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2. Part I – Location and Classification Information
Figure 2-6: U.S. DOT-FRA Crossing Inventory Form Part I, Location and Classification Information
1. Primary Operating Railroad
Figure 2-7: U.S. DOT-FRA Crossing Inventory Form Part I, Item 1
Enter the valid, railroad code (up to four letters) for the “Primary Operating Railroad”
company.

Highway-Rail Crossing Inventory Instruction and Procedures Manual
9
Instructions for Completing the U.S. DOT Crossing Inventory Form
The primary operating railroad may or may not own and maintain the roadbed, tracks,
and signal system controlling the crossing. If the primary operating railroad company is
not the owner of the track, enter the owner's name in Item 16, “Crossing Owner.”
However, an operating railroad that contracts out its train operations, such as some
commuter railroads, should identify itself as the primary operating railroad, if the
operating railroad qualifies for primary operating railroad status. The contract railroad
operator should not be identified as the primary operating railroad.
Entities who are not subject to the reporting and updating requirements contained in
Title 49 Code of Federal Regulations (CFR) Part 234, Subpart F, such as plant railroads
and urban rapid transit operators who do not operate through highway-rail or pathway
crossings located on track shared with general system railroads or crossings located
within a common right-of-way or corridor with a general system railroad, are invited to
submit crossing data to the Crossing Inventory on a voluntary basis. For this limited
purpose, any railroad-related entity that submits crossing data to the Crossing Inventory
should identify itself as the primary operating railroad when submitting crossing data to
the Crossing Inventory.
Where multiple railroads or urban rapid transit operators operate trains on separate
tracks through the same crossing, each railroad or urban rapid transit operator must
submit crossing data to the Crossing Inventory (see Part I, Item 7 below), and each
must place its name in the field titled “Primary Operating Railroad” (this links each
railroad to the data it has submitted).
Note: FRA assigns valid railroad codes. If the valid railroad or company code is not
known, the initiator should contact FRA to obtain the correct code, or to have a new
code assigned for a new railroad or company. In the latter case, the complete railroad
company name, address, telephone number, and a contact person are required. To
contact FRA about railroad or company codes, send an email to:
[email protected].
2. State
Figure 2-8: U.S. DOT-FRA Crossing Inventory Form Part I, Item 2
Enter the two-character U.S. Postal Service (USPS) abbreviation for the State where
the crossing is located.
If the crossing is on a State boundary so that parts of the crossing lie in two or more
States, the agreement must be made between the two States as to which will claim the
crossing for inventory record purposes and that State’s abbreviation must be shown.
When a crossing is located on a State line, it is suggested that the crossing be
inventoried by, and shown as in, the State that is geographically south or east of the
Highway-Rail Crossing Inventory Instruction and Procedures Manual
10
Instructions for Completing the U.S. DOT Crossing Inventory Form
crossing. FRA suggests that when a crossing lies on the border of a State that this be
noted in the appropriate comment boxes at the end of Part I, giving the name of the
other entity.
3. County
Figure 2-9: U.S. DOT-FRA Crossing Inventory Form Part I, Item 3
Enter the name of the county (or parish) where the crossing is located. The county
must be in the State identified in Part I, Item 2.
If the crossing is on a county line so that parts of the crossing lie in two or more
counties, a decision must be made to place it in only one county. When a crossing is
located on a county line, it is suggested that the crossing be shown as in the county that
is geographically south or east of the crossing. FRA suggests that when a crossing lies
on the border of a county that this be noted in the appropriate comment boxes at the
end of Part I, giving the name of the other entity.
4. City/Municipality
Figure 2-10: U.S. DOT-FRA Crossing Inventory Form Part I, Item 4

Enter a check to indicate if the crossing is located “In” or “Near” the specified
“City/Municipality.”
If the crossing is not within the boundaries of a city, town, or village, enter a check in the
box for “Near.” If “Near” is checked, enter the name of the city or municipality along the
rail line that is closest to the crossing. The city must be in the State identified in Item 2,
but it does not have to be in the county identified in Item 3, “County.”
If the crossing is located within the boundaries of a city, town, or village, enter a check
in the box for “In” and enter the name of the city, town, or village in which the crossing is
located. The city must be in the county identified in Part I, Item 3.
If parts of the crossing lie in two or more cities, towns, or villages, identify only one city
or municipality. FRA suggests that when a crossing lies on the border of two or more
cities, towns, or villages that this be noted in the appropriate comment boxes at the end
of Part I, giving the name of the other cities or municipalities.
5. Street/Road Name & Block Number
Figure 2-11: U.S. DOT-FRA Crossing Inventory Form Part I, Item 5
Highway-Rail Crossing Inventory Instruction and Procedures Manual
11
Instructions for Completing the U.S. DOT Crossing Inventory Form
Enter the street or road name. Street name aliases should not be used.
The block number field is optional. In order to complete this field, enter the block
number (up to 6 characters) of the street or road where the crossing is located in the
right side of the box. For example, if the closest building has an address of “4285,” then
the block number is “4200.”
For new crossings and future updates, enter the full street name without abbreviations
(e.g., N. Canal St. should be North Canal Street, 4th Oak Ave should be Fourth Oak
Avenue).
If the roadway is private and it has a name, enter the name of the road or the owner's
name. Otherwise, if such information is unknown, enter “private“.
When the railroad tracks run diagonally through a highway-highway intersection, thus
bisecting the two roadways, only one Inventory Number is to be assigned and the
names of both roadways are to be identified in the Street/Road Name data field.
Therefore, when entering both roadways in this block, separate with “ / ,” for example
“Elm Street/Main Avenue.”
6. Highway Type and Number
Figure 2-12: U.S. DOT-FRA Crossing Inventory Form Part I, Item 6

2. Part I – Location and Classification Information

Figure 2-6: U.S. DOT-FRA Crossing Inventory Form Part I, Location and Classification Information

1. Primary Operating Railroad

Figure 2-7: U.S. DOT-FRA Crossing Inventory Form Part I, Item 1

Enter the valid, railroad code (up to four letters) for the “Primary Operating Railroad”

company.

Highway-Rail Crossing Inventory Instruction and Procedures Manual

9

Instructions for Completing the U.S. DOT Crossing Inventory Form

The primary operating railroad may or may not own and maintain the roadbed, tracks,

and signal system controlling the crossing. If the primary operating railroad company is

not the owner of the track, enter the owner's name in Item 16, “Crossing Owner.”

However, an operating railroad that contracts out its train operations, such as some

commuter railroads, should identify itself as the primary operating railroad, if the

operating railroad qualifies for primary operating railroad status. The contract railroad

operator should not be identified as the primary operating railroad.

Entities who are not subject to the reporting and updating requirements contained in

Title 49 Code of Federal Regulations (CFR) Part 234, Subpart F, such as plant railroads

and urban rapid transit operators who do not operate through highway-rail or pathway

crossings located on track shared with general system railroads or crossings located

within a common right-of-way or corridor with a general system railroad, are invited to

submit crossing data to the Crossing Inventory on a voluntary basis. For this limited

purpose, any railroad-related entity that submits crossing data to the Crossing Inventory

should identify itself as the primary operating railroad when submitting crossing data to

the Crossing Inventory.

Where multiple railroads or urban rapid transit operators operate trains on separate

tracks through the same crossing, each railroad or urban rapid transit operator must

submit crossing data to the Crossing Inventory (see Part I, Item 7 below), and each

must place its name in the field titled “Primary Operating Railroad” (this links each

railroad to the data it has submitted).

Note: FRA assigns valid railroad codes. If the valid railroad or company code is not

known, the initiator should contact FRA to obtain the correct code, or to have a new

code assigned for a new railroad or company. In the latter case, the complete railroad

company name, address, telephone number, and a contact person are required. To

contact FRA about railroad or company codes, send an email to:

[email protected].

2. State

Figure 2-8: U.S. DOT-FRA Crossing Inventory Form Part I, Item 2

Enter the two-character U.S. Postal Service (USPS) abbreviation for the State where

the crossing is located.

If the crossing is on a State boundary so that parts of the crossing lie in two or more

States, the agreement must be made between the two States as to which will claim the

crossing for inventory record purposes and that State’s abbreviation must be shown.

When a crossing is located on a State line, it is suggested that the crossing be

inventoried by, and shown as in, the State that is geographically south or east of the

Highway-Rail Crossing Inventory Instruction and Procedures Manual

10

Instructions for Completing the U.S. DOT Crossing Inventory Form

crossing. FRA suggests that when a crossing lies on the border of a State that this be

noted in the appropriate comment boxes at the end of Part I, giving the name of the

other entity.

3. County

Figure 2-9: U.S. DOT-FRA Crossing Inventory Form Part I, Item 3

Enter the name of the county (or parish) where the crossing is located. The county

must be in the State identified in Part I, Item 2.

If the crossing is on a county line so that parts of the crossing lie in two or more

counties, a decision must be made to place it in only one county. When a crossing is

located on a county line, it is suggested that the crossing be shown as in the county that

is geographically south or east of the crossing. FRA suggests that when a crossing lies

on the border of a county that this be noted in the appropriate comment boxes at the

end of Part I, giving the name of the other entity.

4. City/Municipality

Figure 2-10: U.S. DOT-FRA Crossing Inventory Form Part I, Item 4

Enter a check to indicate if the crossing is located “In” or “Near” the specified

“City/Municipality.”

If the crossing is not within the boundaries of a city, town, or village, enter a check in the

box for “Near.” If “Near” is checked, enter the name of the city or municipality along the

rail line that is closest to the crossing. The city must be in the State identified in Item 2,

but it does not have to be in the county identified in Item 3, “County.”

If the crossing is located within the boundaries of a city, town, or village, enter a check

in the box for “In” and enter the name of the city, town, or village in which the crossing is

located. The city must be in the county identified in Part I, Item 3.

If parts of the crossing lie in two or more cities, towns, or villages, identify only one city

or municipality. FRA suggests that when a crossing lies on the border of two or more

cities, towns, or villages that this be noted in the appropriate comment boxes at the end

of Part I, giving the name of the other cities or municipalities.

5. Street/Road Name & Block Number

Figure 2-11: U.S. DOT-FRA Crossing Inventory Form Part I, Item 5

Highway-Rail Crossing Inventory Instruction and Procedures Manual

11

Instructions for Completing the U.S. DOT Crossing Inventory Form

Enter the street or road name. Street name aliases should not be used.

The block number field is optional. In order to complete this field, enter the block

number (up to 6 characters) of the street or road where the crossing is located in the

right side of the box. For example, if the closest building has an address of “4285,” then

the block number is “4200.”

For new crossings and future updates, enter the full street name without abbreviations

(e.g., N. Canal St. should be North Canal Street, 4th Oak Ave should be Fourth Oak

Avenue).

If the roadway is private and it has a name, enter the name of the road or the owner's

name. Otherwise, if such information is unknown, enter “private“.

When the railroad tracks run diagonally through a highway-highway intersection, thus

bisecting the two roadways, only one Inventory Number is to be assigned and the

names of both roadways are to be identified in the Street/Road Name data field.

Therefore, when entering both roadways in this block, separate with “ / ,” for example

“Elm Street/Main Avenue.”

6. Highway Type and Number

Figure 2-12: U.S. DOT-FRA Crossing Inventory Form Part I, Item 6