <a href="mailto:[email protected]" data-linkindex="1">Megan Radder</a> to obtain the secure Applicant Program Number required for all reservations.</p>
<h4>ACCIDENTS OR INCIDENTS OF DAMAGE</h4>
<p>In the event of an accident or incident during the rental period, it is recommended that you contact the police for a written police report. It is also recommended that insurance information be exchanged with the other party — just as you would with your own vehicle. Even if the accident is not your fault, you must get the information of the other vehicle involved and the insurance provider. Travelers will be asked to complete an incident report by the rental company, even if it is unclear how the damage occurred. This will allow the rental company to open an investigation into the incident.</p>
<p>Travelers are required to notify Procurement and Payment Services, <a href="mailto:[email protected]">Megan Radder</a>, as soon as possible. Travelers will also be asked to file a claim within 20 days of the incident with the Office of General Services (OGS) Bureau of Risk and Insurance Management at (518) 474-4725.</p>
<h3>Contact</h3>
<p>Please contact <a href="mailto:[email protected]">Megan Radder</a> regarding all travel related questions.</p>
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<h1>Licensee List</h1>
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Vendor Info
</th><td>
Vendor products and channels
</td></tr></thead><tbody><tr><td><span class="vendor_name"><strong>47 Brand</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">781-320-1384</span><br/><strong>address:</strong> <span class="vendor_address">15 S West Park<br/> Westwood, MA 2090</span><br/><strong>contact:</strong> <span class="vendor_contact">Kathleen Crane - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>4 Imprint , Inc</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">866-624-3694</span><br/><strong>address:</strong> <span class="vendor_address">101 commerce street<br/> Oshkosh, WI 54901</span><br/><strong>contact:</strong> <span class="vendor_contact">Karla Kohlman - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>ADPRO Sports</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">716-854-5116</span><br/><strong>address:</strong> <span class="vendor_address">55 Amherst Villa Road<br/> Buffalo, NY 14225</span><br/><strong>contact:</strong> <span class="vendor_contact">Jeff Diebel - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Boathouse Sports</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">215-425-4300</span><br/><strong>address:</strong> <span class="vendor_address">425 E. Hunting Park Avenue<br/> Philadelphia, PA 19124</span><br/><strong>contact:</strong> <span class="vendor_contact">Chris Dickson - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Branded Custom Sportswear Inc. featuring Nike</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">913-234-6235</span><br/><strong>address:</strong> <span class="vendor_address">[email protected]<br/> Overland Park, KS 66211</span><br/><strong>contact:</strong> <span class="vendor_contact">Abbey Noon - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>BrandU</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">585-698-6673</span><br/><strong>address:</strong> <span class="vendor_address">10 East Main Street Suite 205<br/> Victor, NY 14564</span><br/><strong>contact:</strong> <span class="vendor_contact">Ben Pope - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>BSN Sports, LLC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">214-459-9041</span><br/><strong>address:</strong> <span class="vendor_address">14460 Varsity Brands Way<br/> Farmers Branch, TX 75244</span><br/><strong>contact:</strong> <span class="vendor_contact">Yumi Terrell - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Campus Stop</strong></span><br/><strong>phone:</strong> <span class="vendor_phone"></span><br/><strong>address:</strong> <span class="vendor_address">1010 N Hancock St.<br/> Philadelphia, PA 19123</span><br/><strong>contact:</strong> <span class="vendor_contact">Steph Wert - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>CDI Corp</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">773-205-2960</span><br/><strong>address:</strong> <span class="vendor_address">3440 N. Knox Avenue<br/> Chicago, IL 60641</span><br/><strong>contact:</strong> <span class="vendor_contact">Rita Tucker - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Church Hill Classics</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">203-268-1598</span><br/><strong>address:</strong> <span class="vendor_address">594 Pepper Street<br/> Monroe, CT 6468</span><br/><strong>contact:</strong> <span class="vendor_contact">Christie Liberante - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Club Colors Buyer LLC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">847-490-3636</span><br/><strong>address:</strong> <span class="vendor_address">420 East State Parkway<br/> Schaumburg, IL 60173</span><br/><strong>contact:</strong> <span class="vendor_contact">Lisa Summerson - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>College Thread LLC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">407-927-6808</span><br/><strong>address:</strong> <span class="vendor_address">1649 Atlantic BLVD. STE 100<br/> Jacksonville, FL 32207</span><br/><strong>contact:</strong> <span class="vendor_contact">Karthik Shanadi - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hargoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Cooley Group, Inc.</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">585-385-1880</span><br/><strong>address:</strong> <span class="vendor_address">1000 Pittsford Victor Road 2nd floor<br/> Pittsford, NY 14534</span><br/><strong>contact:</strong> <span class="vendor_contact">Andrea Pulcini - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>CustomInk, LLC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">800-293-4232</span><br/><strong>address:</strong> <span class="vendor_address">2910 District Avenue<br/> Fairfax, va 22031</span><br/><strong>contact:</strong> <span class="vendor_contact">Megan Jones - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Cutter & Buck, Inc.</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">206-428-5708</span><br/><strong>address:</strong> <span class="vendor_address">4001 Oakesdale Avenue SW<br/> Renton, WA 98057</span><br/><strong>contact:</strong> <span class="vendor_contact">Cici Simpson - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>EHS1 Inc dba Alma Matters</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">510-427-6729</span><br/><strong>address:</strong> <span class="vendor_address">1101 W. 34th Street Suite 645<br/> Austin, TX 78705</span><br/><strong>contact:</strong> <span class="vendor_contact">Robert Knorr - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Fanatics Apparel, Inc.</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">904-421-8143</span><br/><strong>address:</strong> <span class="vendor_address">8100 Nations Way<br/> Jacksonville, FL 32256</span><br/><strong>contact:</strong> <span class="vendor_contact">Jenna Molloy - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>GNP Specialties INC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">631-580-7023</span><br/><strong>address:</strong> <span class="vendor_address">299 Smithtown Blvd.<br/> Nesconset, NY 11767</span><br/><strong>contact:</strong> <span class="vendor_contact">John Giordano - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Golf Time LLC DBA Team Golf</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">214-366-1595</span><br/><strong>address:</strong> <span class="vendor_address">2221 Luna Road.<br/> Carrollton, TX 75006</span><br/><strong>contact:</strong> <span class="vendor_contact">Alisa Stitt - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Sport Products<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Halo Branded Solutions</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">815-632-6820</span><br/><strong>address:</strong> <span class="vendor_address">1500 Halo Way<br/> Sterling, IL 61081</span><br/><strong>contact:</strong> <span class="vendor_contact">Elisa Tetreault - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Herff Jones LLC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">317-612-3683</span><br/><strong>address:</strong> <span class="vendor_address">4601 W. 62nd Street<br/> Indianapolis, IN 46268</span><br/><strong>contact:</strong> <span class="vendor_contact">Herff Jones - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Indonesha, LLC dba University Girls, UG Apparel, chicka-d</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">304-610-2280</span><br/><strong>address:</strong> <span class="vendor_address">112 Olde Ash Ln<br/> Charleston, WV 25311</span><br/><strong>contact:</strong> <span class="vendor_contact">Lauren Kays - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparels;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Jardine Associates</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">401-667-3800</span><br/><strong>address:</strong> <span class="vendor_address">200 Compass Circle<br/> North Kingstown, RI 2852</span><br/><strong>contact:</strong> <span class="vendor_contact">Chris Hagerty - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>J-B Sportswear, Inc.</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">585-538-2245</span><br/><strong>address:</strong> <span class="vendor_address">526 Barks Road<br/> Caledonia, NY 14423</span><br/><strong>contact:</strong> <span class="vendor_contact">Ron Beach - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>JOG Athletics LLC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">302-538-9444</span><br/><strong>address:</strong> <span class="vendor_address">2332 S. Harmon St.<br/> Appleton, WI 54915</span><br/><strong>contact:</strong> <span class="vendor_contact">Scott Whitcomb - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Jostens, INC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">507-455-6418</span><br/><strong>address:</strong> <span class="vendor_address">7760 France Avenue South suite 400<br/> Minneapolis, MN 55435</span><br/><strong>contact:</strong> <span class="vendor_contact">Jostens Licensing - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Logo Brands/Logo Chair</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">414-967-4268</span><br/><strong>address:</strong> <span class="vendor_address">117 Southeast Parkway<br/> Franklin, TN 37064</span><br/><strong>contact:</strong> <span class="vendor_contact">Shannon O’Dell - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>LogoFit, LLC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">8007788948</span><br/><strong>address:</strong> <span class="vendor_address">3202 Lapeer Road<br/> Flint, MI 48503</span><br/><strong>contact:</strong> <span class="vendor_contact">Ann Tyler - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>MV Sport</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">631-273-8020</span><br/><strong>address:</strong> <span class="vendor_address">88 Spence Street Attn: Sid Matza<br/> Bay Shore, NY 11706</span><br/><strong>contact:</strong> <span class="vendor_contact">Ellen Linz - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>MV Sport dba The Game</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">800-723-5656</span><br/><strong>address:</strong> <span class="vendor_address">90 Spenc Street<br/> Bay Shore, NY 11706</span><br/><strong>contact:</strong> <span class="vendor_contact">Keeli Floyd - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>NJ Fig Management dba Higo Apparel</strong></span><br/><strong>phone:</strong> <span class="vendor_phone"></span><br/><strong>address:</strong> <span class="vendor_address">1145 Sandlake Road<br/> St. Augustine, FL 32092</span><br/><strong>contact:</strong> <span class="vendor_contact">Noele Figueroa - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Notable Corporation</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">716-838-3900</span><br/><strong>address:</strong> <span class="vendor_address">4240 Ridge Lea Road<br/> Amherst, NY 14226</span><br/><strong>contact:</strong> <span class="vendor_contact">Jeff Meyers - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Oak Hall Industries LP</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">540-387-0047</span><br/><strong>address:</strong> <span class="vendor_address">840 Union St.<br/> Salem, VA 24153</span><br/><strong>contact:</strong> <span class="vendor_contact">Tiffany Himes - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>PublicIIdentity</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">323-266-1360</span><br/><strong>address:</strong> <span class="vendor_address">10925 Weyburn Ave<br/> Los Angeles, VCA 90024</span><br/><strong>contact:</strong> <span class="vendor_contact">Becky Reynoso - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>RBIII Associates, Inc dba Teamwork Athletic Apparel</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">760-510-3581</span><br/><strong>address:</strong> <span class="vendor_address">711 Center Dr. Suite 105 PMB #255<br/> San Marcos, CA 92069</span><br/><strong>contact:</strong> <span class="vendor_contact">Brianna Lewis - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Roaring Spring Paper Products</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">814-224-5141</span><br/><strong>address:</strong> <span class="vendor_address">740 Spang Street<br/> Roaring Spring, PA 16673</span><br/><strong>contact:</strong> <span class="vendor_contact">Beth Vaughn - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Scotty Gear Retail Corp.</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">224-210-0663</span><br/><strong>address:</strong> <span class="vendor_address">1225 Carnegie Street Suite 102<br/> Rolling Meadows, IL 60008</span><br/><strong>contact:</strong> <span class="vendor_contact">Joe Stefani - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>The Idea Works of New York, Inc.</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">585-381-2257</span><br/><strong>address:</strong> <span class="vendor_address">109 Despatch Drive<br/> East Rochester, NY 14445</span><br/><strong>contact:</strong> <span class="vendor_contact">Steven Dunnigan - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Sewing Concepts</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">402-731-8181</span><br/><strong>address:</strong> <span class="vendor_address">5509 F Street<br/> Omaha, NE 68117</span><br/><strong>contact:</strong> <span class="vendor_contact">Shelbie Osborne - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Trevco</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">765-404-1770</span><br/><strong>address:</strong> <span class="vendor_address">32450 N. Avis Drive<br/> Madison Heights, MI 48071</span><br/><strong>contact:</strong> <span class="vendor_contact">Samantha Tonn - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Twin City Knitting</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">800-438-6884</span><br/><strong>address:</strong> <span class="vendor_address">104 Rock Barn Road P.O. Box 1179<br/> Conover, NC 28613</span><br/><strong>contact:</strong> <span class="vendor_contact">Natalie Shook - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Uscape Apparel LLC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">949-842-1908</span><br/><strong>address:</strong> <span class="vendor_address">20918 Bake Parkway Suite 112<br/> Lake Forest, CA 92630</span><br/><strong>contact:</strong> <span class="vendor_contact">Alex Nowlin - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel;Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Van Vliet Enterprises, INC dba Special Tees</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">585-615-3210</span><br/><strong>address:</strong> <span class="vendor_address">57 Main Street<br/> Geneseo, NY 14454</span><br/><strong>contact:</strong> <span class="vendor_contact">Victor Van Vliet - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Varsity Spirit Fashion</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">901-251-5871</span><br/><strong>address:</strong> <span class="vendor_address">6745 Lenox Center Suite 300<br/> Memphis, TX 38115</span><br/><strong>contact:</strong> <span class="vendor_contact">Tiffany Campbell Zbydniewski - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Victory Promotions</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">315-788-3855</span><br/><strong>address:</strong> <span class="vendor_address">114 Parker Street<br/> Watertown, NY 13601</span><br/><strong>contact:</strong> <span class="vendor_contact">Chuck Lamon - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel; Hardgoods<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr><tr><td><span class="vendor_name"><strong>Wincraft, INC</strong></span><br/><strong>phone:</strong> <span class="vendor_phone">1507-454-5510</span><br/><strong>address:</strong> <span class="vendor_address">960 E Mark Street<br/> Winona, MN 55987</span><br/><strong>contact:</strong> <span class="vendor_contact">Cris Fakler - <a href="mailto:[email protected]">[email protected]</a></span><br/></td><td><strong>products:</strong> Apparel<br/><br/><strong>channels:</strong> Collegiate Specialty </td></tr></tbody></table>
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<h1>Returning A Product/Service</h1>
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<h3>Resolving Returns</h3>
<p>Under no circumstances may cash or any cash equivalent (gift card, prepaid VISA cards) be accepted by the cardholder to resolve a credit situation.</p>
</div>
<a class="close text-replace" href="#">Close</a>
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<h2>Processing a Return</h2>
<p>All packages must be delivered directly to the cardholder. Open any/all packages as soon as they arrive to ensure the product is correct and in good condition. Be aware that vendors do not always allow a lengthy period of time to report issues/claims.</p>
<p>If an item arrives damaged or is not the correct item and needs to be returned for credit, the cardholder should follow the procedures below:</p>
<ul>
<li>
Call the vendor to alert them of the damage/error immediately.
</li>
<li>
Be prepared to minimally provide the following information to the vendor:
<ul>
<li>
Order number typically located on the packing slip or confirmation
</li>
<li>
Cardholder name and account number
</li>
</ul>
</li>
<li>
When product is returned due to damage from shipping or manufacturer defect, or due to vendor error, the cardholder is not responsible for paying return shipping charges. The vendor must issue a prepaid return label at the vendor’s expense
</li>
<li>
A vendor will give specific instructions for returning the item(s) that may include written authorization or a return authorization number (RA or RMA number) to be referenced on the return package; packaging instructions, etc. Please follow these instructions exactly.
</li>
<li>
Once the item(s) has been received by the vendor, a full credit for that item, including its original shipping cost, must be issued to the original Procurement Card account. The form of payment for the return <strong>can not</strong> be cash.
</li>
<li>
If a replacement item is requested by the cardholder, a new charge with all new shipping costs (if applicable) should be submitted through Citibank by the vendor.
</li>
<li>
The cardholder must keep a <a class="file file_4609 lw_files_pdf" title="visa_credit_fillable.pdf" href="/live/files/4609-visacreditfillablepdf" target="_blank" rel="noopener">Credit Pending Form (PC03)</a> in the pending folder to use as backup documentation when the credit appears on a future statement.
</li>
<li>
Make a copy of the original Order Form (PC02) to keep in the pending folder if a replacement was requested.
</li>
</ul>
<p>A cardholder may opt to return an item that was ordered incorrectly, not what was expected or is no longer needed. The cardholder may be responsible for return shipping charges; may not be refunded the original shipping charges, and may be subject to a restocking fee. The cardholder must compare the costs associated with the return with the original cost of the item(s). It may be advantageous to the department, as well as the university, to find another use within the campus community.</p>
<p>A Credit Pending Form is required should the cardholder decide to return the item(s) and must be kept in the pending folder to use as back up documentation when the credit appears on a future statement.</p>
<h3>Obtaining Credits & Resolving Disputes</h3>
<p>Cardholders must attempt to resolve all discrepancies directly with the vendor within a reasonable time frame (minimally, allow one full billing cycle for resolution). Cardholders must document communications with a vendor by utilizing a <a class="file file_4609 lw_files_pdf" title="visa_credit_fillable.pdf" href="/live/files/4609-visacreditfillablepdf" target="_blank" rel="noopener">Credit Pending Form (PC03)</a>. Documentation should include, but is not limited to:</p>
<ul>
<li>
Contact name
</li>
<li>
Dates/timeline of communications
</li>
<li>
Expected outcome based on communications
</li>
</ul>
<h3>Contact</h3>
<p>If a resolution cannot be established, the cardholder should contact the <a href="/support/procurement_payment/directory/cdonnell.html">Chelsea Donnelly</a> for assistance by sending the documented communications and explanation of the issue. The program administrator will recommend or initiate appropriate actions necessary to resolve the matter. Should the Program Administrator be unsuccessful, a formal dispute may be processed with Citibank.</p>
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<h2>Purchasing Software</h2>
<p>Various software is available on NYS contracts. The most recent list of available software can be found <a href="https://www.ogs.state.ny.us/purchase/snt/lists/infotech.asp">here</a> (select software).</p>
<h3>Licensing Agreements</h3>
<p>Most, if not all, software purchases, including upgrades and renewals, and mobile applications (APPS) require a licensing agreement, including those that are simply downloads. In order to protect the integrity of and ensure consistency with our contracts, all licensing agreements, regardless of cost, will require the following steps before approval for purchase will be given:</p>
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The department must obtain written approval from BITS to purchase the software for use on University computers. This can be done by placing a<br /><a href="https://brockport.teamdynamix.com/TDClient/1842/Portal/Requests/ServiceDet?ID=36035">Software Request in the BITS Service Portal</a> or by calling the Service Desk at (585) 395-5151 Option 1. BITS approval will ensure that the software does not put our current infrastructure at risk and BITS agrees to support it. It also confirms that a campus-wide license does not already exist before duplicating efforts and costs. If BITS approval is not granted, the software cannot be purchased for use on University computers, regardless of funding source.
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A completed <a href="/support/procurement_payment/forms.html">requisition</a> must be sent to Procurement & Payment Services that includes the software licensing agreement from the vendor, written approval from BITS and a brief description how the software is to be used. The larger and more complicated the agreement, the longer it may take to negotiate and obtain a satisfactory agreement. Please plan accordingly and allow sufficient time for processing as many agreements can take several weeks to fully execute.
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<p>Please do not sign any agreement. Only authorized signatures on agreements are recognized by SUNY and New York State as valid and will be legally upheld. Refer to “<a href="/support/procurement_payment/campus_agreements.html">Campus Agreements</a>” for additional information.</p>
<h3>Procurement Card</h3>
<p>Contractual agreements, including software licensing agreements and mobile applications, are <strong>not</strong> permitted on a Procurement Card unless authorized by Procurement & Payment Services. If approved, the requisition with the fully executed agreement will be returned to the appropriate cardholder for purchase/payment using a Procurement Card. Payments made on a Procurement Card without this approval may require reimbursement of the full amount of the license to the state account using non-state funds.</p>
<p>Any questions, please contact <a href="mailto:[email protected]">Pam Powell</a>.</p>
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<h1>Candidate Travel Guidelines</h1>
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<h3>Airfare</h3>
<p>Airline arrangements are to be made by the appropriate SUNY Brockport dean’s secretary only. Candidate airline charges are to be paid using the University’s NET (Non-Employee Travel) credit card.</p>
<p>If a candidate makes arrangements and purchases an airline ticket with personal funds, SUNY Brockport will reimburse the candidate after their interview. The department must submit the following to Procurement & Payment Services:</p>
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a standard voucher signed by the candidate
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a purchase requisition
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itinerary of the interview
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the ticket stubs and proof of purchase
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<h3>Meals</h3>
<p>The candidate’s reimbursement cannot exceed the New York State <a href="https://www.gsa.gov/travel/plan-book/per-diem-rates">food allowance for Monroe County</a>.</p>
<p>If the search committee process includes taking a candidate out for a meal, a University employee will have to initially cover the costs. The University is tax exempt; therefore, a University employee should obtain a tax-exempt form from Procurement and Payment Services or their department secretary. Employees of the University cannot be reimbursed for tax, however, the candidate can be reimbursed tax for meals they purchased themselves.</p>
<p>If being paid through State funds, a request for reimbursement to the employee of the University who pays for the meal(s) should be submitted to their department secretary for reimbursement. A <a class="file file_4637 lw_files_pdf" title="travel_voucher.pdf" href="/live/files/4637-travelvoucherpdf" target="_blank" rel="noopener">Travel/Expense</a> Form must be submitted to Procurement & Payment Services and must include an <strong>Itemized Receipt</strong> from the restaurant. If the receipt is not itemized, the individual cannot be reimbursed. In addition, please include a list of names of those who attended the meal as well as the candidate interview agenda. Reimbursement cannot include alcoholic beverages. A tip is reimbursable; however, the tip amount should not exceed 20 percent.</p>
<h3>Lodging</h3>
<p>Every attempt should be made to make arrangements at facilities that charge the <a href="https://www.gsa.gov/travel/plan-book/per-diem-rates">State per diem rate</a>. Best Western, Victorian Bed and Breakfast and Hampton Inn will directly invoice the University. Please submit a requisition to Procurement & Payment Services with an agenda and the invoice following the candidate’s stay.</p>
<h3>Mileage</h3>
<p>If the candidate is requesting reimbursement for mileage, a <a class="file file_4624 lw_files_pdf" title="mileage_.pdf" href="/live/files/4624-mileagepdf" target="_blank" rel="noopener">Statement of Automobile Travel form</a> showing mileage, <a href="/support/procurement_payment/diem_rates.html">mileage rate</a>, and times of arrival/departure must be completed.</p>
<h3>Reimbursement For Candidate Expenses</h3>
<p>Reimbursement will be allowed to candidates who reside over 50 miles from the place of interview. Expenses may include transportation, food and lodging.</p>
<p>In order to reimburse the candidate for expenses that they have paid for, following completion of the interview process, the candidate must complete a <a class="file file_4605 lw_files_pdf" title="standard_voucher.pdf" href="/live/files/4605-standardvoucherpdf" target="_blank" rel="noopener">State of New York Standard Voucher form</a> and submit it with the proper paperwork, including a <a href="http://www.osc.state.ny.us/vendors/forms/ac3237s_fe.pdf">Substitute W-9</a>. In addition, the department must prepare a <a href="/support/procurement_payment/forms.html">purchase requisition</a> form requesting reimbursement for the candidate. Attached to the requisition and standard voucher form should be the receipts for lodging, tolls, taxi, airfare, and mileage. The purchase requisition, voucher form, automobile travel form, and a copy of the interview agenda, along with appropriate receipts are to be submitted to the appropriate party (dean, vice president, search committee chairperson, department head, etc.) for signature and then submitted to Procurement & Payment Services. Payment will be made to the candidate requesting reimbursement. Please be sure that the voucher form shows the individual’s name, home address and signature of the individual requesting reimbursement. The appropriate account number to be charged and authorized department signature must be included on the purchase requisition.</p>
<p><strong>Note:</strong> The search committee should advise the candidate to keep all travel receipts.</p>
<h3>Contact</h3>
<p>Please contact <a href="mailto:[email protected]">Megan Radder</a> with any questions.</p>
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<h1>Scientific Supplies</h1>
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<h2>Purchasing Scientific Supplies</h2>
<p>New York State contracts for laboratory supplies and equipment and lab teaching supplies exist with such suppliers as Fisher Scientific, VWR Scientific, Laboratory Product Sales, and Ward’s.</p>
<p>Some scientific supplies are offered on OGS contract, please contact <a href="/live/profiles/5548-jessica-smith">Jessica Smith</a> or <a href="/live/profiles/5549-katherine-schaal">Katherine Schaal</a>.</p>
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<h1>Insurance</h1>
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<p class="intro">The State of New York and SUNY Brockport fall under a “self-insurance” program.</p>
<p>The State of New York does not purchase insurance against liability arising out of the acts of the State, State University, or their respective officers or employees. Exceptions are made for policies that we currently have in place which cover fine arts, monies/securities for the Bursar’s Office and coverage for off site instruction.</p>
<p>Procurement & Payment Services can request insurance coverage for other exceptions if deemed appropriate, but the cost is typically high. A “Certificate in Lieu of Insurance” that addresses liability can also be issued. This is typically used for off-campus events.</p>
<p>Please contact <a href="mailto:[email protected]">Mark Stacy</a> with any questions regarding insurance coverage.</p>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/procurement-card/campus-delivery-instructions/">Campus Delivery Instructions</a></li>
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<h1>Campus Delivery Instructions</h1>
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<p class="intro">Our express carriers are experiencing delays in delivery to the University due to inconsistencies in delivery addresses.</p>
<p>Outlined below is the proper format for your on-campus address.</p>
<h3>Express Mail</h3>
<p>The address for express carrier shipments, delivered directly to your department, is described below. The most common carriers include FedEx, DHL and UPS Next Day Air.</p>
<p>All express shipments, as arranged by the departments, are delivered directly to the departments. They will follow the addressing format below to ensure prompt delivery to the recipient.</p>
<p>Recipient’s Name, Department Name and Campus Phone Number SUNY Brockport<br />State University of New York<br />Your Building Name and Room Number<br />Brockport, NY 14420</p>
<h3>Central Receiving</h3>
<p>The shipping address for non-express and non-U.S. Mail shipments, delivered to Central Receiving, is described below. These shipments may include, but are not limited to, United Parcel Service (UPS), Procurement Card (VISA), Purchase Orders (express and non-express) and Common Carrier shipments received at Central Receiving in the Chapman Building.</p>
<p>All shipments received at Central Receiving, in the Chapman Building, will use the following format:</p>
<p>Attn: Department and/or Employee Name and/or VISA and/or PO Number Central Receiving<br />SUNY Brockport<br />State University of New York<br />382 Holley Street Brockport, NY 14420-2996</p>
<h3>U.S.Postal Mail Addresses</h3>
<p>The mailing address for the U.S. Postal Service (U.S. Mail) letters and small parcels, which will be delivered directly to Mailing Services, is described below. This may also include some Purchasing Card letters or small packages.</p>
<p>All mail delivered by the U.S. Postal Service, and received by the Mail Services area in the Allen Administration Building, will use the following format:</p>
<p>Employee and/or Department Name SUNY Brockport<br />State University of New York<br />350 New Campus Drive<br />Brockport, NY 14420- (appropriate ZIP+ 4 per Appendix B of the Mail Services guide. A copy is available from Mail Services at (585) 395-2980.)</p>
<h3>Contact</h3>
<p>Please direct any inquiries regarding this shipping to Steve Sheffield at (585) 395-2407.</p>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/purchasing/">Purchasing Procedures Cheat Sheet</a></li><li> <a href="/support/procurement-payment/purchasing/computer/">Computer Hardware</a></li>
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<h1>Computer Hardware</h1>
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<h2>Purchasing Computer Hardware</h2>
<p>This procedure allows for improved support services from Brockport Information Technology Services (BITS) by making sure that all systems meet campus minimum requirements, that limited resources are spent appropriately and that systems are not configured with unnecessary features that will raise the purchase price.</p>
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The individual requesting must use the <a href="https://brockport.teamdynamix.com/TDClient/Requests/ServiceCatalog?CategoryID=13094">Self-Service Portal</a> to obtain an approval for each purchase requisition prior to submitting the requisition to our office
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BITS staff will review each transmission and contact departments if changes are necessary to the computer specifications.
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Once approved by BITS, a Purchase Requestion must be sent to PPS along with the BITS Approval and Vendors Quotes.
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The purchase order will be generated and delivery will be made directly to BITS.
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BITS will set-up and deliver the equipment to the ordering department. A quick guide can be found at the <a href="https://brockport.teamdynamix.com/TDClient/KB/ArticleDet?ID=79754">TPS Quick Guide</a>.
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<p>Procurement & Payment Services and BITS strive to ensure campus computer equipment can be properly serviced by BITS and that departments are getting the best price available. Your cooperation with this policy is appreciated. Questions concerning this process should be directed to the IT Service Desk at 585-395-5151 option 1.</p>
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<h1>
MOVING SERVICES FOR NEW EMPLOYEES
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Moving Services Procedure
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<p>
These procedures are taken from the New York State Office of the State Comptroller Bureau of State Expenditures manual. The details are the same as SUNY Budget Bulletin G-200, moving expense regulations for management/confidential employees.
</p>
<ul>
<li>Reimbursements are made directly to a new appointee. Payment cannot be made directly to a moving company.
</li>
<li>Maximum reimbursement should not exceed $3,000 - the New York State limit for moving expense reimbursement.
</li>
<li>Moving expenses may be reimbursed when the shortest distance along public highways between the old and new places of employment is at least 35 miles and the shortest distance along public highways between the old place of residence and the new place of employment is at least 35 miles.
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<li>Claim must be made within one year from the effective date of appointment or the completion of probationary period, if required.
</li>
<li>No lodging, meals or airfare are allowed.
</li>
<li>Reimbursement may be made on only one vehicle. For example, if a moving company was used, mileage for one (1) personal vehicle may be reimbursed. If using a U-Haul, the traveler is expected to tow their vehicle and mileage will not be reimbursed. However, gasoline expenses for the U-Haul can be reimbursed with original receipts.
</li>
<li>Include a receipted copy of the bill of lading or freight bill issued by the commercial carrier showing the charges collected, or receipt from the rental establishment.
</li>
<li>An <a href="http://www.osc.state.ny.us/agencies/forms/ac1099s_fe.pdf">AC 1099</a> Request/Agreement for Moving Expense Reimbursement must be completed. AC 1099 must have the signature of the appointing officer. Employee/appointee must sign the AC 1099. (Click <a href="http://www.osc.state.ny.us/agencies/forms/ac1099s_instruction.pdf">here</a> for instructions on completing this form).
</li>
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When submitting for payment include the following:
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</li>
<li>Completed <a href="http://www.osc.state.ny.us/agencies/forms/ac1099s_fe.pdf">AC 1099</a> with signatures. Any items that are not completed will delay the payment process.
</li>
<li>Original receipts are required.
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/property-control/">Property Control</a></li>
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<h1>Property Control</h1>
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<p class="intro">Property Control is required to provide an accurate inventory of state assets for SUNY Brockport.</p>
<h2>Responsibilities</h2>
<p>The responsibilities of the Property Control Office are:</p>
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<a href="/support/procurement_payment/decaling.html">Decaling</a> University property and equipment.
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Transfer equipment from one department to another.
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<a href="/procurement_payment/property_surplus">Surplus</a> equipment which no longer provides a tangible value to the University.
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Complete an annual inventory of campus equipment valued at $5,000 and above.
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Conduct an annual inventory of campus equipment valued between $1,000-$4,999.
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<h3>Contact</h3>
<p>For questions regarding Property Control, please contact <a href="/live/profiles/2021-britney-carey">Britney Carey</a>.</p>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/procurement-card/best-practice/">Procurement Card Program Best Practices</a></li>
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<h1>Procurement Card Program Best Practices</h1>
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<h2>Best Practices When Using a Procurement Card</h2>
<p>There are inherent risks that must be considered with procurement card (P-card) programs. Follow our established procedures to minimize risks. The following is a list of required best practices established by OGS, SUNY, and SUNY Brockport that all cardholders are expected to follow to maximize program success:</p>
<ul>
<li>
P-Card accounts are issued to individuals and are not to be shared within departments or among employees, including supervisors. Always keep the account information secure to be used solely by the assigned cardholder.
</li>
<li>
The use of a P-Card is for appropriate state expenditures <strong>only</strong>. Accounts are not to be used when a non-state account is the intended source for payment. In addition, caution should be taken by cardholders to ensure P-Card accounts are not being used where personal accounts are intended.
</li>
<li>
Cardholders are to place orders that fall within program guidelines and authorized transaction limits. Split orders are not permitted to create multiple small dollar payments to the same vendor for a single transaction that collectively exceed this limit.
</li>
<li>
Whenever possible, utilize the use of <a href="https://nyspro.ogs.ny.gov/">NYS OGS Contracts</a>, Preferred Sources (listed below) and <a href="https://ny.newnycontracts.com/">NYS Minority/Women-Owned Businesses (M/WBE)</a>.
<ul>
<li>
<a href="http://www.nysid.org/">New York State Industries for the Disabled, Inc. (NYSID</a>)
</li>
<li>
<a href="http://www.nyspsp.org/">NYS Preferred Source Program for People who are Blind (NYSPSP)</a>
</li>
<li>
<a href="https://www.omh.ny.gov/">New York State Office of Mental Health (OMH)</a>
</li>
<li>
<a href="http://www.corcraft.org/">New York State Department of Correctional Services (CORCRAFT)</a>
</li>
</ul>
</li>
<li>
Be able to substantiate reasonableness of price for items and/or services purchased.
</li>
<li>
All transactions on a P-Card statement, debit or credit, require back up documentation for possible future audits. All receipts are to be itemized with a clear description of what was purchased and if necessary, an explanation of what it is to be used for. In general, be sure to document as if a stranger is seeing your information.
</li>
<li>
When purchasing for university-sponsored events, be sure to keep event information such as flyers, invitations or guest lists that detail the event and where appropriate, a list of participants at the event.
</li>
<li>
The cardholder should take the necessary steps to ensure the transaction is tax exempt or that the credit for sales tax is requested and obtained.
</li>
<li>
Review the monthly credit card statement for accuracy and reconcile each transaction according to the vendor receipts and/or invoices properly maintained by cardholders during each billing cycle.
</li>
<li>
Minimally, all cardholder monthly statements and receipts must be reviewed and approved by the cardholder’s supervisor for appropriateness.
</li>
<li>
Immediately report discrepancies to respective vendors for timely resolution.
</li>
<li>
Services and resources provided and available for use on campus are to be utilized before seeking and purchasing these same services and supplies from outside sources. For example, the campus Mailroom, Shipping/Receiving, Design & Production and Print Shop should be used before obtaining these same services from an off-campus source.
</li>
<li>
Make purchases in a timely fashion and not in anticipation of a possible future need – especially with equipment that has a depreciative value, a limited warranty period and the potential for loss/theft. Once the product is received, it should be confirmed the item is functioning properly and be for a specific purpose at that time.
</li>
<li>
Notify the Program Administrator when taking an extended leave from the University, such as a sabbatical or family leave, so that the account transaction limit may be reduced during the leave to decrease the potential for fraudulent activity.
</li>
<li>
There are specific policies and procedures in place with regard to employee <a href="/support/procurement_payment/property_removal.html">use of state property off-campus</a>. In addition to these policies and procedures, items should be logged out of a department and logged back into the department when it is returned so its whereabouts can be confirmed at all times.
</li>
<li>
<a href="/support/procurement_payment/property_control.html">State property</a> that has the potential to “walk” should have a property sticker placed on it and added to the department inventory list, regardless of its value and where feasible to do so. Additional property stickers are available by contacting your Program Administrator.
</li>
<li>
Purchases that require electrical, plumbing, building installation, etc., must have written approval from Facilities & Planning prior to placing the order to ensure the feasibility of such a purchase. Keep this written approval with all related P-Card documents.
</li>
</ul>
<p>Additionally, all University policies and procedures are to be adhered to at all times. Information related to specific purchases using a P-card can be found on their respective pages.</p>
<p>Failure to abide by the above polices and procedures may result in reimbursement to the State account using non-state or personal funds as well as suspension of Procurement Card privileges or revocation of the account.</p>
<h3>Contact</h3>
<p>Any questions related to proper procedures or the appropriate use of P-Card accounts should be directed to the <a href="mailto:[email protected]?subject=">Program Administrator, Chelsea Donnelly</a>.</p>
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<li><a href="/">Home</a></li>
<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/standard-expenditure-guidelines/">Standard Expenditure Guidelines</a></li>
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<h1>Standard Expenditure Guidelines</h1>
<div id="intro-paragraph" class="intro editable"></div>
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<div class="lw_accordion">
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Alcohol</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Alcoholic Beverages</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Awards</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Employee Awards/Incentives</td>
<td style="width: 33.9897%;"><p>No</p></td>
<td style="width: 32.9906%;">ex. Retirement Gift, Years of Service Awards, Employee Appreciation</td>
</tr>
<tr>
<td style="width: 32.9894%;">Student Awards /Incentives</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">ex. Surveys</td>
</tr>
<tr>
<td style="width: 32.9894%;">Non-Employee</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
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<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Cards</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Holiday/Sympathy/Congratulations/Invitations</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Candidates (NYS Positions)</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Travel Expenses</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">ex. Flights</td>
</tr>
<tr>
<td style="width: 32.9894%;">Rental Vehicle</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Meals/Food</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">
<p>Not to exceed current NYS per diem rates, itemized receipt needed, no spouses covered, no alcohol, gratuity no more than 20%</p>
<p>Professional staff positions: Hiring committees may take candidates out for one meal; however, a maximum of two SUNY Brockport employees in addition to the candidate may attend.</p>
<p>Full-time faculty positions: Hiring committees may take candidates out for one meal; however, a maximum of four SUNY Brockport employees in addition to the candidate may attend.</p>
<p>Any meal/food requests beyond these listed items would need to be paid for using non-state funds (i.e. Foundation, BASC, BSG). Please work with your Dean, AVP, VP as appropriate.</p>
<p>Please see the PPS website for more information or contact Procurement & Payment Services if there are questions.</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Gifts</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Lodging Expenses</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Guests (Speakers & Consultants)</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Travel Expenses</td>
<td style="width: 33.9897%;">Yes*</td>
<td style="width: 32.9906%;">
<p>*ONLY when written into contract and approved by PPS</p>
<p>Cannot exceed current NYS per diem rates</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Professional Car Service</td>
<td style="width: 33.9897%;"><p>No</p></td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Rental Vehicle</td>
<td style="width: 33.9897%;">Yes*</td>
<td style="width: 32.9906%;">
<p>*ONLY when written into contract and approved by PPS</p>
<p>Cannot exceed current NYS per diem rates</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Meals/Food</td>
<td style="width: 33.9897%;">Yes*</td>
<td style="width: 32.9906%;">
<p>*ONLY when written into contract and approved by PPS</p>
<p>Cannot exceed current NYS per diem rates</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Gifts</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Lodging Expenses</td>
<td style="width: 33.9897%;">Yes*</td>
<td style="width: 32.9906%;">
<p>*ONLY when written into contract and approved by PPS</p>
<p>Cannot exceed current NYS per diem rates</p>
</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Dues</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Cash Donations, Gift Cards and Gift Certificates</td>
<td style="width: 33.9897%;">No </td>
<td style="width: 32.9906%;"> N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Institutional</td>
<td style="width: 33.9897%;"> Yes</td>
<td style="width: 32.9906%;">Must be in the name of the University </td>
</tr>
<tr>
<td style="width: 32.9894%;">Individual Membership Civic or Service Club</td>
<td style="width: 33.9897%;"> No*</td>
<td style="width: 32.9906%;">*Unless justified and approved by VP  </td>
</tr>
<tr>
<td style="width: 32.9894%;">Individual Membership Professional Organizations</td>
<td style="width: 33.9897%;"> Yes</td>
<td style="width: 32.9906%;">Must have a program purpose, must support the University, justified and approved by the VP</td>
</tr>
<tr>
<td style="width: 32.9894%;">Individual Membership Professional Licenses</td>
<td style="width: 33.9897%;"> Yes</td>
<td style="width: 32.9906%;">If required of the position or benefits the University</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Flowers/Plants</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Classroom Purposes</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">Yes for academic use - not décor </td>
</tr>
<tr>
<td style="width: 32.9894%;">Congratulatory</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Funeral/Illness of Employee</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Funeral/Illness of Donor or Friend</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Administrative Professionals Day</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Gifts</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Employee Appreciation</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Employee Memorial</td>
<td style="width: 33.9897%;">No </td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Employee Retirement</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Employee Special Occasion</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Employee Sporting Event Tickets</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Friends/Donors Appreciation</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Friends/Donors Memorial</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Friends/Donors Special Occasions</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Candidates (NYS Positions and/or Guests)</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Friends/Donors Sporting Event Tickets</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Honorariums</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Employee from NYS Agency</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">Need to work with HR for extra services form</td>
</tr>
<tr>
<td style="width: 32.9894%;">Speakers/Consultants/Performers</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">Justification Needed - Please work with PPS to confirm details</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Meals - Employees</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Department Social Activity</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Entertaining Official Guests</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">No, unless when used for program purpose and approved by VP<br />ex. accreditation purposes (Middle States)</td>
</tr>
<tr>
<td style="width: 32.9894%;">Faculty/Staff Orientations</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Unplanned Working Luncheons</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Planning/Administrative Meetings (Planned Luncheon)</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">
<p>Must be infrequent (semi-annually) and have a program purpose,</p>
<p>VP Approval</p>
<p>Agenda and list of employees required</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Recruitment (Perspective Employee and Search Committee)</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">
<p>Professional staff positions: Hiring committees may take candidates out for one meal; however, a maximum of two SUNY Brockport employees in addition to the candidate may attend.</p>
<p>Full-time faculty positions: Hiring committees may take candidates out for one meal; however, a maximum of four SUNY Brockport employees in addition to the candidate may attend.</p>
<p>Tax Exempt Certificates should be used. SUNY Brockport employees should not pay, nor receive reimbursement for NYS Sales Tax.</p>
<p>Meals must adhere to the current Monroe County per diem rates</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Retirement Dinners</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Meals - Employee Spouse</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Entertaining Official Guests</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;"><p>N/A</p></td>
</tr>
<tr>
<td style="width: 32.9894%;">Faculty/Staff Orientations or Receptions</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Recruitment (Perspective Employee)</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Meals - Student</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Residence Hall Programs</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">Must support the mission of ResLife </td>
</tr>
<tr>
<td style="width: 32.9894%;">Orientation Receptions</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">ex. Campus Sponsored Welcome Receptions </td>
</tr>
<tr>
<td style="width: 32.9894%;">Department Graduation</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Activities</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">Mission Specific and in best interest of the state (must have a program purpose)</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Mileage Reimbursement</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Mileage Reimbursement</td>
<td style="width: 33.9897%;">Yes*</td>
<td style="width: 32.9906%;">*IRS Regulations do not permit reimbursement of commuting mileage</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Office Decorations</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Decorations</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">Includes but is not limited to aquariums, flowers, pictures, plants, holiday decorations, etc.</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Office Expenses</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Office Supplies</td>
<td style="width: 33.9897%;">Yes/No</td>
<td style="width: 32.9906%;">
<p>Yes - Examples include pens, paperclips, folders, staplers, labels, etc.</p>
<p>No - Examples include tissues, cleaning supplies (call Facilities), wall clocks, coffee, any food items, etc.</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Breakroom Supplies</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">Paper plates, cups, coffee, party supplies, silverware, food etc.</td>
</tr>
<tr>
<td style="width: 32.9894%;">Appliances - Common Area</td>
<td style="width: 33.9897%;">Restrictions</td>
<td style="width: 32.9906%;">Yes, but only though the CSEA contract</td>
</tr>
<tr>
<td style="width: 32.9894%;">Appliances - Individual Offices</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Decorations/Flowers/Plants</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Holiday Decoration </td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Pictures/Artwork/Décor</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Parking Permits</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Employee Parking Permits, Towing, Traffic Violations</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Public Relations</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Fundraising Activities</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Alumni Activities</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr>
<tr>
<td style="width: 32.9894%;">Dinners/Admissions Charges</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Refreshments for Department Use</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Provided for the Public</td>
<td style="width: 33.9897%;">Restrictions</td>
<td style="width: 32.9906%;">
<p>Yes, but ONLY if mission specific and prior approval from PPS</p>
<p>Includes bottled water, coffee, soda, etc.</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Provided for Employees Only</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Relocation Expenses</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Moving</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;"><a class="go" href="/support/procurement-payment/moving/" target="_blank" rel="noopener">Moving Services for New Employees</a></td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Student Activities and Expenses</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Orientations/Receptions/Commencement</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">Must have a program purpose</td>
</tr>
<tr>
<td style="width: 32.9894%;">Travel</td>
<td style="width: 33.9897%;">Restrictions</td>
<td style="width: 32.9906%;">Policy in Progress</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Travel</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">When in Travel Status</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">In accordance with OSC Travel Manual</td>
</tr>
<tr>
<td style="width: 32.9894%;">Gratuity</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">If gratuity is customary then it should not exceed 20% </td>
</tr>
<tr>
<td style="width: 32.9894%;">*Registration Fees</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">
<p>For attendance of seminars, workshops and conferences</p>
<p>If related to job duties / advance notice required / documentation needed</p>
</td>
</tr></tbody></table>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">University of Department Activities</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<table style="border-collapse: collapse; width: 86.9622%;" border="1"><tbody>
<tr>
<th style="width: 32.9894%;">Transaction Type</th>
<th style="width: 33.9897%;">State<br />IFR, or SUTRA Funds</th>
<th style="width: 32.9906%;">Related Notes</th>
</tr>
<tr>
<td style="width: 32.9894%;">Community Related Programs</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">If College Sponsored - example: Hosting Corporate Challenge, Special Olympics</td>
</tr>
<tr>
<td style="width: 32.9894%;">Continuing Education Courses</td>
<td style="width: 33.9897%;">Restrictions</td>
<td style="width: 32.9906%;">As dictated by your Union</td>
</tr>
<tr>
<td style="width: 32.9894%;">Faculty/Staff Retreats</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">
<p>Must be infrequent (semi-annually) and have a program purpose,</p>
<p>VP Approval</p>
<p>Agenda and list of employees required</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Planning/Administrative Training Meetings</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">
<p>Must be infrequent (semi-annually) and have a program purpose,</p>
<p>VP Approval</p>
<p>Agenda and list of employees required</p>
</td>
</tr>
<tr>
<td style="width: 32.9894%;">Faculty/Staff Orientations</td>
<td style="width: 33.9897%;">Yes</td>
<td style="width: 32.9906%;">ex. Nest Training</td>
</tr>
<tr>
<td style="width: 32.9894%;">Faculty/Staff Receptions</td>
<td style="width: 33.9897%;">No</td>
<td style="width: 32.9906%;">N/A</td>
</tr></tbody></table>
</div>
</section>
</div>
</div>
</article>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/procurement-card/procedures/">Procurement Card Procedures</a></li>
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<h1>
Procurement Card Procedures
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Procurement Card Procedures
</h2>
<p>
The following procedures are necessary to ensure proper Procurement Card account management:
</p>
<ul>
<li>Itemized receipts/packing lists are attached to the back of the respective Order Form
</li>
<li>All pricing is “as quoted.” Discrepancies are reported to the vendor immediately and a credit process is started, when necessary. A Credit Pending Form is completed and filed as “pending” for receipt of future credit.
</li>
<li>If multiple receipts are issued for one transaction, all associated receipts should be stapled together and filed with the respective Order Form and statement. The cumulative total contained on all receipts or invoices should not exceed the original quote.
</li>
<li>For backorder situations where the order may extend over multiple billing cycles, make a copy of the original Order form and highlight the item(s) that has not yet been received. Keep the highlighted copy in the pending folder until the item is received. Use the original as backup for the current statement. Continue this until all items are received and the order is complete.
</li>
<li>Sales tax charges are identified and vendor is contacted to begin a credit process. A Credit Pending Form is completed and filed as “pending” until receipt of future credit.
</li>
<li>Follow up with the vendor by the cardholder is required for those credits that are not processed to the account in a timely fashion. Attach the respective Credit Pending Form to the statement once the credit appears on a Citibank statement.
</li>
<li>If a charge appears on a Citibank statement for an item ordered but not received, the vendor must be contacted to determine the status of the order. Vendors are not permitted to submit charges to Citibank until goods have shipped or services have been completed. Pre-payment and/or deposits for goods or services are not permitted.
</li>
</ul>
<p>
Improper use of a Procurement Card may subject the employee to suspension of privileges, permanent revocation of the Procurement Card account, or appropriate disciplinary action.
</p>
<h3>
Documentation
</h3>
<p>
Cardholders are required to keep complete procurement records for every transaction made against the VISA account, charge or credit, from beginning to end, for a total of seven fiscal years. This minimally includes:
</p>
<ul>
<li>Order forms
</li>
<li>Packing slips
</li>
<li>Itemized receipts
</li>
<li>Invoices
</li>
<li>Credit pending forms
</li>
<li>Intended use
</li>
<li>Event information
</li>
</ul>
<p>
It is important that cardholders maintain all Procurement Card records in an accurate, organized and up-to-date fashion since audits by the Program Administrator, SUNY, or the Office of the State Comptroller (OSC) do not require any advance notice.
</p>
<p>
Cardholders must maintain all open orders and respective documents in a separate “pending” folder to be matched to the corresponding Citibank statements at the end of each billing cycle. Documentation for transactions not appearing on the statement are to remain in the pending folder to matched to a future statement.
</p>
<p>
Following a monthly reconciliation/certification process, cardholders are required to have the appropriate supervisor review the statement, all backup documentation, and sign the printed certification statement. Then, the cardholder files the documentation into a closed, fiscal year folder where it remains until the completion of the seven year audit period.
</p>
<h4>
FISCAL YEAR FUNDING
</h4>
<p>
Documentation for product received and services completed that do not appear on a Citibank statement for two or more billing cycles will require follow up by the cardholder with the vendor to ensure payments are made in a timely fashion. This is especially important at the end of a fiscal year when funding will lapse and will no longer be available for outstanding charges after July 1 of each year (i.e., the Procurement Card cannot be used after July 1 each year for payment of transactions made in the previous fiscal year; non-state funds will be required for payment).
</p>
<h3>
Required Purchasing Practices
</h3>
<ul>
<li>Funds must be available at the time of purchase in the State/IFR budget used for payment. Be aware that Procurement Card expenses are not visible in the State/IFR default budget (SMRT) until the transaction has been processed for payment by the vendor.
</li>
<li>Use of the card is strictly limited to the purchase of goods and services for official state use only. Purchases intended for payment using non-state funding sources or for goods and services of personal use, are not permitted.
</li>
<li>Whenever possible, utilize NYS (OGS) Contracts, Preferred Sources and Minority/Women-Owned Businesses (M/WBE).
</li>
<li>Always stay within the established limits of the Procurement Card account. .
</li>
<li>All purchases valued at $250 or less, that fall within program guidelines, and the vendor accepts VISA, require the use of the Procurement Card for payment.
</li>
<li>Pre-payment is not permitted for goods or services, including any/all deposits.
</li>
<li>Be able to substantiate/justify reasonableness of price for items and/or services purchased.
</li>
<li>Keep the Procurement Card and account information in a secure place. Sharing of account information or use of the card by another individual, including members of the department, is not permitted.
</li>
</ul>
<h3>
Placing an Order
</h3>
<p>
All Procurement Card orders must be placed directly with the vendor by the cardholder. Cardholders may place orders via telephone, fax (without account information), online, or retail point-of-purchase. Be prepared to provide the following information to the vendor:
</p>
<ul>
<li>Cardholder name and account number (if by fax, please call the vendor to provide the account number.
<ul>
<li>Account expiration date and Card Verification Value (CVV), if requested.
</li>
<li>Ship to address, including “VISA” and cardholder’s name and room number, should appear on the outside of the package.
<ul>
<li>If shipment is to come through Central Receiving, use 382 Holley Street as the delivery address.
</li>
<li>If delivery is to arrive through U.S. Postal Service, use 350 New Campus Drive.
</li>
</ul>
</li>
<li>Preferred method of shipment is UPS.
</li>
<li>Completed <a href="https://www.osc.state.ny.us/agencies/forms/ac946_f.pdf">NYS Tax Exempt Form (AC946)</a> for tax exempt number #14740026K.
<ul>
<li>If a transaction cannot be tax exempt, it cannot be placed.
</li>
<li>Any sales tax charges processed in error require a credit from the vendor.
</li>
<li>Transactions made in-person and <strong>outside</strong> of New York State are subject to <strong>that state’s</strong> sales tax.
</li>
</ul>
</li>
</ul>
</li>
<li>All orders require the use of an order form. If an order form is not provided by the vendor, please use the <a class="file file_4607 lw_files_pdf" title="visa_order_fillable.pdf" href="/live/files/4607-visaorderfillablepdf" target="_blank" rel="noopener">Order Form (PC02)</a>.
</li>
<li>Cardholders should be prepared to document the following information from the vendor:
<ul>
<li>Name of person providing the quote.
</li>
<li>Delivered pricing of each item, including shipping charges.
</li>
<li>Anticipated delivery date that product will arrive or service will be completed.
</li>
</ul>
</li>
</ul>
<p>
The following is required for all transactions regardless of how they are purchased:
</p>
<ul>
<li>Itemized, comprehensive retail receipts and/or packing slips (a credit card slip is not sufficient documentation);
</li>
<li>All packages must be delivered, initially, to the cardholder directly to ensure product received is correct, proper documentation is secured and issues are resolved in a timely fashion.
</li>
<li>Brief description of what was purchased and how/where it is to be used.
</li>
<li>Detailed invoice from vendor, when provided.
</li>
</ul></div>
</article>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/procurement-card/program-manual/">Procurement Card Program Manual</a></li>
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<h1>Procurement Card Program Manual</h1>
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<h3>
I. PROGRAM OVERVIEW
<a id="i-program-overview"></a></h3>
<p>The purpose of the JP Morgan VISA Procurement Card is to establish a more efficient, cost-effective method for purchasing and making payment for small-dollar purchases. The Procurement Card enables cardholders to make authorized purchases directly from a supplier without processing the traditional paperwork (i.e. requisitions). With proper approvals, cardholders are able to make purchases up to $2,500 per transaction with the Procurement Card.</p>
<p>The cardholder will receive a detailed electronic monthly statement for all transactions. New York State will be liable for payment of all authorized charges made using the Procurement Card.</p>
<p>Travel-related expenses such as, but not limited to: meals, lodging, airfare, fuel and car rentals are not permissible using the Procurement Card. Such transactions must follow travel guidelines as specified by SUNY Brockport.</p>
<hr />
<h3>
II. ELIGIBLE RECIPIENTS
<a id="ii-eligible-recipients"></a></h3>
<p>Department managers will identify state employees in their respective departments who they believe should be entrusted with a Procurement Card. It is important to ensure that each person assigned a Procurement Card is familiar with state procurement policies and procedures and is responsible for making such purchases on behalf of the department. Cards are issued to individuals and not to departments.</p>
<hr />
<h3>
III. APPLICATION PROCESS
<a id="iii-application-process"></a></h3>
<p>To obtain a Procurement Card, introductory training by the intended cardholder and respective department manager is required. Upon completion, an Authorization Form (PC01) must be completed, approved by the department manager and submitted to the Program Administrator for review and processing. Applications must include legal name of individual, on-campus address, phone, fax, email, approved transaction limit and a State/IFR default account number from which all Procurement Card purchases will, at least initially, be paid.</p>
<hr />
<h3>
IV. PURCHASING PROCEDURES
<a id="iv-purchasing-procedures"></a></h3>
<h4>A. Dollar Limits</h4>
<p>An individual transaction cannot exceed $2,500 and cardholders must spend within annual departmental budget allocations. If freight charges cause a transaction to exceed the $2,500 limit, and the vendor will only accept a Procurement Card for payment, freight can be incurred up to 10 percent over the single per transaction limit; however, the Program Administrator will need to verbally release the order with JP Morgan and the vendor will be required to manually process the payment with JP Morgan. <strong>Orders cannot be split to facilitate use of the Procurement Card.</strong> Department managers may also impose additional monetary limits on the card, where applicable and appropriate to do so.</p>
<h4>B. Vendors</h4>
<p>The Procurement Card is intended for use with those vendors who accept VISA and can comply with NYS sales tax exemption. Vendors who cannot provide tax exemption cannot be used. A State of NY Tax Exemption Certificate, AC946, must be properly completed, signed by the cardholder and submitted to vendors requiring tax exempt documentation. The NYS Tax Exempt number to reference is 14740026K.</p>
<h4>C. Cardholder Responsibility</h4>
<p>Cardholders are responsible for placing all orders, receiving all products and maintaining accurate and organized records for every Procurement Card transaction—charge or credit. All documents must be organized, up-to-date and appropriately filed with their respective billing statements. Procurement Card documents are subject to audit, internally and externally, at any time, and must be kept for a total of seven years (six years, plus the current fiscal year).</p>
<p>Proper documentation for all transactions is required to ensure consistency and includes, but is not limited to: order forms, packing slips, itemized receipts, invoices, credit pending forms, event information, including, but not limited to: fliers or invitations, guest lists/attendance sheets, agenda and a brief explanation of the purpose of the event and how it supports the mission of the department and/or College.</p>
<p>Procurement Card Program forms may be obtained from our <a href="/support/procurement-payment/forms/" target="_blank" rel="noopener">Forms</a> page.</p>
<h5>1. Required Purchasing Practices</h5>
<ul>
<li>
Funds <strong>must</strong> be available at the time of purchase in the State/IFR budget used for payment. Be aware that Procurement Card expenses are not visible in the State/IFR default budget until the transaction has been processed for payment by the vendor.
</li>
<li>
Use of this card is strictly limited to the purchase of goods and services for official state use only. Purchases intended for payment using non-state funding sources or for goods and services of personal use, are not permitted. Improper use may subject the employee to suspension of privileges or appropriate disciplinary action.
</li>
<li>
Whenever possible, utilize NYS (OGS) Contracts, Preferred Sources and Minority/Women-Owned Businesses (M/WBE). NYS contract information is available at <a href="http://www.nyspro.ogs.ny.gov/">www.nyspro.ogs.ny.gov/</a> or by contacting Procurement and Payment Services at ext. 2351.
</li>
<li>
Always stay within the established limits of the Procurement Card account. Do not “split order” to accommodate use of the Procurement Card. Traditional purchasing procedures, such as the purchase requisition process, must still be followed.
</li>
<li>
All purchases valued at $250 or less, that fall within program guidelines, and the vendor accepts VISA, require the use of the Procurement Card for payment.
</li>
<li>
Pre-payment is not permitted for goods or services, including any/all deposits. Please do not proceed with any transaction that requires payment prior to shipping of product or completion of services.
</li>
<li>
Be able to substantiate/justify reasonableness of price for items and/or services purchased
</li>
<li>
Keep the Procurement Card and account information in a secure place. Sharing of account information or use of the card by another individual, including members of the department, is not permitted and may subject the cardholder and/or department to permanent revocation of the Procurement Card account.
</li>
</ul>
<h5>2. Placing Procurement Card Orders</h5>
<p>All Procurement Card orders must be placed directly with the vendor by the cardholder. Employees that have not been issued a Procurement Card are not authorized to place orders and request payment by a cardholder. Non-cardholders are not permitted to obligate State funds over $250 (per NYS Finance Law) and have not been trained in Procurement Card requirements.</p>
<p>Cardholders may place orders via telephone, fax (without account information), online, or retail point-of purchase. Be prepared to provide the following information to the vendor:</p>
<ul style="list-style-type: circle;">
<li>
Cardholder name and account number (if by fax, please call the vendor to provide account number)
</li>
<li>
Account expiration date and Card Verification Value (CVV), if requested
</li>
<li>
Ship to address, including “VISA” and cardholder’s name and room number, should appear on the outside of the package.
<ul style="list-style-type: circle;">
<li>
If shipment is to come through Central Receiving, please use 382 Holley Street as the delivery address.
</li>
<li>
If delivery is to arrive through U.S. Postal Service, please use the 350 New Campus Drive delivery address.
</li>
</ul>
</li>
<li>
Preferred method of shipment is UPS.
</li>
<li>
Completed NYS Tax Exempt Form (AC946) for tax exempt account #14740026K
<ul style="list-style-type: circle;">
<li>
If a transaction cannot be tax exempt, it cannot be placed. Be sure to check all receipts and confirm all transactions before completing any order.
</li>
<li>
Any sales tax charges processed in error require a credit from the vendor
</li>
<li>
Transactions made in-person and outside of NYS are subject to that state’s sales tax
</li>
</ul>
</li>
</ul>
<ul>
<li>
All orders require the use of an order form. If an order form is not provided by the vendor, please use the Order Form (PC02) provided.
</li>
<li>
Cardholders should be prepared to document the following information from the vendor:
<ul>
<li>
Name of person providing the quote.
</li>
<li>
Delivered pricing for each item which includes any/all shipping, handling, set-up and/or any miscellaneous charges.
</li>
<li>
If the vendor is unable to provide an exact shipping charges, minimally obtain an estimate.
</li>
<li>
Anticipated delivery date that product will arrive or service will be completed.
</li>
</ul>
</li>
<li>
Cardholders should be cautious when purchasing online for the following reasons:
<ul>
<li>
Many online sources are not reliable or responsible and may not be conducive for tax exempt transactions.
</li>
<li>
Better pricing may be obtained when requesting a written quote from the vendor, rather than accepting the online pricing.
</li>
<li>
Cardholders should only purchase online when other purchasing options/sources have been exhausted. Contact the Program Administrator or Procurement and Payment Services for assistance with finding reliable and responsible vendors.
</li>
<li>
Online orders that are placed should be printed before being submitted. Do not rely on confirmations after the orders have been placed.
</li>
</ul>
</li>
</ul>
<p>The following is required for all transactions regardless of how they are purchased:</p>
<ul>
<li>
Itemized, comprehensive retail receipts and/or packing slips; (a credit card slip is not sufficient documentation)
</li>
<li>
All packages must be delivered, initially, to the cardholder directly to ensure product received is correct, proper documentation is secured and issues are resolved in a timely fashion.
</li>
<li>
Receipt of merchandise should either be documented with original receipts attached to the back of the Order Form (PC02) or on the bottom of the Order Form when a packing list/receipt is not provided
</li>
<li>
Brief description of what was purchased and how/where it is to be used.
</li>
<li>
Detailed invoice from vendor, when provided
</li>
</ul>
<h4>D. Examples of Authorized Purchases</h4>
<p>(Not all-inclusive and subject to change)</p>
<ul>
<li>
Purchases up to $2,500 maximum limit (or other limit as assigned)
</li>
<li>
NYS (OGS) Contract purchases
</li>
<li>
Preferred Source purchases
</li>
<li>
Repairs of equipment not currently covered by maintenance agreement
</li>
<li>
Books/Supplies for library, academic areas or offices
</li>
<li>
Lab supplies
</li>
<li>
Equipment up to $2,500* (see “Restricted Items”)
</li>
<li>
Computer accessories
</li>
<li>
Advertising
</li>
<li>
Conference/seminar registrations
</li>
<li>
Subscriptions
</li>
<li>
Memberships
</li>
</ul>
<p>* “Property of…” stickers required and added to department inventory list</p>
<h4>E. Examples of Restricted Items</h4>
<p>(Not all-inclusive and subject to change)</p>
<ul>
<li>
Orders exceeding $2,500
</li>
<li>
Purchases being paid from an account outside the cardholder’s departmental accounts.
</li>
<li>
Split Ordering (items purchased separately that when purchased together would exceed $2,500 transaction limit)
</li>
<li>
Purchases with a possible future use and not a current need
</li>
<li>
<strong>All</strong> computer equipment, including PC, Mac, laptop, tablets, etc.
</li>
<li>
Pre-payment or deposits for goods/services
</li>
<li>
Services that are available through campus resources
</li>
<li>
Breakroom/kitchen supplies, paper products or appliances
</li>
<li>
Bottled water
</li>
<li>
Water or coffee services
</li>
<li>
First Aid Supplies
</li>
<li>
Holiday and/or party supplies/decorations/food
</li>
<li>
Greeting cards
</li>
<li>
Goods/services for personal use
</li>
<li>
Alcoholic beverages
</li>
<li>
Purchases through online auction sources, such as, but not limited to: Ebay
</li>
<li>
Medical services
</li>
<li>
Gift cards or any other cash equivalent
</li>
<li>
Gifts or giveaways
</li>
<li>
Cash advances
</li>
<li>
Cash back (rebates) on purchases or cash refunds on returns
</li>
<li>
Creation of Paypal accounts
</li>
<li>
Controlled substances (e.g. narcotics and prescription drugs)
</li>
<li>
Live animals
</li>
<li>
Specialty gases/cylinder rentals
</li>
<li>
Radioactive materials
</li>
<li>
Any agreement/contract requiring signature of representative of the College, including, but not limited to: all software, rentals, leases, services, formal contracts, etc.
</li>
<li>
Insurance
</li>
<li>
Travel (i.e., airline, car rental, fuel, lodging, restaurant/meals, etc.) & entertainment expenses
</li>
<li>
Candidate and non-employee travel expenses
</li>
</ul>
<h4>F. Fiscal Year End Precautions</h4>
<p>Before placing any order, cardholders must ensure funds are available in the State/IFR default account or other State/IFR account within the department intended for final payment. Be aware that transactions will not show in a department budget until the vendor has shipped the product or completed the service and the charges have been posted by JP Morgan.</p>
<p>Cardholders are asked to use the Procurement Card cautiously as the end of a fiscal year, June 30, approaches to avoid overspending of State/IFR accounts.</p>
<p>Additionally, should a new State budget not be passed prior to July 1, funding for Procurement Card transactions will be suspended or restricted to emergency purchases only until a State budget has been passed. The Program Administrator will advise the cardholders should this situation occur.</p>
<h4>G. Maintaining Procurement Card Records</h4>
<p>Cardholders are required to keep complete procurement records for every transaction made against the VISA account, charge or credit, from beginning to end, for a total of seven (7) fiscal years. This minimally includes order forms, packing slips, invoices (if provided), credit pending forms and event information (if applicable), including but not limited to: fliers or invitations, guest lists/attendance sheets, agenda and a brief explanation of the purpose of the event and how it supports the mission of the department and/or College.</p>
<p>It is important that cardholders maintain all Procurement Card records in an accurate, organized and up-to date fashion since audits by the Program Administrator, SUNY or the Office of the State Comptroller (OSC) do not require any advance notice.</p>
<p>Cardholders must maintain all open orders and respective documents in a separate “pending” folder to be matched to the corresponding JP Morgan statements at the end of each billing cycle. Documentation for transactions not appearing on the statement are to remain in the pending folder to be matched to a future statement.</p>
<p><strong>NOTE:</strong> Documentation for product received and services completed that do not appear on a JP Morgan statement for two or more billing cycles will require follow up by the cardholder with the vendor to ensure payments are made in a timely fashion. This is especially important at the end of a fiscal year when funding will lapse and will no longer be available for outstanding charges after July 1 of each year (i.e., the Procurement Card cannot be used after July 1 each year for payment of transactions made in the previous fiscal year, Non-state funds will be required for payment).</p>
<p>Following a monthly reconciliation/certification process, cardholders are required to have the appropriate supervisor review the statement, all backup documentation and sign the printed certification statement before a cardholder files the documentation into a closed, fiscal year folder where it will remain until the completion of the seven (7) year audit period or the cardholder changes departments or separates from the College. (Section VI-E)</p>
<p>The following procedures are necessary to ensure proper Procurement Card account management:</p>
<ul>
<li>
Itemized receipts/packing lists are attached to the back of the respective completed Order Form (PC02).
</li>
<li>
All pricing is “as quoted”. Discrepancies are reported to the vendor immediately and a credit process is started, when necessary. A Credit Pending Form (PC03) is completed and filed as “pending” for receipt of future credit.
</li>
<li>
If multiple receipts are issued for one transaction, all associated receipts should be stapled together and filed with the respective Order Form and statement. The cumulative total contained on all receipts or invoices should not exceed the original quote.
</li>
<li>
For backorder situations where the order may extend over multiple billing cycles, make a copy of the original Order Form and highlight the item(s) that has not yet been received. Keep the highlighted copy in the pending folder until the item(s) is received. Use the original as backup for the current statement. Continue this until all items are received and the order is complete.
</li>
<li>
Sales tax charges are identified and vendor is contacted to begin a credit process. A Credit Pending Form is completed and filed as “pending” until receipt of future credit.
</li>
<li>
Follow up with the vendor by the cardholder is required for those credits that are not processed to the account in a timely fashion. Attach the respective Credit Pending Form to the statement once the credit appears on a JP Morgan statement.
</li>
<li>
If a charge appears on a JP Morgan statement for an item ordered but not received, the vendor must be contacted to determine the status of the order. Vendors are not permitted to submit charges to JP Morgan until goods have shipped or services have been completed. Pre-payment and/or deposits for goods or services are not permitted.
</li>
</ul>
<h4>H. Monthly Statements & Reconciliation/Certification Processes</h4>
<p>The billing cycle for JP Morgan VISA begins on the 7th of a month and continues through the 6th of the following month (e.g., January 7th through February 6th is the SUNY January billing cycle and will appear on the JP Morgan February statement). Cardholders should only accept charges for goods and/or services that the supplier has delivered, are in transit or completed. Pre-payment and deposits are not permitted.</p>
<p>Cardholders that had transactions, including credits, post during a monthly billing cycle, will receive an email from JP Morgan at the close of the billing cycle, indicating an electronic JP Morgan statement is available online.</p>
<p>The cardholder must print the monthly statement from the JP Morgan website and review it for accuracy. Documentation that has been filed in the pending folder during the billing cycle is matched to the current statement. Any discrepancies/issues must be reported immediately by the cardholder directly with the vendor. (Section V-B)</p>
<p>To print the respective monthly JP Morgan statement, cardholders must go to the JP Morgan Commercial Cards website: <a href="http://www.paymentnet.jpmorgan.com">www.paymentnet.jpmorgan.com</a> to download a pdf version of the statement by following the steps below:</p>
<ul>
<li>
Type Username and Password (case sensitive); click “Login”
<ul>
<li>
If a cardholder forgets either, click “Forgot …” and the information will be emailed directly to the cardholder from JP Morgan.
</li>
<li>
If the information cannot be obtained electronically, cardholders must call JP Morgan directly for assistance using the 800 number located on the back of the JP Morgan VISA card or refer to Section XI, page 14
</li>
</ul>
</li>
<li>
Type the answer to one of three challenge questions established when JP Morgan access was created<br />(case sensitive); click “Continue”
</li>
<li>
Click “Statement” across top of the page …. (if a dialogue box appears, click “OK” to continue)
</li>
<li>
The statement will default to the most recent statement date. To view previous statements, click the<br />drop down box next to “Statement Date”. (NOTE: Statement dates are the very last day of a SUNY<br />billing cycle. For example, if you wish to review transactions made during a September billing cycle,<br />the Statement Date will be October 6).
</li>
<li>
The most recent transactions will show on the screen in a spreadsheet format. Cardholders are<br />required to print the actual statement from JP Morgan. To do this, click “Print”
</li>
<li>
At dialogue box, click “OK”
</li>
<li>
Click “OPEN” when box appears at bottom of the screen
</li>
<li>
The JP Morgan PDF statement will appear; print the statement
</li>
<li>
Click “X” at the top of the PDF to exit and return to the JP Morgan site
</li>
<li>
If the dialogue box remains open, click “Cancel”
</li>
<li>
Click “Logout” at the top right corner to exit JP Morgan
</li>
</ul>
<p><strong>NOTE:</strong> JP Morgan will only email cardholders with regard to a monthly statement. Any/all other emails from “JP Morgan” should be considered phishing emails and should be ignored and deleted.</p>
<p>Access to JP Morgan to view an account is available at any time. To view transactions that have not yet billed to a statement, simply click “Unbilled Transactions” and a list of transactions posted to date, during a current billing cycle, will appear.</p>
<p>Shortly following the completion of a billing cycle, all cardholders will also be notified via email by the Program Administrator of the time period for reconciling and certifying of all transactions. Cardholders that had transactions during the recently closed billing cycle, will be required to reconcile and certify the transactions in the SUNY System within five (5) business days. Campus rebates are dependent on meeting certain deadlines. Failure by a cardholder to comply with the reconciliation/certification deadline may result in suspension of Procurement Card privileges or permanent revocation of account.</p>
<p>Follow these steps for the monthly SUNY reconciliation/certification process:</p>
<ol>
<li>
Using Firefox or Google Chrome, go to <a href="http://www.suny.edu">www.suny.edu</a>
</li>
<li>
Click “SUNY Portal” at the bottom of the screen
</li>
<li>
Select Campus: Brockport (you may click “Remember Me” to only remember the campus)
</li>
<li>
Click “Login”
</li>
<li>
At SUNY Secure Sign On, type your Net ID and Password; click “Submit”
</li>
<li>
At the SUNY Employee Services Portal, click on Finance & Management Systems located under the Business Systems Applications tab.
</li>
<li>
The “Cardholder Statement” page is the default and will immediately list transactions from the last billing cycle that had them. To view a previous billing cycle, click the “Statement Cycle” drop down and you can select the appropriate Statement Cycle to view. Transactions for the selected Statement Cycle will then appear under Statement Detail.
<ul>
<li>
A Statement Cycle noted as “Certified” can only be viewed.
</li>
<li>
A Statement Cycle can only be certified in chronological order (i.e., if a statement is “Not Certified” in a cycle prior to the current one ready to certify, the prior statement must be certified before the most recent one can be certified).
</li>
</ul>
</li>
<li>
All transactions posted to the Procurement Card account will be itemized showing the default State/IFR account noted as the “Account Number”.
</li>
<li>
Confirm the transactions that you are certifying match those from the printed JP Morgan statement (Section IV-H above) and the transaction amounts are correct. Any discrepancies must be addressed directly with the vendor. (Section V-B)
</li>
<li>
To change or split the cost of a transaction with an account(s) in addition to, or other than, the default account, click the “Edit” button to the right of the respective transaction.
<ul>
<li>
If there are no necessary account number changes, proceed to step #15 to certify.
</li>
</ul>
</li>
<li>
At “Transaction Details”, the “Funding Information” will be at the bottom. Click “Edit Funding” to access the funding information and make account number changes.
</li>
<li>
At “Funding Line”, if the entire cost of the transaction is to be paid from an account other than your default follow these steps:
<ul>
<li>
Type the new “Account Number” to be used for payment (Note: only accounts within your respective department will be available for use).
</li>
<li>
Click “Save & Return”
</li>
<li>
Follow these steps until all transactions on the statement have been changed, as necessary, to the proper accounts
</li>
<li>
Go to step #14 to confirm the changes and certify the statement
</li>
</ul>
</li>
<li>
At “Funding Line”, if the <strong>entire cost of the transaction is to be paid from an account other than</strong><br /><strong>your default</strong> follow these steps:<br />
<ol style="list-style-type: lower-alpha;">
<li>
If using the State/IFR default account as one of the accounts, move to step C.
</li>
<li>
If not using the State/IFR default account, type the new “Account Number” to be used for payment (Note: only accounts within your respective department will be available for use).
</li>
<li>
At the “Amount” field, type the amount to be paid from the first account; (do not use “$”)
</li>
<li>
Click “Save/Add Next Account”
</li>
<li>
The next screen will appear showing the remaining balance in the “Amount” field. Enter a valid “Account Number” and the proper amount to be paid, (do not use “$”), if different from the amount showing.
</li>
<li>
Follow these steps until the full cost of the transaction has been applied to the proper State/IFR account number.
</li>
<li>
Click “Save & Return” after the final account number change has been entered.
</li>
<li>
Follow these steps until all transactions on the statement have been changed to the proper accounts; click “Save”.
</li>
<li>
Go to step #14 to confirm the changes and certify the statement.
</li>
</ol>
</li>
<li>
At “Statement Detail”, any account number changes made will be visible under “Account Number”.
<ul>
<li>
If any of the funding is out of balance, the “Edit” button will be red and will not allow certification until it is corrected. Go back to step #12 and follow the steps again to correct any errors.
</li>
<li>
Click the red “Edit”.
</li>
<li>
If error is on an account(s) already listed in the “Funding Information”, select the account(s) to correct the error(s); click “Save/Add Next Account” (if a new account is needed and a balance still remains) or click “Save & Return” (if all corrections are complete).
</li>
<li>
If error is not from an account(s) already listed in the “Funding Information”, select any account listed; click “Save/Add Next Account” to obtain a new screen. Type the new account; type the “Amount” (if different from the balance listed); “Save/Add Next Account” (if a balance still remains) or click “Save & Return” (if all corrections are complete).
</li>
<li>
Click “Save” when all corrections are completed.
</li>
<li>
Repeat these steps until all red “Edit” buttons are corrected; continue with step #15.
</li>
</ul>
</li>
<li>
If all account numbers are correct, click “Certify” at the bottom and a Certification Screen will appear.
</li>
<li>
Add comments to the Certification Screen, if necessary.
</li>
<li>
Click “Certify”
</li>
<li>
At “Statement Detail”, there is the option to “Uncertify” to reopen access to the statement for any changes that may have been missed or click “Cert Print” to print the Certification Statement
</li>
<li>
The Certification Statement will appear in a separate window. Click “Print” on the Certification Statement which will require the cardholder and the appropriate supervisor signatures. The Certification Statement must be kept with the respective JP Morgan statement along with all back up documentation for audit purposes.
</li>
<li>
Retain in a closed, fiscal year folder for the required audit period of seven years. (Section IV- G)
</li>
<li>
To exit the SUNY Employee Services Portal, click “Sign Off” located in the top right corner of the page.
</li>
</ol>
<hr />
<h3>
V. RETURNS & CREDITS
<a id="v-returns---credits"></a></h3>
<h4>A. Processing Returns</h4>
<p>All packages must be delivered directly to the cardholder. Open any/all packages as soon as they arrive to ensure the product is correct and in good condition. If a return for an item(s) becomes necessary, be aware that vendors do not always allow a lengthy period of time in which to report issues/claims.</p>
<p>If an item arrives damaged or is not the correct item and needs to be returned for credit, the cardholder should follow the procedures below for returning the item for full credit. A replacement may or may not be requested.</p>
<ul>
<li>
Call the vendor to alert them of the damage/error immediately.
</li>
<li>
Be prepared to minimally provide the following information to the vendor:
<ul>
<li>
Order number, typically located on the packing slip or confirmation
</li>
<li>
Cardholder name and account number
</li>
</ul>
</li>
<li>
When product is returned due to damage from shipping or manufacturer defect, or due to vendor error, the cardholder is not responsible for paying return shipping charges. The vendor must issue a prepaid return label, “call tag” or pick up the item(s) at the vendor’s expense.
</li>
<li>
A vendor will give specific instructions for returning the item that may include a written authorization or return authorization number (RA or RMA number) to be referenced on the return package as well as, packaging instructions, etc. Please follow these instructions exactly.
</li>
<li>
Once the item(s) has been received by the vendor, a full credit for that item, including its original shipping cost, must be issued to the original Procurement Card account. <strong>Cash refunds are not allowed!</strong>
</li>
<li>
If a replacement item is requested by the cardholder, a new charge with all new shipping costs (if applicable) should be submitted through JP Morgan by the vendor.
</li>
<li>
The cardholder must keep a Credit Pending Form (PC03) in the pending folder to use as back up documentation when the credit appears on a future statement.
</li>
<li>
Make a copy of the original Order Form (PC02) to keep in the pending folder if a replacement was requested.
</li>
</ul>
<p>A cardholder may opt to return an item that was ordered incorrectly, not what was expected or is no longer needed. In these situations, the above process applies with the exception of return shipping charges. The cardholder may be responsible for return shipping charges; will, most likely, not be refunded the original shipping charges and may be subject to a restocking fee (a percentage of the original cost for the handling of the item back into inventory by the vendor). A restocking fee may vary from minimal (1-2%) to more costly (25- 30%). The cardholder must compare the costs associated with the return with the original cost of the item(s). It may be advantageous to the department, as well as the College, to find another use within the department or College community.</p>
<p>A Credit Pending Form is required should the cardholder decide to return the item(s) and must be kept in the pending folder to use as back up documentation when the credit appears on a future statement.</p>
<h4>B. Obtaining Credits & Resolving Disputes</h4>
<p>Cardholders must attempt to resolve all discrepancies directly with the vendor within a reasonable timeframe (minimally, allow one full billing cycle for resolution). Cardholders must document communications with a vendor by utilizing a Credit Pending Form (PC03). Documentation should include, but is not limited to: contact name, dates or timeline of communications and expected outcome based on communications.</p>
<p>If a resolution cannot be established, the cardholder should contact the Program Administrator for assistance by sending the documented communications and explanation of the problem. The Program Administrator will recommend or initiate appropriate actions necessary to resolve the matter. Should the Program Administrator also be unsuccessful, a formal dispute may be processed with JP Morgan VISA.</p>
<p><strong>Under no circumstances may cash or any cash equivalent (e.g., gift card) be accepted by the cardholder to resolve a credit situation.</strong></p>
<hr />
<h3>
VI. RESPONSIBILTIES & LIABILITIES
<a id="vi-responsibilties---liabilities"></a></h3>
<h4>A. Cardholder Responsibility</h4>
<p>Cardholders are expected to keep Procurement Card account information in a secure location at all times in an effort to protect the account from fraudulent activity. Sharing of account numbers with anyone, except a vendor at the time of an order, is strictly prohibited.</p>
<p>Additionally, vendors are not permitted to maintain account numbers on file nor may they require that cardholders complete written documents that contain Procurement Card account numbers and signatures that are submitted and kept with vendor records. These practices jeopardize the integrity of Procurement Card accounts and must be reported to the Program Administrator immediately.</p>
<p>Should a Procurement Card ever become lost or stolen or suspected fraudulent activity be detected on the Procurement Card account, the cardholder must contact JP Morgan and the Program Administrator immediately. The cardholder should be prepared to give the account name, account number, the last four digits of the cardholder’s social security number and a brief explanation surrounding the loss or suspected fraudulent activity.</p>
<p>Occasionally, fraudulent activity will be detected by JP Morgan and will result in the account being blocked for any/all attempts to process payments. Additionally, the cardholder may be notified via telephone of the suspicious activity. If contacted by phone, the cardholder is advised to return the call using the 800 number on the back of the Procurement Card or located in Section XI, page 16, to ensure the cardholder is, indeed, speaking with JP Morgan personnel.</p>
<p>Any fraudulent activity occurring on the card and confirmed by the cardholder, will be credited, in full, by JP Morgan. The cardholder is responsible for returning any/all required documentation to JP Morgan and ensuring all credits due from JP Morgan are received on the account in a reasonable time period (minimally, one full billing cycle). A Credit Pending Form is required as documentation.</p>
<p>Failure to report a lost or stolen card or fraudulent activity immediately upon its discovery may result in the cardholder becoming personally liable for any fraudulent use of the card.</p>
<p>Be sure to contact the Program Administrator immediately when an account has been disabled for any reason.</p>
<h4>B. JP Morgan VISA Responsibility</h4>
<p>JP Morgan will take immediate action to cancel any account reported lost or stolen or following any confirmed fraudulent activity. Upon request for a new Procurement Card by the cardholder, a new account will be established and a new Procurement Card sent directly to the Program Administrator for distribution to the cardholder.</p>
<p>Documentation required by JP Morgan to confirm fraudulent activity will be sent directly to the cardholder. Once completed and returned by the cardholder, any/all credits for fraudulent activity will be posted to the new Procurement Card account in a reasonable time frame (up to one full billing cycle).</p>
<h4>C. Program Administrator Responsibility</h4>
<p>Upon receipt of the new Procurement Card, the Program Administrator will create a new Acknowledgement Form and contact the cardholder to arrange pick up of the new card. Upon receipt of the new Procurement Card, the cardholder will be required to sign the new Acknowledgement Form and activate the new account.</p>
<p>The Program Administrator will assist the cardholder with transitioning from the old account to the new and any subsequent issues that may arise.</p>
<h4>D. New York State Responsibility</h4>
<p>New York State (NYS) accepts all liability for all appropriate transactions made with the Procurement Card by an authorized cardholder. NYS will not be liable for the following: inappropriate use of the card by a vendor and/or an employee, transactions in excess of the single per-transaction limit, and transactions for restricted items or those made outside the authority granted to a cardholder by the College.</p>
<p>New York State will hold cardholders responsible for any necessary reimbursements due to state accounts for any/all charges incurred as a result of misuse or fraudulent activity by the cardholder. Additionally, improper use of the card by the cardholder may lead to suspension of Procurement Care privileges or permanent revocation of the Procurement Card account as outlined in Section VII.</p>
<p>New York State will not be liable for any charges incurred by non-employees. Therefore, it is important to immediately report any lost or stolen Procurement Cards or suspected fraudulent activity to JP Morgan and the Program Administrator. Failure to comply with this notification process may result in the cardholder becoming personally liable for any/all fraudulent use of the card.</p>
<h4>E. Employee Separation</h4>
<p>When a cardholder plans to separate from the College, for any reason, the cardholder must immediately discontinue use of the Procurement Card account and contact the Program Administrator.</p>
<p>The Program Administrator will collect the JP Morgan Procurement Card and all original Procurement Card records from the cardholder and/or appropriate supervisor and will maintain them for the remainder of the seven-year audit period in the Procurement and Payment Services office. The Program Administrator will disable the Procurement Card account and identify outstanding transactions, if any, with the cardholder or supervisor.</p>
<p>NYS will continue to be liable for any appropriate charges incurred by the cardholder until JP Morgan is directed to cancel the Procurement Card; therefore, communication with the Program Administrator well in advance of separating from the College, or as soon as possible, is extremely important.</p>
<p>Procurement Cards are considered state property; therefore, it is unlawful for an individual to continue use of a Procurement Card account or maintain possession of a Procurement Card account and all documents after separating from the College.</p>
<h4>F. Extended Leaves/ Sabbaticals</h4>
<p>If a cardholder will be away from the campus for an extended period of time, including, but not limited to: medical leaves, sabbaticals, etc., the cardholder must contact the Program Administrator to determine a stop use date for the Procurement Card account that will allow time for a final reconciliation prior to the start of the leave.</p>
<p>The Procurement Card account will be reduced to a $1 transaction limit to avoid potential fraud on the account while the cardholder is away. The full transaction limit will be reinstated upon the cardholder’s return to work.</p>
<p>Failure to provide sufficient notice to the Program Administrator may result in revocation of the Procurement Card account.</p>
<h4>G. Temporary Restricted Use of Procurement Card</h4>
<p>For those cardholders that have a less than 12-month appointment, use of the Procurement Card will be temporarily restricted while the cardholder is away from the College and unable to complete monthly reconciliations/certifications as required.</p>
<p>The Program Administrator will communicate with all cardholders near the end of each spring semester to advise a stop use date for cardholders that will be away during the summer months. Failure to comply with the stop use date may result in suspension of Procurement Card privileges or revocation of the Procurement Card account.</p>
<hr />
<h3>
VII. SUSPENSION & REVOCATION OF ACCOUNT PRIVILEGES
<a id="vii-suspension---revocation-of-account-privileges"></a></h3>
<h4>A. Misuse or Abuse of the Card</h4>
<p>The term “misuse or abuse” means the use of the Procurement Card outside the employee’s authorized limits (e.g., charges in excess of transaction limit; purchases of items/services other than those permitted, etc.). The Program Administrator recommends and oversees any/all necessary suspensions of a Procurement Card account, according to campus policy and severity of the violation, as follows:</p>
<p><strong>1st Offense:</strong> Both the cardholder and the cardholder’s supervisor will be notified of the infraction. The cardholder will be reminded to use the card for official state use only, and within the parameters established by NYS, SUNY Brockport and JP Morgan. The cardholder will also be advised that all Procurement Card privileges will be suspended if further violations occur. The cardholder must immediately reimburse the state for any/all unauthorized purchases using a non-state funding source, which may include personal funds.</p>
<p><strong>2nd Offense:</strong> All Procurement Card privileges will be suspended, minimally, for a period of three (3) months. The cardholder’s supervisor and/or the appropriate dean or vice president will be notified of this violation and subsequent suspension of privileges. At the end of the three-month period, the cardholder’s supervisor may elect to reinstate the cardholder’s privileges, with the approval of the Program Administrator. The cardholder must immediately reimburse the state for any/all unauthorized purchases using a non-state funding source, which may include personal funds.</p>
<p><strong>3rd Offense:</strong> Use of the Procurement Card will be suspended permanently. The cardholder must immediately reimburse the state for any/all unauthorized purchases using a non-state funding source, which may include personal funds.</p>
<p><strong>NOTE:</strong> Departments may implement further departmental disciplinary action, in coordination with Human Resources.</p>
<h4>B. Fraudulent Use of the Card</h4>
<p>The term “fraudulent use” means the use of the Procurement Card with a deliberately planned purpose and intent to deceive and thereby gain a wrongful advantage for oneself or anyone else other than New York State and the College. The following actions will be taken for any confirmed fraudulent use of a Procurement Card account by a cardholder:</p>
<ul>
<li>
Immediate suspension of Procurement Card privileges;
</li>
<li>
Removal of cardholder’s purchasing authority;
</li>
<li>
Mandated employee reimbursement to the state with personal funds; and
</li>
<li>
Formal disciplinary action which may result in termination of employment pursuant to applicable contract provisions or, for Managerial/Confidential designated employees, in accordance with the provisions of Section 75 of the Civil Service Law.
</li>
</ul>
<hr />
<h3>
VIII. SUMMARY OF BEST PRACTICES & CAMPUS POLICIES
<a id="viii-summary-of-best-practices---c-us-policies"></a></h3>
<p>Below is a brief summary of Best Practices for Procurement Card accounts:</p>
<ul>
<li>
Integrity and security of account is maintained at all times
</li>
<li>
Use of account by authorized cardholder only
</li>
<li>
State transactions only
</li>
<li>
Purchases up to, but not exceeding, transaction limit (no split orders)
</li>
<li>
Goods/services are permitted within the program
</li>
<li>
Purchases are tax exempt
</li>
<li>
Payment is for product shipped/services completed (no pre-payment/deposits)
</li>
<li>
Purchase is for use now and not for possible future need
</li>
<li>
Notify Program Administrator of all extended leaves and separations prior to leave/separation date
</li>
<li>
Documentation is kept complete, organized and up-to-date
</li>
<li>
Equipment purchases are added to the department inventory list and utilize property stickers
</li>
<li>
State property needed for use off-campus is logged out/in with appropriate department personnel
</li>
<li>
Utilize all campus resources before looking to off-campus sources
</li>
<li>
Written approval from Facilities & Planning for all purchases requiring electrical, plumbing, building installation, etc. prior to purchase
</li>
</ul>
<p>Additionally, all College policies and procedures are to be adhered to at all times, including, but not limited to:</p>
<ul>
<li>
Advertising
</li>
<li>
Anti-Sweatshop & Licensing
</li>
<li>
Contracts/Agreements
</li>
<li>
Food & Beverage, including Food Waivers
</li>
<li>
Gifts/Giveaways
</li>
<li>
Property Control (removal/disposal/surplus of State property)
</li>
<li>
Software
</li>
<li>
Technology Procurements
</li>
<li>
Travel
</li>
</ul>
<p><strong>NOTE:</strong> Failure to abide by the above policies and procedures may result in reimbursement to the state<br />account using non-state or personal funds as well as suspension of Procurement Card privileges or<br />revocation of account.</p>
<hr />
<h3>
IX. AUDIT REQUIREMENTS
<a id="ix-audit-requirements"></a></h3>
<p>Procurement & Payment Services, SUNY Administration, as well as the Office of the State Comptroller (OSC) may elect to audit any and all Procurement Card accounts at any time. Performance of these audits does not require advance notice. Therefore, it is extremely important that all cardholders retain accurate and up-to date records at all times of all transactions on the assigned Procurement Card.</p>
<p>Typically, the following information is reviewed during an audit:</p>
<ul>
<li>
Paperwork is maintained properly (i.e., original itemized receipts with respective statements, maintenance in a secure location, confidentiality upheld, etc.) and reflects a complete procurement record, beginning to end.
</li>
<li>
Purchases made are within program guidelines and NYS Finance Laws (i.e., no split ordering, official State use only with appropriate backup provided, no restricted items, non-travel expenses, etc.)
</li>
<li>
Returns are handled properly (i.e., call tags and RA numbers, proper use of Credit Pending Form, credits received on proper account, etc.)
</li>
<li>
Incorrect billings are handled properly (i.e., sales tax charges, incorrectly billed items, shipping charges, proper use of Credit Pending Form, credits received on proper account, etc.)
</li>
<li>
Charges made to account are for product received and/or service completed (no pre-payments or deposits)
</li>
<li>
Documentation for specific events is maintained with the Order Form (PC02), including fliers, attendance sheets, agendas, etc.
</li>
<li>
Pricing quoted is considered fair and reasonable from reliable/responsible vendors and is billed as expected.
</li>
<li>
All levels of authorization are being adhered to.
</li>
</ul>
<p>The outcome of any audit, internal or external, will be shared with the appropriate cardholder and respective supervisor by the Program Administrator. Audit responses will include any noted discrepancies as well as any corrections required.</p>
<p>Based on the results of any individual cardholder audit and the guidelines established by Internal Controls, the following may also be necessary:</p>
<ul>
<li>
a follow-up audit at a future date,
</li>
<li>
reimbursement to the state account from a non-state source for inappropriate transactions
</li>
<li>
additional training with the Program Administrator
</li>
<li>
greater involvement by the appropriate supervisor of cardholder activities and Procurement Card procedures
</li>
<li>
suspension of Procurement Card privileges
</li>
<li>
permanent revocation of the Procurement Card account
</li>
</ul>
<hr />
<h3>
X. PROGRAM UPDATES
<a id="x-program-updates"></a></h3>
<p>As updates and changes to the Procurement Card program arise, please follow the changes on the<br /><a href="/support/procurement-payment/procurement-card/updates/">Procurement Card Program Updates</a> page.</p>
<hr />
<h3>
XI. KEY CONTACT INFORMATION
<a id="xi-key-contact-information"></a></h3>
<p><strong>CAMPUS</strong></p>
<p>Program Administrator: Chelsea Donnelly, Procurement & Payment Services, x2338</p>
<p>Procurement & Payment Services, x2351</p>
<p>All program forms are available on our <a href="/support/procurement-payment/forms/">Forms</a> page.</p>
<p><a href="/support/procurement-payment/">Procurement and Payment Services website</a></p>
<p><strong>JP Morgan VISA CUSTOMER SUPPORT</strong></p>
<p>Cardholder Inquiries: (800) 248-4553<br />(Available 24 hours, 7 days a week)<br />JP Morgan Commercial Card<br />Website: <a href="http://www.paymentnet.jpmorgan.com">www.paymentnet.jpmorgan.com</a></p>
<hr />
<p>To report fraudulent activity and cancel lost or stolen cards:<br />Call (800) 248-4553<br />Available 24 hours/day, 7 days/week<br />Then contact your Program Administrator </p>
</div>
</article>
<div class="table_of_contents">
<h2>Table of Contents</h2>
<ul class="table_of_contents link-list">
<li class="anchor-h3"><a href="/support/procurement-payment/procurement-card/program-manual/#i-program-overview">I. PROGRAM OVERVIEW</a></li>
<li class="anchor-h3"><a href="/support/procurement-payment/procurement-card/program-manual/#ii-eligible-recipients">II. ELIGIBLE RECIPIENTS</a></li>
<li class="anchor-h3"><a href="/support/procurement-payment/procurement-card/program-manual/#iii-application-process">III. APPLICATION PROCESS</a></li>
<li class="anchor-h3"><a href="/support/procurement-payment/procurement-card/program-manual/#iv-purchasing-procedures">IV. PURCHASING PROCEDURES</a></li>
<li class="anchor-h4"><a href="/support/procurement-payment/procurement-card/program-manual/#a-dollar-limits">A. Dollar Limits</a></li>
<li class="anchor-h4"><a href="/support/procurement-payment/procurement-card/program-manual/#b-vendors">B. Vendors</a></li>
<li class="anchor-h4"><a href="/support/procurement-payment/procurement-card/program-manual/#c-cardholder-responsibility">C. Cardholder Responsibility</a></li>
<li class="anchor-h4"><a href="/support/procurement-payment/procurement-card/program-manual/#d-ex-les-of-authorized-purchases">D. Examples of Authorized Purchases</a></li>
<li class="anchor-h4"><a href="/support/procurement-payment/procurement-card/program-manual/#e-ex-les-of-restricted-items">E. Examples of Restricted Items</a></li>
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<h2>Per Diem Rates</h2>
<p>OSC Travel Manual-Per Diem using Method 1 & Method 2 is found in the <a href="http://www.osc.state.ny.us/agencies/travel/manual.pdf">Office of the State Comptroller Travel Manual</a></p>
<h3>City/Count Allowance</h3>
<p>The Office of the State Comptroller (OSC) uses the <a href="https://www.gsa.gov/travel/plan-book/per-diem-rates">U.S. General Services Administration per diem list</a> (GSA) for lodging and meal rates.</p>
<p>Using the allowance obtained above from the GSA website, see the chart below or go to <a href="http://www.osc.state.ny.us/agencies/travel/meals.htm">NYS Travel Information</a> to determine your meal allowance breakdown.</p>
<p><strong>Note</strong>: <a href="https://www.oanda.com/currency/converter/">Get Currency Conversions</a></p>
<h3>Lodging</h3>
<p>Western States Contract Alliance (WSCA) Lodging Program now offers a cost-saving option for lodging. Details can be found at <a href="http://us.travelctm.com/naspo/">NASPO ValuePoint Travel Center</a>.</p>
<h3>Meal Breakdown</h3>
<p><strong>Using the allowance obtained for a specific county, the per diem meal breakdown is as follows:</strong></p>
<p><strong>Rates Effective 10/1/23 - 9/30/24</strong></p>
<table><tbody>
<tr>
<th>Total Allowance*</th>
<th>Breakfast</th>
<th>Dinner</th>
</tr>
<tr>
<td>$79</td>
<td>$16</td>
<td>$63</td>
</tr>
<tr>
<td>$74</td>
<td>$15</td>
<td>$59</td>
</tr>
<tr>
<td>$69</td>
<td>$14</td>
<td>$55</td>
</tr>
<tr>
<td>$64</td>
<td>$13</td>
<td>$51</td>
</tr>
<tr>
<td>$59</td>
<td>$12</td>
<td>$47</td>
</tr>
<tr>
<td>Day Rates: *</td>
<td>$5</td>
<td>$12</td>
</tr>
<tr>
<td> </td>
<td>(Leave by 7 a.m.)</td>
<td>(Return after 6 p.m.)</td>
</tr></tbody></table>
<h4>DAY RATES</h4>
<p>Day rates are reported as income to the IRS. Refer to page 5 of the link below for more information.</p>
<p><a class="go" href="http://www.osc.state.ny.us/agencies/travel/manual.pdf">OSC Travel Manual</a></p>
<h3>Foreign Per Diem Rates</h3>
<p><a class="go" href="https://aoprals.state.gov/web920/per_diem.asp">Get Foreign Per Diem Rates</a></p>
<p>To determine Foreign Per Diem Rates, please calculate 15% breakfast and 85% dinner</p>
<h3>Personal Car Mileage Rate (Effective 01/01/23 - 12/31/23)</h3>
<p>Current Rate = $0.655 per mile.</p>
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<h2>Procedure for Submitting Requisitions</h2>
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<p>All deliveries made against purchase orders should be checked for accuracy immediately upon delivery. Any discrepancies with a delivery should be reported to Procurement & Payment Services within two days after delivery so that reports can be filed with the vendor and/or carrier and delay payment, if necessary.</p>
<p><strong>Note:</strong> All inquiries concerning a purchase order must be made to Procurement & Payment Services referencing the purchase order or requisition number. Departments should not contact vendors directly with inquiries. Contact the Purchasing Office at (585) 395-2351 to check on the status of an order.</p>
<p><a class="go go file file_7132 lw_files_pdf file file_7432 lw_files_pdf" title="Purchase Requisition" href="/live/files/7432-purchase-requisition">Requisition Form</a></p>
<h3>Emergency/Rush Purchasing</h3>
<p>If an emergency or rush purchase is necessary, please call us to assist with the process.</p>
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<h1>Furniture</h1>
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<h3>Purchasing Furniture</h3>
<p>There are over 100 furniture manufacturers represented on NYS contracts. These contracts provide us with discounts varying from 20-70% off.</p>
<p>Contracted Dealers can be found on the below link with contact information: <a href="https://www.ogs.state.ny.us/purchase/spg/pdfdocs/2091523109ContractorPage.pdf">https://www.ogs.state.ny.us/purchase/spg/pdfdocs/2091523109ContractorPage.pdf</a></p>
<p>When requesting a quote, please reference the OGS Contract number in your email. This ensures you’re getting the correct pricing.</p>
<p>Please contact <a href="mailto:[email protected]">Pam Powell</a> for any additional assistance.</p>
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<li> <a href="/support/procurement-payment/">Procurement & Payment Services</a></li><li> <a href="/support/procurement-payment/purchasing/">Purchasing Procedures Cheat Sheet</a></li>
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<h1>Purchasing Procedures Cheat Sheet</h1>
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<p>Below you can find a quick guideline of our purchasing procedures when to use your <a href="/support/procurement-payment/procurement-card/program-manual/" target="_blank" rel="noopener">Procurement Card</a>, and who to contact.</p>
<p><a href="/support/university-communications/identity/licensee-list/">Review our Licensee List</a> for apparel and hard goods - swag.</p>
<p>If you are not aware, BASC has always been required to follow the campus Anti-Sweatshop and Licensing policies when making payments out of College Support and Other Agency funds.</p>
<h3>For Orders Under $500</h3>
<p>Use of a Procurement Card account is <strong>mandatory</strong> when:</p>
<ul>
<li>
Accepted by the vendor
</li>
<li>
The purchase falls within program guidelines
</li>
</ul>
<p>If not:</p>
<ul>
<li>
Do not place the order
</li>
<li>
Submit a requisition to Procurement & Payment Services with the <strong>intended</strong> item(s)/service(s) required (allow for adequate processing times)
</li>
<li>
Our office will process the purchase according to purchasing rules/regulations
</li>
</ul>
<h3>For Orders Between $500 and $2,500</h3>
<p>Use a Procurement Card when:</p>
<ul>
<li>
accepted by the vendor and
</li>
<li>
the purchase falls within program guidelines
</li>
<li>
Do not place the order
</li>
<li>
Submit a requisition to Procurement & Payment Services with the <strong>intended</strong> item(s)/service(s) required (allow for adequate processing times)
</li>
<li>
Our office will process the purchase according to purchasing rules/regulations
</li>
</ul>
<p><strong>Note:</strong> Although the department may obtain written quotes from vendors for intended purchases, NYS Finance Law does not allow unauthorized personnel to obligate funds without the prior knowledge of Procurement & Payment Services (i.e., confirming orders are not permissible). Any written quotes should be forwarded to our office with the requisition.</p>
<h3>For Orders that Exceed $2,500</h3>
<ul>
<li>
Do not place the order
</li>
<li>
Submit a requisition to Procurement and Payment Services with any/all documentation (e.g., quotes, contracts, product/service information, etc.) prior to the intended purchase (allow for adequate processing times)
</li>
<li>
Our office will process the purchase according to purchasing rules/regulations
</li>
</ul>
<p>Any questions related to the above or any other purchasing situation may be directed <a href="mailto:[email protected]">Mark Stacy</a>.</p>
<p><strong>NOTE:</strong> Purchases utilizing state grant award funding must maintain a copy of the award letter with the appropriate VISA record or submit with the requisition to Procurement & Payment Services.</p>
<h3>How to Purchase…</h3>
<p>For more information on purchasing guidelines for specific items, please refer to the appropriate webpage below.</p>
<p><a class="go" href="/support/procurement_payment/purchasing/advertising.html">Advertising</a></p>
<p><a class="go" href="/support/procurement_payment/purchasing/computer.html">Computer Hardware</a></p>
<p><a class="go" href="/support/procurement_payment/purchasing/furniture.html">Furniture</a></p>
<p><a class="go" href="/support/procurement_payment/purchasing/scientific.html">Scientific Supplies</a></p>
<p><a class="go" href="/support/procurement_payment/purchasing/software.html">Software</a></p>
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<div id="main-content-area" class="editable"><div class="directory_index"><ul class="bport_flex-container bport_wrap"><li><h3 class="go"><a href="/live/profiles/1963-mark-stacy"> Mark Stacy</a></h3><dl><dt> Director of Campus Services </dt><dd> (585) 395-5149<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 526 </dd></dl></li><li><h3 class="go"><a href="/live/profiles/1960-pamela-a-powell"> Pamela A. Powell</a></h3><dl><dt> Assistant Director Procurement and Payment Services </dt><dd> (585) 395-5148<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 525 </dd></dl></li><li><h3 class="go"><a href="/live/profiles/1962-megan-radder"> Megan Radder</a></h3><dl><dt> Accounts Payable and P-card Coordinator </dt><dd> (585) 395-2768<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 509 </dd></dl></li><li><h3 class="go"><a href="/live/profiles/1959-amy-freeman"> Amy Freeman</a></h3><dl><dt> Administrative Assistant 1 </dt><dd> (585) 395-2351<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 5th Floor </dd></dl></li><li><h3 class="go"><a href="/live/profiles/1580-meagan-oas"> Meagan Oas</a></h3><dl><dt> Program Aide </dt><dd> (585) 395-2338<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 510 </dd></dl></li><li><h3 class="go"><a href="/live/profiles/5549-katherine-schaal"> Katherine Schaal</a></h3><dl><dt> Purchase Assistant </dt><dd> (585) 395-5141<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 511 </dd></dl></li><li><h3 class="go"><a href="/live/profiles/5616-kathy-zunner"> Kathy Zunner</a></h3><dl><dt> Purchase Assistant / Contract Specialist </dt><dd> (585) 395-5144<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 507 </dd></dl></li></ul></div></div>
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<h1>The Leadership Team</h1>
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<h3 class="go"><a href="/live/profiles/5562-martin-abraham"> Martin Abraham, Ph.D</a></h3><dl><dt> Provost and Vice President for Academic Affairs </dt><dd> (585) 395-2651<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 720 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/5563-eileen-daniel"> Eileen Daniel, EdD, RD</a></h3><dl><dt> Senior Vice Provost and Professor (Public Health & Health Education) </dt><dd> (585) 395-5505<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 618 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/2236-jose-maliekal"> Jose Maliekal, Ph.D</a></h3><dl><dt> Vice Provost for Curricular Innovation </dt><dd> (585) 395-5598<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 610 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/2240-"> Thomas Hernandez, EDD</a></h3><dl><dt> Dean, School of Education, Health, and Human Services </dt><dd> (585) 395-2510<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Brown Building 257 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/2234-"> Monica Brasted, Ph.D</a></h3><dl><dt> Interim Dean (School of Arts and Sciences), Professor (Journalism) </dt><dd> (585) 395-2157<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Liberal Arts 149 A </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/3506-"> Michael Doyle</a></h3><dl><dt> Interim Dean of the School of Business and Management </dt><dd> (585) 395-2985<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Hartwell Hall 119 B </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/5555-"> Keith Davis</a></h3><dl><dt> Director for Global Education and Engagement </dt><dd> (585) 395-5466<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Dailey Hall 202 </dd></dl></li><li><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/114/width/250/height/375/crop/1/src_region/0,0,4000,6000/9199_dearing_frances.rev.1666724915.png 1x, /live/image/scale/2x/gid/114/width/250/height/375/crop/1/src_region/0,0,4000,6000/9199_dearing_frances.rev.1666724915.png 2x, /live/image/scale/3x/gid/114/width/250/height/375/crop/1/src_region/0,0,4000,6000/9199_dearing_frances.rev.1666724915.png 3x"/>
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<h3 class="go"><a href="/live/profiles/1942-"> Frances Dearing</a></h3><dl><dt> Director of Assessment </dt><dd> (585) 395-5954<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 216 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/1708-"> Bonnie Swoger</a></h3><p> (She/Her) </p><dl><dt> Library Director </dt><dd> (585) 395-2140<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Drake Library 112 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/1623-"> Priya Banerjee, Ph.D</a></h3><dl><dt> Professor (Public Health & Health Education), Interim Director (Institutional Research) </dt><dd> (585) 395-5442<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Hartwell Hall 17 A </dd></dl></li><li><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/99/width/250/height/375/crop/1/src_region/0,0,2133,3200/10210_catie-lalonde-catherine_bio_photo.rev.1699384834.webp 1x, /live/image/scale/2x/gid/99/width/250/height/375/crop/1/src_region/0,0,2133,3200/10210_catie-lalonde-catherine_bio_photo.rev.1699384834.webp 2x, /live/image/scale/3x/gid/99/width/250/height/375/crop/1/src_region/0,0,2133,3200/10210_catie-lalonde-catherine_bio_photo.rev.1699384834.webp 3x"/>
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<img src="/live/image/gid/99/width/250/height/375/crop/1/src_region/0,0,2133,3200/10210_catie-lalonde-catherine_bio_photo.rev.1699384834.jpg" alt="Photo of Catie Lalonde, CELT Director" width="250" height="375" srcset="/live/image/scale/2x/gid/99/width/250/height/375/crop/1/src_region/0,0,2133,3200/10210_catie-lalonde-catherine_bio_photo.rev.1699384834.jpg 2x, /live/image/scale/3x/gid/99/width/250/height/375/crop/1/src_region/0,0,2133,3200/10210_catie-lalonde-catherine_bio_photo.rev.1699384834.jpg 3x" data-max-w="2133" data-max-h="3200" loading="lazy"/>
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<h3 class="go"><a href="/live/profiles/6239-catie-lalonde"> Catie Lalonde, Ph.D</a></h3><p> (She/Her/Hers) </p><dl><dt> Celt Director </dt><dd> (585) 395-5088<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Edwards Hall 100 B </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/5564-alyshia-oconnor"> Alyshia O’Connor</a></h3><dl><dt> Executive Assistant to the Provost </dt><dd> (585) 395-2651<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 722 </dd></dl></li></ul></div>
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<h1>Accreditations</h1>
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<h2>Accreditations</h2>
<p>SUNY Brockport strives to be a great university at which to learn. Many of our programs are nationally accredited to ensure that our students are receiving a high quality education.</p>
<h3><a href="/academics/school-business-management/">Business Administration and Economics</a></h3>
<p>Association to Advance Collegiate Schools of Business (AACSB)</p>
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<p>National Association of Schools of Theatre (NAST)</p>
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<h1>Qualtrics Web Survey Tool</h1>
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<div class="alert-box info space-below more" data-alert=""><h3>Changes to the Terms of Use</h3><p><p> Please note the Full Terms of Use were updated, effective 6/21/21.</p></p><a href="#" class="close text-replace">Close</a></div>
<h3 tabindex="-1">Welcome and About</h3>
<p tabindex="-1">Qualtrics is a survey tool with a fairly easy-to-use interface that can be used for a variety of purposes. Collected data may be analyzed within the tool, or exported into specific file formats.</p>
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If your department is currently using another survey tool, such as SurveyMonkey, we encourage you to discontinue its license when renewal is up and adopt Qualtrics for your future survey needs.
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If you plan to survey Brockport university groups, please check with Institutional Research & Analysis since often there are other surveys planned. Contact <a href="mailto:[email protected]">Tyler Moesle</a> to coordinate timing.
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<h3 tabindex="-1">Support</h3>
<p tabindex="-1">Qualtrics provides a wealth of training / how-to information on how to use their product. We recommend the following spots as starting points, but feel free to explore their website. If you are prompted with a login screen, please click “Sign in with SSO.” The Organization ID to enter is “brockport” at which point you will be able to access any material requiring login credentials.</p>
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<h3 tabindex="-1">Terms of Use</h3>
<p tabindex="-1"><a tabindex="-1" href="/support/research_analysis/qualtrics_terms.html">Full Terms of Use</a></p>
<h4 tabindex="-1">KEY POINTS:</h4>
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Use of Qualtrics is restricted to activities related to your role here at the University.
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Access to the tool is only through your personal Brockport NetID.
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Students using the tool must be working with a faculty or staff member.
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Qualtrics may not be used to collect any type of secure or regulated data, such as SSNs, credit card numbers or any other data element that is categorized as Personally Identifiable Information (PII).
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All human participant research must receive prior approval from the <a tabindex="-1" href="/support/institutional_review_board/">Institutional Review Board (IRB)</a>.
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<p tabindex="-1"><a tabindex="-1" href="http://brockport.qualtrics.com/">Login</a></p>
<p tabindex="-1">Use your Net ID and password.</p>
<p tabindex="-1">By logging in, you agree to the Terms of Use.</p>
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<h1>Newsletter — Office of the Provost and Vice President</h1>
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<div class="newsletter_widget_text"><h3><a href="/live/profiles/6255-2023-11-16">2023-11-16: 2023-10-03: Volume 2, Issue 3</a></h3><p> Student Success Equity Initiative, Departments on the move, Educational Facilties, Career Services, Final Thoughts</p><h3><a href="/live/profiles/6171-2023-10-03">2023-10-03: Volume 2, Issue 2</a></h3><p> Update on Academic Affairs Strategic Planning</p><h3><a href="/live/profiles/6165-2023-09-05">2023-09-05: Volume 2, Issue 1</a></h3><p> A Great Start to the New Year, What’s Next, Concluding Thoughts</p><h3><a href="/live/profiles/6198-2023-03-31">2023-03-31: Volume 1, Issue 10</a></h3><p> Spring Calendar, Faculty Scholarship Accounts, National Survey of Student Engagement, Academic Affairs Strategic Planning, Student Accessibility Services, Career Services Joins the Academic Division, Final Thoughts</p><h3><a href="/live/profiles/6197-2023-03-02">2023-03-02: Volume 1, Issue 9</a></h3><p> Center for Excellence in Learning and Teaching, Eagle Care - Support for Students, Religious Observances, Final thoughts</p><h3><a href="/live/profiles/6196-2023-01-25">2023-01-25: Volume 1, Issue 8</a></h3><p> Graduate Enrollment, New Academic Programs, Academic Advising, Lecturer Conversion, General Education, IAS, and Other Matters</p><h3><a href="/live/profiles/6195-2022-12-14">2022-12-14: Volume 1, Issue 7</a></h3><p> Institutional Research, Faculty Participation in Recruitment, Graduate Enrollment, Looking To the Future</p><h3><a href="/live/profiles/6194-2022-11-30">2022-11-30: Volume 1, Issue 6</a></h3><p> IAS Evaluations, First Friday</p><h3><a href="/live/profiles/6193-2022-11-18">2022-11-18: Volume 1, Issue 5</a></h3><p> General Education, Enrollment Initiatives, Chair’s Compensation, Counseling Walk-In Clinic</p><h3><a href="/live/profiles/6192-2022-10-19">2022-10-19: Volume 1, Issue 4</a></h3><p> Institutional Research, Spring 2023 Commencement, Lecturer Conversion, Bookstore and Course Materials, Transition to Brightspace</p><h3><a href="/live/profiles/6191-2022-10-01">2022-10-01: Volume 1, Issue 3</a></h3><p> General Education, Academic Affairs Strategic Plan, Enrollment & Retention</p><h3><a href="/live/profiles/6190-2022-09-02">2022-09-02: Volume 1, Issue 2</a></h3><p> Academic Convocation, Traditional First-Year Students, Transfer Opportunities & Adult Learners, Retention, Graduate Programs, International</p><h3><a href="/live/profiles/6189-2022-07-18">2022-07-18: Volume 1, Issue 1</a></h3><p> New Instructional Assessment System (IAS), General Education Requirements, Academic Strategic Plan, Strategic Planning Assessment, Enrollment Management</p></div>
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<li> <a href="/academics/">Academics</a></li><li> <a href="/academics/academic-affairs/">Division of Academic Affairs</a></li><li> <a href="/academics/academic-affairs/directory/">Academic Affairs Directory</a></li>
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<h1>Academic Affairs Directory</h1>
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<h3>List of Administrators, Directors and Chairs</h3>
<table class="space_below"><tbody>
<tr>
<th>DEPARTMENT/AREA</th>
<th>Contact Information</th>
</tr>
<tr>
<td><strong>OFFICE OF THE PROVOST AND VP FOR ACADEMIC AFFAIRS</strong></td>
<td>Martin Abraham, Provost and Vice President<br />720 Allen Administration<br />(585) 395-2651<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Academic Affairs</td>
<td>Alyshia O’Connor, Executive Assistant to the Provost<br />722 Allen Administration<br />(585) 395-2651<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Office of Accountability and Assessment</td>
<td>Frances Dearing, Director<br />2nd Floor Allen Administration Building<br />(585 )395-5954<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Center for Graduate Studies</td>
<td>
<p>Michael Harrison, Director</p>
<p>First Floor Rakov Center<br />(585) 395-5456<br /><a href="mailto:[email protected]?subject=">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Center for Global Education & Engagement</td>
<td>
<p>Keith Davis, Interim Director</p>
<p>Dailey Hall 202</p>
<p>(585) 395-5466</p>
<p><a style="font-family: inherit; font-size: 0.8rem;" href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Washington Program</td>
<td><p>Robert Powell, Interim Assistant Director<br />(585) 721-6632<br /><a href="mailto:[email protected]">[email protected]</a> </p></td>
</tr>
<tr>
<td>Drake Library</td>
<td>Bonnie Swoger, Library Director <br />113 Drake Library<br />(585)395-5688<br />[email protected]</td>
</tr>
<tr>
<td>Academic Systems and Instructional Support</td>
<td>Jeffrey Thompson, Assistant Director<br />Drake Library 30 B<br />(585) 395-2061<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Institutional Research and Analysis</td>
<td>Priya Banerjee, Interim Director of Institutional Effectiveness<br /><span class="adr extended-address">Hartwell Hall 17 A</span><br /><span class="tel"><span class="value">(585) 395-5442</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></td>
</tr>
<tr>
<td><strong>OFFICE OF THE VICE PROVOST</strong></td>
<td>Eileen Daniel, Senior Vice Provost<br />619 Allen Administration<br />(585) 395-5505<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Center for Excellence in Learning and Teaching (CELT)</td>
<td><p>Vacant</p></td>
</tr>
<tr>
<td>Delta College</td>
<td>
<p>Matthew Kotula, Director</p>
<p>Cooper Hall H1</p>
<p>(585) 395-5947</p>
<p>[email protected]</p>
</td>
</tr>
<tr>
<td>General Education Program</td>
<td>Eileen Daniel, Vice Provost<br />619 Allen Administration<br />(585) 395-5505<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Honors College</td>
<td>Austin Busch, Director<br />Pamela Beach, Associate Director<br />133 Albert W. Brown Building<br />(585) 395-5400<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>McNair and TRIO programs</td>
<td>Barbara Thompson, Project Director<br />C16 Cooper Hall<br />(585) 395-2367<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Military Science</td>
<td>LTC Kurt Nelson, Chair<br />C29 Cooper Hall<br />(585) 395-5372<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Scholar & Grants Development Office</td>
<td>Laura Merkle, Director <br /><span class="adr extended-address">Allen Admin 512</span><br /><span class="tel"><span class="value">(585) 395-2444</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></td>
</tr>
<tr>
<td>Special Sessions and Programs<br />(Summer/Winter Sessions, SLN) & Transfer Student Articulation</td>
<td>
<p>Susan Lowey, Executive Director<br />Allen Administration<br />(585) 395-5323</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Student Learning Center</td>
<td>
<p>Pam O’Keefe, Director<br />100A Hartwell Hall<br />(585) 395-2292</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td><strong>School of Business and Management</strong></td>
<td>Michael Doyle, Interim Dean <br />119B Hartwell Hall<br />(585) 395-5537<br />[email protected]</td>
</tr>
<tr>
<td>Dept of Business Administration</td>
<td>
<p>Joon Seo, Chair<br />117C Hartwell Hall<br />(585) 395-5532</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Dept of Accounting, Economics, Finance</td>
<td>
<p>James Cordeiro, Chair<br />115B Hartwell Hall<br />(585) 395-5793</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Public Administration</td>
<td>
<p>Wendy Wright</p>
<p>Brockport Downtown 541</p>
<p>(585) 395-5570</p>
<p>[email protected]</p>
</td>
</tr>
<tr>
<td>Small Business Development Center</td>
<td>Lindsay Ward, Director<br /><span class="adr extended-address">Hartwell Hall 6 E</span><br /><span class="tel"><span class="value">(585) 395-8402</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></td>
</tr>
<tr>
<td><strong>School of Education, Health, & Human Services</strong></td>
<td>Thomas Hernandez, Dean<br />264 Albert Brown Building<br />(585) 395-2510<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>School of Education, Health, & Human Services</td>
<td>Alisa James, Associate Dean<br />257 B Albert Brown Building<br />(585) 395-5935<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Counselor Education</td>
<td>Summer Reiner, Chair<br />224 Albert W. Brown Building<br />(585) 395-5090<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Education and Human Development</td>
<td>Christian Wilkens, Chair<br />210 Albert Brown Building<br />(585) 395-5548<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Educational Administration</td>
<td>
<p>Jie Zhang, Chair</p>
<p><span class="adr extended-address">Brown Building 204</span><br /><span class="tel"><span class="value">(585) 395-5547</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></p>
</td>
</tr>
<tr>
<td>Healthcare Studies</td>
<td>
<p>Jessica Sniatecki, Chair<br />15B Hartwell Hall<br />(585) 395-5092</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Kinesiology, Sport Studies and Physical Education</td>
<td>
<p>Cathy Houston-Wilson, Chair<br />212 Tuttle North</p>
<p>(585) 395-5332<br /><a href="mailto:[email protected]?subject=">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Master of Social Work Program and Social Work</td>
<td><p>Elizabeth Russell, Director<br />Brockport Downtown<br />(585) 395-8456<br /><a href="mailto:[email protected]">[email protected]</a></p></td>
</tr>
<tr>
<td>Migrant Education</td>
<td><p>Magaly Rosario, Project Director<br /><span class="adr extended-address">B-9 Cooper Hall</span><br /><span class="tel"><span class="value">(585) 395-2612</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></p></td>
</tr>
<tr>
<td>Nursing</td>
<td>
<p>Kathleen Peterson, Chair<br />106D Lathrop Hall</p>
<p>(585) 395-2355<br /><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Professional Education Unit/NCATE Administration</td>
<td>Keith Nobles, Executive Director<br /><span class="adr extended-address">Brown Building 252 C</span><br /><span class="tel"><span class="value">(585) 395-2896</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></td>
</tr>
<tr>
<td>Public Health and Health Education & Recreation and Leisure</td>
<td>
<p>Jennifer Boyle-Wittman, Chair<br />23B Hartwell Hall</p>
<p>(585) 395-2643<br /><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td><strong>School of Arts & Sciences<br /></strong></td>
<td>Monica Brasted, Dean<br />149B Liberal Arts Building<br />395-2157<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>School of Arts and Sciences</td>
<td>Jennifer Haytock, Associate Dean<br /><span class="adr extended-address">Liberal Arts 149B</span><br /><span class="tel"><span class="value">(585) 395-5832</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></td>
</tr>
<tr>
<td>School of Arts and Sciences</td>
<td>Rey Sia, Assistant Dean<br />149C Liberal Arts Building<br />(585) 395-2783<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>African and African-American Studies</td>
<td>Douglas Thomas, Chair<br />204 Hartwell Hall<br />(585) 395-2470<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Anthropology</td>
<td>Jennifer Ramsay, Chair<br />324 Liberal Arts Building<br />(585) 395-5706<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Art</td>
<td>Sara DiDonato, Interim Chair<br />204A Tower Fine Arts<br />(585) 395-2238<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Art</td>
<td>Chris Carson, Director<br />204A Tower Fine Arts<br />(585) 395-5280<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Biology</td>
<td>Michel Pelletier, Chair<br />B19 Lennon Hall<br />(585) 395-5765<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Chemistry & Biochemistry</td>
<td>
<p>Markus Hoffmann, Chair</p>
<p>222 Smith Hall</p>
<p>(585) 395-5587</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Communication</td>
<td>
<p>Matthew Althouse, Chair<br />221 Holmes Hall<br />(585) 395-5203</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Computing Sciences</td>
<td>Mehruz Kamal, Chair<br />101 Brown Bldg.<br />(585) 395-2179<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Criminal Justice</td>
<td>MoonSun Kim, Interim Chair<br /><span class="adr extended-address">Brown Building 225</span><br /><span class="tel"><span class="value">(585) 395-2915</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></td>
</tr>
<tr>
<td>Dance</td>
<td>
<p>P Gibson Ralph, Interim Chair</p>
<p>145 Hartwell Hall</p>
<p>(585) 395-2023</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Earth Sciences</td>
<td>Scott Rochette, Chair<br />321 Lennon Hall<br />(585) 395-2603<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>English</td>
<td>Jennifer Haytock, Interim Chair<br />227 Liberal Arts Building<br />(585) 395-5832<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Environmental Science & Ecology</td>
<td>Jacques Rinchard, Chair<br />B-03 Lennon Hall<br />(585) 395-5750<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>History</td>
<td>
<p>Morag Martin, Chair</p>
<p>Liberal Arts 321</p>
<p>(585) 395-5690</p>
<p>[email protected]</p>
</td>
</tr>
<tr>
<td>Journalism and Broadcasting</td>
<td>Marsha Ducey, Chair<br />225 Holmes Hall<br />(585) 395-5835<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Liberal Studies & Integrated Studies</td>
<td>Michael Slater, Director<br />222 Liberal Arts Bldg.<br />(585) 395-5931<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Mathematics</td>
<td>Pierangela Veneziani, Interim Chair<br /><span class="adr extended-address">Brown Building 130 A</span><br /><span class="tel"><span class="value">(585) 395-5485</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></td>
</tr>
<tr>
<td>Modern Languages and Cultures</td>
<td>
<p>Skye Paine, Chair<br />143 Liberal Arts Building</p>
<p>(585) 395-5037<br /><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Philosophy</td>
<td>
<p>Joe Long, Chair<br />124 Liberal Arts Building<br />(585) 395-2492</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Physics</td>
<td>
<p>Eric Monier, Chair<br />120 Smith Hall</p>
<p>395-5589<br /><a href="mailto:[email protected]?subject=">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Political Science and International Studies</td>
<td>
<p>Steve Jurek, Chair<br />207C Hartwell Hall<br />(585) 395-5677</p>
<p><a href="mailto:[email protected]">[email protected]</a></p>
</td>
</tr>
<tr>
<td>Psychology</td>
<td>Amanda Lipko-Speed, Chair<br />135 Holmes Hall<br />(585) 395-5082<br /><a href="mailto:[email protected]?subject=">[email protected]</a></td>
</tr>
<tr>
<td>Sociology</td>
<td>Elliot Weininger, Chair<br /><span class="adr extended-address">Hartwell Hall 205 B</span><br /><span class="tel"><span class="value">(585) 395-5659</span><br /><a class="email" href="mailto:[email protected]">[email protected]</a></span></td>
</tr>
<tr>
<td>Theatre and Music Studies</td>
<td>
<p>P. Gibson Ralph, Chair</p>
<p>1101A Tower Fine Arts</p>
<p>(585) 395-5265</p>
<a href="mailto:[email protected]?subject=">[email protected]</a>
</td>
</tr>
<tr>
<td>Visual Studies Workshop</td>
<td>Tate Shaw, Director<br />31 Prince Street, Rochester, NY 14607<br />(585) 442-8676<br /><a href="mailto:[email protected]">[email protected]</a></td>
</tr>
<tr>
<td>Women and Gender Studies</td>
<td><p>Barb LeSavoy, Interim Chair<br />115 Liberal Arts Building<br />(585) 395-5799<br /><a href="mailto:[email protected]">[email protected]</a></p></td>
</tr></tbody></table>
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<h1>Academic Strategic Plan</h1>
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<p class="intro">Academic Affairs Strategic Plan, 2023-2028</p>
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<h2 style="text-align: center;">Plan Introduction</h2>
<p class="leadin">In 2022, an Academic Strategic Plan was produced that was the culmination of years of work on developing a review of the University’s program array. It represented the complex, consistent work, and thoughts of hundreds of colleagues at SUNY Brockport that began in 2015. The 2022 plan concentrated on undergraduate and graduate programs. The plan represented the culmination of work from previous years that began to be focused in 2020 with the design of an “Academic Master Plan” and was refocused into an “Academic Strategic Plan” in July 2021. Last year’s plan provided a critical curricular review of undergraduate and graduate programs and focused primarily on the evaluation and classification of undergraduate and graduate programs into four categories: Growth, Augmentation, Reconfiguration and Discontinuation.</p>
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<p>Beginning last year and continuing this year work has been done to update undergraduate and graduate programs, particularly those classified as reconfiguration. Work on creating new, high demand programs has also occurred. In taking a thorough and careful look at the academic programs, the important work reflected in the 2022 Academic Strategic Plan can be used to inform decisions about future growth, resource allocation and enrollment prospects. The 2023 Academic Strategic Plan expands the work done last year to provide a more comprehensive strategic plan by describing an overarching vision for Academic Affairs. It establishes specific goals and clear objectives for the division over the next five years. It includes a method for prioritizing new academic programs and guiding principles in developing programs. This plan also describes the tools for assessment and continuous improvement of programs to be employed in preparing for future academic strategic planning activities.</p>
<p>This 2023 Academic Strategic Plan represents the hard work and contributions of many colleagues. The 2023 Academic Strategic Planning Committee was composed of faculty and staff representatives from across the division. Members included, Mark Noll, Eric Owusu, Denise Copelton, Jennifer Hecker, Cathy Houston Wilson, Kathy Peterson, Natalie Svrcek, Claudette Brown-Smythe, Sandeep Singh, Carson Young, and Dana Laird. Associate Dean Monica Brasted chaired the committee. Input into the plan was sought from stakeholders across the division through a survey to which there was a response rate of over 40%. The Committee solicited feedback about the plan through open forum presentations and the use of a Mach form.</p>
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<p>The following forms are available online from Academic Affairs. They are in Microsoft Word format.</p>
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<a href="/support/policies/adopted/aa_vprovost_academicaffairs_academic_dishonesty.html">Academic Dishonesty Form & Policy</a>
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<a href="https://forms.brockport.edu/view.php?id=4281778">Course Registration Form</a>
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<a href="https://forms.brockport.edu/view.php?id=61580">Provost’s Briefing Sheet</a>
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<a href="/academics/academic-affairs/forms/ai-map/">Overview of Faculty Success Template</a>
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<a class="file file_6018 lw_files_pdf" title="Faculty_Annual_Report_Form.pdf" href="/live/files/6018-facultyannualreportformpdf" target="_blank" rel="noopener">Sample Faculty Annual Report Form with Explanation and Instructions</a>
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<p>For any questions/issues regarding Faculty Success, please contact Jeff Thompson at <a href="mailto:[email protected]">[email protected]</a> or x2061.</p>
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<h1>Office of the Provost</h1>
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<h3 class="go"><a href="/live/profiles/2178-martin-abraham">Dr.  Martin Abraham</a></h3><dl><dt> Provost and Vice President for Academic Affairs </dt><dd> (585) 395-2651<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 720 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/2179-eileen-daniel">Dr.  Eileen Daniel, EdD, RD</a></h3><dl><dt> Vice Provost and Professor (Public Health & Health Education) </dt><dd> (585) 395-5505<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 618 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/5784-jose-maliekal">Dr.  Jose Maliekal</a></h3><dl><dt> Vice Provost for Curricular Innovation </dt><dd> (585) 395-5598<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 610 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/2182-alyshia-oconnor"> Alyshia O’Connor</a></h3><dl><dt> Executive Assistant to the Provost </dt><dd> (585) 395-2651<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 722 </dd></dl></li><li><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/147/width/250/height/375/crop/1/src_region/0,0,960,1440/9784_kandie-gay-academic-affairs.rev.1686752513.png 1x, /live/image/scale/2x/gid/147/width/250/height/375/crop/1/src_region/0,0,960,1440/9784_kandie-gay-academic-affairs.rev.1686752513.png 2x, /live/image/scale/3x/gid/147/width/250/height/375/crop/1/src_region/0,0,960,1440/9784_kandie-gay-academic-affairs.rev.1686752513.png 3x"/>
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<h3 class="go"><a href="/live/profiles/2180-kandie-gay"> Kandie Gay</a></h3><dl><dt> Administrative Assistant 2 </dt><dd> (585) 395-2504<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin </dd></dl></li></ul></div>
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<h3>Leadership Guiding Principles:</h3>
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Equity, diversity, and inclusion needs to be threaded throughout all of our decision-making and actions as divisional leaders.
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Leading by example and setting expectations is part of our job, and in turn, the job of our sub-leaders.
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Equity, diversity, and inclusion is not something “external” that is “done” to people on campus. It is something internal - a light that guides all of us.
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There are resources to assist us, but we need to do the work. It isn’t about more training nor is it the job of the CDO or HR. It is about our leading change.
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We need to discuss, honor, and understand that this work is a heavy lift, yet we will be stronger for doing this.
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<h4>TO BE A GREAT University AT WHICH TO LEARN DIVISIONAL GOAL 1</h4>
<p>Create and maintain academic programs that foster intellectual growth and sustain student interest in a welcoming environment and utilize support services and assessment protocols to strengthen student success.</p>
<h4>TO BE A University ENGAGED WITH ITS COMMUNITY DIVISIONAL GOAL 2</h4>
<p>Increase the depth and breadth of partnerships and enhance outreach to support a deeper level of engagement with the community.</p>
<h4>TO BE A SUSTAINABLE INSTITUTION FOR THE 21ST CENTURY DIVISIONAL GOAL 3</h4>
<p>Continue to develop and maintain high quality programs that meet student demand and maintain currency in the labor market by revisiting the academic program array question and draw from several other recent initiatives, including the academic master plan.</p>
<h4>TO BE A GREAT University AT WHICH TO WORK DIVISIONAL GOAL 4</h4>
<p>Create a supportive work environment that helps faculty and staff attain their career goals andopportunities for intra and inter-divisional interaction.</p>
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<h1>SUNY Brockport Academic Master Planning 2020-21</h1>
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<h3 tabindex="-1"><a class="go" tabindex="-1" href="/academics/academic_affairs/master_plan/">Academic Master Plan Task Force Final Report</a></h3>
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<h3 tabindex="-1"><a class="go" tabindex="-1" href="/academics/academic_affairs/innovations_task_force/index.html">Academic Innovations Task Force Final Report</a></h3>
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<p tabindex="-1">During 2020-21 SUNY Brockport will undertake an Academic Master Planning process. This will include the work of two interrelated committees; the Program Review Task Force and the Academic Innovation Task Force. The work of the two task force groups will be directed by co-chairs who will also serve on AMP Guiding Committee. The AMP Guiding Committee will consist of the four task force co-chairs, associate deans of each school, the Director of the Center for Graduate Studies, Vice Provost, and the Director of Institutional Effectiveness (or designee) and the Director of Assessment. The AMP Guiding Committee will be chaired by the Provost.</p>
<p tabindex="-1">Each task force will consist of 6-8 faculty or staff chosen through an open call, at least one graduate student and one undergraduate student. Members will be chosen to ensure balance, diversity and shared governance representation.</p>
<h3 tabindex="-1">Program Review Task Force</h3>
<p tabindex="-1"><strong tabindex="-1">Co-Chairs:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Cathy Houston-Wilson
</li>
<li tabindex="-1">
Jeffery Lashbrook
</li>
</ul>
<p tabindex="-1"><strong tabindex="-1">Members:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Paula Barbel (EHHS)
</li>
<li tabindex="-1">
Patti Follansbee (EHHS; College Senate Representative)
</li>
<li tabindex="-1">
Chris Wilkins (EHHS)
</li>
<li tabindex="-1">
Paul Moyer (SAS)
</li>
<li tabindex="-1">
Eric Monier (SAS)
</li>
<li tabindex="-1">
Jennifer Ramsey (SAS)
</li>
<li tabindex="-1">
Pam Neely (SOBM)
</li>
<li tabindex="-1">
Jacqueline Slifkin (SOBM)
</li>
</ul>
<p tabindex="-1">6-8 faculty or staff, graduate student, undergraduate student. Members will be chosen to ensure balance, diversity and shared governance representation.</p>
<p tabindex="-1">Task Force Charge: Using updated and revised AMP Template review all undergraduate and graduate programs on campus. Using supplied data (from IE, Budget, SUNY and other sources), each department or program coordinator will respond to prompts related to:</p>
<ol tabindex="-1">
<li tabindex="-1">
Centrality and Consistency with University Mission and Strategic Plan
</li>
<li tabindex="-1">
Internal Demand
</li>
<li tabindex="-1">
External Demand
</li>
<li tabindex="-1">
Instructional and Curricular Efficiency
</li>
<li tabindex="-1">
Quality of Inputs
</li>
<li tabindex="-1">
Productivity and Outcomes
</li>
</ol>
<p tabindex="-1">The task force will then review responses and using a scoring rubric, provide weighted feedback and information on each area. These data will then be shared with the AMP Guiding Committee. An interim report on task force progress will be submitted in December with a final report due to the AMP Guiding Committee in May, 2021.</p>
<p tabindex="-1"><a class="go" tabindex="-1" href="/academics/academic_affairs/meeting_minutes.html">Meeting Minutes</a></p>
<h3 tabindex="-1">Academic Innovation Task Force</h3>
<p tabindex="-1"><strong tabindex="-1">Chairs:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Darson Rhodes
</li>
<li tabindex="-1">
Kathy Peterson
</li>
</ul>
<p tabindex="-1"><strong tabindex="-1">Members:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Darrel Deas (Community Development)
</li>
<li tabindex="-1">
Eric DiLaura (Undergraduate Admissions)
</li>
<li tabindex="-1">
Ashley Fico (EHHS)
</li>
<li tabindex="-1">
Crystal Hallenbeck (Finance and Management; College Senate Representative)
</li>
<li tabindex="-1">
Rachel Schultz (SAS)
</li>
<li tabindex="-1">
Millie Sefranek (REOC)
</li>
<li tabindex="-1">
Joon Yong Seo (SOBM)
</li>
<li tabindex="-1">
Jocelyn Schimpf (Graduate Student)
</li>
</ul>
<p tabindex="-1">6-8 faculty or staff, graduate student, undergraduate student. Members will be chosen to ensure balance, diversity and shared governance representation.</p>
<p tabindex="-1">Task Force Charge: Using trend data (local, state and national) identify areas where SUNY Brockport could create new or expand existing programs at both the undergraduate and graduate level with an emphasis on high-impact enrollment and revenue generation. The task force shall also track and report progress on new programs as they are developed, act as a resource to departments on the creation of new programs and work with College Senate and VP Daniels to streamline the proposal submission process.</p>
<p tabindex="-1">While the work of this task force will be ongoing and nimble, an interim report on task force progress will be submitted in December with a final report due to the AMP Guiding Committee in May, 2021</p>
<p tabindex="-1"><a class="go" tabindex="-1" href="/academics/academic_affairs/meeting_minutes.html">Meeting Minutes</a></p>
<p tabindex="-1"><a class="go" tabindex="-1" href="/academics/academic_affairs/innovations_task_force/index.html" target="_blank" rel="noopener">Read the AITF Final Report</a></p>
<h3 tabindex="-1">AMP Guiding Committee</h3>
<p tabindex="-1"><strong tabindex="-1">Chair:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Provost Heyning
</li>
</ul>
<p tabindex="-1"><strong tabindex="-1">Members:</strong></p>
<ul tabindex="-1">
<li tabindex="-1">
Darson Rhodes (EHHS)
</li>
<li tabindex="-1">
Cathy Houston-Wilson (EHHS)
</li>
<li tabindex="-1">
Eileen Daniel (Vice-Provost)
</li>
<li tabindex="-1">
Frances Dearing (Director of Assessment)
</li>
<li tabindex="-1">
Jeffery Lashbrook (SAS)
</li>
<li tabindex="-1">
Richard Dirmyer (Director of Institutional Effectiveness)
</li>
<li tabindex="-1">
Lerong He (SOBAM)
</li>
<li tabindex="-1">
Alisa James (EHHS)
</li>
<li tabindex="-1">
Michael Harrison (Office of Graduate Studies)
</li>
<li tabindex="-1">
Monica Brasted (SAS)
</li>
<li tabindex="-1">
Kathleen Peterson (EHHS)
</li>
<li tabindex="-1">
Craig Ross (Cross-Divisional Budget and Facility Officer)
</li>
<li tabindex="-1">
Rey Sia (SAS)
</li>
</ul>
<p tabindex="-1"><strong tabindex="-1">Membership:</strong></p>
<ol tabindex="-1">
<li tabindex="-1">
Four task force co-chairs, responsible for reporting the ongoing work of each task force
</li>
<li tabindex="-1">
Associate Deans – to provide guidance on each school’s areas of distinction, reporting committee work back to the schools and respective department chairs and school structure
</li>
<li tabindex="-1">
Director of the Center for Graduate Studies – to provide guidance on graduate programming and to report back to the Graduate Council on the work of the planning
</li>
<li tabindex="-1">
Vice Provost – to provide expertise on the program planning process, SUNY and NYSED regulations
</li>
<li tabindex="-1">
Director of Institutional Effectiveness – to coordinate data needs for the project
</li>
<li tabindex="-1">
Director of Assessment – to ensure review is in alignment with and does not duplicate other campus assessment activities
</li>
</ol>
<p tabindex="-1">Charge: the AMP Guiding Committee will coordinate, provide guidance and expertise when needed and review task force work during the year. The goal of the AMP Guiding Committee will be to produce a coordinated five-year Academic Master Plan based on the work of the task forces.</p>
<p tabindex="-1"><a class="go" tabindex="-1" href="/academics/academic_affairs/meeting_minutes.html">Meeting Minutes</a></p>
<p tabindex="-1"><a class="go" tabindex="-1" href="/academics/academic_affairs/master_plan/" target="_blank" rel="noopener">Read the AMP Final Report</a></p>
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<li> <a href="/academics/">Academics</a></li><li> <a href="/academics/celt/">The Center for Excellence in Learning & Teaching</a></li><li> <a href="/academics/celt/chancellors/">Chancellors Award & Distinguished Professor</a></li>
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<h1>Chancellors Award & Distinguished Professor</h1>
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<h2>Chancellor’s Award & Distinguished Professor</h2>
<p><a class="go" href="/academics/celt/previous_chancellors_winners.html">List of Previous Award Winners</a></p>
<p>Previous award recipients please note:</p>
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<li>
Faculty currently holding Distinguished Faculty appointments may not be nominated for an Excellence Award in any of the categories.
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Recipients of an Excellence Award may not be nominated for an Excellence Award in a different category for a period of five years.
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<h3>Chancellor’s Award for Excellence in Adjunct Teaching</h3>
<p><strong>Due to CELT on September 22, 2023 by 5 pm<br /></strong><a class="go" href="/academics/celt/guidelines_excellence_in_adjunct_teaching.html">Guidelines for Nomination</a></p>
<h3>Chancellor’s Award for Excellence in Teaching</h3>
<p><strong>Due to CELT on December 15, 2023 by  pm</strong></p>
<p><a class="go" href="/academics/celt/guidelines_excellence_in_teaching.html">Guidelines for Nomination</a></p>
<h3>Chancellor’s Award for Excellence in Scholarship & Creative Activity</h3>
<p><strong>Due to CELT on December 15, 2023 by 5 pm<br /></strong></p>
<p><a class="go" href="/academics/celt/guidelines_excellence_in_scholarship.html">Guidelines for Nomination</a></p>
<h3>Chancellor’s Award for Excellence in Faculty Service</h3>
<p><strong>Due to CELT on December 15, 2023 by 5 pm</strong></p>
<p><a class="go" href="/academics/celt/guidelines_excellence_in_faculty_service.html">Guidelines for Nomination</a></p>
<h3>Chancellor’s Award for Excellence in Librarianship</h3>
<p><strong>Due to CELT on December 15, 2023 by 5 pm</strong></p>
<p><a class="go" href="/academics/celt/guidelines_excellence_in_librarianship.html">Guidelines for Nomination</a></p>
<h3>Chancellor’s Award for Professional Service</h3>
<p><strong>Due to CELT on December 15, 2023 by 5 pm</strong></p>
<p><a class="go" href="/academics/celt/guidelines_excellence_in_professional_service.html">Guidelines for Nomination</a></p>
<h3>Chancellor’s Award for Classified Service</h3>
<p>Administered locally at Brockport by the Department of Human Resources, this is open to staff that have completed at least three years of continuous, full-time permanent service in the Classified Service position for which they are nominated. Contact <a href="/support/human_resources/">Human Resources</a> for SUNY and campus guidelines and deadlines.</p>
<h3>Chancellor’s Awards for Student Excellence</h3>
<p>Administered by the Leadership Development Program. More information can be found on the <a href="/life/leadership/">Leadership Development Program Awards</a> page.</p>
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<h3>Distinguished Faculty Ranks</h3>
<p>Categories include Distinguished Professorship, Distinguished Teaching Professorship, and Distinguished Service Professorship.</p>
<p><a class="go" href="/academics/celt/distinguished_faculty.html" target="_blank" rel="noopener">List of SUNY Brockport Distinguished Faculty</a></p>
<p>Nominations can be submitted to SUNY in either the fall or spring semester.  <strong>If you intend on submitting a portfolio in the fall, please send an email to CELT before June 30, 2023</strong> indicating intent to submit and specifying the award. <strong>If you intend on submitting a portfolio in the spring, please send an email to CELT before October 13, 2023</strong> indicating intent to submit and specifying the award.</p>
<p><strong>An electronic copy</strong> of each of the portfolio items must be emailed to <a href="mailto:[email protected]?subject=">[email protected]</a> for a fall submission by <strong>August 22, 2023 by 5 pm</strong> and for a spring submission before <strong>December 15, 2023 by 5 pm.</strong></p>
<p><a class="go" href="/academics/celt/guidelines-distinguished-faculty/">Guidelines for Nomination</a></p>
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<h1>Academic Strategic Plan 2021-2022</h1>
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<h3>SUNY BROCKPORT PROGRAM REVIEWS:</h3>
<p>The initial impetus for academic program reviews at SUNY Brockport began during the tenure of Provost Dr. Mary Ellen Zuckerman who constituted a committee in 2015 to commence program reviews for the purpose of assisting with resource allocations. After her tenure, this work was again undertaken while Dr. Katy Heyning served as Provost and with the establishment of an Academic Master Plan Committee in 2018, reportedly at the President Macpherson’s request. During these intervening years, templates were designed, piloted, and reviewed by the involved faculty with three different provosts. With my arrival as Interim Provost in June of 2021, much initial work had already been accomplished, especially for undergraduate programs. Nonetheless, there was the need to establish a timetable for program review completions and bring this long process to fruition.</p>
<p>Thus, in August of 2021, I changed the emphasis from “academic master planning” to “academic strategic planning” with the older Academic Steering Committee renamed as the Academic Strategic Planning (ASP) Committee. I subsequently published a schedule for the completion of the undergraduate and graduate program reviews begun years earlier. The initial work of the ASP involved the classification of undergraduate programs into one of four categories (described below) with the proposed timetable providing multiple opportunities for involvement and review of the initial work by relevant parties in academic affairs. Opportunities were provided for the College Senate, Department Chairs and the faculty, and Deans to give their recommendations with their own commentary on program classifications and needs to the Provost.</p>
<p>The College Senate constituted an Ad Hoc Study Team on Academic Program Classification which provided its report to the Senate (Attachment A) on November 1, 2021. Among its recommendations were: development of a clear communication plan about the process (my weekly campus reports); communication of the specific goals for academic strategic planning at SUNY Brockport (resource allocation and enrollment stabilization); the development of clear and measurable goals for the ASP (please see above 12 items); publish a clear process for future academic strategic planning at Brockport (in development now with the PPR as the basis for academic strategic planning); and adjust program classifications through shared governance and collaboration (ongoing process with departmental faculty, chairs, and deans for respective programs within their purview). During the two months the College Senate reviewed this task, the emphasis placed was on the process involved rather than outcomes. My formal response to their recommendations is also attached as the last page of Attachment A. Their recommendations are part of my ongoing responsibilities and, as such, will be communicated to the incoming permanent Provost.</p>
<p>In the fall of 2021 with the emphasis on academic strategic planning, there were 69 undergraduate programs and majors, 58 undergraduate minors, and 60 tracks and concentrations with the program portfolio at SUNY Brockport. The use of tracks or concentrations within academic programs has precluded the need to formally change some majors given the State of Education rule that 30% of a major program can be altered without State level review. Attachments B and C to this report comprise enrollment data for six years that were used by the Committee during their deliberations. Attachment B provides and Institutional Enrollment summary; and Attachment C provides a summary of undergraduate first and second majors by academic program within Schools as well as for graduate students which will be used in Part II of this report.</p>
<p>Three cautionary notes are necessary when examining the attached data from Institutional Research. First, large percentage changes may indicate little since small numbers exaggerate gain, i.e., moving from 2 to 4 majors is reflected as a 100% gain yet the number of enrolled students remains very few. Second, since overall institutional enrollment has declined during the preceding six years (Attachment B with the exception being graduate enrollment) there is some expectation that the number of majors also may decline proportionately. However, this has not been true across all programs so care must be exercised when examining enrollment data for each academic program. And third, some programs have been classified in the “growth” or “augmentation” categories with little student enrollment growth reflected in the program’s institutional data. In this third instance, the lack Page 6 of 62 of growth has been constrained by, for example, lack of laboratory space, insufficient external placement and field settings, or unavailable faculty (including adjuncts) to teach more students seeking admission to specific programs.</p>
<p>The Academic Strategic Planning (ASP) Committee consisted of thirteen voting members:</p>
<ul>
<li>
Dr. Monica Brasted, Associate Dean, School of Arts and Sciences
</li>
<li>
Dr. Eileen Daniel, Vice Provost; Mrs. Frances Dearing, Director of Assessment
</li>
<li>
Dr. Linda Delene, Interim Provost and VPAA
</li>
<li>
Michael Harrison, Director of the Center for Graduate Studies
</li>
<li>
Dr. Lerong He, Associate Dean of the School of Business Administration
</li>
<li>
Dr. Alisa James, Associate Dean of the School of Education and Health and Human Services
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Dr. Jeffrey Lashbrook, Sociology
</li>
<li>
Dr. Kathleen Peterson, Chair of Nursing
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<li>
Dr. Darson Rhodes, Public Health
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<li>
Cathy Houston-Wilson- KSSPE
</li>
<li>
Mr. Brad Schreiber, Advancement
</li>
<li>
Taneika Thompson, Institutional Research
</li>
</ul>
<p>The Committee was well served with the ex-officio addition of Dr. Crystal Hallenbeck and Ms. Rachel Killion from the Budget office — both of whom provided valuable data and explanations of Brockport’s budget over time. This ASP Committee met throughout the fall semester and into the spring semester, discussing and advising me about academic programs at SUNY Brockport. On Friday, January 28, 2022, the Committee met for five hours, reviewing each program and voting (9 positive votes required) on the classification for each program with discussion. Attachment D represents the various levels of the review process and the outcomes at each successive review.</p>
<p>Before reading the summary of recommendations, it could be helpful to review the four categories into which programs were classified. This classification stems from a 2x2 matrix decision tool that is often used when data are a blend of quantitative and qualitative information, and when constraints confine alternative actions. The four categories and their definitions used during this process were as follows, and with the related factors outlined (pp. 2-5 above) and considered as well by those involved in this work.</p>
<ol>
<li>
GROWTH: there is substantial student demand and interest in the program by the number of qualified individuals who seek program entry; and/or by external partners who ask for and hire the program’s graduates. Usually, growth programs require additional resources to support program expansion and such resources must be offset by expected enrollment revenue. This balancing of student demand and program costs is usually fraught with difficulty since demand may be cyclical and costs may not be able to be forecasted accurately due to uncontrollable, external variables.
</li>
<li>
AUGMENTATION: this is a program where faculty, facility, or other material resources are needed to respond to unmet or expected demand for program graduates. Often such programs will have an expected growth pattern (for example, licensure changes, certification requirements, emerging national consciousness about needed programs, technology developments) that can, with some certitude, be forecasted. One key question is whether the demand will be adequate to cover the costs necessary to upgrade or strengthen the program – and over what time period.
</li>
<li>
RECONFIGURATION: in this category, academic programs could examine their entry requirements; their proliferation or scarcity of elective courses; course sequencing; the associated titles of courses and course material for the mid-21st century; and shifting relationships with other disciplines and external social change, for example, the proliferation of social media and data analytics into every aspect of our life. It is clear that some departments have seriously reviewed their programs from PPR recommendations while others, from earlier and repetitive PPR’s, have largely ignored improvement suggestions. A curricular program must be accurate, timely, and identify knowledge paths for student success with the investment of their time and energy. Without that minimal reflection in program material, few students will engage in a languishing program that needs updating and renewal into contemporary terms.
</li>
<li>
DISCONTINUATION: there is insufficient demand and student interest in the program (despite its quality or depth) to continue to offer the program, especially with low and/or declining student enrollment for years and scarce resources. This is a painful category for everyone and particularly for those who have devoted their lives to the pursuit of knowledge in the discipline or area involved. Of course, academic programs will be continued until students currently enrolled have finished their degree requirements. Tenured faculty will retain their positions although perhaps with different tasks.
</li>
</ol>
<p><em>This is an important time for SUNY Brockport**.**</em> It is taking a thorough and careful look at its academic programs with multiple review stages that have clarified issues ahead. It represents a positive initiative undertaken by this organization to make decisions about future growth and enrollment prospects. Thus, the many, many individuals who worked on this initiative have positioned SUNY Brockport in a more positive situation which reflects its vitality and energy while facing an uncertain future. Although it may take three to four years for results to be apparent, this academic program review was the necessary first step in facing our future together.</p>
<p> </p>
<p>Linda M. Delene, Ph.D., Interim Provost and Vice President for Academic Affairs- March 1, 2022</p>
<p>Undergraduate Recommendations:</p>
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<a class="file file_7282 lw_files_pdf" title="academic_strategic_plan_ug_cover_letter_2021-2022.pdf" href="/live/files/7282-academicstrategicplanugcoverletter2021-2022pdf" target="_blank" rel="noopener">Undergraduate Cover Letter</a>
</li>
<li>
Undergraduate Final Report (available upon request)
</li>
</ul>
<p>Graduate Recommendations:</p>
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<li>
<a class="file file_7280 lw_files_pdf" title="academic_strategic_plan_graduate_recommendations_2021-22.pdf" href="/live/files/7280-academicstrategicplangraduaterecommendations2021-2">Graduate Recommendations</a>
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<a class="file file_7281 lw_files_pdf" title="academic_strategic_plan_graduate_programs_2021-22.pdf" href="/live/files/7281-academicstrategicplangraduateprograms2021-22pdf">Graduate Programs</a>
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<h1>Faculty & Staff</h1>
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<h3>Advisor Best Practices</h3>
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Respect student confidentiality rights regarding personal information.
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Practice with an understanding of the institution’s interpretation of applicable laws such as the<br /><a href="https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html">Federal Educational Rights and Privacy Act</a> (FERPA).
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Seek access to and use student information only when the information is relevant to the advising<br />process. Advisors enter or change information as relevant to the advising process. Advisors<br />enter or change information on students’ records only with appropriate institutional<br />authorizations to do so.
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Document advising contacts adequately to meet institutional disclosure guidelines and aid in<br />subsequent advising interactions.¹
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Understand University<a href="/academics/academic-affairs/faculty-staff-guide/instructor-responsibilities/#grading"> grading</a> and <a href="/support/policies/adopted/emsa_registration_ug_prob_dismissal.html">Probation/Dismissal policies</a>.
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Be familiar with the variety of University degree and program offerings, departmental and University requirements, as well as <a href="/admissions_aid/transfer_credit/planning_guide//general_education.html">General Education requirements</a> (as explained in the SUNY Brockport Undergraduate Studies Catalog).
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Share information about opportunities in their major and intended career field (e.g., internships, practicums, volunteer and service-learning opportunities).
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<p>¹From the Exposition of National Academic Advising Association C</p>
<h3>Additional Information</h3>
<p><a class="go" href="/support/policies/index.php">Student Policies</a><br /><a class="go" href="https://www.nacada.ksu.edu/">National Academic Advising Association (NACADA)</a><br /><a class="go" href="https://www.nacada.ksu.edu/Resources/Clearinghouse.aspx">National Clearinghouse for Academic Advising</a></p>
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<h1>Course Distribution Procedure</h1>
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<h2 tabindex="-1">Course Distribution Procedure</h2>
<p tabindex="-1"><em tabindex="-1">11/29/11</em></p>
<p tabindex="-1">[College Senate Resolution #14 2010-2011 required the development of “guidelines governing class scheduling and the allocation of teaching space.” This webpage is a procedure written to satisfy that requirement and has been approved by the provost for implementation in preparing the Fall 2012 course schedule and thereafter.]</p>
<p tabindex="-1">The instructional schedule should be designed to provide students with choice and flexibility. A balanced distribution reduces course conflicts, which prevent students from advancing to a degree in a timely fashion. Therefore, it is important to balance the offering of classes throughout the day (and evening), and the week. A balanced distribution of courses also allows the Registrar to make maximum use of available classrooms (a number of which continue to be off-line for renovation.</p>
<h3 tabindex="-1">Developing the Day Time Schedule</h3>
<p tabindex="-1">One class must be put in each daytime slot before assigning a second class to the same time slot. There are 14 daytime slots. Each department should take the total number of classes offered in daytime and divide by 14 to reach the average number of classes that should be offered in each daytime block. Example: a department offers a total of 35 classes, thus the department should schedule 2-3 courses in each time slot. Departments may rotate specific courses between MWF and TR teaching schedules from semester to semester to create more efficient departmental teaching schedules as well as to improve student access to courses. Course schedule rotation may also be desirable to promote fairness with respect to assignment of early morning, late afternoon, or evening class responsibilities.</p>
<h3 tabindex="-1">Developing the Evening Schedule</h3>
<p tabindex="-1">Similarly, departments should spread their evening classes (defined as those that begin after 5 pm) evenly throughout the week. When possible, departments using a two day/week evening time frame should schedule two such classes back-to-back to optimize room usage. Example: if a department offers a MW 6:35 - 7:50 pm class, the same department should also offer a MW 8:05 - 9:20 pm class.</p>
<h3 tabindex="-1">Scheduling in Non-Standard Time Blocks</h3>
<p tabindex="-1">When semester schedules are submitted, departments must justify offering courses in non-standard time blocks (including any pedagogical reasons for doing so). Courses to be offered in non-standard time blocks should be scheduled in the same time block on other days of the week. Example: If a department offers a non-standard course on Monday 8 - 10:30 am, the department should schedule other non-standard block courses on W and F in this same time period. Non-standard time blocks should end so that students can re-enter the regular schedule. Example: a department offers a non-standard class MW 8 - 10:30 am This allows the student to return to the standard schedule and take an 11:15 am class MWF.</p>
<p tabindex="-1">Non-standard classes that do not begin at 8 am must start at the beginning of a standard time block. Example: a department offers a TR 12:30 - 3 pm course. This allows the student to take courses on the standard schedule in the morning and to return to the standard schedule starting at 3:30 pm.</p>
<p tabindex="-1">Departments that have their own dedicated facilities (i.e., Dance, Art, Communication) may schedule their courses in non-standard times in their own spaces as needed. However, courses should still be scheduled with sensitivity to the needs of students to return easily to the standard schedule.</p>
<p tabindex="-1">Overall, departments are expected to offer approximately 60% of their classes on MWF and 40% on the TR schedule.</p>
<h3 tabindex="-1">Process for Exceptions</h3>
<p tabindex="-1">Exceptions to the policy are subject to the approval of the Dean and will be granted on a limited basis. For questions, please consult <a tabindex="-1" href="mailto:[email protected]">Peter Dowe</a>, University Registrar.</p>
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<li> <a href="/academics/">Academics</a></li><li> <a href="/academics/academic-affairs/">Division of Academic Affairs</a></li><li> <a href="/academics/academic-affairs/lecturer-conversion/">Lecturer Conversion</a></li>
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<h1>Lecturer Conversion</h1>
<div id="intro-paragraph" class="intro editable">
<p>Lecturer: Multi-year Evaluation Material for Contract Renewal and/or Job Title Change to Instructor (01052023)</p>
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<h3>Introduction</h3>
<p>A full-time employee holding the job title of lecturer, which as per SUNY specification is a qualified academic rank but ineligible for continuing appointment, may request to have the title converted to that of an instructor, which is an academic rank and eligible for continuing appointment.</p>
<p>To be eligible for job title conversion, the incumbent full-time lecturer must have been working at SUNY Brockport for at least six continuous years and must have the qualifications to be appointed as an instructor. The incumbent may seek job title change as early as in their sixth year of service, provided that SUNY Brockport reviewed and successfully completed two formal evaluations.</p>
<p>A person holding the job title of lecturer and meets the above conditions should convey to the department chair, in writing by March 15, their desire to have the lecturer job title changed to an instructor title. The Chair shall forward the request to the Dean along with their recommendation, whereupon the Dean will send a letter indicating their recommendation to the Provost by May 1st. If the Provost agrees to convert the lecturer job title to instructor, the Provost will inform the candidate, chair, and Dean of the decision by June 1st of each year. The candidate must be evaluated through the APT process described below, according to the Academic Affairs Personnel & Academic Calendar for the following academic year.</p>
<p>If SUNY Brockport decides not to covert a lecturer line to instructor line, the incumbent lecturer may remain in the position, contingent on conditions of appointment, review, and reappointment.</p>
<p>The academic rank title of instructor carries with it a teaching load of 4/4 and the potential for the holder to gain continuing appointment after seven years of service in an academic rank title. SUNY policy states: “An Assistant Professor, Instructor, Senior Assistant Librarian or Assistant Librarian shall not be eligible for continuing appointment at any of these ranks prior to the completion of a total of seven years in a position or positions of academic rank.” Per SUNY policy, years spent as a lecturer or in any qualified academic rank job title do not count towards the seven years needed for continuing appointment.</p>
<p>To fill an assistant professor position―also an academic rank―resulting from the conversion of a full-time lecturer line, the department must conduct a national search. Candidates interested in pursuing this option should begin by having a conversation with their chair.</p>
<hr />
<h3>Process for the department and faculty considerations</h3>
<p>To initiate the job title change, the candidate must submit an application by the deadline set by the Provost’s Office and go through the appointment process.</p>
<ol>
<li>
Departments must revise their Appointment, Promotion, and Tenure (APT) guidelines and specify the qualifications for appointment to the academic rank title and criteria for subsequent reappointments.
</li>
<li>
The department will review the application for job title change using the criteria specified in the APT document. The departmental recommendation will be forwarded to the chair, then to the Dean, and subsequently to the Provost for final determination; each administrative review shall also include a recommendation and rationale supporting that recommendation.
</li>
<li>
If the incumbent is successful in the appointment process, they assume the academic rank job title of instructor at the beginning of the following academic year.
</li>
<li>
If the incumbent is not successful in the appointment process, they will finish their current contract.
</li>
<li>
As an instructor, the incumbent will be required to abide by specifications in the APT document of the department.
</li>
<li>
As an instructor, the incumbent will have the opportunity to secure continuing appointment after successful periodic reviews and the required years of service.
</li>
</ol>
<hr />
<h3>Components of Review File (subject to change by direction of the Provost)</h3>
<ol>
<li>
A letter from the candidate to the APT Committee seeking appointment to the academic rank title of Instructor
</li>
<li>
Current vita.
</li>
<li>
Copies of the most recent six annual reports with chair’s comments.
</li>
<li>
Copies of personal statements (teaching, scholarship/creative activity & service), consisting of reflective and objective descriptions/assessment of accomplishments in each area under review (teaching, and service to the College and the profession).
</li>
<li>
IAS summary table for the most recent five years
</li>
<li>
After the candidate’s file is reviewed by the APT committee, the following will be added: Copies of the current APT review letter (after notification), the Department vote – numerical tally, Chair review letter (after notification), Dean’s review letter (after notification) and any response statements from the candidate
</li>
<li>
A change of appointment personnel form will be completed
</li>
<li>
This information will be forwarded to the Provost for a final decision
</li>
<li>
The Provost will confer with the President and then notify the applicant regarding the decision and copy the Chair and Dean
</li>
<li>
Human resources will be notified of the final decision and will process and send the applicant a formal letter from the President.
</li>
</ol>
<hr />
<p>The following chart lists basic requirements for each option. Departments need to develop departmental APT documents following these general guidelines, no later than the end of the Spring 2023 semester.</p>
<table style="border-collapse: collapse; width: 99.2347%;" border="1"><tbody>
<tr>
<th style="width: 24.6184%;">Lecturer Renewal</th>
<th style="width: 25.3645%;">Teaching-70%</th>
<th style="width: 25.3645%;">Scholarship</th>
<th style="width: 24.6204%;">Service-30%</th>
</tr>
<tr>
<td style="width: 24.6184%;">An appointee to the rank of Lecturer will have at least a master’s degree in the appropriate discipline. Where appropriate, professional experience may also be required.</td>
<td style="width: 25.3645%;">
<ul>
<li>
Teach 4/4 course load
</li>
<li>
Have positive evidence of student learning outcomes.
</li>
<li>
Student instructional assessment surveys (IAS).
</li>
<li>
Faculty may include student comments such as those on IAS score sheets and formal letters of support from students.
</li>
<li>
Effective course materials as provided in Teaching Portfolio and demonstrated successful learning outcomes.
</li>
<li>
Peer reviews, informal and formal, may be included from within the department or College.
</li>
<li>
NOTE: Faculty are encouraged to include a peer review of their teaching practices in the classroom/studio in each renewal/ promotion cycle.
</li>
</ul>
</td>
<td style="width: 25.3645%;">Have evidence of continued professional development supporting the assertion that the candidate is remaining current in his or her instructional field(s).</td>
<td style="width: 24.6204%;">
<p>Actively participate in department level meetings and be on at least one additional department committee per academic year.</p>
<p> </p>
<p>Faculty at this level are also expected to participate in the college service such as Information Sessions, advisement, and registration.</p>
<p> </p>
<p>Faculty at this level are encouraged to serve on one college level committee at any time during the three-year renewable period.</p>
</td>
</tr></tbody></table>
<table style="border-collapse: collapse; width: 99.2347%;" border="1"><tbody>
<tr>
<th style="width: 24.6184%;">Lecturer to Instructor </th>
<th style="width: 25.3645%;">Teaching- 70%</th>
<th style="width: 25.3645%;">Scholarship- 5%-10%</th>
<th style="width: 24.6204%;">Service- 20%-25%</th>
</tr>
<tr>
<td style="width: 24.6184%;">
<p>Please review <a class="go" href="https://www.suny.edu/hr/compensation/unclassified/group-list/instruction/" target="_blank" rel="noopener">Academic Rank link for duties</a></p>
<p> </p>
<p>An appointee to the rank of Instructor will have a master’s degree in (department specific) Where appropriate professional experience is required.</p>
<p> </p>
<p>Lecturers must successfully undergo a second and fifth year review prior to their application for promotion to Lecturer to Instructor with continuing appointment (which is at year 6).</p>
</td>
<td style="width: 25.3645%;">
<ul>
<li>
Teach 4/4 course load
</li>
<li>
Have positive evidence of student learning outcomes.
</li>
<li>
Student instructional assessment surveys (IAS).
</li>
<li>
Effective course materials as provided in Teaching Portfolio and demonstrated successful learning outcomes.
</li>
</ul>
</td>
<td style="width: 25.3645%;">Have evidence of pursuing scholarship/creative activities and/or continued professional development supporting the assertion that the candidate is remaining current in his or her instructional field(s).</td>
<td style="width: 24.6204%;">
<p>Actively participate in department level meetings and be on at least one additional department committee per academic year.</p>
<p> </p>
<p>Faculty at this level are also expected to participate in the college service such as Information Sessions, advisement, and registration.</p>
<p> </p>
<p>Faculty at this level are expected to serve on college level committees.</p>
</td>
</tr></tbody></table>
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<li> <a href="/support/budget/">Budgeting Office</a></li><li> <a href="/support/budget/department-info/">Departmental Account Information</a></li>
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<h1>Departmental Account Information</h1>
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<h2>Departmental Accounts</h2>
<p>It is essential that you review your departmental accounts periodically. The listing below should be used to verify account signatories in order to prevent unauthorized account use. The account balances and transaction detail can be viewed using the <a href="http://www.suny.edu/analytics">BI application</a>. This information should be reviewed at a minimum, on a monthly basis to ensure no erroneous transactions or negative account balances.</p>
<h3>Campus Account Listing</h3>
<p><a class="file file_341 lw_files_pdf" title="departmental_listing_for_web.pdf" href="/live/files/341-departmentallistingforwebpdf" target="_blank" rel="noopener">Campus Account Listing - Account Number Order</a></p>
<p>To update an account signatory, please email <a href="mailto:[email protected]?subject=">[email protected]</a>. A current account manager must be copied in on this request.</p>
<p><a class="go" href="https://forms.brockport.edu/view.php?id=520171">Request a New Account</a>  </p>
<h3>About Income Fund Reimbursable Accounts</h3>
<p>An Income Fund Reimbursable (IFR) account is a funding device to operate activities that are not included in the campus general operating budget and cannot be funded through other mechanisms, such as the Research Foundation, the Brockport Foundation, or the Brockport Auxiliary Services Corp.</p>
<p>An IFR account is operated on a self-supporting basis; revenues must equal or exceed expenses. State regulations require that all revenues from the IFR account be deposited into a state bank account through the Student Accounts & Accounting Office. A private bank account cannot be used. All expenditures of IFR funds are subject to State and campus purchasing and payroll regulations. Also, a petty cash or change fund cannot be kept using IFR revenues. A change fund can be established by contacting the Budgeting Office.</p>
<p>A simple way to understand the operation of an IFR account is to think of it as a checking account. Revenue derived from the IFR activity is deposited into the account. Expenses for operating the account are deducted from it. Allocations for personal service, temporary service, supplies, travel, contractual services and equipment expenditures are established to serve as your spending plan, and as a “line of credit” allowing you to make expenditures before revenues are received and credited to your account. You must generate enough revenue by the end of the fiscal year, June 30, to pay for the expenditures made against your “line of credit.”</p>
<h4>DIRECT AND INDIRECT EXPENSES</h4>
<p>There are two types of expenses in an IFR account — direct and indirect. <strong>Direct expenses</strong> can be for personal service, temporary service, supplies, travel, contractual services or equipment and must be directly related to the operations of the account. As stated above, all expenditures from an IFR account are subject to State and campus purchasing and payroll regulations. For non-payroll expenditures requisitions must be submitted to <a href="/support/procurement_payment/">Procurement and Payment Services</a> or the VISA <a href="/support/procurement_payment/procurement_card/">procurement card</a> can be used. Regular payroll appointments are made through Human Resources and student appointments are administered through the Student Employment Office.</p>
<p><strong>Indirect expenses</strong> include fringe benefits, administrative overhead, and maintenance overhead. Fringe benefits cover the costs of health insurance, retirement, payroll taxes, and more. They are automatically charged to the account as payroll expenditures are made. Administrative overhead is charged to offset the general administrative costs of operating an IFR, such as accounting, procurement and payment services, and payroll. Maintenance overhead is charged in order to recover the costs of using on-campus space and consuming utilities. Administrative overhead and maintenance overhead are charged to an IFR account when revenue is credited to it.</p>
<p>For 2023-24 the indirect costs are calculated as follows:</p>
<ul>
<li>
Fringe benefits = 63.95% of personal service and regular temporary service expenditures (GA/TA and student temporary service are not charged for fringe benefits).
</li>
<li>
Administrative overhead = 6.5% of revenues.
</li>
<li>
Maintenance overhead = 9.5% of revenues.
</li>
</ul>
<p>Administrative and maintenance overhead expenses may be partially or fully waived upon approval of the Budgeting Office. Waivers are determined by the nature of the IFR account. The possible waiver categories for each type of overhead are:</p>
<ul>
<li>
Administrative overhead waivers
<ul>
<li>
W-2 Research Foundation grants and contracts
</li>
<li>
W-4 Federal programs
</li>
<li>
W-13 Fiscal pass-through
</li>
<li>
W-50 Campus approved waiver
</li>
</ul>
</li>
<li>
Maintenance overhead waiversM-2 Research Foundation grant<br />
<ul>
<li>
M-4 Off campus
</li>
<li>
M-5 Fiscal pass-through
</li>
<li>
M-6 Pays maintenance and operating expense
</li>
<li>
M-50 Campus approved waiver
</li>
</ul>
</li>
</ul>
<h4>RECORDING & REPORTING PAYMENTS</h4>
<p>In most cases, revenues from an IFR account operations should be collected by the account manager and deposited at the Student Accounts & Accounting Office on a regular basis. Proper internal controls should be in place to receive and record all receipts and to safeguard cash and checks that have not been deposited. Contact the Student Accounts & Accounting Office for procedures related to depositing IFR receipts. IFR revenues that are billed to students through the student billing process are collected by the Student Accounts & Accounting Office. Revenue collections are credited to IFR accounts in the SUNY Accounting System on a weekly basis.</p>
<p>At the end of each fiscal year (June 30) certain financial statistics for your account are required for reporting to SUNY System Administration for development of SUNY’s year-end financial statements. These may include amounts for accounts receivable, inventories, and prepaid expenditures. The Budgeting office will send you information concerning these items in July of each year.</p>
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<h1>Business Intelligence (BI)</h1>
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<p>Through the BI dashboards, account holders can view both revenue and expense transactions for their departmental accounts. BI also offers users the ability to run and download reports. For directions on how to access this system and use its features, please click the link below for our BI Training Manual.</p>
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<p><a class="go go" href="https://idm.suny.edu/security/login/loginForm.do?redirectUrl=https%3A%2F%2Fwww.suny.edu%3A443%2Fanalytics%2Fsaw.dll%3Fbieehome%26startPage%3D1&validTypes=,Campus,Partner">SUNY BI Financials</a></p>
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<p>Expense transactions in BI are separated into categories including Personal Service Regular (PSR), Temporary Service (TS) and Other Than Personal Service (OTPS). Where each expense posts depends on the sub-object code that is used at the time the payment is processed.</p>
<p>If you need access to the BI System or have a question on sub-object code please contact <a href="mailto:[email protected]?subject=">Crystal Hallenbeck.</a> If you would like to schedule an in-person training, please contact <a href="mailto:[email protected]?subject=">Rachael Killion</a>.</p>
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<h2>Field Supervisor Tuition Waivers</h2>
<p>The Budgeting Office is responsible for issuing the tuition waiver for student intern sponsors. Below you will find guidelines for both Social Work and Critic Teacher Waivers. If you have any questions on the guidelines below or in regards to your waiver, please contact <a href="mailto:[email protected]?subject=">Rachael Killion</a>.</p>
<p><strong>Tuition Waivers are considered taxable income. Therefore, any waiver(s) valued at $600 or more in a calendar year has to be reported to the IRS, and a 1099 MISC (Miscellaneous Income) form will be generated. </strong></p>
<h3>Social Work Tuition Waiver Information</h3>
<ul>
<li>
<strong>Social Work waivers will be granted and reported at the current SUNY MSW tuition rate.</strong><br />
<ul>
<li>
If the waiver is redeemed in the same calendar year as it was granted, the actual redeemed amount will be reported to the IRS.
</li>
<li>
If the waiver is not redeemed in the same calendar year and the waiver redemption amount is greater than the MSW tuition rate, it is the waiver recipient’s responsibility to report the difference when filing their taxes. The same is true if the waiver is redeemed for a lesser value. Waiver recipients should work with their tax professional for reporting this difference.
</li>
<li>
No cash or waiver refund will be provided if a waiver is submitted for less than the issued credit hours (e.g. A recipient is issued a three-credit hour waiver and registers for a two-hour course. The recipient will not receive a cash or waiver refund.).
</li>
</ul>
</li>
<li>
A Social Work waiver certificate waives only the cost of tuition. It does not cover any other fee added by the institution offering the course. Additional costs and fees are the responsibility of the person using the certificate.
</li>
<li>
This certificate is non-transferable and may not be transferred to staff or family. Only the person issued the waiver certificate may use it.
</li>
<li>
The certificate is good for 25 months from the date of issuance. The certificate will be issued at the end of the academic term in which the service was completed, or upon completion of the service.
</li>
<li>
The date of expiration ordinarily may not be extended. (An exception would be for military service or if the institution cancels a course, delaying the recipient’s opportunity to use the certificate.)
</li>
<li>
The certificate may be used at any institution that is part of the State University of New York. It cannot be redeemed at a private college or any other institution outside of SUNY.
</li>
<li>
The University clinical professor will provide the University with a list of persons who are to receive tuition waiver certificates.
</li>
<li>
No waiver will be issued until the following information is provided for the issuing officer:<br />
<ul>
<li>
Name, home address, and social security number of waiver recipient
</li>
<li>
Agency and address
</li>
<li>
Name of student
</li>
<li>
Semester and school year
</li>
<li>
Maximum credits approved to be waived
</li>
</ul>
</li>
<li>
To see the policy, visit the <a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=339" target="_blank" rel="noopener">Tuition Waiver Program for Critic/Supervising Teachers SUNY page</a>
</li>
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<h3>Critic Teacher Waiver Information</h3>
<ul>
<li>
The value of this waiver is $250.
</li>
<li>
The waiver of tuition is valid at any state-operated unit of the State University of New York.
</li>
<li>
In the event the named teacher chooses not to use this certificate, the waiver of tuition portion may be transferred to the school district in which service as a supervising/critic teacher was rendered, for use by other professional staff members of this school district.
</li>
<li>
Selection of alternate employees shall be by the chief administrative officer of the establishment.
</li>
<li>
The waiver of tuition certificate does not exempt the holder from fees and/or charges other than the amount of tuition specified.
</li>
<li>
The receipt of a tuition waiver may be subject to federal, state, or local income tax. If you have any questions with regards to the taxability, consult your personal tax advisor.
</li>
<li>
To see the policy, visit the <a class="go" href="https://www.suny.edu/sunypp/documents.cfm?doc_id=339" target="_blank" rel="noopener">Tuition Waiver Program for Critic/Supervising Teachers SUNY page</a>
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<h1>Scholars Day</h1>
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<h2>Scholars Day is Monday, April 15, 2024</h2>
<p><strong>The 2024 event will mark Brockport’s 40th year of celebrating scholarship and artistry on our campus!</strong></p>
<h2>What is Scholars Day?</h2>
<p>SUNY Brockport’s Scholars Day was instituted in 1984 through the efforts of the College Senate. Scholars Day has continued as a celebration of scholarly pursuits and creative activities by the campus community.</p>
<p>The annual signature campus-wide event which provides students, faculty, and staff the opportunity to present academic and creative work, continues to build on the firm foundation of our past. The event includes a Poster Palooza at SERC where nominated student poster presentations are judged by a panel of campus faculty and staff. Poster presentations from the event have the chance to be recognized in the Spectrum, our online journal which celebrates faculty-nominated and peer-reviewed student research.”</p>
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<h3>2024 Scholars Day</h3>
<p>This year Scholars Day will be held from 8 am – 1 pm on Monday, April 15. The theme of this year’s conference will be “Eclipse” – owing to the <a href="https://www2.brockport.edu/eclipse/">total solar eclipse</a> which will occur in Brockport on April 8.</p>
<h4>Contact</h4>
<p>Questions? Want to get involved? Contact the event organizers at <a href="mailto:[email protected]">[email protected]</a>.</p>
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<h1>Student Grant & Research Opportunities</h1>
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<h2 class="">Graduate Student Distinguished Professor Award</h2>
<p><strong tabindex="-1">Applications for the 2023-2024 academic year are currently being accepted. Applications are due by Monday, October 16, 2023 or Monday, February 12, 2024.</strong></p>
<p>This competitive, one-time award up to $1,000 is awarded to matriculated and enrolled graduate students to support eligible expenses associated with a program-required research project or creative activity. Preference given to master’s thesis projects.</p>
<p>Applicants are encouraged to submit early. Due to limited funds, we may not be able to honor all requests for support.</p>
<p><a class="go" href="/support/grants/distinguished_professors_award_guidelines.html">Graduate Student Distinguished Professor Award Guidelines</a></p>
<p><a class="go" href="https://forms.brockport.edu/view.php?id=2050674" target="_blank" rel="noopener">Graduate Student Distinguished Professor Award Post Grant Summary</a></p>
<p>Questions? Contact <a href="mailto:[email protected]">Laura Merkl</a> through email or phone at (585) 395-2444.</p>
<hr />
<h2>Student Travel Grants</h2>
<p>Student Travel Grant applications open <strong>on September 11, 2023</strong>.</p>
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<p>Awards are for the academic year and may be made to students to attend conferences virtually or in person. The award maximum is $400 per academic year. A student may apply for two grants during the 2023-2024 academic year not to exceed $400 cumulatively.</p>
<p><strong>Matriculated and enrolled full and part-time undergraduate and graduate students</strong> are eligible to apply. Please review the Types of Student Travel Grants below and the <a href="https://www2.brockport.edu/support/grants/travel-reimbursement-guidelines/">Student Travel Grant guidelines</a> prior to applying and prior to traveling.</p>
<h3 class=""><a class="go" href="https://forms.brockport.edu/view.php?id=7335062" target="_blank" rel="noopener">Student Travel Form</a></h3>
<h4>Types of Student Travel Grants</h4>
<p><strong>Present:</strong> Competitive grant program designed to support students who are presenting their work at an academic conference.</p>
<p><strong>BSG Club Travel (Individual or Group):</strong> Competitive grant program designed for students who are active members of a SUNY Brockport BSG Club to attend a conference that will support their role in the club.</p>
<p><strong>BSG Non-Club (Individual or Group):</strong> Competitive grant program designed to support students who are not active members of any BSG Club to attend a conference to enhance their educational pursuits at SUNY Brockport.</p>
<p>*Please choose a category (Present, BSG Club Member Travel, or BSG Non-Club Member Travel) on the form.</p>
<p>For questions contact <a href="mailto:[email protected]">[email protected]</a></p>
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<li> <a href="/support/institutional-review-board/">Institutional Review Board (IRB)</a></li>
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<h1>Institutional Review Board (IRB)</h1>
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<h3 tabindex="-1"><a class="go" href="/support/institutional-review-board/human-subject-training/">CITI Training (Human Subject Research)</a></h3>
The CITI training is mandatory for all researchers intending on conducting research involving human subjects. 
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<h3 tabindex="-1"><a class="go" href="/support/institutional-review-board/faq/">Proposal FAQs</a></h3>
If you have questions about the process of submitting a proposal or want to know why it is taking so long for your project to be approved check out about the proposal process. 
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<h3 tabindex="-1"><a class="go" href="/support/institutional-review-board/pacs-submission/">SUNY PACS</a></h3>
Looking for assistance with accessing or navigating PACS? Find out more information about the PACS system or schedule a training session. 
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<div class="alert-box info space-below more" data-alert=""><h3>Regulation Exceptions</h3><p><p> The new regulations do not impact studies approved prior to January 21, 2019.</p></p><a href="#" class="close text-replace">Close</a></div><div class="alert-box info space-below more" data-alert=""><h3>Federal Guidelines</h3><p><p> The Institutional Review Board is mandated by federally regulated guidelines. Any research that deals with human subjects must be reviewed by the IRB. For information about human subject research visit the “Human Subject Research” webpage.</p></p><a href="#" class="close text-replace">Close</a></div><div class="alert-box info space-below more" data-alert=""><h3><a href="/support/institutional_review_board/regulation_changes.html">Recent Changes to the IRB</a></h3><p><p> There have been a handful of changes to the IRB and the common rule. Read up on the most recent changes before submitting a proposal.</p></p><a href="#" class="close text-replace">Close</a></div>
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<h3 class="go" tabindex="-1"><a href="/support/institutional-review-board/about/">About the IRB</a></h3>
<p tabindex="-1"><span tabindex="-1">The Institutional Review Board is a federally mandated department that is responsible for ensuring the protection of human research participants.</span></p>
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<h3 class="go" tabindex="-1"><a href="/support/institutional-review-board/forms/">Forms & Templates</a></h3>
<p tabindex="-1"><span tabindex="-1">When conducting research at the University involving human research subjects, it is important to follow the proper protocol. You can find all the necessary forms for your research proposal here.</span></p>
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Internal Awards Spring 2021
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Pre-Tenure Grants Development Award
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<strong>Dr. Justin Faller, Department of KSSPE</strong>
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<strong>Project Title:</strong> The Effects of An Acute Dose of a Betalain-Rich Concentrate on Running Performance Parameters
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<strong>Pre-Tenure Grants Development Fenton Endowed Award</strong>
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<strong>Dr. Eric Owusu, Department of Computing Sciences</strong>
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<strong>Project Title:</strong> Effects of Culturally Tailored User Interface Design
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Provost’s Post-Tenure Fellowship Award:
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<strong>Dr. Adam Rich, Department of Biology</strong>
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<strong>Project Title:</strong> Bridge to External Funding
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<strong>Dr. Jacques Rinchard, Department of Environmental Science & Ecology</strong>
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<strong>Project Title:</strong> Use of fatty acid signatures to assess diet of lake trout from Lake Champlain
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Scholarly Incentive Award:
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<strong>Scholarly Incentive Endowed Vestling – Casey Award</strong>
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<strong>Dr. Christopher Norment, Department of Environmental Science and Ecology</strong>
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<strong>Project Title:</strong> Identification of Bacterial Isolates on the Skin of Northern Leopard Frogs
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<strong>Dr. Kathryn Amatangelo, Department of Science & Ecology</strong>
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<strong>Project Title:</strong> European dewberry genetic analysis in Western New York
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<strong>Dr. Afeez Hazzan, Department of Healthcare Studies</strong>
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<strong>Project Title:</strong> Implementation and evaluation of multimodal interventions for quality of life among family caregivers of older adults with a disability
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<strong>Dr. Pamela Beach, Department of KSSPE</strong>
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<strong>Project Title:</strong> Quality of life and related outcomes among unpaid caregivers of older adults with visual impairments
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<strong>Instructor Tamara Wilcox, Department of Theatre and Music Studies</strong>
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<strong>Project Title:</strong> Harpsichord/Women in Music Performance Project
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Undergraduate Mini Grant Awards
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<strong>Student Research Mini Grant:</strong>
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<strong>Faculty Mentor: Dr. Melanie Perreault, Department of KSSPE</strong><br/>
<strong>Student Awardee: Katriana Belknap</strong><br/>
<strong>Project Title:</strong> Physical Activity and Functional Body Image in Youth with and without Visual Impairments
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<strong>Faculty/Student Apprenticeship Mini Grant:</strong>
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<strong>Faculty Mentor: Dr. Rachel Schultz, Department of Environmental Science & Ecology</strong><br/>
<strong>Student Awardee: Jarod Ruffle</strong>
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<strong>Project Title:</strong> Evaluating the response of wetlands to restoration
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<strong>Faculty Mentor: Dr. Michael Kramer, Department of History</strong>
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<strong>Student Awardee: Olivia Langa</strong>
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<strong>Project Title:</strong> Berkley Folk Music Festival Project
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Internal Awards Fall 2020
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<strong><br/></strong>Pre-Tenure Grants Development Award
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<strong>Dr. Ka-Wah Wong, Department of Physics</strong>
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<strong>Project Title:</strong> X-ray Observations of Black Hole Systems
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<strong>Dr. Claudette Brown-Smythe, Department of Counselor Education</strong>
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<strong>Project Title:</strong> Examining Caribbean Nationals Immigrant Issues: Migration Experiences to the US and Acculturative Stressors During the Transition Process
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<strong>Pre-Tenure Grants Development Fenton Endowed Award:</strong>
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<strong>Dr. Sarah Saputo, Department of Chemistry and Biochemistry</strong>
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<strong>Project Title:</strong>Investigation of therapeutic asthma medications on the virulence properties of the oral pathogen Streptococcus mutans
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<h3>
Provost’s Post Tenure Fellowship Award
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<strong>Stevie Oakes, Department of Dance</strong><br/>
<strong>Project Title:</strong> Communion: a dance film and video installation project
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<h3>
Scholarly Incentive Award
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<strong>Dr. Tasneem Zaihra, Department of Mathematics</strong>
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<strong>Project Title:</strong> Analyzing Police Stop and Frisks Data from New York State Patrol to Understand Racial Disparities in the Stop and Frisk Policies
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<strong>Dr. Elizabeth Masarik, Department of History</strong>
</p>
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<strong>Project Title:</strong> Out of the Realm of Sentiment: Infant Mortality, Single Mothers, and the Formation of the Welfare State
</p>
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<strong>Dr. Kristin Heffernan, Department of Social Work</strong>
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<strong>Project Title:</strong> How informed are social workers and mental health counselors in their professional knowledge of working with persons who are transgender
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<strong>Scholarly Incentive Endowed Vestling-Casey Award</strong>
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<strong>Dr. Christian Wilkens, Department of Education and Human Development</strong>
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<strong>Project Title:</strong> Rural Alaska Schools: A Guide for Leadership
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<li> <a href="/research-foundation/">Research Foundation</a></li><li> <a href="/research-foundation/external-funding-submission-process/">Process for External Grant Submissions to Funders</a></li>
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<h1>Process for External Grant Submissions to Funders</h1>
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<p><em>Effective Date: February 20, 2015</em><br /><em>Revised: February 28, 2019</em></p>
<h3>Prior to submission of application:</h3>
<ol style="list-style-type: upper-alpha;">
<li>
Any faculty/staff applying for awards, contracts, grants, external fellowships, travel grants, or any external funding must obtain campus review and approval prior to submission.
</li>
<li>
The applicant is The Research Foundation for SUNY (exceptions may be fellows and travel grants dependent on the guidelines—contact the Scholarship, Research & Sponsored Programs Office (SRSP Office) for determination).
</li>
<li>
The submission process must be coordinated through the SRSPO. The SPSPO, will review the guidelines, application and completion of the required forms (such as application, sponsor forms, fellowship, etc.). The SRSPO will review the budget guidelines and will draft, in coordination with the project investigator, the budget, budget narrative, and complete the budget forms. A course release or course buy-out being funded by external funds, must go through The SRSPO for approval and a formal letter agreement according to the Course Buy-Out Policy.
</li>
<li>
The Campus Impact Statement will be prepared by The SRSPO after the applicant<br />provides a copy of the funding agency’s guidelines and after the budget has been approved by the SRSPO Office and the PI. (Please contact the office for assistance in formulating a draft.) Fringe benefits and administrative costs must be requested in addition to salary costs. If administrative costs are not permitted per guidelines, the cost will be included in the college contribution on the campus impact form. Fringes that are unallowable on fellowships will also be included as college contribution.
</li>
<li>
The SRSPO will, after preparing the Campus Impact Statement, obtain required campus administrative signatures. Required signatures include the PI, Department Chair, Dean and signature of the VP for Administration and Finance or AVP for Finance and Management, who also serves as The Research Foundation Operations Manager and Deputy Operations Manager respectively. In addition, the Provost will sign all the Campus Impact Statements pertaining to fellowships.
</li>
<li>
The SRSPO will submit the application and/or inform the applicant that their application can be submitted (dependent on application type and sponsor).
</li>
<li>
All submissions for external funds will be recorded in the SRSPO annual report distributed to the campus.
</li>
</ol>
<h3>After award is made by funder:</h3>
<ol style="list-style-type: upper-alpha;">
<li>
All paperwork received by the funder should be sent to The SRSPO Director for completion and coordination of signature(s). This includes notice of award, terms and conditions, contracts/agreements/MOUs. Please do not sign any paperwork.
</li>
<li>
Checks from funder should be made out to: The Research Foundation for SUNY
</li>
<li>
Contact person to receive checks: Ms. Laura Merkl, Director of Scholarship, Research & Sponsored Programs Office, 350 New Campus Drive, Brockport, NY 14420.
</li>
<li>
Funds will be accessed through the SRSPO and the office will contact you with the award number, specific terms of the award, report dates and processes. Departments will access funds to pay adjuncts through their normal department accounts working with their Dean’s and the Provost’s offices. Funds for adjuncts will be transferred from The Research Foundation to Campus Budget Office.
</li>
<li>
Paperwork to be completed to hire adjuncts as replacements for faculty with course releases is the normal institutional paperwork.
</li>
</ol>
<p>Laura Merkl, Director of Scholarship, Research & Sponsored Programs, at (585) 395-2444 or <a href="mailto:[email protected]">[email protected]</a>.</p>
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<h1>Travel Reimbursement Guidelines</h1>
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<p>All travel and expenses must be incurred during the academic year. You must submit <strong>itemized</strong> receipts for all travel expenses related to your award with your <a href="/live/files/student-travel-awards-disbursement-form">Student Travel Awards Disbursement Form</a> and <a href="/live/files/student-travel-reimbursement-checklist" target="_blank" rel="noopener">Travel Checklist</a>. Eligible expenses will be reimbursed up to your awarded amount. Please review the following guidelines determine what expenses are eligible for reimbursement:</p>
<p>I. Meals</p>
<ul>
<li>
An itemized meal receipt detailing all food and beverage is required.  Credit card receipts not accompanied by a detailed receipt are not reimbursable.
</li>
<li>
Alcoholic beverages are not eligible. Please request a separate receipt for beverages containing alcohol.
</li>
<li>
Lunch is not reimbursable.
</li>
<li>
Reimbursement is based on your meal receipts and not on State per diem rates. Student travel is not eligible for per diem.  
</li>
<li>
The amounts allowed per meal is based on New York State guidelines and varies depending on the location. If your receipt(s) are over the amount, you will not receive full reimbursement.
</li>
<li>
Group meals – please ask for separate receipts. If it is not possible for you to get an individual itemized receipt and you must submit a group meal receipt, make sure that that your individual portion of the charge is clearly identified.
</li>
<li>
Each student will be reimbursed for his/her/their individual food and beverage items regardless of who paid the expense. For example, if one student pays for a group meal shared by three other students, each student, including the one who paid the bill, will be reimbursed only for the food and beverage items that he/she/they ordered. The other three students would be responsible for reimbursing the student who paid the group bill.
</li>
</ul>
<p>II. Lodging</p>
<ul>
<li>
SUNY Brockport is exempt from New York State sales tax. Please use the attached  <a class="file file_3867 lw_files_pdf" title="tax_exempt_form_nys.pdf" href="/live/files/3867-taxexemptformnyspdf" target="_blank" rel="noopener">Tax Exempt Certificate</a> upon checking in to the venue where you will be staying. No tax will be reimbursed to you for any New York State lodging. If the venue employee checking you in has any questions, he/she/they may call Laura Merkl at (585) 395-2444.
</li>
<li>
Each student will be reimburse for his/her/their lodging expense only, regardless of who paid the expense. For example, if a student pays for a room that is shared by four students at a total cost of $100, each student sharing the room, including the one who paid the full charge for the room, will be reimbursed $25. The other three students will be responsible for reimbursing the student who paid for the room.
</li>
</ul>
<p>III. Transportation</p>
<ul>
<li>
Travel by air, bus, train or vehicle, the cost of your transportation to/from the conference or seminar and to/from your lodging location is an eligible expense. Transportation for travel to/from restaurants, for sightseeing, etc. are not eligible expenses. Please note that seat upgrades, preferred boarding, etc. are not reimbursable.
</li>
<li>
If you drive your personal vehicle, you will be reimbursed mileage at the IRS mileage rate current at the time of travel. Mileage from your current place of residence or campus to and from the hotel/conference venue, depending on which is the shortage distance, will be reimbursed. Travel to a carpool area or to meet with conference attendees that exceeds 30 miles needs approval from the Scholarship, Research & Sponsored Programs Office. All vehicle occupants must be noted on the back of the Check Disbursement Form. Any mileage for <strong>please attach Google Maps or MapQuest verification</strong> of the number of miles as well as completing a <a class="file file_3872 lw_files_pdf" title="travel_reimbursement.pdf" href="/live/files/3872-travelreimbursementpdf" target="_blank" rel="noopener">Statement of Automobile Travel</a> form. This form should be submitted with your <a href="/live/files/student-travel-awards-disbursement-form">Student Travel Awards Disbursement Form</a>.
</li>
<li>
Passengers cannot request mileage reimbursement; however, passengers can request reimbursement for gas charges paid if they have a receipt AND the driver is not claiming mileage. Mileage and gas cannot be paid for the same trip. If the driver and passengers are claiming gas, please list on the back of the Check Disbursement Form the name of the driver and all passengers
</li>
<li>
Parking is a reimbursable expense with receipt.
</li>
<li>
Taxi and Uber, Lyft, etc. expenses are reimbursable only for transporting you to/from the hotel/motel that you are staying at or the conference or seminar that you are attending only. Local transportation charges for travel to/from restaurants, for sightseeing, etc. are not reimbursable. Receipts are required.
</li>
</ul>
<p>IV. Other</p>
<ul>
<li>
Poster printing or other conference materials require an itemized receipt. Credit card receipts not accompanied by an itemized receipt are not reimbursable. No tax may be paid on these items in New York State, please use the tax-exempt form for transaction(s).
</li>
</ul>
<p>               For questions contact <a href="mailto:[email protected]">[email protected]</a></p>
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The products of this research are open hardware scientific instrumentation designs and an OER electronic textbook for teaching instrumental methods in chemistry. The intent is for these products to be used by other instructors of analytical chemistry.Student data will include demographics and responses to quantitative and qualitative instruments developed and/or utilized throughout the project duration. These data will be used to measure the efficacy of the aforementioned products when deployed in a learning environment.Advisory group data will include formative and summative reports. These reports will be used to evaluate project progress.
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Where applicable, data and content will be stored using plain text (ASCII or reStructuredText). Graphical data and content will be stored in standard image formats and will include descriptions of collection and analysis procedures.
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Products (hardware designs and electronic textbook) will be made publicly available with a permissive license. Research data will be stored on laboratory computers and backed up using cloud services maintained by the institution (Microsoft OneDrive). Similarly, Microsoft Teams will be utilized for data sharing between mentor and students. All raw data concerning individual students will be held confidential. Advisory group data will be shared with the principal investigator and made available to others as needed.
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Results will be published in standard peer-reviewed journals. Where possible, open-access options will be utilized to ensure the widest possible dissemination of results. Additionally, scholarly publications will be submitted to the NSF Public Access Repository. Students will have the opportunity to present their contributions to projects at conferences. Hardware designs and the electronic textbook, due to permissive licensing, will allow for derivatization and incorporation into other products.
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Reports and publications will be deposited in the SUNY Brockport web-based institutional public repository (Digital Commons). Raw data will be stored in the PIs laboratory and be made available upon request. Electronic textbook content, hardware instructions and documentation, and all relevant software will be stored publicly on Github.com, which utilizes a distributed version control system.
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<h1>Research Conferences</h1>
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<h3>Undergraduate Research Conferences</h3>
<p>National Conference on Undergraduate Research (NCUR) and SUNY Undergraduate Research Conference (SURC) are annual undergraduate research conferences for matriculated, enrolled students. They offer a forum to present research projects and creative work to either a national and state audience. SUNY Brockport supports a cohort of student presenters each year to both the NCUR and SURC conferences.</p>
<hr />
<h3>SURC</h3>
<p>The SUNY/CUNY Undergraduate Research Conference (SURC) is a multidisciplinary spring semester event. SURC brings together undergraduate students and faculty mentors from across the SUNY/CUNY system for a full day of activities, including sessions devoted to student presentations (oral, performance, artistic displays, and poster), luncheon, keynote speakers, a SUNY Graduate School and Career Fair, and professional development workshops for students and faculty. SURC is supported by the Offices of the Chancellor, Provost, and Research Foundation, as well as SUNY student and faculty governance organizations. All undergraduate students engaged in research and their mentors across SUNY and CUNY are invited to attend.</p>
<h3>SURC 2023</h3>
<p>SURC 2023 details will be added as received.</p>
<hr />
<h3>NCUR 2023 Fellow Program</h3>
<p>The Council on Undergraduate Research is excited to announce that the National Conference on Undergraduate Research (NCUR) will be in person at the University of Wisconsin at Eau Claire from April 13-15. NCUR is dedicated to promoting undergraduate research, scholarship, and creative activity in all fields of study by sponsoring an annual conference for students. Unlike meetings of academic professional organizations, this gathering of student scholars welcomes presenters from all institutions of higher learning across all disciplines.</p>
<h4>THROUGH THE NCUR FELLOW PROGRAM, WE WANT TO:</h4>
<ul>
<li>
Ensure departmental faculty engagement in the NCUR Fellow process.
</li>
<li>
Achieve early submission of student abstracts to ensure as many Brockport students as possible are presenting at NCUR 2023.
</li>
</ul>
<h4>FACULTY MENTORS WILL:<strong><br /></strong></h4>
<ol>
<li>
Identify significant student research projects.
</li>
<li>
Encourage student applications to the NCUR Fellow Program.
</li>
<li>
Review student abstracts prior to submission to the NCUR 2023 website.
</li>
</ol>
<h4>STUDENTS WILL:</h4>
<ol>
<li>
<a href="https://ncur.secure-platform.com/a" target="_blank" rel="noopener">Submit their own abstracts</a> to NCUR by November 30, 2022.
</li>
<li>
<a href="https://forms.brockport.edu/view.php?id=6412065">Submit applications</a> for a Brockport NCUR Fellowship to the NCUR Campus Committee via <a href="https://forms.brockport.edu/view.php?id=6412065">online application in MachForm</a> by December 9, 2022.
</li>
<li>
<a href="https://forms.brockport.edu/view.php?id=5824481" target="_blank" rel="noopener">Pledge their commitment</a> with a signed NCUR 2022 Commitment Statement available in the MachForm application. <strong>The University will only support students in covering the full registration cost who submitted the Application MachForm including the Commitment Statement.</strong>
</li>
<li>
Register for the conference during an early morning 7 am mandatory meeting, date TBD. Students may come in person to Smith 103.
</li>
</ol>
<h4>CONFERENCE & ABSTRACT SUBMISSION INFORMATION</h4>
<p>NCUR is essentially a national version of Brockport’s Scholar’s Day. Students from all fields present on their research or creative activity either orally, by poster, or by performance/exhibition. NCUR also features 3-4 plenary speakers giving typically highly motivating presentations on topics of wide interest. Career related sessions and opportunities for meeting graduate school representatives are also provided. Some programming for faculty and administers is also available to share best practices for fostering undergraduate research.</p>
<p><a class="go go" href="https://www.cur.org/what/events/students/ncur/2022/ncur_2022/">NCUR 2023 Conference Information</a></p>
<p>NCUR 2023 offers for the first time a competition option, for which we would like to all Brockport NCUR 2023 Fellows to participate. Besides the abstract text, a pre-recorded two-minute flash talk is required, which is exactly what our SURP students practiced this summer!</p>
<p><a class="go" href="https://ncur.secure-platform.com/a" target="_blank" rel="noopener">Submission Form</a></p>
<p>This link also provides the submission details and discipline specific guidance on writing your abstract. Please read this provided information carefully before crafting your abstract.</p>
<p><strong>General Information</strong></p>
<p><a class="offsite" href="https://www.cur.org/what/events/students/ncur/2022/ncur_2022/">NCUR 2023 Conference Info</a></p>
<p><a class="offsite" href="https://ncur.secure-platform.com/a">NCUR 2023 Abstract Guidelines</a></p>
<p><strong>Additional Notes</strong></p>
<ul>
<li>
If more students are accepted than the University can financially support, students who have attended NCUR before will be given lower priority and NCUR 2023 fellowships will be determined by Brockport NCUR fellowship application date/time order. (First come, first served.)
</li>
</ul>
<div>
<blockquote>
<span>“Brockport has provided me with positive and life-changing experiences like NCUR and SURC.”</span>
<cite class="citation">M. Hutchings, NCUR-SURC Fellow 2016 & 2017</cite>
</blockquote>
</div>
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<li> <a href="/research-foundation/">Research Foundation</a></li><li> <a href="/research-foundation/responsible-conduct-of-research/">Responsible Conduct of Research (RCR)</a></li>
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<h1>Responsible Conduct of Research (RCR)</h1>
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<p>SUNY Brockport’s Policy on Federally Mandated Ethical Training</p>
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<h3>Background</h3>
<p>The National Science Foundation (effective January 4, 2010) requires that any institution that receives funding from them (including subcontracts) for research grants must certify that: “it has a plant to provide appropriate training and oversight in the responsible and ethical conduct of research to undergraduates, graduate students, and postdoctoral researchers who will be supported by NSF to conduct research.” This plan must include a required training on the Responsible Conduct of Research for the groups identified above, as well as the Project Investigator, research associates, and subawards received by Brockport, and include tracking of those who have been trained. As National Institutes of Health has a similar requirement, this policy will apply to all federal awards.</p>
<h3>Online Training Requirement</h3>
<p>To comply with this requirement, SUNY Brockport has identified an online Responsible Conduct of Training Tutorial through the University of Miami’s <a href="http://www.citiprogram.org" target="_blank" rel="noopener">CITI Program</a>. (This is the same source of mandated training for those conducting research involving human subjects.) This online site is available 24 hours a day and will provide an electronic certificate of completion to the trainee and to the Scholar and Grants Development office and the Research Foundation for SUNY office upon completion of the course.</p>
<p>In all cases where a federal research grant is received at the college, affected persons shall be required to successfully complete the CITI RCR Training Program at the aforementioned website <em>prior to any involvement in the funded research.</em></p>
<p>There can be no participation in research until training is completed successfully. Project Investigators are responsible for informing affected persons, as listed above, of this policy and shall not permit participation by these individuals in the research prior to successful completion of the online training program. <em>Note, training must be renewed every fourth year.</em></p>
<p>Accordingly, no student or other affected person shall be paid from a grant that requires RCR training for any period of time that predates completion of the RCR training program. Research Foundation will verify a training certificate has been awarded prior to any award funds being disbursed to personnel or subcontractors.</p>
<p>Approved by Lous Spiro, Vice President Administration and Finance/Research Foundation Operations Manager</p>
<p>Updated 5/25/2010</p>
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<li> <a href="/support/grants/">Scholarship, Research & Sponsored Programs Office</a></li><li> <a href="/support/grants/faculty-recognition/">Faculty Recognition</a></li>
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<h1>Faculty Recognition</h1>
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<p class="intro">The Scholar & Grants Development Office would like to recognize three faculty members at Brockport this semester for their contributions to their respective fields.</p>
<h3>Dr. Laurel McNall</h3>
<p><strong>Dr. Laurel McNall</strong> of Department of Psychology and has been at SUNY Brockport for 13 years. Recently, McNall was awarded the Post-Tenure Fellowship for her research on psychological principals, and is currently working with her colleague, <strong>Dr. Melissa Brown</strong>, on better understanding the underlying mechanism by which mindfulness may positively impact individuals. In the past, McNall was also awarded the 2018 Scholarly Incentive Award, the 2016 Scholarly Incentive Award, the 2008 UUP Individual Development Grant, and the 2007 UUP Individual Development Grant.<br />In our interview below, McNall offers insight on the work she is conducting and offers feedback on the importance of applying for scholarships and grants.</p>
<h4>INTERVIEW</h4>
<p><strong>Q)</strong> As a recipient of the Post-Tenure Fellowship Award, what were the projects and/or research you were conducting at the time you applied for the grant?</p>
<p><strong>A)</strong> I’m an organizational psychologist so I study the application of psychological principles to the world of work. In particular, I am interested in how people balance multiple roles. We often hear a lot about how work conflicts with other areas of life, but my research examines how the work role can enrich other life domains, and vice versa. By extension, I have studied how personality variables contribute to perceptions of work enriching the school role among working college students here at Brockport. Currently I am collaborating with my colleague, Dr. Melissa Brown, to study whether trait mindfulness, or the ability to be present in the moment through attention and awareness, might be related to perceptions of work-school enrichment and important work outcomes. One of our undergraduate students was interested in mindfulness in the workplace and this brought our labs together to investigate this issue.</p>
<p><strong>Q)</strong> How do you anticipate your work adding to your field of study and/or profession?</p>
<p><strong>A)</strong> We are currently working on better understanding the underlying mechanisms by which mindfulness may positively impact individuals and organizations, which may guide future interventions at organizations and universities.</p>
<p><strong>Q)</strong> How does the award assist with the new projects you are participating in?</p>
<p><strong>A)</strong> This award will help me disseminate our initial findings at the European Association of Work and Organizational Psychology Annual Congress in Turin, Italy. In addition, I’ll be attending a pre-conference workshop on a statistical technique that might be helpful for data analysis and subsequent publication.</p>
<p><strong>Q)</strong> In your opinion, why is it important that professors continue to apply for grants/scholarships?</p>
<p><strong>A)</strong> Grants can provide the support to help professors accomplish a variety of research tasks, which ultimately will help the project to fruition – and that is rewarding! In my case, the grant is helping to increase the visibility of my research at Brockport with an international audience and giving me an opportunity for further professional development.</p>
<hr />
<h3>Dr. Jacques Rinchard</h3>
<p><strong>Dr. Jacques Rinchard</strong> works in the Department of Environmental Science and Ecology and has been at SUNY Brockport for 12 years. Recently, Rinchard was awarded the 2018 Roland Fontaine Award for Faculty-Student Engagement and the 2016 Post-Tenure Fellowship award. His accomplishments are directly related to his active engagement with students, and his recent scholarship on thiamine deficiency in salmon fish within the Greater Lakes Region. In the past, Rinchard was also awarded the 2015 Chancellor’s Award for Excellence in Scholarship and Creative Activity.<br />In our interview of Rinchard for our newsletter he provides insight on his current scholarship, and also makes a compelling argument for further engagement with undergraduate and graduate students.</p>
<h4>INTERVIEW</h4>
<p><strong>Q)</strong> As the recent recipient of the Roland Fontaine Award and the Post-Tenure Fellowship Award, what were the projects and/or research you were conducting at the time you applied for the grants?</p>
<p><strong>A)</strong> My current research is on thiamine deficiency in salmon fish in Lake Ontario and the Great Lakes Region. I am interested in the use of fatty acids to assess fish diets. The concentration rates will tell us about their survival rates, and provide more information about the relationship with predators and prey. For instance, the mother fish are having issues passing down these acids to their offspring because of the current diet of the fish.</p>
<p><strong>Q)</strong> How do you anticipate your work adding to your field of study and/or profession?</p>
<p><strong>A)</strong> Currently, there is no mechanism used to analyze the thiamine deficiency in fish. We hope that this research works toward a standard mechanism that is used by other environmental scientists.</p>
<p><strong>Q)</strong> How do the awards assist with the new projects you are participating in?</p>
<p><strong>A)</strong> The awards assist with continuing research and networking. I have published over eighty peer-reviewed publications and have received over 4.2 million dollars in grant and scholarship funding. Without these awards my research could not continue to grow every year.</p>
<p><strong>Q)</strong> In your opinion, why is it important that professors continue to apply for grants/scholarships?</p>
<p><strong>A)</strong> The awards not only fund conferences among other scholars and researchers in the field of environmental science, but they also offer a change to engage more students and provide hands-on opportunities. While open discussions among those currently in the field foster discussions on current research, including students provides new insights and allows them a chance to network. Currently, I hire students to work in the lab with me to allow them time in the lab to foster a curiosity in research. It is important that we continue to apply for these grants and scholarships to keep communication open among faculty, scholars, and students.</p>
<hr />
<h3>Dr. Nandini Kar</h3>
<p><strong>Dr. Nandini Kar,</strong> is a new faculty member in the Department of Earth Sciences at SUNY Brockport. In her first year with the University she was awarded the Pre-Tenure Fellowship Award for her research with the geological program where she studied the climate conditions, organic matter, and sediment tracts in the Himalayas. Her most recent publication in on organic extractions. In the past, Kar was also awarded the Graduate Student award from the Geological Society of America, and the National Geographic Award at the University of Rochester.<br />Kar provides generous information about her current research and speaks about collaborating with students on research projects in our interview.</p>
<h4>INTERVIEW</h4>
<p><strong>Q:</strong> As the recent recipient of the Pre-Tenure Fellowship Award, what projects and/or research were you conducting at the time you applied for the grant?</p>
<p><strong>A:</strong> I was working on expanding previous statistical data that I began while working with the geological program. I traveled to the eastern part of the Himalayas in order to study rock deposits, sediment tracts, and the organic matter preserved in the sediment. This information can tell geologists whether the foundation held land based plants, water based plants, the bacteria that lived there, the climate they flourished under, and the environmental conditions from thousands of years ago. I am hoping to compare previous research with this new data to prove a new idea of what type of sediment and rock deposits exist there. This research also speaks to the climate of the Himalayas. It can tell me the history of monsoons in that area and what the climate conditions were millions of years ago in order to compare it with the modern day climate conditions.</p>
<p><strong>Q:</strong> How do you anticipate your work adding to your field of study and/or profession?</p>
<p><strong>A:</strong> As a geochemist, I anticipate adding to the studies about how mountains form and regulate climate. I have previously studied the Andes Mountains under the same area of interest. While the Andes face a different set of climate issues, the research and data collection process is largely similar. After the data is analyzed I hope to publish a collaborative article about the conclusions founded from the extractions.</p>
<p><strong>Q:</strong> How do the award assist with the new projects you are participating in?</p>
<p><strong>A:</strong> The award assists in multiple aspects of the project. First, it allows me the opportunity to travel and collect data. Second, it offers me a change to work with students and bring them along for hands-on experience. And last, it provides the funds to write a bigger grant and submit new proposals on future projects. For instance, while I am currently focused on the Himalayas I hope to look at other areas in the future to compare the different climates, rock sediments, etc.</p>
<p><strong>Q:</strong> In your opinion, why is it important that professors continue to apply for grants/scholarships?</p>
<p><strong>A:</strong> It is important to continue to apply for grants and scholarships because it not only provides funds for research and projects, but it also pushes you to work with other people in your field. Without the ability to travel I would have to rely on data collected via outsourcing and would not meet other researchers in my field. This also applies to students who are new to the field. Scholarships and grants allows them the chance to network and go collect data outside of Brockport. For example, I have worked with students in the Catskills which teaches them to work with real samples. While lab work is important, it is equally valuable that students get out into the field to see what goes into the collection of data. I hope with continued funding to bring students to India with me for even further exposure.</p>
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<h3 class="go"><a href="/live/profiles/5550-laura-merkl"> Laura Merkl</a></h3><dl><dt> Director of Scholarship, Research + Sponsored Programs </dt><dd> (585) 395-2444<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 512 </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/1773-kim-remley"> Kim Remley</a></h3><dl><dt> Administrative Assistant 1 </dt><dd> (585) 395-2523<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 5 </dd></dl></li><li><img src="/live/resource/image/_resources/images/directory_index_default.rev.1649271413.png" alt="default image" loading="lazy"/><h3 class="go"><a href="/live/profiles/5573-debbie-fisher"> Debbie Fisher</a></h3><dl><dt> Purchasing/Accts. Payable Specialist </dt><dd> (585) 395-5153<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: 520 Allen </dd></dl></li><li><picture class="lw_image">
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<h3 class="go"><a href="/live/profiles/1349-matthew-kotula"> Matthew Kotula</a></h3><dl><dt> Coordinator of Scholarship, Research and Sponsored Programs </dt><dd> (585) 395-2472<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 520 A </dd></dl></li><li><img src="/live/resource/image/_resources/images/directory_index_default.rev.1649271413.png" alt="default image" loading="lazy"/><h3 class="go"><a href="/live/profiles/5575-sandy-mosher"> Sandy Mosher</a></h3><dl><dt> Human Resources Officer </dt><dd> (585) 395-5193<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: 520B Allen </dd></dl></li></ul></div></div>
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<li> <a href="/support/grants/">Scholarship, Research & Sponsored Programs Office</a></li><li> <a href="/support/grants/external-funding/">Apply for External Funding</a></li>
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<h1>Apply for External Funding</h1>
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<h3>About</h3>
<p>The Scholarship, Research & Sponsored Programs Office helps the campus community to secure external funding opportunities for scholarship, research, travel, or program development by:</p>
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<li>
Identifying potential funding opportunities
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<li>
Reviewing all sections of a proposal
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Providing writing and editing assistance
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Creating and managing application portals
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Obtaining and interpreting funding source/sponsor guidelines and requirements for proposals
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Reviewing, approving and submitting proposals to sponsoring agencies
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Oversees the Institutional Review Board (IRB)
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Offering education, training and insight on project development and design
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Partnering with the Research Foundation for budget development, assuring compliance with sponsor and university policies and post-award activity
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<p>Through the process of sponsored research, it is important to remember that the Principal Investigator, the staff of the Scholarship, Research & Sponsored Programs Office, and the Research Foundation all have primary responsibilities over the course of the grant cycle. Please note that although a PI is the author of a grant, the award (except in the instance of some fellowships) is made to the Institution, Brockport (as grantee), through our fiscal agent, the Research Foundation for SUNY where the Foundation is responsible for carrying all liability.</p>
<p>Due to federal compliance requirements and institutional financial review, all applications for external funding (fellowships, research and service grants, contracts, curricular development awards, travel awards, etc.) must be submitted through the Scholarship, Research & Sponsored Programs Office and awards will be administered by our Research Foundation Office under the Scholarship, Research & Sponsored Programs Office. The full SUNY Brockport External Funding Policy linked here: <a href="/research-foundation/external-funding-policy/">External Funding Policy: Research Foundation</a>.</p>
<h3>Funding Sources</h3>
<ul>
<li>
Global Funding Opportunities: <a href="https://spin.infoedglobal.com/Authorize/Login" target="_blank" rel="noopener">Spin Search</a> (Contact Laura Merkl to set up your account)
</li>
<li>
Federal Funding Opportunities are best searched for through: <a href="https://www.grants.gov/" target="_blank" rel="noopener">Grants.gov</a>
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<a href="https://orip.nih.gov/funding/" target="_blank" rel="noopener">NIH (National Institutes of Health)</a>
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External Award Recognition
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2020-2021
</h2>
<h3>
Kathryn Amatangelo - Department of Environmental Science and Ecology
</h3>
<h4>
TITLE: “EARLY DETECTION FOR SPOTTED LANTERN FLY IN THE FL-PRISM”
</h4>
<h4>
FINGER LAKES PARTNERSHIP FOR REGIONAL INVASIVE SPECIES MANAGEMENT THROUGH HOBART AND WILLIAM SMITH COLLEGES.
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The spotted lantern fly (Lycorma delicatula) is an invasive species in the Finger Lakes region. Currently, the only know infestation is in Tompkins County in Ithaca, near the Cornell University campus. However, there have been sightings in Monroe County, Ontario County, and Yates County. The project will install spotted lantern fly traps in multiple parks across the Finger Lakes and montitor to gather data on how many of the spotted lantern fly are caught. The project assists PRISM’s goals of prevention, early detection, rapid response, and education, as informational placecards will be placed next to the traps.
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<p>
Presentations will also be given at Brockport and FL-PRISM’s Annual Meeting.
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<hr/>
<h3>
Michael Kramer - Department of History
</h3>
<h4>
BERKELEY MUSIC FESTIVAL, NATIONAL ENDOWMENT FOR THE HUMANITIES AWARD
</h4>
<p>
The grant will support the development of a website with interactive essays, podcasts, and a curated archive on the Berkeley Folk Music Festival, which took place at the University of California, Berkeley from 1958 to 1970. The Festival offers a window into the vibrant West Coast folk, music, and cultural milieu of the 1960s. The repository for the Festival resides at Northwestern University Libraries’ Charles Deering McCormick Library of Special Collections and University Archives.
</p>
<hr/>
<h3>
Ka-Wah Wong - Department of Physics
</h3>
<h4>
NASA GRANTS<br/>
SEARCH FOR THE OUTER BOUNDARY OF THE STARBURST GALAXY MB2
</h4>
<p>
Starburst galaxies have the highest star formation rates of any galaxies, forming stars up to a thousand times faster than in a galaxy like our own Milky Way. The most massive stars use up their nuclear fuel quickly and explode within a few tens of millions of years. The frequent supernova explosions arising in the starburst galaxies drive ‘super-winds’ that sweep gas from the centers of the galaxies to their outskirts, providing a feedback mechanism that can heat up and enrich the heavy-element content of the gas in nearby galaxies. Although the hot superwinds have been detected in X-rays at the centers of the galaxies, they have been difficult to find in the outskirts. Dr. Wong will make use of X-ray data taken with Chandra and other X-ray observatories to study the nature of the superwinds in the outskirts of M82, which will allow an evaluation of the total energy budget in the hot gas galaxies.
</p>
<h4>
360 DEGREE VIEW OF A REGULAR NON-COOK CORE OUT TO THE VITAL RADIUS
</h4>
<p>
Galaxy clusers are collections of galaxies bound together by gravity; the largest of them contain thousands of galaxies, each averaging a hundred billion Suns. Stars in galaxies only contribute a few percent of the mass of a cluster, and the space between the galaxies is filled with gas heated to millions of degrees that makes up another ten percent of the mass. This gas would otherwise escapte if it weren’t for the presence of ‘dark matter’ that makes up most of the mass of a cluster. Dark matter does not emit light and hence can only be inferred from its gravitational effect on ‘normal’ matter, such as the hot gas that can be seen at X-ray wavelengths, and its exact nature remains an active area of research. X-ray observations of this hot gas have shown that galaxy clusters can be used to understand plasma physics in extreme environments, constrain dark matter properties, as well as provide an important probe of the evolution of the universe. Dr. Wong will use Chandra and other observatories to learn about the physical properties of the hot plasma near the outskirts of Abell 2259, where the physical conditions are still poorly understood.
</p>
<hr/>
<h3>
Zak Robinson - Department of Physic
</h3>
<h4>
US NAVAL RESEARCH LABORATORY
</h4>
<h4>
TITLE: SURFACE ANALYSIS OF III NITRADES GROWN BY ATOMIC LAYER EPITAXY IN SITU STUDIES AND ANALYSIS
</h4>
<p>
To provide measurement and analysis services of in situ characterization data taken with X-ray photoelectron spectroscopy (XPS) and low energy electron diffraction (LEED) during atomic level processing of SiC and GaN surfaces and atomic layer epitaxy of III-N binary semiconductors. Atomic layer epitaxy (ALEp) is a powerful technique for synthesizing crystalline materials with atomic-scale precision. ALEp has recently been shown to be a viable growth technique for III-nitride materials, including InN, AlN and GaN on various substrates. Development of a III-Nitride growth system with various in situ capabilities is currently underway.
</p></div>
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<h1>Fulbright Student Program</h1>
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<h2>Fulbright U.S. Student Program</h2>
<p>The Fulbright Student Program offers research, study and teaching opportunities in over 140 countries to recent graduates and graduate students. For further information on the Fulbright U.S. Student program, view their website using the link below.</p>
<p><a class="go" href="https://us.fulbrightonline.org/about/eligibility">Fulbright Website</a></p>
<p><a class="go" href="https://us.fulbrightonline.org/applicants/information-sessions" target="_blank" rel="noopener">Informational Webinars</a></p>
<h3>Qualifying Applicants</h3>
<ul>
<li>
Graduating seniors
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<li>
Recent graduates
</li>
<li>
Master’s and doctoral candidates
</li>
<li>
Young professionals
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<h4>APPLICANTS MUST:</h4>
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<li>
Be a U.S. citizen at the time of application
</li>
<li>
Have conferred a bachelor’s degree or equivalent by the start of the grant
</li>
<li>
Be in good health
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Meet additional eligibility requirements based on country or grant type (applicants should consults the country page for further information)
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<h3>Types of Available Grants</h3>
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<li>
Open Study/Research
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<li>
Applicants design their own projects and will typically work with advisors at foreign universities or other institutes of higher education. Projects traditionally fall under two categories:
<ul>
<li>
Independent Study/Research: While taking classes as a non-degree seeking student at a foreign university.
</li>
<li>
Students can either pursue “Academic” or “Creative & Performing Arts” topics
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</li>
<li>
English Teaching Assistantship (ETA)
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<li>
Places grantees in schools or universities overseas to supplement local English language instruction.
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<li>
Applicants should consult the <a href="https://us.fulbrightonline.org/about/eligibility">Fulbright webpage</a> for details
</li>
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Supplemental Grant
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<li>
Allows three to six months of intensive language study as an enhancement to the grant awarded in order to cultivate higher levels of language proficiency during their program
</li>
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Special Grants
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<li>
Fulbright-Fogarty Awards are offered through a partnership between the Fulbright Program and the Fogarty International Center of the U.S. National Institutes of Health. These awards promote the expansion of research in public health and clinical research in resource-limited settings
</li>
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<h3>Contact</h3>
<p>For more questions regarding this program application and eligibility requirements, visit the Fulbright U.S. Student Program.</p>
<p>For questions on applying, eligibility, guidance, or assistance with your application, please contact SUNY Brockport’s Fulbright Program Advisor, <a href="mailto:[email protected]">Laura Merkl</a> through email or by phone at (585) 395-2444.</p>
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Fall Symposium
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Fall Symposium: Undergraduate Research & Internship Day
</h3>
<p>
Showcasing students’ research, creative projects, and internships completed Summer and Fall 2020.
</p>
<h4>
<a class="go" href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcdnapisec.kaltura.com%2Fp%2F573351%2Fsp%2F57335100%2FembedIframeJs%2Fuiconf_id%2F27472182%2Fpartner_id%2F573351%3Fiframeembed%3Dtrue%26playerId%3Dkaltura_player%26entry_id%3D1_o0yvktdb%26flashvars%255bstreamerType%255d%3Dauto%26flashvars%255blocalizationCode%255d%3Den%26flashvars%255bleadWithHTML5%255d%3Dtrue%26flashvars%255bsideBarContainer.plugin%255d%3Dtrue%26flashvars%255bsideBarContainer.position%255d%3Dleft%26flashvars%255bsideBarContainer.clickToClose%255d%3Dtrue%26flashvars%255bchapters.plugin%255d%3Dtrue%26flashvars%255bchapters.layout%255d%3Dvertical%26flashvars%255bchapters.thumbnailRotator%255d%3Dfalse%26flashvars%255bstreamSelector.plugin%255d%3Dtrue%26flashvars%255bEmbedPlayer.SpinnerTarget%255d%3DvideoHolder%26flashvars%255bdualScreen.plugin%255d%3Dtrue%26flashvars%255bKaltura.addCrossoriginToIframe%255d%3Dtrue%26%26wid%3D1_9yc2u6kr&data=04%7C01%7Cjabriggs%40brockport.edu%7C5ea5e994024744f41dab08d887113df4%7C696ec4990f244fd9b691252a2884ef3b%7C0%7C0%7C637407855429415824%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=4FMKNiiwcO7qNM4r6a1y9Zece%2BxnDnafDNPoWRhzKx8%3D&reserved=0" target="_blank" rel="noopener">LIVE POSTER SESSION RECORDING</a>
</h4>
<hr/>
<p>
<strong>Project Title:</strong> Evaluation of Legacy Phosphorus, Internal Loading, and Zooplankton in Loon Lake for Future Management Decisions<br/>
<strong>Author</strong>: Bennett Amberger<br/>
<strong>Faculty Sponsor:</strong> Dr. Michael Chislock<br/>
<strong>Abstract:</strong> A pilot study was conducted on Loon Lake, in Steuben County, NY, to identify potential factors that may be contributing to increasingly frequent algal blooms. Three littoral zone “coves” were evaluated for their candidacy to serve as future aeration sites for a planned mitigation strategy by the Loon Lake Watershed Improvement Alliance (LLWIA). Observations of high phosphorus (P) concentrations were found in the hypolimnion that correlated with strongly reducing conditions, suggesting the release of legacy phosphorus from internal loading, and zooplankton (Daphnia species) collected during sampling at depths > 6 m displayed traits indicative of adaptation to hypoxic conditions (e.g., hemoglobin). Results of investigated “coves” found 2 sites provided adequate similarity for use as experimental and reference locations for planned aerator installation and study.
</p>
<p>
<a class="go" href="https://soar.suny.edu/handle/20.500.12648/4171" target="_blank" rel="noopener">View Poster</a>
</p>
<hr/>
<p>
<strong>Project Title:</strong> Comparison of lake trout (Salvelinus namaycush) fatty acid signatures in the Finger Lakes<br/>
<strong>Authors:</strong> Hyley Brown, B. Hammers, P. Austerman, E. Zollweg-Horan, M. Speziale, J. Faust, M. Futia, J. Rinchard<br/>
<strong>Faculty Sponsor:</strong> Dr. Jacques Rinchard<br/>
<strong>Abstract:</strong> Fatty acid signatures (FAS) can be used to study predator-prey relationships in aquatic food-webs and provide long-term foraging patterns that can reflect the diet composition of predators based on the principle “you are what you eat”. Lake trout Salvelinus namaycush is a native species in the Great Lakes region that relies on different prey throughout the Finger Lakes and therefore we predict that they will present different FAS among lakes. Lake trout were collected from six Finger Lakes between 2016 and 2020. FAS from lake trout were quantified using gas chromatography/mass spectrometry. Our results indicate that lake trout FAS significantly differed among the six Finger Lakes (ANOSIM, global R = 0.709, P < 0.001) and were characterized by concentrations associated with pelagic and benthic foraging. These results will ultimately be compared with FAS of prey species to evaluate lake trout diet composition in each Finger Lake.
</p>
<p>
<a class="go" href="https://soar.suny.edu/handle/20.500.12648/4175" target="_blank" rel="noopener">View Poster</a>
</p>
<hr/>
<p>
<strong>Project Title:</strong> Experimental Evaluation of Use of Operant Conditioning to Increase Consumption of Multiflora Rose by a Goat<br/>
<strong>Authors:</strong> Molly French, Dr. Marcie Desrochers, Dr. Lori-Ann Forzano, Dr. Jim Witnauer, Dr. Katie Amatangelo<br/>
<strong>Faculty Sponsor:</strong> Dr. Marcie Desrochers<br/>
<strong>Abstract</strong>: As opposition to pesticides increases, the agricultural community has shown interest in using animals to control the spread of invasive weed species. Operant conditioning, which can be defined as changing behavior by changing its consequences (Skinner, 1951) may present a solution. Operant conditioning strategies may be used to teach animals to perform a desired behavior, including but not limited to consumption of an invasive species. This study used operant conditioning of consumption of an invasive species to train a goat for successful behavioral training in consuming invasive species. During the experimental condition, subjects were positively reinforced, which is a procedure whereby when an animal performs a desired behavior the trainer presents a positive reinforcer immediately after it, which increases the probability that the animal will perform that behavior again (Cooper et al., 2020). During the experimental condition, subjects were reinforced with a highly preferred food item each time the target invasive species was consumed. During the control condition, no operant conditioning was used, and subjects consumed vegetation at their discretion. Comparison of results from control and experimental conditions over nine days showed that subjects who were reinforced consumed more invasive species than subjects who were not reinforced.
</p>
<p>
<a class="go" href="https://soar.suny.edu/handle/20.500.12648/4174" target="_blank" rel="noopener">View Poster</a><br/>
<a class="go" href="https://cdnapisec.kaltura.com/p/573351/sp/57335100/embedIframeJs/uiconf_id/27472182/partner_id/573351?iframeembed=true&playerId=kaltura_player&entry_id=1_dxbe52pb&flashvars[streamerType]=auto&flashvars[localizationCode]=en&flashvars[leadWithHTML5]=true&flashvars[sideBarContainer.plugin]=true&flashvars[sideBarContainer.position]=left&flashvars[sideBarContainer.clickToClose]=true&flashvars[chapters.plugin]=true&flashvars[chapters.layout]=vertical&flashvars[chapters.thumbnailRotator]=false&flashvars[streamSelector.plugin]=true&flashvars[EmbedPlayer.SpinnerTarget]=videoHolder&flashvars[dualScreen.plugin]=true&flashvars[Kaltura.addCrossoriginToIframe]=true&&wid=1_5ndo4jrl" target="_blank" rel="noopener">Watch Video Presentation</a>
</p>
<hr/>
<p>
<strong>Project Title:</strong> Development of a monolithically 3D printed reciprocating pump for HPLC<br/>
<strong>Author:</strong> Megan Palmowski<br/>
<strong>Faculty Sponsor:</strong> Dr. Robert LeSuer<br/>
<strong>Abstract:</strong> There has been much research in recent years aiming to make scientific instrumentation more accessible. An increase in accessibility has many benefits including reduced costs and expanded opportunities to learn about instrumentation. 3D printing of scientific instrumentation provides an option that is cheap and customizable. This study follows the development of a 3D-printed ball check valve to be implemented in a reciprocating pump such as one used for high performance liquid chromatography (HPLC). The valve was designed using OpenSCAD and printed using a Prusa i3 MK2S 3D printer. Ball check valves with both a spherical and conical design were designed, and early qualitative tests point towards the conical design being desirable. Future work includes the design of a reciprocating piston, the implementation of the piston along with two check valves to create a complete reciprocating pump, and quantifying pressures achieved by the pump.
</p>
<p>
<a class="go" href="https://soar.suny.edu/handle/20.500.12648/4170" target="_blank" rel="noopener">View Poster</a><br/>
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</p>
<hr/>
<p>
<strong>Project Title:</strong> Molecular Interaction of Imidazolium-based Ionic Liquids with a DNA-Oligonucleotide<br/>
<strong>Author:</strong> Joshua Raymond<br/>
<strong>Faculty Sponsor:</strong> Dr. Mark Heitz<br/>
<strong>Abstract:</strong> A self-complimentary 14-mer (7-TA) double stranded DNA oligonucleotide and a representative set of ILs from the imidazolium family were selected to determine the degree to which the ILs intercalate within the DNA. Steady-state and time-resolved fluorescence measurements were made using the dye 4,6-diamidino-2-phenylindole (DAPI) in buffer solutions with varying IL concentrations. DAPI was selected because it is known to bind to the minor groove of AT-rich sections of DNA. Various control experiments were made against which we compared the results from DNA/IL solutions. Steady-state excitation and emission spectral maxima shift for DAPI/DNA in the presence of the C16mim and C10mim ILs. This shows that both of these ILs bind to the minor groove of the DNA and displace the DAPI. The observed thresholds for IL concentration were ~5µM and ~40µM, respectively. The C4mim had no significant effect on the DAPI/DNA complex. Time-resolved measurements also support the conclusion that ILs displace DAPI from the minor groove, though apparently at a lower IL concentration threshold than the steady-state measurements suggest. The lifetime and anisotropy time constants suggest that the IL threshold concentrations are ~3µM and ~10 µM. Differences between the threshold concentrations will be discussed.
</p>
<p>
<a class="go" href="https://soar.suny.edu/handle/20.500.12648/4172" target="_blank" rel="noopener">View Poster</a>
</p>
<hr/>
<p>
<strong>Project Title:</strong> Molecular Solvation Dynamics in Phosphonium Ionic Liquids<br/>
<strong>Author:</strong> Rachel Riga<br/>
<strong>Faculty Sponsor:</strong> Dr. Mark Heitz<br/>
<strong>Abstract:</strong> The goal of this research is to determine the solvation dynamics in four environmentally-friendly, “green”, phosphonium ionic liquids (PILs) + cosolvent binary mixtures. Rose Bengal is a prototypical fluorescent molecule known for its spectral sensitivity and is used to probe the IL mixtures. Neat ILs and methanol (MeOH) solvents were used to form an array of IL mixtures in which rose Bengal was dissolved. Solvation of rose Bengal was determined using steady-state and time-resolved fluorescence spectroscopy. The solute emission intensity is quenched most effectively at a mole fraction of ~0.1 PIL suggesting that the solvent-solute interactions are most unique in this range of mole fraction. Similarly, the lifetime data shows a minimum value at ~0.1 mol fraction PIL, also implying quenching of the probe at this solution composition. Rose Bengal is better solvated, more relaxed, at MeOH-rich mole fractions. Solvation of rose Bengal occurs at a faster rate in solutions of lower mole fraction PIL.
</p>
<p>
<a class="go" href="https://soar.suny.edu/handle/20.500.12648/4173" target="_blank" rel="noopener">View Poster</a>
</p>
<hr/>
<p>
<strong>Project Title:</strong> How feasible is it for LA to host the Olympics in 2028 given the city’s existing transportation, lodging, and other resources?<br/>
<strong>Author:</strong> Connor Stoutz<br/>
<strong>Faculty Sponsor:</strong> Dr. Mario Fontana<br/>
<strong>Abstract:</strong> Hosting the Olympics is a monumental task that can negatively effect a host city. It is well established that hosting the Olympics is a costly venture. The aim of this paper is to determine how feasible it is for the city of Los Angeles to host the 2028 Olympic Games given the city’s existing transportation, lodging, and other resources.<br/>
To test the hypothesis that Los Angeles is relatively well suited to host the 2028 Olympic Games, I examined three past Olympic Games in order to determine where they succeeded and where they fell short. The studied games include, London 2012, Sochi 2014, and Rio 2016 London 2012 was largely a success, while Sochi and Rio struggled. London was able to succeed by focusing on the legacy of the games, while Sochi and Rio were deterred by corruption from Game organizers and government officials. I also examined public data in Los Angeles including existing venues, budgets, infrastructure, and lodging. The results showed that showed that little construction would have to be done for sports venues.<br/>
These results suggest that Los Angeles is more well suited to host the games compared to most countries due to its existing infrastructure.
</p>
<p>
<a class="go" href="https://soar.suny.edu/handle/20.500.12648/4213" target="_blank" rel="noopener">View Presentation</a><br/>
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</p>
<hr/>
<p>
<strong>Project Title:</strong> Assessing the Association Between Persons’ Abstraction Ability and Religious Behavior<br/>
<strong>Author:</strong> Matthew Too<br/>
<strong>Faculty Sponsor:</strong> Dr. Tasneem Zaihra<br/>
<strong>Abstract:</strong> The relationship between abstract thinking ability and religiousness between atheists and Christians taken from the AddHealth Wave IV Database was tested. This relationship was also tested over the various races. Using one-way ANOVAs and Pearson correlation coefficients, it was found that abstract thinking ability and religiousness were not correlated with one another although it was found that atheists were shown to be more abstract than Christians were. No differences in abstract thinking behavior was observed among the various races although religious differences were noted. It was suggested that other factors not tested in this study were to account for this unusual behavior. The results of this study show that Christians do not understand God in terms of the metaphysical better than atheists do, thereby substantiating other findings that adults tend to anthropomorphize (attribute human-characteristics to) God in the Christian religions.
</p>
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<a class="go" href="https://soar.suny.edu/handle/20.500.12648/4215" target="_blank" rel="noopener">View Poster</a><br/>
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<li> <a href="/support/grants/">Scholarship, Research & Sponsored Programs Office</a></li><li> <a href="/support/grants/faculty-grants/">Faculty & Staff Grants</a></li>
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<h1>Faculty & Staff Grants</h1>
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<h3>Faculty Grants</h3>
<p><strong>You may apply for only one of the following grants during a given cycle: “Pre-Tenure, Grants Development Award, Provost’s Post-Tenure Fellowship, or Scholarly Incentive Award.”</strong><br /><br /><strong>Internal grant applications for the 2023-2024 academic year are currently being accepted. The Fall deadline is October 27, 2023 and the Spring deadline is February 9, 2024.</strong></p>
<div class="lw_accordion">
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Pre-Tenure Grants Development Award</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<p>Competitive $2,000 award for tenure track faculty in first five years of service at SUNY Brockport. Final disbursement of funds will occur after recipient’s submission of an application for an external grant, of at least $2,500 (working with the Scholar and Grants Development Office), to fund scholarship or creative activity required for appointment, promotion and tenure.</p>
<p><strong>On a reoccurring basis, all applications that are received will be considered for the recipient of the Pre-Tenure Grants Development Fenton Endowed Award for $2,000.</strong> This is a competitive $2,000 award for tenure track faculty in first five years of service at SUNY Brockport, funded by generous donors, to advance scholarship or creative activity required for appointment, promotion and tenure valued by home department.</p>
<p><a class="go" href="/support/grants/pre_tenure_guidelines.html">Pre-Tenure Guidelines</a><br /><a class="go" href="https://forms.brockport.edu/view.php?id=3522840.html">Pre-Tenure Application</a></p>
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<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Provost’s Post-Tenure Fellowship</button></h4>
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<p>Competitive award up to $3,500 for tenured faculty to fund eligible expenses for scholarship or creative activity in the discipline valued by the departmental APT document. Preference given to faculty not currently on or within a year of sabbatical.</p>
<p><a class="go" href="/support/grants/post_tenure_guidelines.html">Post-Tenure Fellowship Guidelines</a><br /><a class="go" href="https://forms.brockport.edu/view.php?id=3524961.html">Post-Tenure Fellowship Application</a></p>
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</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Scholarly Incentive Award</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<p>Competitive award up to $1,000 for full-time faculty to fund eligible expenses for scholarship or creative activity required for appointment, promotion, and tenure.</p>
<p><strong>On a reoccurring basis, all applications that are received will be considered for the recipient of the Scholarly Incentive Endowed Vestling – Casey Award.</strong> This is a competitive award up to $1,000 for full-time faculty, funded by generous donors, to fund eligible expenses for scholarship or creative activity required for appointment, promotion, and tenure.</p>
<p><a class="go" href="/support/grants/scholarly_incentive_award_guidelines.html">Scholarly Incentive Award Guidelines</a><br /><a class="go" href="https://forms.brockport.edu/view.php?id=3529887.html">Scholarly Incentive Award Application</a></p>
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</section>
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<h3><a id="additional-fac-grant"></a>Additional Faculty Grant Forms</h3>
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<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Internal Grants Revision-Extension Request</button></h4>
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<p>This form is for those who are seeking approval for an extension or revision to the original, committee-reviewed application for Internal Grant Awards (Provost’s Post Tenure Fellowship, Pre Tenure Grant Development Award, Distinguished Professor Award, and Scholarly Incentive Award) with currently active awards. No-cost extensions must be applied for 30 days prior to the award term date and be requested for one year only. A detailed justification must be included.</p>
<p><a class="go" href="https://forms.brockport.edu/view.php?id=1831345.html">Internal Grants Revision-Extension Request Form</a></p>
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</section>
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<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Summary Report</button></h4>
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<p>Please ensure that you fill out the summary report found below as it provides necessary data that helps establish the case for further internal grants funding at the University.</p>
<p><a class="go" href="https://forms.brockport.edu/view.php?id=1850815.html">Post-Grant Summary Report</a></p>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Participant Incentive Payments</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<p>If you have or plan to include participant incentives in your grant proposal, please note the following information.</p>
<p>Funding for participants must be included in your budget. Information regarding participant payments must also be included in your IRB application.</p>
<p>How to pay participants:</p>
<ol>
<li>
Survey Platforms that pay participants at the end of the survey. Platforms such as MTurk, Prolific, and Qualtrics. If you are paying for your participants through Start-up funds, FSA funds, or departmental funds, you must use one of these methods and complete this form.
</li>
<li>
Direct payments to participants will require an agreement to participate form signed by each participant, w-9 forms, and a purchase requisition.
</li>
<li>
Alternative options are available in limited circumstances.
</li>
</ol>
<p>Please contact Debbie Fisher at <a href="mailto:[email protected]?subject=">[email protected]</a> or (585) 395-5153 prior to completing your application and budget in order to determine the best option for you and any costs associated that need to be included or for any assistance.</p>
</div>
</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Internal Grants Research Assistant Approval & Referral</button></h4>
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<p>This form is intended for use by those who have been awarded an internal grant from the Scholarship, Research & Sponsored Programs Office. If your awarded project included a budget for a research assistant, please complete and submit this form to indicate who you are hiring and to receive final approval for hire.</p>
<p><a class="go" href="https://forms.brockport.edu/view.php?id=4787156" target="_blank" rel="noopener">Internal Grants Research Assistant Approval & Referral Form</a></p>
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</section>
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<hr />
<h3>Faculty/Staff Technology Grant</h3>
<p><strong>The Faculty/Staff Technology Support Initiative exists to identify and support the needs of individual (or small groups of) faculty and staff for job-related technology support.</strong></p>
<p>The Technology Grant will be accepting submissions due by February 16, 2024.</p>
<div class="lw_accordion">
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Faculty/Staff Technology Support Initiative</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<p>Technology-related proposals, especially those based on new and innovative ideas, for teaching, research, and program administration will be considered under this proposal. Approximately $50,000 is available through CTC under this initiative. For more information, please see the following documents (PDF format):</p>
<ul>
<li>
<a class="go" href="/support/grants/technology_support_initiative_guidelines.html" target="_blank" rel="noopener">Tech Grant Program Description and Guidelines</a>
</li>
<li>
<a class="go" href="https://forms.brockport.edu/view.php?id=3811948" target="_blank" rel="noopener">Dean or VP Comment Form</a>
</li>
<li>
<a class="go" href="https://forms.brockport.edu/view.php?id=4027152" target="_blank" rel="noopener">Revision Request</a>
</li>
<li>
<a class="go" href="https://forms.brockport.edu/view.php?id=6026221">Application Form 2022-2023</a>
</li>
</ul>
<p>For more information on the Faculty/Staff Technology Support Initiative grants, please contact Laura Merkl, Scholarship, Research & Sponsored Programs Office at (585) 395-2444 or <a href="mailto:[email protected]">[email protected]</a></p>
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<hr />
<h3>Outstanding Global Engagement Faculty and Staff Awards</h3>
<p><strong>In recognition of Dr. Victor Rojas and in memory of Dr. Francisco Zayas. Awards are designed to encourage and recognize outstanding faculty and professional staff who go above and beyond to advance internationalization and global engagement efforts at SUNY Brockport.</strong></p>
<p>Award applications are due by March 10, 2023.</p>
<div class="lw_accordion">
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">Faculty and Staff Global Engagement Awards</button></h4>
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<p>On an annual basis, up to $10,000 will be awarded to a minimum of 2 faculty and/or professional staff. Award size may vary with a maximum award amount of $5,000 per person. Faculty and/or staff will apply or be nominated for funding to support an activity or program of their design that promotes and supports the University’s global education efforts and initiatives. See the Outstanding Global Engagement Award Guideline below for more details and a list of proposal ideas that may be eligible for funding. This award is made possible through the Lewine Family Global Engagement Fund.</p>
<p>Applicants may self-nominate, or a SUNY Brockport employee can nominate a faculty or professional staff to apply for the award.</p>
<ul>
<li>
Outstanding Global Engagement Award Guidelines: <a href="/support/grants/outstanding_global_engagement_guidelines.html">Faculty Staff Global Engagement Award Description</a>
</li>
<li>
Nominate a Faculty or Professional Staff (optional): Nomination: <a href="https://forms.brockport.edu/view.php?id=6025473" target="_blank" rel="noopener">The Outstanding Global Engagement Award</a>
</li>
<li>
Outstanding Global Engagement Award Application: <a href="https://forms.brockport.edu/view.php?id=6071886" target="_blank" rel="noopener">Outstanding Global Engagement Faculty/Staff Awards Application - Page 1 of 3</a>
</li>
</ul>
<p>For more information on the Global Engagement Faculty and Staff Awards, please contact <strong>Keith Davis</strong>, Interim Director of Global Education and Engagement at (585) 395-5466, <a href="mailto:[email protected]">[email protected]</a>, or <strong>Laura Merkl</strong>, Director of Scholarship, Research & Sponsored Programs, <a href="mailto:[email protected]">[email protected]</a>, (585) 395-2444.</p>
<p><span style="font-family: inherit; font-size: 1rem; background-color: initial;"> </span></p>
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</section>
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<hr />
<h3>United University Professional (UUP) Grants</h3>
<p>Applications for the period April 1, 2023 – July 1, 2023 and July 2, 2023- July 1, 2024 are now being accepted.</p>
<div class="lw_accordion">
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">UUP Individual Development Award</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<h4>Timeline</h4>
<p><strong>Application Deadline:</strong> Friday, January 12, 2024</p>
<p><strong>Application Review Deadline:</strong> Friday, February 2, 2024</p>
<p><strong>Award Notifications:</strong> Second Week of February 2024</p>
<p>Highly competitive grant up to $2,000 to support professional development activities during the calendar year. Check guidelines for eligibility and required documentation. Funded by UUP. *Please upload all documents into 1 PDF for your submission*</p>
<p>NOTE: Equipment and paid consultant expenses are not allowable</p>
<p>To request an application, please contact <a href="mailto:[email protected]">Laura Merkl</a>. Once applications have been completed and signed, please send to <a href="mailto:[email protected]">uup applications</a>.</p>
<p><a class="go" href="https://goer.ny.gov/grant-opportunities" target="_blank" rel="noopener">More information & review of the program evaluation</a></p>
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</section>
<section class="lw_accordion_block">
<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">UUP Drescher Leave</button></h4>
<div class="lw_accordion_block_content" aria-hidden="true">
<p>Competitive full semester leave grant for assistant professors who have received at least one renewal at the University and belong to an underrepresented group with regard to ethnicity, race, gender, disability, and/or veteran status.  All received applications will be extensively reviewed by a review committee and only one application will be submitted on behalf of the University each semester. Funded by UUP and SUNY Brockport.</p>
<ul>
<li>
<strong>The application submission deadline is November 1, 2023</strong>.
</li>
<li>
All applications must be reviewed by the Scholarship, Research, & Sponsored Programs Office at least one week prior to the due date.
</li>
<li>
Upon submission, a copy of the final application must be forwarded to Laura Merkl, Director of Scholarship, Research & Sponsored Program at <a href="mailto:[email protected]">[email protected]</a>.
</li>
<li>
Proposals will be reviewed the committee and send the highest ranked applicant application forward for the state’s consideration.
</li>
</ul>
<p>For more information on application and submission, contact <a href="mailto:[email protected]">Laura Merkl</a> through email or at (585) 395-2444.</p>
<p><a class="go" href="https://oer.ny.gov/system/files/documents/2023/10/dr.-nuala-mcgann-drescher-program-guidelines-10.2.2023_0.pdf">Drescher Guidelines & Information</a><br /><a class="file file_3848 lw_files_document go file file_3848" title="current_uup_drescher_sample_narrative_and_timeline.docx" href="/live/files/3848-currentuupdreschersamplenarrativeandtimelinedocx">UUP Drescher Sample Narrative and Timeline</a></p>
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<h4 class="lw_accordion_block_title"><button aria-expanded="false" type="button">UUP Professional Development Grant Program</button></h4>
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<p>No opportunities at this time</p>
<p> </p>
<p>The Professional Development Grant Program is intended to fund a professional development project or activity to assist three or more employees to develop their professional potential and to prepare for advancement. Eligibility is similar to the Individual Development Awards Programs.</p>
<p>Priority will be given to projects or activity that entail a cost of more than $1,000 per employee. Awards may not exceed $2,500 per employee and a total of $15,000 per application. A 40% campus contribution is required for this Program.</p>
<p><a class="go" href="https://goer.ny.gov/nysuupjlmc#info" target="_blank" rel="noopener">UUP Professional Development Grant Program Information</a></p>
<p>For more information on application and submission, contact <a href="mailto:[email protected]">Laura Merkl</a> through email or at (585) 395-2444.</p>
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<h2>Implementation of Plan</h2>
<span class="cd-date">July 2022</span>
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<h2>Website Update</h2>
<p>Update SUNY Brockport website with revised strategic plan and associated operational plan.</p>
<span class="cd-date">June – July 2022</span>
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<h2>Present Plan</h2>
<p>Present to Brockport Alumni Association.</p>
<span class="cd-date">June 10, 2022</span>
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<h2>Present Plan</h2>
<p>Present to Brockport Alumni Association and Brockport Foundation Board and seek resolutions of support from JPBC, Senate, BSG, and College Council.</p>
<span class="cd-date">March – May 2022</span>
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<h2>Present Plan</h2>
<p>Present and seek resolution of support from College Council.</p>
<span class="cd-date">April 26, 2022</span>
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<span class="cd-date">April 4, 2022</span>
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<h2>Plan Review</h2>
<p>First read by College Senate.</p>
<span class="cd-date">March 21, 2022</span>
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<h2>Present Plan</h2>
<p>Present to the Brockport Foundation Board.</p>
<span class="cd-date">March 11, 2022</span>
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<h2>Present Plan</h2>
<p>Present update to College Senate.</p>
<span class="cd-date">February 14, 2022</span>
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<h2>Amend Plan</h2>
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<span class="cd-date">February – March 2022</span>
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<h2>Complete Draft & Solicit Feedback</h2>
<p>Complete initial draft of strategic plan and solicit campus feedback, including at the College Leadership Summit</p>
<span class="cd-date">January 2022</span>
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<h2>Planning</h2>
<p>Initial committee meetings, review charge, begin review of current strategic plan, consult with campus constituents, and provide regular updates to JPBC and Senate.</p>
<span class="cd-date">September – December 2021</span>
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<h2>Survey</h2>
<p>Survey for Faculty & Staff is sent out to provide feedback on the objectives developed to date and offer thoughts about what should be focused on over the next five years.</p>
<a class="go button tiny" href="/about/strategic-plan/planning/2022-2027/proposed_objectives.html">Proposed Objectives</a> <span class="cd-date">November 15, 2021</span>
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<h2>Town Hall Meeting</h2>
<a class="go button tiny" href="https://www.youtube.com/watch?v=XF_DGwOEcmY">Watch Video</a> <a class="go button tiny" href="/live/files/5694-strategicplantownhall2021-11-03pdf">Meeting Slides</a> <span class="cd-date">November 3, 2021</span>
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<h2>Introduce Committee</h2>
<p>Introduce members and charge to JPBC and Senate</p>
<span class="cd-date">September 2021</span>
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<h1>Goal 2</h1>
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<h3 tabindex="-1">A) Utilize the talents and resources of the SUNY Brockport community to meet the economic and societal needs of our region.</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
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<li tabindex="-1">
Assessment of total and direct economic impacts
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<li tabindex="-1">
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<sup tabindex="-1">[1]</sup>
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<li tabindex="-1">
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<li tabindex="-1">
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<h3 tabindex="-1">B) Cultivate lasting and engaging relationships with alumni and partners that positively impact our academic community.</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
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<li tabindex="-1">
Assessment of job and internship fairs, including tracking of data and outcomes.
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Assessment of progress in relation to our Alumni Engagement score
<sup tabindex="-1">[2]</sup>
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<li tabindex="-1">
Feedback from advisory boards and implementation of new activities as a result
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<h3 tabindex="-1">C) Celebrate and effectively communicate the SUNY Brockport vision and our successes internally and externally.</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
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<li tabindex="-1">
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<li tabindex="-1">
Assessment and strategic use of outcome data in relation to all media coverage of SUNY Brockport (e.g., TV and newspaper stories, Social media data points, etc.)
</li>
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<h3 tabindex="-1">D) Nurture a welcoming, vibrant and engaging campus community where faculty, staff, students, and visitors generate a sense of school spirit: Golden Eagle pride.</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
<ul tabindex="-1">
<li tabindex="-1">
Reviewing, assessing and disseminating information about campus traditions that foster community engagement and belonging
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<li tabindex="-1">
Tracking of sales of apparel through the University’s Bookstore and licensing
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Tracking major event attendance (e.g., Courage Bowl, some athletic competitions, Fine Arts performances, Scholars Days, Diversity Conference, etc.)
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<p tabindex="-1">
<sup tabindex="-1">[1]</sup>
In the first two years of the SP, we will create an institutional definition that reflects national best-practices, and then gather and analyze data over the final three years of the strategic plan.<br tabindex="-1" />
<sup tabindex="-1">[2]</sup>
This is calculated using a percentage of alumni who give, attend events, return to campus to serve as guest lecturers, serve as internship hosts/sponsors, etc. divided by the total number of alumni.
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<h1>Goal 3</h1>
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<h3 tabindex="-1">A) Embed strategic student recruitment and retention practices across the University</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
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Reducing the structural deficit by implementing key projects and initiatives.
<sup tabindex="-1">[1]</sup>
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<h3 tabindex="-1">C) Pursue environmentally sustainable strategies</h3>
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<sup tabindex="-1">[2]</sup>
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<h3 tabindex="-1">D) Enhance the University’s physical resources to ensure high quality and accessible learning, living and working environments</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
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<h3 tabindex="-1">E) Increase private support to the University by successfully completing a Comprehensive Campaign</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
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<sup tabindex="-1">[1]</sup>
Such initiatives include, but are not limited to, Managed Print Services, shared services programs, zero-based budget plans.<br tabindex="-1" />
<sup tabindex="-1">[2]</sup>
Where possible, lower risk levels (red to yellow to green) via various mitigation actions, to be reviewed at least quarterly.
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<li> <a href="/about/">About</a></li><li> <a href="/about/strategic-plan/">Building A Better Brockport</a></li><li> <a href="/about/strategic-plan/2022-2027/goal-1/">Goal 1</a></li>
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<h1>Goal 1</h1>
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<h3 tabindex="-1">A) Provide high-quality educational programs that challenge our students while meeting the needs of our community, employers, the State of New York and beyond.</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
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The Academic Strategic Plan outcomes (e.g., annual review and assessment of new or revised programs)
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<h3 tabindex="-1">B) Foster a culture of curiosity through engaging students via outstanding teaching and scholarship, co-curricular programs and meaningful experiential learning opportunities.</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
<ul tabindex="-1">
<li tabindex="-1">
Experiential learning, student engagement, curricular and co-curricular high impact practices data (e.g., # or % of students who are engaged in experiential learning tracked through an inventory, club/org participation, disaggregated participation data)
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<li tabindex="-1">
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<h3 tabindex="-1">C) Enrich our learning environment through increased and sustained recruitment and retention of diverse students, faculty, and staff.</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
<ul tabindex="-1">
<li tabindex="-1">
Development and implementation of a strategic enrollment management framework and assessment of Key Enrollment Indicators
<sup tabindex="-1">[1]</sup>
</li>
<li tabindex="-1">
Enhancement of academic advising systems/infrastructure and implementation and assessment of new processes to support students and faculty
<sup tabindex="-1">[2]</sup>
</li>
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Assessment of student responses to the questions on Intention to Return on institutional surveys (NSSE, SSS, Temporary Academic Leave [TAL] forms)
</li>
<li tabindex="-1">
Assessment of student engagement in identity-conscious
<sup tabindex="-1">[3]</sup>
and inclusive programs (e.g., array of programs, participation in Talon Academy, programs through Intercultural Center, etc.)
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<h3 tabindex="-1">D) Foster a sense of belonging and a culture of kindness.</h3>
<h4 tabindex="-1">WE WILL TRACK PROGRESS INSTITUTIONALLY AGAINST THIS OBJECTIVE THROUGH:</h4>
<ul tabindex="-1">
<li tabindex="-1">
Assessment of responses to institutional surveys (e.g., NSSE, SSS, Campus Climate, department/school annual report data)
</li>
<li tabindex="-1">
Collation and assessment of Points of Pride data (department level and divisional)
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<li tabindex="-1">
Assessment of new campus programs/initiatives implemented specifically to address this objective (e.g. divisional initiatives, participation data related to new campus programs/initiatives, etc.)
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<footer tabindex="-1"><p tabindex="-1">
<sup tabindex="-1">[1]</sup>
These include institutional level student enrollment and outcome data, enrollment characteristics, student demographics, retention and persistence rates, graduation rates, academic dismissal data, application rates.<br tabindex="-1" />
<sup tabindex="-1">[2]</sup>
e.g. training, materials, survey students on academic advisement, registration trends related to students who thought they were going to graduate/advising errors, advising as service/teaching, admissions survey data, DegreeWorks data.<br tabindex="-1" />
<sup tabindex="-1">[3]</sup>
Identity-conscious practice is a process of realizing that who you are informs and impacts how you act, how you interact with others, and how you see the world around you” (Talusan 18). Talusan, Liza. The Identity-Conscious Educator, Bloomington, IN: Solution Tree Press, 2022.</p></footer>
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<h1>Center for Global Education & Engagement</h1>
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<p>With over 100 study abroad programs across all seven continents, we offer international travel adventures to students who want to study, explore, or serve overseas. From service learning in Da Nang, Vietnam, to the glaciers of Antarctica, we have a study abroad program for you.</p>
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<h3 class="go"><a class="go" href="/academics/international-education/student-services/admissions/">International Admissions</a></h3>
<p>Apply to SUNY Brockport today and choose from one of our 49 undergraduate majors or 50+ master’s programs, teacher certifications, and advanced certificates. Our campus environment provides a broad range of options including leadership growth, social activities, and community involvement.</p>
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<h1>Continuity of Coursework</h1>
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<p class="intro">All instructors should plan for how they would ensure the continuity of coursework and success of our students during the possible elimination of face-to-face classes this spring.</p>
<h3>Open Sessions for Instructors</h3>
<p>The ASIS team is also planning on holding open sessions where instructors can drop in for consultations and brief overview/introductions to resources:</p>
<p> </p>
<table><tbody>
<tr>
<th>Date</th>
<th>Time</th>
<th>Location</th>
</tr>
<tr>
<td>Tuesday, March 10</td>
<td>5 - 6 pm</td>
<td>Drake 55A</td>
</tr>
<tr>
<td>Wednesday, March 11</td>
<td>
<p>10 - 11 am</p>
<p> </p>
<p>10 - 11 am drop-in</p>
<p>Rest of day, <a href="https://brockport.teamdynamix.com/TDClient/1842/Portal/Requests/ServiceDet?ID=41387">by appointment</a></p>
<p> </p>
<p>5 - 6 pm</p>
</td>
<td>
<p>CELT</p>
<p> </p>
<p>Downtown/REOC Room 532</p>
<p> </p>
<p> </p>
<p>Drake 55A</p>
</td>
</tr>
<tr>
<td>Thursday, March 12</td>
<td>1 - 2 pm</td>
<td>Drake 55A</td>
</tr>
<tr>
<td>Friday, March 13</td>
<td>9 - 10 am</td>
<td>Drake 55A</td>
</tr>
<tr>
<td>Tuesday, March 17</td>
<td>1 - 2 pm</td>
<td><a href="https://us.bbcollab.com/collab/ui/session/guest/29a8f4299c774c06a224d939d916ea6c">Collaborate</a></td>
</tr>
<tr>
<td>Wednesday, March 18</td>
<td>10 - 11 am</td>
<td>CELT</td>
</tr>
<tr>
<td>Thursday, March 19</td>
<td>1 - 2 pm</td>
<td><a href="https://us.bbcollab.com/collab/ui/session/guest/29a8f4299c774c06a224d939d916ea6c">Collaborate</a></td>
</tr></tbody></table>
<p><a class="go" href="https://brockport.teamdynamix.com/TDClient/1842/Portal/Requests/ServiceDet?ID=41387">Request an appointment with an Instructional Designer</a></p>
<hr />
<h3>How to Get Started Teaching Online</h3>
<p>The majority of our teaching faculty are currently using Blackboard in their face-to-face courses. Others are using other online tools for information dissemination and their course activities.</p>
<ul>
<li>
All courses automatically have a Blackboard space created. You can <a href="https://brockport.open.suny.edu/webapps/portal/execute/tabs/tabAction?tab_tab_group_id=_1_1">access it using your Brockport NetID and password</a>
</li>
<li>
<p>“Blackboard 101 – Accelerated Online Preparation” instructional resource guide:This guide can be found in Blackboard under “My Organizations” list, and is labeled “Brockport Training”.</p>
</li>
<li>
<p>If you’re new to using Blackboard, there are substantial resources available on the campus <a href="/support/lits/asis/">Blackboard support page</a> .</p>
</li>
<li>
<a href="/support/lits/asis/">Lecture capture</a> can be used to create instruction available on demand.
</li>
</ul>
<p>Stay tuned for information regarding upcoming workshops in the coming weeks. We will be working closely with those who wish to begin utilizing online tools and need assistance.</p>
<hr />
<h3>Resources for Online Teaching During a Campus Closure</h3>
<h4>OUR SUNY CAMPUSES HAVE SEVERAL RESOURCES AVAILABLE TO ASSIST</h4>
<ul>
<li>
<a href="https://www.purchase.edu/teaching-learning-and-technology-center/moodle/campus-closure-teaching/">Teaching during campus closure</a> (SUNY Purchase)
</li>
<li>
<a href="https://it.stonybrook.edu/keep-teaching">Stony Brook University: Keep Teaching</a> (Stony Brook University)
</li>
</ul>
<h4>VIRTUAL LABS AND STEM RESOURCES</h4>
<ul>
<li>
<a href="http://als.skillscommons.org/virtual_labs.html">Skills Commons</a> – Virtual Labs
</li>
<li>
<a href="https://www.labxchange.org/library/clusters/abe">Foundational Concepts and Techniques in Biotechnology</a> - Harvard
</li>
<li>
<a href="https://www.jove.com/">JoVE Video Articles</a>
</li>
<li>
<a href="https://phet.colorado.edu/_m/">PhET Interactive Simulations</a> – University of Colorado Boulder Science simulations
</li>
<li>
<a href="https://ny.pbslearningmedia.org/collection/simulations/#.XmfP3ahKjcc">PBS SimBucket</a> - simulations
</li>
<li>
<a href="https://www.csun.edu/science/software/simulations/simulations.html">Simulations and Animations Resource List</a> (CSUN)
</li>
</ul>
<h4>TEACHING STRATEGIES</h4>
<ul>
<li>
<a href="https://keepteaching.iu.edu/strategies/index.html">Keep Teaching During Prolonged Campus or Building Closures</a> (Indiana University)
</li>
<li>
<a href="https://docs.google.com/spreadsheets/d/1VT9oiNYPyiEsGHBoDKlwLlWAsWP58sGV7A3oIuEUG3k/htmlview?sle=true#gid=1552188977">Remote Teaching Strategies for Business Continuity</a> (Google Sheet)
</li>
<li>
<a href="https://www.chronicle.com/article/Going-Online-in-a-Hurry-What/248207?cid=wsinglestory">Going Online in a Hurry: What to Do and Where to Start</a> (The Chronicle of Higher Education)
</li>
</ul>
<h4>BLACKBOARD RESOURCES</h4>
<ul>
<li>
<a href="https://blog.blackboard.com/sharing-coronavirus-contingency-planning-best-practices/">Sharing Coronavirus Contingency Planning Best Practices</a> (Blackboard Blog)
</li>
<li>
<a href="https://community.blackboard.com/home">Continuity of Education Group</a> (Blackboard Community)
</li>
<li>
<a href="https://help.blackboard.com/Learn/Instructor/Course_Content/Mobile_Friendly_Courses/Create_Mobile_Friendly_Content">Create Mobile-Friendly Course Content</a> (Blackboard Help)
</li>
<li>
<a href="https://help.blackboard.com/Blackboard_App/Offline_Content">Offline Content in the Blackboard App</a> (Blackboard Help)
</li>
<li>
<a href="https://help.blackboard.com/Learn/Administrator/Hosting/Performance_Optimization">Performance Optimization for Self-Hosted Clients</a> (Blackboard Help)
</li>
<li>
<a href="https://bbacademy.blackboard.com/webapps/bbgs-cloud-portal-BB5a1c513488149/app/portal/catalog?locale=en&dir=ltr">Blackboard Academy Catalog</a> - Digital Teaching and Learning Courses for Faculty
</li>
<li>
<a href="https://www.blackboard.com/collaborate-trial">30 Day Collaborate Trial Page</a> - for individual instructors
</li>
<li>
<a href="https://help.blackboard.com/Collaborate/Ultra">Collaborate Ultra Help</a> (Blackboard Help)
</li>
<li>
<a href="https://help.blackboard.com/Collaborate/Ultra/Administrator/Low_Bandwidth_Management">Collaborate Ultra Network Connection Management</a> (Blackboard Help)
</li>
</ul>
<h3>Communications</h3>
</div>
</article>
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<h1>Instructor Responsibilities</h1>
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<h2>Registered Course Content</h2>
<p>All courses taught at SUNY Brockport have a registered content and an “official” course description and objectives. The registered content can be found in the Course Registration Form (CRF) on file in both the department office and the Office of Registration and Records. The official Course Description is the description of the course as it appears in the most recent Course Catalog (on file in BANNER). Content of courses as taught should be consistent with the registered content.</p>
<p>Faculty who are teaching a course they did not submit for registration themselves should review the CRF to see how closely the course they are teaching resembles the one “on the books.” This is also a good idea for faculty who have significantly modified a course they themselves did originally write up for registration. Where meaningful and significant deviations have developed over time, a revised CRF should be submitted (in consultation with the department chair and/or departmental curriculum committee) through the Dean to Registration and Records. Department chairs should make certain that associate faculty receive the CRF or have reviewed its content for each course they are assigned. Students can have a valid complaint when course content deviates significantly from the registered content and published catalog description.</p>
<h3>Understanding the Issue of “Academic Freedom”</h3>
<p>The <em>SUNY Policies of the Board of Trustees</em> acknowledges a faculty member’s right to discuss their subject in the classroom “without limitation.” However, this right does not justify violations of law, violations of other University policies, or actions that threaten or inhibit the personal liberties of others. A faculty member could not, under the guise of exercising “academic freedom,“ slander or harass a student, or make insulting comments about an individual’s race, religion, gender, or sexual preference.</p>
<p>Presenting opinions or material that has no valid relationship to the approved subject matter of a course is not a privilege conferred by the concept of academic freedom. Faculty should refrain from introducing subject matter that has no relevance to the registered content of a course as it is described in the official Course Registration Form (CRF) and/or to their own professionally recognized area of expertise.</p>
<h2><a id="syllabus"></a> <a class="go" href="/academics/academic-affairs/faculty-guide/syllabus/">Course Syllabus Preparation & Distribution</a></h2>
<p>For each course taught, faculty are required to provide a course syllabus for all their students, and to provide a file copy (by the first day of class) for their academic department office .</p>
<p>In preparing the syllabus, it should be kept in mind that a failure “to make the standards and expectations for the grade known” and/or failure “to apply the announced standards and expectations of the course” are considered legitimate grounds for a student grade appeal. Accordingly, the syllabus should be very clear about the grading system, and any subsequent changes that deviate from your syllabus during the semester should be announced and distributed to the students in writing.</p>
<p>All course syllabi must contain (<strong>at a minimum</strong>) the following information:</p>
<ul>
<li>
List of course learning objectives, requirements, texts, readings.
</li>
<li>
Examination/Assignment Schedule (or explanation of policy if dates are subject to alteration).
</li>
<li>
Description of course grading methodology (assignments/tasks evaluated, weighting system for grades).
</li>
<li>
Instructor’s office location, office hours, campus telephone, and e-mail address.
</li>
<li>
Statement encouraging student academic integrity, and mentioning consequences of violations.
</li>
<li>
Class Attendance Guidelines (University’s - or instructor’s if different), including any policies relating to tardiness.
</li>
<li>
<a href="/academics/academic-affairs/faculty-guide/syllabus/" target="_blank" rel="noopener">See All Policies & Statements that Must be Included in your Syllabus</a>
</li>
</ul>
<h2><a id="hybrid"></a> Hybrid & Online Courses</h2>
<p>Hybrid and online courses must have on file with the Registrar a “Hybrid and On-line Course Approval Form” before being taught in these formats. The policy and the approval form can be found <a href="/academics/online/">here</a>.</p>
<h2><a id="cancel"></a> Cancelling a Class</h2>
<p>Faculty are expected to be present at all classes for which they are scheduled. A faculty member, who cannot hold a class because of illness or other extraordinary circumstance, must notify their chairperson as soon as possible prior to the scheduled class. In consultation with the chair, a decision will then be made to provide alternative coverage for the class or for make-up of the missed class at another time. In the case of an anticipated absence from class (e.g., for religious holiday observance, presentation of a paper at a professional conference), the chair must be notified at the start of the semester (or as soon as possible thereafter) so that an alternative learning experience can be developed. Department chairs should also be notified when an instructor’s absence is planned and the class is to be conducted by a guest lecturer.</p>
<p>Some faculty expand the learning process through the scheduling of additional class activities. In such cases, the instructor must excuse without penalty, or arrange an alternative activity for, students who cannot attend such required additional activities because of conflicts with previously scheduled classes, job/family responsibilities, or events/activities in which the student is officially representing the University (faculty may expect the student to provide documentation from the supervising official).</p>
<h2><a id="office_hours"></a> Office Hours — The University’s Expectations</h2>
<p>All faculty are expected to announce and honor their commitment to a regular schedule of office hours. Full-time faculty should be available in their offices for a minimum of four regularly scheduled office hours per week. Part-time faculty are encouraged to be available before and after class for at least one hour per week, per course, or otherwise schedule equivalent office hours coverage.</p>
<p>Faculty should also make sure that information regarding their office hours is easily accessible to their students. Accordingly, it is the instructor’s responsibility to notify their department chairperson or secretary of their office hours and to provide this information on the course syllabi. It is also customary to post office hours on the office door.</p>
<h2><a id="grading"></a> Evaluating & Grading Students</h2>
<p>In addition to providing instruction, faculty also have an obligation to fairly and meaningfully evaluate student performance (the University uses a plus and minus grading system and faculty may not arbitrarily choose to ignore this) and to provide useful feedback to students regarding their performance.<br />This responsibility carries with it the expectations that student performance will be measured across the entire semester and that graded assignments/examinations will be returned (or made available in some manner) to students in a timely manner. For all assignments and exams, a record of each student’s grades and their derivation according to the instructor’s grading policy will be maintained for at least one subsequent academic year, and can be made available to each student upon request. Persons who will not be available for discussion of grades during that year should make a copy of their grades and final grade calculation in each course available to the department chair in case there are student questions or grade appeals.</p>
<p>Undergraduate students and graduate students who do not hold appointments as graduate assistants should not be used (delegated authority) to grade other students. This violates FERPA regulations regarding confidentiality, and is an inappropriate assignment of responsibility by the instructor of record. This prohibition includes such practices as giving students answer sheets to score, examination responses to evaluate, or exchanging exams in class for the purpose of grading each other.</p>
<h3>Mid-term Grades</h3>
<p>For undergraduate courses, specific policies also exist for mid-term grades and final exams. In regard to Mid-term grades, faculty are required to provide “Mid-Term Progress Reports” for their undergraduate students. Accomplishing this, in turn, requires that at least one graded assignment, examination, or performance measure be completed prior to the deadline set for submission of the Mid-term Progress Report (to ensure a meaningful basis for the reported grade). Issuing a single or common grade (“blanket” grades) for all students in a course, failure to provide a graded assignment or exam, or any other failure to meaningfully evaluate students prior to the Mid-term Progress Report deadline, is violation of this policy. Any justifiable exception to this rule must be approved by the department chair and the Dean (in such cases the chair will notify the Registrar of this exception). Faculty should immediately report to the Registrar any student who is participating in class but not on the Mid-term grade list.</p>
<h3>Final Grades</h3>
<p>Final course grades should be submitted by the due date specified in the University calendar and should — whether by final exam, term paper, or some other means — reflect an evaluation of student performance through the end of the semester (failure to do so effectively shortens a faculty member’s period of instructional obligation). University policy requires that all end-of-semester examinations of either the comprehensive “final” or “last unit” type be given during the formal Final Exam Period. Setting due dates for take-home examinations, term papers, and term projects (at the instructor’s discretion) to fall within the last week of classes or the formal final exam period is allowed. School deans will receive a report of all final grades that are not submitted on time to the Registrar’s Office.</p>
<h3>Entering Exam Grades into BANNER.</h3>
<p>Faculty members will submit their grades online. Printed grade sheets are no longer distributed by the Registrar. Below are the instructions for entering grades online. Only the students who appear on the online rosters are officially registered in the course and eligible to receive grades and credit for the course. Only faculty who are assigned to a specific course can enter the grades.</p>
<p>If you are teaching a course for which you are not listed as the instructor call the Office of Registration and Records immediately, 395-2531.</p>
<h3>Submitting Changes of a Final Grade</h3>
<p>The Registrar’s Office provides a form that instructors can use to make revisions to already submitted final grades. Grade changes are usually made for the purpose of correcting errors in the instructor’s calculation of a student’s final grade. If the grade change is justified for a reason other than instructor’s error, a written explanation for the grade change is required on that form.</p>
<h2><a id="add_drop"></a>Drops, Adds, & Withdrawals</h2>
<p>A student may de-register from a course either by dropping or withdrawing. There are three stages to dropping/withdrawing from a course.</p>
<h3>Stage 1 — Drop Period</h3>
<p>The Drop Period takes place during the first four weeks of the semester. During this period, a student may drop a course for any reason (no permission is required), and no notation of this action will appear on the permanent transcript (Registration and Records does need to be notified).</p>
<h3>Stage 2 — Withdrawal Period</h3>
<p>The Withdrawal period extends from week five through week 10. Students who withdraw during this period must provide their instructor(s) with a copy of the withdrawal form, but the instructor’s signature and permission are not required. The student receives a permanent “W” on the transcript. A withdrawal fee is charged.</p>
<h3>Stage 3 — Late Withdrawal Period</h3>
<p>The Late Withdrawal Period extends from the end of Stage 2 through the Friday preceding the last day of classes. In order to withdraw during Stage 3, the student must fill out a Late Withdrawal form, document specific “extraordinary circumstances” for necessitating a withdrawal, and obtain the signature and approval of the department chair but not course instructor, on the withdrawal form. There is an appeal procedure (to the school dean’s office) for dealing with disputed requests to withdraw. Students who withdraw during this period will receive a notation of “W” on their permanent record and a withdrawal fee is charged. Instructors will receive a paper copy of the withdrawal form as notification of the student’s withdrawal from their course. Physical illness or injury, mental health issues, financial emergency (job requirements), and similar circumstances may be considered legitimate grounds for withdrawing from a course. Poor grades, poor judgment in the selection of courses, and changes in one’s major, minor, certification, or other academic program are not legitimate grounds for withdrawal. In considering the legitimacy of a withdrawal request, chairs need to consider not only whether an extenuating circumstance exists, but also if the circumstance truly prevents completion of the course. Otherwise, incomplete (“I” grades), or make-up assignments may be more appropriate options.</p>
<p>Students who are separating from the University will continue to be allowed to withdraw from all courses at will through the Friday before the last week of classes. This usually also involves receiving a leave of absence and is handled through the University Separations Office in Rakov Center.<br /><br /><strong>Please note:</strong> Whether a student is “dropping” or “withdrawing”, it is the responsibility of the student to notify Registration and Records, and provide that office with any necessary forms (students at Brockport cannot drop or withdraw by simply ceasing to attend a class). It would be helpful for instructors to remind their students of this when they are consulted about these procedures. There are also certain conditions under which students cannot drop or withdraw from courses online. In such situations, the student should be instructed to go in person to the Registrar’s Office to process a drop or withdrawal.</p>
<p><a class="go" href="/support/policies/adopted/emsa_registration_add_drop_withdraw_courses.html">Adding, Dropping & Withdrawing Courses Policy</a></p>
<h2><a id="incomplete"></a> Incomplete (I) & “PR” Grades</h2>
<p>A grade of Incomplete or “I” should be submitted only where circumstances beyond the student’s control prevent the student from completing a minor part of the required work and some additional time is needed<br />In this case, an “I” Contract, which specifies the work that needs to be completed, must be submitted to the Registrar. Information required includes the date by which the work must be done (no later than the end of the following semester) and an alternate grade to be assigned if the specified work is not completed as described (which in many cases is an “E”). Faculty should keep in mind that unless formal course policy (stated in the course syllabus) allows such opportunities to all students, additional time for extra work to raise poor grades, for work missed because of unexcused absences, etc., are not legitimate grounds for assigning a grade of Incomplete. Faculty must not, under any circumstances, offer a student an “I” as a method of retaking an entire course or a substantial portion of a course without reregistering for the course in a succeeding semester. “I” grades issued when more than a minor part of the work is outstanding are very often fated to become “E” grades when the work is not completed on time as specified. Students cannot be graduated with an uncompleted “I” grade on their transcript.</p>
<p>Certain courses by design are not intended to be completed in one semester. This is a common practice for particular kinds of graduate courses. For these courses, the “PR” grade is used instead of an “I.” This designation may remain on the transcript for a maximum of two semesters, after which the grade is automatically changed to an “I.” Courses must be approved through the Registrar’s Office in advance to allow an instructor to submit the “PR” grade.</p>
<p><a class="go" href="/support/policies/adopted/emsa_registration_grades_i_pr_w.html">Three Other Possibilities: “I”, “PR” & “W” Policy</a></p>
<h2><a id="unregistered"></a> Unregistered Students</h2>
<p>Under no circumstances should any instructor knowingly allow an unregistered student to continue attending class.<br />Doing so is against University policy. This means attendance will need to be taken in some manner and checked against the final class roster issued at the beginning of each semester; faculty may also check BANNER to confirm registrations. The one exception to this is for students auditing a course. Full-time students may audit a course with permission of the instructor and the Provost & Vice President for Academic Affairs.</p>
<h2><a id="student_treatment"></a> Respectful Treatment of all Students</h2>
<p>Every faculty member is expected to treat <strong>all</strong> of his/her students in a civil and respectful manner. Students have a right to complain if they are treated disrespectfully. Sometimes the most well-intended expressions of professional judgment (e.g.; “perhaps you would better off in a different major”) will be misconstrued as an intentional insult. Concern for such misinterpretation should not interfere with, or inhibit, carrying out one’s responsibilities to instruct, guide, and advise.</p>
<p>When advising students about their problems or deficiencies, it is prudent to remain mindful of the potential to offend student sensibilities through either one’s behavior towards, or comments about, the student’s academic performance.</p>
<h3>Personal Relationships</h3>
<p>A related issue involves faculty/student relationships outside the academic context. In this regard, faculty should be aware of the following College Senate resolution: “It is the sense of the Faculty Senate (now College Senate) that is inappropriate for a member of the faculty/staff to engage in consensual romantic or sexual relations with any student over whom s/he holds a position of authority with regard to academic or administrative judgments or decisions.”</p>
<h3>Students with Disabilities — Rights and Accommodations</h3>
<p>The Federal Civil Rights Law protects the rights of students with disabilities. Faculty are obligated to comply with whatever accommodations are determined to be appropriate by <a href="/life/accessibility_services/">Student Accessibility Services (SAS)</a>.</p>
<p>Faculty are expected to honor the SAS-approved accommodations as issued on the letter of accommodations and should not reduce, exceed or otherwise change those accommodations without approval of SAS. If one faculty member offers additional but unapproved accommodations, it sometimes sets a student expectation that other faculty will or should do the same. When faculty have difficulty in providing the requested accommodations, they may initiate a conversation with the coordinator of SAS regarding how to maintain the integrity of the course and meet the student’s needs as well.</p>
<h4>ACCOMMODATIONS OFFERED WITHOUT SAS APPROVAL</h4>
<p>Faculty should not offer any special accommodations to students who claim disabilities but who have not received approval of these accommodations on a letter of accommodations from SAS. Without prior SAS approval, accommodations that are not made available to all students in a course must not be provided to any student in the course.</p>
<h2><a id="student_problems"></a> Student Problems</h2>
<p><strong>All</strong> students must respect the rights of others. The <em>SUNY Policies of the Board of Trustees</em> states that “No person…shall deliberately disrupt or prevent the peaceful and orderly conduct of classes, lectures, and meetings.” Where such behaviors do occur, it is the faculty member’s responsibility to deal with the situation. This includes:</p>
<ul>
<li>
Documenting all behavioral infractions and disciplinary actions taken
</li>
<li>
Discussing the situation with the student(s) to allow opportunities to change the disruptive behaviors
</li>
<li>
Notifying University Police (if a student needs to be forcibly removed from class) or one’s chairperson or dean (if questions arise about how to handle a situation) (see Procedures for Dealing with Students Who are Disruptive in Class. Disruptive students can also be referred directly to the Student Behavioral Consultant Team (SBCT).
</li>
</ul>
<h3>Academic Dishonesty</h3>
<p>Any episode of academic dishonesty is a major violation of University policy and should not be tolerated. Repeated offenses are particularly egregious and can result in Conduct Dismissal from the University. For these reasons, faculty are expected to both respond to cases of academic dishonesty and to provide a record of such transgressions. This means that even if no official penalty has been applied, a record of the offense should still be established. Procedures for treating academic dishonesty and a copy of the Student</p>
<p><a class="go" href="/support/policies/adopted/aa_vprovost_academicaffairs_academic_dishonesty.html">Academic Dishonesty Policy</a></p>
<h2><a id="confidentiality"></a> Confidentiality of Grades & Other Student Information</h2>
<p>The Family Educational Rights and Privacy Act, sometimes called the Buckley Amendment, gives students the right of access to all records maintained by the University regarding their academic history at Brockport, and denies access to any third parties without the student’s consent</p>
<p><a class="go go" href="/live/files/4579-familyeducationalrightsandprivacyactferpapdf" target="_blank" rel="noopener">The University’s FERPA Policy</a></p>
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About The Handbook, 2021 - 2022
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<p tabindex="-1">The purpose of the General Advisement Handbook is to provide information on recommended General Education courses, academic majors, and professional programs for advisors and/or students who are planning the first two years of a college program. The requirements stated in the Handbook are those in effect for students entering the University in Fall 2021 or Spring 2022. For important dates and deadlines, visit the <a tabindex="-1" href="/academics/calendar/">academic calendar.</a> The academic majors and professional programs are in alphaphabetical order and can be found to the left.</p>
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The Academic Major
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<h1>Leaves</h1>
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<h2>Leaves</h2>
<p>The following University Policies relate to leaves.</p>
<h3><a id="sick"></a>Sick Leave</h3>
<p>Faculty accrue sick leave time (up to 200 days) during each month of their employment at the University. Beyond this time, additional sick leave may be granted at the discretion of the President. The office of Human Resources should be contacted for questions related to the use of accrued sick leave credit and/or any other issue related to sick leave.</p>
<p><a class="go" href="https://www2.brockport.edu/support/policies/adopted/af_hr_additional_sick_leave_faculty_professional_staff.html">Additional Sick Leave for Faculty/Professional Staff</a></p>
<p><a class="go" href="https://www2.brockport.edu/support/policies/adopted/af_hr_sick_leave_abuse.html">Sick Leave Abuse</a></p>
<p><a class="go" href="https://www2.brockport.edu/support/policies/adopted/af_hr_sick_leave_half_pay_classified.html">Sick Leave at Half Pay - Classified Employees</a></p>
<p><a class="go" href="https://www2.brockport.edu/support/policies/adopted/af_hr_family_medical_leave_act.html">Family and Medical Leave Act</a></p>
<p><a class="go" href="https://www2.brockport.edu/support/policies/adopted/af_hr_classified_maternity_leave.html">Maternity Leave – Classified Employees</a></p>
<h3><a id="sabbatical"></a>Sabbatical Leave</h3>
<p>Faculty are eligible to apply for sabbatical leave after completing at least six consecutive years of continuous service at the University (and after each six-year period following a prior sabbatical). Sabbaticals are not regarded as a reward for service nor as a vacation or rest period occurring automatically at stated intervals. The purpose of the leave must be for professional development that will increase the faculty member’s value to the University and thereby improve and enrich its program. They may be granted for planned travel, study, formal education, research, writing, or other experience consistent with these objectives.</p>
<p>The period of sabbatical leave may be either a single semester at full salary or a full academic year at half salary (if the leave is for an experience that provides its own salary, the Brockport salary may be adjusted to reflect the difference). All applications for sabbatical must include a:</p>
<ul>
<li>
Statement that the applicant will continue as a member of the professional staff for a minimum of one year upon his/her return
</li>
<li>
Detailed report of the professional activities and accomplishments while on leave must be submitted upon the applicant’s return
</li>
</ul>
<h4>PURPOSE OF SABBATICAL LEAVES</h4>
<p>The sabbatical leave is the most valuable of all of the forms of professional development that higher education offers faculty. The awarding of such leaves is a procedure that is frequently and strictly audited by state agencies. The steps for letters of application must be followed, and the criteria for review of sabbatical proposals developed in the Faculty Senate Resolution printed below must be responded to in such applications. Please note that full disclosure, in advance, of all forms of remunerative employment is required with all sabbatical applications. This includes outside employment that has been approved in other years such as consulting, the acceptance of honoraria, etc. Information about previous sabbatical performance for faculty who have had such is also required.</p>
<h4>ELIGIBILITY</h4>
<p>“Academic employees having continuing appointments and university administrative officers not in a negotiating unit established pursuant to Article XIV of the Civil Service Law who have completed at least six consecutive years of service within the University or who, if they previously have had a sabbatical leave, have completed at least six consecutive years of service within the University from the date of return from their last sabbatical leave, shall be eligible for sabbatical leave. In computing consecutive years of service for the purpose of this section, periods of vacation leave and periods of sick leave with salary shall be included; periods of leaves of absences, other than vacation and sick leave with salary, and periods of part-time service shall not be included but shall not be deemed an interruption of otherwise consecutive service.” — SUNY Policies of the Board of Trustees, Article XIII</p>
<h4>LETTER OF APPLICATION</h4>
<p>Provide a detailed description of the project proposed, as follows:</p>
<ul>
<li>
Summary of the proposed project
<ul>
<li>
If research, the relationship of proposed project to work done by others should also be included)
</li>
</ul>
</li>
<li>
Relationship to previous work
<ul>
<li>
If you have had previous sabbaticals you must include as part of your application the last sabbatical application and report as well as an update on the outcome of the sabbatical if the report does not demonstrate the completion of the project.
</li>
</ul>
</li>
<li>
Significance of proposed project
<ul>
<li>
How will the completion of the project increase your value to the University and thereby improve and enrich its program? If research, what will the proposed project contribute to your discipline; to the advancement of knowledge generally; and to the state of the arts, sciences, or literature, as appropriate?
</li>
</ul>
</li>
<li>
Specific objectives and proposed work schedule
<ul>
<li>
How is project effort distributed through time?
</li>
</ul>
</li>
<li>
Identify plan of action or research methodolog
<ul>
<li>
Specifically and briefly outline what activities or research design will be implemented to achieve indicated outcomes.
</li>
</ul>
</li>
<li>
Briefly specify the anticipated outcomes of the project and how you will evaluate the leave, including your benchmarks and criteria.
</li>
<li>
Facilities (SUNY or non-SUNY) and/or resources needed and when and where available.
</li>
<li>
Identify prospective income, if any, during the period of the sabbatical
<ul>
<li>
This includes outside employment that has been approved in other years such as consulting, honoraria, etc. Any changes in employment and any remunerative activity whatsoever after a leave has been awarded must be approved in advance by the appropriate dean and the Provost.
</li>
</ul>
</li>
<li>
Affidavit
<ul>
<li>
Remember to include a statement that you will continue as a member of the professional staff at Brockport for one year upon return from leave; that if changes are required in your approved sabbatical proposal that you will seek prior written approval from the dean for such changes; and that upon completion of your period of leave you will provide the chief administrative officer of the University a detailed, written report of your professional activities and accomplishments while on leave.
</li>
</ul>
</li>
</ul>
<h4>CRITERIA FOR REVIEW OF SABBATICAL PROPOSALS</h4>
<p>1982-83 Faculty Senate Resolution #4 (Approved on October 26, 1982)</p>
<ul>
<li>
Conceptualization and PresentationIs the application complete and coherent?<br />
<ul>
<li>
Are the goals and expected outcomes well articulated?
</li>
<li>
Does the proposal include the necessary resources for completion of the project?
</li>
<li>
Does the proposal include firm arrangements?
</li>
<li>
Has the proposal been endorsed at the departmental level (with respect only to the merit of the proposal)?
</li>
<li>
Has the proposal been endorsed by outside reputable experts in the area of the proposed work?
</li>
<li>
Does the proposal comply well with the letter and spirit of the relevant provisions of the Board of Trustees Policies?
</li>
<li>
Has the applicant sought outside funding from appropriate sources?
</li>
</ul>
</li>
<li>
Value to the Institution, Department and IndividualDoes the proposal seem likely to increase the employee’s value to the University?<br />
<ul>
<li>
Is the project a logical and appropriate continuation of previous professional work or is it a sensible, well-considered effort to move into a new area of value to the University?
</li>
<li>
Does the proposal successfully avoid a mere repetition of previous work undertaken by the applicant?
</li>
<li>
Does the proposal have relevance to the stated mission of the University?
</li>
<li>
Will the outcome of the project provide a new service or capability, or enhance existing capabilities?
</li>
<li>
Will the completion of the project result in a more effective faculty member?
</li>
</ul>
</li>
<li>
Feasibility of the proposalIs the project clearly manageable in the time available with the means and resources specified?<br />
<ul>
<li>
Is the project designed realistically to result in a tangible product in the time specified?
</li>
<li>
Are the proposed time period, activities, and location for the project appropriate?
</li>
<li>
Does the project clearly lie within the applicant’s field?
</li>
<li>
Does the applicant’s past performance (including previous sabbatical leaves, if any) indicate likelihood of successful completion of the project?
</li>
<li>
Is there an acceptable methodology?
</li>
</ul>
</li>
</ul>
<h4>FILING REPORTS ON SABBATICAL LEAVES</h4>
<p>The faculty member is responsible for the preparation and submission of a report of their sabbatical leave. This report is due December 1 for those who have Spring semester and full-year sabbaticals and April 1 for Fall semester sabbaticals. One copy of the report should be forwarded with the cover signature page through the appropriate administrative channels (to Department Chair, Dean, Provost).</p>
<p>The Provost will submit the report to the President for acceptance.</p>
<p><a class="go" href="https://www2.brockport.edu/support/policies/adopted/af_hr_sabbatical_leave.html">Sabbatical Leaves</a></p>
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<h1>Web Accessibility</h1>
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<p class="leadin"><span class="NormalTextRun SCXW150920298 BCX0">The term “accessible” is often synonymous with “available.” It is important to know the difference between web content being available to the public, and accessible web content.</span></p>
<p>At SUNY Brockport, we are committed to accessibility throughout the University’s web presence. To ensure our website is accessible, we adhere to World Wide Web Consortium’s (W3C) <a href="https://www.w3.org/TR/WCAG21/" target="_blank" rel="noopener">Web Content Accessibility Guidelines (WCAG) 2.1 Guidelines</a> and strive to achieve WCAG AA level compliance. </p>
<p>The WCAG Guidelines define how to make web content more accessible to a wide range of people with disabilities, including visual, auditory, physical, learning, language, cognitive, etc. <span class="NormalTextRun SCXW150920298 BCX0">When we make our content accessible it works with assistive technologies like screen readers,</span> <span class="NormalTextRun SCXW150920298 BCX0">speech-to-text, screen magnifiers, keyboards, and more.</span></p>
<hr />
<h3>Images</h3>
<ul>
<li>
Images containing text, like flyers, posters, and infographics are inaccessible to users who are visually impaired. We will not use any image containing text.
</li>
<li>
Each image used on the University’s website must have alternative text or be marked decorative if it serves no other purpose than just being decorative for a page.
</li>
</ul>
<h4>Alternative Text</h4>
<ul>
<li>
To make an image accessible, you must add alternative text. Alternative text is used to explain to visually impaired users of what is in an image.
</li>
<li>
When creating alternative text, you want to provide a concise description of what is in an image. When a screen reader comes across alternative text it indicates there is an image, so avoid using phrases such as “photo of” or “image of.” Some screen readers cut off alternative text after 125-150 characters, so it is important that you keep your alternative text to less than 125 characters.
</li>
</ul>
<h4>Example</h4>
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<source type="image/webp" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/crop/1/src_region/0,0,640,360/2022_dillon_fensterer.rev.1656437828.webp 1x"/>
<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/66/width/800/height/450/crop/1/src_region/0,0,640,360/2022_dillon_fensterer.rev.1656437828.webp 1x"/>
<source type="image/jpeg" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/crop/1/src_region/0,0,640,360/2022_dillon_fensterer.rev.1656437828.jpg 1x"/>
<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/66/width/800/height/450/crop/1/src_region/0,0,640,360/2022_dillon_fensterer.rev.1656437828.jpg 1x"/>
<img width="800" height="450" alt="Two Brockport students sitting on their beds on opposite sides of their dorm room in McFarlane Ha..." data-caption="Two Brockport students sitting on their beds on opposite sides of their dorm room in McFarlane Hall." src="/live/image/gid/66/width/800/height/450/crop/1/src_region/0,0,640,360/2022_dillon_fensterer.rev.1656437828.jpg" title="dillon fensterer" loading="lazy" data-max-w="640" data-max-h="360"/>
</picture>
</div>
<div class="small-12 medium-6 columns">
<p><strong>Poor:</strong> Photo of students in a dorm room.</p>
<p><strong>Better:</strong> Students sitting on their beds in a dorm room.</p>
<p><strong>Best:</strong> Two Brockport students sitting on their beds on opposite sides of their dorm room in McFarlane Hall.</p>
</div>
</div>
</div>
<hr />
<h3>Links</h3>
<ul>
<li>
Users who use screen readers can browse hyperlinks, which means that links are indicated without any surrounding text. Avoid using phrases like “here,” “click here,” or “learn more” as they don’t indicate where the link goes. Use meaningful, concise wording for hyperlinks that describes where the link goes.
</li>
</ul>
<h4>Example</h4>
<p><strong>Poor:</strong> “Click <a href="#">here</a> to learn how to submit a web request.”</p>
<p><strong>Better:</strong> “Visit our <a href="/support/university-communications/web-team/request/">Web Requests</a> page to learn how to submit a web request.”</p>
<hr />
<h3>Videos/Captions</h3>
<ul>
<li>
According to the World Wide Web Consortium (W3C), automatic captioning does not meet accessibility requirements unless confirmed to be fully accurate.
</li>
<li>
If you would like to add a video to a page, it must be captioned.
</li>
<li>
There are various softwares and services you can use to create captions:
<ul>
<li>
<a class="go" href="https://support.google.com/youtube/answer/2734796?hl=en" target="_blank" rel="noopener">YouTube: Adding subtitles and captions</a>
</li>
</ul>
</li>
</ul>
<hr />
<h3>Headings</h3>
<ul>
<li>
Heading tags indicate how content is organized on a page.
</li>
<li>
Headings must be used in proper order to appropriately organize content, if  they are out of order this will make it harder for those who use screen readers to understand the content. 
</li>
<li>
It is important that headings are appropriately used for information hierarchy and not for decoration or visual emphasis. 
</li>
</ul>
<hr />
<h3>Tables</h3>
<ul>
<li>
Tables are mainly used to display data. 
</li>
<li>
As noted by <a href="https://webaim.org/techniques/tables/data" target="_blank" rel="noopener">WebAIM</a>, some screen readers do not fully support complex tables (tables with columns or rows spanning across multiple table cells or containing multiple headers).
<ul>
<li>
If you have a complex table, we would ask you to either reorganize the table or break it down into multiple simpler tables. This also applies to tables used in documents.
</li>
</ul>
</li>
<li>
Various screen readers read empty table cells differently, some say “blank” and some say nothing at all, which can confuse users that use screen readers. We would ask that you fill in your empty table cells with either, “N/A”, “Not Applicable”, or “No Value” depending on the information that your table is providing.
</li>
</ul>
<hr />
<h3>Graphs</h3>
<ul>
<li>
Graphs are generally inaccessible as they may contain poor color contrast, multiple sets of data, or would exceed the 125 character cutoff for alternative text for images.
</li>
<li>
If you would like to utilize a chart, you can create one using <a href="https://powerbi.microsoft.com/en-us/" target="_blank" rel="noopener">Microsoft’s Power BI</a> application and then link your chart on a page.
</li>
</ul>
<hr />
<h3>Documents</h3>
<ul>
<li>
Documents posted on our website must be made accessible. To make a document accessible, please refer to our <a href="/support/college-communications/accessibility/" target="_blank" rel="noopener">Document Accessibility Process</a>.
</li>
</ul>
<hr />
<h3>Resources & Useful Links</h3>
<ul>
<li>
WebAIM
<ul>
<li>
<a class="go" href="https://webaim.org/intro/" target="_blank" rel="noopener">Introduction to Web Accessibility</a>
</li>
<li>
<a class="go" href="https://webaim.org/articles/visual/" target="_blank" rel="noopener">Visual Disabilities</a>
</li>
<li>
<a class="go" href="https://webaim.org/techniques/word/">Microsoft Word: Creating Accessible Documents</a>
</li>
</ul>
</li>
<li>
W3C
<ul>
<li>
<a class="go" href="https://www.w3.org/WAI/ER/tools/" target="_blank" rel="noopener">Web Accessibility Evaluation Tools List</a>
</li>
<li>
<a class="go" href="https://www.w3.org/WAI/media/av/captions/" target="_blank" rel="noopener">Captions/Subtitles</a>
</li>
</ul>
</li>
<li>
<a class="go" href="https://adata.org/ocr-videos" target="_blank" rel="noopener">Office of Civil Rights Video Series</a>
</li>
<li>
YouTube
<ul>
<li>
<a class="go" href="https://support.google.com/youtube/answer/2734796?hl=en" target="_blank" rel="noopener">YouTube: Adding subtitles and captions</a>
</li>
</ul>
</li>
</ul>
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<li> <a href="/support/university-communications/">University Communications</a></li><li> <a href="/support/university-communications/design-marketing/">Design & Marketing</a></li><li> <a href="/support/university-communications/design-marketing/accessibility/">Accessibility & Graphic Design</a></li><li> <a href="/support/university-communications/design-marketing/accessibility/our-process/">Design Process</a></li>
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<h1>Design Process</h1>
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<h2>Our Design Process</h2>
<p>We encourage members of our community to utilize our office for all your creative needs. Our professional staff of designers are trained to inform, persuade, direct, organize and attract attention with their designs. It is important to reach out to us during the early stages of your project so we can influence the project in a positive way.</p>
<p>If we are unable to meet the deadline requirements or are unable to produce your job in-house, we will let you know up front and will work with you to help identify another resource that can handle your needs.</p>
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<h3>Meet Your Designer</h3>
<p>All submitted jobs will be assigned to a designer who will work directly with you until the completion of the project.</p>
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<h3>Review Your Content</h3>
<p>To help expedite the process, please make sure the content you submit when logging a job has been reviewed and approved by the appropriate decision maker(s) within your department</p>
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<h3>Creation Begins</h3>
<p>Once the job is received, the designer will begin creating the product. During this phase, they will work directly with the person that submitted the job to ensure that the completed project is what was requested.</p>
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<h3>Final Approval</h3>
<p>Before anything is printed or provided digitally, the person that logged the job will have a chance to look over the product for final approval.</p>
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<p>Photos should be saved at appropriate pixel sizes and 72 dpi resolution. Image quality can be set lower than 100 to create even smaller files. You may see significant loss of image quality below 60.</p>
<h3>Accessibility Notes</h3>
<p>Images must have no text, if there is text it needs to be looked over by the <a href="mailto:[email protected]?subject=">Web Team</a>. Images must have a meaningful alt tag (description) OUCampus enforces this.</p>
<h3>Standards Notes</h3>
<p>Images must not only adhere to the accessibility notes above, but must also follow the image ratios and sizes laid out below. Images must also be of quality, not stretched, or pixelated. The imagery on our site is colorful and well-lighted, with engaging subject matter. We do not use black and white or sephia toned images.</p>
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<p>No logos, except accreditation logos in templated places 200 px wide, if there is one, run it by the Web Designer or email <a href="mailto:[email protected]?subject=">Web Team</a>.</p>
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<p>Please see our detailed specifications on our <a href="/support/college_communications/web_team/style_guide/portraits.html">portrait specifications</a> page.</p>
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<p>Most images on the website are either 4:3 or 16:9 ratios. The majority of images are landscape, or horizontally-oriented. This is encouraged over using portrait or vertically-oriented images.</p>
<h3>Image Sizes</h3>
<p>Here are some of the standard sizes used on the website.</p>
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<p> </p>
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<h3><a class="go" href="/support/college_communications/design_marketing/">Marketing & Design</a></h3>
Our team works on marketing the Brockport brand in a cohesive and effective manner. Members of the community are encouraged to work with us for all creative needs in order to ensure a uniform university identity.
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</a> <a class="go" style="font-size: 1.5rem; background-color: initial;" href="/support/college_communications/web_team/">Web Team </a></p>
<p>Our website is the primary communication and recruitment vehicle for SUNY Brockport. It’s the job of the Web Team to make sure that the University’s website looks and functions properly.</p>
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<h3><a class="go" href="/support/college_communications/media.html">Communications & Media Relations</a></h3>
We are the storytellers of SUNY Brockport. Keep up to date with the University through social media, videos, written stories, and more produced by our team.
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<h3 class="go"><a class="go" href="/support/college-communications/identity/">Our Identity</a></h3>
<p>SUNY Brockport’s graphic identity consists of our official logo, seal, and colors. Keeping our graphic identity uniform strengthens the University brand and market recognition for our audience.</p>
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<h3 class="go"><a class="go" href="/support/college-communications/style-guide/">University Style Guide</a></h3>
<p>Usage and style specific to the University are outlined in our University Style Guide. This guide is only meant for use on the University’s website or University publications. For anything not outlined in the style guide, the University defaults to AP Style.</p>
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<h3>Media Contact</h3>
<h4>John Follaco</h4>
<p>Assistant Vice President for Communications<br /><strong>Phone</strong>: (585) 395-5159<br /><strong>Email</strong>: <a href="mailto:[email protected]">[email protected]</a></p>
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<li> <a href="/support/university-communications/">University Communications</a></li><li> <a href="/support/university-communications/accessibility/">Document Accessibility Process</a></li>
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<h1>Document Accessibility Process</h1>
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<p class="intro">All documents that are uploaded to SUNY Brockport’s website must be made accessible through the following document accessibility process.</p>
<p class="intro">Web Team reserves the right to refuse any document that is copyrighted, belongs to another organization, is not the correct format for the website, or cannot be made accessible.</p>
<h3>Contact Web Team</h3>
<p>If the document will be over two pages long or is from an outside source, you must <a href="mailto:[email protected]?subject=">contact Web Team</a> in advance to discuss how it should be handled.</p>
<p>The Web Team will review the document and make one of three decisions:</p>
<ol>
<li>
The document will be converted into a web page by the Web Team. <strong>This is the most accessible option.</strong>
</li>
<li>
If the document cannot be converted into a web page, the submitter must create an accessible PDF and submit it to Web Team.
</li>
<li>
If the document is a fillable form that cannot be made into a web page or a fillable PDF, the submitter must create an accessible Microsoft Office document and submit it to Web Team.
</li>
</ol>
<h3>For Web Pages</h3>
<ul style="list-style-type: square;">
<li>
Send the content for the web page as an Office document to Web Team.
</li>
<li>
Send original image files of appropriate size and quality for the web page as attachments.
</li>
</ul>
<h3>For PDF Documents</h3>
<ul style="list-style-type: square;">
<li>
Make the PDF document accessible using Adobe Acrobat Pro.
</li>
<li>
Submit the accessible PDF to Web Team with the accessibility report attached.
</li>
</ul>
<h3>For Office Documents</h3>
<ul style="list-style-type: square;">
<li>
Make the Office document accessible using the built-in accessibility checker.
</li>
<li>
Submit the accessible Microsoft Office document to Web Team.
</li>
</ul>
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</article>
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<li> <a href="/support/university-communications/">University Communications</a></li><li> <a href="/support/university-communications/style-guide/">Writing Style Guide</a></li>
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<h1>Writing Style Guide</h1>
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<p class="intro">Usage and style particular to SUNY Brockport are outlined in this section of the University Style Guide.</p>
<h2 class="bport_structure_hidden">Main Page Content</h2>
<p>It is meant only for University publications and the website. It should not be extended to journalistic or scholarly writing outside of the University.</p>
<h2>University Names and Places</h2>
<h3>University Name</h3>
<p>In any publication, the very first reference should be “State University of New York at Brockport” or “SUNY Brockport.” Following the first reference, it is correct to use “Brockport” or “the University” (note uppercase University).</p>
<p>“Brockport university,” “Brockport State”, or “The College at Brockport” should not be used.</p>
<h3>Academic & Administrative Departments, Offices, Divisions & Schools</h3>
<p>The words “Department of” always precede the specific academic department name on the first reference; in subsequent references, use either “department” (lower case), or “theatre,” or “chemistry,” etc.</p>
<p>The words “Office of” always precede the specific service office name on the first reference; in subsequent references, use either “office” (lower case) or the name of the office, “Community Development,” “Student Accounts and Accounting” (upper case), etc. The same goes for “Division of.”</p>
<p>The same rule applies for “Division of” and “School of”.</p>
<p>Capitalize the name of the department and the words department, office and school only when they appear in the form of the official names such as: “Department of Art,” “School of Education, Health, & Human Services” or “Division of Enrollment Management and Student Affairs.”</p>
<p><strong>Right:</strong> Department of English<br /><strong>Right:</strong> He is studying the earth sciences.<br /><strong>Right:</strong> The Office of the President is inviting local leaders for a luncheon.<br /><strong>Right:</strong> Advancement is raising funds for scholarships.<br /><strong>Wrong:</strong> English Department<br /><strong>Wrong:</strong> University Communication Office<br /><strong>Right:</strong> The Divisions of Administration and Finance and Advancement are sponsoring this event.<br />Wrong: The Division of Administration and Finance and the Division of Advancement are sponsoring this event.</p>
<p><a class="go" href="/directory/departments/">Review the Official University Directory</a></p>
<h3>Exceptions</h3>
<ul>
<li>
Academic Success Center (or ASC with Advisement and Retention, Student Accessibility, or Tutoring)
</li>
<li>
Barnes & Noble Bookstore (University Bookstore)
</li>
<li>
Brockport Auxiliary Services, Inc.
</li>
<li>
Budget Office
</li>
<li>
Campus Recreation
</li>
<li>
Career Services
</li>
<li>
EOC Student Life and Counseling
</li>
<li>
Field Experience Office
</li>
<li>
Financial Aid Office
</li>
<li>
Honors university
</li>
<li>
Printing Services
</li>
<li>
Scholar and Grants Development Office
</li>
<li>
University Police
</li>
</ul>
<h3>Centers</h3>
<ul>
<li>
Center for Excellence in Learning and Teaching (CELT)
</li>
<li>
Center for Global Education and Engagement
</li>
<li>
Center for Graduate Studies
</li>
<li>
Center for Select Respect
</li>
<li>
Center for Women and Gender
</li>
<li>
Hazen Center for Integrated Care
</li>
</ul>
<h3>University Schools</h3>
<ul>
<li>
School of Arts and Sciences
</li>
<li>
School of Business and Management
</li>
<li>
School of Education, Health, and Human Services
</li>
</ul>
<h3>University Divisions</h3>
<ul>
<li>
Division of Academic Affairs
</li>
<li>
Division of Administration and Finance
</li>
<li>
Division of Advancement and Communications
</li>
<li>
Division of Enrollment Management
</li>
<li>
Division of Student Affairs
</li>
</ul>
<h3>Buildings & Facilities</h3>
<p>Use the official name of campus facilities with capitals in formal communication. On second reference, if the name is partial, you may shorten the name with the appropriate designation. On second reference when you use no proper name, lowercase hall, center, theater and building. Do not use building, hall and center interchangeably.</p>
<p><strong>Right:</strong> Allen Administration Building houses the Office of University Communications. The building is next to the library.<br /><strong>Wrong:</strong> University Communications is located in the Allen building.</p>
<h4>Official Names for Buildings and Other Campus Areas</h4>
<ul>
<li>
Albert W. Brown Building
</li>
<li>
Allen Administration Building
</li>
<li>
Alumni House
</li>
<li>
Bob Boozer Field
</li>
<li>
Brockport Downtown (formerly MetroCenter)
</li>
<li>
Brockway Hall
</li>
<li>
Burlingame House (President’s Residence)
</li>
<li>
Chapman Service Center
</li>
<li>
Clark V. Whited Complex
</li>
<li>
Commissary Park
</li>
<li>
Cooper Hall
</li>
<li>
Dailey Hall
</li>
<li>
Drake Memorial Library
</li>
<li>
Edwards Hall
</li>
<li>
Educational Opportunity Center
</li>
<li>
Eunice Kennedy Shriver Stadium (formerly Special Olympics Stadium)
</li>
<li>
Field House (large gathering space in the SERC)
</li>
<li>
Harrison Hall
</li>
<li>
Hartwell Hall
</li>
<li>
Hazen Hall
</li>
<li>
Holmes Hall
</li>
<li>
Jim and John Vlogianitis Gymnasium
</li>
<li>
Lathrop Hall
</li>
<li>
Lennon Hall
</li>
<li>
Liberal Arts Building (renamed Fannie Barrier Williams Building)
</li>
<li>
Morgan Hall
</li>
<li>
Neff Hall
</li>
<li>
Rakov Center for Student Services
</li>
<li>
Raye H. Conrad Welcome Center
</li>
<li>
Rugby Field (note: Plateau Field no longer exists)
</li>
<li>
Seymour Union
</li>
<li>
Smith-Lennon Science Center
</li>
<li>
Special Events Recreation Center (the SERC)
</li>
<li>
Student Townhomes
</li>
<li>
Tower Fine Arts Center
</li>
<li>
Tuttle North
</li>
<li>
Tuttle South
</li>
</ul>
<h4>Residence Halls</h4>
<ul>
<li>
Benedict Hall
</li>
<li>
Bramley Hall
</li>
<li>
Briggs Hall
</li>
<li>
Dobson Hall
</li>
<li>
Eagle Hall
</li>
<li>
Gordon Hall
</li>
<li>
Harmon Hall
</li>
<li>
McFarlane Hall
</li>
<li>
McLean Hall
</li>
<li>
MacVicar Hall
</li>
<li>
Mortimer Hall
</li>
<li>
Perry Hall
</li>
<li>
Thompson Hall
</li>
<li>
Townhome Complex
</li>
</ul>
<h4>Theaters & Performance Spaces</h4>
<ul>
<li>
Hartwell Dance Theater
</li>
<li>
Rose L. Strasser Studio (Strasser Studio on subsequent uses)
</li>
<li>
Tower Fine Arts Center Black Box Theatre
</li>
<li>
Tower Fine Arts Center Mainstage
</li>
</ul>
<h4>Art Galleries</h4>
<ul>
<li>
Tower Fine Arts Center Gallery (Tower Gallery on subsequent uses)
</li>
<li>
Tower Fine Arts Center Rainbow Gallery (Rainbow Gallery on subsequent uses)
</li>
</ul>
<hr />
<h3>Usage</h3>
<h4>Alumni, Alum</h4>
<p>Identify past and current students by their class years with an apostrophe before the year. A comma does not follow the year. <em>Example: Warren “Koz” Kozireski ’82 is general manager at WBSU-FM 89.1.</em></p>
<p>If a person has more than one degree from SUNY Brockport, place a slash between the class years. <em>Example: John Brown ’55/’57 addressed the crowd.</em></p>
<p>alum = singular (all genders) gender-neutral<br />alumni = general plural</p>
<h4>Brockport Foundation</h4>
<p>The fundraising consortium at the University is known as the Brockport Foundation. <em>Examples: The Brockport Foundation supports a variety of programs. The Foundation honored Bob O’Brien last March. (second reference with initial cap).</em></p>
<h4>Credits vs. Credit Hours</h4>
<p>Use “credits” wherever you refer to the units students earn in the courses they take; never use “credit hours.” <em>Example: She earned 15 credits last semester.</em></p>
<p><em><strong>Right:</strong> She earned 15 credits last semester.<br /></em><em><strong>Wrong:</strong> She earned only six credit hours during her first semester.</em></p>
<h4>Curriculum/Curricula Vitae</h4>
<p>Curriculum vitae is the singular form; use curricula vitae when referring to the résumés of more than one individual. <em>Examples: I have the president’s curriculum vitae on file. Faculty members’ curricula vitae usually list their published articles.</em></p>
<h4>Email</h4>
<p>Email is not a proper noun, so unless it’s at the beginning of a sentence or used in a title, don’t capitalize the “e” and never capitalize the “m.” AP’s acceptance of “email” reflects the reality of usage. Other e- terms, which aren’t as widely used in daily discourse, are clearer with the hyphenated spellings. AP uses hyphens for e-business, e-commerce and others that abbreviate electronic.</p>
<p>Use italics to emphasize an email address in a printed publication:</p>
<p><strong>Right:</strong> Jane Doe at <em>[email protected]</em> or (585) 395-5555.</p>
<h4>Emeritus, Emerita, Emeriti</h4>
<p>“Emeritus” (Latin for “earned by service”) is an honorary title used for professors who have officially retired.</p>
<p>emerita = feminine singular<br />emeritae = feminine plural<br />emeritus= masculine singular<br />emeriti = male plural or general plural</p>
<p><strong>Right:</strong> Professor Emeritus Merrill Melnick <em>but</em> Merrill Melnick, PhD, professor emeritus<br /><strong>Right:</strong> Professor Emerita Sondra Fraleigh but Sondra Fraleigh, professor emerita</p>
<h4>Freshman, freshmen</h4>
<p>For some reason these two simple terms are often misused. This should help: Freshman can be used either as a singular noun or as an adjective; freshmen can only be used as a plural noun. <em>Examples: Heather came to SUNY Brockport as a freshman this fall. (n. sing.) She’s a member of the freshman Class of 2010. (adj.) She’ll be living on campus with other freshmen. (n. pl.)</em></p>
<h4>Fundraising, fund-raising</h4>
<p>It’s one word. Hyphenate fundraising only when using it as a compound modifier or noun. <em>Examples: Fundraising is difficult. Our fund-raising campaign was successful. They hired a fund-raiser.</em></p>
<h4>Internet/URLs</h4>
<p>In 2016, Associated Press editors decided to reverse a long-standing tradition of capitalizing the word Internet. Since 2016, the AP stylebook now recommends lowercasing “internet” and “web.”</p>
<p>The “http://” and “www” prefix does not need to be used: brockport.edu/academics/english. It’s okay to split a site address on two lines. The URL for our main page is brockport.edu.</p>
<p>Use boldface to emphasize an Internet address in a written publication. Example: Applications for prospective students are available online at <strong>brockport.edu/academics/english</strong>.</p>
<h4>New York state</h4>
<p>The name of our home state is New York. It also is acceptable to refer to New York as “New York state.” <em>Example: Most students are residents of New York state.</em></p>
<h4>On campus, on-campus</h4>
<p>Use on-campus when you describe things — as a compound modifier. Use on campus when you show location. <em>Examples: She lived on campus. On-campus housing is convenient for students.</em></p>
<h4>Part time, part-time</h4>
<p>Hyphenate part-time only when using it as a compound modifier<em>. Examples: She works part time. She has a part-time job.</em></p>
<h4>Photo captions</h4>
<p>When you write photo captions for a group of people, do not use “Row 1, Row 2,” etc. Use “Front Row, Row 2,” etc., to “Back Row;” or “Bottom Row, Row 2,”etc., to “Top Row.” Use “l-r” for left to right, or “from left.”</p>
<h4>Residence Hall</h4>
<p>Avoid dormitory or dorm. A residence hall is more than a place to sleep.</p>
<h4>Scholars Day, Writers Forum</h4>
<p>There is no apostrophe in either of these University events. It also applies to Veterans Affairs.</p>
<h4>Underlines</h4>
<p>Do not use underlines in text to emphasize a word or phrase, or to designate a book/movie/ play title. To emphasize, use italics or boldface. For titles, use italics. The only time you should use an underline, is for a URL in a document that will be posted on the web or sent via email.</p>
<hr />
<h2>Abbreviations</h2>
<p>In general, do not use periods between letters in abbreviations. This is our University Style, not AP Style.</p>
<h3>Academic degrees</h3>
<p>No periods, no spaces</p>
<ul>
<li>
BA—bachelor of arts
</li>
<li>
BFA—bachelor of fine arts
</li>
<li>
BS—bachelor of science
</li>
<li>
DNP—doctor of nursing practice
</li>
<li>
EdD—doctor of education
</li>
<li>
MA—master of arts
</li>
<li>
MBA—master of business administration
</li>
<li>
MFA—master of fine arts
</li>
<li>
MPA—master of public administration
</li>
<li>
MPH—master of public health
</li>
<li>
MSEd—master of science in education
</li>
<li>
MSW—master of social work
</li>
<li>
MS—master of science
</li>
<li>
PhD—doctor of philosophy
</li>
</ul>
<p>Right: The lecturer is Jane Smith, PhD, associate professor of biology.</p>
<p>Use an apostrophe in bachelor’s degree, a master’s, etc., but there is no possessive in Bachelor of Arts or Master of Science, etc.</p>
<p>The word “degree” should not follow a degree abbreviation.</p>
<p>Right: He has a BA in foreign languages.<br />Wrong: He has a BA degree in foreign languages.</p>
<p>The word “degree” should not follow a full degree designation.</p>
<p>Right: He has a Bachelor of Arts in Foreign Languages.<br />Right: He has a bachelor’s in communication.<br />Wrong: He has a bachelor of arts degree in English.</p>
<h3>Grade Point Average</h3>
<p>No periods are needed (common usage):</p>
<p>Right: Her GPA is well above average.</p>
<h3>Room</h3>
<p>The correct abbreviation is Rm., however, it also is correct to write out the entire word, Room. It is capitalized when it refers to a specific room.</p>
<p>Right: We’ve reserved Rm. 116<br />Right: The room we’ve reserved is 116.<br />Right: The program is being held in Room 116.</p>
<h3>States/Villages/Cities</h3>
<p>For a cleaner look (and fewer keystrokes), use postal abbreviations.</p>
<p>Right: The sophomore is from Jabberwocky, WV, the home of the brave.<br />Spell out names of states when they stand alone.<br />Right: Brockport students are eligible for New York state financial aid. (Please note that the word state is not capitalized, however, it is now acceptable to either use initial capital or initial lower case in New York State.) Departments of the United States are abbreviated US.<br />Right: US Department of Education</p>
<p>Lowercase when used as an adjective:</p>
<p>Right: The state of Maine is cold in the winter.<br />Right: I’m in a New York state of mind.</p>
<p>Uppercase when used as an adjective or is part of the formal name:</p>
<p>Right: The Village of Brockport has raised sewer taxes.<br />Wrong: The village of Brockport is on the US Historic Register.<br />Right: The New York State Thruway Authority collects tolls.</p>
<h3>Time of day</h3>
<p>No periods are needed and use lower case for am and pm. Never use :00 for on the hour.</p>
<p>6 pm<br />6:30 pm</p>
<p>Use noon or midnight instead of 12 noon or 12 am.</p>
<p>Right: The Union is open 5 am–11 pm<br />Right: The Union is open from 5 am to 11 pm.<br />Right: Lunch was served at noon.<br />Right: The concert ran 7–8:30 pm.</p>
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<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<h4><strong><span data-contrast="none">Overview</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<p><span data-contrast="none">SUNY Brockport’s <a href="https://today.brockport.edu/calendar/day/">Events Calendar</a> is a public events calendar showcasing all of the University’s events in a given timeframe. It serves as an important communication tool for current students, faculty, staff, and the community, informing them of upcoming events and initiatives.
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Calendar events also provide opportunities for students to get involved and reflect the vibrant student life we embody as a University.</span> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559738":0,"335559740":240}">
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<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559738":0,"335559740":240}">
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<h4><strong><span data-contrast="none">Process</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559738":0,"335559740":240}">
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<p><span data-contrast="none">Content for the Events Calendar is sourced directly from LiveWhale events. Students, faculty and staff with a NetID can enter their events into the calendar in one of two ways:</span></p>
<ol>
<li>
<a href="https://today.brockport.edu/submit/event/"><strong><span data-contrast="none">Public “Submit an Event” Form:</span></strong></a> <span data-contrast="none">intended for use by non-trained LiveWhale representatives
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</li>
<li>
<strong><span data-contrast="none">For Trained LiveWhale Representatives</span></strong><span data-contrast="none">: by logging into the LiveWhale system and entering the event directly in your group</span>
</li>
</ol>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":288}">
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<p>
<i><span data-contrast="none">
Questions about calendar events can be directed to Digital Content Specialist, Stevie Rudak, at
<!-- decorative --><a href="mailto:[email protected]">[email protected]</a>.</span></i><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559738":0,"335559740":240}">
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<i></i>
</p>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559738":0,"335559740":240}">
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<hr />
<h3><strong><span data-contrast="none">Best Practices for Events</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559738":0,"335559739":120,"335559740":240}">
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<h4><strong><span data-contrast="none">EVENT TITLE</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
<span data-contrast="none">Be clear & concise</span> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559740":240}">
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</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1">
<span data-contrast="none">Suggested maximum character count: 75</span>
<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1">
Tip: use “&” symbol, instead of “and”
</li>
</ul>
</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1">
Avoid acronyms. The general public reading event titles may not be familiar with acronyms. 
</li>
</ul>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559740":240}">
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<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<h4><strong><span data-contrast="none">EVENT SUMMARY</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
<span data-contrast="none">Include 1-2 sentences detailing the most important takeaways about the event</span>
<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
Is it a workshop? Is it an information session? Is it an on-campus event? Is it a meeting? Is it a lecture?
</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
What should the audience expect by attending the event?
</li>
</ul>
</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
Avoid acronyms
<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
<strong><span data-contrast="none">Example:</span></strong> <span style="font-family: inherit; font-size: 1rem; background-color: initial;" data-contrast="none">Instead of using “OEDI”, use “The Office of Equity, Diversity, and Inclusion”</span>
</li>
</ul>
</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
Do not include event date, time, or location.
<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
These are listed on the event itself and become repetitive and often make the event summary too lengthy.
</li>
</ul>
</li>
</ul>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559740":240}">
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<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<h4><strong><span data-contrast="none">EVENT DETAILS</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
<span data-contrast="none">Elaborate more about your event. Provide full details on lecturers, presenters, professors, groups, etc.</span> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559740":240}">
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</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1">
<span data-contrast="none">Try to stay under 250 words</span> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559740":240}">
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</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="3" data-aria-level="1">
<span data-contrast="none">Write in the third person. Details written in the first-person will either not be accepted or edited as appropriate.</span> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559740":240}">
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</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="4" data-aria-level="1">
<span data-contrast="none">Make it exciting!</span> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559740":240}">
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</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="5" data-aria-level="1">
<span data-contrast="none">Do not include the event date, time, or location</span>
<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="5" data-aria-level="1">
These details should already be filled out in the correct areas in LiveWhale
</li>
</ul>
</li>
</ul>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559740":240}">
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<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<h4><strong><span data-contrast="none">LOCATION</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
<span data-contrast="none">If the event is occurring on-campus, type the name of the building in the location box.</span> The dropdown should appear
</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
Click on the correct building
</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
Place a comma after the building and write the room #:
<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
<strong><span data-contrast="none">Example:</span></strong> Edwards Hall, Room 100B
</li>
</ul>
</li>
</ul>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":720,"335559731":0,"335559737":0,"335559740":240}">
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<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<h4><strong><span data-contrast="none">CONTACT INFO</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
Include contact person’s name, title, email and/or phone number
</li>
</ul>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<h4><strong><span data-contrast="none">PHOTOGRAPHS & FLYERS</span></strong> <span data-ccp-props="{"134233117":false,"134233118":false,"134245417":true,"134245418":false,"134245529":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559731":0,"335559737":0,"335559740":240}">
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<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
<span data-contrast="none"><strong>Flyers are not accessible on the events calendar and therefore not permitted</strong></span>
<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
If event flyers are uploaded, they will be deleted from the submission. The event flyer details should already be included in the appropriate fields (event summary, event details, time, location, etc.)
</li>
</ul>
</li>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
<strong>Tip</strong>: to increase visibility for your event, use a compelling photo from our University’s <a style="font-family: inherit; font-size: 1rem; background-color: initial;" href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbrockport.photoshelter.com%2Fgalleries&data=05%7C01%7Csrudak%40brockport.edu%7Ce3e2a36704ee4c30686508db09fe7aaf%7C696ec4990f244fd9b691252a2884ef3b%7C0%7C0%7C638114760819309802%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=5iVNB2mLByQ5zJjZxxxkUSah9Hs0pHXgIALDDIiqXJY%3D&reserved=0"><span data-contrast="none">public photo gallery</span></a>
<ul>
<li data-leveltext="•" data-font="Symbol" data-listid="2" data-list-defn-props="{"201340374":2,"335552541":1,"335559684":-2,"335559685":180,"335559991":180,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="1" data-aria-level="1">
Find a photo that suits your needs and download the photo using password: <strong><span data-contrast="none">brockport</span></strong>
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<div id="main-content">
<div class="content-header sunburst bg-brand-lighten">
<div class="row">
<div class="small-12 columns">
<ul class="breadcrumbs show-for-medium-up">
<li><a href="/">Home</a></li>
<li> <a href="/support/university-communications/">University Communications</a></li><li> <a href="/support/university-communications/web-team/">Web Team</a></li><li> <a href="/support/university-communications/web-team/style-guide/">Web Style Guide & Standards</a></li><li> <a href="/support/university-communications/web-team/style-guide/templates/">Webpage Templates</a></li><li> <a href="/support/university-communications/web-team/style-guide/templates/profiles/">Profiles</a></li>
</ul>
<h1>Profiles</h1>
<div id="intro-paragraph" class="intro editable">
<p>The stories below are examples from academic departments to fill in the content needed to showcase the template.</p>
</div>
</div>
</div>
</div>
<div id="upper-page-content" class="lw_hidden editable optional"></div>
<div class="row space-above more">
<div id="grid_layout_container">
<article>
<div id="main-content-area" class="editable">
<div class="lwcw" data-options="id=137&format=html&tag=admin-spotlight&group=University%20Communications"></div>
<script id="lw_lwcw" src="//today.brockport.edu/livewhale/theme/core/scripts/lwcw.js"></script>
</div>
</article>
<aside id="sidebar_upper">
<div id="sidebar_toggle" class="show-for-small-only"><a id="toggle_link" href="#" onclick="toggle_sidebar();">
<div id="toggle_header" class="navigation caret">
Navigation <span class="icon fa fa-caret-down"></span><span class="show-for-screenreaders focusable">toggle navigation display</span></div></a></div>
<div id="sidebar_toggle_content">
<nav class="sidebar">
<div id="lw_widget_f8e60f97" class="lw_widget lw_widget_type_navigation lw_widget_navigation">
<ul class="lw_widget_results lw_widget_results_navigation">
<li class="lw_item_9 lw_files_php lw_item_01a8ca12">
<a href="/support/university-communications/directory/" class="clickable-layer ">Our Staff</a>
</li>
<li class="lw_item_10 lw_files_php lw_item_22d73ad9">
<a href="/support/university-communications/web-team/request/" class="clickable-layer ">Make a Web Request</a>
</li>
<li class="lw_item_11 lw_files_php lw_item_32362a9f">
<a href="/support/university-communications/web-team/faculty-staff-directories/" class="clickable-layer ">Faculty & Staff Directories</a>
</li>
<li class="lw_item_12 lw_separator lw_is_parent lw_has_subnav">
<a href="#" class="lw_subnav_toggle">
<span class="lw_separator_title">Photography & Images</span>
</a>
<ul class="lw_subnav" style="display:none;">
<li class="lw_item_13 lw_files_php lw_item_4a846836">
<a href="/support/university-communications/web-team/style-guide/images/" class="clickable-layer ">General Images</a>
</li>
<li class="lw_item_14 lw_files_php lw_item_76f0d86e">
<a href="/support/university-communications/web-team/style-guide/portraits/" class="clickable-layer ">Professional Portraits & Web Specifications</a>
</li>
</ul>
</li>
<li class="lw_item_15 lw_separator lw_is_parent lw_has_subnav">
<a href="#" class="lw_subnav_toggle">
<span class="lw_separator_title">Content on the Web</span>
</a>
<ul class="lw_subnav" style="display:none;">
<li class="lw_item_16 lw_files_html lw_item_4b06b0c7">
<a href="/support/policies/adopted/af_its_world_wide_web_content.html" class="clickable-layer ">Web Content Policy</a>
</li>
<li class="lw_item_17 lw_files_php lw_item_8642116d">
<a href="/support/university-communications/style-guide/" class="clickable-layer ">University Style Guide</a>
</li>
</ul>
</li>
<li class="lw_item_18 lw_separator lw_active lw_is_parent lw_has_subnav">
<span class="lw_separator_title">Design Elements</span>
<ul class="lw_subnav">
<li class="lw_item_19 lw_files_php lw_item_b656250e">
<a href="/support/university-communications/web-team/style-guide/graphics/" class="clickable-layer ">Icons & Graphics</a>
</li>
<li class="lw_item_26 lw_files_php lw_item_f79addac">
<a href="/support/university-communications/identity/colors/" class="clickable-layer ">University Colors</a>
</li>
<li class="lw_item_27 lw_files_php lw_item_ddc4cfa5">
<a href="/support/university-communications/web-team/style-guide/type/" class="clickable-layer ">Typography</a>
</li>
<li class="lw_item_28 lw_files_php lw_item_b0532d5b">
<a href="/support/university-communications/identity/logo/" class="clickable-layer ">Logos</a>
</li>
<li class="lw_item_29 lw_files_php lw_item_652b7a56">
<a href="/support/university-communications/web-team/style-guide/links/" class="clickable-layer ">Links & Buttons</a>
</li>
<li class="lw_item_30 lw_separator lw_active lw_is_parent lw_has_subnav">
<span class="lw_separator_title">Webpage Templates</span>
<ul class="lw_subnav">
<li class="lw_item_31 lw_files_php lw_item_582fb274">
<a href="/support/university-communications/web-team/style-guide/templates/department/" class="clickable-layer ">Academic Department</a>
</li>
<li class="lw_item_32 lw_files_php lw_item_a1521432">
<a href="/support/university-communications/web-team/style-guide/templates/masters/" class="clickable-layer ">Graduate Program</a>
</li>
<li class="lw_item_33 lw_files_php lw_item_7d9397c5">
<a href="/support/university-communications/web-team/style-guide/templates/major/" class="clickable-layer ">Undergraduate Program</a>
</li>
<li class="lw_item_34 lw_files_php lw_item_5232f3bc">
<a href="/support/university-communications/web-team/style-guide/templates/generic-detail/" class="clickable-layer ">Generic Detail Page</a>
</li>
<li class="lw_item_35 lw_current lw_files_php lw_item_540cfb2a lw_active">
<a href="/support/university-communications/web-team/style-guide/templates/profiles/" class="clickable-layer ">Profiles</a>
</li>
<li class="lw_item_36 lw_files_php lw_item_a8768a80">
<a href="/support/university-communications/web-team/style-guide/templates/service-offices/" class="clickable-layer ">Service Office Templates</a>
</li>
<li class="lw_item_40 lw_files_php lw_item_a8f3ad50">
<a href="/support/university-communications/web-team/style-guide/templates/handbook/" class="clickable-layer ">Table Of Contents / Handbook</a>
</li>
<li class="lw_item_41 lw_files_php lw_item_87c0e54d">
<a href="/support/university-communications/web-team/style-guide/templates/slideshow/" class="clickable-layer ">Slideshow</a>
</li>
</ul>
</li>
</ul>
</li>
</ul>
</div>
</nav>
</div>
<ul class="inline social-left-nav">
<li>
<a href="https://www.facebook.com/sunybport/"><span class="fa fa-facebook-square"></span><span class="social_label">Facebook Page</span></a>
</li>
<li><a href="https://twitter.com/brockport"><span class="fa fa-twitter-square"></span><span class="social_label">Twitter Page</span></a></li>
<li><a href="https://www.instagram.com/brockport/"><span class="fa fa-instagram"></span><span class="social_label">Instagram Page</span></a></li>
<li><a href="https://www.youtube.com/channel/UCtig_Zsm0JfiO3w6SuX124Q/"><span class="fa fa-youtube"></span><span class="social_label">YouTube Channel</span></a></li>
</ul>
</aside>
<aside id="sidebar-lower" class="editable"></aside>
</div>
</div>
</div>
</div>
<div id="lower-page-full-width-content" class="lw_hidden editable optional"></div>
<footer class="footer" role="contentinfo">
<h2 class="bport_structure_hidden">
College Website Footer
</h2>
<div class="row">
<div class="small-12 large-6 columns">
<div class="row">
<div class="small-12 medium-6 columns">
<a class="clickable-layer" href="/"><img src="/live/resource/image/_resources/images/logo-white.rev.1649271414.svg" class="logo" alt="SUNY Brockport" loading="lazy"/></a>
<p>
<a class="tiny go button clickable-layer" href="/admissions/request/">Request Info</a><a class="tiny go button clickable-layer" href="/admissions/apply-to-brockport/">Apply</a>
</p>
</div>
<div class="small-12 medium-6 columns">
<p class="address">
350 New Campus Drive<br />
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(585) 395-2211
</p><a class="go" href="/about/contact_us">Contact Us</a>
<nav class="footer-social">
<ul class="inline">
<li>
<a class="clickable-layer" href="//www.instagram.com/brockport"><span class="fa fa-instagram"></span><span class="social_label">Instagram</span></a>
</li>
<li>
<a class="clickable-layer" href="//www.facebook.com/sunybport"><span class="fa fa-facebook-square"></span><span class="social_label">Facebook</span></a>
</li>
<li>
<a class="clickable-layer" href="//www.twitter.com/brockport"><span class="fa fa-twitter-square"></span><span class="social_label">Twitter</span></a>
</li>
<li>
<a class="clickable-layer" href="//www.youtube.com/brockportnews"><span class="fa fa-youtube-square"></span><span class="social_label">YouTube</span></a>
</li>
<li>
<a class="clickable-layer" href="https://www.linkedin.com/school/suny-brockport/about/"><span class="fa fa-linkedin-square"></span><span class="social_label">Google Plus</span></a>
</li>
</ul>
</nav>
</div>
</div>
</div>
<div class="small-12 large-6 columns">
<div class="row">
<div class="small-12 medium-4 columns">
<nav class="footer-visiting collapse-small">
<h3 class="small-block-title">
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</h3>
<div id="lw_widget_a2874d23" class="lw_widget lw_widget_type_navigation lw_widget_navigation footer-link-list">
<a href="https://webapp.brockport.edu/map" class="lw_external_url" target="_blank">Map</a><a href="https://webapp.brockport.edu/tour" class="lw_external_url" target="_blank">Virtual Tour</a>
</div>
</nav>
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<div class="small-12 medium-8 columns">
<nav class="footer-who-are-you collapse-small">
<h3 class="small-block-title">
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</h3>
<div id="lw_widget_81253570" class="lw_widget lw_widget_type_navigation lw_widget_navigation medium-flex-2 footer-link-list">
<a href="/alumni/" class="clickable-layer">Alumni</a><a href="/alumni/be-generous/ways-to-give/" class="clickable-layer">Donors</a><a href="/academics/career/employer/" class="clickable-layer">Employers</a><a href="/support/faculty-staff/" class="clickable-layer">Faculty & Staff</a><a href="/support/human-resources/careers/" class="clickable-layer">Careers @ Brockport</a><a href="/support/parents/" class="clickable-layer">Parents</a><a href="/admissions/" class="clickable-layer">Prospective Students</a><a href="/graduate/current-students/" class="clickable-layer">Current Students</a>
</div>
</nav>
</div>
</div>
</div>
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<div class="row">
<div class="small-12 columns">
<nav class="footer-utility">
<ul class="footer-link-list">
<li>
<a class="clickable-layer" href="/support/human_resources/nondiscrimination/">Notice of Nondiscrimination</a>
</li>
<li>
<a class="clickable-layer" href="https://www2.brockport.edu/live/profiles/5248-electronic-information-technology-eit">Accessibility</a>
</li>
<li>
<a class="clickable-layer" href="/about/privacy">Privacy</a>
</li>
<li>
<a class="clickable-layer" href="/support/university_police/">University Police</a>
</li>
<li>
<a class="clickable-layer" href="/support/emergency/">Emergency Info</a>
</li>
<li>
<a class="clickable-layer sameline" href="/about/title_ix/">Sexual Misconduct & Title IX — Brockport</a>   <a class="clickable-layer sameline" href="http://response.suny.edu">SUNY</a>
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<li>© 2023 SUNY Brockport
</li>
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width: 8rem;
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margin: 1rem 1rem 2rem 1rem:
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.bg-brand-lighten-2 {
background-color:#789D4a;
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.color-card {
border-left: 2px solid #262626;
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<header id="main_header" class="header" role="banner">
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<nav id="mobile_nav">
<ul>
<li>
<a class="clickable-layer nopad-left" href="/"><img src="/live/resource/image/_resources/images/logo-white.rev.1649271414.svg" class="logo" alt="SUNY Brockport" loading="lazy"/></a>
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</li>
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<ul class="content">
<li>
<a href="/admissions/" class="clickable-layer">Future Students</a>
</li>
<li>
<a href="/info/int-why-choose-brockport/" class="clickable-layer">International Students</a>
</li>
<li>
<a href="/support/current-students/" class="clickable-layer">Current Students</a>
</li>
<li>
<a href="/support/faculty-staff/" class="clickable-layer">Faculty & Staff</a>
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<h1>University Colors</h1>
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<h3>SUNY Brockport Color Palette</h3>
<p class="leadin">Our color palette has three sets: primary, secondary, and tertiary, each with its own mix of colors. The “B” in each color block shows whether you should use white or black text on top of the color to meet color contrast accessibility standards. </p>
<h4>Primary Colors</h4>
<p>At least one of our primary colors should typically be present in any brand communication. The diligent and repeated use of these core colors will help make the SUNY Brockport brand instantly recognizable.</p>
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<li>
<div class="intro bg-brand color-block-large" style="padding-left: 7rem; padding-top: 7rem; color: #ffffff;">
B
</div>
<p class="space-above">PMS 343<br />CMYK: 87-13-72-56<br />RGB: 0-83-62<br />HEX: 00533E</p>
</li>
<li>
<div class="intro color-block-large" style="background-color: #ffc726; padding-left: 7rem; padding-top: 7rem; color: #000000; font-family: 'Raleway',serf;">
B
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<p class="space-above">PMS 123<br />CMYK: 0-16-89-0<br />RGB: 255-199-38<br />HEX: FFC726</p>
</li>
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<h4>Secondary Colors</h4>
<p>Our secondary palette supports the primary set by adding contrast or balance. These colors should be used more sparingly as accents.</p>
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<li>
<div class="color-block" style="background-color: #789d4a; padding-left: 6rem; padding-top: 6rem; color: #000000; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 576<br />CMYK: 48-6-79-17<br />RGB: 120-157-74<br />HEX: 789D4A</p>
</li>
<li>
<div class="color-block" style="background-color: #577935; padding-left: 6rem; padding-top: 6rem; color: #ffffff; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 575<br />CMYK: 68-33-100-18<br />RGB: 87-121-53<br />HEX: 577935</p>
</li>
<li>
<div class="color-block" style="background-color: #ffa400; padding-left: 6rem; padding-top: 6rem; color: #000000; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 137<br />CMYK: 0-36-100-0<br />RGB: 255-164-0<br />HEX: FFA400</p>
</li>
<li>
<div class="color-block" style="background-color: #c05100; padding-left: 6rem; padding-top: 6rem; color: #ffffff; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 159<br />CMYK: 0-68-100-7<br />RGB: 192-81-0<br />HEX: C05100</p>
</li>
<li>
<div class="color-block" style="background-color: #a72b2a; padding-left: 6rem; padding-top: 6rem; color: #ffffff; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 7627<br />CMYK: 0-95-84-26<br />RGB: 167-43-42<br />HEX: A72B2A</p>
</li>
<li>
<div class="color-block" style="background-color: #41b6e6; padding-left: 6rem; padding-top: 6rem; color: #000000; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 298<br />CMYK: 65-3-0-0<br />RGB: 65-182-230<br />HEX: 41B6E6</p>
</li>
<li>
<div class="color-block" style="background-color: #01426a; padding-left: 6rem; padding-top: 6rem; color: #ffffff; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 7694<br />CMYK: 100-56-0-47<br />RGB: 1-66-106<br />HEX: 01426A</p>
</li>
</ul>
</div>
<h4>Tertiary Colors</h4>
<p>Although used most minimally, our tertiary colors can add a crucial pop of color.</p>
<div class="literal">
<ul class="inline">
<li>
<div class="color-block" style="background-color: #00857d; padding-left: 6rem; padding-top: 6rem; color: #ffffff; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 7717<br />CMYK: 93-4-46-18<br />RGB: 0-133-125<br />HEX: 00857D</p>
</li>
<li>
<div class="color-block" style="background-color: #dcd59a; padding-left: 6rem; padding-top: 6rem; color: #000000; font-family: 'Raleway',serf;">
 
</div>
<p class="space-above">PMS 614<br />CMYK: 11-5-41-0<br />RGB: 220-213-154<br />HEX: DCD59A</p>
</li>
<li>
<div class="color-block" style="background-color: #94b7bb; padding-left: 6rem; padding-top: 6rem; color: #000000; font-family: 'Raleway',serf;">
 
</div>
<p class="space-above">PMS 5503<br />CMYK: 42-11-16-0<br />RGB: 145-182-187<br />HEX: 94B7BB</p>
</li>
<li>
<div class="color-block" style="background-color: #b2b4b2; padding-left: 6rem; padding-top: 6rem; color: #000000; font-family: 'Raleway',serf;">
 
</div>
<p class="space-above">PMS 421<br />CMYK: 28-20-20-1<br />RGB: 178-180-178<br />HEX: B2B4B2</p>
</li>
<li>
<div class="color-block bg-purple" style="padding-left: 6rem; padding-top: 6rem; color: #ffffff; font-family: 'Raleway',serf;">
B
</div>
<p class="space-above">PMS 5275<br />CMYK: 75-73-27-10<br />RGB: 87-82-126<br />HEX: 57527E</p>
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<h3><a class="go" href="/support/college_communications/web_team/request.html">Make a Web Request</a></h3>
Learn about our process on how to request a new webpage and/or edit a current webpage on SUNY Brockport’s website. 
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<h3><a class="go" href="/support/college_communications/web_team/style_guide/images.html">Image Guidelines</a></h3>
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<h3 tabindex="-1"><a class="go" tabindex="-1" href="/support/college_communications/style_guide.html">University Style Guide</a></h3>
The University’s writing style guide serves as a measure that we can use to keep titles, grammar, formatting, and other content uniform to properly represent SUNY Brockport. 
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<h3>About Us</h3>
<p>Our website is the primary communication and recruitment vehicle for SUNY Brockport. It’s the job of the Web Team to make sure that the University’s website looks and functions properly. Our role is to make sure that the website functions on a technical level and meets the identity and brand standards of SUNY Brockport.</p>
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<li class="anchor-h2"><a href="/support/university-communications/web-team/style-guide/templates/handbook/#header-2-content-ex-le-2">Header 2 content example 2</a></li>
<li class="anchor-h3"><a href="/support/university-communications/web-team/style-guide/templates/handbook/#header-3-content-ex-le-2">Header 3 Content example 2</a></li>
<li class="anchor-h3"><a href="/support/university-communications/web-team/style-guide/templates/handbook/#header-3-content-ex-le-3">Header 3 Content example 3</a></li>
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<li> <a href="/support/university-communications/">University Communications</a></li><li> <a href="/support/university-communications/identity/">University Identity</a></li><li> <a href="/support/university-communications/identity/logo/">Usage of the University Logo & Seal</a></li>
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<h1>Usage of the University Logo & Seal</h1>
<div id="intro-paragraph" class="intro editable"></div>
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<p> </p>
<p>
<picture class="lw_image lw_image1997 lw_align_left">
<source type="image/webp" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/1997_all_logos.rev.1656437827.webp 1x"/>
<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/1997_all_logos.rev.1656437827.webp 1x"/>
<source type="image/jpeg" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/1997_all_logos.rev.1656437827.jpg 1x"/>
<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/1997_all_logos.rev.1656437827.jpg 1x"/>
<img width="796" height="448" alt="" data-decoration="true" src="/live/image/gid/66/width/796/height/448/1997_all_logos.rev.1656437827.jpg" title="all logos" loading="lazy" data-max-w="810" data-max-h="456"/>
</picture>
</p>
<h2>SUNY Brockport Logo</h2>
<p>To accommodate the design and technical needs of various media, there are three official versions of the SUNY Brockport logo. You can download each version of the logo by clicking on the links below, right-click the image and select “Save image as…”</p>
<p><a class="file file_7351 lw_files_image" title="BPT_LOGO_Horizontal_color.jpeg" href="/live/files/7351-bptlogohorizontalcolorjpeg">Horizontal layout (primary version)</a></p>
<p><a class="file file_7349 lw_files_image" title="BPT_LOGO_Horizontal_email.png" href="/live/files/7349-bptlogohorizontalemailpng">Horizontal (email signature)</a></p>
<p><a class="file file_7348 lw_files_image" title="BPT_LOGO_Vertical_color.jpeg" href="/live/files/7348-bptlogoverticalcolorjpeg">Vertical layout</a></p>
<p><a class="file file_7350 lw_files_image" title="BPT_LOGO_AllinOne_color.jpeg" href="/live/files/7350-bptlogoallinonecolorjpeg">Condensed “all-in-one”</a></p>
<p>If being reproduced in color, the logo should <strong>always</strong> be printed in green and gold. The logo should be reproduced at a size that maintains the integrity of the mark and yields clean and legible lettering. <strong>No alterations</strong> may be made.</p>
<p>
<picture class="lw_image lw_image2042 lw_align_left">
<source type="image/webp" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/2042_logo_space_requirements.rev.1656437829.webp 1x"/>
<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/2042_logo_space_requirements.rev.1656437829.webp 1x"/>
<source type="image/jpeg" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/2042_logo_space_requirements.rev.1656437829.jpg 1x"/>
<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/2042_logo_space_requirements.rev.1656437829.jpg 1x"/>
<img width="796" height="448" alt="" data-decoration="true" src="/live/image/gid/66/width/796/height/448/2042_logo_space_requirements.rev.1656437829.jpg" title="logo space requirements" loading="lazy" data-max-w="810" data-max-h="456"/>
</picture>
</p>
<h3>Logo Spacing Requirements</h3>
<p>When using the logo, it should occupy its own space. For the horizontal and vertical alignment, this space is determined by the height of the “B” in the name and using that measurement to determine the perimeter (top, bottom, left, right) of the space around the logo. For the all-in-one logo this space is determined by the height of the banner containing “Brockport.” Other objects (type, graphic elements, photos, etc.) should not “invade” this space.</p>
<p>
<picture class="lw_image lw_image2043 lw_align_left">
<source type="image/webp" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/2043_logo_usage.rev.1656437829.webp 1x"/>
<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/2043_logo_usage.rev.1656437829.webp 1x"/>
<source type="image/jpeg" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/2043_logo_usage.rev.1656437829.jpg 1x"/>
<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/2043_logo_usage.rev.1656437829.jpg 1x"/>
<img width="796" height="448" alt="" data-decoration="true" src="/live/image/gid/66/width/796/height/448/2043_logo_usage.rev.1656437829.jpg" title="logo usage" loading="lazy" data-max-w="810" data-max-h="456"/>
</picture>
</p>
<h3>Logo Usage</h3>
<p>The University logo is intended to be used as designed. <strong>No alterations</strong> may be made to the logo including, but not limited to:</p>
<ul>
<li>
Changing any of the colors in the logo
</li>
<li>
Skewing, stretching, or condensing the logo
</li>
<li>
Rearranging the elements of the logo (the shield can <strong>never</strong> be used on its own)
</li>
<li>
Adding text or design elements to the logo (separate lockups for departments will be provided by the Office of Communications and should never be created on their own)
</li>
<li>
Placing the logo on a complex or dark image, reducing the legibility of the logo
</li>
</ul>
<p> </p>
<h4>
<picture class="lw_image lw_image2019 lw_align_left">
<source type="image/webp" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/2019_departmental_lockups.rev.1656437828.webp 1x"/>
<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/2019_departmental_lockups.rev.1656437828.webp 1x"/>
<source type="image/jpeg" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/2019_departmental_lockups.rev.1656437828.jpg 1x"/>
<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/2019_departmental_lockups.rev.1656437828.jpg 1x"/>
<img width="796" height="448" alt="" data-decoration="true" src="/live/image/gid/66/width/796/height/448/2019_departmental_lockups.rev.1656437828.jpg" title="departmental lockups" loading="lazy" data-max-w="810" data-max-h="456"/>
</picture>
</h4>
<h4>Departmental Lockups</h4>
<p>Brand extension logos have been developed to provide units within the University marks specific to them but still stay graphically consistent with the University logo. Each of these marks features the shield plus the name of the school or major unit, using the same type style as the University logo.</p>
<p><strong>Note</strong>: All of the usage guidelines from the previous pages apply to these marks as well.</p>
<p>To request a departmental lockup, please email <a href="mailto:[email protected]?subject=Departmental%20Lockup">Alex Rhea</a>.</p>
<p>
<picture class="lw_image lw_image2009 lw_align_left">
<source type="image/webp" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/2009_college_seal.rev.1656437827.webp 1x"/>
<source type="image/webp" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/2009_college_seal.rev.1656437827.webp 1x"/>
<source type="image/jpeg" media="(max-width: 500px)" srcset="/live/image/gid/66/width/500/height/281/2009_college_seal.rev.1656437827.jpg 1x"/>
<source type="image/jpeg" media="(min-width: 501px)" srcset="/live/image/gid/66/width/796/height/448/2009_college_seal.rev.1656437827.jpg 1x"/>
<img width="796" height="448" alt="" data-decoration="true" src="/live/image/gid/66/width/796/height/448/2009_college_seal.rev.1656437827.jpg" title="college seal" loading="lazy" data-max-w="810" data-max-h="456"/>
</picture>
</p>
<h2>University Seal</h2>
<p>The University seal may be used only for official or ceremonial documents, presidential communications, special academic correspondence, and gift items. Any other use should be reviewed and approved by University Communications. The seal should not otherwise be manipulated or altered, or used together with the logo. Using it as a background graphic or design element is also discouraged.</p>
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<h1>University Identity</h1>
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<h3 class="go"><a class="go" href="/support/college-communications/identity/logo/">SUNY Brockport Logo</a></h3>
<p>SUNY Brockport offers three different official versions of the University’s logo. Use of the University logo should follow within the parameters set by the Office of University Communications.</p>
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<h3 class="go"><a class="go" href="/support/college-communications/identity/colors/">University Colors</a></h3>
<p>The University’s color palette consists of a primary, secondary, and tertiary set. Each set of colors serve a specific purpose for highlighting the University’s identity while maintaining a uniform look across all mediums.</p>
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<img width="800" height="450" alt="Examples of college letterheads" data-caption="Examples of college letterheads" src="/live/image/gid/66/width/800/height/450/crop/1/2060_stationery.rev.1656437829.jpg" loading="lazy" data-max-w="810" data-max-h="456"/>
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<h3 class="go"><a class="go" href="/support/college-communications/identity/stationery/">Ordering University Stationery</a></h3>
<p>Our stationery—including business cards, envelopes, and letterhead—can be ordered online for all university departments and offices.</p>
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<h3 class="go"><a class="go" href="/live/files/7318-brockporttemplatepotx">PowerPoint Template</a></h3>
<p>Employees at the University are encouraged to use our official SUNY Brockport PowerPoint template for any presentations that they create and plan to share for both internal and external audiences.</p>
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<h1>Social Media</h1>
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<p class="intro">SUNY Brockport engages in social media to communicate with our constituents and showcase life as a Golden Eagle.</p>
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<h3>Thinking of launching a social media presence?</h3>
<p>If you would like to create a social media campaign or account, please contact <a href="mailto:[email protected]">Stevie Rudak</a>, University Communication’s Digital Content Specialist, to review best practices before you launch the project.</p>
<h3>Want to request an individual post from the University?</h3>
<p>Please contact <a href="mailto:[email protected]">Stevie Rudak</a>, University Communication’s Digital Content Specialist, with a detailed description of what you are looking to accomplish with the post.</p>
<hr />
<h3>Do you already manage social media accounts for your department, office, or organization?</h3>
<h4>If you post as the official voice of a Brockport department, office or other entity, we encourage you to keep these guidelines in mind:</h4>
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<li>
First & foremost: show off Brockport with professionalism, passion & pride. You are now an official voice of the University, and we want your users to see that.
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Be respectful, accurate & honest with all content, replies, private messages, etc.
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Assume everything you post is permanent. Everything on the internet can be archived. Even if you think you’ve deleted it.
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Staff Directory
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<h3 class="go"><a href="/live/profiles/1681-patrick-armstrong">Patrick Armstrong</a></h3><dl><dt>Graphic Designer</dt><dd> (585) 395-2633<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 115 </dd></dl></li><li class="web-team"><img src="/live/resource/image/_resources/images/directory_index_default.rev.1649271413.png" alt="default image" loading="lazy"/><h3 class="go"><a href="/live/profiles/1682-anthony-arnone">Anthony Arnone</a></h3><dl><dt>Web + Communications Specialist</dt><dd> (585) 395-5071<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 115 <br/><span class="lw_item_tags"><a href="/live/tags/Web%20Team/type/profiles">Web Team</a></span></dd></dl></li><li class="web-team"><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8783_megan_asbeck.rev.1658932671.webp 1x"/>
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<h3 class="go"><a href="/live/profiles/1683-megan-asbeck">Megan Asbeck</a></h3><dl><dt>Web Designer</dt><dd> (585) 395-5063<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 120 <br/><span class="lw_item_tags"><a href="/live/tags/Web%20Team/type/profiles">Web Team</a></span></dd></dl></li><li class="web-team"><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,570,855/10024_mmbd-work.rev.1693772651.webp 1x, /live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,570,855/10024_mmbd-work.rev.1693772651.webp 2x"/>
<source type="image/jpeg" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,570,855/10024_mmbd-work.rev.1693772651.jpg 1x, /live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,570,855/10024_mmbd-work.rev.1693772651.jpg 2x"/>
<img src="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,570,855/10024_mmbd-work.rev.1693772651.jpg" alt="Michele Barnard-DeCann" width="250" height="375" srcset="/live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,570,855/10024_mmbd-work.rev.1693772651.jpg 2x" data-max-w="570" data-max-h="855" loading="lazy"/>
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<h3 class="go"><a href="/live/profiles/1684-michele-barnard-decann">Michele M Barnard-DeCann</a></h3><dl><dt>Web Programmer</dt><dd> (585) 395-2881<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 121 <br/><span class="lw_item_tags"><a href="/live/tags/Web%20Team/type/profiles">Web Team</a></span></dd></dl></li><li class="web-team"><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8780_gian_carlo_cervone.rev.1658932670.webp 1x"/>
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<h3 class="go"><a href="/live/profiles/1685-gian-carlo-cervone">Gian Carlo Cervone</a></h3><dl><dt>Web Manager a</dt><dd> (585) 395-5073<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 119 <br/><span class="lw_item_tags"><a href="/live/tags/Web%20Team/type/profiles">Web Team</a></span></dd></dl></li><li class="web-team"><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8779_follaco_john.rev.1658932670.webp 1x"/>
<source type="image/jpeg" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8779_follaco_john.rev.1658932670.jpg 1x"/>
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<h3 class="go"><a href="/live/profiles/1686-john-follaco">John Follaco</a></h3><dl><dt>Assistant Vice President for Communications</dt><dd> (585) 395-5159<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 114 <br/><span class="lw_item_tags"><a href="/live/tags/Web%20Team/type/profiles">Web Team</a></span></dd></dl></li><li class="web-team"><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,593,889/10107_matthew.rev.1695317380.png 1x, /live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,593,889/10107_matthew.rev.1695317380.png 2x"/>
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<source type="image/png" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,593,889/10107_matthew.rev.1695317380.png 1x, /live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,593,889/10107_matthew.rev.1695317380.png 2x"/>
<img src="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,593,889/10107_matthew.rev.1695317380.png" alt="" width="250" height="375" srcset="/live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,593,889/10107_matthew.rev.1695317380.png 2x" data-max-w="593" data-max-h="889" loading="lazy"/>
</picture>
<h3 class="go"><a href="/live/profiles/1687-matthew-freeberg">Matthew Freeberg</a></h3><dl><dt>CMS Manager/Web Accessibility Coordinator</dt><dd> (585) 395-5166<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 117 <br/><span class="lw_item_tags"><a href="/live/tags/Web%20Team/type/profiles">Web Team</a></span></dd></dl></li><li class=""><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8778_deborah_jacob.rev.1658932670.webp 1x"/>
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<h3 class="go"><a href="/live/profiles/1688-debbie-jacob">Debbie G Jacob</a></h3><dl><dt>Director of Marketing</dt><dd> (585) 395-5131<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 113 </dd></dl></li><li class=""><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.webp 1x, /live/image/scale/2x/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.webp 2x, /live/image/scale/3x/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.webp 3x"/>
<source type="image/jpeg" srcset="/live/image/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.jpg 1x, /live/image/scale/2x/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.jpg 2x, /live/image/scale/3x/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.jpg 3x"/>
<img src="/live/image/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.jpg" alt="portrait of zach" width="250" height="375" srcset="/live/image/scale/2x/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.jpg 2x, /live/image/scale/3x/gid/99/width/250/height/375/crop/1/src_region/0,0,2134,3200/9331_zach-lyman2-20220613-1.rev.1668443248.jpg 3x" data-max-w="2134" data-max-h="3200" loading="lazy"/>
</picture>
<h3 class="go"><a href="/live/profiles/1689-zach-lyman">Zach Lyman</a></h3><dl><dt>Director of Multimedia Production</dt><dd> (585) 395-5123<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin G24 </dd></dl></li><li class="web-team"><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,824,824/10075_darcy-portrait.rev.1694544536.webp 1x, /live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,824,824/10075_darcy-portrait.rev.1694544536.webp 2x, /live/image/scale/3x/gid/66/width/250/height/375/crop/1/src_region/0,0,824,824/10075_darcy-portrait.rev.1694544536.webp 3x"/>
<source type="image/jpeg" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,824,824/10075_darcy-portrait.rev.1694544536.jpg 1x, /live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,824,824/10075_darcy-portrait.rev.1694544536.jpg 2x, /live/image/scale/3x/gid/66/width/250/height/375/crop/1/src_region/0,0,824,824/10075_darcy-portrait.rev.1694544536.jpg 3x"/>
<img src="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,824,824/10075_darcy-portrait.rev.1694544536.jpg" alt="darcy porter headshot" width="250" height="375" srcset="/live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,824,824/10075_darcy-portrait.rev.1694544536.jpg 2x" data-max-w="824" data-max-h="824" loading="lazy"/>
</picture>
<h3 class="go"><a href="/live/profiles/1690-darcy-porter">Darcy Porter</a></h3><dl><dt>Associate Director of Communications and Content Strategy</dt><dd> (585) 395-2306<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 112 <br/><span class="lw_item_tags"><a href="/live/tags/Web%20Team/type/profiles">Web Team</a></span></dd></dl></li><li class=""><img src="/live/resource/image/_resources/images/directory_index_default.rev.1649271413.png" alt="default image" loading="lazy"/><h3 class="go"><a href="/live/profiles/1691-alex-rhea">Alex Rhea</a></h3><dl><dt>Graphic Designer</dt><dd> (585) 395-5167<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 117 </dd></dl></li><li class=""><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8776_brian_robbins.rev.1658932670.webp 1x"/>
<source type="image/jpeg" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8776_brian_robbins.rev.1658932670.jpg 1x"/>
<img src="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8776_brian_robbins.rev.1658932670.jpg" alt="" width="250" height="375" data-max-w="250" data-max-h="375" loading="lazy"/>
</picture>
<h3 class="go"><a href="/live/profiles/1692-brian-robbins">Brian Robbins</a></h3><dl><dt>Graphic Designer</dt><dd> (585) 395-2240<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 111 </dd></dl></li><li class=""><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8781_janet_roy.rev.1658932671.webp 1x"/>
<source type="image/jpeg" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8781_janet_roy.rev.1658932671.jpg 1x"/>
<img src="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,250,375/8781_janet_roy.rev.1658932671.jpg" alt="" width="250" height="375" data-max-w="250" data-max-h="375" loading="lazy"/>
</picture>
<h3 class="go"><a href="/live/profiles/1693-janet-roy">Janet L Roy</a></h3><dl><dt>Associate Director of Marketing</dt><dd> (585) 395-2267<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 118 </dd></dl></li><li class="web-team"><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.webp 1x, /live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.webp 2x, /live/image/scale/3x/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.webp 3x"/>
<source type="image/jpeg" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.jpg 1x, /live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.jpg 2x, /live/image/scale/3x/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.jpg 3x"/>
<img src="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.jpg" alt="headshot of Stevie Rudak" width="250" height="375" srcset="/live/image/scale/2x/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.jpg 2x, /live/image/scale/3x/gid/66/width/250/height/375/crop/1/src_region/0,0,2133,3200/9341_graffiti_student_stevie_rudak_summer_spring-109596.rev.1669141494.jpg 3x" data-max-w="2133" data-max-h="3200" loading="lazy"/>
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<h3 class="go"><a href="/live/profiles/5610-stevie-rudak">Stevie Rudak</a></h3><dl><dt>Digital Content Specialist</dt><dd> (585) 395-5175<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 115 <br/><span class="lw_item_tags"><a href="/live/tags/Web%20Team/type/profiles">Web Team</a></span></dd></dl></li><li class=""><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,400,600/9153_sophia-timba-communications-20221013-1.rev.1666115610.webp 1x"/>
<source type="image/jpeg" srcset="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,400,600/9153_sophia-timba-communications-20221013-1.rev.1666115610.jpg 1x"/>
<img src="/live/image/gid/66/width/250/height/375/crop/1/src_region/0,0,400,600/9153_sophia-timba-communications-20221013-1.rev.1666115610.jpg" alt="" width="250" height="375" data-max-w="400" data-max-h="600" loading="lazy"/>
</picture>
<h3 class="go"><a href="/live/profiles/5551-sophia-timba">Sophia Timba</a></h3><dl><dt>Multimedia Producer</dt><dd> (585) 395-2133<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin 14 </dd></dl></li><li class=""><picture class="lw_image">
<source type="image/webp" srcset="/live/image/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.webp 1x, /live/image/scale/2x/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.webp 2x, /live/image/scale/3x/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.webp 3x"/>
<source type="image/jpeg" srcset="/live/image/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.jpg 1x, /live/image/scale/2x/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.jpg 2x, /live/image/scale/3x/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.jpg 3x"/>
<img src="/live/image/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.jpg" alt="" width="250" height="375" srcset="/live/image/scale/2x/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.jpg 2x, /live/image/scale/3x/gid/203/width/250/height/375/crop/1/src_region/0,0,800,1200/9465_amy-zastrow-advancement-communication.rev.1675450662.jpg 3x" data-max-w="800" data-max-h="1200" loading="lazy"/>
</picture>
<h3 class="go"><a href="/live/profiles/1218-">Amy Zastrow</a></h3><dl><dt>Administrative Assistant 2</dt><dd> (585) 395-2309<br/><a class="fitty_fit" href="mailto:[email protected]">[email protected]</a><br/> Office: Allen Admin. 319 </dd></dl></li></ul></div></div>
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<h1>Undergraduate Program</h1>
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<h2>What You’ll Learn</h2>
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<p>We recommend submitting first-year applications in October or early November. We decide your admission once you complete your application.</p>
<p>Next Deadline for Transfer Students</p>
<p>Fall Semester: August 1</p>
<a class="go" href="http://www.brockport.edu/admissions">Undergraduate Admissions</a>
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