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Closed – A location where a previous crossing no longer exists because either |
the railroad tracks have been physically removed, or each pathway or roadway |
approach to the crossing has been physically removed, leaving behind no |
intersection of railroad tracks with either a pathway or roadway. A gradeseparated highway-rail or pathway crossing that has been physically removed is |
also considered a closed crossing. |
No Train Traffic – A crossing through which trains no longer operate. |
Note: The primary operating railroad is responsible for updating the Crossing |
Inventory to reflect that a highway-rail grade crossing or pathway grade crossing |
is no longer subject to train traffic. This update should be made as soon as |
possible, but must be made no later than the next required periodic update. |
When the Crossing Inventory is updated to reflect a change to No Train Traffic |
status, Parts II.1 and II.3 must be changed to reflect all zeros and the Part II.2 |
must reflect the current year the update is made. |
Re-Open – A closed crossing or crossing that was not previously subject to train |
traffic which has been placed into active service. |
Note: The primary operating railroad is responsible for updating the Crossing |
Inventory to reflect that a highway-rail grade crossing or pathway grade crossing |
has been placed into active service. This update should be made as soon as |
possible, but must be made no later than the next required periodic update. |
Date Change Only – An update to indicate that crossing data has not changed |
since the last update to the Crossing Inventory. If this box is checked, the GCIS |
will not allow changes to be made to any other data fields in the Crossing |
Inventory prior to submission. |
Change in Primary Operating RR – A change in primary operating railroad. |
Admin. Correction – A correction to data that is currently contained in the |
Crossing Inventory. This box should be checked for corrections of data |
previously submitted in error. (This box should not be checked to report a |
previously unreported crossing.) |
Highway-Rail Crossing Inventory Instruction and Procedures Manual |
6 |
Instructions for Completing the U.S. DOT Crossing Inventory Form |
Quiet Zone Update – Any change to the quiet zone status for that crossing. |
Note: This box is reserved for FRA use only. |
Depending on the reporting agency, only certain values apply. New Crossing, No |
Traffic, Re-Open, and Change in Primary Operating RR are limited to railroads. Closed, |
Change in Data, Date Change Only, and Admin. Correction may apply to all reporting |
entities. As noted above, Quiet Zone Update will only apply to FRA use |
(Part I, Box 25). |
D. DOT Crossing Inventory Number |
Figure 2-5: U.S. DOT-FRA Crossing Inventory Form Heading, Item D |
Enter a valid Inventory Number (6-digits followed by an alpha character). Please refer |
to Appendix A for an explanation about how to obtain Inventory Numbers for new and |
previously unreported crossings. |
For new or previously unreported crossings, the assignment of an Inventory Number |
occurs when the number is placed on a completed Inventory Form by the responsible |
railroad and the completed Inventory Form is submitted for inclusion in the U.S. DOT |
National Highway-Rail Crossing Inventory. More than one crossing number may be |
assigned to multiple pathway crossings within a station or yard facility. |
Note: Once assigned, the Inventory Number stays with that location forever. If the |
crossing is eventually closed, the Inventory Number and data at the time of closure |
remains in the file. If the crossing is reopened at the same location, the same Inventory |
Number must be used again. |
Inventory Number Assignment: Only one Inventory Number may be assigned to a |
crossing even if the individual tracks belong to more than one Railroad Company or |
track owner. |
Crossing on Multi-lane Roads: A crossing on a multi-lane roadway shall be reported |
as a single crossing and there shall only be one Inventory Number assigned even if a |
railroad track moves diagonally across a highway-highway intersection. |
Crossings on Private Company or Railroad Property: Where there is more than one |
crossing in a railroad yard or an area belonging to a private company, a port, or a dock, |
one Inventory Number may be assigned to include all crossings within the private |
property limits. In addition, one Inventory Number may be used for multiple pathway |
crossings contained within a railway station. When one Inventory Number has been |
Highway-Rail Crossing Inventory Instruction and Procedures Manual |
7 |
Instructions for Completing the U.S. DOT Crossing Inventory Form |
assigned to multiple crossings, the primary operating railroad may determine the best |
method for selecting latitude and longitude coordinates for the purpose of submitting |
data to the Crossing Inventory. However, when more than one railroad owns track that |
leads into a private company, port, or dock area, each railroad will be considered to be |
a primary operating railroad and must assign its own Inventory Number to the |
crossing(s) within the private company. |
If the railroad would like to extract one or more crossings that have been grouped |
together under the same Inventory Number, the railroad may request a new Inventory |
Number for each extracted crossing. However, the original Inventory Number must |
continue to be assigned to at least one of the crossings that were previously grouped |
together. In order to maintain a link between the new Inventory Number and the original |
Inventory Number, the primary operating railroad must also include a note in the |
“Narrative (Railroad Use)” data field in Part I of the Inventory Form that references the |
original Inventory Number for each crossing that has been assigned a new Inventory |
Number. |
Diagonal Crossing through a Highway-Highway Intersection: When the railroad |
tracks run diagonally through a highway-highway intersection, thus bisecting the two |
roadways, only one Crossing Inventory Number is to be assigned and the names of |
both roadways are to be identified in the Street/Road Name data field. |
Highway Bridge Grade-Separated Crossings: When roadways have highway bridge |
structures that are grade-separated crossings (usually two separate bridges each used |
for highway traffic in opposite directions), assign one number to each structure if the |
bridge structures are separated by 100 feet or more. If the bridge structures are less |
than 100 feet apart, one or two numbers may be assigned in accordance with State |
policy. Assign only one Crossing Inventory Number for bridge structures that are |
connected or considered to be one structure for both directions of highway traffic. |
Conversion of an At-Grade Crossing to a Grade-Separated Crossing: When an atgrade crossing is replaced with a grade separation, the at-grade crossing shall be |
closed and a new crossing inventory number assigned to the grade separation. In the |
Narrative, it is advisable to indicate something like “replaces at-grade crossing with DOT |
Number ######X.” |
Highway-Rail Crossing Inventory Instruction and Procedures Manual |
8 |
Instructions for Completing the U.S. DOT Crossing Inventory Form |
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